Panasonic KX-FL501-B Operating Instructions Manual

High speed laser fax with copier function

Hide thumbs

page of 84

/ 84
Bookmarks

Quick Links

Download this manual

FOR FAX ADVANTAGE ASSISTANCE:

– CALL

1-800-HELP-FAX (1-800-435-7329)

– E-MAIL TO

consumerproducts@panasonic.com

for customers in the U.S.A. or Puerto Rico

– REFER TO

www.panasonic.com

for customers in the U.S.A. or Puerto Rico

High Speed Laser Fax with Copier Function

Operating Instructions

KX-FL501

Model No.

Please read these Operating

Instructions before using the unit

and save for future reference.

This model is designed to be

used only in the U.S.A.

Need help?

Do you have a question about the KX-FL501-B and is the answer not in the manual?

Questions and answers

Summary of Contents for Panasonic KX-FL501-B

Page 1 FOR FAX ADVANTAGE ASSISTANCE: – CALL 1-800-HELP-FAX (1-800-435-7329) – E-MAIL TO Please read these Operating consumerproducts@panasonic.com Instructions before using the unit for customers in the U.S.A. or Puerto Rico and save for future reference. – REFER TO This model is designed to be www.panasonic.com...
Page 2 Thank you for purchasing a Panasonic facsimile. Things you should keep a record of Attach your sales receipt here For your future reference Date of purchase Serial number (found on the rear of the unit) Dealer’s name and address Dealer’s telephone number...
Page 3 Safety instructions Important safety instructions! When using this unit, basic safety precautions 11. Never push any objects through slots in this should always be followed to reduce the risk of unit. This may result in the risk of fire or fire, electric shock, or personal injury.
Page 4 Safety instructions CAUTION: Toner cartridge Laser radiation The printer of this unit utilizes a laser. Use Be careful of the following when you handle of controls or adjustments or performance the toner cartridge. of procedures other than those specified —If you ingest any toner, drink several glasses of water to dilute your stomach herein may result in hazardous radiation exposure.
Page 5 Safety instructions CAUTION: OTHER INFORMATION: Installation Keep the unit away from electrical noise Never install telephone wiring during a generating devices, such as fluorescent lightning storm. lamps and motors. Never install telephone jacks in wet The unit should be kept free from dust, high locations unless the jack is specifically temperature and vibration.
Page 6 Table of Contents Initial Preparation Accessories Included accessories ........8 Accessory information .
Page 7 List of FCC requirements and information ....77 Information Limited PANASONIC Facsimile Products Limited Warranty ... . . 78 Warranty Servicenter Servicenter directory .
Page 8 —credit card type, number, expiration date and your signature, —order part number and quantity. Internet: Visit our web site: http://www.panasonic.com/store (for customers in the U.S.A. or Puerto Rico ONLY) If you have any questions about internet orders, please contact us at: —E-MAIL: panasonicdirect@panasonic.com...
Page 9 Help Button Help function! You can print a quick reference for assistance as follows. Press HELP HELP Display Display: ROTATE & SET Rotate JOG DIAL until the desired item is displayed. 1. How to set the date, time, your logo and fax number.
Page 10 Finding the Controls Overview! Document guides Handset To make or answer calls Paper tray Speaker (Left side of the unit) Recording paper entrance Front cover Document entrance Document stacker Front cover open button Document exit Recording paper exit Paper stacker extender Paper stacker *The document stacker and paper stacker may not be...
Page 11 Finding the Controls Location! To store a scanned document into To turn on/off AUTO ANSWER (p. 40, 41). memory, and then send it (p. 31). To make a collated copy (p. 51). To adjust volumes (p. 21). To select an enlargement or To use ONE-TOUCH DIAL (p.
Page 12 Peel off the seal from the toner cartridge ( Remove the protection bar from the drum unit ( Toner cartridge Drum unit With Panasonic face up on the toner Hold here. cartridge, match the red arrows on the cartridge and the drum unit. Toner cartridge...
Page 13 Setup The toner cartridge is installed when the triangles match. Triangles Tap on the toner cartridge several times to allow the toner to fall into the drum unit. Grab the tabs, and Toner cartridge shake the drum and toner unit horizontally several times.
Page 14 Setup Paper tray, document stacker and paper stacker! Paper tray Insert the paper tray into the two slots on the Paper tray back of the unit ( Let it lean back until it clicks into place( Document stacker Align with the ribs on the document exit ( Pull the document stacker forward gently until it clicks into place ( Document exit...
Page 15 Setup Recording paper! Letter or legal size recording paper can be loaded. The unit can hold up to 150 sheets of 60 g/m to 75 g/m (16 lb. to 20 lb.) paper or 120 sheets of 90 g/m (24 lb.) paper. The unit is set for letter size paper by default.
Page 16 Setup Connections! Connect the handset cord. Connect the telephone line cord. Connect the power cord. When the power is turned on for the first time, the unit will print some basic information. Power cord To a power outlet (120 V, 60 Hz) Power surge protector Connect to “LINE”.
Page 17 Your logo Your facsimile telephone number Date and time Example: FROM : Panasonic Fax FAX NO. : 1234567 Feb. 26 2000 09:02AM Fax Correspondence Setting the date and time...
Page 18 Setup Setting your logo The logo can be your company, division or name. Display MENU MENU Press Display: SYSTEM SET UP Press , then YOUR LOGO Press LOGO= JOG DIAL FLASH (Hyphen) Enter your logo, up to 30 characters, using STOP HANDSET MUTE the dial keypad.
Page 19 Setup To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys Characters – → " & ¥ ’ To change capital or lower case letter. Hyphen button (To insert a hyphen.) FLASH HANDSET Insert button (To insert one character or one space.)
Page 20 Setup Setting your facsimile telephone number Press MENU Display MENU Display: SYSTEM SET UP Press , then YOUR FAX NO. Press NO.= Enter your facsimile telephone number, up to FLASH JOG DIAL 20 digits, using the dial keypad. (Hyphen) STOP Example: NO.=1234567 (Delete)
Page 21 Volumes Adjusting volumes! Ringer volume Display 4 levels (high/middle/low/off) are available. While the unit is idle, press If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance. To turn the ringer off: 1.
Page 22 Automatic Dialing Storing names and telephone numbers in ONE-TOUCH DIAL! For rapid access to frequently dialed numbers, the unit provides 10 stations of ONE-TOUCH DIAL keys. ONE-TOUCH DIAL 1 to 3 can be alternatively used as broadcast keys (p. 37). ONE-TOUCH Press DIRECTORY PROGRAM...
Page 23 Automatic Dialing Storing names and telephone numbers in JOG DIAL! For rapid access to frequently dialed numbers, the unit provides a JOG DIAL directory (100 stations). For your convenience, the following 2 stations have been pre-programmed. HELP-FAX (1-800-435-7329): If you cannot correct a problem after trying the help function (p.
Page 24 Automatic Dialing Editing and erasing a stored name and number! Editing a stored name and number You can edit a name or number stored in ONE-TOUCH DIAL and JOG DIAL. Edit the telephone number. For JOG DIAL Rotate until the desired name further details, see page 23.
Page 25 Automatic Dialing Making a voice call using ONE-TOUCH DIAL and JOG DIAL! Before using this feature, program the desired names and telephone numbers into ONE-TOUCH DIAL and JOG DIAL (p. 22, 23). Using ONE-TOUCH DIAL Display MONITOR Press or lift the handset. Handset Display: TEL=...
Page 26 Caller ID Caller ID service from your phone company! This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to the Caller ID service. Set the following ring count settings to 2 or more rings beforehand. —FAX ring count (feature #06 on page 53) —TEL/FAX ring count (feature #78 on page 59) How Caller ID is displayed...
Page 27 Caller ID Viewing and calling back using caller information! You can easily view caller information and call back. Important: Calling back will not be available in the following cases. —The telephone number includes data other than numbers (i.e. or #). —The caller information does not include a telephone number.
Page 28 Caller ID Confirming caller information using the Caller ID list! The unit will store the 30 most recent caller information. —To print manually, see below. —To print automatically after every 30 new calls, activate feature #26 (p. 55). Sample of a Caller ID list CALLER ID LIST Mar.
Page 29 Caller ID Storing caller information in ONE-TOUCH DIAL and JOG DIAL! Important: This feature is not available in the following cases. —The telephone number includes data other than numbers (i.e. or #). —The caller information does not include a telephone number. For JOG DIAL: Press CALLER ID SEARCH...
Page 30 Voice Contact Talking to the other party after fax transmission reception! You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature.
Page 31 Sending Faxes Sending a fax manually! Document guides Adjust the width of the document guides to the size of the document. Display Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and Handset a single beep is heard. Display: STANDARD RESOLUTION...
Page 32 Sending Faxes Sending a fax using ONE-TOUCH DIAL and DIAL! Before using this feature, program the desired names and telephone numbers into ONE-TOUCH DIAL and JOG DIAL (p. 22, 23). Adjust the width of the document guides to Document guides the size of the document.
Page 33 Sending Faxes Documents you can send! Document weight Minimum size Maximum size Effective scanning area Single sheet: 4 mm Scanned 45 g/m to 90 g/m area (12 lb. to 24 lb.) Multiple sheets: 60 g/m to 75 g/m 128 mm (16 lb.
Page 34 Sending Faxes Reports for confirmation! To confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (p. 53). Sample of a sending report SENDING REPORT YOUR LOGO YOUR FAX NO.
Page 35 Sending Faxes IQ-FAX! This feature can only be used after applying to NetMoves. IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button. Behind the IQ-FAX button is the NetMoves Global Fax Network which manages the delivery of your fax to any fax machine in the world.
Page 36 Sending Faxes Sending a fax using the Internet Adjust the width of the document guides to the size of the document. Document guides Insert the document (up to 15 pages) FACE ONE-TOUCH DOWN until the unit grabs the document and DIAL Display a single beep is heard.
Page 37 Sending Faxes Broadcast transmission! This feature is useful for sending the same document often to selected parties (up to 20 stations). First program the stations, then see page 39 for transmission. The broadcast function utilizes ONE-TOUCH DIAL 1–3. The one-touch dial function will be canceled. BROADCAST key 1 and 2 can accept ONE-TOUCH DIAL and JOG DIAL entries.
Page 38 Sending Faxes Adding a new station JOG DIAL DIRECTORY PROGRAM Rotate until the desired key Press name is displayed. exit the program. Example: <BROADCAST1> Display Press DIRECTORY PROGRAM ADD= DELETE=# Press to select “ADD”. Rotate JOG DIAL until the desired name you want to add is displayed (only using JOG DIAL is available).
Page 39 Sending Faxes Sending the same document to pre-programmed parties Insert the document FACE DOWN. MANUAL BROAD If necessary, press RESOLUTION repeatedly to select the desired setting BROADCAST (p. 31). Display Press the desired (1–2) or BROADCAST MANUAL BROAD You can also use .
Page 40 Receiving Faxes Setting the unit to receive faxes! Use only as a fax With answering machine External telephone answering machine (not included) How you want the unit to receive calls You have a separate You want to use the telephone line just fax machine with an for faxes.
Page 41 Receiving Faxes Voice mail service Mostly voice calls Other (Distinctive Ring) options With a PC 2-number example If you have a computer attached To the to the same same line telephone line, see page 48. Facsimile No. Telephone No. (555-1333) (555-1111) TEL/FAX mode If you are near the...
Page 42 Receiving Faxes mode! (answering all calls manually) Activating TEL mode If the AUTO ANSWER light is on, turn it off by pressing AUTO ANSWER Display Display: TEL MODE Receiving a fax manually When the unit rings, lift the handset to answer the call.
Page 43 Receiving Faxes FAX ONLY mode! (all calls are received as faxes) Activating FAX ONLY mode Set feature #77 to “FAX ONLY” (p. 59). If the AUTO ANSWER light is off, turn it on AUTO ANSWER by pressing The display will show the number of rings Display before the unit answers a call in FAX ONLY mode.
Page 44 Receiving Faxes Using the unit with an answering machine! Setting up the fax machine and an answering machine Connect the answering machine. Remove the stopper and connect the cord. Answering machine (not included) Telephone line cord (not included) Set the number of rings on the answering machine to less than 4. This will allow the answering machine to answer the call first.
Page 45 Receiving Faxes How the fax machine and answering machine work Receiving voice calls The answering machine will record voice messages automatically. Receiving fax calls The fax machine will receive documents automatically when the machine detects a fax calling tone. Receiving a voice message and fax document in one call The answering machine will record the voice message first.
Page 46 Receiving Faxes TEL/FAX mode! (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the fax machine, and want to receive faxes without the unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode, see below.
Page 47 Receiving Faxes When an extension telephone is connected A call is received. The extension telephone will not ring, but The fax machine will not ring, but the fax machine will ring up to 3 times. the extension telephone will ring “Silent fax recognition ring count”...
Page 48 Receiving Faxes Using with an answering machine and computer! We recommend that you always connect the fax machine directly to the wall jack. Wall jack Computer Wall jack Answering machine Note: Set the fax machine to TEL mode. The device which has the shortest ring count will answer a call first. If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to the computer.
Page 49 Receiving Faxes Pager call - when the unit receives a fax! This feature allows your unit to call your pager when your unit receives a fax document. Check that your pager received Press MENU the pager test call. Display: SYSTEM SET UP MONITOR Press Press...
Page 50 Copying Making a copy! The unit can make single or multiple copies (up to 99). Adjust the width of the document guides to Document guides the size of the document. Insert the document (up to 15 pages) FACE Display DOWN until the unit grabs the document and a single beep is heard.
Page 51 Copying To reduce or enlarge a document To make a reduced copy, press To make an enlarged copy, press COPY ZOOM repeatedly and COPY ZOOM repeatedly and select the desired reduction rate. The unit select the desired enlargement rate. The can reduce copies to as little as 50% of the unit can enlarge copies to as much as 200% original by changing the reduction rate 5%...
Page 52 Features Summary Programming! The unit provides various programming features. Program the desired settings by referring to the programming tables (p. 53–59). General programming method Press MENU Display MENU Display: SYSTEM SET UP Select the feature you wish to program. For basic features (p. 53, 54): JOG DIAL Rotate until the desired...
Page 53 Features Summary Basic features! Programming table Code Display & Feature Settings How the unit operates mm/dd/yy See page 17 for details. SET DATE & TIME hh:mm To set the date and time. (2 digits for each entry) See page 18 for details. (Up to 30 YOUR LOGO characters)
Page 54 Features Summary Basic features (cont.)! How to set menu options 1. Press MENU 5. Press JOG DIAL MENU 2. Rotate until the desired 6. Press feature is displayed. 3. Press Note: Step 4 may be slightly different depending on the 4.
Page 55 Features Summary Advanced features! How to set menu options 1. Press MENU 4. Rotate JOG DIAL until the desired setting is displayed. JOG DIAL 2. Rotate until the following is displayed. 5. Press MENU Display: 6. Press ADVANCED MODE JOG DIAL Press and rotate until...
Page 56 Features Summary Advanced features (cont.)! How to set menu options MENU JOG DIAL 1. Press 4. Rotate until the desired setting is displayed. JOG DIAL 2. Rotate until the following is displayed. 5. Press MENU Display: 6. Press ADVANCED MODE JOG DIAL Press and rotate...
Page 57 Features Summary Code Display & Feature Settings How the unit operates If the other party’s fax machine SILENT DETECT. does not send a fax calling tone, select “ON”. The unit detects a If you use the unit with an silent pause and activates the fax answering machine and wish to function.
Page 58 Features Summary Advanced features (cont.) How to set menu options 1. Press MENU 4. Rotate JOG DIAL until the desired setting is displayed. JOG DIAL 2. Rotate until the following is displayed. 5. Press 6. Press MENU Display: ADVANCED MODE Press and rotate JOG DIAL...
Page 59 Features Summary Code Display & Feature Settings How the unit operates “FAX ONLY”: Facsimile only mode FAX ONLY AUTO ANSWER (p. 43) “TEL/FAX”: Telephone/Facsimile To change the receive mode in the TEL/FAX mode (p. 46, 47) AUTO ANSWER setting. See pages 46 and 47 for details. TEL/FAX RING If you use an extension telephone 1, 2, 3, 4...
Page 60 Error Messages Reports! If your unit cannot send a fax, check the following: —the number you dialed is correct, —the other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p.
Page 61 Error Messages Display! If the unit detects a problem, one or more of the following messages will appear on the display. Display message Cause & solution There is something wrong with the unit. Contact our service CALL SERVICE personnel. There is something wrong with the drum unit. Replace the drum CHANGE DRUM unit and the toner cartridge (p.
Page 62 Error Messages Display message Cause & solution The other party’s fax machine is busy or has run out of recording NO FAX REPLY paper. Try again. Recording paper is not installed or the unit has run out of paper. OUT OF PAPER Install paper (p.
Page 63 Operations When a function does not work, check here before requesting help! General Cause & solution Problem I cannot make and receive The power cord or telephone line cord is not connected. calls. Check the connections (p. 16). If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly.
Page 64 Operations Fax – sending Cause & solution Problem I cannot send documents. The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 16). The other party’s fax machine is busy or has run out of recording paper.
Page 65 Operations Fax – receiving (cont.) Cause & solution Problem The printing quality is poor. The other party sent a faint document. Ask them to send a clearer copy of the document. Some paper has instructions recommending which side to print on. Try turning the paper over. You may have used paper with a cotton and/or fiber content that is over 20%, such as letterhead or resume paper.
Page 66 Operations Using an answering machine Cause & solution Problem I cannot receive documents Your greeting message on the answering machine is too automatically. long. Shorten the message (up to 10 seconds). The answering machine rings too many times. Set to 1 or 2 rings.
Page 67 Operations If a power failure occurs! The unit will not function. Fax transmission and reception will be interrupted. If delayed transmission of feature #25 (p. 55) is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored. If fax documents are stored in memory, they will be lost.
Page 68 Replacement Replacing the toner cartridge and the drum unit! When the display shows the following message, replace the toner cartridge. TONER LOW TONER EMPTY We recommend you replace the drum unit every third time you replace the toner cartridge. To check the drum life and quality, please print the printer test list (p. 76). Model No.
Page 69 Remove the protection bar from the drum unit. arrows With Panasonic face up on the toner cartridge, match the red arrows on the cartridge and the drum unit. New toner...
Page 70 Replacement / Jams Install the drum and toner unit by holding the tabs. Drum and toner unit If the lower glass is dirty, clean it with a soft dry cloth. Lower glass Close the front cover, until locked, by Front cover pushing down on both sides.
Page 71 Jams When the recording paper has jammed near the recording paper exit: Remove the jammed paper by pulling it toward you. Jammed paper Close the front cover, until locked, by Front cover pushing down on both sides. Remove the recording paper. Recording Straighten and reinsert it into the paper...
Page 72 Jams Document jams - sending! Front cover Push the front cover open button then open the front cover. Front cover open button Caution: The fuser unit gets hot. Do not touch it. Fuser unit Pull down the middle guide while holding the Jammed document front cover.
Page 73 Jams No feeding or multiple feeding occurs while sending! If no feeding or multiple feeding occurs frequently, adjust the feeder pressure. Green lever Shift the position of the green lever by using a stick like instrument with a pointed end. Left Right Left:...
Page 74 Cleaning Cleaning the inside of the unit! If any of the following problems occurs, clean the inside of the unit: —If misfeeding of your original occurs frequently. —If a black line, a white line or a dirty pattern appears on your recording paper, on your original, or on the fax document received by the other party.
Page 75 Cleaning Remove the drum and toner unit by holding the two tabs. Drum and toner unit Clean the lower glass with a soft dry cloth. Lower glass Reinstall the drum and toner unit by holding the tabs. Close the front cover, until locked, by Front cover pushing down on both sides.
Page 76 Printed Reports Reference lists and reports! You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 53–59). Telephone number list: provides you with names and telephone numbers which are stored in ONE-TOUCH DIAL and JOG DIAL.
Page 77 FCC Information List of FCC requirements and information! If required by the telephone company, inform them alteration of such terminal equipment, or otherwise of the following. materially affect its use or performance, the FCC Registration No.: customer shall be given adequate notice in writing, (found on the rear of the unit) to allow the customer an opportunity to maintain Ringer Equivalence No.:...
Page 78 The warranty does not cover damages which occur in shipment, or failures which are caused by products not supplied by the warrantor such as non Panasonic ink film, toner cartridge or drum unit, or failures which result from accident, misuse, abuse, neglect, mishandling, faulty installation, misapplication,...
Page 79 Phone (808) 488-1996 Fax (808) 486-4369 Service in Puerto Rico Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910...
Page 80 Specifications Technical data about this product! Applicable Lines: Public Switched Telephone Network Document Size: Max. 216 mm (8 ⁄ " ) in width / Max. 600 mm (23 ⁄ " ) in length Effective Scanning Width: 208 mm (8 ⁄ "...
Page 81 The included drum unit or Model No. KX-FA77/KX-FA77D can print approx. 6,000 sheets of letter size paper regardless of the content of the image area. Energy Star As an ENERGY STAR Partner, Panasonic has determined that this product meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR is a U.S. registered mark.
Page 82 Index Index! Accessories ....8 Facsimile telephone number Advanced features ...55–59 (Feature #03) ....20 Answering machine .
Page 83 Index One-touch dial Specifications ....80 (Card) ....22, 76 Storing (Making a voice call) .
Page 84 If our 1-800-HELP-FAX technicians determine that your unit may be an Panasonic knows that if your fax machine is not up and running, neither is “out-of-box failure” , we will attempt to provide you with a factory-new your business.

This manual is also suitable for:

Kx-fl501 Kx-fl501-w