Table of Contents
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Contents
Before Starting ..................................................................................................................................................... 1
What is in the Box? ............................................................................................................................................. 2
Important Phone Numbers ............................................................................................................................. 2
Plugging in and Putting in the Batteries .................................................................................................... 3
Installing the Paper Roll.................................................................................................................................... 5
Installing the Barcode Reader ..................................................................................................................... 6
PC-Based Software ............................................................................................................................................. 7
Setting the Language........................................................................................................................................ 8
Setting the Date And Time.............................................................................................................................. 9
Programming the Sales Tax ..........................................................................................................................10
Programming Department Keys .................................................................................................................10
About the Displays ...........................................................................................................................................12
Opening and Closing the Customer Display........................................................................................12
About the Numeric Display........................................................................................................................14
Using the Mode Key Area ..............................................................................................................................14
Using the Keyboard .........................................................................................................................................16
Using the Cash Drawer ...................................................................................................................................17
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Table of Contents
Related Manuals for Royal 601sc
Summary of Contents for Royal 601sc
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Page 1: Table Of Contents
Contents 1 Welcome Before Starting ... 1 What is in the Box? ... 2 Important Phone Numbers ... 2 2 Getting Started Plugging in and Putting in the Batteries ... 3 Installing the Paper Roll... 5 Installing the Barcode Reader ... 6 PC-Based Software ... - Page 2 Contents Using the Accessory Drawer ... 18 Using the Counterfeit Detector Feature ... 18 About Paper Money ... 19 Detecting Suspicious Money ... 19 Programming the UV Light... 21 4 Setting Up Your Cash Register - the Basics Using the Displays ... 22 The Clerk Display ...
- Page 3 Scrolling Messages ...50 Types of Scrolling Messages ...50 Scrolling Message Length...50 Default Scrolling Messages ...51 Programming Scrolling Messages ...51 Sample Scrolling Messages ...51 Programming Scrolling Message Display Times ...52 Setting the Off Message Start Time...52 Setting the Mode Message Start Time ...52 Setting the Sales Message Start and Stop Times...53 Setting the Idle Messages Start Time ...53 Setting the Amount of Time Message Letters Appear in the Display...54...
- Page 4 Contents Running the PLU Confirmation Report ... 82 Running the Department Sales Report ... 83 Running Management Reports... 83 About X Readings... 84 About Z Readings... 84 About Management Reports ... 85 Running a Cash-In-Drawer Report ... 85 Running a Clerk Report ... 86 Running a Financial Report ...
- Page 5 Contents Adding Tax to a Non-Taxable Department ... 108 Cash Sale With Tendering Change ... 108 Cash Sale Without Tendering Change ... 108 Charge Sale ... 109 Charge Return ... 109 Coupon Discount Sale... 109 Credit Return ... 110 Credit Sale... 110 Dept Shift Key...
- Page 6 Contents Voiding a Multiplication of a Department Preset Price...121 Voiding A Multiplication Sale ...121 Voiding a PLU Multiplication Sale ...122 Voiding a PLU Sale ...122 Voiding a PLU Sale with a Coupon Discount ...122 Voiding a Plu Sale with a Minus Percentage Discount ...123 Voiding a PLU Sale with a Plus Percentage Rate...123 Voiding a Plus Percentage Sale...124 Voiding A Sale ...124...
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Page 7: Welcome
C HAPTER Welcome Congratulations on purchasing your new Royal cash register! This register is designed to be easy to use, helping you to focus on running your business. Before Starting Before you start using this manual to set up and customize your cash register, you should know the following. -
Page 8: What Is In The Box
What is in the Box? Look for and unwrap the following: • Cash Register • 1 starter roll of standard thermal paper, Royal Reorder Number 013127 (57.5mm). • Journal Spindle, installed in the printer compartment • Barcode reader located in a small box •... -
Page 9: Getting Started
C HAPTER Getting Started Setting up your cash register consists of the following steps: • Plugging in and Putting in the Batteries • Installing the Paper Roll • Setting the Language • Setting the Date And Time • Programming the Sales Tax •... - Page 10 Chapter 2: Getting Started Make sure that you plug the cash register into the electrical outlet before you put in the batteries. Caution If you put the batteries in first, they can damage the cash register. Do not use this cash register outdoors in the rain or near any source of liquid.
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Page 11: Installing The Paper Roll
• Put the batteries in the slots. Make sure that the positive and negative ends are in the right place. The batteries have a little plus (positive) and minus (negative) sign on each end to help you. • Replace the battery cover. Slide the bottom tabs into the long slit in the bottom position and it snap the cover into place. -
Page 12: Installing The Barcode Reader
Chapter 2: Getting Started 4 Grab the small handle on the right of the print roller. Push the little handle towards the back of the cash register and raise the roller bar up. 5 Lay the end of the paper across the printer as shown. -
Page 13: Pc-Based Software
To connect your computer to the serial port, you need a null-modem serial cable that may or may not be included. If necessary, you can purchase this cable directly from Royal or at any computer supply store. For technical details about the serial connection, see About the Serial Port on page 97. -
Page 14: Setting The Language
Chapter 2: Getting Started the CD version of the software is already installed on your PC before you download and install any upgrades. RegisterLink software instructions are separate from this manual. The RegisterLink instruction manual is on the CD that contains the software. An updated and revised version of the instruction manual accompanies any newer version of the software that is downloaded from our web site. -
Page 15: Setting The Date And Time
Setting the Date And Time The date changes every day and prints in the month-day-year format. You can prevent the date from printing on the transaction receipts. The date format can also be changed to print day-month-year. For more information, see Programming Flag Options on page 65. You can set the cash register so that it does not print the time on receipts. -
Page 16: Programming The Sales Tax
Chapter 2: Getting Started Programming the Sales Tax Now you need to program the sales tax for your area. If you do not know your sales tax rate, contact your local government office. You must press at least 4 digits in step 4. Note If you make a mistake or you hear an error beep, press Clear and start over with Step 3. - Page 17 To program Department 1 as taxable with no preset price and no description 1 Using the round Number keys, press 00001 and press the Subtotal/w/Tax key. 2 Using the round Number keys, press 0 and press the Dept 1 key. 3 Press the Amount Tend/Total key.
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Page 18: Getting To Know The Cash Register
C HAPTER Getting To Know the Cash Register This chapter shows you the basics of using your cash register after you set it up. If you have not yet set up your cash register, see the Quick Start sheet that came in the box with your cash register or Getting Started on page 3. -
Page 19: Operator Display
Operator Display Your cash register also has a 2 line display for the operator. Both lines shows letters and numbers (alphanumeric). The following codes can appear in the display: Table 2 Codes and words that can appear in the display This code... -
Page 20: About The Numeric Display
Chapter 3: Getting To Know the Cash Register When ringing up sales, the department number or PLU number can also appear. If a description or name has been programmed, this description also appears. About the Numeric Display The following codes can appear in the Numeric Display: Table 3 Codes that can appear in the Numeric Display This code... - Page 21 Table 4 Mode key settings This setting... • REG2 • X • Z If you need to keep the register plugged in when you are not using it, turn the Mode key to the OFF position. The keyboard will not work and the cash drawer is electronically locked.
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Page 22: Using The Keyboard
Chapter 3: Getting To Know the Cash Register Using the Keyboard The keyboard on your cash register looks like the following: Mode key area To use the keyboard, do the following: • To use the cash register, put the key marked REG in the Mode key hole and turn to Reg1 or Reg 2. -
Page 23: Using The Cash Drawer
If it is, the drawer is locked with the 515 key. You need the key to unlock the cash drawer. If the key is lost or locked in the cash drawer, contact Royal. To open the cash drawer after a sale 1 When you are done ringing up a sale, press the Amount Tend Total key at the bottom right of the keyboard. -
Page 24: Using The Accessory Drawer
Chapter 3: Getting To Know the Cash Register 2 To lock the cash drawer, turn the key to the right and remove the key from the lock. 3 To unlock the cash drawer, turn the key to the left and remove the key from the lock. -
Page 25: About Paper Money
About Paper Money Just because the Counterfeit detector feature shows a glowing strip does not always mean the paper money is real. A clever forger may include this strip in a fake bill. Always use multiple methods to decide if you want to accept a bill as valid. -
Page 26: Things To Remember
Chapter 3: Getting To Know the Cash Register To use the counterfeit detector feature 1 Put the paper money in the slot in the front of the cash register. 2 UV light button 2 Press the UV light button. The UV light turns on. 3 Look thru the small window on the front of the cash register. -
Page 27: Programming The Uv Light
authenticity of a US dollar bill without the use of very high-end, sophisticated testing methods and devices. Programming the UV Light You can program the UV light to stay on for a certain number of seconds while you view the currency. You can use the default which is pre-programed to “00”... -
Page 28: Setting Up Your Cash Register - The Basics
C HAPTER Setting Up Your Cash Register - the Basics This chapter includes explanations for setting: • Messages on the display and on receipts • Setting clerk numbers • Setting machine numbers • Setting clerk and manager passwords • Clearing error codes Using the Displays Your cash register includes two displays: 1 for the clerk and 1 for the customer. -
Page 29: The Clerk Display
The Clerk Display When ringing up sales, you see the department number or PLU number on the clerk display. If a description or name is programmed, this description appears. For information about all the messages that can appear on the display and how to open and close the display, see Opening and Closing the Customer Display on page 12. -
Page 30: Alphanumeric Code Chart
Chapter 4: Setting Up Your Cash Register - the Basics Alphanumeric Code Chart Other characters are also available. Use the tables in this section to help you find the ones you need. Use this table for lower case letters and numbers. Table 6 Letters and numbers Character Wide Character... - Page 31 Use this table for punctuation and foreign characters. Table 7 Special Characters and Punctuation Character Alpha 600/601 User’s Guide Code Number ¡ ¿ á é í ó ú Ä Ü Ö Ï ü Ñ ñ Setting Alphanumeric Descriptions Code Character Number &...
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Page 32: Using Single Width Characters
Chapter 4: Setting Up Your Cash Register - the Basics Using Single Width Characters The following describes the maximum number of characters that can be programmed for each item description in single width. • Department • PLU • Clerk Name •... -
Page 33: About Programming Numbers In Header Messages
1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. -
Page 34: Programming A Header Message
Chapter 4: Setting Up Your Cash Register - the Basics To make a character print extra wide, you must use the double width code 01 before each character as you type in the description. Programming a Header Message You can specify a header message to print on customer receipts. The header message can be a maximum of 5 lines. - Page 35 INTERNATIONAL COFFEES 222 EAST MAIN STREET OPEN 7AM TO 6PM COFFEES OF THE WORLD 3 Complete the chart, filling in extra unused characters with blank spaces. I N T E R N A T I O N A L Line 1 Line 2 2 2 2 Line 3...
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Page 36: Setting The Footer Message
Chapter 4: Setting Up Your Cash Register - the Basics 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 For the 1st line, do the following: •... - Page 37 The Footer message can have up to 5 lines. Each line can have 24 characters in single width or 12 characters in double width. For more information about double-width messages, see Using Double Wide Characters on page 27. For example, the message at the bottom of the receipt can say: TUESDAY IS 10% OFF DAY! STOCK UP AND SAVE Use the worksheet on page 28 to plan your message before you start.
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Page 38: Setting Clerk Numbers And Names
Chapter 4: Setting Up Your Cash Register - the Basics • Press the Return key. Footer line 5 appears on the display. • Enter the 5th line of the footer, up to 24 characters and then press the Check key. 8 When you are done, turn the Mode key to Off. - Page 39 4 Using the round Number keys, press 1 for Clerk #1 and then press 234 for the Security number and press the Clerk key. 5 Repeat Step 4 for adding Clerks 2 through 26. 6 When you are done programming Clerk Numbers, press the Clear key. 7 Before you can use Clerk Numbers, you must activate the Clerk System by selecting Option #1 on Flag 12.
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Page 40: Using The Clerk System
Chapter 4: Setting Up Your Cash Register - the Basics Using the Clerk System If you see the message CLERK E12, RE-CLERK#, or CLERK ERR in the display and you hear the error beep, clerk numbers are programmed and the clerk system is active. To use the Clerk System 1 Press the Clear key to clear the error condition and then enter a clerk number and press Clerk. -
Page 41: Setting X And Manager Passwords
Setting X and Manager Passwords Two Manager Passwords are available for added security: • one password to go to the PRG and Z modes • one password to go to the X mode. Important The Manager Password cannot be 0000 (zeros). The cash register will not accept this password. -
Page 42: Printing The Quick Start Program Confirmation Report
Chapter 4: Setting Up Your Cash Register - the Basics 2 Using the round Number keys, press 1212 and then press the Check key. 3 You are now ready to run an X Report. Example 11: Go to the PRG or Z modes, using the Manager Password 1313 1 Put the PRG key in the Mode key slot and turn it to the PRG or Z position. -
Page 43: Before Going To Register Mode
Before Going to Register Mode Your tape looks similar to the example Program Confirmation Report shown below. The Date, Time, Tax Rate and Department Status shows the information based upon your input. For more details of the symbols printed in the Program Confirmation Report, see Running Reports on page 80. -
Page 44: Error Codes
Chapter 4: Setting Up Your Cash Register - the Basics Error Codes Your cash register makes beeps as well as shows you messages in the display. Some beeps and messages let you know everything is working and others let you know you need to do something. Table 8 Common errors This error... - Page 45 Error Codes If your cash register will not stop making a beeping sound after you press the Clear key, you can do three more things. Half System Clear If you pressed the Clear key and the error beep does not stop, you can do a Half System Clear.
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Page 46: Setting Up Your Cash Register - Advanced
C HAPTER Setting Up Your Cash Register - Advanced This chapter shows you more advanced programming for your cash register. This chapter covers: • Programming Department Keys • Programming PLU Descriptions • Setting the Decimal Points • Setting the Rounding Rates •... -
Page 47: Programming Department Keys
Programming Department Keys Departments are a category of merchandise. For example, Department 1 can be Housewares, Department 2 can be Food, Department 3 can be Womens Clothing, and so on. This helps you track what you are selling. Each department can be programmed as taxable or non-taxable, so that if an item needs to be taxed, it is added automatically when you ring up an item in a taxable department. - Page 48 Chapter 5: Setting Up Your Cash Register - Advanced Press this... 00 to 15 and then 0 or up to a 7 digit price A department key Note If you do not want to program a department name, press the Amount Tend/Total key. Skip the next steps.
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Page 49: Setting Standard And Gallonage Mode
3 Using the round Number keys, press 00000 and then press the Subtotal/w/Tax key. 4 Using the round Number keys, press 0 and then press the Dept 2 key. 5 Press the Amount Tend/Total key. Skip this step if you are going to enter a description. -
Page 50: Programming High Digit Lock-Out (Hdlo)
Chapter 5: Setting Up Your Cash Register - Advanced Programming High Digit Lock-out (HDLO) You can specify the most number of digits that can be rung up in an entry. This feature helps to prevent against large over-rings. If too many digits are entered, the error beep sounds and the keypad locks up. -
Page 51: Programming Department Preset Price
Table 12 Tax status settings This tax status number... Programming Department Preset Price If you do not want to preset a price, a price of 0 must be assigned to that department key. Department Preset Price programs a price in a department to save time when ringing up an entry. -
Page 52: Assigning Department Number Keys
Chapter 5: Setting Up Your Cash Register - Advanced Assigning Department Number Keys You must assign a department number. After you assign a department number, you can press the Amount Tend/Total key to finish programming if you do not want a department description. The Department number keys from 1 to 20 are easy to use: You just press the Department number key you want. - Page 53 Note Only capital letters of the alphabet are on the Alphanumeric Keyboard. You can also use lower case letters and numbers, certain symbols, and international characters. See Alphanumeric Code Chart on page 47. The department keys are clearly labeled with all the letters you need to program these descriptions.
- Page 54 Chapter 5: Setting Up Your Cash Register - Advanced Table 13 Letters and numbers Character Code Number Code Character Number Numbers Alpha 600/601 User’s Guide...
- Page 55 Use this table for punctuation and foreign characters. Table 14 Special Characters and Punctuation Character Alpha 600/601 User’s Guide Code Number Character ¡ ¿ á é í ó ú Ä Ü Ö Ï ü Ñ ñ Programming Department Keys Code Number &...
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Page 56: Scrolling Messages
Chapter 5: Setting Up Your Cash Register - Advanced Scrolling Messages Your cash register shows messages that move across the display when the register is not in use. You can use the pre-programmed default messages or you can program your own. You can change one or more messages at any time. -
Page 57: Default Scrolling Messages
Default Scrolling Messages The following messages display automatically. Off Message Mode Message Sales Message Idle Message 1 Idle Message 2 You can change these default messages, using the following instructions. Programming Scrolling Messages Use the steps below to program your scrolling message. To program a scrolling message 1 Put the PRG key in the Mode key slot and turn it to the PRG position. -
Page 58: Programming Scrolling Message Display Times
Chapter 5: Setting Up Your Cash Register - Advanced Programming Scrolling Message Display Times After you have programed your scrolling message, you can set the length of time you want the message to run. After you are done, you can check your results. See Running the Program Confirmation Report on page 80. -
Page 59: Setting The Sales Message Start And Stop Times
Setting the Sales Message Start and Stop Times SALES message start To program the Sales message start time setting 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. -
Page 60: Setting The Amount Of Time Message Letters Appear In The Display
Chapter 5: Setting Up Your Cash Register - Advanced To program the Idle message display after the time appears 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. -
Page 61: Programming The Credit Keys
3 Using the round Number keys, press 70. Press one digit number from the chart below, representing the number of seconds you want to delay, and press the Charge key. Press this number... Programming the Credit Keys You can use 2 department keys as credit card-only keys. You can use one or both keys if you want. -
Page 62: Programming Plu Descriptions
Chapter 5: Setting Up Your Cash Register - Advanced 3 To program a card name that prints on the receipt or journal tape, press 51 for Department key 20 or press 52 for Department key 19 and then press the Return key. If you do not program a card name, it prints as CREDIT 1 or CREDIT 2. -
Page 63: Programming Plus Without A Barcode Reader
3 Link the PLU to a department key with the appropriate Tax Status for that PLU. 4 Enter a description for the PLU. You must enter a description, even if it is as simple as PLU4. For example, if PLU #1 is a taxable item, you can link it to a Department key which is set up for tax. -
Page 64: Programming Plus With The Barcode Reader
Chapter 5: Setting Up Your Cash Register - Advanced Important If you enter the wrong character, press the Void key to backspace and delete that character and then continue. 7 Press the Check key. The PLU information is saved in the cash register. If you want to program more PLUs, repeat steps 4 through 7. -
Page 65: Setting The Decimal Points
Important If you enter the wrong character, press the Void key to backspace and delete that character and then continue. 7 Press the Check key. The PLU information is saved in the cash register. 8 Repeat steps 4 through 7 to program more PLUs. 9 When you are done programming PLUs, press the Qty/Date key. -
Page 66: Setting The Rounding Rates
Chapter 5: Setting Up Your Cash Register - Advanced Setting the Rounding Rates You may want to sell 2 items for an odd number price. If someone wants to purchase that item, they cannot pay you a half cent, so you need the cash register to round the half cent to the next nearest penny. -
Page 67: Programming Coupon Discounts
After you are done, you can check your results. See Running the Program Confirmation Report on page 80. To program a Minus Percentage Discount [-%/ra] Example 16: Program the Percentage Discount rate of 10% 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. - Page 68 Chapter 5: Setting Up Your Cash Register - Advanced Table 17 High digit lockout number (HDLO) (Continued) This number... 2 Setting the Tax Status. The tax status determines how you want the tax rate to be charged when using the Coupon Discount key. Contact your local tax authorities to learn your local tax requirements.
- Page 69 Table 18 Tax Status Numbers (Continued) Number * the amount after the coupon is deducted To program the Coupon key The following examples show the most commonly used options in programming the Coupon Discount key. Method 1 You can select if no tax is programmed in the cash register or if you want to charge the tax rate on the original amount of an item (the amount before the coupon is deducted).
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Page 70: Programming Plus Percentage Add-Ons
Chapter 5: Setting Up Your Cash Register - Advanced Note See page 109 to ring up a coupon sale programmed with Method 1. Method 2 You can select if you want the tax rate to be charged on the discounted amount of an item (the amount after the coupon is deducted). -
Page 71: Programming Flag Options
3 Using the round Number keys, press 1000 0 and then press the +%/PO key. You must always enter the percentage rate as a 4-digit number without the decimal point, representing 00.00 through 99.99. Note See Plus Percentage Sale on page 115 to ring up a Plus Percentage sale. Programming Flag Options Flag options are actions you can set for the cash register. - Page 72 Chapter 5: Setting Up Your Cash Register - Advanced 3 Using the round Number keys, press 31 and then press the Void key. Flag #3 is now set with Action 1. The following table shows all Flags and the actions. Bold numbers are the default.
- Page 73 Table 19 Flag options (Continued) This Flag number... Alpha 600/601 User’s Guide Sets these actions... The Consecutive Number prints on the receipt. The Consecutive Number does not print on the receipt. The Clerk Name prints on sales receipts. The Clerk Name does not print on sales receipts. Clerk System inactive.
- Page 74 Chapter 5: Setting Up Your Cash Register - Advanced Table 19 Flag options (Continued) This Flag number... Sets these actions... Sets the language for the cash register. The options are: English Spanish French German A Clerk Number is not required before each transaction.
- Page 75 Table 19 Flag options (Continued) This Flag number... (Europe Only) (Europe Only) (Europe Only) Alpha 600/601 User’s Guide Sets these actions... 0 price registration is allowed. 0 price registration is not allowed. Euro convert function is allowed. Euro convert function is not allowed. Tax rate does not print on financial report in VAT mode.
- Page 76 Chapter 5: Setting Up Your Cash Register - Advanced Table 19 Flag options (Continued) This Flag number... Note Flags 28, 30 and 31 do not apply to the U.S. market. Sets these actions... Do not print Footer message at the bottom of the receipt.
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Page 77: Ringing Up Sales And Using Training Mode
C HAPTER Ringing up Sales and Using Training Mode After you set up your cash register, ringing up sales is easy. For information about ringing up complicated sales, see Examples on page 104. If you want to learn about using the cash register without affecting the daily total, you can use the Training mode. - Page 78 Chapter 6: Ringing up Sales and Using Training Mode To ring up straight sales without a PLU number 1 Put the REG key in the Mode key slot and turn it to the REG1 or REG2 position. You are ready to ring up a sale. 2 Using the round Number keys area, type the price of the first item.
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Page 79: Ringing Up Sales With The Barcode Reader
Ringing up Sales with the Barcode Reader You can also ring up sales using the barcode reader. Before you can ring up sales with the barcode reader, the UPC symbol must be programmed into the cash register with the barcode reader. For more information, see Programming PLUs with the Barcode Reader on page 58. - Page 80 Chapter 6: Ringing up Sales and Using Training Mode • Automatic Receipt Print - Using REG1 mode, the sales receipt will print automatically for every transaction. You can print a duplicate copy of the previously printed customer receipt if one is necessary. Put the REG key in the Mode key slot, turn it to the REG1 position, and complete the sales transaction.
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Page 81: Using Training Mode
Using Training Mode We provide examples to help learn how to use this cash register. For information about the examples, see Examples on page 104. Using the examples can help you learn to use the cash register and the available features. -
Page 82: Programming Complex Tax Rates
C HAPTER Programming Complex Tax Rates Your cash register can manage complex tax rates and assignments. This chapter explains how to do this. Many people do not need the information in this chapter. If this information does not relate to your business needs, you can skip it. If some information is related to your specific needs, then skip any sections which you do not need to set up your cash register. -
Page 83: Setting The Tax Rates
Setting the Tax Rates You can program 4 different tax rates on your cash register. Each tax rate can be linked directly to a department key (see Programming Tax Status on page 44), or by pressing the Tax 1 or Tax 2 keys before ringing up an entry. -
Page 84: Confirmation Report
Chapter 7: Programming Complex Tax Rates 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 Using the round Number keys area, press 1 and press the Tax 1 key. 4 Using the round Number keys area, press 121 and press the Tax 2 key. - Page 85 To program a First VAT tax rate Example 24: 10% Tax Programming 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key.
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Page 86: Running Reports
C HAPTER Running Reports Your cash register includes many reports. In this chapter, we explain: • Programming confirmation • The assigned Department keys • The assigned PLUs • The tax status of departments and PLUs • Management reports, such as sales totals Running the Program Confirmation Report The Program Confirmation Report allows you to check your programming results. - Page 87 An example Program Confirmation Report is show below. The figures shown in this example are randomly selected. Your report shows you the specific information about the programming for your cash register. Note Flags 28, 30 and 31 do not apply to the U.S. market. Table 20 This code...
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Page 88: Running The Department Confirmation Report
Chapter 8: Running Reports Running the Department Confirmation Report You can print a report that shows the programmed information for a range of departments. This is helpful if you want to see the programmed names of some of the departments, but do not need to see all other programming information. -
Page 89: Running The Department Sales Report
An example PLU Confirmation Report is show below. Your report shows you the specific information about your programming. Running the Department Sales Report The Department Sales Report allows you to check the current sales information for specified departments. To run a Department sales report 1 Put the Z key in the Mode key slot and turn it to the X position. -
Page 90: About X Readings
Chapter 8: Running Reports When you are done printing these reports, the information only exists on the cash register tape. You can run almost all reports in the Z position. To prevent someone from accidently printing these reports, a manager password can be set. -
Page 91: About Management Reports
About Management Reports The following management reports are available: • Cash-in-Drawer Report - Only available in the X position. Tells you how much cash is in the drawer at the time of the report. • Clerk Report - Prints total sales amounts of each Clerk Number. •... -
Page 92: Running A Clerk Report
Chapter 8: Running Reports 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. 3 Press the Qty/Date key. The Cash in Drawer report prints. Running a Clerk Report The Clerk report shows sales by clerk number. -
Page 93: Financial Report Example
To print a Financial report 1 Put the Z key or the PRG key in the Mode key slot and turn it to the X or Z position. Note If you use the Z position, the history is reset in the cash register after the report is printed. - Page 94 Chapter 8: Running Reports Note Minus percentage discount (DISCOUNT), voids (VOID/CORR) and returns/refunds (REFUND) are all deducted from the department totals and the plus percentage (ADD ON) is added to the department totals. If you do not want the percentage discount and plus percentage reflected in the department totals, see Flag 23 on page 68.
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Page 95: To Print Department Range Report
To reset the Z1 counter 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 If you are prompted for a Manager Password, type the password number and then press the Check key. If you did not program a Manager Password, go to the next step. -
Page 96: Running Plu Reports
Chapter 8: Running Reports Important An hourly reading must be closed out in the Z position. To take an hourly report 1 Put the Z key or the PRG key in the Mode key slot and turn it to the X or Z position. -
Page 97: Running An Electronic Journal Reports
Running an Electronic Journal Reports The Electronic Journal can hold 5,460-lines of transactions in memory. When the cash register memory is full, no more transactions or information can be stored in memory. Transactions already in memory are kept in memory until the Electronic Journal record is printed in Z-mode or the memory is manually reset. - Page 98 Chapter 8: Running Reports Print an End-of-Day Electronic Journal Report You can print the Electronic Journal Z report at the end of the day. This report prints all transactions and clears the memory. To print in the Z Mode 1 Turn the Mode key to the Z position. 2 Run the normal end-of-day reports, including a standard Z Report by pressing the Amount Tend Total key while in Z Mode.
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Page 99: Maintenance And Options
Fahrenheit or above 104 degrees Fahrenheit), allow the temperature inside the machine enough time to reach room temperature before turning it on. • If you need electronic service, take the cash register to a Royal authorized service center. For more information, see Limited Warranty on page 137. -
Page 100: Installing A New Paper Roll
Chapter 9: Maintenance and Options Installing a New Paper Roll As you use the cash register, you will need to replace the paper roll.Your cash register has a thermal printer that prints receipts for the customer or a journal tape. Use 2¼ inch (57.5 mm) wide standard thermal register paper. -
Page 101: Using The Battery System
• If you do not need to print receipts: Place the black plastic Journal Takeup spindle on its grooves above the Battery compartment. The spindle sits above the paper roll. Press the Feed key to move the paper through the printer about 10-12 inches. - Page 102 Chapter 9: Maintenance and Options To install or replace the batteries 1 Before you start, make sure you have 3 new AA batteries. 2 Open the Journal Compartment cover. Remove the cover and put it aside. 3 Move the paper roller up and out of the way. Grab the small handle on the right of the print roller.
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Page 103: About The Serial Port
If you purchased the Alpha 600 or if you lost your cable, you can purchase this cable directly from Royal or at any computer supply store. The pin description for the serial port on the cash register is shown below. -
Page 104: Troubleshooting
C HAPTER Troubleshooting Select and follow the procedure which best describes what is happening. Error Codes You may see these errors on the display. This table explains what they are and how to fix them. Table 21 The error message... P R I N T E R E R R O R C L E R K #... -
Page 105: Sec Code Error Appears In Prg, X Or Z Modes
For example, if the last position you were in was REG, turn the key to the REG position and press the Clear key and then press the Amount Tend Total, Check, or Charge key to complete a sale. If your last position was PRG, turn the key to the PRG position and press the Clear key. -
Page 106: Ej -Full Error
Chapter 10: Troubleshooting 5 If there is a FUNCTION error and an E appears on the display, press the Clear key. 6 If an FUNCTION error continues to appear, turn the Mode key to the last position (PRG, REG, X or Z) you were in before the error appeared. If the last position you were in was REG, turn the Mode key to the REG position and press the Clear key, then press the Amount Tend Total, Check, or Charge key to complete a pending sale. -
Page 107: The Register Does Not Work At All
• As a last resort, perform a Full System Clear procedure. See Full System Clear on page 103. 2 If needed, contact the Royal Customer Support hotline at 1-800-272-6229 for additional assistance. Opening the Drawer When There is no Power If there is no power and you need to open the drawer, make sure the drawer is unlocked by using the 515 Drawer key. -
Page 108: Half System Clear
Chapter 10: Troubleshooting 1 With your hands on the cash drawer, carefully tip the front of the register up. Underneath the cash register, toward the back of the register, you see a small lever. 2 Push the lever in the only direction it will move. -
Page 109: Full System Clear
Full System Clear If nothing else works, perform the following procedure. Caution This procedure resets the cash register to the factory settings. You lose all your transaction information and programming information. To do a full system clear 1 Turn the Mode key to the OFF position. -
Page 110: Examples
C HAPTER Examples The examples in this section show how to ring up different types of transactions. A maximum of 7 digits may be used to enter a price. Reminder If Clerk Numbers are programmed, be sure to type the CLERK #, then press the CLERK key, the password and the CHECK key, if programmed, before ringing up a sale. - Page 111 • Dept Shift Key • Exempting Tax On An Item • Exempting Tax on the Entire Sale • Gallonage Sales Transaction • Minus Percentage Discount Sale • Multiplication of a Department Unit Price • Multiplication Sale • Multiplying By A Fraction •...
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Page 112: Sample Receipt
Chapter 11: Examples Sample Receipt The example below shows the general transaction information you see printed on a receipt. Transaction Codes The following codes appear on transaction receipts: Table 22 Transaction Codes The code... AMOUNT ADD ON CASH CHANGE CHARGE CHECK Clerk #1 to Clerk #n... - Page 113 Table 22 Transaction Codes (Continued) The code... DISCOUNT DUPLICATE RECEIPT NO SALE PAID OUT *PRICE* RECD ACCT REFUND SUBTTL TOTAL VOID/CORR The rest of this chapter shows you example transactions. Reminder Put the REG key in the Mode key slot and turn it to the REG1 position. You are ready to ring up sales.
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Page 114: Adding Tax To A Non-Taxable Department
Chapter 11: Examples Adding Tax to a Non-Taxable Department Example 26: Assume the Department 2 key is programmed for no tax and the TAX 1 rate is programmed for 6%. Ring up a $1.00 item in Department 2, charging the 6% tax rate. To add tax to a non-taxable department 1 Press the 2 In the Number keys area, press 100, and then press the... -
Page 115: Charge Sale
Charge Sale Example 29: Ring up a $1.00 item in Department 1 and finalize the sale with the charge key. To ring a charge sale 1 In the Number keys area, press 100, and then press the 2 Press the You do not have to enter any amounts before pressing the Charge Return Example 30: Refund $1.00 in Department 1 and credit the return to charge. -
Page 116: Credit Return
Chapter 11: Examples To ring a coupon discount sale 1 In the Number keys area, press 100 and then press the 2 In the Number keys area, press 20 and then press the 3 Press the Version 2 In the following example, the TAX STATUS NUMBER for the Coupon key is programmed for the option 01. -
Page 117: Dept Shift Key
2 In the Number keys area, press 200, and then press the 3 Press the It is not necessary to enter any amount before pressing either of the credit keys. Dept Shift Key Example 34: Ring up a $1.00 item in Department 1 (taxable), $2.00 in Department 21 (non-taxable) and $3.00 in Department 1 and compute change from $10.00 cash tendered. -
Page 118: Exempting Tax On The Entire Sale
Chapter 11: Examples Exempting Tax on the Entire Sale Example 36: Assume the Department 1 key is programmed as a taxable department. Ring up a $1.00 item and a $1.50 item in Department 1 without charging tax. To ring an entire sale without charging tax 1 In the Number keys area, press 100, and then press the 2 In the Number keys area press 150, and then press the 3 Press the... -
Page 119: Multiplication Of A Department Unit Price
Version 2 Note When ringing a taxable item with a percentage discount, tax will automatically be charged on the discounted amount, the amount after the percentage discount is deducted. To ring a minus percentage discount sale 1 In the Number keys area, press 100, and then press the 2 Press the Note If the Minus Percentage Discount Rate is NOT programmed, type in the... -
Page 120: Multiplying By A Fraction
Chapter 11: Examples Multiplying By A Fraction Example 41: Multiply the quantity of 1.25, as in 1¼ yards of fabric at $1.00 per yard in Department 1. Caution When multiplying by a fraction, you must use the decimal point in the fraction but not in the dollar amount. -
Page 121: Paid-Out Sale
Paid-Out Sale Example 44: Indicates money taken out of the cash drawer. Ring up $10.00 to show money paid out of the cash drawer. To record monies paid out ▼ In the Number keys area, press 1000, then press the PLU Sale Example 45: Assume the PLU # is preset for the price of $1.99 in Department 1. -
Page 122: Received-On-Account Sale
Chapter 11: Examples Note If the Plus Percentage Rate is NOT pre-programmed, type in the PLUs percentage rate before pressing the 3 Press the Version 2 Note When ringing a taxable item with a Plus Percentage the tax will automatically be charged on the amount after the PLUs percentage is added. -
Page 123: Registering A Reference Number
Registering A Reference Number Example 50: Used to print a number, up to 10 digits, to identify an invoice number, credit card number or any other number on receipts. Ring up the number 1234567 in a standard sale. Note Using the reference number is not recorded in any activity counter or sales totals on the Management Reports. -
Page 124: Split Tendering Sale
Chapter 11: Examples Split Tendering Sale Example 52: Ring up a $15.00 item in Department 1, split the total of the sale between $5.00 in cash payment and $10.90 in charge payment. To ring up a Split Tendering sale 1 In the Number keys area, press 1500, and then press the 2 Press the 3 In the Number keys area, press 500,and then press the 4 Press the... -
Page 125: Voiding A Coupon Sale
Voiding A Coupon Sale Example 55: Void a $1.00 item in Department 1, void a 20¢ coupon. To void a coupon sale 1 In the Number keys area, press 100, press the 1 In the Number keys area, press 20, press the 2 Press the Voiding a Department Preset Price Example 56: Assume Department 1 is programmed for the price of $1.00 and... -
Page 126: Voiding A Department Preset With A Minus Percentage Discount
Chapter 11: Examples 4 In the Number keys area, press 20, and then press the 5 Press the 6 Press the 7 In the Number keys area, press 20, press the 8 Press the Voiding a Department Preset with a Minus Percentage Discount Example 58: Assume Department 1 is programmed for $1.00, Department 2 is programmed for $2.00, and the [-%/RA] key is pre-programmed for 10%. -
Page 127: Voiding A Multiplication Of A Department Preset Price
2 Press the Note If the Minus Percentage Discount Rate is NOT pre-programmed, type in the discount rate before pressing the [-%/RA] key. 3 Press the Voiding a Multiplication of a Department Preset Price Example 60: Assume Department 1 is programmed for the price of $1.00 and Department 2 is programmed for the price of $2.00. -
Page 128: Voiding A Plu Multiplication Sale
Chapter 11: Examples Voiding a PLU Multiplication Sale Example 62: Assume PLU #1 is preset for the price of $1.00 in Department 1. Void PLU #1 three times. To void a PLU multiplication sale 1 In the Number keys area, press 3, press the 2 In the Number keys area, press 1, press the 3 Press the Voiding a PLU Sale... -
Page 129: Voiding A Plu Sale With A Minus Percentage Discount
Voiding a Plu Sale with a Minus Percentage Discount Example 65: Assume PLU #1 is preset for the price of $1.00 in Department 1 and the then void this entry. To void a PLU sale with a minus percentage discount 1 In the Number keys area, press 1, press the 2 Press the If the Minus Percentage Discount is not pre-programmed, type the... -
Page 130: Voiding A Plus Percentage Sale
Chapter 11: Examples Voiding a Plus Percentage Sale Example 67: Void a $1.00 item in Department 1 and void a pre-programmed Plus Percentage Rate of 10%. To void a PLUs percentage sale 1 In the Number keys area, press 100, press the 2 Press the Note If the Plus Percentage rate is NOT pre-programmed, type in the Plus... -
Page 131: A Calculating State Tax Table Codes
A PPENDIX Calculating State Tax Table Codes This appendix shows you how to program your cash register for state tax. The State Tax Code represents a series of codes which are derived from your State's Retail Tax Chart to give you the highest level of accuracy in charging sales and other taxes. - Page 132 Appendix A: Calculating State Tax Table Codes To calculate your tax rate 1 Using The Worksheet on page 130, complete Step A with the appropriate amounts from your state's Retail Tax Chart. 2 For the following, see the Example Tax Chart, Step B: The difference between the starting amounts of each consecutive tax bracket is called a breakpoint.
- Page 133 Using The Worksheet, complete Step A. 4 For the following, see the Example Tax Chart, Step D: The second number to be programmed is a six digit number. Follow the instructions and examples below to determine your six digit number. In PRG position, type the six digit number and then press the Tax 2 key.
- Page 134 Appendix A: Calculating State Tax Table Codes In PRG position, type the individual breakpoints of the Regular breakpoint pattern and press the Tax 2 key after each breakpoint. Place the number 10 before the last breakpoint entry. Table 24 Type... 1025 Using The Worksheet, complete Step F.
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Page 135: Example Tax Chart
Calculating Your Tax Example Tax Chart The following is an example of how a tax chart can look. Note A total of 63 breakpoints can be programmed on this cash register. Alpha 600/601 User’s Guide... -
Page 136: The Worksheet
Appendix A: Calculating State Tax Table Codes The Worksheet Write down your results as you go. Alpha 600/601 User’s Guide... -
Page 137: Programming The State Tax
Programming the State Tax You need to get a copy of your state's Retail Tax Chart so you can know the base tax amount. The base tax amount is the maximum price where no tax is charged. For example, if no tax is charged from 0 cents to 10 cents, then 10 cents is the base tax amount. -
Page 138: B Programming Tax In Canada
A PPENDIX Programming Tax in Canada Follow the instructions in this chapter for programming the Canadian tax system for your cash register. Setting Flag Options Set the following three flags to the appropriate settings for your business’ needs: Flag # 13 Flag # 17 Flag # 22 0* = USA Tax System (add-on tax system) -
Page 139: Setting Tax Percentage Rates
To set Flag # 13 to option 1 for the Canadian Tax System: 1 Put the PRG key in the Mode key slot and turn it to the PRG position. 2 Using the round Number keys, enter the one or two-digit Flag Number. In this example, enter 13. -
Page 140: Linking Tax Rate(S) To Each Department
Appendix B: Programming Tax in Canada 3 Enter the Non-Taxable Limit. For example, if the Non-Taxable Limit is $0.50, enter 50. Do not enter any decimal places. Note Skip step 3 and step 4 if there is no Non-Taxable Limit in your area. 4 Press the Non Tax key. -
Page 141: C Product Information
7 digit input and 10 digit readout ECR exclusive alpha numeric printer. Thermal alphanumeric printer - no ribbon needed Standard thermal paper Royal Reorder # 013127 Roughly 28 days after power interruption CMOS RAM Standby - 28W, Operating - 47W... -
Page 142: Safety And Legal Notices
All trademarks, registered trademarks and service marks mentioned in this manual and with this product are for identification purposes only and are the property of their respective holders. Copyright © 2004 by Royal Consumer Information Products, Inc. Safety and Legal Notices Alpha 600/601 User’s Guide... -
Page 143: Limited Warranty
Somerset, NJ 08875 USA warrants that your NEW Royal Electronic Cash Register or Time Clock (“Product”) is free of defects of workmanship and materials. If there is a defect or malfunction of this Product, Royal will repair the Product free of charge as follows: PARTS: New or comparable rebuilt parts in exchange for defective parts for ONE YEAR from the date of purchase. -
Page 144: Software Licensing Agreement
Software, except as set forth in this license, are specifically retained by Royal or the owner of the Software. Nothing in this license constitutes a waiver of any rights Royal or the owners of the Software may have under any applicable copyright law or any other United States federal or state law. -
Page 145: D Settings Tables
A PPENDIX Settings Tables This section shows you all the tables of codes and other settings you need in one convenient place. These tables are also listed throughout this manual. Alphanumeric Code Chart Use the tables in this section to help you set up alphanumeric descriptions such as department names, clerk names and other text that appears on displays and receipts. - Page 146 Appendix D: Settings Tables Table 26 Letters and numbers Character Use this table for punctuation and foreign characters. Table 27 Special Characters and Punctuation Character Code Number Code Number ¡ ¿ á é í ó ú Ä Ü Ö Ï Code Character Number...
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Page 147: Flags
Table 27 Special Characters (Continued) and Punctuation Character Flags The following table shows all Flags settings and their actions. Bold numbers are the default. Table 28 Flag options This Flag number... Alpha 600/601 User’s Guide Code Number ü Ñ ñ Sets these actions... - Page 148 Appendix D: Settings Tables Table 28 Flag options (Continued) This Flag number... Sets these actions... The Date prints as Month-Day-Year. The Date prints as Day-Month-Year. Z1 and Z2 Counter Numbers do not reset after a Z1 or Z2 report. Z1 and Z2 Counter Numbers reset after a Z1 or Z2 report.
- Page 149 Table 28 Flag options (Continued) This Flag number... Alpha 600/601 User’s Guide Sets these actions... Tax amount prints after the sales total on the sales receipt. Tax amount prints before the total amount on the sales receipt. Standard Department Keyboard layout. Department 20 is Credit 1.
- Page 150 Appendix D: Settings Tables Table 28 Flag options (Continued) This Flag number... (Europe Only) (Europe Only) (Europe Only) Sets these actions... Do not select Canadian tax system of Tax on Tax Select Canadian Tax on Tax system. Select Canadian Tax on Tax on Tax system. Note Flag # 13 must be set to 1 before setting this flag.
- Page 151 Table 28 Flag options (Continued) This Flag number... Alpha 600/601 User’s Guide Sets these actions... Allow Clerk numbers without security code. Clerk must also enter the 3 digit security code. The Header message does not print. The Header message prints. Second receipt cannot be issued.
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Page 152: Language Table
Appendix D: Settings Tables Language Table The following table shows the text your cash register prints in the languages programmed in your cash register. Table 29 Language Descriptions ENGLISH SPANISH COUPON CUPON DISCOUNT DESCUENTO ADD ON INCREMENTO CHARGE CARGO VOID/CORR ANUL/CORRC SUBTTL SUBTOTAL... - Page 153 Table 29 Language Descriptions (Continued) ENGLISH SPANISH COUPON TL-CUPON DISCOUNT DESCUENTO ADD ON TL-INCREM CHARGE CARGO VOID/CORR ANUL/CORRC RECD ACCT A CUENTA PAID OUT SALIDAS NO SALE NO VENTA CHECK CHEQUE DEPTTL TOTAL DPTO REFUND REEMBOLSO TAX 1 TAX 2 TAX 3 TAX 4 NETO...
- Page 154 Appendix D: Settings Tables Table 29 Language Descriptions (Continued) ENGLISH SPANISH TOTAL TOTAL TOTAL TOTAL CLERK CAJERO C-I-D EFECT CAJA NETO GROSS BRUTO MC #: YOUR RECEIPT SU RECIBO THANK YOU GRACIAS DEPT DPTO CLERK CAJERO TIME HORA CREDIT-1 CRED-1 CREDIT-2 CRED-2 PLU No...
- Page 155 Table 29 Language Descriptions (Continued) ENGLISH SPANISH CLERK PASS COD CAJERO CLERK NAME NOMBRE CAJ DEPT PRICE PRECIO DEP DEPnn NAME NOMBRE Dnn LOGO LINEn LOGO LIN n FOOT LINEn PIE PAG Ln CRED1 NAME NOMBRE CR1 CRED2 NAME NOMBRE CR2 PRG/Z PASS COD PGR/Z X PASS...
- Page 156 Appendix D: Settings Tables Table 29 Language Descriptions (Continued) ENGLISH SPANISH FREE nnnnL LIBREnnnnL ELECTRIC DIARIO ELECTRONI JOURNAL E.JOURNAL CLEAR BORRAR REP ELEC E.JOURNAL USED DIA ELEC USADO E.JOURNAL FREE DIA ELEC LIBRE BAR CODE BAR CODE OFF TIME FUERA TIEM LOCAL LOCAL EURO...
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Page 157: Transaction Codes
Transaction Codes The following codes appear on transaction receipts: Table 30 Transaction Codes The code... AMOUNT ADD ON CASH CHANGE CHARGE CHECK Clerk #1 to Clerk #n COUPON CREDIT DISCOUNT DUPLICATE RECEIPT NO SALE PAID OUT *PRICE* RECD ACCT REFUND SUBTTL Alpha 600/601 User’s Guide Means this... -
Page 158: Us Tax Status Numbers
Appendix D: Settings Tables Table 30 Transaction Codes (Continued) The code... TOTAL VOID/CORR US Tax Status Numbers When you program US tax codes, use the following table. Table 31 Tax status settings This tax status number... Means this... Total of Sale Represents Tax Total if Option 1 is selected on Flag 24. -
Page 159: Ordering Supplies And Accessories
Ordering Supplies and Accessories Table 32 Accessories Item Thermal Register Tape (3-roll package) 2¼” (57mm) wide, 2” (50mm) diameter, 85’ (26m) long Protective Keytop Cover Replacement 4 Slot Bill Tray & Drawer (Coin Tray not included) Replacement 5 Coin Tray Duplicate Cash Drawer 1 set of 2 keys Duplicate Control Lock Key Set... - Page 160 Alpha 600. RegisterLink software and serial cable, replacement For Prices and Availability Call 1-888-261-4555 Monday - Friday 8:30 - 5:00 p.m. (E.S.T.) or visit our web site at www.royal.com. Prices and Availability Subject to Change Without Notice Part Number RLNC RLCC RLKIT Alpha 600/601 User’s Guide...
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Page 161: Index
17 Alpha 600/601 User’s Guide code chart, alphanumeric 24, 47, codes, transaction 106, 151 complex tax rates 77 confirming your settings 36 contacting Royal 2 counterfeit detector feature 18 coupon discounts, programming credit, keys, programming 55 customer display closing 12... - Page 162 Index display messages changing languages 8 programming display time 52 display, operator 13 double wide characters programming 27 receipts 27 Electronic Journal memory, checking 92 Electronic Journal, reports 91 error codes 38 EJ FULL 100 fixing 38 PE Printer 99 Sec code 99 sounds 38 error codes, troubleshooting 98...
- Page 163 83 program confirmation 80 quick start program confirmation 36 X 83 Z 83 ringing up sales 71 barcode reader 73 Royal, contacting 2 running cash-in-drawer reports 85 clerk reports 86 department confirmation reports 83 financial reports 86 full reports 86...
- Page 164 Index setting alphanumeric descriptions 23 amount of time messages appear on the display 54 clerk names 32 clerk numbers 32 decimal points 59 footer messages 30 languages 8, 68, 143 machine numbers 34 manager passwords 35 rounding rates 60 scrolling messages 52 standard or gallonage mode 43 tax rates 77 X passwords 35...
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