HP 8000 - Elite Convertible Minitower PC User Manual page 46

Adding a suggested signer's signature line
When suggested signers open the document, they will see their name in brackets, indicating that their
signature is required.
To sign the document:
1. Double-click the appropriate signature line.
2. Authenticate using your chosen security logon method.
The signature line will be shown according to the settings specified by the owner of the document.
Encrypting a Microsoft Office document
You can encrypt a Microsoft Office document for you and for your Trusted Contacts. When you encrypt
a document and close it, you and the Trusted Contact(s) you select from the list must authenticate before
opening it.
To encrypt a Microsoft Office document:
1. In Microsoft Word, Microsoft Excel, or Microsoft PowerPoint, create and save a document.
2. Click the Home menu.
3. Click the down arrow next to Sign and Encrypt, and then click Encrypt Document.
The Select Trusted Contacts dialog box opens.
4. Click the name of a Trusted Contact who will be able to open the document and view its contents.
NOTE:
names.
5. Click OK.
6. Authenticate using your chosen security logon method.
If you later decide to edit the document, follow the steps in Signing a Microsoft Office Document.
When the encryption is removed, you can edit the document. Follow the steps in this section to encrypt
the document again.
Removing the encryption from a Microsoft Office document
When you remove encryption from a Microsoft Office document, you and your Trusted Contacts are no
longer required to authenticate to open and view the contents of the document.
To remove encryption from a Microsoft Office document:
1. Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document.
2. Authenticate using your chosen security logon method.
3. Click the Home menu.
4. Click the down arrow next to Sign and Encrypt, and then click Remove Encryption.
Sending an encrypted Microsoft Office document
38 Chapter 6 Privacy Manager for HP ProtectTools
To select multiple Trusted Contact names, hold down the Ctrl key and click the individual
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