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Olympus DS-3000 Software Manual

Dssplayerpro transcription module
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DSS Player Pro
Transcription Module
INSTRUCTIONS

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Summary of Contents for Olympus DS-3000

  • Page 1 DSS Player Pro Transcription Module INSTRUCTIONS...

  • Page 2: Table Of Contents

    DSS Player Pro Features ___________________________________________4 System Requirements _____________________________________________5 Installing DSS Player Pro ___________________________________________6 Uninstalling DSS Player Pro ________________________________________8 Connecting the DS-3000 Digital Recorder _____________________________9 Starting the Transcription Module___________________________________10 Connecting the RS23 / RS24 Foot Switch_____________________________11 Connecting the E102 Headset ______________________________________12...
  • Page 3 Confirmation of contents to be transmitted ... 45 Transcribe Window_______________________________________________46 Transcribe Window ... 46 Troubleshooting _________________________________________________48 No Sound ... 48 Cannot Connect to DS-3000 ... 49 Communication Driver Problem... 49 [Windows 2000, and Windows XP] __________________________________49 Other Device Problems... 51 Attachment File Problem... 51...

  • Page 4: Dss Player Pro Features

    ID that is supplied with the product. Functions provided by these two modules are summarized below. Dictation Module Allows speech recorded on the DS-3000 to be stored and managed as DSS audio files on a PC. Plays audio files. Converts DSS files to WAVE files.

  • Page 5: System Requirements

    System Requirements - Operating system Microsoft Windows 95 (Internet Explorer 4.0 or later) / 98 /Me /NT Workstation 4.0 with Service Pack 4 (SP4) or later / 2000 Professional (referred to here as Windows 2000) / XP Home/Professional (referred to here as Windows XP) - PC IBM PC/AT compatible PC - CPU...

  • Page 6: Installing Dss Player Pro

    (1) Click the "Start" button and select "Run." (2) Type "D:Setup.exe" in the "Open" field and click "OK." The "Welcome to Olympus DSS Player Pro Setup" dialog box opens. Exit all applications other than the installer and then click "Next."...
  • Page 7 Install Acrobat Reader if not currently installed on your When the Acrobat Reader installation dialog box opens, select Install Adobe Acrobat Reader and click "Next." Note Installing Acrobat Reader allows you to view detailed operating instructions for DSS Player Pro. Copy files.

  • Page 8: Uninstalling Dss Player Pro

    Click "Start," point to "Settings," and select "Control Panel." Double-click "Add/Remove Programs." A list of applications that have been installed is displayed. Select "Olympus DSS Player Pro." Click "Add/Remove (in Windows 2000, "Change/Remove")." The "Modify, Repair, or Remove the program" dialog box opens.

  • Page 9: Connecting The Ds-3000 Digital Recorder

    If this happens, click "Cancel" to exit the wizard and install DSS Player Pro ( - Before connecting the USB cable to the DS-3000, make sure that theDS-3000 is in the stop mode, with its rear-panel POWER/LOCK switch ON and that the HOLD switch is not set to the HOLD position.

  • Page 10: Starting The Transcription Module

    - The Transcription Module will launch automatically when you connect the DS-3000 to the USB port or if you insert a SmartMedia PC Card Adapter into the PC. To disable automatic launching of the Transcription Module, right-click automatically."...

  • Page 11: Connecting The Rs23 / Rs24 Foot Switch

    Connecting the RS23 / RS24 Foot Switch The RS23/RS24 foot switch works only with the Transcription Module. Connect the foot switch either to a USB port or a serial port on your PC. Connecting to a USB Port Connect the foot switch cable to the USB adapter cable. Connect the USB adapter cable to the PC USB port.

  • Page 12: Connecting The E102 Headset

    Connecting the E102 Headset The E102 is a stereo headset. When playing stereo sound, wear the set properly, observing the L and R markings. Plug the headset into the PC earphone socket Note If your PC does not have a socket marked , plug the headset into a socket marked...

  • Page 13: Send Mail Function

    Send Mail Function To activate the Send Mail function, the MAPI subsystem must be installed in your computer. Check if the MAPI subsystem is installed on your computer by following the steps below. Click Start, Settings and Control Panel. Check if “Mail” or “Mail and Fax” icon is in the Control Panel. If the icon exists, the MAPI subsystem has already been installed on your computer.

  • Page 14: How To Install Mapi Subsystem

    How to Install MAPI Subsystem For Windows 95 users Click Start, point to Settings, and click Control Panel. Double-click on the Add/Remove Program icon. Click on the Windows Setup tab. Check the Microsoft Exchange (or Windows Messaging) box Click OK to continue. You may be prompted to insert the Windows 95 CD-ROM. A copying Files message appears.

  • Page 15: For Windows 98/2000/Me/Xp Users

    For Windows 98/2000/Me/XP users Installing Microsoft Outlook 98 Start the Setup program for Outlook 98. When the following window appears, select [Other Mail Applications] and click the Next button. When the following window appears, select [Corporate or Workgroup] and click the Next button. Follow the instructions on each screen.
  • Page 16 Installing Microsoft Outlook 2000 After installing Outlook 2000, start the program. When the following window appears, click the Next button. Select [Corporate or Workgroup] and click the Next button. A dialog box for setting up Microsoft Outlook appears. This is the Wizard for creating a Profile. See Step 3 in the following Dictation/Transcription Module section.
  • Page 17 Installing Microsoft Outlook XP After installing Outlook XP, double-click on the Mail icon in the Control Panel, and then click the [Show Profiles…] button. Click the [Add…] button.
  • Page 18 Type the profile name and click [OK]. Select “Add a new e-mail account” and click [Next].
  • Page 19 Select the server type that your e-mail account will work with. If you are going to use an MAPI compliant Workgroup system such as Lotus Notes or Novell GroupWise, select “Additional Server Types”, click [Next], and then go to Step 6. If you are planning to use an Internet service provider, select POP3 server, click [Next], and then go to Step 7.
  • Page 20 If you select “POP3”, you will see the following dialog box. Enter the necessary information and click [More Settings…]. Select the Connection tab in the following dialog box and make sure the appropriate connection method is selected.
  • Page 21 After the setup is completed, open DSS Player Pro and click “Tools”, “Options”, “Mail” tab, and select the profile name you have created. If you want to preset the destination address, enter the e-mail address, subject and message. If you are using Lotus Notes, click the “Address Type” Combo Box and select “NOTES”...

  • Page 22: How To Activate Send/Receive Mail Function

    How to Activate Send/Receive Mail Function Create A Profile The Profile is the group of information services to set up the Messaging application. The information services allow you to access the Mailbox and review the Address Book. The Send Mail function does not work if there is no Profile.

  • Page 23: Transcription Window

    Transcription Window Transcription Window When you start Transcription Window, the following window opens. Title Bar Displays the path of the active file. Menu Bar Click an item to display the corresponding commands. File Menu Edit Menu View Menu Tools Menu Download Menu Voice Recognition Menu Mail Menu...

  • Page 24: Tool Bar

    Tool Bar Start Transcription Opens the file that is currently selected in the Typist ListView (active file if multiple files are selected) in the Transcribe Window. If the Status of the file to be opened is "Pending" or the file is being recorded, an error message is displayed and the file will not open.
  • Page 25 You can set index marks using the Digital Voice Recorder or through the DSS Player Pro application. If you use DSS Player Pro, you can set index marks using the same procedure during playback and stop modes.
  • Page 26 Notes Recording End Date Recording End Time Length Status Change Status A dialog box appears for you to select and change the Typist Status of the active file from the following list. Finished Pending Unfinished Cancel Job Log On Logs on to the e-mail profile that is chosen by the Mail Tab of [Options] in the Tools menu. DSS Player Pro will check for new messages that have arrived.
  • Page 27 Select File Type By pressing the button, the button and the displayed files change as follows. Button display and displayed files DSS Files Only WAVE Files Only DSS files and WMA files WMA files only DSS, WAV and WMA files Select Speaker Selects either the PC speakers or speaker on the recorder as the target for audio output.

  • Page 28: Playback Control Bar

    Playback Control Bar A Play Bar and Position Control [Play Bar] and [Position Control] are graphics that indicate the current position of the file being played. You can move the playback position forward or backward quickly by dragging the [Position Control] or clicking in front of or behind the [Position Control].

  • Page 29: Noise Cancellation

    Volume Control If the soundboard used supports electronic volume control functions, the output volume can be adjusted on the playback soundboard using the [Volume Control Slider] displayed when clicked with the left mouse button. If the button is in focus, volume can be controlled by entering values via the keyboard.

  • Page 30: Typist Treeview

    Typist TreeView Lists the DSS and WAVE files. You cannot move or rename folders or drop files to folders other than Folders A, B, C, D and E. Message Folder You can freely create a folder under this. Download Tray This is the root folder used to manage the message files that are downloaded from the recorder or card.
  • Page 31 Typist Tray This is the folder to list files of the entire folders that has not been transcribed. You can distinguish a file in a folder as the file paths will be displayed in the title bar. Mail Service This is the current mail service that you are connected to. Personal Folder This folder appears only while you are logged onto the messaging application with the "Log On"...

  • Page 32: Detail Of Items That Are Displayed On The Header Bar

    Detail of Items That Are Displayed on the Header Bar Displayed Items Details Display of all files File Name In front of the file names, the corresponding icon for each file is attached. Created Date Dictation start date. Completed Date Date Dictation completed.
  • Page 33 Edit Item Name You can edit which items are displayed using [Item Settings] on the View menu. The Dictation ListView shows the specified number of items. If the items do not fit in the width of the Dictation ListView, a horizontal scroll bar is displayed.
  • Page 34 Status Bar Displays the current status or a description of the menu command. Foot Switch In the Transcription Module, the following operations are possible using a Foot Switch (RS-232C (serial) or USB). - Rewind - Fast Forward - Play A file will stop playing when the Foot Switch is not pressed. When two or more switches are pressed, only the function of the button pressed last is used.

  • Page 35: Menu

    Menu File Menu Edit DSS file Opens the file that is currently selected in the Typist ListView (active file if multiple files are selected) in the Transcribe Window. If the Status of the file to be opened is "Pending" or the file is being recorded, an error message will be displayed and the file will not open.

  • Page 36: Edit Menu

    Edit Menu Copy Copies the files that are currently selected in the Typist ListView to the clipboard. Paste Pastes the DSS, WMA or WAVE files that are currently copied to the clipboard. You can paste the files to folders that accept drag and drop operation, or the Typist ListView. Select All Selects all the voice files that are displayed in the Typist ListView.

  • Page 37: View Menu

    View Menu Current View Switches the file display in the Typist ListView. Selected Item DSS Files WAV Files DSS Files and WMA Files WMA Files All Files A check mark is placed beside the currently selected display mode Item Settings A Dialog box opens in which you can edit the items that are displayed on the Header Bar of the Typist ListView.

  • Page 38: Tools Menu

    Tools Menu Detect Device Updates the information on devices that cannot be automatically detected. If a new device is detected, it is shown in the Device TreeView. Edit Comments Edits comments in a DSS,WMA file recorded using the DS-10. You can enter up to 100 characters for the comments.
  • Page 39 To insert an index mark during playback, start playback, move to the desired position (play the file or drag the Position Control to the appropriate position), and select New Index Mark on the Tool bar. To insert an index mark while playback is stopped, simply execute New Index Mark at the desired position of the DSS/WMA file.
  • Page 40 Linked objects are best suited for network environments where the link between the target application and the DSS source file can easily be maintained. The actual DSS file is not copied to the target application; only the path that defines the position of the DSS file is stored in the OLE icon. If you open the OLE icon within the target application, the DSS file is linked using the path definition.

  • Page 41: Voice Recognition Menu

    Voice Recognition Menu Start Voice Recognition This command is available only when IBM's voice recognition applications ViaVoice98, ViaVoice Millennium (not included), or later versions, are installed on the PC. When the command is activated, SpeakPad starts automatically convert files selected in the Voice List window to text files.

  • Page 42: Download Menu

    Download Menu Download Folder A Downloads the DSS files in Folder A of the DS-3000/2000/330/320/150/10, SmartMedia Card, or Removable Drive (with a displayed folder) to Folder A in the Download Tray. If multiple devices (DS-3000/2000/330/320/150/10, SmartMedia Card, and Removable Drive) are detected in the Device TreeView, A dialog box appears for you to select which device to download from.

  • Page 43: Mail Menu

    Mail Menu Log On Logs on to the E-Mail profile that is chosen by the Mail Tab of [Options] in the Tools menu. DSS Player Pro will check for new messages that have arrived. DSS Player Pro searches for messages that have DSS file attachments in the Inbox Folder and displays the DSS files that are attached to the messages in the Typist ListView.

  • Page 44: [Download] Options

    [Download] Options A function is active if a check is inserted in the check box. Delete Deletes the original file after downloading. Change WAV Converts to a WAV file while it is being downloaded. Send E-Mail Attaches the file to an e-mail and sends after downloading. Download Folder Here, the current download folder is displayed.

  • Page 45: Confirmation Of Contents To Be Transmitted

    Confirmation of contents to be transmitted Destination Set address/CC from the address book SUBJECT Message Attached File Destination Enter an e-mail address in the left edit box and click [Set] to add a Destination address. The list box on the right displays all Destination addresses that are currently set.

  • Page 46: Transcribe Window

    Transcribe Window Transcribe Window This Transcribe Window opens when Edit DSS file is selected from the File menu of the Transcription Window. The Transcribe Window allows you to type the information easily using a word processor application while listening to the voice that is being played back. Bar Control Dragging this part of the window moves the Transcribe Window.
  • Page 47 Volume Control Button While this button is pressed, a vertical slider pops up allowing the playback volume to be changed. The playback volume is increased by moving the slider upward and decreased by moving it downward. Speed Control Button While this button is pressed, a horizontal slider pops up allowing the playback speed to be changed.

  • Page 48: Troubleshooting

    Troubleshooting No Sound Check the connection Check that the device is connected to your PC and that the power is on. Check the speaker Check that the speaker volume is not set to the minimum setting. If there is no problem, continue to the next check item.

  • Page 49: Cannot Connect To Ds-3000

    PC vendor. Cannot Connect to DS-3000 1. After connecting the DS-3000 to your PC using an USB cable, check that the LCD display of the Digital Voice Recorder shows "REMOTE". 2. If "REMOTE" is not displayed, remove the connection cable from the DS-3000 and check that the stop mode or the hold switch is not enabled.
  • Page 50 Next, find the DSSUSB1 Device (DSSUSB1 Device for DS-3000, DSSUSB Device for DS-320/150, DSXUSB Device for DS-330/10) at the root of the [Device Manager] page and check that it is operating properly. If the DS-3000 is not working properly, enable it.

  • Page 51: Other Device Problems

    Next, select the DS-3000 (USBDSS Device for DS-150 and DSSUSB1 Device for DS-3000) under [Devices] and click [Hardware Profiles]. Check that the [Status] of the DS-3000 is [Enabled]. If the [Status] is [Disabled], click [Enable] to set the [Status] to [Enabled].

  • Page 52: Technical Assistance And Support

    If you encounter problems with installing or using DSS Player Pro, we recommend that you contact the Olympus Professional Dealer from which the system was purchased. If your dealer cannot fix your problem, please call our technical hotline number or send an e-mail.
  • Page 53 Tel. 03-3340-2211 OLYMPUS AMERICA INC. Two Corporate Center Drive, Melville, NY 11747-3157, U.S.A. Tel. 1-800-622-6372 OLYMPUS OPTICAL CO (EUROPA) GMBH. (Premises/Goods delivery) Wendenstrasse 14-18, 20097 Hamburg, Germany. Tel. 040-237730 (Letters) Postfach 10 49 08. 20034 Hamburg. Germany. OLYMPUS OPTICAL CO.(U.K.) LTD.

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