Olivetti d-COPIA4524MF Operation Manual
  1. Manuals
  2. Brands
  3. Olivetti Manuals
  4. Fax Machine
  5. d-COPIA4524MF
  6. Operation manual
Olivetti d-COPIA4524MF Operation Manual

Olivetti d-COPIA4524MF Operation Manual

Hide thumbs Also See for d-COPIA4524MF:
Table of Contents

Advertisement

Quick Links

Download this manual
d-COPIA4524MF
FAX OPERATION GUIDE
Code: 607706en

Advertisement

Table of Contents

Troubleshooting

loading
Need help?

Need help?

Do you have a question about the d-COPIA4524MF and is the answer not in the manual?

Questions and answers

Related Manuals for Olivetti d-COPIA4524MF

Summary of Contents for Olivetti d-COPIA4524MF

  • Page 1 FAX OPERATION GUIDE Code: 607706en...
  • Page 2 PUBLICATION ISSUED BY: Olivetti S.p.A. Gruppo Telecom Italia www.olivetti.com Copyright © 2023, Olivetti All rights reserved CE Marking (Declaration of Conformity) for users of the European Union (EU) This product complies with the following EU directives: 2011/65/EU, 2009/125/EC and 2014/53/EU directives.

  • Page 3: Table Of Contents

    Contents Contents ............................i Preface ............................v About the FAX Operation Guide (this Guide) ................v Structure of the guide ..................... v Conventions Used in This Guide ................... vi Legal and Safety Information ............1-1 Notice ............................1-2 Safety Conventions in This Guide ................1-2 About this Operation Guide ..................1-3 Legal Notice ........................1-3 FCC PART 68 REQUIREMENTS ..................1-3...
  • Page 4 Logging in when Job Accounting has been Enabled ..........3-15 Fax transmission functions ....................3-16 Quiet Mode ..........................3-17 Original Size ........................... 3-17 Original Image ........................3-17 FAX Resolution ........................3-18 Original Orientation ......................3-18 Continuous Scan ........................3-19 Long Original ......................... 3-19 File Name Entry ........................
  • Page 5 Print Setting ........................5-7 EmailEncryptedTX ......................5-8 DigitalSignature ......................5-8 Settings for Forwarding from Embedded Web Server RX (Forward Settings) ..5-10 Sub Address Box Function ....................5-11 Sub Address Box ......................5-11 Sub Address Communication ................... 5-11 Registering a Sub Address Box ................5-12 Changing Sub Address Box ..................
  • Page 6 Recipient Format ......................7-5 FAX RX Result Reports ....................7-6 Activity Report (Outgoing FAX Report and Incoming FAX Report) ........7-7 Printing Activity Reports ....................7-7 Automatic Printout ......................7-7 Status Page ..........................7-8 Reporting FAX Receipt Result by E-mail ................7-9 Confirmation Screen of Destinations ................. 7-11 Fax Settings ..................

  • Page 7: Contents

    Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.

  • Page 8: Conventions Used In This Guide

    Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Click to move from the current page to the previously Contents to jump to the displayed page. This is convenient when you want to corresponding page.
  • Page 9 Conventions used in procedures for operating the machine In this Operation Guide, continuous operation is as follows: Actual procedure Procedure indicated in this guide Select the [System Menu/Counter] key [System Menu/Counter] key > [ ] key > [Common Settings] > [OK] ...
  • Page 10 Size and Orientation of Originals and Paper Original sizes and paper sizes such as A5 can be used in both the horizontal and vertical orientations. To distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In addition, the following icons are used to indicate original and paper placement orientations on the touch panel.

  • Page 11: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ..................................1-2 Safety Conventions in This Guide ......................1-2 About this Operation Guide ........................1-3 Legal Notice ..............................1-3 FCC PART 68 REQUIREMENTS ........................

  • Page 12: Notice

    Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

  • Page 13: About This Operation Guide

    Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...

  • Page 14: Important Safety Instructions

    Legal and Safety Information > Notice 7 If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line service is subject to state tariffs.

  • Page 15: Importantes Mesures De Securite

    Legal and Safety Information > Notice IMPORTANTES MESURES DE SECURITE Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes: 1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à...

  • Page 16: Technical Regulations For Terminal Equipment

    Legal and Safety Information > Notice Technical regulations for terminal equipment Terminal Equipment (TE);TBR 21 Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling.

  • Page 17: Trademark Information

    Legal and Safety Information > Notice Trademark Information • Microsoft, Windows, Windows Server, Excel and PowerPoint are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated. •...

  • Page 18: Before Using The Fax Machine

    Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ............................ 2-2 Machine ................................. 2-2 Operation Panel ............................2-4 Operation Method ............................2-5 Setting Date and Time ............................2-6 Local FAX Information Entry ..........................2-7 TTI (Transmit Terminal Identification) .......................

  • Page 19: Part Names And Functions

    Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine’s Operation Guide Operation panel Perform the fax operation with this panel.
  • Page 20 Before Using the Fax Machine > Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor. Opening handle Hold this handle when opening or closing the Document Processor. Original table Stack the sheet originals on this table. Original eject table Read originals are ejected onto this table.

  • Page 21: Operation Panel

    Before Using the Fax Machine > Part Names and Functions Operation Panel 9 10 11 13 14 15 1 [Copy] key: Displays the Copy screen. 2 [Status/Job Cancel] key: Displays the Status/Job Cancel screen. 3 [Send] key: Displays the screen for sending. You can change it to display the Address Book screen. 4 [Document Box/USB] key: Displays the Document Box/USB screen.

  • Page 22: Operation Method

    Before Using the Fax Machine > Part Names and Functions Operation Method This section explains how to operate the setting menus on the message display. Displaying the Menus and Configuring Settings Select the [System Menu/Counter] key or [Function Menu] key to display the setting menus. Select the [ ] key, ] key, [ ] key, [...

  • Page 23: Setting Date And Time

    Before Using the Fax Machine > Setting Date and Time Setting Date and Time Set the local date and time at the place of installation. When you send a fax using the transmission function, the date and time as set here will be printed in the header of the fax.

  • Page 24: Local Fax Information Entry

    Before Using the Fax Machine > Local FAX Information Entry Local FAX Information Entry Register the local FAX information below. TTI (Transmit Terminal Identification) Select whether or not to print the local fax information on the fax on the receiving system. Display the screen.

  • Page 25: Local Fax Id

    Before Using the Fax Machine > Local FAX Information Entry Local FAX ID Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. The Local FAX ID is used for transmission limit purposes. Transmission Restriction (page 8-10) Display the screen.

  • Page 26: Fax Dialing Mode

    Before Using the Fax Machine > Local FAX Information Entry FAX Dialing Mode Select the dialing mode according to the line type. NOTE This setting does not appear in some regions. Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key >...

  • Page 27: Pbx Setting (Europe Only)

    Before Using the Fax Machine > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.

  • Page 28: Registering Destinations In The Address Book

    Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Embedded Web Server RX.
  • Page 29 Before Using the Fax Machine > Registering Destinations in the Address Book Enter the fax number. [FAX Number] > [Edit] Enter the fax number. NOTE Up to 32 characters can be entered. Use the numeric keys to enter a number. Selecting the [Address Recall/Pause] key adds about three seconds of waiting time during dialing.
  • Page 30 Before Using the Fax Machine > Registering Destinations in the Address Book Enter the address number. NOTE You can set any value between 1 and 250. Select the [ ] or [ ] key or the numeric keys to enter a number. Address Number is an ID for a destination.
  • Page 31 Before Using the Fax Machine > Registering Destinations in the Address Book Select the members (destinations). [Group Member] > [Edit] > [Menu] > [ ] key > [Add Member] > [OK] key. Select the member you want to add > [OK] key The fax number and address of the member selected are displayed.
  • Page 32 Before Using the Fax Machine > Registering Destinations in the Address Book Editing Address Book Entries Edit the destinations (contacts) you added to the Address Book. Display the screen. [System Menu/Counter] key > [ ] key > [Edit Destination] > [OK] key > ] key >...
  • Page 33 Before Using the Fax Machine > Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. Display the screen.

  • Page 34: Adding A Destination On One Touch Key

    Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 22 destinations can be registered. Register fax destinations in the Fax screen.
  • Page 35 Before Using the Fax Machine > Registering Destinations in the Address Book Editing One Touch Key Edit the destinations you added to One Touch Key. Select the One Touch Key to be edited. Press the One Touch Key to be edited (2 seconds or more). Select a key number, select the [OK] key.
  • Page 36 Before Using the Fax Machine > Registering Destinations in the Address Book Deleting One Touch Key Delete the destinations you added to One Touch Key. Select the One Touch Key to be deleted. Press the One Touch Key to be deleted (2 seconds or more). Select a key number, select the [OK] key.

  • Page 37: Sending Faxes

    Sending Faxes This chapter explains the following topics: Basic transmission procedure ..........................3-2 Using redial ..............................3-3 Checking and Editing Destinations ......................3-4 Checking the Send Status ........................... 3-5 Priority Override Send ..........................3-5 Cancelling Memory Transmission (while originals are being scanned) ..........3-6 Cancelling Memory Transmission (during communication) ..............

  • Page 38: Basic Transmission Procedure

    Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Select the [FAX] key. The base screen for fax appears. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Select the transmission method.

  • Page 39: Using Redial

    Sending Faxes > Basic transmission procedure Selecting the functions. Select [Function Menu] key, and set transmitting functions that can be used. Fax transmission functions (page 3-16) Send Start. Press the [Start] key. When scanning finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed.

  • Page 40: Checking And Editing Destinations

    Sending Faxes > Basic transmission procedure Checking and Editing Destinations Check and edit a selected destination. [FAX] key > [Confirm/Add Destination] key Check the destination. Select the destination you want to check, select the [OK] key. ] key > [Detail/Edit] > [OK] key Information of the destination is displayed.

  • Page 41: Checking The Send Status

    Sending Faxes > Basic transmission procedure Checking the Send Status Select the [Status/Job Cancel] key. Display the send job status screen. ] key > [Send Job Status] > [OK] key Display the send job status screen. Check the details of the transmission job. Select the job you want to check.

  • Page 42: Cancelling Memory Transmission (While Originals Are Being Scanned)

    Sending Faxes > Basic transmission procedure Cancelling Memory Transmission (while originals are being scanned) Select the [Stop] key. During memory transmission, to cancel scanning while originals are being scanned, select the [Stop] key on the operation panel. Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original output table.
  • Page 43 Sending Faxes > Basic transmission procedure Select [Line Off]. When communication is disconnected, transmission stops. NOTE To cancel direct transmission, delayed transmission, or polling transmission, refer to the section for that function. To cancel direct transmission, refer to the following: Cancelling Direct Transmission (page 3-22) To cancel a delayed transmission or send a fax by immediate transmission, refer to the following:...

  • Page 44: Methods For Entering The Destination

    Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If New Destination Entry(FAX) is set to [Prohibit], it is not possible to directly enter a fax number. Select the destination from the Address Book or the One Touch Key.
  • Page 45 Sending Faxes > Methods For Entering the Destination Select transmission settings. Sub address communication, encrypted transmission, transmission start speed and ECM can be set. Select [Detail]. Select the item to change the settings for and then select [Edit] or [Change]. Description Sub Address Set this to transmit using a Sub Address.

  • Page 46: Choosing From The Address Book

    Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to the following: Registering Destinations in the Address Book (page 2-11) [FAX] key >...

  • Page 47: Choosing By One Touch Key

    Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Key. NOTE For more information on adding One Touch Key, refer to the following: Adding a Destination on One Touch Key (page 2-17) Select the [FAX] key.

  • Page 48: Broadcast Transmission

    Sending Faxes > Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
  • Page 49 Sending Faxes > Methods For Entering the Destination Select the destination from the Address Book Select the [Address Book] key. Select the destination. Select the [OK] key. To add destinations, repeat steps 2 to 3. NOTE For details of the Address Book, refer to the following: Choosing from the Address Book (page 3-10) Select the destination from the One Touch Key Select all the One Touch Key to which necessary destinations are registered.

  • Page 50: Login/Logout

    Sending Faxes > Login/Logout Login/Logout Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Login Enter the login user name. If this screen is displayed during operations, select the [OK] key while the column for entering a login user name is selected.

  • Page 51: Logging In When Job Accounting Has Been Enabled

    Sending Faxes > Login/Logout Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login Enter the account ID. If this screen is displayed during operations, enter the account ID. NOTE If you entered a wrong character, select the [Clear] key and enter the account ID again.

  • Page 52: Fax Transmission Functions

    Sending Faxes > Fax transmission functions Fax transmission functions To configure the settings for functions, select the [Function Menu] key. Operation Method (page 2-5) 29 Displays the function menu. 30 Selects the item displayed or changes the numeric value. 31 Confirms the selected setting. 32 Cancels the current menu setting to return to the menu one level higher.

  • Page 53: Quiet Mode

    Sending Faxes > Quiet Mode NOTE For the procedure for transmitting FAX, refer to the following: Basic transmission procedure (page 3-2) Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. (Value: [Off] / [On]) Original Size Specify the original size to be scanned.

  • Page 54: Fax Resolution

    Sending Faxes > FAX Resolution FAX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Item Description 200x100dpi Norm. when sending originals with standard Typical character size: 10.5 point Resolution Resolution size characters...

  • Page 55: Continuous Scan

    Sending Faxes > Continuous Scan Continuous Scan Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously until you select [End Scan]. (Value: [Off] / [On]) Long Original Reads long-sized original documents using a document processor. (Value: [Off] / [On]) NOTE Only a single side of a long original cannot be scanned.

  • Page 56: Fax Delayed Tx

    Sending Faxes > FAX Delayed TX FAX Delayed TX Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Description Does not use the delayed transmission. Uses the delayed transmission. Start Time Set the time from between 00:00 and 23:59 in one-minute increments. IMPORTANT If the current time displayed on the message display is not correct, you cannot send originals correctly at the preset time.

  • Page 57: Setting The Delayed Transmission

    Sending Faxes > Setting the Delayed Transmission Setting the Delayed Transmission Cancelling Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, use the procedure below. Display the screen. [Status/Job Cancel] key > [ ] key > [Scheduled Job] > [OK] key Display the scheduled job screen.

  • Page 58: Fax Direct Tx

    Sending Faxes > FAX Direct TX FAX Direct TX Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent. Setting for Direct transmission Description Starts direct transmission.

  • Page 59: Density

    Sending Faxes > Density Density Adjust the density. (Value: [-4] (Lighter) to [+4] (Darker)) NOTE When you want to increase the density of the original that has thin density, density needs to be adjusted to Darker. When you want to reduce the density of the original that has thick density, density needs to be adjusted to Lighter.

  • Page 60: Standby Transmission

    Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

  • Page 61: Interrupt Send

    Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set. NOTE When the total number of standby transmissions and delayed transmissions has already reached 35, you cannot use interrupt send.

  • Page 62: Using Chain Dial

    Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.

  • Page 63: Program

    Sending Faxes > Program Program By registering sets of frequently used functions as a single program, you can simply select one of the [Program I] to [Program IV] keys as needed to recall those functions. [ID Card Copy] is printed on the [Program I] key. This function allows you to copy the front and back sides of ID card or other document that is smaller than Statement or A5 size onto a single page.

  • Page 64: Confirming The Registered Program

    Sending Faxes > Program Confirming the Registered Program The settings of the registered program can be confirmed by recalling the program. Recalling Program (page 3-28) Recalling Program Select the one of the [Program I] to [Program IV] keys where the settings you want to recall are registered. The current settings of various functions are replaced with the registered settings.

  • Page 65: Receiving Faxes

    Receiving Faxes This chapter explains the following topics: FAX Automatic Reception ............................4-2 Reception Method ............................4-2 Checking and Changing the Reception Method ..................4-2 Flow of reception ............................4-3 Canceling reception (Disconnection of communication) ................ 4-3 Manual Reception ..............................4-4 Flow of reception ............................

  • Page 66: Fax Automatic Reception

    Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-dedicated reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. •...

  • Page 67: Flow Of Reception

    Receiving Faxes > FAX Automatic Reception Flow of reception Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings.

  • Page 68: Manual Reception

    Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by selecting [On hook] key after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to the following: Reception (page 8-7) Connecting a telephone set (commercially available product) to this machine enables you to receive originals...

  • Page 69: Fax Reception Functions

    Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Restrict the type of paper that can be used. Media Type for Print Output page 4-6 ...

  • Page 70: Fax Reception Settings

    Receiving Faxes > Fax reception settings Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, types Cardstock, Color, Envelope, Thick, High Quality, Custom 1-8 For more information about configuring settings, refer to the following: FAX Media Type (page 8-7)

  • Page 71: Rx Date/Time

    Receiving Faxes > Fax reception settings RX Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

  • Page 72: Using Convenient Fax Functions

    Using Convenient Fax Functions This chapter explains the following topics: Forward Settings ..............................5-2 Type of Forwarding Destination ......................... 5-2 Setting Forwarding ............................5-2 Registering Forwarding Destination ......................5-3 Changing and Deleting Registration Contents ..................5-4 Forwarding Time Setting ..........................5-6 File Format Setting ............................

  • Page 73: Forward Settings

    Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.

  • Page 74: Registering Forwarding Destination

    Using Convenient Fax Functions > Forward Settings Registering Forwarding Destination Use the procedure below to register a forwarding destination. Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key > [Reception] > [OK] key > [ ] key >...

  • Page 75: Changing And Deleting Registration Contents

    Using Convenient Fax Functions > Forward Settings Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents. Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key > [Reception] >...

  • Page 76: File Format Setting

    Using Convenient Fax Functions > Forward Settings File Format Setting If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, XPS, or OpenXPS as the file format. Display the screen. [System Menu/Counter] key >...

  • Page 77: Forwarding Time Setting

    Using Convenient Fax Functions > Forward Settings Forwarding Time Setting Register the start time and end time between which forwarding is enabled. Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key > [Reception] >...

  • Page 78: File Name Entry

    Using Convenient Fax Functions > Forward Settings File Name Entry You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number. Display the screen. [System Menu/Counter] key > [ ] key >...

  • Page 79: Emailencryptedtx

    Using Convenient Fax Functions > Forward Settings EmailEncryptedTX Sends encrypted E-mail using the electronic certificate. Encryption secures the document transmission. Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key > [Reception] >...
  • Page 80 Using Convenient Fax Functions > Forward Settings Configure the protocol settings From the [Network Settings] menu, click [Protocol]. Set [SMTP (E-mail TX)] and [S/MIME] to [On] in Send Protocols. Click [Submit]. Configure the E-mail function. From the [Function Settings] menu, click [E-mail]. Configure the settings in “S/MIME”...

  • Page 81: Settings For Forwarding From Embedded Web Server Rx (Forward Settings)

    Using Convenient Fax Functions > Forward Settings Settings for Forwarding from Embedded Web Server RX (Forward Settings) You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine. For information on the network settings, refer to the followings: Machine’s Operation Guide Accessing Embedded Web Server RX Display Embedded Web Server RX.

  • Page 82: Sub Address Box Function

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.

  • Page 83: Registering A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

  • Page 84: Changing Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Enter the box information. The table below lists the items to be set. Enter the information for each item and select the [OK] key. Item Description Sub Address You can use up to 20 digits including the numbers from 0 to 9, ‘...

  • Page 85: Deleting Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Deleting Sub Address Box Display the screen. [System Menu/Counter] key > [ ] key > [Document Box] > [OK] key > [ key > [Sub Address Box] > [OK] key > [ ] key >...

  • Page 86: Printing Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box, use the following operation. Display the screen. [Document Box/USB] key > [ ] key >...

  • Page 87: Checking Details

    Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box. Display the screen. [Document Box/USB] key > [ ] key > [Sub Address Box] > [OK] key Selecting the Originals.

  • Page 88: Deleting Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box. Display the screen. [Document Box/USB] key > [ ] key >...

  • Page 89: Sub Address Transmission

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.

  • Page 90: Polling Communication

    Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
  • Page 91 Using Convenient Fax Functions > Polling Communication Using Polling Transmission Select the [Document Box/USB] key. Place the originals. Display the screen. ] key > [Polling Box] > [OK] key > [Store File] > [OK] key Select the functions. Select the [Function Menu] key. It is possible to set the following functions.

  • Page 92: Polling Reception

    Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
  • Page 93 Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Select the [FAX] key. Turn on polling reception. [Function Menu] key > [ ] key >...

  • Page 94: Printing From A Polling Box

    Using Convenient Fax Functions > Polling Communication Press the [Start] key. The operations for reception begin. NOTE When On is selected in Check beforeSend, a confirmation screen is displayed for the entered FAX number. Confirmation Screen of Destinations (page 7-11) Printing from a Polling Box Use this procedure to print an original stored in a Polling box.

  • Page 95: Checking Details

    Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. Display the screen. [Document Box/USB] key > [ ] key > [Polling Box] > [OK] key Select the original.

  • Page 96: Encryption

    Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.

  • Page 97: Registering An Encryption Key

    Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.

  • Page 98: Deleting Registration Contents Of Encryption Key

    Using Convenient Fax Functions > Encryption Deleting Registration Contents of Encryption Key Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key > [TX/RX Common] > [OK] key > [Encryption Key] > [OK] key Delete Select the encryption key you want to delete.

  • Page 99: Setting The Encrypted Reception

    Using Convenient Fax Functions > Encryption Select whether or not to use an encryption box. To use an encryption box, [On] > [OK] key. Select an encryption box using the procedure below. To not use an encryption box, [Off] > [OK] key. Proceed to step 7.

  • Page 100: Using A Connected Telephone

    Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 101 Using Convenient Fax Functions > Using a Connected Telephone Preparation: Select [Auto (FAX/TEL)]. Reception Mode (page 8-8) The telephone rings. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not ring. NOTE You can change the number of times the ringing tone rings.

  • Page 102: Fax/Answering Machine Auto Switch Reception

    Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 103 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 104: Drd Reception (Available For Some Countries.)

    Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for some countries.) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
  • Page 105 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. When a call comes in, the telephone will ring. NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception. Manual Reception (page 5-36) Answer the call.

  • Page 106: Manual Send

    Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination.

  • Page 107: Manual Reception

    Using Convenient Fax Functions > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.

  • Page 108: Remote Switch Function

    Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other.

  • Page 109: Sending Faxes From Pc

    Sending Faxes from PC This chapter explains the following topics: Flow of Network FAX Sending ..........................6-2 Flow of Network FAX Receiving ..........................6-3 Setup ..................................6-4 Installing the FAX Driver ..........................6-5 Uninstalling the FAX Driver ......................... 6-8 Basic Transmission .............................. 6-10 Configuring the Driver Default Settings ....................

  • Page 110: Flow Of Network Fax Sending

    Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...

  • Page 111: Flow Of Network Fax Receiving

    Sending Faxes from PC > Flow of Network FAX Sending Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence. Another fax machine sends a fax to this machine. The machine receives the fax. The machine sends the fax data to a networked PC using the memory forwarding function.

  • Page 112: Setup

    Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine and PC to the network using a network cable. Machine’s Operation guide Machine Registration Using the memory transmission function, select the recipient PC or file format. NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail attachment.

  • Page 113: Installing The Fax Driver

    Sending Faxes from PC > Setup Installing the FAX Driver The procedure for installing the FAX Driver is explained below. Insert the Product Library disc. NOTE Installation on Windows must be done by a user logged on with administrator privileges. If the "Welcome to the Found New Hardware Wizard"...
  • Page 114 Sending Faxes from PC > Setup After clicking [Accept] in the license dialog box, depending on your region, a message about resource and energy conservation may appear. Read the message and click [OK]. After installation is successful, "Set Duplex as default" appears and is selected on the Finished page.
  • Page 115 Sending Faxes from PC > Setup Select FAX Driver. 1 Select the device to be installed. 2 Click [ 3 Select the product to be installed. 4 Select [FAX Driver]. 5 Click [ 6 Click [Install]. NOTE The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click (Refresh).

  • Page 116: Uninstalling The Fax Driver

    Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Search] in charms, and enter "Uninstall Olivetti Product Library" in the search box. Select [Uninstall Olivetti Product Library] in the search list.
  • Page 117 Sending Faxes from PC > Setup Finish uninstalling. If a system restart message appears, restart the computer by following the screen prompts. This completes the software uninstallation procedure. NOTE The software can also be uninstalled using the Product Library. In the Product Library screen, select to uninstall, and follow the on-screen instructions to uninstall the software.

  • Page 118: Basic Transmission

    Sending Faxes from PC > Basic Transmission Basic Transmission This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an example. Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation.
  • Page 119 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-13) You will return to the Print dialog box for the application.
  • Page 120 Sending Faxes from PC > Basic Transmission Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. •Maximum number of characters that can be entered: 64 characters •Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be entered as the first character) Click [Add to Destination List].

  • Page 121: Configuring The Driver Default Settings

    Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. From the start button, click [Control Panel], [Hardware and Sound], and [Devices and Printers].

  • Page 122: Default Settings Dialog Box

    Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Display the screen.
  • Page 123 Sending Faxes from PC > Basic Transmission Item Description FAX Delayed Check the checkbox in order to activate the time fields to Transmit checkbox the right of the checkbox whenever you want to set the time that your documents will be transmitted. The desired time setting can be entered directly with the keyboard or by clicking on the ...
  • Page 124 Sending Faxes from PC > Basic Transmission (3) Authentication Tab Item Description User Login checkbox If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password.
  • Page 125 Sending Faxes from PC > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered.

  • Page 126: Changing Transmit Settings

    Sending Faxes from PC > Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to.
  • Page 127 Sending Faxes from PC > Basic Transmission Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select a group of destinations, select [Group] from the filter's drop- down menu.
  • Page 128 Sending Faxes from PC > Basic Transmission (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Open the Option Settings dialog box. Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box.
  • Page 129 Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab.
  • Page 130 Sending Faxes from PC > Basic Transmission (5) Transmitting Terminal Information Data The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the [Sender Information tab]. For the setting procedures, refer to the following: (4) Sender Information Tab (page 6-17) 6-22...

  • Page 131: Using Cover Pages

    Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
  • Page 132 Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Open the Transmit Settings dialog box. Perform Steps 1 to 7 of the Basic Transmission method to display the Transmit Settings dialog box.
  • Page 133 Sending Faxes from PC > Basic Transmission Add the destination to the destination list. Add this information to the [Destination List] by clicking on the [Add to Destination List] button. To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button.
  • Page 134 Sending Faxes from PC > Basic Transmission Attach a Cover Page. Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox. Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.
  • Page 135 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button.
  • Page 136 Sending Faxes from PC > Basic Transmission Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description Message A maximum of 1,000 characters can be entered. Transmit.

  • Page 137: Cover Page Registration (Default Settings)

    Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
  • Page 138 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button.
  • Page 139 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to the following: (4) Sender Information Tab (page 6-17) Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
  • Page 140 Sending Faxes from PC > Basic Transmission Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some...
  • Page 141 Sending Faxes from PC > Basic Transmission Menu Item Template Display Inserted Information Sender Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name Sender - FAX Number Sender information FAX Number number...

  • Page 142: Transmission Control

    Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.

  • Page 143: Managing Jobs

    Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............. 7-2 Checking FAX Job History ............................7-3 Displaying Job Log Screen ........................... 7-3 Printing Administrative Reports (Result Report Setting) ................... 7-4 Send Result Reports ............................ 7-4 Attached image when a network fax is sent ....................

  • Page 144: Various Tools For Checking Transmission Results And Registration Status

    Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Reports Display Menu Contents to Timing of Check Reference Location Check...

  • Page 145: Checking Fax Job History

    Managing Jobs > Checking FAX Job History Checking FAX Job History Display the history of the latest 50 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 50 each of send and receipt results are displayed regardless of the account ID.

  • Page 146: Printing Administrative Reports (Result Report Setting)

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

  • Page 147: Report For Job Canceled Before Sending

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports. Display the screen.

  • Page 148: Fax Rx Result Reports

    Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. Reporting FAX Receipt Result by E-mail (page 7-9) Display the screen.

  • Page 149: Activity Report (Outgoing Fax Report And Incoming Fax Report)

    Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.

  • Page 150: Status Page

    Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen. [System Menu/Counter] key >...

  • Page 151: Reporting Fax Receipt Result By E-Mail

    Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/ SubAddress].
  • Page 152 Managing Jobs > Reporting FAX Receipt Result by E-mail Enter the E-mail address ] key > [Address Entry] > [OK] key Enter the desired e-mail address using the numeric keys. For details on character entry, refer to the following: Character Entry Method (page 10-2) Select the [OK] key.

  • Page 153: Confirmation Screen Of Destinations

    Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Check beforeSend, the confirmation screen of destinations appears after pressing the [Start] key. Machine’s Operation Guide Follow the steps below to confirm the destinations. Check all destinations. Confirm every destination.

  • Page 154: Fax Settings

    Fax Settings This chapter explains the following topics: Default fax settings ..............................8-2 System Menu Settings ..........................8-3 Report ................................8-4 Common Settings ............................8-5 FAX ................................. 8-6 Transmission Restriction ............................ 8-10 Registering Permit FAX No........................8-11 Changing Permit FAX No.......................... 8-12 Deleting Permit FAX No.

  • Page 155: Default Fax Settings

    Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Select the [System Menu/Counter] key to show the settings on the message display. Then, select from the settings displayed. Operation Method (page 2-5) 3 Displays the System Menu items.

  • Page 156: System Menu Settings

    Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guide Reference Item Description Page Report Print reports to check the machine settings and status.

  • Page 157: Report

    Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Description Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc.

  • Page 158: Common Settings

    Fax Settings > Default fax settings Common Settings Configures overall machine operation. Sound Item Description Buzzer Set options for buzzer sound during the machine operations. Job Finish Emit a sound when a print job is normally completed. Value: Off, On, FAX RX Only FAX Speaker Adjust the volume of the speaker.

  • Page 159: Fax

    Fax Settings > Default fax settings Show PowerOffMsg Item Description Show PowerOffMsg Set the mode whether display a confirmation message in power supply off. Value: Off, On Settings related to the fax function can be configured. TX/RX Common Item Description Encryption Key This is used to register an encryption key for encrypted communication.
  • Page 160 Fax Settings > Default fax settings Item Description ECM TX Set whether ECM TX is performed. ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.
  • Page 161 Fax Settings > Default fax settings Item Description Reception Mode Select the reception mode. Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD) If Auto (DRD) is selected, select the DRD Pattern. Value: Pattern 1 (Normal Ring), Pattern 2 (Double Ring), Pattern 3 (Short-Short- Long), Pattern 4 (Short-Long-Short) DRD reception mode is available for some countries.
  • Page 162 Fax Settings > Default fax settings TX/RX Restriction This function allows you to send or receive originals only when communication requirements are met. Transmission Restriction (page 8-10) Select Key Set. (Select Key Settings) If you register a function to the Left Select key or Right Select key, you can quickly set the function when using fax functions.

  • Page 163: Transmission Restriction

    Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.

  • Page 164: Registering Permit Fax No

    Fax Settings > Transmission Restriction Reception Rejection Prerequisites Requirements Reception • Register Reject FAX numbers.* • The sender’s Local FAX Number is not registered. Rejection Registering Reject FAX No. (page 8-13) • The sender’s Local Fax • Reception restriction settings are Number matches a Reject specified in [Reject List] in Reception FAX No.

  • Page 165: Changing Permit Fax No

    Fax Settings > Transmission Restriction Changing Permit FAX No. Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key > [TX/RX Restrict.] > [OK] key > [ ] key > [Permit No. List] > [OK] key Change.

  • Page 166: Registering Reject Fax No

    Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key > [TX/RX Restrict.] > [OK] key > [ ] key >...

  • Page 167: Changing Reject Fax No

    Fax Settings > Transmission Restriction Changing Reject FAX No. Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key > [TX/RX Restrict.] > [OK] key > [ ] key > [Reject No. List] > [OK] key Change.

  • Page 168: Registering Permit Id No

    Fax Settings > Transmission Restriction Registering Permit ID No. NOTE Up to 10 Permit ID numbers can be registered. Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key > [TX/RX Restrict.] > [OK] key > [ ] key >...

  • Page 169: Changing Permit Id No

    Fax Settings > Transmission Restriction Changing Permit ID No. Display the screen. [System Menu/Counter] key > [ ] key > [FAX] > [OK] key > [ ] key > [TX/RX Restrict.] > [OK] key > [ ] key > [Permit ID List] > [OK] key Change.

  • Page 170: Setting Send Restriction

    Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. Display the screen.

  • Page 171: Unknown Number Reception

    Fax Settings > Transmission Restriction Unknown Number Reception Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction. To change the reception restriction for the unknown fax number, follow the steps below. Display the screen.

  • Page 172: Unusable Time

    Fax Settings > Unusable Time Unusable Time This feature sets a time period during which the machine will not print received faxes. IMPORTANT When Unusable Time is set, in addition to fax printing, all other printing operations are prohibited during the unusable time period, including printing of copy jobs and printer jobs, and printing from USB memory.
  • Page 173 Fax Settings > Unusable Time Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time. Enter Unlock Code (0000 to 9999). Select [OK]. NOTE To use the machine temporarily during unusable time, enter the Unlock Code and select [Login].

  • Page 174: Account Management

    Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
  • Page 175 Fax Settings > Account Management Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission •...

  • Page 176: Troubleshooting

    Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................9-2 Responding to an Attention Indicator Flashes ....................9-2 Precautions When Turning Power OFF ........................ 9-3 Messages ................................. 9-4 Error Code List ................................ 9-6 Troubleshooting ..............................9-9 Common inquiries ............................... 9-11...

  • Page 177: Indicators During Sending/Receiving Operation

    Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. •...

  • Page 178: Precautions When Turning Power Off

    Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. When [Show Power Off Message] is set, a shutdown confirmation screen is displayed. It takes about 3 minutes for power off.

  • Page 179: Messages

    Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the following: Error Code List (page 9-6) To print the sent/receipt result report, refer to the following: Send Result Reports (page 7-4)
  • Page 180 Troubleshooting > Messages Reference Message Checkpoint Corrective Action Page Job Accounting restriction Is the acceptable printing The printing count exceeded the ― exceeded. Job is canceled. count restricted by Job acceptable count restricted by Job Accounting exceeded? Accounting. Cannot print any more.

  • Page 181: Error Code List

    Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
  • Page 182 Troubleshooting > Error Code List Error Code Possible Cause/Action U01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.
  • Page 183 Troubleshooting > Error Code List Error Code Possible Cause/Action U04100 Recipient machine is not equipped with a sub address box function, or the sub address does not match. U04200 Encrypted transmission was canceled because the specified box is not registered. U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function.

  • Page 184: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Cannot send document. Is the modular cord Connect the modular cord ― connected correctly? correctly.
  • Page 185 Troubleshooting > Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot perform sub Is the recipient fax machine Sub address transmission cannot ― address transmission. equipped with a sub be performed unless the recipient address transmission fax machine has a similar sub feature? address transmission feature.

  • Page 186: Common Inquiries

    Troubleshooting > Common inquiries Common inquiries The following are the inquiries that are frequently received after this product has been purchased. Question Answer I want to add a completion stamp when sending This product does not have a function for faxes.

  • Page 187: Appendix

    Appendix This chapter explains the following topics: Character Entry Method ............................. 10-2 Specifications ............................... 10-7 Menu Map ................................10-9 Received FAX Sizes and Paper Priority (Metric Model) .................. 10-15 Received FAX Sizes and Paper Priority (Inch Model) ..................10-16 10-1...

  • Page 188: Character Entry Method

    Appendix > Character Entry Method Character Entry Method This section explains how to enter characters. Using the Keys Account Name: Text Display/Key Description Message Displays entered characters. Display Cursor Characters are entered at the position of the cursor. Right Select key Select to select the type of characters you want to enter.

  • Page 189: Selecting Type Of Characters

    Appendix > Character Entry Method Selecting Type of Characters To enter characters, the following three types are available: Types Description To enter alphabets. To enter numerals. Symbols To enter symbols. In a character entry screen, select [Text] to select the type of characters you want to enter. Account Name: Account Name: Symbols:...

  • Page 190: Entering Symbols

    Appendix > Character Entry Method Keys Characters (Each press of a key changes the character in the order from left to right.) (Repeats from the first character on the left) 9 (During number entry) ‘ (space) (Repeats from the first character on the left) 0 (During number entry) Select to change the character in the cursor position between upper case and lower case.

  • Page 191: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps shown below to enter “R&D” for example. Select the [7] key three times. [r] is entered. Select the [*/.] key. [r] changes to [R]. Select the [ ] key. The cursor moves to the right. Select the [#] key.
  • Page 192 Appendix > Character Entry Method Select the [ ] key. 10-6...

  • Page 193: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. FAX function Item Description Compatibility Communication Line Subscriber telephone line Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/ 14400/12000/9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...
  • Page 194 Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T Operating system Windows Server 2012/2016/2019 and Windows 8.1/10/11 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi) Document Size A4, A5, B5(JIS), Folio, Letter, Legal, Statement FAX Delayed Transmit...

  • Page 195: Menu Map

    Appendix > Menu Map Menu Map Address Book (page 3-10) Redial (page 3-3) Checking and Editing Destinations (page 3-4) Manual Send (page 3-23) Manual Reception (page 4-4) One Touch Key (page 3-11) Program (page 3-27) Quiet Mode (page 3-17) Original Size (page 3-17) Original Image (page 3-17) FAX Resolution (page 3-18) Orig.Orientation (page 3-18)
  • Page 196 Appendix > Menu Map Print Job Status (refer to the machine’s Operation Guide) Send Job Status (refer to the machine’s Operation Guide) Store Job Status (refer to the machine’s Operation Guide) Scheduled Job (page 3-20) Print Job Log (page 7-3) Send Job Log (page 7-3) Store Job Log (refer to the machine’s Operation Guide) FAX Job Log...
  • Page 197 Appendix > Menu Map Report (page 8-4) Report Print (page Menu Map (refer to the machine’s Operation Guide) 8-4) Config. List (refer to the machine’s Operation Guide) Status Page (page 7-8) Font List (refer to the machine’s Operation Guide) Opt NW Status (refer to the machine’s Operation Guide) DataSanitization (refer to the machine’s Operation Guide) Admin Rpt Set.
  • Page 198 Appendix > Menu Map Common Settings Language (refer to the machine’s Operation Guide) Default Screen (refer to the machine’s Operation Guide) Sound (page 8-5) FAX Speaker (page 8-5) FAX Monitor (page 8-5) Display Bright. (refer to the machine’s Operation Guide) Orig./Paper Set.
  • Page 199 Appendix > Menu Map FAX (page 8-6) TX/RX Common Encryption Key (page 5-25) Transmission TTI (page 2-7) (page 8-6) Local FAX Name (page 2-7) Account Name Use (page 8-6) Local FAX ID (page 2-8) Local FAX Number (page 2-8) FAX Dialing Mode (page 2-9) Retry Times (page 8-6) ECM TX (page 2-9) TX Start Speed (page 2-9)
  • Page 200 Appendix > Menu Map Edit Destination Address Book (page 2-11) Edit Restriction (refer to the machine’s Operation Guide) Print List (page 2-16) AddrBookDefaults (refer to the machine’s Operation Guide) Adjust/Maint. (refer to the machine’s Operation Guide) 10-14...

  • Page 201: Received Fax Sizes And Paper Priority (Metric Model)

    Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Folio Folio...

  • Page 202: Received Fax Sizes And Paper Priority (Inch Model)

    Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Legal Statement...

  • Page 203: Index

    Index ECM RX ECM TX Email Encrypted TX Numerics E-mail Notice 2 in 1 Print Job Finish Notice 3-19 Reporting FAX Receipt Result Encryption Communication 5-25 Account Management 8-21 Changing and Deleting Registration Contents of Account Name Use Encryption Key 5-26, 5-27 Address Book 2-11, 3-10...
  • Page 204 Local FAX ID Part Names and Functions Local FAX Name PBX Setting 2-10 Local FAX Number Permit Fax No. Login 3-14 Change/Deletion 8-12 Logout 3-14 Registration 8-11 Long Original 3-19 Permit ID No. Change/Deletion 8-16 Registration 8-15 Polling Communication 5-19 Machine (Names) Checking 5-24...
  • Page 205 Selection of Transmit Terminal Identification (TTI) Send Status Sound FAX Monitor FAX Speaker Job Finish Specifications 10-7 Standby Transmission 3-24 Sub Address Box Function 5-11 Checking 5-16 Deleting Originals after Printing from a Sub Address 5-16 Deleting Originals from a Sub Address Box 5-17 How to Change 5-13, 5-14...
  • Page 207 Olivetti S.p.A. Strada Monte Navale 2/C 10015 IVREA (TO) Italy www.olivetti.com Copyright © 2023 Olivetti All rights reserved The manufacturer reserves the right to make changes to the product described in this manual at any moment and without giving prior warning.

Table of Contents