Konica Minolta bizhub 160 User Manual
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Konica Minolta bizhub 160 User Manual

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  • Page 1 User’s Guide...
  • Page 2 Contents...

  • Page 3: Table Of Contents

    Contents Introduction Welcome .....................1-2 Trademark acknowledgements ............1-2 About PageScope Web Connection ..........1-3 Overview Scan to e-mail ..................2-2 Scan to server (FTP) ................2-3 Internet faxing ..................2-5 Direct fax transmission ..............2-6 System requirements ................2-7 System requirements ..............2-7 Control panel parts and their functions ..........2-8 2.6.1 Names of control panel parts and their functions ......2-8 2.6.2...
  • Page 4 Getting ready Connecting to a LAN network ............3-2 Connecting the LAN cable ............. 3-2 Network settings ................3-4 Quick overview of the network settings ......... 3-4 Specifying network settings using the control panel ....3-9 3.3.1 Specifying network settings (“NETWORK SETTING” menu) ..3-9 Setting the IP address ..............
  • Page 5 3.4.2 “Fax” tab ..................3-32 Fax configuration ................3-32 3.4.3 “Scan” tab ..................3-33 File destination setting ..............3-33 Adding destinations ................3-36 3.5.1 Using the control panel to add addresses ........3-36 Specifying the settings for a one-touch dial key ......3-36 Specifying the settings for a speed dial number ......3-38 Specifying the settings for a group dial key ........3-40 3.5.2 Using PageScope Web Connection to add addresses ....3-42...
  • Page 6 Specifying the destination using group dial keys ......4-17 How to use group dial keys ............4-17 Specifying the destination using the phone book ....... 4-18 How to use the phone book ............4-18 Searching the phone book ............4-19 Using scan to server (FTP) operations Procedure for scanning to a server ..........
  • Page 7 Receiving internet faxes ..............6-17 6.6.1 Types of e-mail messages that can be received ......6-17 6.6.2 Auto reception ................6-18 6.6.3 Manual reception ................6-19 Checking e-mail manually .............6-19 Forwarding fax documents .............6-20 6.7.1 Using the forwarding function ............6-21 How to use the forwarding function ..........6-21 Direct fax transmission About unimessage pro I-Net portal ..........7-2 Using unimessage pro I-Net portal ..........7-2...

  • Page 8: Introduction

    Introduction...

  • Page 9: Welcome

    Store this manual and the enclosed CD-ROM in a safe location for future ref- erence. Trademark acknowledgements PageScope is trademark of KONICA MINOLTA BUSINESS TECHNOLO- GIES, INC. Ethernet is a registered trademark of Xerox Corporation. PCL is a registered trademark of Hewlett-Packard Company.

  • Page 10: About Pagescope Web Connection

    Introduction About PageScope Web Connection If a network interface card (NIC) is installed, you can use the PageScope Web Connection network utility. PageScope Web Connection is a network utility that allows you to modify network and other settings over the network in- stead of from the device itself.
  • Page 11 Introduction SU-502...

  • Page 12: Overview

    Overview...

  • Page 13: Scan To E-Mail

    Overview Overview The scan function makes it possible to easily convert paper documents into electronic documents and file them in an electronic filing system that makes it much easier to access the information. The scanned images (scan data) are stored in TIFF or PDF format and can be sent to computers over a network. Scan data can be sent in the following ways.

  • Page 14: Scan To Server (Ftp)

    Overview Scan to server (FTP) The scan data is uploaded, as TIFF or PDF files, to the specified folder on an FTP server. This method requires that an FTP server is available over the network. The scan data can also be sent to an FTP server that is accessed via a proxy server.
  • Page 15 Overview In addition, the system can be set to send to as many as 10 specified recip- ients a notification of the FTP server address where the data was uploaded. FTP server FTP server Internet Client computer Intranet Internet Mail server Client computer SU-502...

  • Page 16: Internet Faxing

    Overview Internet faxing Unlike fax machines that use telephone lines, Internet faxing can send and receive fax images over the Internet. The Internet fax service uses Internet e- mail services to send and receive fax images. An Internet fax service trans- mits scanned images as TIFF-F files attached to e-mail messages and sends them to the desired Internet fax destination.

  • Page 17: Direct Fax Transmission

    Overview Direct fax transmission With this operation, documents created with word-processing software and other applications can be sent directly a fax machine simply by specifying the phone (fax) number, without having to print the docu-ment. In order to use the direct fax function, the optional unimessage pro I-Net por- tal software must be installed.

  • Page 18: System Requirements

    Overview System requirements The following system environment is required in order to use the internet fax or network scanning functions. Note TCP/IP connections must be enabled in order to use the internet fax or network scanning functions. The machine must be connected to a phone line in order to use functions that require a phone line connection.

  • Page 19: Control Panel Parts And Their Functions

    Overview Control panel parts and their functions 2.6.1 Names of control panel parts and their functions Part name Function [Resolution] key Used to select the image quality (transmission resolution) for the Internet fax function. [Phone Book] key Searches for and displays addresses programmed in one-touch dial, group dial, and speed dial.
  • Page 20 Overview Part Name Function [Utility] key Used to display the different utility mode screens. MACHINE SETTING, FAX REGISTRATION, E-MAIL SETTING 1, E-MAIL SETTING 2, NETWORK SETTING, SCAN SETTING [Status] key Used to check the status of a transmission. “Error” indicator Lights up if an error has occurred.

  • Page 21: About The Display

    Overview 2.6.2 About the display Display indication Description Mode or function • Displays the currently selected mode or function setting. name • Displays the current settings menu or option. • If an error occurs, displays the error message. • During standby, displays the date and the amount of memory available.

  • Page 22: Entering Text Characters

    Overview 2.6.3 Entering text characters This section describes how to enter text characters when registering a des- tination or when entering names, for example, for one-touch dial keys. Key operation The 10-key pad can be used to enter numbers, text, and symbols. Press the [123/ABC] key to switch the input mode of the 10-key pad between numbers and letters/symbols.
  • Page 23 Overview For recipient names (Metric models): 10-key pad key Available characters* . (period) @_ (underscore) - (hyphen) 1 ABC2abcÄäÅåÆæàÇç DEF3defÉéè GHI4ghiìíî JKL5jkl MNO6mnoÑñÖöØøò PQRS PQRS7pqrsß TUV8tuvÜüùú WXYZ WXYZ9wxyz Space (space) 0 +&/1=!?( )%[ ]^‘’{ }|˜$,:;<>"¿£ For recipient names (Inch models): 10-key pad Available characters* .

  • Page 24: Text Entry Example

    Overview Text entry example To enter the name “NJ Office” The current cursor (_) position blinks alternately with the character at that po- sition. Press the [6] key twice. Press the [5] key once. Press the [0] key once. Press the [6] key 3 times. Press the [3] key 7 times.

  • Page 25: Notes On Entering And Correcting Text Input

    Overview Notes on entering and correcting text input Hold down the [No/C] key for one second or longer to delete all text that has been entered in a settings field. To delete only part of the text, press the * and ) keys to move the cursor (_) to the character to be deleted, and then press the [No/C] key.

  • Page 26: Using Pagescope Web Connection

    Overview Using PageScope Web Connection 2.7.1 When using PageScope Web Connection In order to use PageScope Web Connection, the optional Network Interface Card (NC-501) must be installed. 2.7.2 What is PageScope Web Connection? PageScope Web Connection is a device control utility program provided by the HTTP server built into the network interface card.
  • Page 27 Overview Here are some examples of the types of tasks that can be performed with PageScope Web Connection. - Setting/changing network settings – TCP/IP settings – SMTP settings – POP3 settings – FTP settings - Adding/changing e-mail addresses – One-touch dial settings –...

  • Page 28: System Requirements

    Overview 2.7.3 System requirements PageScope Web Connection can be used in the following system environ- ments. System requirements Operating system Windows 98, Windows 98 SE, Windows ME, Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003 Browser Microsoft Internet Explorer 4.0 or later Netscape Navigator 4 or later 2.7.4 Accessing PageScope Web Connection...

  • Page 29: About The Screen Layout

    Overview 2.7.6 About the screen layout The following screen appears when you access PageScope Web Connec- tion. Note Screen images used in this manual may differ from the actual screen dis- play. They are also subject to change without notice. Part name Function Logo...

  • Page 30: Logging In As An Administrator

    Overview 2.7.7 Logging in as an administrator Some of the settings available in PageScope Web Connection can only be changed by an administrator. These settings are only displayed when you log in to the administrator mode. Logging in to administrator mode Enter the administrator password in the “Admin Password”...
  • Page 31 Overview 2-20 SU-502...

  • Page 32: Getting Ready

    Getting ready...

  • Page 33: Connecting To A Lan Network

    Getting ready Getting ready Connecting to a LAN network This machine supports the TCP/IP protocol used by LAN networks. In order to use this protocol, the machine must be connected to the LAN with a net- work cable. Connecting the LAN cable Insert the connector on one end of the LAN cable into the network port (marked LAN) on the back of the machine, and the connector on the other end to an open port on a network hub.
  • Page 34 Getting ready About the LEDs Function LED1 (LINK) This LED ligths up when the network cable is connected correctly. If this LED is not lit, check the connection again, even if the machine ap- pears to be connected correctly. If this LED is not lit when both ends are connected correctly, the network cable may be damaged.

  • Page 35: Network Settings

    Getting ready Network settings Depending on the network environment in which the machine is located, there may be some restrictions on the network functions that the machine can use. Specify the network settings to suit the functions and environment required for your configuration. The network settings can be specified from the control panel of the machine or using the administrator mode of PageScope Web Connection.
  • Page 36 Getting ready Function Description Inter- Scan Scan Direct Setting Con- Page- faxing e-mail server trol Scope panel Web Con- nection This function is CONFIG. used to enable or disable the DNS (Domain Name System) setting. If there is a DNS server on your net- work, enter the IP address of the...
  • Page 37 Getting ready Function Description Inter- Scan Scan Direct Setting Con- Page- faxing e-mail server trol Scope panel Web Con- nection SMTP This function is PORT NO. used to specify the port number (1 to 65535) for the SMTP server. Consult your net- work administrator for details.
  • Page 38 Getting ready Function Description Inter- Scan Scan Direct Setting Con- Page- faxing e-mail server trol Scope panel Web Con- nection POP3 This function is TIMEOUT used to specify the length of time (in seconds) until the connection to the POP3 server times out.
  • Page 39 Getting ready Function Description Inter- Scan Scan Direct Setting Con- Page- faxing e-mail server trol Scope panel Web Con- nection PageScope Web Connection administrator mode: “Scan” tab File This function is Destination used to specify the FTP destination used for Scan to Server (FTP) oper- ations.

  • Page 40: Specifying Network Settings Using The Control Panel

    Getting ready Specifying network settings using the control panel 3.3.1 Specifying network settings (“NETWORK SETTING” menu) These settings can be specified from the network settings menu in utility mode. This section describes how to specify settings for the following functions. - IP ADDRESS - SUBNET MASK - GATEWAY...

  • Page 41: Setting The Ip Address

    Getting ready Setting the IP address Press the [Utility] key. The utility mode menu appears. Press the + or , key until NET- appears. WORK SETTING Press the [1] key on the 10-key pad to select ADDRESS. Press the * and ) keys to select or SPECIFY, and then press AUTO the [Yes] key.
  • Page 42 Getting ready Press the [Yes] key. The network setting screen appears. To register settings in the ma- chine, the machine must be turned off, then on again. While the network setting screen is displayed, press the [No/C] key or [Panel Reset] key so that the message PLEASE RE-START POWER SUPPLY OFF/ON appears.

  • Page 43: Specifying The Subnet Mask

    Getting ready Specifying the subnet mask From the network setting menu in the utility mode, press the [2] key on the 10-key pad to select SUBNET MASK. Using the 10-key pad, enter the sub- net mask value. – The illustration at the right is an example of a subnet mask ad- dress.

  • Page 44: Specifying The (Default) Gateway

    Getting ready Specifying the (default) gateway From the network setting menu in the utility mode, press the [3] key on the 10-key pad to select GATEWAY. Using the 10-key pad, enter the IP address for the gateway. – The illustration at the right is an example of a gateway address.

  • Page 45: Specifying The Dns Configuration

    Getting ready Specifying the DNS configuration From the network setting menu in the utility mode, press the [4] key on the 10-key pad to select CONFIG.. Press the * and ) keys to select or ENABLE, and then DISABLE press the [Yes] key. –...

  • Page 46: Specifying The Gateway Transmission Setting

    Getting ready Specifying the gateway transmission setting From the network setting menu in the utility mode, press the [5] key on the 10-key pad to select GATEWAY Press the * and ) keys to select or ENABLE, and then DISABLE press the [Yes] key.

  • Page 47: Specifying The E-Mail Settings ("E-Mail Setting 1" Menu)

    Getting ready 3.3.2 Specifying the e-mail settings (“E-MAIL SETTING 1” menu) The settings for the e-mail setting 1 functions are specified from the “E-MAIL SETTING 1” menu in utility mode. This section describes how to specify settings for the following functions. - SENDER NAME - E-MAIL ADDRESS - SMTP SERVER...

  • Page 48: Registering The Sender's Name

    Getting ready Registering the sender’s name Press the [Utility] key. The utility mode menu screen appears. Press the + or , key until E-MAIL appears. SETTING 1 Press the [1] key on the 10-key pad to select SENDER NAME. Enter the sender name. –...

  • Page 49: Registering The E-Mail Address Of The Sender

    Getting ready Registering the e-mail address of the sender From the e-mail setting 1 menu in the utility mode, press the [2] key on the 10-key pad to select E-MAIL AD- DRESS. Enter the e-mail address of the ma- chine. –...

  • Page 50: Specifying The Smtp Port Number ("Smtp Port No." Function)

    Getting ready Specifying the SMTP port number (“SMTP PORT NO.” function) From the e-mail setting 1 menu in the utility mode, press the [4] key on the 10-key pad to select SMTP PORT NO.. Enter the port number for the SMTP server.

  • Page 51: Specifying Whether Or Not To Insert A Text Description ("Text Insert" Function)

    Getting ready Specifying whether or not to insert a text description (“TEXT INSERT” function) From the e-mail setting 1 menu in the utility mode, press the [6] key on the 10-key pad to select TEXT INSERT. Press the * and ) keys to select or OFF.

  • Page 52: Specifying Other E-Mail Settings ("E-Mail Setting 2" Menu)

    Getting ready 3.3.3 Specifying other e-mail settings (“E-MAIL SETTING 2” menu) The settings for the e-mail setting 2 functions are specified from the “E-MAIL SETTING 2” menu in utility mode. This section describes how to specify setting for the following functions. - POP3 SERVER - POP3 PORT NO.

  • Page 53: Specifying The Pop3 Server Address

    Getting ready Specifying the POP3 server address Press the [Utility] key. The Utility mode menu appears. Press the + or , key until E-MAIL appears. SETTING 2 Press the [1] key on the 10-key pad to select POP3 SERVER. Enter the IP address or host name of the POP3 server.

  • Page 54: Specifying The Pop3 Port Number ("Pop3 Port No." Function)

    Getting ready Specifying the POP3 port number (“POP3 PORT NO.” function) From the e-mail setting 2 menu in the utility mode, press the [2] key on the 10-key pad to select POP3 PORT NO.. Enter the port number for the POP3 server.

  • Page 55: Specifying The Pop3 Account Name

    Getting ready Specifying the POP3 account name From the e-mail setting 2 menu in the Utility mode, press the [4] key on the 10-key pad to select POP3 AC- COUNT. Enter the account name. – For information on entering text, refer to “Entering text characters”...

  • Page 56: Setting Up Auto Reception

    Getting ready Setting up auto reception From the e-mail setting 2 menu in the utility mode, press the [6] key on the 10-key pad to select AUTO RECEP- TION. Press the * and ) keys to select or OFF, and then press the [Yes] key. –...

  • Page 57: Specifying Whether Or Not To Print Header Information ("Header Print" Function)

    Getting ready Specifying whether or not to print header information (“HEADER PRINT” function) From the e-mail setting 2 menu in the utility mode, press the [8] key on the 10-key pad to select HEADER PRINT. Press the * and ) keys to select or OFF.

  • Page 58: Specifying Network Settings Using Pagescope Web Connection

    Getting ready Specifying network settings using PageScope Web Connection The network settings can be specified using PageScope Web Connection. How to access PageScope Web Connection Start up PageScope Web Connection. – Refer to “Using PageScope Web Connection” on page 2-15. Log in to the administrator mode.

  • Page 59: Network" Tab

    Getting ready 3.4.1 “Network” tab TCP/IP configuration TCP/IP configuration Function Description IP address This function is used to specify the IP address for the machine. Subnet mask This function is used to specify the subnet mask used to access the network. Default gateway This function is used to specify the default gateway used to ac- cess the network.

  • Page 60: Smtp & Pop3 Configuration

    Getting ready SMTP & POP3 configuration SMTP configuration Function Description SMTP server address This function is used to specify the IP address or host name of an SMTP server. (Up to 64 characters) Default subject for e-mail This function is used to specify the default subject line when attachment sending scan data as an e-mail attachment.
  • Page 61 Getting ready POP3 configuration Function Description POP3 server address This function is used to specify the IP address or host name of the POP3 server. (Up to 64 characters) Account name This function is used to specify the account name used to log in to the POP3 server.

  • Page 62: Ftp & Dns Configuration

    Getting ready FTP & DNS configuration FTP configuration Function Description FTP proxy server address This function is used to specify the IP address for the proxy server used to access an FTP server. Remote port number of This function is used to specify the port number for the proxy proxy server.

  • Page 63: Fax" Tab

    Getting ready 3.4.2 “Fax” tab Fax configuration E-mail setting Function Description Text insert This function is used to specify whether or not text explaining that an image has been attached to the e-mail message is inserted when scan data is sent as an e-mail attachment. Header print This function is used to specify whether or not to print header in- formation when printing e-mail messages that have been re-...

  • Page 64: Scan" Tab

    Getting ready 3.4.3 “Scan” tab File destination setting Click a number in the file destination list that does not contain a file destination. SU-502 3-33...
  • Page 65 Getting ready Enter the necessary information in the screen that appears. 3-34 SU-502...
  • Page 66 Getting ready File destination Function Description Destination name This function is used to specify the name for the file destination. (Up to 20 characters) FTP server address This function is used to specify the host name or IP address of the FTP site where the scan data will be sent.

  • Page 67: Adding Destinations

    Getting ready Adding destinations Destinations can be added using the control panel of the machine or using PageScope Web Connection. E-mail address location Control panel PageScope Web Connection o: Can be added; -: Cannot be added One-touch dial key Speed dial number Group dial key Speed dial number (with FTP server addresses added)
  • Page 68 Getting ready Press the one-touch dial key where you wish to add an address. Enter the recipient name. – For information on entering text, refer to “Entering text characters” on page 2-11. – Up to 20 characters can be entered for the recipient name. Press the [Yes] key.

  • Page 69: Specifying The Settings For A Speed Dial Number

    Getting ready Specifying the settings for a speed dial number This procedure cannot be used to register FTP server addresses. Register FTP server addresses from PageScope Web Connection. (For details, refer to “Specifying the setting for speed dialing (FTP server)” on page 3-51.) Press the [Utility] key.
  • Page 70 Getting ready Press the [Yes] key. – The [Yes] key cannot be pressed if the e-mail address does not contain “@”. – The settings are registered. To add information for other speed dial numbers, repeat steps 4 through 8. Press the [No/C] key when you have finished adding addresses.

  • Page 71: Specifying The Settings For A Group Dial Key

    Getting ready Specifying the settings for a group dial key FTP server addresses cannot be registered as a group. Press the [Utility] key. Press the , key until FAX REGIS- TRATION appears. Press the [3] key on the 10-key pad to select GROUP DIAL.
  • Page 72 Getting ready Press the [Start] key when you have finished adding addresses. – The settings are registered. To add information for other group dial keys, repeat steps 4 through 8. Press the [No/C] key when you have finished adding addresses. The fax registration screen appears again.

  • Page 73: Using Pagescope Web Connection To Add Addresses

    Getting ready 3.5.2 Using PageScope Web Connection to add addresses Specifying settings for one-touch dialing From the page displayed by clicking [One-touch dial setting] in the menu on the “Fax” tab, one-touch dial settings for the machine can be specified. Note FTP server addresses cannot be registered from this page.

  • Page 74: Adding A New One-Touch Dial Setting

    Getting ready Adding a new one-touch dial setting Start up PageScope Web Connection. – Refer to “Using PageScope Web Connection” on page 2-15. Log in to the administrator mode. Click [One-Touch Dial Setting] in the menu on the “Fax” tab. Click the one-touch dial number where you wish to add a new address.
  • Page 75 Getting ready Enter the destination name and e-mail address below E-mail Destina- tion, and then click the [Apply] button. E-mail destination Function Description Destination name This function is used to specify the name for the one-touch dial entry. (Up to 20 characters) Destination address This function is used to specify the e-mail address.

  • Page 76: Specifying The Settings For Speed Dialing

    Getting ready Specifying the settings for speed dialing From the page displayed by clicking [Speed Dial Setting] in the menu on the “Fax” tab, speed dial settings for the machine can be specified. Note FTP server addresses cannot be registered from this page. Register FTP server addresses from the “Scan”...

  • Page 77: Adding A New Speed Dial Setting

    Getting ready Part name Function Address The destination address programmed with the selected speed dial number Depending on the type of destination, this address can be a fax number or an e-mail address. [Delete] button Click this button to delete the selected speed dial setting. Adding a new speed dial setting Start up PageScope Web Connection.
  • Page 78 Getting ready Enter the destination name and e-mail address below E-mail Destina- tion, and then click the [Apply] button. E-mail destination Function Description Destination name This function is used to specify the name for the speed dial entry. (Up to 20 characters) Destination address This function is used to specify the e-mail address.

  • Page 79: Specifying The Settings For Group Dialing

    Getting ready Specifying the settings for group dialing From the page displayed by clicking [Group Dial Setting] in the menu on the “Fax” tab, group dial settings for the machine can be specified. Note FTP server addresses cannot be registered as a group. Part name Function One-touch dial number (01 to 15)

  • Page 80: Adding A New Group Dial Setting

    Getting ready Adding a new group dial setting Start up PageScope Web Connection. – Refer to “Using PageScope Web Connection” on page 2-15. Log in to the administrator mode. Click [Group Dial Setting] in the menu on the “Fax” tab. Click the group dial number where you wish to add a new address.
  • Page 81 Getting ready Click the [Apply] button. Part name Function Group dial name This function is used to specify the name for the group dial set- ting. (Up to 20 characters) One-touch dial in- Click an index number to jump to the corresponding one-touch dial list.

  • Page 82: Specifying The Setting For Speed Dialing (Ftp Server)

    Getting ready Specifying the setting for speed dialing (FTP server) From the page displayed by clicking [File Destination Setting] in the menu on the “Scan” tab, FTP servers can be specified for speed dial numbers on the machine. Part name Function Speed dial number (201 to 210) Name...

  • Page 83: Adding A New Speed Dial (Ftp Server) Setting

    Getting ready Adding a new speed dial (FTP server) setting Start up PageScope Web Connection. – Refer to “Using PageScope Web Connection” on page 2-15. Log in to the administrator mode. Click [File Destination Setting] in the menu on the “Scan” tab. Click the speed dial number where you wish to add a new address.
  • Page 84 Getting ready The file destination screen appears. Enter the necessary information, and then click the [Apply] button. SU-502 3-53...
  • Page 85 Getting ready File destination Function Description Destination name This function is used to specify the name for the file destination. (Up to 20 characters) FTP server address This function is used to specify the host name or IP address of the FTP site where the scan data will be sent.

  • Page 86: Downloading And Uploading The Destination List

    Getting ready Downloading and uploading the destination list From the page displayed by clicking [Downloading/Uploading Destination list] in the menu on the “Fax” tab, you can export to a CSV file the one-touch dial and speed dial settings for destinations (except FTP server destinations) registered on the machine (download).
  • Page 87 Getting ready 3-56 SU-502...

  • Page 88: Using Scan To E-Mail Operations

    Using scan to e-mail operations...
  • Page 89 Using scan to e-mail operations Using scan to e-mail operations Note For information on documents that can be used and the scanning area of the image, refer to the manual provided with the machine. With a scan to e-mail operation, documents are sent via a mail server. They are not sent directly to the recipient.

  • Page 90: Transmission Procedures

    Using scan to e-mail operations Transmission procedures 4.1.1 Using the automatic document feeder How to use the automatic document feeder Press the [Scan] key. The machine switches to scan mode, and the scan screen appears. Place the document to be scanned in the automatic document feeder.
  • Page 91 Using scan to e-mail operations Press the keys on the 10-key pad to enter the e-mail address, then press the ) key, and then press the [Yes] key. The e-mail address can also be specified using one of the following methods.
  • Page 92 Using scan to e-mail operations Press the * and ) keys to select the resolution (150 × 150 dpi, 300 × 300 dpi, or 600 × 600 dpi), and then press the [Yes] key. – The 600 × 600 dpi resolution cannot be selected if was se- GRAY lected as the scan mode in step 8.

  • Page 93: Using The Original Glass

    Using scan to e-mail operations 4.1.2 Using the original glass How to use the original glass Press the [Scan] key. The machine switches to scan mode, and the scan screen appears. Open the original cover and place the document on the original glass. –...
  • Page 94 Using scan to e-mail operations Press the keys on the 10-key pad to enter the e-mail address, then press the ) key, and then press the [Yes] key. The e-mail address can also be specified using one of the following methods.
  • Page 95 Using scan to e-mail operations Press the * and ) keys to select the resolution (150 × 150 dpi, 300 × 300 dpi, or 600 × 600 dpi), and then press the [Yes] key. – The 600 × 600 dpi resolution cannot be selected if “COLOR” or “GRAY”...

  • Page 96: Changing The Scan Mode Settings

    Using scan to e-mail operations 4.1.3 Changing the scan mode settings How to change the scan mode settings The scan mode settings can be changed from the screen for selecting the resolution. If the settings are not changed, scan data will be sent using the default scan mode settings, or the initial settings.
  • Page 97 Using scan to e-mail operations was selected, PHOTO TEXT press the * and ) keys to adjust the density level. To change other settings, press the , key. (Go to Step 8.) – To quit making changes to the scan mode settings, press the [Start] key.

  • Page 98: Changing The Scanned Image Size

    Using scan to e-mail operations 4.1.4 Changing the scanned image size How to change the scanned image size The setting for the size of the scan image can be changed from the screen for selecting the document mode. Press the , key in the screen for se- lecting the document mode (ADF BOOK).

  • Page 99: Specifying The Default Settings For The Scan Settings

    Using scan to e-mail operations 4.1.5 Specifying the default settings for the scan settings The default settings for resolution, data format, and encoding method used by the scan to e-mail and scan to server (FTP) functions can be specified. Specifying the resolution Press the [Utility] key.

  • Page 100: Specifying The Data Format

    Using scan to e-mail operations Specifying the data format Press the [Utility] key. Press the + and , key until SCAN appears. SETTING Press the [2] key on the 10-key pad to select IMAGE FORMAT. Press the * and ) keys to select the data format (TIFF or PDF), and then...

  • Page 101: If Memory Becomes Full While Scanning

    Using scan to e-mail operations 4.1.6 If memory becomes full while scanning A warning message will appear if the amount of free memory in the machine becomes low while scanning a document. Approximately two seconds later If the [Start] key is pressed within one minute of the message appearing, the scan data for the pages that have already been scanned is sent.

  • Page 102: Specifying The Destination Using One-Touch Dial Keys

    Using scan to e-mail operations Specifying the destination using one-touch dial keys Note The one-touch dial setting must have already been specified. For information on setting up one-touch dial keys, refer to “Adding des- tinations” on page 3-36. How to use one-touch dial keys Press the [Scan] key.

  • Page 103: Specifying The Destination Using Speed Dial Numbers

    Using scan to e-mail operations Specifying the destination using speed dial numbers Note The speed dial setting must have already been specified. For information on setting up speed dial numbers, refer to “Adding des- tinations” on page 3-36. Ho to use speed dial numbers Press the [Scan] key.

  • Page 104: Specifying The Destination Using Group Dial Keys

    Using scan to e-mail operations Specifying the destination using group dial keys Note The group dial setting must have already been specified. For information on setting up group dial keys, refer to “Adding destina- tions” on page 3-36. If at least one fax number is registered as a recipient with a group dial key, that group dial key cannot be used with the Scan to E-mail transmission.

  • Page 105: Specifying The Destination Using The Phone Book

    Using scan to e-mail operations Specifying the destination using the phone book The phone book contains all programmed one-touch dialing and speed dial- ing numbers, allowing you to search for and select the recipient that you wish to send document to. How to use the phone book Press the [Scan] key.

  • Page 106: Searching The Phone Book

    Using scan to e-mail operations Searching the phone book Press the [Scan] key. The machine enters Scan mode, and the scan screen appears. Press the [Phone Book] key. Press the * and ) keys to select SEARCH, and then press the [Yes] key.
  • Page 107 Using scan to e-mail operations Press the + and , keys to select a destination. – If the desired destination does not appear in the list of found items, press the [No/C] key twice to return to the screen for enter- ing the characters to perform an- other search.

  • Page 108: Using Scan To Server (Ftp) Operations

    Using scan to server (FTP) operations...
  • Page 109 Using scan to server (FTP) operations Using scan to server (FTP) operations Note In order to perform this operation, an FTP server address must have al- ready been specified. Use PageScope Web Connection to specify the settings. (Refer to “File destination setting” on page 3-33.) A specified recipient can be notified by e-mail of the FTP server address where a file was uploaded.

  • Page 110: Procedure For Scanning To A Server

    Using scan to server (FTP) operations Procedure for scanning to a server 5.1.1 Using the automatic document feeder How to use the automatic document feeder Press the [Scan] key. The machine switches to scan mode, and the scan screen appears. Place the document to be scanned in the automatic document feeder.
  • Page 111 Using scan to server (FTP) operations – If there is no address registered for the specified speed dial number, an error message appears. Enter a correct speed dial number. Press the [Yes] key. – To skip specifying the image res- olution, press the [Start] key, in- stead of the [Yes] key.

  • Page 112: Using The Original Glass

    Using scan to server (FTP) operations 5.1.2 Using the original glass How to use the original glass Press the [Scan] key. The machine switches to scan mode, and the scan screen appears. Open the original cover and place the document on the original glass. –...
  • Page 113 Using scan to server (FTP) operations Press the [Yes] key. – To skip specifying the image res- olution, press the [Start] key, in- stead of the [Yes] key. Press the * and ) keys to select the scan mode, and then press the [Yes] key.

  • Page 114: If Memory Becomes Full While Scanning

    Using scan to server (FTP) operations 5.1.3 If memory becomes full while scanning A warning will message appear if the amount of free memory in the machine becomes low while scanning a document. Approximately two seconds later If the [Start] key is pressed within one minute of the message appearing, the scan data for the pages that have already been scanned is sent.
  • Page 115 Using scan to server (FTP) operations SU-502...

  • Page 116: Using Internet Faxing Operations

    Using internet faxing operations...
  • Page 117 Using internet faxing operations Using internet faxing operations Note For information on documents that can be used, the scanning area of the image, the print area, and paper types and sizes, refer to the manual pro- vided with the machine. Internet faxes are sent and received via a mail server.

  • Page 118: Procedure For Sending Internet Faxes

    Using internet faxing operations Procedure for sending internet faxes 6.1.1 Using the automatic document feeder How to use the automatic document feeder Press the [Fax] key. The machine switches to fax mode, and the fax screen appears. Place the document to be scanned in the automatic document feeder.
  • Page 119 Using internet faxing operations Using the 10-key pad, enter the e- mail address of the recipient, and then press the ) key. The e-mail ad- dress can also be specified using one of the following methods. – “Specifying the destination using one-touch dial keys” on page 4-15.

  • Page 120: Using The Original Glass

    Using internet faxing operations 6.1.2 Using the original glass How to use the original glass Press the [Fax] key. The machine switches to fax mode, and the fax screen appears. Open the original cover and place the document on the original glass. –...
  • Page 121 Using internet faxing operations Using the 10-key pad, enter the e- mail address of the recipient, and then press the ) key. – “Specifying the destination using one-touch dial keys” on page 4-15. – “Specifying the destination using speed dial numbers” on page 4-16.

  • Page 122: Fax Resolution Settings

    Using internet faxing operations 6.1.3 Fax resolution settings Select one of the following image quality settings to match the type of doc- ument being sent in order to send the document at its sharpest resolution. Document type Resolution setting Documents with normal print Standard Documents containing small (fine) print, such Fine...
  • Page 123 Using internet faxing operations Note If “S/F” (Superfine) was selected, the transmission resolution is Fine. If “H/T” (Halftone) and “S/F” (Superfine) were selected, the transmission resolution is Fine + Halftone. SU-502...

  • Page 124: If Memory Becomes Full While Scanning

    Using internet faxing operations 6.1.4 If memory becomes full while scanning A warning message will appear if the amount of free memory in the machine becomes low while scanning a document. Approximately two seconds later If the [Start] key is pressed within one minute of the message appearing, the scan data for the pages that have already been scanned is sent.

  • Page 125: Specifying The Destination Using Programmed Dialing

    Using internet faxing operations Specifying the destination using programmed dialing The only transmission functions that can be used when an e-mail address is selected are broadcast transmission and timer transmission. For information on specifying these settings, refer to the manual provided with the machine.

  • Page 126: Using Broadcast Transmission

    Using internet faxing operations 6.3.1 Using broadcast transmission How to use broadcast transmission Load the document into the machine. If necessary, adjust the fax resolution setting (p. 6-7). Press the [Function] key. Press the [1] key on the 10-key pad. Alternatively, press the [Function] key once to select BROADCAST, and then press the [Yes] key.
  • Page 127 Using internet faxing operations Press of the [Yes] key to display each destinations specified in step 5. – To delete the destination that is displayed, press the [No/C] key. – After all of the destinations have been checked, the message Fin.=START appears.

  • Page 128: Sending A Document At A Specified Time (Timer Transmission)

    Using internet faxing operations Sending a document at a specified time (Timer trans- mission) A document can be scanned and stored in the machine’s memory, then sent at a specified time. Note The time is specified using the 24-hour system. If the machine has not been set to the current time, a document cannot be sent at a specified time.
  • Page 129 Using internet faxing operations Specify the destination. – The destinations can be specified using the one-touch dial or group dial keys, speed dial numbers, or the phone book. They can also be entered directly using the 10-key pad. Press the [Start] key. The document is scanned and stored in the machine’s memory, ready to be sent.

  • Page 130: Cancelling (Deleting) A Document Queued For Timer Transmission

    Using internet faxing operations Cancelling (deleting) a document queued for timer transmission Of the e-mail messages stored in the machine’s memory and reserved for timer transmission, a specific e-mail message can be selected and deleted. 6.5.1 Cancelling a queued document How to cancel a queued document Press the [Function] key.
  • Page 131 Using internet faxing operations Press the [Yes] key to delete the cur- rently displayed transmission job. – The Function mode menu ap- pears. To delete another queued job, press the [8] key, and then repeat steps 3 and 4. – After you have finished deleting queued jobs, press the [No/C] key to return to the main screen.

  • Page 132: Receiving Internet Faxes

    Using internet faxing operations Receiving internet faxes 6.6.1 Types of e-mail messages that can be received The machine can receive the following types of e-mail messages. - Body text of an e-mail message (single-byte characters only) - TIFF-F images - Body text of an e-mail message (single-byte characters only) and TIFF-F images - Text files sent as attachments (single-byte characters only) Note...

  • Page 133: Auto Reception

    Using internet faxing operations 6.6.2 Auto reception If the machine is set to periodically check the POP3 server, internet faxes can be automatically received. Refer to “Setting up auto reception” on page 3-25. If the machine is not set to automatically retrieve messages, e-mail must be checked manually.

  • Page 134: Manual Reception

    Using internet faxing operations 6.6.3 Manual reception If the machine is not set to automatically retrieve messages, or you want to check for messages immediately, e-mail can be checked manually. Checking e-mail manually Press the [Fax] key. The machine switches to fax mode, and the fax screen appears.

  • Page 135: Forwarding Fax Documents

    Using internet faxing operations Forwarding fax documents Fax messages received by the machine can be forwarded to another fax ma- chine (fax number) or to an Internet fax service (e-mail address). Note When forwarding a document that has been received by Internet fax, some limitations may apply, depending on the data format of the image or the type of destination.

  • Page 136: Using The Forwarding Function

    Using internet faxing operations 6.7.1 Using the forwarding function How to use the forwarding function Press the [Utility] key. Press the , key until RX OPERA- appears. TION Press the [6] key on the 10-key pad to select FORWARD. Press the * and ) keys to select ON, or “OFF”, and then ON (PRINT) press the [Yes] key.
  • Page 137 Using internet faxing operations 6-22 SU-502...

  • Page 138: Direct Fax Transmission

    Direct fax transmission...

  • Page 139: About Unimessage Pro I-Net Portal

    Direct fax transmission Direct fax transmission Note In order to perform this operation, the network setting GATEWAY TX must be set to . For details on specifying the gateway transmis- ENABLE sion setting, refer to “Specifying network settings (“NETWORK SETTING” menu)”...

  • Page 140: Checking The Transmission/Reception Results

    Checking the transmission/reception results...

  • Page 141: Checking The Transmission Results

    Checking the transmission/reception results Checking the transmission/reception results The transmission results for up to 60 messages, including sent and received faxes, are recorded. The machine is set to automatically print the activity report each time there have been 60 transmissions. In addition, the transmission results report can be printed by pressing the [Status] key.

  • Page 142: Operation Error Messages

    Operation error messages...

  • Page 143: Common Messages And Their Remedies

    Operation error messages Operation error messages Common messages and their remedies Message Cause Remedy *COMM.ERROR* Communication is not possi- Check the transmission re- XXXX Server ble because of some problem sults. in the machine or due to the Consult with the network ad- condition of the network or ministrator.
  • Page 144 Operation error messages Message Cause Remedy *FILE FULL/RX CANCEL* While receiving an e-mail Retrieve all received e-mail XXXX Server message, the maximum messages stored in the mem- number of managed memory ory. files is used. *SERVER MEMORY FULL* The memory of the SMTP Consult with the network ad- SMTP Server server has become full while...

  • Page 145: Troubleshooting

    Operation error messages Troubleshooting Remedies for several possible problems are described below. Scan to e-mail transmission Problem Cause Remedy Page Transmission is not pos- The connections are in- Check the LED indicator sible. correct. on the hub and check the connections.

  • Page 146: Internet Fax Reception

    Operation error messages Internet fax reception Problem Cause Remedy Page Reception is not possible. The connections are in- Check the LED indicator correct. on the hub and check the connections. The setting to not auto- Specify a time interval for p.

  • Page 147: Direct Fax Transmission (Gateway Tx)

    Operation error messages Direct fax transmission (Gateway TX) Problem Cause Remedy Page Data does not arrive at The “Unimessage Pro I- Check the “Unimessage “Unimes- the machine. Net Portal” settings are Pro I-Net Portal” settings. sage Pro incorrect. I-Net Por- tal”...
  • Page 148 Operation error messages Problem Cause Remedy Page Could not log in using ad- Before logging in this Once login is successful, ministrator mode. time, a different user that user name and pass- name and password had word is saved in the been entered to log in.
  • Page 149 Operation error messages SU-502...

  • Page 150: Appendix

    Appendix...

  • Page 151: Specifications

    Appendix Appendix 10.1 Specifications Scan to e-mail / Scan to server Specifications Communications protocols E-mail transmission: SMTP, TCP/IP FTP transmission: FTP, TCP/IP Resolution 150 × 150 dpi, 300 × 300 dpi, 600 × 600 dpi Data formats E-mail format: MIME Attached file format: TIFF, PDF Cording method MH, MR, MMR, JPEG (For color and gray mode, fixed at JPEG)

  • Page 152: Index

    Index...
  • Page 153 Index Index Numerics 10-key pad ....... 2-9 E-mail .......2-2 123/ABC key ......2-9 E-mail address ....3-5 3-18 E-mail settings ..3-5 3-16 3-21 Encoding method ....4-13 Adding destinations ....3-36 Entering and correcting Using PageScope Web text input ........2-14 Connection Entering text characters ..2-11 to add addresses .....
  • Page 154 Index Machine trouble .......9-3 Receiving internet faxes ..6-17 Mail server ........2-7 Reply address ......3-7 Manual reception ....6-19 Resolution ......4-12 Memory becomes full Resolution key ......2-8 E-mail .......4-14 FTP server ......5-7 Internet faxes ......6-9 Scan key ........2-9 Messages .........9-2 Scan mode ......
  • Page 155 Index Unimessage Pro I-Net portal ........ 2-7 Utility key ......... 2-9 Yes key ........2-9 11-4 SU-502...
  • Page 156 http://konicaminolta.com Printed in China Copyright 4980-7183-01 2005. 3 P/N:91164C157H019 2005...

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