Utax 2500ci User Manual
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Utax 2500ci User Manual

Digital multifunctional colour system
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Table of Contents

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USER MANUAL
DIGITAL
MULTIFUNCTIONAL COLOUR SYSTEM
2500ci
Copy/Print/Scan/Fax
A3

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Summary of Contents for Utax 2500ci

  • Page 1 USER MANUAL DIGITAL MULTIFUNCTIONAL COLOUR SYSTEM 2500ci Copy/Print/Scan/Fax...
  • Page 2 > Preface Preface Thank you for purchasing the 2500ci. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
  • Page 3 > Overview Overview This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail recipient as an attachment or to a computer on the same network. A fax function is available as an option. Input Data Security You can use the machine security...

  • Page 4: Machine Features

    > Machine Features Machine Features The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various Functions (page 6-1). Optimize your office workflow Access to frequently used functions Scan originals of different sizes at a Scan a large number of originals in with just one touch (Program) time (Mixed Size Originals)
  • Page 5 > Machine Features Save energy and cost Create attractive documents Print multiple originals onto one sheet Skip blank pages when printing Prevent image bleed-through (Duplex / Combine) (Skip Blank Page) (Prevent Bleed-through) You can print originals on both sides of When there are blank pages in a You can prevent image bleed-through the paper.
  • Page 6 > Machine Features Strengthen security Password-protect a PDF file Protect data on the hard disk Prevent loss of finished documents (PDF Encryption Functions) (Encryption / Overwrite) (Private Print) Use the PDF format's password security You can overwrite the unnecessary data You can temporarily save a printer options to restrict document viewing, that remains on the hard disk...
  • Page 7 > Machine Features Use functions more efficiently Display file size before sending / Install the machine without Use USB memory storing a job (File Size Confirmation) concerning the network cables (USB Memory) (Wireless Network) 1 MB You can check the file size before It is useful when you need to print sending/storing the document.

  • Page 8: Color And Image Quality Functions

    > Color and Image Quality Functions Color and Image Quality Functions The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired. Basic Color Modes The basic color modes are as follows. For details, refer to Color Selection (page 6-23).

  • Page 9: Adjusting Image Quality And Color

    > Color and Image Quality Functions Adjusting Image Quality and Color To adjust the image quality or color of an image, use the following functions. Sample image I want to... Function Page Before After Easily adjust the image quality to match your own image Adjust the skin color.
  • Page 10 > Color and Image Quality Functions Sample image I want to... Function Page Before After Adjust the color precisely. Adjust the density. Density page 6-21 Adjust the color by strengthening Color Balance page 6-25 blue or red tones. Example: Strengthening red Change the image by individually Hue adjustment page 6-26...

  • Page 11: Guides Provided With The Machine

    For safe use of the machine Safety Guide (2500ci) Indicates the space required for machine installation, and describes the cautionary labels and other safety information. Be sure to read this guide before using the machine.

  • Page 12: About The Operation Guide (This Guide)

    > About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide The Operation Guide contains the following chapters. Chapter Contents Legal and Safety Information Provides precautions regarding use of the machine and trademark information. Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and Machine...

  • Page 13: Conventions Used In This Guide

    > About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page.

  • Page 14: Original Size

    > About the Operation Guide (this Guide) On pages that explain a convenient function, the modes in which that function can be used are indicated by icons. Using Various Functions > Functions Functions Original Size Org./Paper/ Org./Sending Functions Functions Custom Copy Send Memory...
  • Page 15 > About the Operation Guide (this Guide) Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Press the [System Menu] key Press the...
  • Page 16 > About the Operation Guide (this Guide) Size and Orientation of Originals and Paper Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate original and paper placement orientations on the touch panel.
  • Page 17 > About the Operation Guide (this Guide)

  • Page 18: Table Of Contents

    Contents Preface .............................i Overview ..........................ii Machine Features ........................iii Color and Image Quality Functions ..................vii Basic Color Modes ....................... vii Adjusting Image Quality and Color ................viii Guides Provided with the Machine ..................x About the Operation Guide (this Guide) ................xi Structure of the guide ....................xi Conventions Used in This Guide ..................
  • Page 19 Network Setup (LAN Cable Connection) ..............2-28 Energy Saver function ..................... 2-31 Low Power Mode and Auto Low Power Mode ............2-31 Sleep and Auto Sleep ....................2-32 Quick Setup Wizard ......................2-34 Checking the Counter ...................... 2-36 Additional Preparations for the Administrator .............. 2-37 To Send Documents to a PC ...................
  • Page 20 Operation on the Machine ..............5-1 Loading Originals ....................... 5-2 Placing Originals on the Platen .................. 5-2 Loading Originals in the Document Processor ............5-3 Program ..........................5-5 Registering Programs ....................5-7 Recalling Programs ....................5-7 Editing and Deleting Programs .................. 5-9 Application ........................
  • Page 21 Removable Memory (Store File, Printing Documents) ..........6-10 Functions .......................... 6-12 Original Size ......................6-12 Paper Selection ......................6-13 Mixed Size Originals ....................6-14 Original Orientation ....................6-16 Collate/Offset ......................6-17 Staple/Punch ......................6-18 Paper Output ......................6-21 Density ........................6-21 Original Image ......................
  • Page 22 XPS Fit to Page ......................6-71 Status/Job Cancel ...................7-1 Checking Job Status ......................7-2 Details of the Status Screens ..................7-4 Checking Detailed Information of Jobs ..............7-9 Checking Job History ...................... 7-11 Checking the Detailed Information of Histories ............7-13 Sending the Log History ...................
  • Page 23 Login/Logout ......................9-29 Job Accounting Access .................... 9-30 Job Accounting (Local) ..................... 9-31 Accounting List ......................9-32 Managing Accounts ....................9-33 Default Setting ......................9-36 Counting the Number of Pages Printed ..............9-38 Apply Limit ........................ 9-41 Copier/Printer Count ....................9-41 Unknown ID Job .......................
  • Page 24 xxiii...

  • Page 25: Menu Map

    > Menu Map Menu Map (The names displayed on the touch panel are used here. These may differ from the referenced titles.) Copy Org./Paper/Finishing Original Size (page 6-12) Paper Selection (page 6-13) Mixed Size Originals (page 6-14) Original Orientation (page 6-16) Collate/Offset (page 6-17) Staple/Punch Staple (page 6-18)
  • Page 26 > Menu Map Layout/Edit Page # (page 6-47) Memo Page (page 6-49) Poster (page 6-50) Image Repeat (page 6-51) Text Stamp (page 6-52) Bates Stamp (page 6-54) Advanced Setup Continuous Scan (page 6-56) Auto Image Rotation (page 6-57) Negative Image (page 6-57) Mirror Image (page 6-57) Job Finish Notice (page 6-58) File Name Entry (page 6-58)
  • Page 27 > Menu Map Send Destination Address Book (page 5-26) E-mail Addr Entry (page 5-29) Folder Path Entry (page 5-31) FAX No. Entry (refer to FAX Operation Guide) i-FAX Address Entry (refer to FAX Operation Guide) WSD Scan/DSM Scan (page 5-37) Org./Sending Data Format Original Size (page 6-12) Mixed Size Originals (page 6-14)
  • Page 28 > Menu Map Advanced Setup Zoom (page 6-31) Centering (page 6-37) Border Erase (page 6-38) FAX Delayed Transmission (refer to FAX Operation Guide) Continuous Scan (page 6-56) Job Finish Notice (page 6-58) File Name Entry (page 6-58) E-mail Subject/Body (page 6-67) i-FAX Subject/Body (refer to FAX Operation Guide) FAX Direct Transmission (refer to FAX Operation Guide) FAX Polling RX (refer to FAX Operation Guide)
  • Page 29 > Menu Map Custom Box Custom Box Store File Functions Original Size (page 6-12) Mixed Size Originals (page 6-14) 2-sided/Book Original, Book Original (page 6-62) Original Orientation (page 6-16) Storing Size (page 6-70) Prevent Bleed-thru (page 6-30) Density (page 6-21) Original Image (page 6-22) Scan Resolution (page 6-67) Color Selection (page 6-23)
  • Page 30 > Menu Map Custom Box Open Print Functions Paper Selection (page 6-13) Collate/Offset (page 6-17) Staple/Punch (page 6-18) Staple (page 6-18) Punch (page 6-19) Paper Output (page 6-21) Combine (page 6-35) Margin/Centering (page 6-37) Booklet (page 6-40) Printing (page 6-44) Cover (page 6-45) Form Overlay (page 6-46) Page # (page 6-47)
  • Page 31 > Menu Map Custom Box Open Send Destination (page 5-26) Functions Sending Size (page 6-63) File Format (page 6-64) FAX TX Resolution (refer to FAX Operation Guide) Centering (page 6-37) FAX Delayed Transmission (refer to FAX Operation Guide) Job Finish Notice (page 6-58) File Name Entry (page 6-58) E-mail Subject/Body (page 6-67) i-FAX Subject/Body...
  • Page 32 > Menu Map Job Box Job Box Private Print/Stored Job (page 4-8) Quick Copy/Proof and Hold (page 4-10) Repeat Copy (page 6-59) Form for Form Overlay (page 5-66) Removable Memory Removable Memory Print Functions Paper Selection (page 6-13) Collate/Offset (page 6-17) Staple/Punch (page 6-18) Staple (page 6-18) Punch (page 6-19)
  • Page 33 > Menu Map Removable Memory Store File Functions Original Size (page 6-12) Mixed Size Originals (page 6-14) 2-sided/Book Original, Book Original (page 6-62) Original Orientation (page 6-16) Storing Size (page 6-70) Prevent Bleed-thru (page 6-30) Density (page 6-21) Original Image (page 6-22) Scan Resolution (page 6-67) Color Selection (page 6-23) Sharpness (page 6-29)
  • Page 34 > Menu Map Status/ Job Cancel Printing Jobs (page 7-4) Sending Jobs (page 7-6) Storing Jobs (page 7-7) Device/Communication (page 7-17) Paper/Supplies (page 7-18) xxxiii...
  • Page 35 > Menu Map System Menu Quick Setup Wizard FAX Setup (page 2-34) Energy Saver Setup (page 2-34) Cassette/MP Tray Settings Cassette 1 (page 8-7) Cassette 2 (page 8-7) Cassette 3 (page 8-7) Cassette 4 (page 8-7) MP Tray Setting (page 8-8) Common Settings Language (page 8-9) Default Screen (page 8-9)
  • Page 36 > Menu Map Common Settings Error Handling Duplexing Error (page 8-14) Finishing Error (page 8-14) No Staple Error (page 8-14) Finished Pages Exceeded (page 8-14) Punch Waste Full Error (page 8-15) Paper Mismatch Error (page 8-15) Inserted Paper Mismatch (page 8-15) Paper Jam before Staple (page 8-15) Skewed originals (page 8-15) Paper Output (page 8-16)
  • Page 37 > Menu Map Common Settings Function Defaults Color TIFF Compression (page 8-18) Image Quality (File Format) (page 8-18) Collate/Offset (page 8-18) JPEG/TIFF Print (page 8-18) XPS Fit to Page (page 8-18) PDF/A (page 8-18) Cont. Scan (Except FAX) (page 8-18) Continuous Scan (FAX) (refer to FAX Operation Guide) File Name Entry (page 8-18) E-mail Subject/Body (page 8-19)
  • Page 38 > Menu Map Copy Paper Selection (page 8-27) Auto Image Rotation Action (page 8-27) Auto Paper Selection (page 8-27) Auto % Priority (page 8-27) Paper Size for Small Original (page 8-27) Preset Limit (page 8-27) Reserve Next Priority (page 8-28) Quick Setup Registration (page 8-28) Send Quick Setup Registration (page 8-28)
  • Page 39 > Menu Map Printer Emulation (page 8-34) Color Setting (page 8-34) Gloss Mode (page 8-34) EcoPrint (page 8-34) Toner Save Level (EcoPrint) (page 8-34) Override A4/Letter (page 8-35) Duplex (page 8-35) Copies (page 8-35) Orientation (page 8-35) Form Feed Timeout (page 8-35) LF Action (page 8-35) CR Action (page 8-35) Job Name (page 8-35)
  • Page 40 > Menu Map Report Login History Settings Login History (page 8-39) Auto Sending (page 8-39) Destination (page 8-39) Subject (page 8-39) Log Reset (page 8-39) Device Log History Device Log History (page 8-40) Settings Auto Sending (page 8-40) Destination (page 8-40) Subject (page 8-40) Secure Comm.
  • Page 41 > Menu Map System/Network Network Protocol Settings LDAP (page 8-45) SNMPv1/v2c (page 8-45) SNMPv3 (page 8-45) Enhanced WSD (page 8-45) Enhanced WSD over SSL (page 8- Security Settings (page 8-45) LAN Interface (page 8-45) Restart Network (page 8-45) Proxy (page 8-46) Optional Network Network Interface (Send) (page 8-48) Wireless Network (page 8-47)
  • Page 42 > Menu Map User Login/Job Accounting User Login Setting User Login (page 9-4) Authentication Security User Account Lockout Set. (page 9- Password Policy Settings (page 9-7) Local User List (page 9-8) Local Authorization (page 9-15) Group Authorization Set. Group Authorization (page 9-15) Group List (page 9-16) Guest Authorization Set.
  • Page 43 > Menu Map Date/Timer/Energy Saver Date/Time (page 8-53) Date Format (page 8-53) Time Zone (page 8-53) Auto Panel Reset (page 8-53) Auto Error Clear (page 8-53) Low Power Timer (page 8-53) Panel Reset Timer (page 8-54) Sleep Timer (page 8-54) Interrupt Clear Timer (page 8-54) Error Job Skip (page 8-54) Error Clear Timer (page 8-54)
  • Page 44 > Menu Map xliii...

  • Page 45: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-4 Laser Safety (Europe) ..........................1-5 Legal Restriction on Copying/Scanning ....................

  • Page 46: Notice

    Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

  • Page 47: Environment

    Legal and Safety Information > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).) • Humidity: 15 to 80% (But temperature should be 86 °F (30 °C) or less when humidity is 80%.) Use coated paper at a temperature of 80.6 °F (27°C) or less and a humidity of 60% or less.

  • Page 48: Precautions For Use

    Legal and Safety Information > Notice Precautions for Use Cautions when handling consumables CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

  • Page 49: Laser Safety (Europe)

    Legal and Safety Information > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

  • Page 50: Legal Restriction On Copying/Scanning

    Legal and Safety Information > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

  • Page 51: Legal Information

    Legal and Safety Information > Notice Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Copyright owner is prohibited. Regarding Trade Names • PRESCRIBE is a registered trademark of Kyocera Corporation. •...
  • Page 52 Legal and Safety Information > Notice GPL/LGPL This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. OpenSSL License Copyright (c) 1998-2006 The OpenSSL Project.
  • Page 53 Legal and Safety Information > Notice 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
  • Page 54 Legal and Safety Information > Notice 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Monotype Imaging. 11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.

  • Page 55: Appendix

    Legal and Safety Information > Notice "Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types. "Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).
  • Page 56 Legal and Safety Information > Notice 5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions.

  • Page 57: Energy Saving Control Function

    Legal and Safety Information > Notice Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

  • Page 58: Energy Star (Energy Star®) Program

    Legal and Safety Information > Notice ® Energy Star (ENERGY STAR ) Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. ®...

  • Page 59: Installing And Setting Up The Machine

    Installing and Setting up the Machine This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation. Part Names ................................ 2-2 Machine Exterior ............................2-2 Connectors/Interior ..........................2-4 With Optional Equipments Attached ......................2-5 Determining the Connection Method and Preparing Cables ................

  • Page 60: Part Names

    Installing and Setting up the Machine > Part Names Part Names Machine Exterior 11 12 14 15 17 18 1 Document Processor (Option) 11 Platen 2 Original Loaded Indicator 12 Operation Panel 3 Original Width Guides 13 Front Cover 4 Cleaning Cloth Compartment 14 Cassette 1 5 Original Table 15 Cassette 2...
  • Page 61 Installing and Setting up the Machine > Part Names 21 Paper Width Adjusting Tab 22 Paper Length Guide 23 Clip Holder 24 Right Cover 1 Lever 25 Right Cover 1 26 Paper Width Guide 27 Multi Purpose Tray 28 Support Tray Section of the Multi Purpose Tray...

  • Page 62: Connectors/Interior

    Installing and Setting up the Machine > Part Names Connectors/Interior 1 Network Interface Connector 2 USB Port (A2) 3 USB Interface Connector (B1) 4 Option Interface 5 Toner Container (Yellow) 6 Toner Container (Cyan) 7 Toner Container (Magenta) 8 Toner Container (Black) 9 Waste Toner Box...

  • Page 63: With Optional Equipments Attached

    Installing and Setting up the Machine > Part Names With Optional Equipments Attached 1 Platen Cover 2 Document Finisher 3 Cassette 3 to 4 • 3-a: Cassette 3 • 3-b: Cassette 4 • 3-c: Cassette 4 • 3-d: Cassette 3 Optional Equipment (page 11-2)

  • Page 64: Determining The Connection Method And Preparing Cables

    Installing and Setting up the Machine > Determining the Connection Method and Preparing Cables Determining the Connection Method and Preparing Cables Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your environment. Connection Example Determine the method to connect the equipment to a PC or network by referring to the illustration below.

  • Page 65: Preparing Necessary Cables

    Installing and Setting up the Machine > Determining the Connection Method and Preparing Cables Preparing Necessary Cables Prepare the necessary cables according to the interface you use. Available Standard Interfaces Connection Environment Function Necessary Cable Connect a LAN cable to the Printer/Scanner /Network FAX* Network Interface LAN (10BASE-T or machine.

  • Page 66: Connecting Cables

    Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting LAN Cable IMPORTANT If the power is on, turn the main power switch off. Power Off (page 2-11) Connect the machine. Connect the LAN cable to the network interface connector. Connect the other end of the cable to the hub.

  • Page 67: Connecting Usb Cable

    Installing and Setting up the Machine > Connecting Cables Connecting USB Cable IMPORTANT If the power is on, turn the main power switch off. Power Off (page 2-11) Connect the machine. Connect the USB cable to the USB interface connector (B1) located on the left side of the body.

  • Page 68: Power On/Off

    Installing and Setting up the Machine > Power On/Off Power On/Off Power On When the main power indicator is lit... (Recovery from sleep) Main Power indicator Press the [Power] key. When the main power indicator is off... Turn the main power switch on. IMPORTANT When turning off the main power switch, do not turn on the main power switch again immediately.

  • Page 69: Power Off

    Installing and Setting up the Machine > Power On/Off Power Off When not turning off the main power switch... (sleep) Main Power indicator Press the [Power] key. The [Power] key light will go out, and the Main Power indicator will light up.
  • Page 70 Installing and Setting up the Machine > Power On/Off Turn the main power switch off. In case of not using the machine for an extended period of time... CAUTION If this machine will be left unused for an extended period (e.g. overnight), turn it off at the main power switch. If the machine will not be used for an even longer period of time (e.g.

  • Page 71: Installing Software

    Installing and Setting up the Machine > Installing Software Installing Software Install appropriate software on your PC from the included DVD (Product Library) if you want to use the printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC. Software on DVD (Windows) You can use either [Express...

  • Page 72: Installing Printer Driver In Windows

    Installing and Setting up the Machine > Installing Software NOTE Installation on Windows must be done by a user logged on with administrator privileges. When connected by USB cable, Plug and Play is disabled on this device when in Sleep mode. To continue the installation, press the [Power] key to wake the device from Low Power Mode or Sleep before continuing.

  • Page 73: Finish The Installation

    Installing and Setting up the Machine > Installing Software Install using [Express Install]. Packages include the following software: • Driver Package Printing System Driver, Fonts • Scan Package TWAIN Driver You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port.

  • Page 74: Custom Install

    Installing and Setting up the Machine > Installing Software Custom Install The following procedure is an example for installing the software in Windows 7 using [Custom Install]. Insert the DVD. NOTE Installation on Windows must be done by a user logged on with administrator privileges. If the "Welcome to the Found New Hardware Wizard"...
  • Page 75 Installing and Setting up the Machine > Installing Software Select the driver to be installed. Select the utility to be installed. Click [Install]. 2-17...
  • Page 76 Installing and Setting up the Machine > Installing Software Finish the installation. When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine. Click [Finish] to exit the wizard.

  • Page 77: Uninstalling The Software

    Installing and Setting up the Machine > Installing Software Uninstalling the Software Perform the following procedure to delete the Software from your computer. NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Start] button on the Windows and then select [All Programs], [(name of offer...

  • Page 78: Installing Printer Driver In Macintosh

    Installing and Setting up the Machine > Installing Software Installing Printer Driver in Macintosh The machine's printer functionality can be used by a Macintosh computer. NOTE Installation on MAC OS must be done by a user logged on with administrator privileges. When printing from a Macintosh computer, set the machine's emulation to [KPDL] or [KPDL(Auto)].

  • Page 79: Configure The Printer

    Installing and Setting up the Machine > Installing Software Configure the printer. Display the window. Click the IP icon for an IP connection and then enter the IP address and printer name. The number entered in "Address" will automatically appear in "Name". Change if needed. NOTE When using a Bonjour connection, select [Default] and click the item that appears in "Printer Name".

  • Page 80: Setting Twain Driver

    Installing and Setting up the Machine > Installing Software Setting TWAIN Driver Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 7. Display the screen. Select [Start] button on the Windows, [All Programs], [(Brand Name)] and then [TWAIN...

  • Page 81: Setting Wia Driver

    Installing and Setting up the Machine > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. Display the screen. Click [Start] button on the Windows and enter [Scanner] in [Program and File Search].

  • Page 82: Login/Logout

    • The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 You will be unable to login if you forget your login user name or login password. In this event, login with administrator privileges and change your login user name or login password.

  • Page 83: Logout

    Installing and Setting up the Machine > Login/Logout Simple Login Select the user to login. Keyboard Login If this screen is displayed during operations, select a user and log in. NOTE If a login password is required, an input screen will be displayed. Simple Login (page 9-23) Logout To logout from the machine, press the [Authentication/Logout] key to return to the login user...

  • Page 84: Default Settings Of The Machine

    The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 Be sure to set the time difference before setting the date and time. If you change the date/time while using the trial version of an application, you will no longer be able to use the application.
  • Page 85 Installing and Setting up the Machine > Default Settings of the Machine Configure the settings. Set the time zone. Date/Timer/Energy Saver - Time Zone Date/Timer/Energy Saver Change Change Date/Time: Date Format: Time Zone Auto Panel Reset: Time Zone: Change Change -12:00 International Date Line West Auto Sleep: Auto Error Clear:...

  • Page 86: Network Setup (Lan Cable Connection)

    [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 TCP/IP Settings IPv4 setting Set up TCP/IP (IPv4) to connect to the Windows network.
  • Page 87 Installing and Setting up the Machine > Default Settings of the Machine Select "Network" and then "TCP/IP Setting". System/Network System/Network - Network Next Next Next Network: Optional Network: Host Name: TCP/IP Setting: Security Level: Security Settings: Network Interface (Send): Change Change Protocol Settings: Change...
  • Page 88 Installing and Setting up the Machine > Default Settings of the Machine Bonjour Settings Configure the settings for Bonjour. Display the screen. Press the [System Menu] key and select [System/Network]. System Menu Quick Setup Wizard Cassette/MP Tray Settings Common Settings Home Copy Send...

  • Page 89: Energy Saver Function

    Installing and Setting up the Machine > Energy Saver function Energy Saver function If a certain period of time elapses after the machine is last used, the machine automatically enters Low Power Mode to reduce power consumption. If a further period of time elapses without the machine being used, the machine automatically enters sleep mode, which minimizes power consumption.

  • Page 90: Sleep And Auto Sleep

    Installing and Setting up the Machine > Energy Saver function Sleep and Auto Sleep Sleep To enter Sleep, press the [Power] key. Touch panel and all indicators on the operation panel will go out to save a maximum amount of power except the Main Power indicator. This status is referred to as Sleep. Main Power indicator If print data is received during Sleep, the print job is performed while the touch panel remains unlit.

  • Page 91: Weekly Timer Settings

    Installing and Setting up the Machine > Energy Saver function Energy Saver Recovery Level This machine can reduce power consumption when recovering from Energy Saver Mode. For EnergySaver RecoveryLevel, "Full Recovery", "Normal Recovery" or "Power Saving Recovery" can be selected. The factory default is "Normal Recovery".

  • Page 92: Quick Setup Wizard

    If the user authentication screen appears, enter your login user name and login password and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 Display the screen. System Menu...
  • Page 93 Installing and Setting up the Machine > Quick Setup Wizard Select a function. Quick Setup Wizard Next Next FAX Setup: Energy Saver Setup: Close Configure the settings. Energy Saver Setup . Sleep Mode . Low Power Mode Set the energy saving control functions. .

  • Page 94: Checking The Counter

    Installing and Setting up the Machine > Checking the Counter Checking the Counter Press the [Counter] key to check the number of sheets printed and scanned. Counter Printed Pages Copy Printer Total Black&White: 1000 Full Color: SingleColor: Total: 1200 2000 Scanned Pages Copy Others...

  • Page 95: Additional Preparations For The Administrator

    Installing and Setting up the Machine > Additional Preparations for the Administrator Additional Preparations for the Administrator In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed. To Send Documents to a PC To send a document that has been loaded, you need to create a shared folder to receive the document on your computer.
  • Page 96 Installing and Setting up the Machine > Additional Preparations for the Administrator I want to... Function Reference page Protect the transmission from interception and IPP over SSL page 8-44 wiretapping. HTTPS page 8-45 LDAP Security Refer to the Embedded Web Server RX User Guide.

  • Page 97: Embedded Web Server Rx

    Installing and Setting up the Machine > Embedded Web Server RX Embedded Web Server RX If the machine is connected to the network, you can configure various settings using Embedded Web Server RX. This section explains how to access Embedded Web Server RX, and how to change security settings and the host name.

  • Page 98: Accessing Embedded Web Server Rx

    Installing and Setting up the Machine > Embedded Web Server RX Accessing Embedded Web Server RX Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Examples: https://192.168.48.21/ (for IP address) https://MFP001 (if the host name is "MFP001") The web page displays basic information about the machine and Embedded Web Server RX as well as their current status.

  • Page 99: Changing Security Settings

    Installing and Setting up the Machine > Embedded Web Server RX Changing Security Settings This section explains how to change the security settings. Display the screen. Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on page 2-40.

  • Page 100: Changing Device Information

    Installing and Setting up the Machine > Embedded Web Server RX Changing Device Information Change the device information of the machine. Display the screen. Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on page 2-40. From the [Device Settings] menu, select [System].

  • Page 101: E-Mail Settings

    Installing and Setting up the Machine > Embedded Web Server RX E-mail settings By configuring the SMTP settings, you can send E-mail notifications on completed jobs. To use this function, this machine must be connected to a mail server using the SMTP protocol. In addition, check the following.
  • Page 102 Installing and Setting up the Machine > Embedded Web Server RX Configure the settings. Enter the appropriate values to each field. Setting Description SMTP Set to send e-mail from the machine. SMTP Protocol Set SMTP protocol. Set the "SMTP (E-mail TX)" setting to [On] on [Protocol Settings] page.
  • Page 103 Installing and Setting up the Machine > Embedded Web Server RX Setting Description E-mail E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. Send When E-mail size is greater than this value, an error message Settings appears and E-mail sending is cancelled.

  • Page 104: Registering Destinations

    Installing and Setting up the Machine > Embedded Web Server RX Registering Destinations You can register destinations to the machine's Address Book, from Embedded Web Server RX. Display the screen. Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on page 2-40.

  • Page 105: Registering A Custom Box

    Installing and Setting up the Machine > Embedded Web Server RX Registering a Custom Box You can register a custom box from Embedded Web Server RX. Display the screen. Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on page 2-40.

  • Page 106: Printing A Document Stored In A Custom Box

    Installing and Setting up the Machine > Embedded Web Server RX Printing a document stored in a Custom Box A document stored in a Custom Box can be printed from Embedded Web Server RX. Display the screen. Access Embedded Web Server RX by referring to Accessing Embedded Web Server RX on page 2-40.
  • Page 107 Installing and Setting up the Machine > Embedded Web Server RX Print the document. Select the document you wish to print. Select the checkbox of the document to be printed. Click [Print]. For settings that are configurable, refer to Embedded Web Server RX User Guide. 2-49...

  • Page 108: Transferring Data From Our Other Products

    Installing and Setting up the Machine > Transferring data from our other products Transferring data from our other products By using the machine's utility, you can smoothly migrate address books when the machine is to be replaced. This section explains how to transfer data between our products. Migrating the Address Book The Address Book registered on the machine can be backed up or migrated using the NETWORK PRINT MONITOR on the included DVD.
  • Page 109 Installing and Setting up the Machine > Transferring data from our other products Select [Create from device] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. Select the model you want to back up, and click [Next]. NOTE If the "Admin Login"...

  • Page 110: Load The Address Book Data

    Installing and Setting up the Machine > Transferring data from our other products After saving the file, always click [Cancel] to close the screen. Please note that selecting [Finish] will write the data to the machine's Address Book. Writing Address Book Data to the Machine Launch the NETWORK PRINT MONITOR.
  • Page 111 Installing and Setting up the Machine > Transferring data from our other products Select [Create from file] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's Address Book from entry No.1.
  • Page 112 Installing and Setting up the Machine > Transferring data from our other products 2-54...

  • Page 113: Preparation Before Use

    Preparation before Use This chapter explains the following operations. Using the Operation Panel ..........................3-2 Operation Panel Keys ..........................3-2 Touch Panel Display ............................3-3 Home Screen ............................3-3 Display for Device Information ......................... 3-7 Display for Originals and Paper ....................... 3-8 Display of keys that cannot be set ......................

  • Page 114: Using The Operation Panel

    Preparation before Use > Using the Operation Panel Using the Operation Panel Operation Panel Keys Displays the Home screen. Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode. Displays the System Menu Displays the Counter Puts the machine into Low screen.

  • Page 115: Touch Panel Display

    Preparation before Use > Touch Panel Display Touch Panel Display Home Screen This screen is displayed by pressing the [Home] key on the operation panel. Touching an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Editing the Home Screen (page 3-4) Admin Logout...

  • Page 116: Editing The Home Screen

    You can only change the settings by logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 Configure the settings. The available settings are shown below.
  • Page 117 Preparation before Use > Touch Panel Display Available Functions to Display on Desktop Reference Function Icon Description page Copy* Displays the Copy screen. page 5-18 Send* Displays the Send screen. page 5-23 FAX* Displays the FAX screen. Refer to the Operation Guide.
  • Page 118 Preparation before Use > Touch Panel Display Available Functions to Display on Taskbar Reference Function Icon Description page Status/Job Cancel Displays the Status screen. If an error occurs, the icon will show "!". Once the error clears, the display will return to normal.

  • Page 119: Display For Device Information

    Shows device information. Allows you to check system and network information, as well as options that are used. Press [Device Information] in the home screen. Device Information Check the device information. Device Information 2500ci Model Serial Number XXXXXXXXXX Host Name MAC Address...

  • Page 120: Display For Originals And Paper

    Preparation before Use > Touch Panel Display Display for Originals and Paper The copy screen displays the selected paper source and output tray. Copies Original Copy Image Preview position Output tray Shows an image of the output paper. Place original. Paper source Paper...

  • Page 121: Original Preview

    Preparation before Use > Touch Panel Display Original Preview You can display a preview image of the scanned document on the panel. NOTE To view a preview of an image stored in a Custom Box, refer to Previewing Documents/Checking Document Details on page 5-51.
  • Page 122 Preparation before Use > Touch Panel Display In magnified view, you can move the range of display. Zoom out. Zoom in. Preview: 2007040410574501 In multiple-page documents, you can 100% change pages by entering the desired Size page number. Density Normal 0 Color : Full Color In multiple-page...

  • Page 123: Enter Key And Quick No. Search Key

    Preparation before Use > Touch Panel Display Enter key and Quick No. Search key This section explains how to use the [Enter] key and [Quick No. Search] key on the operation panel. Using the [Enter] key ( The [Enter] key has the same function as the key with the Enter mark ( ), such as the [ OK] key and the [ Close]. Copies Paper Selection Auto...

  • Page 124: Help Screen

    Preparation before Use > Touch Panel Display Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. To show the Help screen for a function, press the [Help] key on the operation panel of the setting screen of that function. The Help screen shows explanations of functions and how to use them.

  • Page 125: Accessibility Functions (Magnifying The View)

    Preparation before Use > Touch Panel Display Accessibility Functions (Magnifying the View) You can magnify the text and keys displayed on the touch panel. You can also select items and move to the next screen using the numeric keys. NOTE This function can be used on the Home screen and on the functions that were registered via Copy/Send Quick Setup.

  • Page 126: Loading Paper

    Preparation before Use > Loading Paper Loading Paper Load paper in the cassettes and multipurpose tray. For the paper load methods for each cassette, refer to the page below. Cassettes Name Page Standard Cassette 1, Standard cassettes page 3-16 Cassette 2 Multi Purpose Multi Purpose Tray page 3-23...

  • Page 127: Before Loading Paper

    Preparation before Use > Loading Paper Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Bend the whole set of sheets to swell them in the middle. Hold the stack at both ends and stretch it while keeping the entire stack swelled.

  • Page 128: Loading In The Cassettes

    Preparation before Use > Loading Paper Loading in the Cassettes Standard cassettes The standard cassettes can hold plain paper, recycled paper or color paper. Cassette 1 and 2 hold up to 500 sheets of plain paper (80 g/m ) (or up to 550 sheets of 64 g/m plain paper).

  • Page 129: Load Paper

    Preparation before Use > Loading Paper NOTE When using 11 × 17" (ledger) paper, lay the paper length guide down flat. Grasp the paper width adjusting tab and move the paper width guides to fit the paper. Example: For A4 Load paper.
  • Page 130 Preparation before Use > Loading Paper Insert the indication on the sheet so as to match the size and type of paper to be placed. (The indication is printed on both sides of the sheet.) Gently push the cassette back in. NOTE •...
  • Page 131 Preparation before Use > Loading Paper The Large Capacity Feeder (1,500-sheet x 2) (Option) The Optional cassettes will each hold plain paper, recycled paper or color paper. The Large Capacity Feeder (1,500-sheet x 2) holds up to 3,000 sheets (1,500-sheet x 2) of plain paper (80 g/m (or up to 3,500 sheets (1,750-sheet x 2) of 64 g/m plain paper).
  • Page 132 Preparation before Use > Loading Paper Insert the Paper Size Guide (A) into the slot (bottom of cassette) for the paper size to be used. Make sure that the top of the paper size guide (A) matches the paper size to be used, attach the clamp, and rotate the clamp to lock it.
  • Page 133 Preparation before Use > Loading Paper Open the Paper Size Guide (B) as shown, insert into the slot marked B5 (on the bottom of the cassette), and lock the hook (it will make a "click" sound). Gently try moving the Paper Size Guide (B) to verify that it is fixed. CLICK! Letter The Paper Size Guide (B) is not attached.
  • Page 134 Preparation before Use > Loading Paper IMPORTANT • Load the paper with the print side facing up. • After removing new paper from its packaging, fan the paper before loading it in the multi-purpose tray. Before Loading Paper (page 3-15) •...

  • Page 135: Loading Paper In The Multi Purpose Tray

    Preparation before Use > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of A4 or smaller plain paper (80 g/m ) or up to 25 sheets of plain paper (80 g/m ) lager than A4.

  • Page 136: Adjust The Multi Purpose Tray Size

    Preparation before Use > Loading Paper Adjust the multi purpose tray size. Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multi- purpose tray.
  • Page 137 Preparation before Use > Loading Paper When you load envelopes or cardstock in the multi purpose tray Load the paper with the print side facing down. For the procedure for printing, refer to the Printing System Driver User Guide. Example: When printing the address. Close the flap.

  • Page 138: Specifying Paper Size And Media

    Preparation before Use > Loading Paper Specifying Paper Size and Media The default paper size setting for cassettes 1 and 2, for the multi purpose tray and for the optional paper feeder (cassettes 3 and 4) is "Auto", and the default media type setting is "Plain". To fix the type of paper to be used in cassettes, specify the paper size and media type setting.
  • Page 139 Preparation before Use > Loading Paper Configure the settings. In "Cassette/MP Tray Settings", select one of [Cassette 1] - [Cassette 4], and press [Next]. Then in "Paper Size", press [Change]. For automatic detection of the paper size, press [Auto] and select [Metric] or [Inch] as the unit. To select the paper size, press [Standard Sizes 1] or [Standard Sizes 2] and select the paper size.
  • Page 140 Preparation before Use > Loading Paper Specifying Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) To fix the type of paper to be used in the multi purpose tray, specify the paper size. When using other than a plain paper, specify the media type.
  • Page 141 Preparation before Use > Loading Paper Configure the settings. For automatic detection of the paper size, press [Auto] and select [Metric] or [Inch] as the unit. Cassette/MP Tray Settings - Paper Size Set the multi-purpose tray paper size. Auto Standard Sizes 1 Standard 216x340mm...

  • Page 142: Preparation For Sending A Document To A Pc

    Preparation before Use > Preparation for Sending a Document to a PC Preparation for Sending a Document to a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer.

  • Page 143: Making A Note Of The User Name And Domain Name

    Preparation before Use > Preparation for Sending a Document to a PC Making a note of the user name and domain name Check the domain name and user name for logging onto Windows. Display the screen. From [Start] button on the Windows, select [All Programs] (or [Programs]), [Accessories] and then...

  • Page 144: Creating A Shared Folder, Making A Note Of A Shared Folder

    Preparation before Use > Preparation for Sending a Document to a PC Creating a Shared Folder, Making a Note of a Shared Folder Create a shared folder to receive the document in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group. From [Start] button on the Windows, select [Control Panel],...
  • Page 145 Preparation before Use > Preparation for Sending a Document to a PC Right-click the "scannerdata" folder and click [Share] and [Advanced sharing]. Click the [Advanced Sharing] button. Make sure that the [Sharing] tab is selected. In Windows XP, right-click the "scannerdata" folder and select [Sharing and Security] (or [Sharing]).
  • Page 146 Preparation before Use > Preparation for Sending a Document to a PC If the computer name that you made a note of on page Making a note of the computer name and full computer name on page 3-30 is the same as the domain name: If the computer name is not shown in "From this location", click the [Locations] button, select the computer name, and click the [OK] button.
  • Page 147 Preparation before Use > Preparation for Sending a Document to a PC Select the [Security] tab. Select the user you entered. Make sure that checkmarks appear on [Allow] checkbox for the "Modify" and "Read & execute" permissions, and click the [Close] button. In Windows XP, make sure that checkmarks appear on [Allow] checkbox for the "Modify"...

  • Page 148: Configuring Windows Firewall (For Windows 7)

    Preparation before Use > Preparation for Sending a Document to a PC Configuring Windows Firewall (for Windows 7) Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges. Check file and printer sharing.
  • Page 149 Preparation before Use > Preparation for Sending a Document to a PC Add a port. From [Start] button on the Windows, select [Control Panel], [System and Security], [Check firewall status]. 3-37...
  • Page 150 Preparation before Use > Preparation for Sending a Document to a PC Select [Specific local ports], and enter "445". Make sure all checkboxes are selected. 3-38...
  • Page 151 Preparation before Use > Preparation for Sending a Document to a PC Enter "Scan to SMB" in "Name" and click [Finish]. In Windows XP or Windows Vista In Windows XP, from [Start] button on the Windows, select [Control Panel], and then [Windows Firewall].

  • Page 152: Registering Destinations In The Address Book

    Preparation before Use > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (optional). NOTE •...
  • Page 153 Preparation before Use > Registering Destinations in the Address Book Add the name. james.smith Address: Name E-mail i-FAX Address Number 0033 Name james.smith Cancel Back Save To specify the "Address Number", press [Change] in Address Number. Use [+] / [-] or the numeric keys to enter an address number (1 to 2500). "...
  • Page 154 Preparation before Use > Registering Destinations in the Address Book Add the address. Press [E-mail] to add an E-mail address, [SMB] to add a folder on the PC, or [FTP] to add an FTP folder. The procedure differs depending on the transmission method selected. james.smith Address: Name...
  • Page 155 Preparation before Use > Registering Destinations in the Address Book The Folder (SMB) Address Press [Change] of "Host Name", "Path", "Login User Name" and "Login Password", enter the information for each item and press [OK]. The table below explains the items to be entered. NOTE For the computer name, share name, domain name, and user name, enter the information that you noted when you created the shared folder.
  • Page 156 Preparation before Use > Registering Destinations in the Address Book The Folder (FTP) Address Press [Change] of "Host Name", "Path", "Login User Name" and "Login Password", enter the information for each item and press [OK]. The table below explains the items to be entered. Max.
  • Page 157 Preparation before Use > Registering Destinations in the Address Book Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 500 groups can be added in the Address Book. NOTE To add a group, you need individually added destinations.
  • Page 158 Preparation before Use > Registering Destinations in the Address Book Select the members (destinations). Press [Member] and then [Add]. Address: Name Member Member: dest. Destination Detail 0123456789 Detail Delete Cancel Back Save Select destinations (contacts) to add to the group. NOTE Destinations can be sorted or searched by destination name or address number.

  • Page 159: Editing And Deleting Address Book Entries

    Preparation before Use > Registering Destinations in the Address Book Editing and Deleting Address Book Entries Edit and delete the destinations (contacts) you added to the Address Book. Display the screen. Press the [System Menu] key. Press [ ], [Edit Destination] and then [Add/Edit] of "Address Book". Select a destination or group to edit.

  • Page 160: Adding A Destination On One Touch Key (One Touch Key)

    Preparation before Use > Registering Destinations in the Address Book Adding a Destination on One Touch Key (One Touch Key) Assign a new destination (contact or group) to an one touch key. A maximum of 1,000 destinations can be registered. NOTE •...
  • Page 161 Preparation before Use > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit/delete the destinations you added to One Touch Key. Display the screen. Press the [System Menu] key. Press [ ], [Edit Destination] and then [Add/Edit] of "One Touch Key". Select a One Touch Key number (0001 to 1000) for the destination.
  • Page 162 Preparation before Use > Registering Destinations in the Address Book 3-50...

  • Page 163: Printing From Pc

    Printing from PC This chapter explains the following topics: Printing from PC ..............................4-2 Printer driver print settings screen ......................4-5 Printer Driver Help ........................... 4-6 Changing the default printer driver settings (Windows 7) ................ 4-6 Canceling printing from a computer ......................4-6 Printing by AirPrint .............................

  • Page 164: Printing From Pc

    Printing from PC > Printing from PC Printing from PC Follow the steps below to print documents from applications. NOTE • To print the document from applications, install the printer driver on your computer from the supplied DVD (Product Library). •...

  • Page 165: Start Printing

    Printing from PC > Printing from PC Select the [Basic] tab. Click "Print size" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.
  • Page 166 Printing from PC > Printing from PC Click tray] in the "Source" menu. Select the type of paper in the "Media type" menu. 2, 7 NOTE If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type" menu.

  • Page 167: Printer Driver Print Settings Screen

    Printing from PC > Printing from PC Printer driver print settings screen The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printing System Driver User Guide on the DVD. Description [Quick Print] tab...

  • Page 168: Printer Driver Help

    Printing from PC > Printing from PC Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. • Click the [?] button in the upper right corner of the screen and then click the item you want to know about. •...

  • Page 169: Printing By Airprint

    Printing from PC > Printing by AirPrint Printing by AirPrint AirPrint is a printing function that is included standard in iOS 4.2 and later products, and Mac OS X 10.7 and later products. You can connect to the machine and print without installing a printer driver. To allow the machine to be found when printing by AirPrint, you can set machine location information in Embedded Web Server RX.

  • Page 170: Printing Data Saved On The Printer

    Printing from PC > Printing Data Saved on the Printer Printing Data Saved on the Printer If you configure settings in the [Job] tab of the printer driver and then print, the print job will be saved in the Job Box (memory) and printing can be executed at the machine.
  • Page 171 Printing from PC > Printing Data Saved on the Printer Select the document to print and press [Print]. User: User 1 File Name Date and Time Size File 02/02/2013 09:40 File 02/02/2013 09:45 File 02/02/2013 09:50 Detail File 02/02/2013 09:55 File 02/02/2013 10:00 Delete...

  • Page 172: Quick Copy/Proof And Hold

    Printing from PC > Printing Data Saved on the Printer Quick Copy/Proof and Hold Quick Copy/Proof and Hold box stores the print data which is printed by using the printer driver as a Quick Copy or Proof and Hold Print job. Refer to the Printing System Driver User Guide on how to print a job as Quick Copy or Proof and Hold Print job using the printer driver.

  • Page 173: Printing The Document

    Printing from PC > Printing Data Saved on the Printer Print and delete the document. Printing the document Select the creator of the document and press [Open]. Quick Copy/Proof and Hold User Name Files User User User User User Open Close Select the document to print and press [Print].
  • Page 174 Printing from PC > Printing Data Saved on the Printer 4-12...

  • Page 175: Operation On The Machine

    Operation on the Machine This chapter explains the following topics: Loading Originals ............................... 5-2 Placing Originals on the Platen ........................ 5-2 Loading Originals in the Document Processor ..................5-3 Program ................................5-5 Registering Programs ..........................5-7 Recalling Programs ..........................5-7 Editing and Deleting Programs ........................

  • Page 176: Loading Originals

    Operation on the Machine > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Put the scanning Align it flush against side facedown. the original size indicator plates with the back left corner as the reference...

  • Page 177: Loading Originals In The Document Processor

    Operation on the Machine > Loading Originals Loading Originals in the Document Processor The optional document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor The document processor supports the following types of originals. Document Processor Detail Document Processor (Automatic 2-Sided)

  • Page 178: Place The Originals

    Operation on the Machine > Loading Originals Adjust the original width guides. Place the originals. Original placement indicator Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. The original loaded indicator lights when the original is placed correctly.

  • Page 179: Program

    Operation on the Machine > Program Program By registering sets of frequently used functions as a single program, you can simply press the program number as needed to recall those functions. You can also name the programs for easy identification when recalling. The programs below have been preregistered.
  • Page 180 Operation on the Machine > Program Number Program name Description Default Registration Highlighter Copy Use this when you want to clearly Copying Functions print out the color of text and lines Color: Full Color written/drawn by a highlighter pen, Original Image: Text+Photo which are normally difficult to copy.

  • Page 181: Registering Programs

    Operation on the Machine > Program Registering Programs Use the procedure below to register a program. The following procedure is an example of registering the copying function. Display the screen. Press [Copy] on the Home screen. Copy Press the [Program] tab while the copy mode is accessed. Register the program.
  • Page 182 Operation on the Machine > Program Press the key for the program number you want to recall. Press the [Quick No. Search] key or [No.] to enter the program number (01 to 50) directly for recalling. ID Card Copy Eco Copy Newspaper Copy Confidential Highlighter Copy...

  • Page 183: Editing And Deleting Programs

    Operation on the Machine > Program Editing and Deleting Programs You can change program number and program name, or delete program. Use the procedure below to edit or delete a program. NOTE To modify the settings of a registered program, recall the program you want to change, change its settings, then refer Registering Programs on page 5-7 to re-register the changed program.

  • Page 184: Application

    If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 5-10...

  • Page 185: Activating/Deactivating Application

    If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 5-11...
  • Page 186 Operation on the Machine > Application Activate/Deactivate the application. Select the desired application and press [Activate]. You can view detailed information on the selected application by pressing [Detail]. NOTE To exit the application, press [Deactivate]. Enter the license key and press [Official]. Some applications do not require you to enter a license key.

  • Page 187: Deleting Applications

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 Delete the application. Select the application you want to delete, and press [Delete].

  • Page 188: Registering Shortcuts (Copy, Send, And Document Box Settings)

    Operation on the Machine > Registering Shortcuts (Copy, Send, and Document Box Settings) Registering Shortcuts (Copy, Send, and Document Box Settings) You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The settings for the selected function can also be registered.

  • Page 189: Editing And Deleting Shortcuts

    Operation on the Machine > Registering Shortcuts (Copy, Send, and Document Box Settings) Editing and Deleting Shortcuts Follow the steps shown below to change a shortcut number/name or delete a shortcut. In the setup screen of each function, press [Add Shortcut] in the bottom of the screen.

  • Page 190: Using The Internet Browser

    Operation on the Machine > Using the Internet Browser Using the Internet Browser If the machine is connected to the network, you can browse the Internet on the touch panel. NOTE To use the internet browser, "Internet Browser Setting" must be set to [On] in Internet on page 8-58.

  • Page 191: Using The Browser Screen

    Title bar Closes the Internet browser and returns you to the Displays the page title. application list screen. UTAX - Home Scroll bars These allow you to scroll the displayed page up, down, left and right by pressing [ ], [ [ ] or [ ] or by moving one of the slide bars with your finger.

  • Page 192: Copying

    Operation on the Machine > Copying Copying Basic Operation Follow the steps as below for basic copying. Press [Copy] on the Home screen. Copy Place the originals. Place the originals. NOTE For loading instructions, refer to Loading Originals on page 5-2.
  • Page 193 Operation on the Machine > Copying Select the color mode. Copies Copy Image Preview Place original. Paper Original Original Selection Zoom 100% Zoom 100% Paper 1-sided Paper >>1-sided Preview Staple Preview /Punch Org./Paper/ Layout/Edit Advanced Finishing Setup Check the color of the preview image. Auto Color Automatically recognizes whether a document is color or black &...

  • Page 194: Reserve Next

    Operation on the Machine > Copying Reserve Next This function allows you to reserve the next job during printing. Using this function, the original will be scanned while the machine is printing. When the current print job ends, the reserved copy job is printed. The procedure differs depending on the Reserve Next Priority (refer to Reserve Next Priority on page 8-28).

  • Page 195: Canceling Jobs

    Operation on the Machine > Copying Canceling Jobs You can also cancel jobs by pressing the [Stop] key. Press the [Stop] key with the copy screen displayed. Canceling job screen appears. The current print job is temporarily interrupted. To cancel printing, select [Cancel], and then press [Yes] in the confirmation screen.

  • Page 196: Interrupt Copy

    Operation on the Machine > Copying Interrupt Copy This function allows you to pause the current jobs in progress when you need to make copies immediately. When the interruption copy ends, the machine resumes the paused print jobs. NOTE • If the machine is left unused for 60 seconds in interrupt copy mode, interrupt copying is automatically cancelled and printing resumes.

  • Page 197: Sending

    Operation on the Machine > Sending Sending This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send E-mail.

  • Page 198: Basic Operation

    Operation on the Machine > Sending Basic Operation Press [Send] on the Home screen. Send Place the originals. Place the originals. Loading Originals (page 5-2) Check the sending image. Check the Original, Zoom, and Send settings. Destination Destination Sending Image Shortcut 1 ABCD Shortcut 2...

  • Page 199: Auto Color

    Operation on the Machine > Sending Select the color mode. Destination Destination Sending Image Shortcut 1 ABCD Shortcut 2 TUVW Group1 Shortcut 3 Auto Color 300x300dpi Normal 0 (Color/Gray) Shortcut 4 Color Scan Density Original Selection Resolution Shortcut 5 Zoom 100% 1-sided Send...

  • Page 200: Specifying Destination

    Operation on the Machine > Sending Specifying Destination Select the destination using either of the following methods: • Choosing from the Address Book (page 5-26) • Choosing from the One Touch Key (page 5-28) • Choosing from the Speed Dial (page 5-29) •...
  • Page 201 Operation on the Machine > Sending NOTE To deselect, press the checkbox again and remove the checkmark. For details on the External Address Book, refer to Embedded Web Server RX User Guide. Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available.
  • Page 202 Operation on the Machine > Sending Accept the destination, and press [OK]. Address Book Addr Book Address Book Sort Name Dest. Type Name Detail 0001 ABCD abcd@efg.com Search(Name) 0002 TUVW tuvw@xyz.com Search(No.) 0003 Group1 Add/Edit Address Book 0004 Group2 Detail 0005 Group3 MNO PQRS TUV...

  • Page 203: Choosing From The Speed Dial

    Operation on the Machine > Sending Choosing from the Speed Dial Access the destination by specifying the 4-digit (0001 to 1000) One Touch Key number (speed dial). In the basic screen for sending, press the [Quick No. Search] key or [No.] and use the numeric keys to enter the speed dial number in the numeric entry screen.
  • Page 204 Operation on the Machine > Sending Enter destination E-mail address. Press [E-mail Address], and enter the address. Destination Enter Destination. E-mail Address Entry E-mail Address Add to Addr Book Next Dest. Cancel The maximum length of the E-mail address is 128 characters. Entering Characters (page 11-11) Press [OK].

  • Page 205: Specifying A New Pc Folder

    Operation on the Machine > Sending Specifying a New PC Folder Specify either the desired shared folder on a computer or an FTP server as the destination. NOTE Refer to Creating a Shared Folder, Making a Note of a Shared Folder on page 3-32 for details on how to share a folder.
  • Page 206 Operation on the Machine > Sending For send to folder (SMB) Max. Item Detail characters Host Name Computer name Up to 64 characters Path Share name Up to 128 characters For example: scannerdata If saving in a folder in the shared folder: "share name¥folder name in shared folder"...
  • Page 207 Operation on the Machine > Sending For send to folder (FTP) Max. Item Data to be entered characters Host Name Host name or IP address of FTP server Up to 64 characters Path Path to the receiving folder Up to 128 characters For example, "¥User¥ScanData".

  • Page 208: Checking And Editing Destinations

    Operation on the Machine > Sending Accept the destination. Press [OK]. Destination Enter Destination. Folder Path Entry Search Folder from Network Connection Next Next Test Host Name PC4050 Path \\pc4050\scannerdata Login james.smith User Name Login ******** Password Add to Addr Book Next Dest.

  • Page 209: Confirmation Screen Of Destinations

    Operation on the Machine > Sending Confirmation Screen of Destinations When selecting [On] for Destination Check before Send (Dest. Check before Send on page 8-28), the confirmation screen of destinations appears after pressing the [Start] key. Follow the steps below to confirm the destinations. Destination Check the destination list through the last page.

  • Page 210: Sending To Different Types Of Destinations (Multi Sending)

    Operation on the Machine > Sending Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine E-mail addresses, folders (SMB or FTP) and fax numbers*. This is referred to as Multi Sending. This is useful for sending to different types of destination (E-mail addresses, folders, etc.) in a single operation.

  • Page 211: Wsd Scan/Dsm Scan

    Operation on the Machine > Sending WSD Scan/DSM Scan WSD Scan WSD Scan saves images of originals scanned on this machine as files on a WSD-compatible computer. NOTE To use WSD Scan, confirm that the computer used for WSD scanning and the machine is network-connected, and WSD Scan on page 8-44 is set to [On] in the network settings.

  • Page 212: Wsd Scan

    Operation on the Machine > Sending WSD scan Press [Send] on the Home screen. Send Place the originals. Loading Originals (page 5-2) Display the screen. Press [WSD Scan/DSM Scan]. DSM Scan on page 8-44 is set to [Off] in the network settings, press [WSD Scan] and go to step 4.
  • Page 213 Operation on the Machine > Sending Set the type of original, file format, etc., as desired. Press the [Start] key. Sending begins and the software installed on the computer is activated. Procedure from Your Computer Press [From Computer] and press [Next]. Use the software installed on the computer to send the images.
  • Page 214 Operation on the Machine > Sending Press [WSD Scan/DSM Scan]. WSD Scan on page 8-44 is set to [Off] in the network settings, press [DSM Scan] and go to step 5. Select [DSM Scan] and press [Next]. Select the scan process to be used and press [OK]. DSM Scan - Selecting Scan Process Select the scan process and press [OK].

  • Page 215: Scanning Using Twain

    Operation on the Machine > Sending Scanning using TWAIN This section explains how to scan an original using TWAIN. The machine's TWAIN/WIA can be used for two types of scanning: scanning a document placed in the machine, and scanning a document that has been stored in a custom box. The procedure for scanning using the TWAIN driver is explained as an example.
  • Page 216 Operation on the Machine > Sending The settings that appear in the TWAIN dialog box are as follows. Item Detail Basic Original Size This setting sets the size of the scan area. The available sizes vary based on the scanner model and the size of the original. Feed Method This setting specifies the feed method of the original.

  • Page 217: Scanning A Document Stored In A Custom Box

    Operation on the Machine > Sending Scanning a document stored in a custom box NOTE To scan a document stored in a custom box, select a model name with (Box) from "Model" in the TWAIN driver settings screen. Display the TWAIN dialog box. Activate the TWAIN compatible application software.
  • Page 218 Operation on the Machine > Sending Scan the originals. Select the document data to be scanned from [Document List]. Enter the document data name in the Search (Name) to find the data having the same document data name or the document data name with the same beginning. Click the [Detail] button to display the selected document data.

  • Page 219: Scanning With Fmu Connection

    Operation on the Machine > Sending Scanning with FMU Connection "FMU Connection" is installed on the machine as a standard application. FMU Connection can be used to scan an original according to the settings configured with "File Management Utility" on the provided DVD, and save the image data and scanning information on a specified server or in a specified folder.

  • Page 220: How To Use The Fax Function

    Operation on the Machine > How to use the FAX Function How to use the FAX Function By installing the optional FAX Kit in the machine you can use the fax function. For details, refer to the FAX Operation Guide. 5-46...

  • Page 221: What Is Document Box

    Operation on the Machine > What is Document Box? What is Document Box? Document Box contains four types of component boxes which provide the following functions. The following types of document boxes are available. Custom Box (page 5-53) Custom Box is a component box which you can create within the Document Box and store data for later retrieval. You can create or delete a Custom Box, and manipulate data in various ways as described below: Creating a New Custom Box (Add/Edit Box) (page 5-53) Storing Documents (Store File) (page 5-56)

  • Page 222: Basic Operation For Document Box

    Operation on the Machine > What is Document Box? Repeat Copy Box (page 5-66) Repeat Copy feature stores the copied original document data in the Job Box and allows you to print additional copies later. By default, up to 32 documents can be stored. When power is turned off, all stored jobs will be deleted. NOTE Repeat Copy function is not available when the optional Data Security Kit is installed.

  • Page 223: Document List

    Operation on the Machine > What is Document Box? Document List The document list is a list of the documents stored in the custom box. Documents can be listed either by name or as thumbnails. The list can be used as shown below. List Listing the documents by Listing the documents by time of update...
  • Page 224 Operation on the Machine > What is Document Box? Viewing/Editing Box Details You can check and modify box information. Use the procedure below. Press [Add/Edit Box] in the box list screen. Highlight the box whose box details you wish to check or edit and press [Detail/Edit].
  • Page 225 Operation on the Machine > What is Document Box? Previewing Documents/Checking Document Details You can use this function to preview the documents stored in a document box or display the document details for checking. Select (highlight) a document to preview and then press [Preview] or [Detail].
  • Page 226 Operation on the Machine > What is Document Box? Selecting a page When printing, sending, or copying a document within a Custom Box, you can specify any pages at will. Press [Page Selection] in the document list screen of the Custom Box, or [Select Pages to Process] in the Preview screen, to display the page selection screen.

  • Page 227: Using A Custom Box

    The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 If user login administration is enabled, log in with administrator privileges to perform the following operations. They cannot be performed with user privileges.
  • Page 228 Operation on the Machine > Using a Custom Box Enter the information and then press [OK]. The table below lists the items to be set. Item Description Box No. Enter the box number by pressing [+], [-] or number keys. The box number can be from 0001 to 1000.

  • Page 229: Editing Custom Box

    Operation on the Machine > Using a Custom Box Editing Custom Box Referring to Creating a New Custom Box (Add/Edit Box) on page 5-53, display the screen for editing the custom box. Select the box you want edit, and press [Detail/Edit]. NOTE When you have logged in as a user, you can only delete the box whose owner is set to that user.

  • Page 230: Storing Documents (Store File)

    Operation on the Machine > Using a Custom Box Storing Documents (Store File) The procedure for storing documents in a custom box is explained below. Press [Custom Box] on the Home screen. Custom Box Place the originals. Select the box where the document will be stored and then press [Store File].

  • Page 231: Printing Documents (Print)

    Operation on the Machine > Using a Custom Box Printing Documents (Print) The procedure for printing documents in a custom box is explained below. Display the screen. Press [Custom Box] on the Home screen. Custom Box Select the box containing the document you want to print. Press [Open].

  • Page 232: Sending Documents (Send)

    Operation on the Machine > Using a Custom Box Set the paper selection, duplex printing, etc., as desired. For the features that can be selected, refer to Custom Box (Store File, Printing, Send) (page 6-6). If a document stored from a computer is selected, the print settings selection screen appears. •...

  • Page 233: Send To Me From Box (E-Mail)

    Operation on the Machine > Using a Custom Box Press [Send]. The screen for sending appears. NOTE Depending on the settings, the address book screen may appear. Set the destination. NOTE For more information on selecting destinations, refer to Specifying Destination on page 5-26.

  • Page 234: Editing Documents

    Operation on the Machine > Using a Custom Box Editing Documents This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple documents together. You can also copy documents to USB memory connected to this machine. Moving a Document/Copying a Document (Move/Copy) The procedure for moving or copying documents is explained below.
  • Page 235 Operation on the Machine > Using a Custom Box Select the function you want to execute. To move the document, press [Move to Custom Box]. To copy the document, press [Copy to Custom Box] or [Copy to Memory]. Press [Next]. Move/Copy Select the required operation and press [Next].
  • Page 236 Operation on the Machine > Using a Custom Box Joining Documents (Join) You can join documents within a custom box into one file. NOTE You can only join a document to other documents in the same custom box. If necessary, move the documents to be joined beforehand.
  • Page 237 Operation on the Machine > Using a Custom Box Arrange the documents into the order in which they are to be joined. Join Confirm the order of documents to combine. File Name Date and Time Size 2008101010574501 02/02/2013 09:40 21 MB 2008101010574511 02/02/2013 09:50 21 MB...

  • Page 238: Deleting Documents

    Operation on the Machine > Using a Custom Box Deleting Documents The procedure for deleting documents in a custom box is explained below. Display the screen. Press [Custom Box] on the Home screen. Custom Box Select the box containing the document you want to delete and press [Open]. NOTE If a custom box is protected by a password, enter the correct password.

  • Page 239: Job Box

    Operation on the Machine > Job Box Job Box This section explains the Repeat Copy Box and the Form for Form Overlay Box. For Private Print/Stored Job Box and Quick Copy/Proof and Hold Box, refer to Private Print/Stored Job on page 4-8 Quick Copy/Proof and Hold on page 4-10.

  • Page 240: Form For Form Overlay

    Operation on the Machine > Job Box Form for Form Overlay Image Overlay feature copies the original document overlaid with a form or image. This Job Box is used to store the forms or images for overlaying. Storing a Form You can store forms to be used for the form overlay in the job box.

  • Page 241: Deleting A Form Stored

    Operation on the Machine > Job Box Deleting a Form Stored You can delete the form stored in the job box Display the screen. Press [Job Box] on the Home screen. Job Box Select [Form for Form Overlay] and press [Open]. Name Files Private Print/Stored Job...

  • Page 242: Printing Documents Stored In Removable Usb Memory

    Operation on the Machine > Printing Documents Stored in Removable USB Memory Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: •...
  • Page 243 Operation on the Machine > Printing Documents Stored in Removable USB Memory Select the file to be printed and press [Print]. Removable Memory Name Date and Time Size Document 02/02/2013 09:30 Document 02/02/2013 09:40 001/999 Document 02/02/2013 09:50 Memory Document 02/02/2013 10:00 Information Remove...

  • Page 244: Saving Documents To Usb Memory (Scan To Usb)

    Operation on the Machine > Saving Documents to USB Memory (Scan to USB) Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format.

  • Page 245: Check The Usb Memory Information

    Operation on the Machine > Check the USB memory information Store the document. Select the folder where the file will be stored and press [Open]. The machine will display the top 3 folder levels, including the root folder. Press [Store File]. Removable Memory Name Date and Time...

  • Page 246: Removing Usb Memory

    Operation on the Machine > Removing USB Memory Removing USB Memory Follow the steps below to remove the USB memory. IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory. Press [Removable Memory]. Press [Remove Memory]. Removable Memory Name Date and Time...

  • Page 247: Using Various Functions

    Using Various Functions This chapter explains the following topics: Priority Override ..........6-59 Functions Available on the Machine ....6-2 Copy ..............6-2 Repeat Copy ..........6-59 Send ..............6-4 OHP Backing Sheet ........6-60 Custom Box (Store File, Printing, Send) ..6-6 DP Read Action ..........

  • Page 248: Functions Available On The Machine

    Using Various Functions > Functions Available on the Machine Functions Available on the Machine Copy To configure the settings for functions, select the tab and press the function key. Copies Preview Original Paper Mixed Size Original Size Selection Originals Orientation Function key Collate/ Staple...
  • Page 249 Using Various Functions > Functions Available on the Machine Reference Function key Description page Zoom Adjusts the zoom to reduce or enlarge the image. page 6-31 Combine Combines 2 or 4 original sheets into 1 printed page. page 6-35 Margin/Centering Margin: Add margins (white space).

  • Page 250: Send

    Using Various Functions > Functions Available on the Machine Send To configure the settings for functions, select the tab and press the function key. Destination Sending Image Original Mixed Size 2-sided/Book Original Size Originals Original Orientation Function key Sending Size File Format File Long...
  • Page 251 Using Various Functions > Functions Available on the Machine Reference Function key Description page Zoom Adjusts the zoom to reduce or enlarge the image. page 6-31 Centering Centering: Centers the original image on the paper page 6-37 when copying onto paper different from the original size.

  • Page 252: Store File

    Using Various Functions > Functions Available on the Machine Custom Box (Store File, Printing, Send) To configure the settings for functions, select the tab and press the function key. Free Space 200.0MB Storing Image Original Mixed Size 2-sided/Book Original Size Originals Original Orientation...
  • Page 253 Using Various Functions > Functions Available on the Machine Print Reference Function key Description page Paper Selection Select the cassette or multi-purpose tray that contains page 6-13 the required paper size. Collate/Offset Offsets the output by page or set. page 6-17 Staple/Punch Staples or punches printed documents.
  • Page 254 Using Various Functions > Functions Available on the Machine Reference Function key Description page Density Adjust density using 7 or 13 levels. page 6-21 Original Image Select original image type for best results. page 6-22 Color/ Color Selection Select the color mode setting. page 6-23 Image Quality Sharpness...
  • Page 255 Using Various Functions > Functions Available on the Machine Reference Function key Description page Density Adjust density using 7 or 13 levels. page 6-21 Original Image Select original image type for best results. page 6-22 Resolution Select fineness of scanning resolution. page 6-67 Color/ Image Quality...

  • Page 256: Removable Memory (Store File, Printing Documents)

    Using Various Functions > Functions Available on the Machine Removable Memory (Store File, Printing Documents) To configure the settings for functions, select the tab and press the function key. Free Space 200.0MB Storing Image Original Mixed Size 2-sided/Book Original Size Originals Original Orientation...

  • Page 257: Removable Memory (Store File, Printing Documents)

    Using Various Functions > Functions Available on the Machine Printing Documents Reference Function key Description page Paper Selection Select the cassette or multi-purpose tray that contains page 6-13 the required paper size. Collate/Offset Offsets the output by page or set. page 6-17 Staple/Punch Staples or punches printed documents.

  • Page 258: Functions

    Using Various Functions > Functions Functions Original Size Org./Paper/ Org./Sending Functions Functions Custom Copy Send Memory Finishing Data Format Specify the original size to be scanned. Press [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] to select the original size. Item Value Description...

  • Page 259: Paper Selection

    Using Various Functions > Functions Paper Selection Org./Paper/ Functions Functions Custom Copy Memory Finishing Select the cassette or multi-purpose tray that contains the required paper size. Select from [1] (Cassette 1) to [4] (Cassette 4) to use the paper contained in that cassette. If [Auto] is selected, the paper matching the size of the original is selected automatically.

  • Page 260: Mixed Size Originals

    Using Various Functions > Functions Mixed Size Originals Org./Paper/ Org./Sending Functions Functions Custom Copy Send Memory Finishing Data Format Scans all sheets in the document processor, even if they are of different sizes. Copying Metric Models Item Value Description Mixed Size Original Width Same Width, Different Width Select options for the width of set original.

  • Page 261: Selecting How To Copy Originals

    Using Various Functions > Functions Example: B4 and B5 Different Width (Available for metric models only) The supported combinations of originals are as follows. NOTE • If you are using the document processor (DP-773), originals of different width cannot be loaded together. •...

  • Page 262: Original Orientation

    Using Various Functions > Functions Original Orientation Org./Paper/ Org./Sending Functions Functions Custom Copy Send Memory Finishing Data Format Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. •...

  • Page 263: Collate/Offset

    Using Various Functions > Functions Collate/Offset Org./Paper/ Functions Functions Custom Copy Memory Finishing Offsets the output by page or set. Item Image Description Collate Scans multiple originals and delivers complete sets of copies as required according to page number. Offset Without 1,000-Sheet Finisher (Option) When offsetting is used, printed copies are produced after rotating each set (or page*) by 90 degrees.

  • Page 264: Staple/Punch

    Using Various Functions > Functions Staple/Punch Org./Paper/ Functions Functions Custom Copy Memory Finishing Staple Staples the finished documents. The staple position can be selected. Item Value Description Staple Top Left Select the staple position. For details on original orientation and staple position, refer to Original Orientation and Staple Top Right Position on page...
  • Page 265 Using Various Functions > Functions Mixed Size Stapling Even with mixed paper sizes, if the sizes have the same width or same length as shown in the combinations below, the output can be stapled. Up to 30 sheets can be stapled. •...
  • Page 266 Using Various Functions > Functions Original Orientation and Punch Hole Position Image Original orientation Original Print results Glass platen Document processor NOTE The inch model provides two-hole and three-hole punching. The metric model provides two-hole and four-hole punching. 6-20...

  • Page 267: Paper Output

    Using Various Functions > Functions Paper Output Org./Paper/ Functions Functions Custom Copy Memory Finishing Specify the output tray. Item Description Inner Tray Inner tray of the machine (where copies are stored) (Can be selected when the optional 1,000-Sheet Finisher is not installed.) Finisher Tray Tray of the optional 1,000-Sheet Finisher Job Separator...

  • Page 268: Original Image

    Using Various Functions > Functions Original Image Color/ Color/ Functions Color/ Functions Color/ Custom Copy Send Memory Image Quality Image Quality Image Quality Image Quality Select original image type for best results. Copying/Printing Item Value Description *1 *2 Text+Photo Printer Output Best for mixed text and photo documents printed on this machine originally.

  • Page 269: Ecoprint

    Using Various Functions > Functions EcoPrint Color/ Functions Functions Custom Copy Memory Image Quality EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not required. Adjustment can be made in 5 levels. Item Value Description...
  • Page 270 Using Various Functions > Functions Printing Item Description Auto Color (Color/Gray)* The color of the stored document is automatically detected. A color document is printed in full color, and a black & white document is printed in grayscale. Auto Color (Color/B & W)* The color of the stored document is automatically detected.

  • Page 271: Color Balance

    Using Various Functions > Functions Color Balance Color/ Functions Custom Copy Image Quality Adjust the strength of cyan, magenta, yellow, and black. Adjustment can be made in 11 levels. Example: Less Magenta Original More Magenta Item Value Description Cyan -5 to 5 Press [ ] or [ ] on each side of the color (Cyan, Magenta, Yellow, Black) to adjust each color.

  • Page 272: Hue Adjustment

    Using Various Functions > Functions Hue Adjustment Color/ Functions Custom Copy Image Quality Adjust the color (hue) of images. Make adjustments such as adjusting red to a strong yellow-red or yellow to a strong green-yellow to make more creative copies. Original When adjusting yellow to When adjusting yellowish-red...

  • Page 273: One-Touch Image Adjust

    Using Various Functions > Functions One-touch Image Adjust Color/ Functions Custom Copy Image Quality Adjust images as desired to more [Vivid] or more [Muted] images. NOTE This feature can be used with full color and auto color. The following settings can be set. After selecting [Portrait Photo], [Landscape Photo (Blue)] or [Landscape Photo (Green)], press [Color Shade], select from the 3 colors, and press [OK].
  • Page 274 Using Various Functions > Functions Item Before After Description [Vivid] Increases saturation for a more vivid effect. [Muted] Reduces saturation for a calmer effect. [Sharp] Increases contrast for a more pronounced image. [Smooth] Reduces contrast for a softer image. [Light] Makes overall color lighter and less vivid for a bright and light feel.

  • Page 275: Sharpness

    Using Various Functions > Functions Sharpness Color/ Color/ Functions Color/ Functions Custom Copy Send Memory Image Quality Image Quality Image Quality Adjusts the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward "Sharpen".

  • Page 276: Saturation

    Using Various Functions > Functions Saturation Color/ Functions Custom Copy Image Quality The color saturation of the image can be adjusted in 7 levels. Press [-3] to [+3] (Grayish - Vivid) to adjust the saturation. Grayish Original Vivid Results in paler color. Results in more vivid color.

  • Page 277: Zoom

    Using Various Functions > Functions Zoom Layout/Edit Advanced Functions Functions Custom Copy Send Memory Setup Adjust the zoom to reduce or enlarge the image. Copying The following zoom options are available. Auto A3: 141% A5: 70% Adjusts the image to match the paper size. Standard Zoom Reduces or enlarges at preset magnifications.

  • Page 278: Zoom Entry

    Using Various Functions > Functions Zoom Entry Manually reduces or enlarges the original image in 1% increments between 25% and 400%. XY Zoom Select vertical and horizontal magnifications individually. Magnifications can be set in 1% increments between 25% and 400%. 6-32...
  • Page 279 Using Various Functions > Functions Item Value Description Standard Zoom Metric Select a preset ratio. [# Keys] 25 to 400% (in 1% increments) Press [Auto] to use Auto Zoom. 100%, Auto, 400% Max., Press [+] or [-] to change the displayed 200% A5>>A3, magnification as desired.
  • Page 280 Using Various Functions > Functions Printing/Sending/Storing Item Description 100% Reproduces the original size. Auto Reduces or enlarges original to printing/sending/storing size. NOTE • To reduce or enlarge the image, select the paper size, sending size, or storing size. Paper Selection (page 6-13) Sending Size (page 6-63) Storing Size (page 6-70) •...

  • Page 281: Combine

    Using Various Functions > Functions Combine Layout/Edit Functions Custom Copy Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages. The following types of the boundary lines are available. None Solid Line Dotted Line...

  • Page 282: Layout Image

    Using Various Functions > Functions Layout image Item Image 2 in 1 L to R/T to B R to L/B to T 4 in 1 Right then Down Left then Down Down then Right Down then Left NOTE The paper sizes supported in Combine mode are A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 x 340 mm, Ledger, Letter-R, Letter, Legal, Statement-R, Oficio II, 8K, 16K-R and 16K.

  • Page 283: Margin/Centering, Margin, Centering

    Using Various Functions > Functions Margin/Centering, Margin, Centering Layout/Edit Advanced Functions Functions Custom Copy Send Memory Setup Copying/Printing Add margins (white space). In addition, you can set the margin width and the back page margin. Centering: Centers the original image on the paper when copying onto paper different from the original size. NOTE The default setting for margin width can be changed.

  • Page 284: Border Erase

    Using Various Functions > Functions Sending/Storing When you have sent/stored the original after specifying the original size and sending size, depending on these sizes, a margin is created at the bottom, left, or right side of paper. By using the Centering function, the image is placed with a margin equally created for all edges.
  • Page 285 Using Various Functions > Functions Item Value Description Border Erase Border Metric: 0 mm to 50 mm Set the border erase width.* Sheet (in 1 mm increments) Set the value by pressing [+] or [-]. Press [# Keys] to use the numeric keys for Inch: 0.00 to 2.00"...

  • Page 286: Booklet

    Using Various Functions > Functions Booklet Layout/Edit Functions Custom Copy The Booklet option allows you to copy sheet originals and produce booklets such as small brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center. You can print the cover page onto colored paper or thick paper.
  • Page 287 Using Various Functions > Functions Item Value Description 1-sided>> Finishing Binding Left, Select the binding orientation of copies. Booklet Binding Right, Binding Top Cover Cover: Not Print, Front Only, Select whether to add the cover. Select the Back Only, Duplex printing method for the cover to be inserted.

  • Page 288: Duplex

    Using Various Functions > Functions Duplex Layout/Edit Functions Functions Custom Copy Memory Produces two-sided copies. You can also create single-sided copies from two-sided originals or originals with facing pages such as books. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals.
  • Page 289 Using Various Functions > Functions Book to One-sided Produces a 1-sided copy of a 2-sided or open book original. The following binding options are available. Binding Left: Originals with facing pages are copied from left to right. Binding Right: Originals with facing pages are copied from right to left. Original Copy NOTE...
  • Page 290 Using Various Functions > Functions Copying Prints 1-sided or open book originals to 2-sided, or 2-sided or open book originals to 1-sided. Select the binding orientation for original and finished documents. Item Value Description ― 1-sided>>1-sided Disables the function. 1-sided>>2-sided Finishing Binding Left/Right, Binding Top Select the binding orientation of copies.

  • Page 291: Cover

    Using Various Functions > Functions Cover Layout/Edit Functions Custom Copy Adds a cover to the finished copies. You can print the first page and/or the last page onto colored paper or thick paper fed from the different paper source than the regular one. The following two options are available. Paper for the cover is supplied from the multi purpose tray.

  • Page 292: Form Overlay

    Using Various Functions > Functions Form Overlay Layout/Edit Functions Custom Copy Prints the original document overlaid with a form or image. Once you scan and register the form, the form is overlaid onto the original. You can also use a form that is already registered in the Job Box. Place the original for the form on top of the other originals.

  • Page 293: Page #

    Using Various Functions > Functions Page # Layout/Edit Functions Custom Copy Adds page numbers to the finished documents. The available formats for numbering are [-1-], [P.1] and [1/n]. The format [1/n] prints the total number of pages in the place of "n". Original [-1-] [P.1]...
  • Page 294 Using Various Functions > Functions Item Value Description -1-, P.1, 1/n Position Top Left, Top Middle, Select the print position of page number. Top Right, Bottom Left, Press [Detail] to set the page number position using numeric Bottom Middle, values, and to set the page number position ([Same as Front Bottom Right, Detail Page], [Mirror Front Page]) when a page number is placed on the back side of the paper in duplex printing.

  • Page 295: Memo Page

    Using Various Functions > Functions Memo Page Layout/Edit Copy Delivers copies with a space for adding notes. You can also print two originals onto the same sheet with a space or add lines to indicate page boundaries. Press [Layout A] or [Layout B] and select the page layout from "Layout". NOTE The paper sizes supported in Memo mode are A3, B4, A4, A4-R, B5, B5-R, A5-R, Ledger, Legal, Oficio II, 216 x 340 mm, Letter, Letter-R, Statement-R, Folio, 8K, 16K and 16K-R.

  • Page 296: Poster

    Using Various Functions > Functions Poster Layout/Edit Copy To use this device to make copies larger than the maximum paper size, use Poster mode to separate and copy an enlarged image onto multiple pages. The completed copies have overlapping areas. A single large page can be created by pasting those areas together. Original Copy Choose one of the following 3 enlargement settings:...

  • Page 297: Image Repeat

    Using Various Functions > Functions Image Repeat Layout/Edit Copy Tiles the 1 copied sheet with an original image. You can also specify the area of the original to repeat. Item Value Description Zoom Priority 25 to 400% (in 1% increments) Set the default screen.

  • Page 298: Text Stamp

    Using Various Functions > Functions Text Stamp Layout/Edit Advanced Functions Functions Custom Copy Send Memory Setup You can add a text stamp on the documents. NOTE This cannot be set when Text Stamp is set in the system settings. For details, refer to Printing Jobs on page 8-21.
  • Page 299 Using Various Functions > Functions Sending/Storing Item Value Description Stamp Keyboard, Template 1 to 8 Press [Keyboard] and enter the text string to be printed, or select a text stamp from the displayed templates. NOTE Templates that have been set will appear. For details on registering templates, refer to Text (Text Stamp) on page...

  • Page 300: Bates Stamp

    Using Various Functions > Functions Bates Stamp Layout/Edit Advanced Functions Functions Custom Copy Send Memory Setup You can add a bates stamp on the documents. NOTE This cannot be set when Text Stamp is set in the system settings. For details, refer to Printing Jobs on page 8-21.
  • Page 301 Using Various Functions > Functions Sending/Storing Item Value Description Stamp Date, User Name, Serial Number, Set the stamp to be printed. Numbering, Text 1, Text 2 When [Text 1] or [Text 2] is selected, press [Change] below and enter the text string. If you selected [Date], press [Date Format] and select [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD] to set the date format.

  • Page 302: Continuous Scan

    Using Various Functions > Functions Continuous Scan Advanced Advanced Functions Functions Custom Copy Send Memory Setup Setup Scans a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you press [Finish Scan]. Select [On] to use continuous scanning.

  • Page 303: Auto Image Rotation

    Using Various Functions > Functions Auto Image Rotation Advanced Copy Setup Automatically rotates the image 90 degrees when the sizes of the original and the loaded paper matches but the orientations are different. (Value: [Off] / [On]) NOTE • You can select whether to rotate the image automatically in the default settings. For details, refer to Auto Image Rotation (Copy) on page 8-18.

  • Page 304: Job Finish Notice

    Using Various Functions > Functions Job Finish Notice Advanced Advanced Functions Functions Custom Copy Send Memory Setup Setup Sends E-mail notice when a job is complete. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.

  • Page 305: Priority Override

    Using Various Functions > Functions Priority Override Advanced Functions Functions Custom Copy Memory Setup Suspends the current job and gives a new job top priority. The suspended job resumes after the other job is finished. (Value: [Off] / [On]) NOTE This function is not available if current job was an override.

  • Page 306: Ohp Backing Sheet

    Using Various Functions > Functions OHP Backing Sheet When two or three OHP transparencies are stacked on top of each other, static electricity may make them difficult to handle. When using OHP Backing Sheet, a paper sheet is automatically inserted between each transparency, making them easier to handle.

  • Page 307: Dp Read Action

    Using Various Functions > Functions DP Read Action Advanced Copy Setup When the document processor is used, select the scanning operation for the document processor. Item Description Speed Priority Gives priority to scanning speed. Quality Priority Gives priority to image quality at a slightly slower scan speed. NOTE •...

  • Page 308: 2-Sided/Book Original, Book Original

    Using Various Functions > Functions 2-sided/Book Original, Book Original Org./Sending Functions Functions Custom Send Memory Data Format Select the type and orientation of the binding based on the original. Item Value Description 1-sided ― "2-sided/Book Original" is not set. 2-sided* Binding Binding Left/Right, Select the binding orientation of originals.

  • Page 309: Sending Size

    Using Various Functions > Functions Sending Size Org./Sending Functions Custom Send Data Format Select size of image to be sent. Press [Standard Sizes 1], [Standard Sizes 2], or [Others] to select the sending size. Item Value Description Standard Sizes 1 Metric models: Same as Original Size, A3, A4, A5, A6, Select from Same as Original Size or B4, B5, B6, Folio, 216 ×...

  • Page 310: File Format

    Using Various Functions > Functions File Format Org./Sending Functions Functions Custom Send Memory Data Format Specify the image file format. Image quality level can also be adjusted. Select the file format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF]. When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality.
  • Page 311 Using Various Functions > Functions OCR Text Recognition (Option) When [PDF] or [High Comp. PDF] is selected for the file format, you can create Searchable PDF file by running OCR on the scanned document. Press [OCR Text Recognition], and then [On], select the language of the document, and press [OK]. Item Description Do not create Searchable PDF file.

  • Page 312: Pdf Encryption Functions

    Using Various Functions > Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. Select [PDF] or [HighComp.PDF] in [File Format], and press [Encryption]. Items that can be set vary depending on the setting selected in "Compatibility".

  • Page 313: File Separation

    Using Various Functions > Functions File Separation Org./Sending Functions Functions Custom Send Memory Data Format Creates several files by dividing scanned original data page by page, and sends the files. (Value: [Off] / [Each Page]) Press [Each Page] to set File Separation. NOTE A three-digit serial number such as "abc_001.pdf, abc_002.pdf..."...

  • Page 314: Send And Print

    Using Various Functions > Functions Send and Print Advanced Send Setup Prints a copy of the document being sent. (Value: [Off] / [On]) Send Send and Print Send and Store Advanced Send Setup Stores a copy of the document being sent in a Custom Box. (Value: [Off] / [On]) NOTE When [On] is selected, select the Custom Box in which the copy is to be stored.

  • Page 315: Ftp Encrypted Tx

    You can only change the settings by logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 Click [Security Settings], and then [Network Security] in the Embedded Web Server RX.

  • Page 316: Storing Size

    Using Various Functions > Functions Storing Size Functions Functions Custom Memory Select size of image to be stored. Press [Standard Sizes 1], [Standard Sizes 2], or [Others] to select the storing size. Item Value Description Standard Sizes 1 Metric models: Same as Original Size, A3, A4, A5, A6, Select from Same as Original Size or B4, B5, B6, Folio, 216 ×...

  • Page 317: Jpeg/Tiff Print

    Using Various Functions > Functions JPEG/TIFF Print Functions Memory Select the image size when printing JPEG or TIFF files. Select [Fit to Paper Size], [Image Resolution] or [Fit to Print Resolution]. Item Description Fit to Paper Size Fits the image size to the selected paper size. Image Resolution Prints at resolution of the actual image.
  • Page 318 Using Various Functions > Functions 6-72...

  • Page 319: Status/Job Cancel

    Status/Job Cancel This chapter explains the following topics: Checking Job Status ............................7-2 Details of the Status Screens ........................7-4 Checking Detailed Information of Jobs ....................7-9 Checking Job History ............................7-11 Checking the Detailed Information of Histories ..................7-13 Sending the Log History ........................

  • Page 320: Checking Job Status

    Status/Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.

  • Page 321: Displaying Status Screens

    Status/Job Cancel > Checking Job Status Displaying Status Screens Display the screen. Press the [Status/Job Cancel] key. Press the tab of the job you want to check. To check the scheduled transmission job, press [Sending Jobs] and then [Scheduled Job]. Status Scheduled Job Status...

  • Page 322: Details Of The Status Screens

    Status/Job Cancel > Checking Job Status Details of the Status Screens NOTE You can show the job statuses of all users, or only the statuses of your own jobs. For details, refer to Display Status/ Log on page 8-24. This setting can also be changed from Embedded Web Server RX. For details, refer to the Embedded Web Server RX User Guide.
  • Page 323 Status/Job Cancel > Checking Job Status Item Description [Pause All Print Pauses all the printing jobs. By pressing this key again, the printing Jobs] jobs will be resumed. [Cancel] Select the job you want to cancel from the list, and press this key. [Priority Override] Select the job to be overridden, and press this key.

  • Page 324: Send Job Status Screen

    Status/Job Cancel > Checking Job Status Send Job Status screen Status Status Scheduled Job Job Type Job No. Accepted Time Type Job Name User Name Status 14:47 abc@def.com InProcess Cancel Priority Detail Override Device/ Paper/ Printing Jobs Sending Jobs Storing Jobs Close Communicate Supplies...

  • Page 325: Store Job Status Screen

    Status/Job Cancel > Checking Job Status Store Job Status screen Status Status Job Type Job No. Accepted Time Type Job Name User Name Status 14:47 doc20070225144758 InProcess Cancel Detail Device/ Paper/ Printing Jobs Sending Jobs Storing Jobs Close Communicate Supplies Item Description Job No.

  • Page 326: Scheduled Job Status Screen

    Status/Job Cancel > Checking Job Status Scheduled Job Status Screen Status Status Scheduled Job Job No. Accepted Time Type Destination User Name Start Time 0007 9:30 A OFFICE 12:00 Detail Cancel Start Now Device/ Close Communicate Item Description Job No. Acceptance No.

  • Page 327: Checking Detailed Information Of Jobs

    Status/Job Cancel > Checking Job Status Checking Detailed Information of Jobs Check the detailed information of each job. NOTE This is displayed when user login administration is enabled and the user has logged in as administrator. Display the screen. Referring to Details of the Status Screens on page 7-4, display the screen.
  • Page 328 Status/Job Cancel > Checking Job Status Detail Job No.: 000081 Job Type Type Destination Status Sending doc20070404131415 User01 Waiting Close "Status/Destination" is displayed when address is selected. Press [Detail] to display the list. Press ] or [ ], select a destination and press [Detail]. Information on the selected job is displayed for checking.

  • Page 329: Checking Job History

    Status/Job Cancel > Checking Job History Checking Job History Check the history of completed jobs. NOTE Job history is also available by Embedded Web Server RX or NETWORK PRINT MONITOR from the computer. You can show the job log of all users, or only your own job log. For details, refer to Display Status/Log on page 8-24.

  • Page 330: Displaying Job History Screen

    If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 7-12...

  • Page 331: Checking The Detailed Information Of Histories

    Status/Job Cancel > Checking Job History Checking the Detailed Information of Histories Check the detailed information of each history. Display the screen. Referring to Displaying Job History Screen on page 7-12, display the screen. Check the information. Select the job to check details from the list, and press [Detail]. Detailed information of the selected job is displayed.

  • Page 332: Job Operation

    Status/Job Cancel > Job operation Job operation Pause and Resumption of Jobs Pause/resume all printing jobs in printing/waiting. Display the screen. Press the [Status/Job Cancel] key. Press [Pause All Print Jobs] on the printing jobs status screen. Printing is paused. Status Status Job Type...

  • Page 333: Priority Override For Waiting Jobs

    Status/Job Cancel > Job operation Priority Override for Waiting Jobs Priority Override function suspends the current job and prints the job in waiting first. Display the screen. Press the [Status/Job Cancel] key. Press [Printing Jobs]. Select the job to be given priority, and press [Priority Override]. Status Status Job Type...

  • Page 334: Reordering Print Jobs

    Status/Job Cancel > Job operation Reordering Print Jobs This function allows you to select a queued print job and raise its output priority. Display the screen. Press the [Status/Job Cancel] key. Press [Printing Jobs]. Select the job to be assigned a higher priority and press [Move Up].

  • Page 335: Device/Communication

    Status/Job Cancel > Device/Communication Device/Communication Configure the devices/lines installed or connected to this machine or check their status. Display the screen. Press the [Status/Job Cancel] key. Press [Device/Communicate]. Status Scanner Hard Disk Ready. Overwriting... Printer Ready. Removable Memory 2GB/16GB Format Remove FAX Port 2 FAX Port 1...

  • Page 336: Checking The Remaining Amount Of Toner And Paper (Paper/Supplies)

    Status/Job Cancel > Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Check the remaining amount of toner, paper, and staples on the touch panel. Display the screen. Press the [Status/Job Cancel] key.

  • Page 337: System Menu

    System Menu This chapter explains the following topics: Default Setting on the Machine (System Menu) ....................8-2 Operation Method ............................ 8-2 System Menu Settings ..........................8-4 Cassette/MP Tray Settings ........................8-7 Common Settings ............................ 8-9 Home ..............................8-27 Copy ..............................8-27 Send ..............................

  • Page 338: Default Setting On The Machine (System Menu)

    System Menu > Default Setting on the Machine (System Menu) Default Setting on the Machine (System Menu) Configure settings related to overall machine operation. Operation Method System Menu is operated as follows: Display the screen. Press the [System Menu] key. Select a function.
  • Page 339 The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 If function default settings have been changed, the [Reset] key can be pressed in each function screen to immediately change the settings.

  • Page 340: System Menu Settings

    System Menu > Default Setting on the Machine (System Menu) System Menu Settings This section explains the functions that can be configured in System Menu. To configure the settings, select the item in System Menu and press the setting item. For details on each function, see the table below. Reference Item Description...
  • Page 341 System Menu > Default Setting on the Machine (System Menu) Reference Item Description Page Configure settings for fax functions. For details, refer to the FAX ― Operation Guide. Printer When printing from computers, settings are generally made on the page 8-34 application software screen.
  • Page 342 System Menu > Default Setting on the Machine (System Menu) Reference Item Description Page Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. page 8-56 Internet Configure Internet settings for applications. page 8-58 Application Configure settings for the optional applications installed on this machine. page 8-58...

  • Page 343: Cassette/Mp Tray Settings

    System Menu > Default Setting on the Machine (System Menu) Cassette/MP Tray Settings Select paper size and media type for Cassettes and multi purpose tray. Cassette1 (to 4) Cassette/MP Tray Settings Cassette1 (to 4) If a fixed size of paper will be used, set the paper size. Selection Item Selectable Size/Type Paper Size...

  • Page 344: Mp Tray Setting

    System Menu > Default Setting on the Machine (System Menu) MP Tray Setting Cassette/MP Tray Settings MP Tray Setting To fix the type of paper to be used in the multi purpose tray, specify the paper size. Item Description Paper Size Auto Paper size is automatically detected and selected.

  • Page 345: Common Settings

    System Menu > Default Setting on the Machine (System Menu) Common Settings Configure overall machine operation. Language Common Settings Language Item Description Language Select the language displayed on the touch panel. Default Screen Common Settings Default Screen Item Description Default screen Select the screen appearing right after start-up (default screen).

  • Page 346: Keyboard Layout

    System Menu > Default Setting on the Machine (System Menu) Keyboard Layout Common Settings Keyboard Layout Item Description Keyboard Layout Set the layout of the keyboard. Value: QWERTY, QWERTZ, AZERTY Original/Paper Settings Common Settings Original/Paper Settings Item Description Custom Original Size Set up frequently-used custom original size.
  • Page 347 System Menu > Default Setting on the Machine (System Menu) Item Description Custom Paper Size Set up a maximum of four frequently-used custom paper sizes. To register a custom paper size, press [On] and enter the desired size. The custom size option is displayed on the screen to select paper set in the multi purpose tray.
  • Page 348 System Menu > Default Setting on the Machine (System Menu) Item Description Media for Auto (Color) Select a default media type for auto paper selection when [Auto] is selected of Paper Selection. If [Plain] is selected, the paper source with plain paper loaded in the specific size is selected. Media for Auto (B&W) Select [All Media Types] for the paper source with any kind of paper loaded in the specific size.
  • Page 349 System Menu > Default Setting on the Machine (System Menu) Media Type Setting The following settings can be selected. Y (default): Default setting, Y: Available, N: Not available Paper Extra Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Weight Heavy...

  • Page 350: Error Handling

    System Menu > Default Setting on the Machine (System Menu) For Custom 1-8, settings for duplex printing and media type name can be changed. Item Description Duplex Print Prohibit Duplex printing not allowed. Permit Duplex printing allowed. Name Change names for Custom 1-8. Names should be not more than 16 characters. Selecting media type at multi purpose tray, the name after change will be displayed.
  • Page 351 System Menu > Default Setting on the Machine (System Menu) Item Description Punch Waste Full Error Set what to do when the punch waste box becomes full during printing. Value Ignore: Printing continues without punching. Display Error: Message to cancel printing is displayed. NOTE Requires the optional 1,000-Sheet Finisher and Hole Punch Unit.

  • Page 352: Orientation Confirmation

    System Menu > Default Setting on the Machine (System Menu) Paper Output Common Settings Paper Output Item Description Paper Output Select the output tray respectively for copy jobs, print jobs from Document Box, computers, and FAX RX data. Value: Inner Tray: Outputs to the Inner Tray of the machine. Can be selected when the optional 1,000-Sheet Finisher is not installed.

  • Page 353: Function Defaults

    System Menu > Default Setting on the Machine (System Menu) Function Defaults Common Settings Function Defaults Item Description Original Orientation Set the original orientation defaults. Value: Top Edge on Top, Top Edge on Left Original Image (Copy) Set the default original document type for copying. Value: Text+Photo (Printer), Text+Photo (Magazine), Photo (Printer), Photo (Magazine), Photo (Photo Paper), Text, Text (Fine Line), Graphic/Map (Printer), Graphic/Map (Magazine)
  • Page 354 System Menu > Default Setting on the Machine (System Menu) Item Description Margin Default Set the default margin. Value Metric Left/Right: -18 to 18 mm (in 1 mm increments) Top/Bottom: -18 to 18 mm (in 1 mm increments) Inch Left/Right: -0.75 to 0.75"...
  • Page 355 System Menu > Default Setting on the Machine (System Menu) Item Description E-mail Subject/Body Set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail. Three body messages can be registered, and the initial template can be used to choose which body message is used.

  • Page 356: System Stamp

    System Menu > Default Setting on the Machine (System Menu) Item Description Repeat Copy Select the Repeat Copy default. Value: Off, On NOTE This function will not be displayed when the optional Data Security Kit is installed. This function will not be displayed when Repeat Copy Job Retention is set to 0. Skip Blank Page Select the default Skip Blank Page settings.
  • Page 357 System Menu > Default Setting on the Machine (System Menu) Item Description Printing Jobs Configure settings for stamps when a document is printed. After configuring the setting, return to the Copying Functions or Custom Box (Printing a Document) screen from System Menu, and press the [Reset] key. Text Stamp Select whether to print a text stamp on all printing jobs.
  • Page 358 System Menu > Default Setting on the Machine (System Menu) Item Description Sending Jobs Configure stamp settings for sending documents. After configuring the setting, return to the Sending Functions or Custom Box (Sending Documents) screen from System Menu, and press the [Reset] key. Text Stamp Select whether to print a text stamp on all sending jobs.
  • Page 359 System Menu > Default Setting on the Machine (System Menu) Item Description Storing Jobs Configure stamp settings for storing documents in removable memory. After configuring the setting, return to the Custom Box (Storing Documents) screen from System Menu, and press the [Reset] key. Text Stamp Select whether to print a text stamp on all storing jobs.

  • Page 360: Offset Documents By Job

    System Menu > Default Setting on the Machine (System Menu) Offset Documents by Job Common Settings Offset Documents by Job Item Description Offset Documents by Job Select whether to offset documents by Job. Value: Off, On NOTE This function is displayed when an optional 1,000-Sheet Finisher is installed. Low Toner Alert Level Common Settings Low Toner Alert Level...

  • Page 361: Customize Status Display

    System Menu > Default Setting on the Machine (System Menu) Customize Status Display Common Settings Customize Status Display Item Description Customize Status Display Set the items that appear in the status screens for printing jobs, sending jobs, and storing jobs. Printing Jobs Value: Column 1...

  • Page 362: Message Board Settings

    System Menu > Default Setting on the Machine (System Menu) Message Board Settings Common Settings Message Board Settings Item Description Message Board Select whether to use the Message Board. Value: Off, On Message List Configure settings for the registered message board. Add a new message board.

  • Page 363: Home

    System Menu > Default Setting on the Machine (System Menu) Home Home Configure settings for Home screen. Editing the Home Screen (page 3-4) Copy Copy Configure settings for copying functions. Item Description Paper Selection Set the default paper selection. Value: Auto, Default Paper Source Auto Image Rotation Action Set whether the image is rotated when the orientation of the document to be printed is different from the orientation of the paper.

  • Page 364: Send

    System Menu > Default Setting on the Machine (System Menu) Item Description Reserve Next Priority Specify whether the default screen appears when a subsequent copy job is reserved while printing is in progress. To have the default screen appear, select [On]. Value: Off, On Quick Setup Registration Select the functions to be registered for Quick Setup.
  • Page 365 System Menu > Default Setting on the Machine (System Menu) Item Description Send and Forward Select whether to forward the original to another destination when sending images. Forward Select whether to forward the original. Value: Off, On NOTE When selecting [On], select rules to forward from [E-mail], [Folder(SMB)], [Folder(FTP)], [FAX] , [i-FAX(Via server-On)] , and [i-FAX(Via server-Off)]...

  • Page 366: File Format For Send And Forward

    System Menu > Default Setting on the Machine (System Menu) File format for Send and Forward Send Send and Forward File Format Select the file format for forwarded original. The table below lists the file formats and their details. File format Adjustable range of image quality Color setting 1 Low Quality (High Comp.) to...
  • Page 367 System Menu > Default Setting on the Machine (System Menu) PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. Items that can be set vary depending on the setting selected in "Compatibility".
  • Page 368 System Menu > Default Setting on the Machine (System Menu) When [Acrobat 5.0 or later] is selected Send Send and Forward File Format PDF/High Comp. PDF Encryption Item Value Description Password to Open Document Off, On Enter the password to open the PDF file. Press [Password], enter a password (up to 256 characters) and then press [OK].

  • Page 369: Document Box/Removable Memory

    System Menu > Default Setting on the Machine (System Menu) Document Box/Removable Memory Document Box/Removable Memory Item Description Custom Box Configure settings for Custom Box. Add/Edit Box For details, refer to Using a Custom Box on page 5-53. Default Setting Auto File Deletion Time Set the time to automatically delete stored documents.

  • Page 370: Fax

    System Menu > Default Setting on the Machine (System Menu) Configure settings for FAX. For details, refer to the FAX Operation Guide. Printer Printer When printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine.
  • Page 371 System Menu > Default Setting on the Machine (System Menu) Item Description Override A4/Letter Select whether to treat A4 size and Letter, which are similar in size, as the same size when printing. Value Off: A4 and Letter are not regarded as the same in size. On: A4 and Letter are regarded as the same in size.

  • Page 372: Report

    System Menu > Default Setting on the Machine (System Menu) Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Print Report Report Print Report Item Description Status Page Prints the status page, allowing you to check the information including current settings, available memory space, and optional equipment installed.

  • Page 373: Result Report Settings

    System Menu > Default Setting on the Machine (System Menu) Item Description Service Status Prints the service status. More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose. Optional Network Status Prints the optional network status, allowing you to check the information including optional network interface firmware version, network address and protocol.

  • Page 374: Sending Log History

    System Menu > Default Setting on the Machine (System Menu) Sending Log History Report Sending Log History Item Description Auto Sending This function automatically sends the log history to the specified destinations whenever a set number of jobs has been logged. Value: Off, On NOTE If [On] is selected, specify the number of job histories.

  • Page 375: Login History Settings

    If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 8-39...

  • Page 376: Device Log History Settings

    If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 8-40...

  • Page 377: Secure Comm. Error Log

    If the user authentication screen appears, enter your login user name and login password and press [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 8-41...

  • Page 378: System/Network

    System Menu > Default Setting on the Machine (System Menu) System/Network Configure machine system settings. Network System/Network Network Configure network settings. Host Name Item Description Host Name Check the host name of the machine. Host name can be changed from Embedded Web Server Changing Device Information (page 2-42) TCP/IP Setting Item...
  • Page 379 System Menu > Default Setting on the Machine (System Menu) Item Description IPv6 Set up TCP/IP (IPv6) to connect to the network. This setting is available when [TCP/IP] is [On]. IPv6 Select whether to use IPv6. Value: Off, On NOTE Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network.

  • Page 380: Protocol Settings

    System Menu > Default Setting on the Machine (System Menu) Protocol Settings Item Description SMTP (E-mail TX) Select whether to send E-mail using SMTP. Value: Off, On POP3 (E-mail RX) Select whether to receive E-mail using POP3. Value: Off, On FTP Client (Transmission) Select whether to send documents using FTP.

  • Page 381: Lan Interface

    System Menu > Default Setting on the Machine (System Menu) Item Description HTTP Select whether to communicate using HTTP. Value: Off, On *1, *2 HTTPS Select whether to communicate using HTTPS. Value: Off, On LDAP Select whether to use LDAP. Value: Off, On SNMPv1/v2c Select whether to communicate using SNMP.

  • Page 382: Optional Network

    System Menu > Default Setting on the Machine (System Menu) Proxy Item Description Proxy Set the proxy for connection to the Internet from an application. Value: Off, On Use the Same Proxy Set whether the same proxy server is used for all protocols. To use the same proxy server, Server for All Protocols select the [Use the Same Proxy Server for All Protocols] checkbox.
  • Page 383 System Menu > Default Setting on the Machine (System Menu) Wireless Network NOTE This function is displayed when the optional Wireless Interface Kit is installed. Item Description Connection Status When the optional Wireless Interface Kit is installed, you can check the wireless LAN status. Quick Setup Wizard If the machine will connect to an access point that supports the automatic wireless network setup, connection settings can be configured by Quick Setup.

  • Page 384: Security Level

    System Menu > Default Setting on the Machine (System Menu) Network Interface (Send) System/Network Network Interface (Send) NOTE This function is displayed when the optional Network Interface Kit is installed. Item Description Network Interface (Send) Specify the network interface card to be used for send function and connecting to external address book.

  • Page 385: Interface Block Setting

    System Menu > Default Setting on the Machine (System Menu) Interface Block Setting System/Network Interface Block Setting This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces. Item Description USB Host This locks and protects the USB port (A1) or USB port (A2) (USB host).

  • Page 386: Document Guard

    System Menu > Default Setting on the Machine (System Menu) Information erased Category Data erased Devices/jobs • Job settings configured by users • Network settings • Image data saved in Document Box, etc. • Data registered in One Touch keys •...

  • Page 387: Optional Function

    System Menu > Default Setting on the Machine (System Menu) Limitations Operation after guard pattern is detected Item Description All functions A message indicating that a confidential document was detected is displayed. Scanning of the remaining document pages stops. Copying function Printed blank from the point where the guard pattern is detected.

  • Page 388: Edit Destination

    System Menu > Default Setting on the Machine (System Menu) Edit Destination Address Book Edit Destination Address Book Configure settings for address book. Adding a Destination (Address Book) (page 3-40) One Touch Key Edit Destination One Touch Key Configure settings for One Touch Key. Adding a Destination on One Touch Key (One Touch Key) (page 3-48) Print list Edit Destination...

  • Page 389: User Property

    System Menu > Default Setting on the Machine (System Menu) User Property User Property Allows you to view information about logged in users and edit some of that information. User Login (page 9-4) Date/Timer/Energy Saver Date/Timer/Energy Saver Configure settings related to the date and time. Item Description Date/Time...
  • Page 390 System Menu > Default Setting on the Machine (System Menu) Item Description Panel Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset. Value: 5 to 495 seconds (in 5 second increments) NOTE This function is displayed when [Device Log History] is set to [On].
  • Page 391 System Menu > Default Setting on the Machine (System Menu) Item Description Sleep Level (models except for Select the sleep level. Europe) Set the Energy Saver mode to reduce power consumption even more than normal Sleep mode. Value: Quick Recovery, Energy Saver NOTE This function will not be displayed when the optional Network Interface Kit is installed.

  • Page 392: Adjustment/Maintenance

    System Menu > Default Setting on the Machine (System Menu) Adjustment/Maintenance Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. Item Description Density Adjustment Adjust density. Copy Adjust copy density. Adjustment can be made in 7 levels. Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker) Send/Box Adjust scan density when sending or storing the data in Document Box.
  • Page 393 System Menu > Default Setting on the Machine (System Menu) Item Description Auto Color Correction This setting allows you to adjust the detection level used by the machine to determine whether the original is color or black and white in Auto Color Selection Mode. Setting a lower value will result in more originals being identified as color, while a larger value will tend to increase the number of originals being identified as black and white.

  • Page 394: Internet

    System Menu > Default Setting on the Machine (System Menu) Internet Internet Item Description Internet Browser Select whether to use the Internet browser. Value: Off, On Browser Environment This specifies Internet browser preferences such as your home page setting and how pages are displayed.

  • Page 395: User Authentication And Accounting (User Login, Job Accounting)

    User Authentication and Accounting (User Login, Job Accounting) This chapter explains the following topics: User Login ................................9-2 First User Login Administration ........................ 9-2 User Login Setting ........................... 9-2 User Login ............................... 9-4 Authentication Security ..........................9-6 Adding a User (Local User List) ....................... 9-8 Changing User Properties ........................

  • Page 396: User Login

    User Authentication and Accounting (User Login, Job Accounting) > User Login User Login User login administration specifies how the user access is administered on this machine. Enter a correct login user name and password for user authentication to login. Access are in three levels - "User", "Administrator", and "Machine Administrator". The security levels can be modified only by the "Machine Administrator".
  • Page 397 [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 Press [Next] of "User Login Setting". The user login administration setting screen appears.

  • Page 398: User Login

    User Authentication and Accounting (User Login, Job Accounting) > User Login User Login This enables user login administration. Select one of the following authentication methods: Item Descriptions Local Authentication User authentication based on user properties on the local user list stored in the machine.
  • Page 399 User Authentication and Accounting (User Login, Job Accounting) > User Login NOTE If the login user name and password are rejected, check the following settings. • Network Authentication setting of the machine • User property of the Authentication Server • Date and time setting of the machine and the Authentication Server If you cannot login because of the setting of the machine, login with any administrator registered in the local user list and correct the settings.

  • Page 400: Authentication Security

    User Authentication and Accounting (User Login, Job Accounting) > User Login Authentication Security If user authentication is enabled, configure the user authentication settings. User Account Lockout Set. Configure these settings to restrict the operation for the user being authenticated. Display the screen. Referring to User Login Setting on page 9-2, display the user login setting screen.

  • Page 401: Password Policy Settings

    User Authentication and Accounting (User Login, Job Accounting) > User Login Password Policy Settings You can prohibit the setting and use of passwords that do not comply with the password policy. Setting the Password Policy makes it more difficult to break the password. Display the screen.

  • Page 402: Adding A User (Local User List)

    User Authentication and Accounting (User Login, Job Accounting) > User Login Adding a User (Local User List) This adds a new user. You can add up to 1,000 users (including the default login user name). NOTE By default, one of each default user with machine administrator rights and administrator privileges is already stored. Each user's properties are: Machine Administrator User Name:...
  • Page 403 User Authentication and Accounting (User Login, Job Accounting) > User Login Enter the user information. User: User Name: 01 User Login User Name: Login Password: 0099 ********** Access Level: Account Name: User Account E-mail Address: ID Card Information: Empty abcd@efg.com My Panel: Local Authorization: Next...
  • Page 404 User Authentication and Accounting (User Login, Job Accounting) > User Login Item Descriptions Local Set usage authority for each user. Local Authorization must be enabled. Authorization (Refer to page 9-15.) The following restriction items are available: Print Restriction: Select whether or not use of the print function of the printer is prohibited. Print Restriction (Color): Select whether or not use of the print function (color) of the printer is prohibited.

  • Page 405: Changing User Properties

    The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 For a user with administrator rights who logs in User properties can be changed and users can be deleted. The items, which can be added, are all able to be changed.
  • Page 406 User Authentication and Accounting (User Login, Job Accounting) > User Login Changing user properties Press [Detail]. Refer to step 2 of Adding a User to change a user property. User: User Name: 01 User Login User Name: Login Password: 0099 ********** Access Level: Account Name:...
  • Page 407 User Authentication and Accounting (User Login, Job Accounting) > User Login Change the user properties. Refer to step 2 of Adding a User to change a user property. Press [Detail] of "Login User Name" or "Account Name" to check the present status. User Property User Name: 01 User...
  • Page 408 User Authentication and Accounting (User Login, Job Accounting) > User Login Item Description ID Card Information Displays the ID card information of the logged in user. NOTE This function is displayed when the optional ID Card Authentication Kit is activated. Card Authentication Kit(B) "Card Authentication Kit"...

  • Page 409: Local Authorization

    User Authentication and Accounting (User Login, Job Accounting) > User Login Local Authorization Select whether or not to use Local Authorization. NOTE When using Local Authorization, the user authentication type must be set to [Local Authentication]. For details, refer to User Login on page 9-4.

  • Page 410: Group List

    User Authentication and Accounting (User Login, Job Accounting) > User Login Group List Register the groups that are restricted the machine usage. Up to 20 groups can be individually registered. Other users and groups belong to "Others". The table below explains the group information to be registered. Item Descriptions Group ID...
  • Page 411 User Authentication and Accounting (User Login, Job Accounting) > User Login Configure the settings. Group: Group ID: Group Name: Access Level: Print Restriction: Copy Restriction: Print Restriction (Color): Copy Restriction (Color): Copy Restr. (Full Color): Cancel Save Press [Change] of "Group ID". Enter the group ID and press [OK].

  • Page 412: Guest Authorization Set

    User Authentication and Accounting (User Login, Job Accounting) > User Login Guest Authorization Set. When User Login Administration is enabled, set the functions that guest users who cannot log in to the machine are allowed to use. NOTE To use Guest Authorization Set., User Login Administration must be enabled in User Login on page 9-4 Cannot be used when the Key Counter option is used.
  • Page 413 User Authentication and Accounting (User Login, Job Accounting) > User Login Item Descriptions Authorization Rules Set usage authority for each user. The items you can restrict the access level with are as follows. Print Restriction: Select whether or not use of the print function of the printer is prohibited. Print Restriction (Color): Select whether or not use of the print function (color) of the printer is prohibited.
  • Page 414 User Authentication and Accounting (User Login, Job Accounting) > User Login Press [Change] of "Account Name". Select the account and press [OK]. NOTE Select [Name] or [ID] from the "Sort" to sort the account list. Press [Search(Name)] or [Search(ID)] to search by account name or account ID. Press [Next] of "Authorization Rules".

  • Page 415: Obtain Nw User Property

    User Authentication and Accounting (User Login, Job Accounting) > User Login Obtain NW User Property Set the required information to obtain the network user property from the LDAP server. The user name and E-mail address obtained with this setting is shown in the user information, the status confirmation screen, and the header of E-mail.
  • Page 416 User Authentication and Accounting (User Login, Job Accounting) > User Login Display the screen. Referring to User Login Setting on page 9-2, display the user login setting screen. Press [Change] of "Obtain Network User Property". Configure the settings. User Login/Job Accounting - Obtain NW User Property Get the network user information.

  • Page 417: Simple Login Settings

    User Authentication and Accounting (User Login, Job Accounting) > User Login Simple Login Settings The simple login function allows users to log in simply by selecting a user name. Users must be registered in advance to use this functionality. NOTE For user registration, refer to Adding a User (Local User List) on page 9-8.
  • Page 418 User Authentication and Accounting (User Login, Job Accounting) > User Login Press [Change] in "Display Name", enter the user name to be displayed, and press [OK]. Simple Login Key: Display Name: User: Change Password Login: Icon: Male 1 Cancel Save NOTE Refer to Entering Characters on page 11-11...
  • Page 419 User Authentication and Accounting (User Login, Job Accounting) > User Login Specifying the user from network users Simple Login Key: - User Enter login user name and password. Domain: domain 1 User Name Login 0099 User Name # Keys Login ********** Password # Keys...

  • Page 420: Id Card Settings

    User Authentication and Accounting (User Login, Job Accounting) > User Login ID Card Settings If ID card authentication is enabled, select the authentication type. NOTE This functions appears when the Card Authentication kit is activated. Card Authentication Kit(B) "Card Authentication Kit" on page 11-4 This function does not appear when the user logs in as a network authentication user.

  • Page 421: Job Accounting Setting

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Job Accounting Setting Job accounting manages the copy/print count accumulated by individual accounts by assigning an ID to each account. Job accounting helps the following activities in business organizations. •...
  • Page 422 [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 Press [Next] of "Job Accounting Setting". User Login/Job Accounting...

  • Page 423: Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Job Accounting Enable job accounting. Use the procedure below. Display the screen. Referring to Job Accounting Setting on page 9-27, display the job accounting access screen. Press [Change] of "Job Accounting". Configure the settings.

  • Page 424: Job Accounting Access

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting When the screen to enter the login user name and password appears If user login administration is enabled, the screen to enter the login user name and password appears.

  • Page 425: Job Accounting (Local)

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Job Accounting (Local) Perform job accounting, such as printing counts and reports for each account. Print Accounting Report The total pages counted of all relevant accounts can be printed as an accounting report. Reports have different formats depending on how the count of copiers and printers is administered.

  • Page 426: Accounting List

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Accounting List Adding an Account Manage accounts. Item Descriptions Account Name Enter the account name (up to 32 characters). Account ID Enter the account ID as many as eight digits (between 0 and 99999999). Restriction This prohibits printing/scanning or restricts the number of sheets to load.

  • Page 427: Managing Accounts

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Managing Accounts This changes the registered account information or deletes the account. Display the screen. Referring to Job Accounting Setting on page 9-27, display the job accounting access screen.

  • Page 428: Restricting The Use Of The Machine

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Deleting an account Press [Delete]. Press [Yes] in the deletion confirmation screen. The account is deleted. Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether "Individual"...
  • Page 429 User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Applying Restriction Restriction can be applied in the following modes: Item Descriptions No restriction is applied. Counter Limit Restricts the print counter in one-page increments up to 9,999,999 copies. Reject Usage Restriction is applied.

  • Page 430: Default Setting

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Default Setting Select the default value for usage limit, and whether or not to enable counting by paper size. Default Counter Limit When you add a new account, you can change the default restrictions on the number of sheets used. You can set any number from 1 to 9,999,999.

  • Page 431: Count By Paper Size

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Configure the settings. Press [Change] for the item you want to modify and then press [+], [-] or use the numeric keys to enter the default restriction on the number of sheets. Press [OK].

  • Page 432: Counting The Number Of Pages Printed

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Types of the counts are as follows.
  • Page 433 User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Check the number of pages. Press [Check] at the function to check the count. The results will be displayed. Confirm the count and press [Close]. User Login/Job Accounting - Total Job Accounting Printed Pages: Scanned Pages: FAX Transmission Pages:...
  • Page 434 User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Press [Check] at the function to check the count. The results will be displayed. Confirm the count and press [Close]. Account: Account Printed Pages: Scanned Pages: FAX Transmission Pages: FAX Transmission Time: 2(20) 0:00:10...

  • Page 435: Apply Limit

    User Authentication and Accounting (User Login, Job Accounting) > Job Accounting Setting Apply Limit This specifies how the machine behaves when the counter has reached the limit of restriction. The table below describes the action taken. Item Descriptions Immediately Job stops when the counter reaches its limit. Subsequently Printing/scanning of the job continues but the subsequent job will be rejected.

  • Page 436: Unknown Id Job

    User Authentication and Accounting (User Login, Job Accounting) > Unknown ID Job Unknown ID Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID (i.e. unsent IDs). If the User Login is set to invalid and Job Accounting is set to valid, follow the procedure when the Account ID is unknown. The setting items are as follows.

  • Page 437: 10 Troubleshooting

    10 Troubleshooting This chapter explains the following topics: Regular Maintenance ............................10-2 Cleaning ..............................10-2 Toner Container Replacement ....................... 10-6 Waste Toner Box Replacement ......................10-9 Replacing Staples ..........................10-11 Disposing of the Punch Waste ......................10-12 Troubleshooting ............................. 10-13 Solving Malfunctions ..........................

  • Page 438: Regular Maintenance

    Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Platen Cover/Glass Platen Wipe the backside of the platen cover, the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.

  • Page 439: Slit Glass

    Troubleshooting > Regular Maintenance Slit Glass If black streaks or dirt appears in copies when using the optional document processor, clean the slit glass with the supplied cleaning cloth. When using the document processor that features dual scanning, clean the dual scanning unit also.
  • Page 440 Troubleshooting > Regular Maintenance DP-772 10-4...
  • Page 441 Troubleshooting > Regular Maintenance DP-773 10-5...

  • Page 442: Toner Container Replacement

    Troubleshooting > Regular Maintenance Toner Container Replacement When toner runs low, "Toner is low. [C][M][Y][K] (Replace when empty)" appears in the touch panel. Make sure you have a new toner container available for replacement. When the touch panel displays "Toner is empty.", replace the toner. NOTE •...
  • Page 443 Troubleshooting > Regular Maintenance 10-7...
  • Page 444 Troubleshooting > Regular Maintenance CLICK! NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. 10-8...

  • Page 445: Waste Toner Box Replacement

    Troubleshooting > Regular Maintenance Waste Toner Box Replacement When the touch panel shows "Check waste toner box.", immediately replace the waste toner box. CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. 10-9...
  • Page 446 Troubleshooting > Regular Maintenance CLICK! NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. 10-10...

  • Page 447: Replacing Staples

    Troubleshooting > Regular Maintenance Replacing Staples A staple cartridge is installed in the optional 1,000-Sheet Finisher. If a message displays indicating that staples have run out, the staple cartridge holder need to be replenished with staples. NOTE If the Staple Unit runs out of staples, contact your service representative or the place of purchase. Follow the steps below to refill staples.

  • Page 448: Disposing Of The Punch Waste

    Troubleshooting > Regular Maintenance Disposing of the Punch Waste If a message is displayed on the machine operation panel indicating that the waste punch box is full, be sure to empty the scraps in the punch waste box. Leave the main power switch on the machine switched ON ( | ) while performing this procedure. NOTE Take care not to spill the waste hole punch scraps when removing the container.

  • Page 449: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. NOTE When contacting us, the serial number will be necessary.
  • Page 450 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Copies have a moire pattern Is the original a printed photograph? Set the original image to [Printer Output] page 6-22 (dots grouped together in or [Book/Magazine] in [Photo]. patterns and not aligned uniformly).
  • Page 451 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Irregular horizontal lines ― Contact your service representative. ― appear in the image. Paper often jams. Is the paper loaded correctly? Load the paper correctly. page 3-16 page 3-23 ― Turn the orientation 180 degrees around page xv in which the paper is positioned.
  • Page 452 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot print with USB Is the USB host blocked? Select [Unblock] in the USB host page 8-49 memory. settings. USB memory not ― Check that the USB memory is securely ― recognized.
  • Page 453 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Colors appear different than Did you choose appropriate image Select appropriate image quality. page 6-23 you anticipated. quality for the original? Have you loaded color copy paper into Load color copy paper into the paper page 3-16 the paper tray? tray.
  • Page 454 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot send via SMB. Is the network cable connected? Connect the correct network cable page 2-6 securely. Have the network settings for the Configure the TCP/IP settings properly. page 8-42 equipment been configured properly? Have the folder sharing settings been Check sharing settings and access ―...

  • Page 455: Responding To Messages

    Troubleshooting > Troubleshooting Responding to Messages If the touch panel or the computer displays any of these messages, follow the corresponding procedure. NOTE When contacting us, the serial number will be necessary. To check the serial number, refer to Display for Device Information on page 3-7.
  • Page 456 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Calibrating... ― The machine is under the ― adjustment to maintain its quality. Please wait. Cannot connect to — Set machine time to match the page 2-26 Authentication Server. server's time. —...
  • Page 457 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Cannot print the — Only one copy is available. Press — specified number of [Continue] to continue printing. copies. Press [Cancel] to cancel the job. Cannot process this ― Restricted by Authorization settings. ―...
  • Page 458 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Empty the punch waste Is the punch waste box full? Follow the instructions on the page 10-12 box. screen. and empty the punch waste box. Error occurred at ― Open the cassette. Check inside ―...
  • Page 459 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Incorrect account ID. — The account ID was incorrect when — processing the job externally. The job is canceled. Press [End]. Incorrect box password. — The box password was incorrect — when processing the job externally.
  • Page 460 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Maximum number of Is the acceptable scanning count Cannot scan pages any more. — scanned pages. exceeded? Follow the instructions on the screen. Memory is full. — The memory is full and the job —...
  • Page 461 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Removable memory ― An error occurred in the removable page 5-68 error.* memory. The job stopped. Press [End]. The possible error codes and their descriptions are as follows. 01: The amount of data that can be saved at once has been exceeded.
  • Page 462 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Staple is empty. Has the staple cartridge holder run If the staples are depleted, the page 10-11 out of staples? machine will stop and the location of staple depletion will be indicated on the screen.
  • Page 463 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Toner is empty. — Replace the toner container to our page 10-6 [C][M][Y][K] specified toner container. NOTE If the color toner is empty but the black toner is remained, the machine continues printing in black and white by selecting [Print in Black and White] of Color Toner Empty Action.

  • Page 464: Responding To Send Error

    Troubleshooting > Troubleshooting Responding to Send Error Error Reference Message Corrective Actions Code Page 1101 Failed to send the e-mail. Check the host name of the SMTP server on the page 2-39 Failed to send i-FAX. Embedded Web Server RX. Failed to send via FTP.
  • Page 465 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 1104 Failed to send the e-mail. Check the E-mail address. page 5-35 NOTE If the address is rejected by the domain, you cannot send the E-mail. Failed to send i-FAX. Check the i-FAX address.
  • Page 466 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 2102 Failed to send via FTP. Check the network and SMB settings. — 2103 • The network cable is connected. • The hub is not operating properly. • The server is not operating properly. Check the following of the FTP server.

  • Page 467: Adjustment/Maintenance

    Troubleshooting > Troubleshooting Adjustment/Maintenance Color Registration When first installing the machine or moving it to a new location, color drift during printing may occur. Use this function to correct the color position of each of cyan, magenta and yellow to resolve color drift. Auto registration and manual registration are available for Color Registration.
  • Page 468 Troubleshooting > Troubleshooting Manual Correction Display the screen. Display the "Color Registration" screen as explained in step 1 of Auto Correction. Press [Next] in Manual. Print the chart. Press [Print] of "Chart". A chart is printed. On the chart, for each of M (magenta), C (cyan) and Y (yellow), charts for H-1 to 7 and V-1 to 5 are printed.

  • Page 469: Tone Curve Adjustment

    Troubleshooting > Troubleshooting Press [+] or [-] to enter the values read from the chart and press [OK]. Press [+] to increase the value from 0 to 9. To decrease, press [-]. By pressing [-], the value changes from 0 to alphabetic letters, going from A to I. To move in the reverse direction, press [+].

  • Page 470: Drum Refresh

    Troubleshooting > Troubleshooting Check that the number "2" (to "3") is printed at the bottom of the pattern and repeat steps 2 to 3 twice to read patterns 2 and 3 in sequence. Press [OK] in the adjustment end confirmation screen. Drum Refresh Remove image blur and white dots from the printout.

  • Page 471: Laser Scanner Cleaning

    Troubleshooting > Troubleshooting Laser Scanner Cleaning Remove vertical lines from the printout. Display the screen. Press the [System Menu] key. Press [ ], [Adjustment/Maintenance], [ ] and then [Next] of "Laser Scanner Cleaning". Perform the laser scanner cleaning. Press [Start]. "Laser Scanner Cleaning" begins. Developer Refresh Adjust the printed image that is too light or incomplete, even though there is enough toner.

  • Page 472: Clearing Paper Jams

    Troubleshooting > Troubleshooting Clearing Paper Jams If a paper jam occurs, the touch panel will display "Paper Jam." and the machine will stop. Refer to these procedures to remove the jammed paper. Paper jam. 1. Open right cover 1 Shows the location and remove the paper.
  • Page 473 Troubleshooting > Troubleshooting Precautions with Paper Jams • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. •...
  • Page 474 Troubleshooting > Troubleshooting Cassette 2 10-38...
  • Page 475 Troubleshooting > Troubleshooting Optional Cassettes 3 and 4 Paper Feeder (500-sheet x 2) 10-39...
  • Page 476 Troubleshooting > Troubleshooting Large Capacity Feeder (1,500-sheet x 2) 10-40...
  • Page 477 Troubleshooting > Troubleshooting Multi Purpose Tray 10-41...
  • Page 478 Troubleshooting > Troubleshooting Duplex unit 10-42...
  • Page 479 Troubleshooting > Troubleshooting Inner Tray / Fixing unit 10-43...
  • Page 480 Troubleshooting > Troubleshooting Optional Document Processor DP-770 If the original is difficult to remove, turn the dial. The original will scroll out to a position where it can be removed easily. 10-44...
  • Page 481 Troubleshooting > Troubleshooting DP-772 If the original is difficult to remove, turn the dial. The original will scroll out to a position where it can be removed easily. 10-45...
  • Page 482 Troubleshooting > Troubleshooting DP-773 If the original is difficult to remove, turn the dial. The original will scroll out to a position where it can be removed easily. 10-46...
  • Page 483 Troubleshooting > Troubleshooting Job Separator Bridge Unit (Option) 10-47...
  • Page 484 Troubleshooting > Troubleshooting 1,000-Sheet Finisher (Option) 10-48...

  • Page 485: Clearing A Staple Jam

    Troubleshooting > Troubleshooting Clearing a Staple Jam CLICK! 10-49...
  • Page 486 Troubleshooting > Troubleshooting 10-50...

  • Page 487: 11 Appendix

    11 Appendix This chapter explains the following topics: Optional Equipment ............................11-2 Overview of Optional Equipment ......................11-2 Optional Applications ..........................11-7 Character Entry Method ............................ 11-9 Entry Screens ............................11-9 Entering Characters ..........................11-11 Paper ................................11-12 Basic Paper Specifications ........................11-12 Choosing the Appropriate Paper ......................

  • Page 488: Optional Equipment

    Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. (1) DP-770 (1) DP-772 (1) DP-773 (1) PLATEN COVER TYPE E (2) DF-770 (3) PH-7A, PH-7C, PH-7D (4) PF-791 (5) PF-810 11-2...
  • Page 489 Appendix > Optional Equipment (6) Printed Document Guard Kit(B) (7) Keyboard Holder(B) (8) Card Authentication Kit(B) (13) Key Counter (9) MM-16-128 (10) Fax System(W) Software option (15) Internet FAX Kit(A) (16) Data Security kit(E) (17) UG-33 (11) IB-50 (14) DT-730 (18) UG-34 (19) Scan extension kit(A) (20) USB Keyboard...
  • Page 490 Appendix > Optional Equipment (1) DP-770 "Document Processor (Reverse Automatic)" DP-772 "Document Processor (Dual Scan)" DP-773 "Document Processor (Reverse Automatic)" PLATEN COVER TYPE E "Platen" Automatically scans originals. Also you can perform duplex copying and split copying. For document processor operation, refer to Loading Originals in the Document Processor on page 5-3.
  • Page 491 Appendix > Optional Equipment (11) IB-50 "Network Interface Kit" The Network Interface Kit provides a high-speed connection for the Gigabit-per-second interface. Since the kit was designed to work with TCP/IP, NetWare, NetBEUI, and AppleTalk protocols, it fulfills the network printing demands on Windows, Macintosh, and UNIX environments.
  • Page 492 Appendix > Optional Equipment (18) UG-34 "Emulation Upgrade Kit" Enables emulation whereby the machine operates using commands for other printers. Installing this option enables IBM Proprinter, Line Printer, and EPSON LQ-850 emulation. (19) Scan extension kit(A) "OCR Scan Activation Kit" This option enables the use of the OCR function in the applications of the machine.

  • Page 493: Optional Applications

    Model Name Login User Name Login Password 2500ci 2500 2500 Select the desired application and press [Activate]. You can view detailed information on the selected application by pressing [Detail].
  • Page 494 [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password 2500ci 2500 2500 Select the desired application and press [Detail]. You can view detailed information on the selected application.

  • Page 495: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Press the [System Menu] key, [Common Settings] and then [Change] of "Keyboard Layout"...
  • Page 496 Appendix > Character Entry Method Upper-case Letter Entry Screen Use the keyboard to enter. Limit: characters Input: characters Backspace & ˜ " < > Lower-case Upper-case Lower-case No./Symbol Space Cancel Number/Symbol Entry Screen Use the keyboard to enter. Limit: characters Input: characters Backspace...

  • Page 497: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps shown below to enter "List A-1" for example. Press [Upper-case]. Press [L]. The letter "L" is shown on the display. Use the keyboard to enter. Limit: characters Input: characters Backspace &...

  • Page 498: Paper

    Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to Specifications on page 11-21.

  • Page 499: Choosing The Appropriate Paper

    Appendix > Paper Choosing the Appropriate Paper This section describes guidelines for choosing paper. Condition Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine.

  • Page 500: Moisture Content

    Appendix > Paper Smoothness The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, several sheets may accidentally be supplied at once, causing jams. Basis Weight In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square meter in area.
  • Page 501 Appendix > Paper Other Paper Specifications Porosity: The density of the paper fibers Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly.

  • Page 502: Special Paper

    Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper • Letterhead • Colored paper •...
  • Page 503 Appendix > Paper Choosing Special Paper Although special paper that meets the following requirements can be used with the machine, print quality will vary considerably due to differences in the construction and quality of special paper. Thus, special paper is more likely than regular paper to cause printing problems.
  • Page 504 Appendix > Paper Label Be sure to feed labels from the multi purpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.

  • Page 505: Thick Paper

    Appendix > Paper Hagaki Burrs Burrs Before loading Hagaki into the multi purpose tray, fan them and align the edges. If the Hagaki paper is curled, straighten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufuku hagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on the back side.

  • Page 506: Preprinted Paper

    Appendix > Paper Preprinted Paper Preprinted paper must conform to the specifications listed on page 11-12. The colored ink must be able to withstand the heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper used for calendars.

  • Page 507: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. NOTE For more information on using the FAX, refer to the FAX Operation Guide. Common functions Item Description Type Desktop Printing Method Electrophotography by semiconductor laser, tandem drum system Paper Weight Cassette 1, 2 60 to 256 g/m...
  • Page 508 Appendix > Specifications Item Description Paper Capacity Cassette 1 500 sheets (80 g/m Cassette 2 500 sheets (80 g/m Multi Purpose A4/Letter or less Tray 100 sheets (80 g/m More than A4/Letter 25 sheets (80 g/m Output Tray Inner tray 250 sheets (80 g/m Capacity Job separator...

  • Page 509: Copy Functions

    Appendix > Specifications Copy functions Item Description Copy Speed Black and White copying Full color copying A4/Letter 25 sheets/min 25 sheets/min A4-R/Letter-R 17 sheets/min 17 sheets/min A3/Ledger 13 sheets/min 13 sheets/min B4/Legal 13 sheets/min 13 sheets/min 25 sheets/min 25 sheets/min B5-R 17 sheets/min 17 sheets/min...

  • Page 510: Scanner Functions

    Appendix > Specifications Scanner functions Item Description Resolution 600 dpi, 400 dpi, 300 dpi, 200 dpi, 200 ×100 dpi, 200 × 400 dpi (Resolution in FAX mode included) File Format PDF (high compressive, encrypted, PDF/A), JPEG, TIFF, XPS Scanning Speed 1-sided B/W 70 Images/min Color 70 Images/min...

  • Page 511: Document Processor (Option)

    Appendix > Specifications Document Processor (Option) Description Item Document Processor Document Processor (Dual scan DP) Type DP-770 DP-773 DP-772 Original Feed Method Automatic feed Supported Original Sheet originals Types Paper Size Maximum: Ledger/A3 Maximum: Ledger/A3 Maximum: Ledger/A3 Minimum: Statement-R/ Minimum: Statement-R/ Minimum: A5-R A5-R...

  • Page 512: Large Capacity Feeder (1,500-Sheet X 2) (Option)

    Appendix > Specifications Large Capacity Feeder (1,500-sheet x 2) (Option) Item Description Paper Supply Method Feed & reverse roller method (No. Sheets: 3,000 (80 g/m )/No. Sheets: 3,500 (64 g/m Paper Size A4, B5, Letter Supported Paper Paper weight: 60 - 256 g/m Media types: Plain, Recycled, Thick Dimensions 23 15/64 ×...

  • Page 513: Hole Punch Unit (Option)

    Appendix > Specifications Hole Punch Unit (Option) Item Description 2 Hole Paper Size A3, A4, A4-R, A5-R, B4, B5, B5-R, Letter, Letter-R, Ledger, Legal, Statement, Folio, 8K, 16K, 16K-R 3 Hole, A3, A4, Letter, Ledger, 8K, 16K 4 Hole Paper Weight 45 - 300 g/m Media types Plain, Preprinted, Bond, Recycled, Rough, Letterhead, Color (Colour), Thick,...

  • Page 514: Glossary

    Appendix > Glossary Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Touch panel characters can be enlarged while the touch panel is adjustable in two angles. AppleTalk AppleTalk, which comes with Apple Computer's Mac OS, is a network protocol.

  • Page 515: Ecoprint Mode

    Appendix > Glossary DHCP (IPv6) DHCP (IPv6) is the next-generation of the Internet's Dynamic Host Configuration Protocol and supports IPv6. It extends the BOOTP startup protocol that defines the protocols used for transferring configuration information to hosts on the network. DHCP (IPv6) permits the DHCP server to use its expanded functionality to send configuration parameters to an IPv6 node.

  • Page 516: Printer Driver

    Appendix > Glossary Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels. NetBEUI (NetBIOS Extended User Interface) An interface, developed by IBM in 1985, as an update from NetBIOS. It enables more advanced functions on smaller networks than other protocols such as TCP/IP, etc.

  • Page 517: Subnet Mask

    Appendix > Glossary Status Page The page lists machine conditions, such as the memory capacity, total number of prints and scans, and paper source settings. Subnet Mask The subnet mask is a way of augmenting the network address section of an IP address. A subnet mask represents all network address sections as 1 and all host address sections as 0.
  • Page 518 Appendix > Glossary 11-32...

  • Page 519: Index

    Index Cassette Paper Size and Media Loading Paper 3-16 Cassette 1 Numerics Cassette 2 1,000-Sheet Finisher 11-4 Cassette 3 to 7 2-sided/Book Original 6-62 Cassette Settings 3-26 Cassette/MP Tray Settings Centering 6-37 Accessibility 11-28 Character Entry Method 11-9 Accessibility Functions 3-13 Checking the Counter 2-36...
  • Page 520 Continuous Scan Default Default 8-18 Auto Image Rotation (Copy) 8-18 Conventions Used in This Guide Auto Image Rotation (OCR) 8-19 Copy 5-18, 11-4 Backgrnd Density (Copy) 8-17 Copy Speed 11-23 BackgrndDens.(Send/Store) 8-17 Copying Settings Border Erase Default 8-17 Auto % Priority 8-27 Border Erase to Back Page 8-17...
  • Page 521 Destination Emulation 11-29 Address Book 5-26 Selection 8-34 Address Book Type 8-52 Emulation Upgrade Kit 11-6 Check before Send 8-28 Encrypted PDF Password 6-70 Checking and Editing 5-34 Energy Saver Recovery Level 2-31, 2-33, 8-55 Confirmation Screen of Destinations 5-35 Energy Saving Control Function 1-13 Entering a New E-mail Address...
  • Page 522 Hard Disk Initialization 8-49 Job Account Settings Help 11-29 Adding an Account 9-32 Highlighter 6-22 Counting the Number of Pages Printed 9-38 Home 8-27 Default Setting 9-36 Customize Desktop Enabling/Disabling 9-29 Customize Taskbar Login 9-29 Wallpaper Logout 9-30 Home Screen Managing Accounts 9-33 Host Name...
  • Page 523 Low Power Mode 2-31 Option 1,000-Sheet Finisher 11-4 Protocol Settings 8-44 Card Authentication Kit 11-4 Data Security Kit 11-5 Document Processor 11-4 Document Table 11-5 Main Power Switch Emulation Upgrade Kit 11-6 Management FAX Expansion Memory 11-4 Manual Setting (IPv6) 8-43 Hole Punch Unit 11-4...
  • Page 524 Paper Print Report Checking the Remaining Amount of Paper 7-18 Font List 8-36 Appropriate Paper 11-13 Network Status 8-36 Cassette Optional Network Status 8-37 Custom Paper Size 8-11 Service Status 8-37 Default Paper Source 8-11 Status Page 8-36 Loading Envelopes 3-25 Print Settings Loading Paper...
  • Page 525 Report Skip Blank Page 6-61 Admin Report Settings 8-37 Sleep 2-32 Device Log History Settings 8-40 Slit Glass Login History Settings 8-39 SMB Client (Transmission) Print Report 8-36 Protocol Settings 8-44 Result Report Settings 8-37 SMTP 11-30 Secure Comm. Error Log 8-41 SMTP (E-mail TX) Sending Log History...
  • Page 526 System/Network 8-42 User Login/Job Accounting Data Security 8-49 Job Accounting Setting 9-27 Document Guard 8-50 Unknown ID Job 9-42 Interface Block Setting 8-49 User Login Setting Network 8-42 User Property 8-53 Network Interface (Send) 8-48 Optional Function 8-51 Optional Network 8-46 Waste Toner Box Status Restart Entire Device...
  • Page 527 Index-9...
  • Page 528 Index-10...
  • Page 530 TA Triumph-Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt First edition 2013.7 Germany 2NPGEEN000...

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