Sharp MX-2600N Quick Start Manual

Digital full color multifunctional system

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Operation manual (799 pages)

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Summary of Contents for Sharp MX-2600N

Page 1 DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM Quick Start Guide Quick Start Guide Quick Start Guide Keep this manual close at hand for reference whenever needed. MODEL: MX-2600N MX-3100N Before using the machine Functions of the machine and procedures for placing originals and loading paper.
Page 2: Operation Manuals And How To Use Them
OPERATION MANUALS AND HOW TO USE THEM 3 printed manuals and a manual in PDF format are provided with the machine. Printed manuals To learn the parts of the machine and how to use them To load paper Before using the machine (page 7) To make a copy Copying (page 23) To print a file...
Page 3: Operation Guide
Manuals in PDF format Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format. The Operation Guide can be downloaded from the Web pages in the machine. Operation Guide For detailed information Convenient methods for using the Operation Guide...
Page 4: Checking The Ip Address
CHECKING THE IP ADDRESS To check the IP address of the machine, print out the all custom setting list in the system settings. SYSTEM SETTINGS System Settings Admin Password List Print Total Count Default Settings (User) Fax Data Paper Tray Address Control Receive/Forward Settings...
Page 5: Accessing The Web Server In The Machine
ACCESSING THE WEB SERVER IN THE MACHINE When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser on your computer. Opening the Web pages Downloading the Operation Guide The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages. Access the Web server in the machine to open the Web pages.
Page 6: Table Of Contents
TABLE OF CONTENTS CHECKING THE IP ADDRESS............2 ACCESSING THE WEB SERVER IN THE MACHINE .
Page 7 Faxing BASE SCREEN OF FAX MODE ........... .60 SENDING A FAX.
Page 8 Document filing DOCUMENT FILING .............96 QUICKLY SAVING A JOB (Quick File) .
Page 9 Before using the machine Before using the machine This section provides general information about the machine, including the names and functions of the parts of the machine and its peripheral devices, and the procedures for placing originals and loading paper. PART NAMES AND FUNCTIONS .
Page 10: Part Names And Functions
PART NAMES AND FUNCTIONS (1) Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be scanned at once. (2) Document feeder tray Place the originals in this tray when using the automatic document feeder. (3) Operation panel (4) Document glass This is used to scan books and other originals that...
Page 11 (12) (13) (12) Keyboard This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel. Use the keyboard to enter a password, file name, or other text. (13) Main power switch This is used to power on the machine.
Page 12: Operation Panel
OPERATION PANEL Image send indicators LINE indicator This lights up during transmission or reception in fax mode. The indicator also lights up during transmission in scan mode. DATA indicator When a received fax cannot be printed because of a problem such as out of paper, the indicator blinks. The indicator lights steadily when there is data that is waiting to be transmitted.
Page 13 Numeric keys Numeric keys These are used to enter the number of These are used to enter the number of copies, fax numbers, and other copies, fax numbers, and other numbers. numbers. [LOGOUT] key ( [LOGOUT] key ( When user authentication is enabled, When user authentication is enabled, press this key to log out after using press this key to log out after using...
Page 14: Using The Touch Panel
USING THE TOUCH PANEL The touch keys that appear in the touch panel are grouped for easy operation. The layout and functions of the touch keys are explained below. Mode select keys [COPY] key To use the copy function, touch this key to switch to copy mode.
Page 15 Checking the status of the machine The touch panel has a key for checking the status of the machine. "Job Status" display This shows the first 4 print jobs in the print queue (the job in progress and jobs waiting to be printed). The type of job, the set number of copies, the number of copies completed, and the job status appear.
Page 16: User Authentication
USER AUTHENTICATION When user authentication is enabled in the system settings, you must log in before using the machine. User authentication is initially disabled. When you have finished using the machine, log out. User authentication methods There are two methods for performing user authentication: login by user number and login by login name and password.
Page 17: Home Screen
Touch this to move to the second home screen. (2) Mode select keys Use these keys to switch between copy, image send, document filing, and Sharp OSA modes. (3) Title This shows the title of the home screen. Shortcuts to functions can be registered as keys in the home screen. When a shortcut key is touched, the screen for that function appears.
Page 18: Image Check Function (Preview)
IMAGE CHECK FUNCTION (PREVIEW) The image check function is used to display the content of a received fax or other data in the touch panel. Convenient uses of image check "Printing only faxes that are needed" You can check a received fax before printing it. If you don't need the fax, you can delete it without printing it, allowing you to save paper and toner.
Page 19: Placing Originals
PLACING ORIGINALS The automatic document feeder can be used to automatically scan many originals at once. This saves you the trouble of manually feeding each original. For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes attached, use the document glass.
Page 20: Changing Paper In A Tray
CHANGING PAPER IN A TRAY Names of the trays The names of the trays are shown below. For the number of sheets of paper that can be loaded in each tray, see the following manuals: • Operation Guide, "Paper Tray Settings" in "7. SYSTEM SETTINGS" •...
Page 21: Loading Paper In A Tray
Loading paper in a tray To change the paper in a tray, load the desired paper in the tray and then change the tray settings in the machine to specify the loaded paper. The procedure for changing the tray paper size is explained below. As an example, the paper in tray 1 is changed from 8-1/2"...
Page 22: Changing The Tray Settings
Changing the tray settings When you change the paper in a tray, the tray settings in the system settings must also be changed. SYSTEM SETTINGS System Settings Admin Password List Print Total Count Default Settings (User) Paper Tray Fax Data Address Control Settings Receive/Forward...
Page 23: Loading Paper In Other Trays
Loading paper in other trays Bypass tray Place paper that is 7-1/4" x 10-1/2" (A5) or smaller in the horizontal orientation. Special types of paper that cannot be loaded in other trays can be loaded in the bypass tray. For detailed information on the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in "1. BEFORE USING THE MACHINE"...
Page 24: Large Capacity Tray
Large capacity tray The paper size of tray 5 can only be changed by a service technician. Do not load as shown below. Gently pull out the paper tray. Insert the paper with the print side face down. Fan the paper well before inserting it. Otherwise, multiple sheets may feed at once and cause a misfeed.
Page 25 Copying Copying This section explains the basic procedures for using the copier function. This section also introduces the various types of copying that can be performed using the special modes. BASE SCREEN OF COPY MODE ....24 MAKING COPIES.
Page 26: Base Screen Of Copy Mode
BASE SCREEN OF COPY MODE Touch the [COPY] key in the touch panel to open the base screen of copy mode. Select copy settings in the base screen. (1) [Color Mode] key Touch this key to change the color mode. (2) Output display When one or more output functions such as sort, group, staple sort, or saddle stitch have been...
Page 27: Making Copies
MAKING COPIES This is the most basic procedure for making copies. DOCUMENT IMAGE SEND COPY FILING Ready to scan for copy. Color Mode Special Modes Full Color 2-Sided Copy Plain 8½x11 Output Exposure 8½x11 8½x11R Auto File 8½x14 11x17 Quick File Original Paper Select Copy Ratio...
Page 28: 2-Sided Copying (Automatic Document Feeder)
2-SIDED COPYING (Automatic Document Feeder) You can use the automatic document feeder to make automatic 2-sided copies without the bother of manually turning the originals over and re-inserting them. This section explains how to copy 1-sided originals onto both sides of the paper.
Page 29: Copying On Special Paper (Bypass Copy)
COPYING ON SPECIAL PAPER (Bypass Copy) Use the bypass tray to copy on special media such as heavy paper, envelopes, and tab paper. This section explains how to load 8-1/2" x 11" heavy paper in the bypass tray. The side to be scanned must be face up! The side to be copied on must be face down!
Page 30: Selecting A Tray
Paper Select Bypass Tray Type/Size Setting Type Size 12x18(A3W),11x17,8½x14 Heavy Paper 2 Auto-Inch 8½x11,8½x11R,5½x8½R 7¼x10½R,A3,A4,B4,B5 A3W(12x18),A3,A4,A4R,A5R,B4 Auto-AB B5,B5R,216x330(8½x13) 11x17,8½x11 Custom Size X17 Y11 Manual Paper Select Paper Tray Bypass Tray 8½x11 1. 8½x11 Plain Plain 2. 8½x11R Plain 3. 8½x14 Plain 4.
Page 31: Making Color Copies (Color Mode)
MAKING COLOR COPIES (Color Mode) When color and black & white originals are mixed together, you can have the machine automatically detect whether each original is color or black & white and make each copy accordingly. The procedure for copying with the color mode set to "Auto" for automatic detection of color and black &...
Page 32: Selecting The Exposure And Image Type
SELECTING THE EXPOSURE AND IMAGE TYPE You can specify the original image type to obtain a clearer copy. The example of copying an original with light colors such as pencil writing is explained below. The side to be scanned must be face up! Color Mode Special Modes Full Color...
Page 33: Fitting The Copy Image To The Paper (Automatic Ratio Selection)
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) You can copy an original onto any size of paper using automatic enlargement/reduction. This section explains how to copy an 8-1/2" x 11" original onto 11" x 17" paper. The side to be scanned must be face up! Color Mode Special Modes Full Color...
Page 34 Set the number of copies. Press the [COLOR START] key or the [BLACK & WHITE START] key. Correct sets Cancel scanning Cancel copying...
Page 35: Enlargement/Reduction (Preset Ratios / Zoom)
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) For precise adjustment of the copy size, you can select a preset ratio and/or adjust the ratio in increments of 1%. As an example, this section explains how to reduce the image to 55%. The side to be scanned must be face up! Color Mode Special Modes Full Color...
Page 36 Set the number of copies. Press the [COLOR START] key or the [BLACK & WHITE START] key. Correct sets Cancel scanning Cancel copying...
Page 37: Interrupting A Copy Run (Interrupt Copy)
INTERRUPTING A COPY RUN (Interrupt Copy) When the machine is printing, you can temporarily interrupt the job and perform a copy job that you wish to prioritize. This feature is useful when you need to make an urgent copy during a long copy run.
Page 38: Storing Copy Operations (Job Programs)
STORING COPY OPERATIONS (Job Programs) You can store a group of copy settings. The settings can be retrieved and used whenever needed. When you frequently use the same group of settings, this saves you the trouble of manually selecting the settings each time you need to use them.
Page 39: Deleting A Job Program
Exit Job Programs Press program number. Recall Store/Delete Deleting a job program Exit Job Programs Press program number. Recall Store/Delete Exit Job Programs Press program number. Recall Store/Delete A job program has been already stored in this location. Cancel Delete Store Exit Job Programs...
Page 40: Special Modes
SPECIAL MODES The special modes can be used for a variety of special-purpose copy jobs. This section introduces the types of copies that can be made with the special modes. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.
Page 41: Selecting A Special Mode
SELECTING A SPECIAL MODE The procedure for selecting settings for "Adding margins (Margin Shift)" is explained below as an example. Although the specific settings for each special mode vary, the general procedure is the same. The side to be scanned must be face up! Color Mode Special Modes Full Color...
Page 42: Convenient Copy Functions
CONVENIENT COPY FUNCTIONS Adding margins (Margin Shift) Use this function to shift the image on the copy to create binding margins. This function is convenient when you will be binding the copies with a string or placing them in a binder. Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when making...
Page 43 Copying a large number of originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and copy the sets as a single job.
Page 44: Multi Shot
Copying multiple pages onto one sheet of paper (Multi Shot) Use this function to copy two or four original pages onto one sheet of paper. Copying a pamphlet (Book Copy) Use this function to copy a book, pamphlet, or other bound original. The copies will be arranged in the same pamphlet-style layout.
Page 45 Printing the date or a stamp on copies (Stamp) Use this function to print the date, a stamp, the page number, or text on copies. A color can be selected to print a stamp or text in color. Repeating photos on a copy (Photo Repeat) Use this function to print up to 24 copies of one photo on one sheet of paper.
Page 46 Copying an 11" x 17" size original without cutting off the edges (11x17 Full Bleed) Use this feature to make a full-size copy of an 11" x 17" original on 12" x 18" paper so that the edges are not cut off. The original must be placed on the document glass.
Page 47 Whitening faint colors in copies (Suppress Background) Use this function to suppress light background areas of a copy image. When making a copy of an original that has a light colored background, this can be used to whiten the background. An image of this function is shown at the end of this manual.
Page 48: Copying Thin Originals (Slow Scan Mode)
Copying originals that are different sizes (Mixed Size Original) For example, even when a 5-1/2" x 8-1/2" original is mixed in with 8-1/2" x 11" originals, this function lets you copy all originals at once. When used in combination with the auto image function, the copies can all be printed on the same size of paper.
Page 49 Printing Printing This section explains the basic procedure for printing using the printer driver of the machine. The settings that can be selected in the printer driver are also introduced. The explanations of screens and procedures are primarily for Windows ®...
Page 50: Printing
PRINTING This section explains the basic procedures for printing. Windows The following example explains how to print a letter size document from WordPad, which is a standard accessory program in Windows. To install the printer driver and configure settings in a Windows environment, see "2. SETUP IN A WINDOWS ENVIRONMENT"...
Page 51 Select print settings. (1) Click the [Paper] tab. (2) Select [Letter]. (3) Click the [OK] button. Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button.
Page 52: Using Printer Driver Help
Using printer driver help When selecting settings in the printer driver properties window, you can display Help to view explanations of the settings. (Only in Windows) Open the printer driver properties window. (1) Select the printer driver of the machine. (2) Click the [Preferences] button.
Page 53: Setting The Paper Size
Macintosh The following example explains how to print a letter size document from "TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory program on Macintosh computers. In a Macintosh environment, the PS3 expansion kit must be installed to use the machine as a network printer. To install the printer driver and configure settings in a Macintosh environment, see "3.
Page 54: Printing A File
Printing a file Execute printing from TextEdit. (1) Open the [File] menu. (2) Select [Print]. In Mac OS 9, select [Print] from the [File] menu of SimpleText. Select print settings and click the [Print] button. (1) Make sure the correct printer is selected.
Page 55: Canceling Printing (At The Machine)
CANCELING PRINTING (AT THE MACHINE) You can cancel a print job if you cancel before printing actually begins. JOB STATUS Print Job Scan to Fax Job Internet Fax Job Queue Sets / Progress Status Computer01 020 / 001 Printing Job Queue Computer02 020 / 000 Waiting...
Page 56: Selecting Print Settings
SELECTING PRINT SETTINGS To use the print function of the machine, the settings in the printer driver properties window must be configured. See "PRINTING" (page 48) for the procedure for opening the printer driver properties window and the basic procedure for printing. Windows The procedure for selecting settings in the printer driver is explained below using "Fitting the print image to the paper (Fit To Paper Size)"...
Page 57 Macintosh The procedure for selecting printer driver settings is explained below using "Printing multiple images on one page (N-Up Printing)" as an example. This function reduces the size of each page to let you print multiple pages on one sheet of paper. The example of printing two pages on one sheet of paper with borderlines is explained.
Page 58: Convenient Printer Functions
CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper (2-sided printing) Use this function to print on both sides of the paper. You can use 2-sided printing to reduce the number of printed sheets when you are printing a large number of pages or when you wish to conserve paper.
Page 59 Punching holes in output (Punch) Use this function to punch holes in output. (When a punch module and saddle stitch finisher or finisher are installed.) Printing a color image in grayscale (Black and White Print) Use this function to print color images in grayscale.
Page 61 Faxing Faxing This section explains the basic procedures for using the fax function of the machine. In addition, special modes that can be used with the fax function are introduced. The facsimile expansion kit is required to use the fax function. BASE SCREEN OF FAX MODE .
Page 62: Base Screen Of Fax Mode
BASE SCREEN OF FAX MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not appear, touch the [Fax] tab. Select fax settings in the base screen. Sub Address Address Review (1) Send mode tabs...
Page 63: Sending A Fax
SENDING A FAX The basic procedure for sending faxes is explained below. In fax mode, color originals are sent as black and white images. DOCUMENT COPY IMAGE SEND FILING Ready to send. Speaker Resend Scan Internet Fax USB Mem. Scan PC Scan Address Book Auto...
Page 64: Changing The Size Of A Fax
CHANGING THE SIZE OF A FAX The size of the original and the transmission size can be specified before transmission. This is convenient when faxing an original that is small and difficult to read. The procedure for faxing both sides of an 8-1/2" x 11" original at 11" x 17" size is explained below. The side to be scanned must be face up! Scan Internet Fax...
Page 65 Enter the fax number of the first destination. Press the [BLACK & WHITE START] key. Correct a mistake Cancel scanning...
Page 66: Changing The Exposure
CHANGING THE EXPOSURE The exposure can be changed as appropriate for the darkness or lightness of the original. The following example explains how to darken light colors in an original to make the image clearer. The side to be scanned must be face up! Scan Internet Fax USB Mem.
Page 67: Changing The Resolution
CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with small text.
Page 68: Storing A Fax Number
STORING A FAX NUMBER You can store fax numbers in one-touch keys. Stored fax numbers can be retrieved quickly and easily. If you frequently send faxes to the same group of fax machines, the numbers of those fax machines can be stored as a group (multiple fax numbers can be stored in one key).
Page 69 System Settings Address Control Cancel Address Type: Search Number: (1-999) Address Name KKK KKK (Required): Initial (Optional): Key Name: Custom Index: User 1 Register this Address to be added to the [Frequent Use] index. System Settings Address Control Cancel Register this Address to be added to the [Frequent Use] index. Fax Number (Required): 0123456789 Transmission Mode:...
Page 70: Forwarding Received Faxes (Fax Data Forward)
FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another fax machine. To use this function, the fax number of the destination machine must be stored in "Set the Telephone Number for Data Forwarding"...
Page 71: Convenient Dialing Methods
CONVENIENT DIALING METHODS Easy to use one-touch keys and the resend function can be used to prevent dialing errors and save time. One-touch keys A fax number stored in a one-touch key can be retrieved by a simple touch of the key. A one-touch key for a group can be selected to automatically transmit to each of the destinations stored in the group.
Page 72: Speed Dialing
Resending The [Resend] key can be touched to transmit to one of the eight most recent destinations used for transmission. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. Ready to send.
Page 73 Dialing using the speaker When the speaker is used to dial, fax transmission is started after the number is dialed and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Telephone mode.
Page 74: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same document/image can be sent to multiple fax mode, scan mode, and Internet fax mode destinations in a single operation. If you frequently send documents/images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key.
Page 75 Address Review 0123456789 CCC CCC Select settings in the touch panel. (Continued) (5) Check the destinations and then touch the [OK] key. To delete a destination, touch the key of the destination that you wish to delete. A message will appear to confirm the deletion.
Page 76: Special Fax Modes
SPECIAL FAX MODES The special modes can be used for a variety of special-purpose fax transmission jobs. The following pages show the types of fax transmissions that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.
Page 77: Selecting A Special Mode
SELECTING A SPECIAL MODE The procedure for selecting a special mode for fax is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for erasing shadows at the edges of the image when sending a fax is explained below as an example. The side to be scanned must be face up! Scan Internet Fax...
Page 78: Convenient Fax Functions
CONVENIENT FAX FUNCTIONS Erasing peripheral shadows (Erase) Use this function to erase peripheral shadows that occur when faxing books and other thick originals. Sending the left and right pages of a bound document as two separate pages (Dual Page Scan) Use this function to send the left and right pages of a pamphlet or other bound document as two separate pages.
Page 79 Sending a large number of pages as a single transmission job (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single transmission.
Page 81 Scanning Scanning This section explains the uses of the network scanner function and the basic procedure for using scan mode. In addition, special modes that can be used with the network scanner function are introduced. The Internet fax expansion kit is required to use the Internet fax function. NETWORK SCANNER FUNCTION .
Page 82: Network Scanner Function
NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to transmit scanned images by a variety of methods. The network scanner function has the following modes. Scan modes To send an image to an e-mail address, use Scan to E-mail To upload an image to an FTP server, use Scan to FTP...
Page 83: Base Screen Of Scan Mode
BASE SCREEN OF SCAN MODE Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does not appear, touch the [Scan] tab. Select various scan settings in the base screen. Ready to send.
Page 84: Scanning An Original
SCANNING AN ORIGINAL The basic operation for scanning is explained below. This section explains how to send a scanned file by e-mail. DOCUMENT COPY IMAGE SEND FILING Ready to send. Scan Internet Fax USB Mem. Scan Address Book Original Scan: Auto Send: Address Entry...
Page 85: Changing The Exposure And Original Image Type
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Exposure and original image type settings can be selected as appropriate for the original. The procedure for darkening the exposure and setting the original image type to "Text/Prtd. Photo" is explained below. The side to be scanned must be face up! Scan Internet Fax USB Mem.
Page 86: Changing The Resolution
CHANGING THE RESOLUTION You can select the resolution as appropriate for the original type. This section explains how to set the resolution to "300X300dpi", which creates a clearer image than the default resolution. The side to be scanned must be face up! Scan Internet Fax USB Mem.
Page 87: Changing The File Format
CHANGING THE FILE FORMAT The file format (file type and compression method) for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can change the format at the time of transmission. The procedure for sending a scanned image in full color TIFF format is explained below. The side to be scanned must be face up! Scan Internet Fax...
Page 88: Storing A Destination
STORING A DESTINATION The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below. Stored e-mail addresses can be retrieved quickly and easily. If you frequently send images to the same group of destinations, those destinations can be stored as a group. To store destinations for the other modes of the network scanner function, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK"...
Page 89 System Settings Address Control Cancel E-mail Address AAA@xx.xxx.com (Required): File Format: File Type: MMR(G4) Compression Mode Black & White: Medium Compression Ratio Color/Grayscale: The items in the above step must be entered. For details on items entered, see "7. SYSTEM SETTINGS" in the Operation Guide.
Page 90: Convenient Transmission Methods
CONVENIENT TRANSMISSION METHODS One-touch sending, resending, and other convenient transmission functions that make it easy to send an image are available. One-touch key A destination stored in a one-touch key can be retrieved by a simple touch of the key. Scan Internet Fax USB Mem.
Page 91 Resending The [Resend] key can be touched to send an image to one of the most recent 8 transmission destinations. Resending is not possible in some cases, such as when an image is sent using a one-touch key for a group. Ready to send.
Page 92: Sending The Same Image To Multiple Destinations (Broadcast Transmission)
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same image can be sent to multiple scan mode, Internet fax mode, and fax mode destinations in a single operation. If you frequently send images to the same group of destinations, it is recommended that you store those destinations as a group in a one-touch key.
Page 93: Special Scan Modes
SPECIAL SCAN MODES The special modes can be used for a variety of special-purpose scan send jobs. The following pages show the types of scan send jobs that can be performed. (The procedures for using each special mode are not explained.) Each special mode has its own settings and steps, however, the basic procedure is the same for all modes.
Page 94: Selecting A Special Mode
SELECTING A SPECIAL MODE The procedure for selecting a special mode for the scanner function is explained below. The settings that must be selected vary for each special mode, however, the general procedure is the same. The procedure for selecting "Whitening faint colors in the image (Suppress Background)" is explained here as an example. The side to be scanned must be face up! Scan Internet Fax...
Page 95: Convenient Scanner Functions
CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image (Erase) Use this function to erase peripheral shadows that occur when scanning books and other thick originals. Scanning an original as two separate pages (Dual Page Scan) Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages.
Page 96 Scanning many originals at once (Job Build) A stack of originals higher than the indicator line on the automatic document feeder cannot be fed through the feeder. The job build function lets you divide the stack of originals into sets, feed each set, and send the sets as a single transmission.
Page 97 Document filing Document filing The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed. This section introduces several of the document filing functions.
Page 98: Document Filing
DOCUMENT FILING The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive. The stored file can be retrieved and printed or transmitted as needed. Uses of the document filing function Copy Print...
Page 99 The document filing function is convenient in these situations In this situation... Forms for daily or weekly reports are kept in the office, but they are often used up and you have to print more using the original file. Document filing is convenient If you store the forms for daily or weekly reports together in a folder,...
Page 100: Quickly Saving A Job (Quick File)
QUICKLY SAVING A JOB (Quick File) As an example, the procedure for using "Quick File" while copying is explained below. Quick File is the easiest way to save a file using the document filing function. The side to be scanned must be face up! Color Mode Special Modes Full Color...
Page 101: Appending Information When Storing A File (File)
APPENDING INFORMATION WHEN STORING A FILE (File) As an example, the procedure for using "File" while copying is explained below. Unlike Quick File, a file name, user name, and folder can be specified when saving a file. The side to be scanned must be face up! Color Mode Special Modes Full Color...
Page 102 Stored to: Main Folder User 1 User 2 User 3 User 4 User 5 User 6 User 7 User 8 User 10 User 9 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ Cancel File Information Confidential Password User Name Name 1 File Name file-01 User 1...
Page 103: Saving A Document Only (Scan To Hdd)
SAVING A DOCUMENT ONLY (Scan to HDD) You can save a document without performing a copy, print, or send job. The procedure for storing a document in the main folder is explained below. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Ex Data Access...
Page 104: Printing A Saved File
PRINTING A SAVED FILE You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve and print a file stored in the main folder. DOCUMENT COPY IMAGE SEND FILING File Retrieve Scan to HDD HDD Status Ex Data Access...
Page 105 System settings System settings The system settings let you adjust the operation of the machine to suit the needs of your workplace. This section briefly introduces several of the system settings. For detailed explanations of the system settings, see "7. SYSTEM SETTINGS"...
Page 106: System Settings
SYSTEM SETTINGS The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, and various other settings related to the operation of the machine can be configured in the system settings screen.
Page 107 System settings (administrator) The system settings (administrator)* are system settings that can only be configured by the administrator of the machine. To configure these settings, the administrator password must be entered. However, when user authentication is enabled, users who log in with certain user rights may be able to configure these settings without entering the administrator password.
Page 108: System Settings Menu
SYSTEM SETTINGS MENU Total Count Job Count Default Settings Clock Adjust List Print (User) All Custom Setting List Paper Tray Settings Tray Settings Address Control Address Book Fax Data Receive/Forward Fax Settings Printer Condition Settings Printer Default Settings PCL Settings Document Filing Control PostScript Settings USB-Device Check...
Page 109 Change Administrator Password Product Key Data Backup Storage Backup Storing/Calling of System Settings Restore Factory Defaults Sharp OSA Settings External Account Setting Default Display Settings Scan Complete Sound Setting The Number of File Name/Subject/Body Address Book Default Selection Keys Displayed Setting...
Page 111: Troubleshooting
Troubleshooting Troubleshooting This sections contains answers to frequently asked questions and explains how to remove paper misfeeds. FREQUENTLY ASKED QUESTIONS ....110 REMOVING MISFEEDS ......114...
Page 112: Frequently Asked Questions
FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original The procedure for making a copy of a payment slip or other non-standard size original is explained below. The "Centering" special mode of copy mode can be selected to position the copied image in the center of the paper.
Page 113: Tray Settings
Printing on an envelopes The procedure for printing on an envelope is explained below. Only the name and address side of an envelope can be printed on. It is recommended that you do a test print to check the print result before using an envelope.
Page 114: Changing The Paper Size Used For A Print Job
Changing the paper size used for a print job When the size of paper specified for a print job is not loaded in any of the machine's paper trays, follow the steps below to change the paper size. 1 Check details on the job. Print Job Scan to Fax Job...
Page 115 Adjusting the volume of the ringer Checking the machine's communication record To check the machine's record of communication using the image send function, follow the steps below to print the image sending activity report. The image sending activity report is printed from the system settings (administrator).
Page 116: Removing Misfeeds
REMOVING MISFEEDS When a paper misfeed occurs, the message "A misfeed has occurred." will appear in the touch panel and printing and scanning will stop. In this event, touch the [Information] key in the touch panel. When the key is touched, instructions for removing the misfeed will appear.
Page 117 SHARP Service Department. • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
Page 119: Color Balance
For details on "Color Adjustments", see "[Color Adjustments] KEY" in "2. COPIER" in the Operation Guide. Brighter Brighter Sharpness Soft Soft Color Balance Cyan+ Cyan+ Magenta+ Magenta+ Yellow+ Yellow+ Intensity Intensity - Intensity - Sharp Sharp Black+ Black+ Intensity + Intensity +...
Page 120 SHARP ELECTRONICS CORPORATION 1 Sharp Plaza, Mahwah, New Jersey 07495-1163. www.sharpusa.com SHARP ELECTRONICS OF CANADA LTD. 335 Britannia Road East, Mississauga, Ontario, L4Z 1W9 PRINTED IN CHINA This manual has been printed using a vegetable-based soy oil ink 2008F to help protect the environment.

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