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MX-FR50U
Data Security Kit
Operation Guide
Introduction....................................................................................................................................2
When the data security kit is installed ...........................................................................................4
System settings of the data security kit ...................................................................................4
Document control function .......................................................................................................4
Document Filing.......................................................................................................................5
Authority group registration screen ..........................................................................................5
Protecting passwords...............................................................................................................6
Restrictions on tandem copying and tandem printing..............................................................8
Security Settings in the Web pages .........................................................................................9
Transferring copied data ..........................................................................................................9
System settings ...........................................................................................................................10
Using the System Settings (Administrator) ............................................................................10
System settings for security ...................................................................................................10
Jobs Completed List Display Setting .....................................................................................18
Job Status Display Setting .....................................................................................................19
Release Lock on File/Folder Operation .................................................................................19
Product Key ...........................................................................................................................19
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Summary of Contents for Sharp MX-FR50U
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Page 1: Table Of Contents
MX-FR50U Data Security Kit Operation Guide Contents Introduction............................2 When the data security kit is installed ...................4 System settings of the data security kit ...................4 Document control function .......................4 Document Filing........................5 Authority group registration screen ..................5 Protecting passwords.......................6 Restrictions on tandem copying and tandem printing..............8 Security Settings in the Web pages ..................9... - Page 2 While every effort has been made to make this document as accurate and helpful as possible, SHARP Corporation makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. SHARP is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.
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Page 3: Introduction
The MX-FR50U adds a security function to the SHARP Digital Multifunctional System. When the copy function, printer function, network scanner function, or fax function of a SHARP Digital Multifunctional System with the security function is used, the image data that is generated for the job is encrypted, and when the job is finished, the encrypted data is immediately erased from memory and the hard disk. - Page 4 n About passwords for the Web page If an incorrect "users" or "admin" password is entered 3 times in a row when attempting to access the Web pages of a machine that has the data security kit installed, access to pages that require entry of the "users"...
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Page 5: When The Data Security Kit Is Installed
When the data security kit is installed When the data security kit is installed, the following icon appears on the touch panel. Touch the icon ( ) to view information on the data security kit version. When the data security kit is installed, data remaining in the machine is automatically erased after each job. -
Page 6: Document Filing
When the data security kit is installed Document Filing To use the document filing function to store jobs in the machine when the data security kit is installed, set the file property to "Confidential". Files set to the "Sharing" or "Protect" properties cannot be stored. In addition, to print from a computer using the retention function, enter a password in the printer driver settings (when the factory default setting is in effect). -
Page 7: Protecting Passwords
When the data security kit is installed Protecting passwords When the data security kit is installed, passwords entered from the operation panel of the machine or the Web pages can be protected. n Administrator Password/User Password When the data security kit is installed, password entry will be locked for 5 minutes if an incorrect administrator password is entered 3 times in a row when the user authentication function is not enabled, or if an incorrect administrator password or user password is entered 3 times in a row when the user authentication function is enabled. - Page 8 When the data security kit is installed n Encrypted PDF When a job is printed by encrypted PDF direct printing (when the PS3 expansion kit is installed)*, the job will appear in the spool queue of the job status screen and a password must be entered to begin printing.
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Page 9: Restrictions On Tandem Copying And Tandem Printing
When the data security kit is installed Restrictions on tandem copying and tandem printing Tandem copying and tandem printing operate as shown below based on the configuration of the master machine and slave machine (whether or not the data security kit is installed). n Tandem copying Slave machine Data security kit: Yes... -
Page 10: Security Settings In The Web Pages
When the data security kit is installed Security Settings in the Web pages When the machine is used as a network printer and the FTP Pull Print function is used, the data security kit enables authentication of the user by means of a "User Name" and "Password"... -
Page 11: System Settings
System settings This section explains system settings that are related to the security function. The following explanations assume that the machine has the printer, fax, and network scanner functions. Using the System Settings (Administrator) Follow the procedure in "SYSTEM SETTINGS (ADMINISTRATOR)" in "7. SYSTEM SETTINGS"... - Page 12 System settings Setting Page Explanation Jobs Completed List Display Use this to select whether or not the Setting job status completed job screen is displayed. Job Status Display Setting Use this to select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen.
- Page 13 System settings n Clear All Memory This program is used to manually clear all data from the memory and hard disk of the machine. Note, however, that the following types of data are not cleared with this setting. Use "Clear Address Book and Registered Data" (page 14 of this manual) to clear the following types of data.
- Page 14 System settings [Clear screen 3] Touch the [OK] key to restart the machine. Clearing memory has been completed. Reboot is implemented. n Clear Document Filing Data This function is used to clear data stored using the document filing function. Data whose property is set to "Protect" or "Confidential" is also cleared. System Settings Clear Document Filing Data Clear...
- Page 15 System settings n Clear Address Book and Registered Data This function is used to clear the items indicated below, which cannot be cleared or initialized using "Clear All Memory" (page 12 of this manual) or "Restore Factory Defaults" (Þ System Settings (Administrator) > "Storing/Calling of System Settings" > "Restore Factory Defaults").
- Page 16 System settings n Power Up Auto Clear This function is used to automatically clear all data in the machine when the power switch is turned on. System Settings Cancel Power Up Auto Clear Select the data to be cleared at power up. All Memory File Data(Including protected/confidential files) Quick File Data(Including protected files)
- Page 17 System settings n Clearance Time Settings To further strengthen the security settings, you can have data clearing repeated a set number of times in each area. Touch the select box of each item and select the number of times that you wish data clearing to be repeated.
- Page 18 System settings n Disabling of Document Filing This program is used to restrict the filing modes of the document filing function. Document filing modes (Quick File Mode, Sharing Mode, and Confidential Mode) can be separately disabled in each mode in which document filing operates (Copy, Printer, Scan to HDD, and Image Send mode).
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Page 19: Jobs Completed List Display Setting
System settings n Disabling of Print Jobs Other Than Print Hold Job Printing in print mode other than from the operation panel of the machine can be prohibited. This setting can be used to prevent sensitive documents left on the output tray from being taken by a third party, which could result in the leaking of sensitive information. -
Page 20: Job Status Display Setting
System settings Job Status Display Setting You can select whether or not filenames of print jobs and destination names of image send jobs are displayed in the job status screen of the touch panel. If you do not want to display this information for security reasons, select the appropriate checkboxes.