Related Manuals for Panasonic KX-FL503HK
Summary of Contents for Panasonic KX-FL503HK
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Page 1: Operating Instructions
High Speed Laser Fax Operating Instructions KX-FL503HK Model No. Please read these Operating Instructions before using the unit and save for future reference. PFQX1509ZA WM0101EN0... - Page 2 Thank you for purchasing a Panasonic facsimile. For your future reference Date of purchase Dealer’s name and address Dealer’s telephone number Caution: Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
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Page 3: Safety Instructions
Important safety When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. - Page 4 CAUTION: Laser radiation The printer of this unit utilizes a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Fuser unit Fuser unit The fuser unit gets hot. Do not touch it. Toner cartridge Be careful of the following when you handle the toner cartridge.
- Page 5 CAUTION: Installation Never install telephone wiring during a lightning storm. Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines.
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Page 6: Table Of Contents
Turning the AUTO ANSWER mode on remotely ....49 Receive polling (retrieving a fax placed on another fax machine) . . . 49 Black list function ........50... - Page 7 Copy Copying Making a copy ........52 Convenient way to make a copy .
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Page 8: Included Accessories
Accessories Included accessories! Power cord ...1 Telephone line cord...1 Paper stacker ...1 Document stacker ...1 Drum unit...1 Quick Start Sheet ...1 If any item is missing or damaged, check with the place of purchase. Save the original carton and packing materials for future shipping and transportation of the unit. Accessory information! Model No. -
Page 9: Help Button
Help function! You can print a quick reference for assistance as follows. HELP Press Display: ROTATE Rotate until the desired item is EASY DIAL displayed. 1. How to set the date, time, your logo and fax number. QUICK SET UP 2. -
Page 10: Finding The Controls
Finding the Controls Overview! Handset To make or answer calls. Speaker (Left side of the unit) Front cover Document stacker Paper stacker extender Document guides Paper tray Recording paper entrance Document entrance Front cover open button Document exit Recording paper exit Paper stacker *The document stacker and paper stacker may not be... -
Page 11: Location
Location! To turn on/off AUTO ANSWER (p. 40, 41). To use ONE-TOUCH DIAL (p. 22, 26, 33). To transmit to multiple stations (p. 36, 39). To print a quick reference (p. 9). Dial keypad To dial without lifting the handset. To access special telephone services such as call waiting... -
Page 12: Setup
Peel off the seal from the toner cartridge ( Remove the protection bar from the drum unit ( With Panasonic face up on the toner cartridge, match the red arrows on the cartridge and the drum unit. Slide the tab of the toner cartridge into the slot of the drum unit. - Page 13 The toner cartridge is installed when the triangles match. Tap on the toner cartridge several times to allow the toner to fall into the drum unit. Grab the tabs, and shake the drum and toner unit horizontally several times. Push the front cover open button then open the front cover.
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Page 14: Paper Tray, Document Stacker And Paper Stacker
Paper tray, document stacker and paper stacker! Paper tray Insert the paper tray into the two slots on the back of the unit ( Let it lean back until it clicks into place ( Document stacker Align with the ribs on the document exit ( Pull the document stacker forward gently until it clicks into place ( Paper stacker... -
Page 15: Recording Paper
Recording paper! A4 size recording paper can be loaded. The unit can hold up to 150 sheets of 60 g/m (16 lb. to 20 lb.) paper or 120 sheets of 90 g/m Fan the stack of paper to prevent a paper jam. -
Page 16: Connections
Setup Connections! Connect the handset cord. Connect the telephone line cord. Connect the power cord. When the power is turned on for the first time, the unit will print some basic information. To a power outlet (220 –240 V, 50/60 Hz) To a single telephone line jack Caution:... -
Page 17: Date And Time, Your Logo And Facsimile Telephone Number
You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example: FROM : Panasonic Fax Setting the date and time Press MENU Display:... -
Page 18: Setting Your Logo
Setup Setting your logo The logo can be your company, division or name. Press MENU Display: SYSTEM SET UP Press , then YOUR LOGO Press LOGO= Enter your logo, up to 30 characters, using the dial keypad. See the next page for details. Example: “Bill”... - Page 19 To select characters with the dial keypad Pressing the dial keys will select a character as shown below. Keys To change capital or lower case letter. Hyphen button (To insert a hyphen.) FLASH Insert button (To insert one character or one space.) HANDSET MUTE STOP Delete button (To delete a character.)
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Page 20: Setting Your Facsimile Telephone Number
Setup Setting your facsimile telephone number Press MENU Display: SYSTEM SET UP Press , then YOUR FAX NO. Press NO.= Enter your facsimile telephone number, up to 20 digits, using the dial keypad. Example: NO.=1234567 Press SETUP ITEM [ MENU Press Note: You can enter your facsimile telephone number by... -
Page 21: Volumes
Adjusting volumes! Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance. To turn the ringer off: 1. -
Page 22: Automatic Dialing
Storing names and telephone numbers in ONE-TOUCH For rapid access to frequently dialed numbers, the unit provides 10 stations of ONE-TOUCH DIAL keys. ONE-TOUCH DIAL 1 to 3 can be alternatively used as broadcast keys (p. 36). DIRECTORY PROGRAM Press Display: PRESS STATION OR USE EASYDIAL... -
Page 23: Storing Names And Telephone Numbers In Easy Dial
Storing names and telephone numbers in EASY DIAL! For rapid access to frequently dialed numbers, the unit provides a EASY DIAL directory (100 stations). DIRECTORY PROGRAM Press Display: PRESS STATION OR USE EASYDIAL Rotate until the following is EASY DIAL displayed. -
Page 24: Editing And Erasing A Stored Name And Number
Editing and erasing a stored name and Editing a stored name and number You can edit a name or number stored in ONE-TOUCH DIAL and EASY DIAL. Rotate until the desired name EASY DIAL is displayed. Example: Mary means the station number for ONE-TOUCH DIAL DIRECTORY PROGRAM Press... - Page 25 Erasing a stored station and item You can erase ONE-TOUCH DIAL station and EASY DIAL item. Rotate until the desired name EASY DIAL is displayed. Example: Mary Press DIRECTORY PROGRAM EDIT= Press to select “DELETE”. DELETE OK? YES:SET/NO:STOP To cancel erasing, press Press The stored name and number are deleted.
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Page 26: Making A Voice Call Using One-Touch Dial And Easy Dial
Automatic Dialing Making a voice call using ONE-TOUCH DIAL and EASY DIAL! Before using this feature, program the desired names and telephone numbers into ONE-TOUCH DIAL and EASY DIAL (p. 22, 23). Using ONE-TOUCH DIAL Press MONITOR or lift the handset. Display: TEL= Confirm that there are no documents in the... -
Page 27: Caller Id
Caller ID service from your phone This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to the Caller ID service. Set the following ring count settings to 2 or more rings beforehand. —FAX ring count (feature #06 on page 55) —TEL/FAX ring count (feature #78 on page 61) How Caller ID is displayed... -
Page 28: Viewing And Calling Back Using Caller Information
Caller ID Viewing and calling back using caller information! You can easily view caller information and call back. Important: Calling back will not be available in the following cases. —The telephone number includes data other than numbers (i.e. —The caller information does not include a telephone number. Press CALLER ID SEARCH Example (2 new calls are received):... -
Page 29: Confirming Caller Information Using The Caller Id List
Confirming caller information using the Caller ID list! The unit will store the 30 most recent caller information. —To print manually, see below. —To print automatically after every 30 new calls, activate feature #26 (p. 57). Sample of a Caller ID list CALLER ID LIST NAME TELEPHONE NUMBER... -
Page 30: Storing Caller Information In One-Touch Dial And Easy Dial
Caller ID Storing caller information in ONE-TOUCH DIAL and EASY Important: This feature is not available in the following cases. —The telephone number includes data other than numbers (i.e. —The caller information does not include a telephone number. Press CALLER ID SEARCH Example: 2 NEW CALLS Display:... -
Page 31: Voice Contact
You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. -
Page 32: Sending Faxes
Sending Faxes Sending a fax manually! Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. Display: If necessary, press RESOLUTION... -
Page 33: Sending A Fax Using One-Touch Dial And Easy Dial
Sending a fax using ONE-TOUCH DIAL and EASY DIAL! Before using this feature, program the desired names and telephone numbers into ONE-TOUCH DIAL and EASY DIAL (p. 22, 23). Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. -
Page 34: Documents You Can Send
Sending Faxes Documents you can Minimum size Maximum size 128 mm (5 " ) 216 mm ⁄ " ) Note: Remove clips, staples or other similar fasteners. Check that ink, paste or correction fluid has dried. Do not send the following types of documents. Use copies for fax transmission. —Chemically treated paper such as carbon or carbonless duplicating paper —Electrostatically charged paper —Heavily curled, creased or torn paper... -
Page 35: Reports For Confirmation
Reports for confirmation! To confirm the communication results, the following reports are available. Sending report This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (p. 55). Sample of a sending report SENDING REPORT OTHER FACSIMILE START TIME... -
Page 36: Broadcast Transmission
Sending Faxes Broadcast transmission! This feature is useful for sending the same document often to selected parties (up to 20 stations). First program the stations, then see page 39 for transmission. The broadcast function utilizes ONE-TOUCH DIAL 1–3. The one-touch dial function will be canceled. BROADCAST key 1 and 2 can accept ONE-TOUCH DIAL and EASY DIAL entries. - Page 37 Adding a new station Rotate EASY DIAL until the desired key name is displayed. Example: <BROADCAST1> DIRECTORY PROGRAM Press ADD= Press to select “ADD”. EASY DIAL Rotate until the desired name you want to add is displayed (only using EASY DIAL is available). Example (EASY DIAL): Mike Example...
- Page 38 Sending Faxes Erasing a stored station Rotate EASY DIAL until the desired key name is displayed. Example: <BROADCAST1> DIRECTORY PROGRAM Press ADD= Press to select “DELETE”. EASY DIAL Rotate until the desired station you want to erase is displayed. Example (EASY DIAL): Dick Example (ONE-TOUCH DIAL-3):...
- Page 39 Sending the same document to pre-programmed parties Insert the document FACE DOWN. RESOLUTION If necessary, press repeatedly to select the desired setting (p. 32). Press the desired BROADCAST MANUAL BROAD You can also use EASY DIAL desired key name, and press FAX START Example: <BROADCAST1>...
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Page 40: Receiving Faxes
This is how the unit will operate. faxes! With answering machine You want to use the fax machine with an answering machine. Activating an answering machine (p. 44) AUTO ANSWER Connect an external telephone answering machine and set the ring count of the answering machine to less than 4. - Page 41 Use as telephone/ automatic fax You want to answer the voice call yourself and receive fax calls without rings. TEL/FAX mode (p. 46) Set feature #77 to “TEL/FAX” (p. 61). Turn AUTO ANSWER on by pressing AUTO ANSWER When receiving voice calls: The unit will ring.
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Page 42: Tel Mode (Answering All Calls Manually)
mode! (answering all calls manually) Activating TEL mode If the AUTO ANSWER light is on, turn it off by pressing AUTO ANSWER Display: Receiving a fax manually When the unit rings, lift the handset to answer the call. When: —document reception is required, —a fax calling tone (slow beep) is heard, or —no sound is heard, press... -
Page 43: Fax Only Mode (All Calls Are Received As Faxes)
If you have a telephone line just for faxes, we recommend the following setup. Example: One telephone line is used for voice calls and a separate telephone line for faxes. Only a fax machine is connected. Receiving Faxes Display Line 1 –... -
Page 44: Using The Unit With An Answering Machine
Activate the answering machine. Set the receive mode of the fax machine to TEL mode (p. 42) or FAX ONLY mode (p. 43). If you set to FAX ONLY mode, set the ring count in FAX ONLY mode to more than 4 (feature #06 on page 55). -
Page 45: Receiving A Voice Message And Fax Document In One Call
Note: Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine. Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call. -
Page 46: Tel/Fax Mode
Use this mode when you are always near the fax machine, and want to receive faxes without the unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode, see below. - Page 47 TEL/FAX delayed ring count The number of rings generated before the fax machine answers depends on the setting of feature #78 on page 61. The fax machine will not generate an audible ring during this time. The extension telephone will not ring, but the fax machine will ring up to 3 times.
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Page 48: Using With An Answering Machine And Computer
Extension telephone! If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press Important: Use a touch tone telephone as the extension telephone and enter the fax activation code firmly. -
Page 49: Turning The Auto Answer Mode On Remotely
TEL mode. Receive polling! (retrieving a fax placed on another fax machine) This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call. -
Page 50: Black List Function
Receiving Faxes Black list function! You can reject receiving facsimiles by registering the black list numbers. Up to 10 phone numbers can be stored as follows. Press MENU Display: SYSTEM SET UP Press , then BLACK LIST Press MODE=OFF EASY DIAL Rotate to select “ON”. -
Page 51: Pager Call - When The Unit Receives A Fax
Pager call - when the unit receives a This feature allows your unit to call your pager when your unit receives a fax document. MENU Press Display: SYSTEM SET UP Press , then FAX PAGER CALL Press MODE=OFF EASY DIAL Rotate to select “ON”. -
Page 52: Making A Copy
Copying Making a copy! The unit can make single or multiple copies (up to 99). Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until the unit grabs the document and a single beep is heard. - Page 53 To reduce or enlarge a document To make a reduced copy, press COPY ZOOM repeatedly and select the desired reduction rate. The unit can reduce copies to as little as 50% of the original by changing the reduction rate 5% at a time.
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Page 54: Programming
Features Summary Programming! The unit provides various programming features. Program the desired settings by referring to the programming tables (p. 55–61). General programming method MENU Press Display: SYSTEM SET UP Select the feature you wish to program. For basic features (p. 55, 56): EASY DIAL Rotate feature is displayed. -
Page 55: Basic Features
Basic features! Programming table Code Display & Feature SET DATE & TIME To set the date and time. YOUR LOGO To set your logo. YOUR FAX NO. To set your facsimile telephone number. SENDING REPORT To print and check the sending report for fax transmission results (p. - Page 56 Features Summary Basic features (cont.)! How to set menu options MENU 1. Press EASY DIAL 2. Rotate until the desired feature is displayed. 3. Press EASY DIAL 4. Rotate until the desired setting is displayed. Programming table (cont.) Code Display & Feature REMOTE TAM ACT.
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Page 57: Advanced Features
Advanced features! How to set menu options MENU 1. Press EASY DIAL 2. Rotate until the following is displayed. Display: ADVANCED MODE Press and rotate the desired feature is displayed. 3. Press Programming table Code Display & Feature AUTO JOURNAL To print the journal report automatically for fax communications. - Page 58 Features Summary Advanced features How to set menu options MENU 1. Press EASY DIAL 2. Rotate until the following is displayed. Display: ADVANCED MODE Press and rotate the desired feature is displayed. 3. Press Programming table (cont.) Code Display & Feature BLACK LIST To set the black list function.
- Page 59 Code Display & Feature FAX ACTIVATION If you use an extension telephone and wish to use it to receive a fax, activate this feature, and enter the code (p. 48). This code is also used to receive a voice message and a fax in the same call (p.
- Page 60 Features Summary Advanced features How to set menu options MENU 1. Press 2. Rotate EASY DIAL until the following is displayed. Display: ADVANCED MODE Press and rotate the desired feature is displayed. 3. Press Programming table (cont.) Code Display & Feature ECM SELECTION ECM stands for Error Correction Mode.
- Page 61 Code Display & Feature AUTO ANSWER To change the receive mode in the AUTO ANSWER setting. TEL/FAX RING If you use an extension telephone in TEL/FAX mode, select the desired number of rings of the extension telephone. TONER SAVE To save on toner consumption. SET DEFAULT To reset on advanced features to their default settings.
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Page 62: Reports
The document was not fed into the unit properly. Reinsert the document and try again. — The other party’s fax machine is busy or has run out of recording paper. Try again. The document was not fed properly. Reinsert the document and try again. -
Page 63: Display
Display! If the unit detects a problem, one or more of the following messages will appear on the display. Display message CALL SERVICE CHANGE DRUM CHECK DOCUMENT CHECK DRUM CHECK MEMORY COVER OPEN EASY DIAL FULL FAILED PICK UP FAX IN MEMORY FAX MEMORY FULL MEMORY FULL MODEM ERROR... - Page 64 TRANSMIT ERROR WRONG PAPER Cause & solution The other party’s fax machine is busy or has run out of recording paper. Try again. Recording paper is not installed or the unit has run out of paper. Install paper (p. 15).
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Page 65: When A Function Does Not Work, Check Here Before Requesting Help
When a function does not work, check here before requesting General Problem I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The other party complains they only hear a fax tone and cannot talk. -
Page 66: Fax – Sending
The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 16). The other party’s fax machine is busy or has run out of recording paper. Try again. The other party’s machine is not a facsimile. Check with the other party. -
Page 67: Receive Mode
Fax – receiving (cont.) Problem The printing quality is poor. Receive mode Problem I cannot select the desired receive mode. The other party complains that they cannot send a document. Copying Problem The unit does not make a copy. A black line, a white line or a dirty pattern appears on the copied document. -
Page 68: If A Power Failure Occurs
Change the code on the answering machine to another number which does not include “#”. Also change the code of the fax machine with feature #12 (p. 56). Your answering machine has run out of recording tape. -
Page 69: Document Jams - Sending
Document jams - Push the front cover open button then open the front cover. Caution: The fuser unit gets hot. Do not touch it. Pull down the middle guide while holding the front cover. Remove the jammed document carefully. Lift the middle guide firmly. Close the front cover, until locked, by pushing down on both sides. -
Page 70: Recording Paper Jam
Jams Recording paper When the recording paper has jammed in the unit The display will show the following message. PAPER JAMMED Push the front cover open button then open the front cover. Caution: The fuser unit gets hot. Do not touch it. When the recording paper has jammed near the drum and toner unit: Remove the jammed paper by pulling it... -
Page 71: No Feeding Or Multiple Feeding Occurs While Sending
Remove the recording paper. Straighten and reinsert it into the recording paper entrance. When the recording paper was not fed into the unit properly The display will show the following message. FAILED PICK UP Remove the recording paper. Straighten and reinsert it into the recording paper entrance. -
Page 72: Cleaning The Inside Of The Unit
Cleaning the inside of the If any of the following problems occurs, clean the inside of the unit: —If misfeeding of your original occurs frequently. —If a black line, a white line or a dirty pattern appears on your recording paper, on your original, or on the fax document received by the other party. - Page 73 Remove the drum and toner unit by holding the two tabs. Clean the lower glass with a soft dry cloth. Reinstall the drum and toner unit by holding the tabs. Close the front cover, until locked, by pushing down on both sides. Reconnect the power cord and the telephone line cord.
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Page 74: Replacing The Toner Cartridge And The Drum Unit
—Do not place the drum unit near dust or dirt, or in a high humidity area. —Do not expose the drum unit to direct sunlight. Do not unplug the fax machine to prevent loss of fax documents in memory. Do not pour any toner into the toner cartridge. - Page 75 Remove the protection bar from the drum unit. With Panasonic face up on the toner cartridge, match the red arrows on the cartridge and the drum unit. Slide the tab of the toner cartridge into the slot of the drum unit.
- Page 76 Replacement Install the drum and toner unit by holding the tabs. If the lower glass is dirty, clean it with a soft dry cloth. Lower glass Close the front cover, until locked, by pushing down on both sides. Waste disposal method Waste material may be dumped or incinerated under conditions which meet all country and local environmental regulations.
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Page 77: Reference Lists And Reports
Reference lists and You can print out the following lists and reports for your reference. Setup list: provides you with the current settings of the basic and advanced programming features (p. 55–61). Telephone number list: provides you with names and telephone numbers which are stored in ONE-TOUCH DIAL and EASY DIAL. -
Page 78: Technical Data About This Product
Specifications Technical data about this Applicable Lines: Document Size: Effective Scanning Width: 208 mm (8 Recording Paper Size: Effective Printing Width: Transmission Time*: Scanning Density: Halftone Level: Scanner Type: Printer Type: Data Compression System: Modified Huffman (MH), Modified READ (MR), Modem Speed: Operating Environment: Dimensions (H x W x D):... - Page 79 Toner life! Model No. KX-FA76A toner cartridge can print approx. 2,000 sheets of A4 size paper with a 5% image area. Toner life depends on the amount of content in a received, copied or printed document. The following is the approximate relationship between image area and toner life for Model No.
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Page 80: Index
Index Index! Accessories ....8 Advanced features ...57–61 Answering machine ....44 AUTO ANSWER button . -
Page 81: Paper Tray
One-touch dial (Card) ....22, 77 (Making a voice call) ...26 (Sending faxes) ....33 (Storing) . - Page 82 Kyushu Matsushita Electric Co., Ltd. 1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan...