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Xerox Fax Modem 4215/MRP Operation Manual

Mrp family fax modem for macintosh
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Xerox MRP Family
4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP
Fax Modem for Macintosh

Operator Guide

May 1995
720P12322
XEROX

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Table of Contents
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   Summary of Contents for Xerox Fax Modem 4215/MRP

  • Page 1: Operator Guide

    Xerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Fax Modem for Macintosh Operator Guide May 1995 720P12322...
  • Page 2 Xerox Corporation 701 S. Aviation Boulevard El Segundo, CA 90245 © 1995 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms and matters of copyrightable material and information now allowed by statutory...
  • Page 3 Safety XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Your optional fax board must be installed by a qualified service representative. CAUTION: This equipment generates, uses, and can radiate radio frequency energy, and if not installed and used in accordance with the installation requirements, may cause radio interference to radio communications.
  • Page 4 These laser warning labels are placed on panels that cover areas that are not operator serviceable. These panels are not to be removed. Your Xerox equipment and supplies are designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.
  • Page 5 WARNING: Use of unsuitable materials may result in poor performance and can possibly create a hazardous condition. Always use a Xerox specified cordset with the Equipment Leakage Circuit Interrupter/Residual Current Device (ELCI/RCD). Use caution when installing or modifying telephone lines.
  • Page 6 The red flag displays and power is restored to the system. If power is not restored by this procedure or if the device interrupts power to the printer again, call your service representative. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 7: Table Of Contents

    Delaying fax transmissions Editing fax options 3. Phonebook Creating your Fax Phonebook Using the Fax Phonebook Editor window XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Laser safety Operational safety Conventions Starting from the Fax Destinations window Starting from the Fax Cover Page window...
  • Page 8 Disabling automatic tray switching for fax received Setting the date Setting the time Setting the redial count for a send configuration Turning the speaker off for a send configuration Performance enhancement Related publications XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 5-10 5-10 5-11 INDEX...
  • Page 9: About This Guide

    About this guide Conventions Print language mode XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE This guide is intended to be an information reference for the Macintosh fax modem option for your printer. The procedures presented in this guide were written with the...
  • Page 10 For example: Click on the [OK] button. A keyboard key name is boldface with downstyle capitalization. For example: Press the Tab key. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Clear/C • Pause/P •...
  • Page 11: Hardware And Software Requirements

    Macintosh fax utility software package Hardware and software requirements XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Each time you print with your Macintosh, the printer fax utility gives you the capability to send your document as a high-quality fax directly from your Macintosh to compatible fax machines or fax printers anywhere in the world.
  • Page 12 Follow these steps before you begin the installation procedure: 1. In order to use the fax utility on a Macintosh system, you need to set the AppleTalk Print Language to the PostScript mode (AppleTalk) from the printer control panel. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 13: Installation Procedure

    Installation procedure XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE The fax utility does not function correctly in any other setting, because this utility sends PostScript queries to the printer and feed back is returned only in the AppleTalk PostScript mode.
  • Page 14 Window... from the File menu. Click on the Destination: [Fax] radio button. 2. Click on the [Fax...] button in the upper right corner of the Print Dialog window. The Fax Destinations window displays. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 15 If this field does not apply to your telephone system, leave it blank. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 3. Click on the [Options] radio button. The Fax Options window displays.
  • Page 16 Drag the fax printer driver and Fax Phonebook files from your • Extensions/System folder to the Trash icon. Drag the folder that contains the fax utility software files to • the Trash icon. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 17: Operation

    Fax Destinations window XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE This chapter explains how to use the fax utility to send faxes from any Macintosh that supports printing. You learn how to perform the following tasks: Use the options provided in the Fax Destinations window •...
  • Page 18: Sending A Fax

    2. Enter the phone number for the fax destination in the Fax Number field. The number you enter is dialed after the outside line prefix you optionally specified when you installed the fax utility software. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 19: Creating A Cover Page

    Creating a cover page XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 3. Click on the [Options] button, and make sure the current Fax Options configuration settings are appropriate for this fax transmission. For a description of the fax option settings, refer to table 1-1.
  • Page 20: Transmitting A Postscript File

    Group III fax. The Fax Activity Log reports the resolution at which the job was sent. Refer to the “Performance enhancements” appendix for additional information on transmitting PostScript files. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 21: Delaying Fax Transmissions

    Delaying fax transmissions XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE The fax utility gives you the option to delay transmission of a fax to selected individuals or groups. For example, you may choose to use this option to send a fax after business hours when the cost of telephone calls is lower.
  • Page 22: Editing Fax Options

    4. Click on [Cancel] to go back to your previous work when you return to the Fax Destinations window, or select another option from the window. Refer to Table 2-1 for Fax Destinations window options. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 23: Creating Your Fax Phonebook

    Creating your Fax Phonebook Starting from the Fax Destinations window XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE This chapter contains instructions on how to to create, edit, use, and maintain your Fax Phonebook. There are three options for creating and adding names and phone numbers to your phonebook.
  • Page 24: Starting From The Fax Cover Page Window

    5. Do one of the following actions: Click on the [Send Fax] button to begin fax transmission. • Click on the [Cancel] button to return to the Fax • Destination window. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 25: Displaying Phonebook Entries

    Selecting and deselecting entries Sorting phonebook entries Editing phonebook entries XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE When the Fax Phonebook Editor window is first displayed, a blank, rectangular area and a scroll bar is seen in the window.
  • Page 26: Deleting Phonebook Entries

    Fax Phonebook Editor window options Note: Changes to the Fax Phonebook are automatically saved. An erroneous entry is corrected or replaced by the Edit... option in the Fax Phonebook Editor window. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 27: Adding Individuals To The Phonebook

    Adding individuals to the phonebook Adding groups to the phonebook Broadcasting a fax XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE The procedures outlined in “Creating your Fax Phonebook” are also used to add names and fax numbers to your phonebook.
  • Page 28 If the Cover Page checkbox is selected, click Fax to • display the Fax Cover Page dialog window, then complete steps 3 and 4. 3. Complete the desired fields in this window. 4. Click on the [Send Fax] button. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 29: Additional Configuration Options

    Accessing the fax printer utility Accessing the Fax Phonebook option Incoming fax settings XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 4. Additional configuration options The fax printer utility allows you to configure the settings for the following fax options: Fax Phonebook •...
  • Page 30: Fax Printer Calendar

    2. Click on the [Current Time] button to view the current date and time settings on your Macintosh. 3. Make the appropriate changes to the current settings. Table 4-1 lists and defines the date and time parameters. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 31: Print Activity Report

    Enter a number between 0 and 59. Second Enter a number between 0 and 59. Print Activity Report Clear Activity Report XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE ADDITIONAL CONFIGURATION OPTIONS Table 4-1. Fax Printer Calendar Editor date and time parameters 4.
  • Page 33: Fax Setup Menu

    Fax Setup menu XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE This chapter provides the following information: Fax Setup menu maps and item descriptions for your printer • Examples of how to use the printer control panel to change •...
  • Page 34 SEND SETUP See figure 5-2 for Send Setup submenu. RECEIVE SETUP See figure 5-2 for Receive Setup submenu. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Enter date (MO/DY/YR). 1/1 93 is the default. Enter time (HR:MIN). 00:00 is the default.
  • Page 35 FAX MODE CLOCK SETUP SEND SETUP RECEIVE SETUP **Tray 1 is the default if Tray 4 is not present. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Figure 5-2. Send/Receive Setup submenus REDIAL COUNT REDIAL INTERVAL TRANSMISSION RESOLUTION SPEAKER...
  • Page 36: Fax Setup Item Descriptions

    FAX SETUP MENU Fax setup item descriptions Fax Mode Clock Setup The following items and options are available through the Fax Setup menu: Fax Mode • Clock Setup • Send Setup • Receive Setup. • The default settings for these items can be changed through the control panel.
  • Page 37: Send Setup

    Send Setup XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Time The time is entered in the following format: Time HR:MIN Where: HR is a one or two-digit number (01 through 24) representing the current hour of the day, based on a 24 hour clock.
  • Page 38: Receive Setup

    Disable • Does not allow fax jobs to switch to other trays once the initial tray is out of paper. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 39: Fax Setup Configuration Examples

    Fax setup configuration examples Setting tray 1 as the default input tray for fax received XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Output Destination The Output Destination option for fax received jobs determines to which output tray pages are sent.
  • Page 40: Disabling Automatic Tray Switching For Fax Received

    5. Press the Main Menu key two times to return to the top of the Main Menu. MAIN MENU 1. PRINT MODE 6. Press the Enter key to reenter print mode to begin printing. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 41: Setting The Date

    Setting the date 0 through 9 XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE In this example, the date is set to October 3, 1995 (10/03/95): 1. Press the Main Menu key to enter the Main Menu. MAIN MENU 1.
  • Page 42: Setting The Time

    1. Press the Main Menu key to enter the Main Menu. MAIN MENU 1. PRINT MODE 2. Press the five key at the numeric keypad to direct scroll. MAIN MENU 5. FAX SETUP XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 00:00 00:01 00:13 01:31 13:10...
  • Page 43: Turning The Speaker Off For A Send Configuration

    Turning the speaker off for a send configuration XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE 3. Press the Enter key to enter the Fax Setup Menu. FAX SETUP 1. FAX MODE 4. Press the Scroll Next key two times.
  • Page 44 5. Press the Main Menu key two times to return to the top of the Main Menu. MAIN MENU 1. PRINT MODE 6. Press the Enter key to reenter print mode to begin printing. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 45: Troubleshooting

    ILLEGAL NUMERIC INPUT--EXCEEDS 100 REDIALS. TO RETURN PRESS <CLEAR>. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE This chapter lists error messages that may appear on the printer control panel. Instructions on how to print a Fax Setup Report are also included.
  • Page 46 3, or 4) is selected that will not feed to the current output destination due to the size of the paper in the input tray. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Action Press the Clear/C key at the control panel. Enter a number between 1 and 60.
  • Page 47 INVALID--PAPER SIZE IN TRAY n WITH OUTPUT DESTINATION. TO RETURN <CLEAR>. = Input paper tray 1, 2, 3, or 4 XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Table 6-1. Fax Setup menu error messages (continued) Result/Reason An output destination is...
  • Page 48: Printer Configuration Report

    Output destination—Reports which default output tray is selected for incoming faxes. Refer to the ”Getting started” chapter in the Xerox MRP Family 4220/MRP, 4230/MRP Operator Guide for the procedures to print the report and a report example. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 49: Performance Enhancement A

    Adding memory Adding a hard disk XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE Performance enhancement For the fax modem option to take advantage of RAM added to your printer beyond the standard eight megabytes, a “Restore to factory defaults” should be preformed at the printer after additional RAM is installed.
  • Page 51: Related Publications

    (U.S. only). For additional details, see “XDSS ordering information” at the back of this manual. Note: Xerox Canada, Ltd. and Rank Xerox Ltd. publications are available through your local sales representative or analyst. The Xerox 4220/MRP and 4230/MRP library sets includes the following manuals.
  • Page 52 For information about current Xerox training classes and workshops, refer to the Xerox Customer Education: Printing Systems Catalog, 610P30238 (U.S. only). In other locations, see your local representative for details. XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE International Language Number...
  • Page 53 5-5 output tray, received faxes, 5-7 printing sent fax headers, 5-6 recall tries, 5-5 XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE rings before phone pickup, 5-6 scans per inch, 5-5 Confirmation Pages field, 1-7 Cover Page checkbox, 2-2...
  • Page 54 PostScript Password field, 3-2 PostScript-to-PostScript file transmissions, A-1 power source receptacle, iv to v prefix, 2-3 Print Activity Report option, 4-3 Print Dialog window, designating transmittals, 2-1 Print language mode, description, ix XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE...
  • Page 55 5-5 rings before phone pickup, 5-6 scans per inch, 5-5 time, 4-2, 5-5 XEROX MRP FAMILY FAX MODEM FOR MACINTOSH OPERATOR GUIDE settings, faxes received, 4-1 to 4-2 Shift key, 3-3 software requirements, 1-1 to 1-2 Sort By: Company Name option, 2-2, 3-4...

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