Related Manuals for Utax 256ci
Summarization of Contents
Preface
Notice
Safety warnings, symbols, and their meanings for correct and safe machine usage.
Legal and Safety Information
Details on legal restrictions, safety precautions, and information regarding trademarks and licenses.
About this Operation Guide
Details chapter structure, conventions used, and original/paper size notations.
Preparation before Use
Part Names
Identifies and labels the various physical components of the machine.
Operation Panel
Describes the functions and indicators of the machine's control panel and touch panel.
Connecting Cables
Step-by-step instructions for connecting LAN and USB cables.
Installing Software
Guides users through installing printer drivers and other software on Windows and Macintosh.
Energy Saver function
Explains power-saving modes like Low Power Mode, Sleep, and Auto Sleep.
Machine Setup Wizard
Outlines the initial setup process for date/time and network settings.
Common Operations
Loading Paper
Instructions for loading paper into cassettes and the multi-purpose tray.
Loading Originals
Procedures for placing originals on the platen or in the document processor.
Login/Logout
Procedures for logging into and out of the machine for user authentication.
Favorites
How to register, edit, and use frequently used functions as favorites.
Shortcuts
How to register, edit, and use function screens as shortcuts for quick access.
Using Various Functions
Overview of common functionality available for copying, sending, and document box operations.
Original Size
How to specify the original size for scanning or copying.
Original Orientation
How to set the orientation of the original document for correct scanning direction.
Staple
How to staple documents and specify staple positions (requires finisher).
Density
How to adjust the print density using 7 levels.
Scan Resolution
How to select the fineness of scanning resolution.
File Format
How to specify the image file format (PDF, TIFF, JPEG, XPS) and quality.
Color Selection
How to select the color mode (Auto, Full Color, Black & White).
Copying
Basic Operation
Step-by-step guide for performing a basic copy operation.
Copying Functions
Lists commonly used functions available for copying with page references.
Zoom
How to reduce or enlarge the image for copying.
Duplex
Instructions for printing 1-sided or 2-sided, and selecting binding orientation.
Printing
Printing from Applications
Basic instructions for printing documents from computer applications.
Printing Data Saved on the Printer
How to print documents stored in the machine's Job Box.
Private Print
How to store and print jobs privately using the printer driver.
Proof and Hold
How to store print jobs for proofing or holding before printing.
Sending
Basic Operation
Overview of sending scanned images via e-mail, PC folder, or FTP.
Preparation for Sending a Document to a PC
Steps to prepare a computer for receiving documents via network sharing.
Specifying Destination
How to select destinations for sending scanned documents.
Registering Destinations in the Address Book
Procedures for adding contacts and groups to the machine's address book.
Adding a Destination on One Touch Key
How to register destinations to the one-touch keys for quick access.
Sending Functions
Lists and describes common functions for sending documents.
Sending Size
How to select the size of the image to be sent.
E-mail Subject/Body
How to add a subject and body text to e-mail attachments.
WSD Scan
How to save scanned images as files on a WSD-compatible computer.
Scanning using TWAIN
How to scan originals using TWAIN-compliant application software.
Document Box
What is Document Box?
Explains the purpose and types of document boxes for storing scanned data.
Printing Documents Stored in Removable USB Memory
Instructions for printing PDF, TIFF, JPEG, or XPS files directly from a USB memory device.
Saving Documents to USB Memory (Scan to USB)
How to store scanned image files in PDF, TIFF, JPEG, or XPS format onto USB memory.
Removing USB Memory
Procedures for safely removing USB memory devices from the machine.
Functions for Document Box
Lists common functions available for printing or storing documents via USB or Document Box.
Encrypted PDF Password
How to enter a password to print encrypted PDF files.
XPS Fit to Page
How to reduce or enlarge XPS files to fit the selected paper size for printing.
Storing Size
How to select the image size for storing files onto USB memory.
Status / Job Cancel
Checking Job Status
How to check the status of jobs being processed or waiting to be printed.
Checking Job History
How to check the history of completed print, send, and store jobs.
Check of Device Status
How to check the status of connected devices like printer, scanner, and removable memory.
Checking the Remaining Amount of Toner and Paper
How to check the status of toner, paper, and staple levels on the touch panel.
Setup, Registration, and User Management
System Menu
Explains how to navigate and configure machine settings via the system menu.
User Login Administration
Specifies how user access is administered and managed on the machine.
Job Accounting
Manages copy/print counts per account for activity tracking and restriction.
Troubleshooting
Toner Container Replacement
Instructions for replacing the toner container when it is empty.
Waste Toner Box Replacement
Procedures for removing and installing the waste toner box.
Replacing Staples
How to replenish staples in the staple cartridge holder.
Cleaning
Instructions for cleaning the glass platen and document processor.
Solving Malfunctions
Provides guidelines for diagnosing and resolving common machine problems.
Responding to Messages
Explains how to respond to messages displayed on the touch panel or computer.
Clearing Paper Jams
Step-by-step instructions for removing jammed paper from various machine locations.
Appendix
Optional Equipment
Lists and describes available optional equipment for the machine.
Character Entry Method
Explains how to use the on-display keyboard for entering text.
Paper
Explains paper specifications, supported sizes, and guidelines for choosing paper.
Specifications
Provides technical specifications for common functions, printers, and scanners.
Glossary
Definitions of technical terms and acronyms used in the manual.
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