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Data Security Kit
Operation Guide
Thank you very much for purchasing the MX-FR51U Sharp data security kit. Please read this
Operation Guide carefully to ensure correct use.
Keep this Operation Guide in a safe place for future reference.
It can be a useful guide if you are have any questions about using the data security kit, or if
problems occur during use.
Model: MX-FR51U
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Table of Contents
Related Manuals for Sharp MX-FR51U
Summary of Contents for Sharp MX-FR51U
- Page 1 Model: MX-FR51U Data Security Kit Operation Guide Thank you very much for purchasing the MX-FR51U Sharp data security kit. Please read this Operation Guide carefully to ensure correct use. Keep this Operation Guide in a safe place for future reference.
- Page 2 SHARP Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.
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Page 3: Introduction
This product adds a security function to the SHARP Digital Full-color Multifunctional System. When the copy, printer, or fax function of a SHARP Digital Full-color Multifunctional System with the security function is used, image data generated in each job is encrypted, and when the job is finished, the encrypted data is immediately erased from the hard disk. -
Page 4: Table Of Contents
Contents Introduction ..................1 1. When the data security kit is installed ...........3 Security settings of the data security kit ............ 4 Document control function ................ 4 Document Filing ..................4 Authority group registration screen ............5 Protecting passwords ................6 Restrictions on tandem copying and tandem printing ....... -
Page 5: When The Data Security Kit Is Installed
) to view information on the data security kit. The following information on this product is displayed. "MX-FR51U Data Security Kit" When the data security kit is installed, data remaining in the machine is automatically erased after each job. When data clearing begins, the message "Data is being cleared." appears for 6 seconds*. -
Page 6: Security Settings Of The Data Security Kit
When the data security kit is installed Security settings of the data security kit When the data security kit is installed, settings to enhance security of the machine can be added. For more information, see "Security settings" (page 13 of this manual). Document control function The document control function is used to embed a document control pattern on the paper when print jobs, copies, and received faxes are printed. -
Page 7: Authority Group Registration Screen
When the data security kit is installed Authority group registration screen When the data security kit is installed, the following items are added to the "Authority Group Registration" menu screen in the setting mode (administrator). This screen is displayed by selecting "Settings (Administrator)"... -
Page 8: Protecting Passwords
When the data security kit is installed Protecting passwords When the data security kit is installed, passwords entered from the operation panel of the machine or the Web pages can be protected. n Administrator Password/User Password When the data security kit is installed, if an incorrect administrator password is entered 3 times in a row when the user authentication function is not enabled, or if an incorrect administrator password or user password is entered 3 times in a row when the user authentication... - Page 9 When the data security kit is installed n Encrypt PDF When a job is printed by encrypted PDF direct printing, the job will appear in the spool queue of the job status screen and a password must be entered to begin printing. If an incorrect password is entered 3 times in a row when the data security kit installed, the message "Operation is disabled.
- Page 10 When the data security kit is installed n Login when user authentication is enabled When "User Authentication" in the setting mode (administrator) is enabled, login is required in the login screen before the machine can be used. When "A Warning when Login Fails" ("Settings (Administrator)" > "User Control"...
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Page 11: Restrictions On Tandem Copying And Tandem Printing
When the data security kit is installed Restrictions on tandem copying and tandem printing Tandem copying and tandem printing operate as shown below based on the configuration of the master machine and slave machine (whether or not the data security kit is installed). n Tandem copying Slave machine Data security kit: Yes... -
Page 12: Security Settings In The Ftp Pull Print Function
When the data security kit is installed Security Settings in the FTP Pull Print Function When the machine is used as a network printer and the FTP Pull Print function is used, the data security kit enables authentication of the user by means of a "User Name"... -
Page 13: Transferring Copied Data
When the data security kit is installed Transferring copied data When the data security kit is installed and the Web pages are used to copy data stored with the document filing function to a computer, the copied data can only be transferred back to the original machine from which it was copied. -
Page 14: About The Lockout Function
When the data security kit is installed About the lockout function When entering passwords, including administrator passwords, during user authentication, the number of incorrect password attempts is counted, and if the number of attempts reaches the specified number (three), the user account is locked, and the user is blocked from making any more attempts at authenticating their account until a period of five minutes has elapsed. -
Page 15: Security Settings
Security settings This section explains the "Security Settings" items that are added when the data security kit is installed. Using the security settings in the setting mode (administrator) Follow the procedure in "SYSTEM SETTINGS" of the User’s Manual (PC) to configure the settings in the setting mode (administrator). -
Page 16: Settings Added To The Security Settings
Security settings Settings added to the security settings When the data security kit is installed, settings related to security are added to the "Security Settings". Setting Page Explanation Clear Data Area n Clear All Memory* n Clear All Data in Jobs Completed Use this to manually clear stored List* data from each area of the... - Page 17 Security settings In addition, Security Settings include "SSL Settings" ("Security Settings" in "SYSTEM SETTINGS" of the User's Manual (PC)), "IPsec Settings" ("Security Settings" in "SYSTEM SETTINGS" of the User's Manual (PC)), "IEEE802.1X Settings" ("Security Settings" in "SYSTEM SETTINGS" of the User's Manual (PC)), "About security monitoring logs"...
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Page 18: Clear Data Area
Security settings Clear Data Area n Clear All Memory This program is used to manually clear all data saved in each area of the hard disk of the machine and in network storage. Note, however, that the following types of data are not cleared with this setting. - Page 19 Security settings If you wish to cancel data clearing... Tap the [Cancel] key. The administrator password entry screen will appear. Enter the administrator password. As soon as the correct password is entered, data clearing will be canceled and the power will turn off briefly and then turn back on automatically.
- Page 20 Security settings n Clear Document Filing Data This function is used to clear data stored using the document filing function. Data whose property is set to "Protect" or "Confidential" is also cleared. [File Data (Including protected/confidential files)] checkbox: Select this checkbox to clear all files stored using "File" in the main folder and in custom folders.
- Page 21 Security settings n Clear Address Book and Registered Data This function is used to clear the items indicated below, which cannot be cleared or initialized using "Clear All Memory" (page 16 of this manual) or "Restore Factory Defaults" ("Settings (Administrator)" > "Storing/Calling of System Settings"...
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Page 22: Security Control
Security settings Security Control This system enables various settings such as setting the timing and the number of times data is automatically cleared and setting the items to prohibit operations and displays. n Data Area Clearance Settings You can set the number of times data clear is repeated, the repeat pattern, and the verification method for "Clear All Memory", "Clear Document Filing Data", "Clear All Data in Jobs Completed List", and "Clear Address Book and Registered Data". - Page 23 Security settings n Power Up Auto Clear This function is used to automatically clear all data in the machine when the power switch is turned on. The following types of data can be cleared. All Memory File Data (Including protected/confidential files) Quick File Data(Including protected files) Job Status Jobs Completed List Select the checkboxes of the data to be automatically cleared when the...
- Page 24 Security settings n Auto Clear at Job End These are the same settings as the Data Area Clearance Settings, and are used to specify the number of data clear repetitions performed by the auto clear function each time a job is completed. About the repeat setting When the repeat setting (number of repetitions) is increased to enhance the security function, the time required for data clearing increases.
- Page 25 Security settings n Disabling of List Print This program is used to disable printing of any of the following lists that are printed using "List Print (User)" in the setting mode (general). "Machine Status List", "Sending Address List", "Document Filing Folder List"...
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Page 26: Setting A High Level Of Security
Transmission functions which do not include encryption cannot be used. If the Sharp OSA function was being used, it can no longer be used. Note: To set a high level of security, make the following setting. -
Page 27: About Security Monitoring Logs
Security settings About security monitoring logs Logs are created and saved for various events relating to security functions and settings. Monitoring logs are created and saved in English. However, setting values such as filenames which are input from external sources are saved as-is. Monitoring logs which have been saved in the internal storage can be exported by an administrator to a PC as TSV files. - Page 28 Security settings n Saving and deleting monitoring logs These are only displayed when an administrator logs in. Saving and deleting monitoring logs can be carried out as follows. Tap "Settings (Administrator)" > "Security Settings" > "Audit Log" > "Save/ Delete Audit Log" on the operation panel. Select "Save"...
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Page 29: Document Control Setting
If a person attempts to scan a document with an embedded document control pattern on a SHARP machine that has the document control function enabled, the message "Document control pattern is detected. This job is canceled."... -
Page 30: Modes To Which The Document Control Function Can Be Added
Document Control Setting Modes to which the document control function can be added The document control function can be used to print with an embedded document control pattern in the following modes: Copy Printer Document Filing Print Internet Fax Receive Direct SMTP Receive Fax Receive List Print... -
Page 31: Enabling The Document Control Function
Document Control Setting Enabling the document control function To enable the document control function, follow these steps. Tap "Settings (Administrator)" > "Security Settings" > "Security Control", and then make the settings in the document control pattern setting screen which is displayed. n Settings for printing files stored by document filing These settings are for printing the data of copy jobs and print jobs that have been stored on the machine's hard drive using the document filing... - Page 32 Document Control Setting n Settings related to Copy/Printer/Document Filing Print modes Settings related to copy, print, and document filing print modes can be configured in the "Copy", "Printer", and "Prints (Document Filing)" fields of the document control setting screen. Document Control Print Select (Select the printing method) Tap the select box to display the list of items, and then tap one of the items to select it.
- Page 33 Document Control Setting n Settings related to Internet Fax Receive/Fax Receive/List Print modes Settings related to Internet fax reception, fax reception, and list print modes can be configured in the "Internet Fax Receive", "Fax Receive", and "List Print" fields of the document control setting screen. Document Control Print Select (Select the printing method) Tap the select box to display the list of items, and then tap one of the...
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Page 34: Using The Document Control Function
Pages on which a document control pattern is printed (all modes) The document control pattern is printed on all pages output by a Sharp machine that has the document control function, including the back side of pages printed by 2-sided printing. - Page 35 Document Control Setting n Using document control in copy mode Tap the [Others>>] key in copy mode. Tap the [Document Control] key. The display of the [Document Control] key and the steps that follow vary depending on the settings configured for the document control setting. Settings for the document control "Others"...
- Page 36 Document Control Setting n Using the document control function in printer mode When [Always Print] is enabled in [Document Control Print Select] in the setting mode, a document control pattern is always printed. If [Allow User to Select] is enabled, follow the procedure below to print a document control pattern.
- Page 37 Document Control Setting n Using the document control function in document filing mode After a file has been stored by document filing using the settings configured in "Document Control Setting", follow the steps below to print a document control pattern. (For information on using files stored by document filing, see the User’s Manual (PC).) Document Control Print Select When [Allow User to Select] is selected, the [Document Control] key can...
- Page 38 Document Control Setting n Using the document control function in Internet Fax Receive/Fax Receive/List Print modes No special operation is required. When printing takes place, a document control pattern is embedded according to the document control function settings. n Body text commands for E-mail Direct Print The command below can be entered in the body text of a direct print e- mail to specify whether or not a document control pattern is to be printed.