Content Design Considerations - MACROMEDIA CONTRIBUTE 3-DEPLOYING CONTRIBUTE Manual

This figure shows the main folders and files that are created when you enable approvals for a given
site and a user sends a page for review. The folders created for approvals are as follows:
_mm/ct2004/messaging/users
Each user folder is populated with a series of XML files that identify what drafts the user has
within the system. In the previous example, the file notifyWIP.jr615v2v4p.csi indicates that
notification has been sent to one or more users that there is a page that needs approval.
WIPMetaData contains a series of files that maintain the draft history and the current state and
location of the draft within the approval workflow. The files contained in this folder include an
XML file (wipMeta.mje1d0lzk4vxc.csi in this example) that serves as a pointer to files in the draft
review process and also include contact information for the sender and recipient of the draft. A
corresponding file with the extension .fre indicates that the file is free (available for review).
MMWIP stores drafts in progress. For each file in the approval workflow, a random folder name
and filename are generated. In the preceding example, the actual filename is myPage.htm.
Contribute generates the folder name 8eba150d and the filename 3629c837.htm.mno to
represent the file as it progresses through the approval workflow.
When the recipient of the page requiring approval chooses to view it, Contribute creates a LCK
(lock) file for the page within the website, and a CHK (checkout) file in the WIPMetaData
folder. These files indicate that the file is in use by the recipient and tracks changes made to the
file.
The filename extensions (.mno and .csi) used by the approval feature help to prevent interim
drafts of web pages and their associated XML messaging files from being served by your web
server. This helps to prevent users from inadvertently sending a link to a draft of a file or from
using a web browser to view files in the approval workflow. In addition, Contribute places a guard
page in each of the folders used to store files for approvals. The guard page (labeled index.html in
the previous example) redirects users to the website's home page.
Related topics
•
"Contribute Publishing Services" on page 29
•
"Contribute and website security" on page 18

Content design considerations

When integrating Contribute with your website, it's important to remember the design elements
that the web designer used in the site. Web page design can be as simple as the base set of HTML
tags and a page that is completely modifiable, or it can use a series of web standards that allow for
enhanced typography, sophisticated layout, and templates that maintain consistency from one
web page to the next.
This section provides an overview of web-design methods that make a website easy to update,
protect stable content from being inadvertently deleted, and maintain consistency among design
elements.
24 Deploying Contribute to Departments and Enterprises
contains a folder for each user for whom approvals are enabled.