Page 1 PROCEDURE MANUAL B I G S P R I N G I S D T E C H N O L O G Y 3 6 0 0 1 1 T H P L A C E 4 3 2 - 2 6 4 - 4 1 5 5...
Page 2 Table of Contents Help Desk Any Video Converter Aver Vision Changing your Password Change your Screen Settings Change Typing Pal View Check Wireless Switch on Laptop Cleaning your Projector Creating Shortcuts Discovery Education Email Certificate Current version of Internet Explorer Front Row Classroom Audio Find IP Address Reset Cisco Phone...
Page 3 Smart Board – Orientation Outlook – Create Rule Outlook – Creating a contact Group Outlook – Signatures and Themes Project Share Raptor Outlook – Recall an Email Reservation – Facility, General Reservation – ALON Lab Reservation – Distance Learning Lab Computer Shutdown SMART Notebook Install SMART Wireless Connection...
Page 4 Profiles Submitting Calendar events Viewing Announcements Viewing Calendars Course Sections Departments Edit your Staff page...
Page 5 HELP DESK Enter your helpdesk username and password. This username and password will be the same you use to login to the computer. Then click the helpdesk Button.
Page 6 You will need to set your profile the first time you login by clicking on my profile.
Page 7 Choose the correct campus that you are assigned to and then choose “Save Changes”...
Page 8 You will need to click “Request New Ticket”.
Page 9 Please select the problem type you are having from this list.
Page 10 Click on yes to start your ticket. Once you start your ticket there is no way to quit.
Page 11 You will need to insert your room number and asset number if applicable Click on save when finished. Notice this ticket does not have adequate information to identify and diagnose the problem. Always give plenty of detail.
Page 12 Click on the home button when you are done to see your open ticket.
Page 13 You can now logout. Your ticket has been submitted and we will work on it as quickly as possible.
Page 14 Any Video Converter 1. Type this link in your web browser: http://www.any-video- converter.com/download-freeware/ 2. Click words Any Video Converter Free 3. Click Download button and WAIT for Bleep sound and the yellow row below the ‘Freeware-Any Video Converter Free Version’ tab to appear Click on the yellow row >...
Page 15 click Save > at Download complete dialog box, click Open Folder > double click the file ‘avc-free’ > click Run > At Welcome… click Next > At License Agreement select I accept the agreement click Next > At Select Destination Folder click Next > At Select Smart Menu Folder click Next > At Select Additional Task click Next >...
Page 16 At Status see Ready for Download At Output Profile: Click on the down arrow > select Video On the far right, click the down arrow > select Customized WMV Movie (*.wmv) Video must have a check mark > click Convert See conversion progress at the percentage bar.
Page 17 When conversion is completed the URL address will change to the video name that appears on YouTube. (A pop up appears asking you to buy the Pro Version, click No Thanks!) After the process is completed, a folder opens that contains the WMV video. Double click to play.
Page 18 e. Double click My Documents Double click Any Video Converter g. Double click WMV h. Click to highlight the video you want to move i. Choose Edit from the menu bar, choose Copy j. Close the window at the ‘X’ k.
Page 19: How To Connect
AVerVision F30 Document Camera How to Connect 1. Plug power cable into DC 12V port and plug into wall outlet. 2. Insert one end of VGA cable into RGB OUT port and the other end to the port on the wall.
Page 20 How to Use Your Document Camera 1. Turn your document camera on by pressing the power button. Make sure your projector is on, also. 2. By default, the document camera will be showing. 3. You can zoom in and out of the document by using the scroll wheel; turn it clockwise to zoom in, turn it counterclockwise to zoom out.
Page 21 Troubleshooting If the color coming out of your projector is “off” (tinted one color or another): - This means that not all of the pins on the VGA cable are making contact correctly. - Unhook each end of the VGA cables and reinsert into the ports securely. If the computer will not show through the projector, but the document camera will: The document camera settings are incorrect.
Page 22 If neither the document camera or computer will show through the projector: 1. Make sure the power cable is inserted in the DC port correctly and that it is securely plugged into the outlet. 2. Make sure the VGA cable from the RGB OUT port to the wall is inserted securely in the RGB OUT port and the VGA port on the wall.
Page 23 Faculty/Staff Training: Windows7 Change the password on your Office Computer NOTE: This process is done AFTER you have logged into your computer. • Press Ctrl + Alt + Del keys to bring up this screen...
Page 24 Select Change Password from screen above to bring up this screen • Type in Old Password. (password you are currently using) • Type in New Password. • Retype New Password in Confirm Password box for verification • Press blue arrow to right of Confirm Password box •...
Page 25 Changing Screen settings in windows 7 and 8 1. Right Click on your desktop 2. Click Screen Resolution 3. Click the down arrow for Resolution 4. Move slider to Resolution you desire 5. Click Apply and Ok...
Page 26 Changing Typing Pal View You must be logged in as yourself (teacher or school coordinator) a. As school coordinator > View My Classes > My Classes: b. As a teacher > My Classes See a list of classes select a class name (classes appear the way you set them up teacher name, etc.).
Page 27 Check Wireless switch on laptop 1. Locate wireless switch 2. Check color (Red is off and Black or no color means on) 3. Make sure it is on 4. Check internet and/or network access...
Page 28 Cleaning Your Projector 1. Make sure the projector is OFF. 2. Make sure the projector is COOL; the fan is no longer running. 3. Spray canned air into all of the vents on the projector to blow out any dust that has accumulated in the machine.
Page 29 Creating a Desktop Shortcut, Pinning to Taskbar or Start Menu 1. Click Start 2. Click All Programs 3. Navigate to the application you want to create a shortcut for, you may have to scroll down or expand folders to find it. 4.
Page 30 Pinning an Application to Taskbar This places a quick launch icon that will stay on the taskbar at the bottom of your desktop. 5. Follow steps 1-4 above 6. Click Pin to Taskbar Pinning an Application to the Start Menu This places a quick launch icon in the Start Menu (above the line) which expands and is shown when you click the Start button.
Page 31: Search Tools
DISCOVERY EDUCATION streaming QuickStart Guide Login to DE streaming New Users Existing Users Enter your username and password in the “Subscriber 1. Go to www.DiscoveryEducation.com Login” section on the left side of the screen and click 2. Enter your eight-character school passcode in the “Login”.
Page 32: Viewing Video
DISCOVERY EDUCATION streaming QuickStart Guide Viewing Video Downloading Video Play a Video Download a Video You can view a video segment “live” or stream it “real-time” When you download a video segment, you save a copy of by clicking on the Play button. The quality of the video the file on your computer or network for future access.
Page 33 DISCOVERY EDUCATION ANNOUNCES ADDITION OF READING RAINBOW streaming CONTENT TO DISCOVERY EDUCATION — 150 titles, geared to literacy and language arts, join content from over 150 educational publishers —- Silver Spring, MD. (April 12, 2010) Discovery Education is proud to announce enhanced support for literacy and language arts through the addition of over 150 READING RAINBOW titles to Discovery Education’s unparalleled collection of high-quality, standards-aligned curricular resources.
Page 34 Boxes For Katje Farrar, Straus & Giroux Bread Is for Eating Henry Holt Bringing the Rain to Kapiti Plain Dial Brush Kane-Miller Bugs Greenwillow Books Carousel, The Harcourt Brace Chair For My Mother, A Greenwillow Chickens Aren't The Only Ones Grosset &...
Page 35 Ludlow Laughs Farrar, Straus & Giroux Mama Don’t Allow HarperCollins Martha Speaks Houghton Mifflin Math Cure (Book title is Math Curse) Viking Candlewick Press Meanwhile Back At the Ranch Dial Books For Young Readers Milk Makers, The Atheneum Miss Nelson Is Back Houghton Mifflin Mr.
Page 36 Stellaluna Harcourt Brace & Co Summer Dutton Children's Books & Cobbehill Books. Sunken Treasure HarperCollins Tar Beach Crown The Biggest Test in the Universe Holiday House Three by the Sea Dial Books For Young Readers Three Days on A River In A Red Canoe Greenwillow Three Hat Day, A HarperCollins...
Page 37 DISCOVERY EDUCATION streaming INTRODUCTION Engage Your Students with Digital Media Content Discovery Education streaming is the only digital video-based learning resource scientifically proven to increase academic achievement. Featuring more than 10,000 full-length videos divided into nearly 75,000 content-specific video segments, DE streaming enables you to seamlessly integrate digital media in the classroom.
Page 38 DISCOVERY EDUCATION streaming GETTING STARTED Accessing Discovery Education streaming New Users Existing Users Enter your username and password in the “Subscriber 1. Go to www.DiscoveryEducation.com Login” section on the left side of the screen and click “Login”. 2. Enter your eight-character school passcode in the “Passcode/New User”...
Page 39 DISCOVERY EDUCATION streaming GETTING STARTED Search Tools Robust search tools and dynamic browsing capability enable you to quickly locate a variety of media assets and refine your search results by subject, grade, media type, and more. Keyword Search Use the Keyword Search to conduct targeted searches for specific media types such as: video segments, images, articles and clip art.
Page 40: Getting Started
DISCOVERY EDUCATION streaming GETTING STARTED Exploring Your Search Results The search feature offers users powerful tools to look for videos, video segments, and additional resources that match search terms. You can narrow your keyword search by media type, service, and grade band.
Page 41 DISCOVERY EDUCATION streaming GETTING STARTED Exploring the Full Video Page Playing & Downloading Videos You can use the flexible features on the full video page to play and download videos, save them to a folder in My Content or share with a friend. Easy to use content tabs provide quick access to video segments, citation information, related materials, and other titles in the same series.
Page 42 DISCOVERY EDUCATION streaming GETTING STARTED Exploring the Full Video Page – Features and Tools Print Video Information Share Generate pages that include video information and are You can share page links with other DE streaming printer friendly by clicking on the link labeled “Printer users by clicking on the Share link below the video.
Page 43 DISCOVERY EDUCATION streaming GETTING STARTED Playing Full Videos & Video Segments Discovery Education streaming videos are divided into “chapters” or “segments” so educators can show the parts that best relate to their teaching objective or lesson. Click on the Video Segments tab to view a complete list of video segments.
Page 44 DISCOVERY EDUCATION streaming GETTING STARTED Downloading Full Videos & Video Segments Download a Video When you download a video segment, you save a copy of the file on your computer or network for future access. Instructions Right Click on the Download icon next to the desired video segment and select “Save Target As” or “Save Link As” depending on your Internet Browser.
Page 45 DISCOVERY EDUCATION streaming GETTING STARTED Citations Citation information is provided for videos, video segments, images and articles. Click on the Citations tab to view MLA, APA and Chicago Manual of Style formats. Citations may be copied and pasted into projects that include Discovery Education streaming content. Protecting Discovery Education streaming Content All users are bound by current “Terms of Use”...
Page 46: Related Materials
DISCOVERY EDUCATION streaming GETTING STARTED Related Materials Many Discovery Education streaming videos provide quick links to Curriculum Standards, Blackline Masters, and Teachers Guides. Click on the Related Materials tab to access Blackline Masters and Teacher’s Guides. Curriculum Standards can be found below the video description. Curriculum Standards Blackline Masters DE streaming videos are correlated to state standards...
Page 47 DISCOVERY EDUCATION streaming MY CONTENT My Content This global feature allows you to collect, organize, share and retrieve your favorite Discovery Education streaming media resources, assignments, quizzes, writing prompts, and more in one convenient place. Located in the dark grey navigation bar at the top of the screen, “My Content” is accessible from anywhere on the site.
Page 48 DISCOVERY EDUCATION streaming MY CONTENT My Content Add a Media Resource to My Content 1. Locate a resource that you wish to add to My Content. 2. Select “My Content” from the “Add selected items to” drop down menu and click “ADD.” NOTE: Make sure to allow pop-ups from DE streaming when adding material to My Content, or hold down the “Control”...
Page 49 DISCOVERY EDUCATION streaming ASSIGNMENT BUILDER Assignment Builder The Assignment Builder is a versatile resource that helps you build online activities and web-based projects that are stored on the Discovery Education streaming servers. You can use this tool to create student assignments that integrate a variety of digital media types.
Page 50 DISCOVERY EDUCATION streaming QUIZ BUILDER Quiz Builder The Quiz Builder tool allows you to create online assessments that you can use to test student comprehension or survey prior knowledge. You can search over 2,000 pre-made quizzes in the Quiz Library, choose individual questions from the Quiz Builder databank or write your own questions.
Page 51 DISCOVERY EDUCATION streaming WRITING PROMPT BUILDER Writing Prompt Builder Stimulate the writing process in your classroom with thousands of images that are ready-made declarative, persuasive, narrative, expository writing exercises. You can search the Writing Prompt Library for images accompanied by suggested text or create your own writing prompts with the help of the Writing Prompt Builder.
Page 52 DISCOVERY EDUCATION streaming TEACHER CENTER Teacher Center Located in the blue bar at the top of the page, the Teacher Center provides you with quality curriculum resources and access to additional educational information.
Page 53 DISCOVERY EDUCATION streaming TEACHER CENTER Calendar Make history come alive every day by showing video content to your students that presents events that occurred on a particular calendar day, week or month in history. Access the Calendar from anywhere on the site by Calendar events are categorized by subject area including: clicking on the Teacher Center link in the navigation bar Science, Mathematics, Social Studies, Arts &...
Page 54 DISCOVERY EDUCATION streaming TEACHER CENTER Lesson Plan Library The Lesson Plan Library contains more than 200 lessons designed for use with Discovery Education streaming videos. Access the Lesson Plan Library from anywhere on the site Lesson plans can be viewed or saved in PDF or Microsoft by clicking on the Teacher Center link in the blue Word format.
Page 55 DISCOVERY EDUCATION streaming TEACHER CENTER Thematic Focus Each Thematic Focus provides links to lessons and materials organized around a central theme or topic. New themes are added weekly and many focus on seasonal or timely events. Access Thematic Focus from anywhere on the site by Click the “Thematic Focus Archive”...
Page 56 DISCOVERY EDUCATION streaming Discovery Educator Network Discovery Educator Network The Discovery Educator Network is a global community of educators who are excited by the power of digital media and want to collaborate and share resources with other teachers. Discovery Education invites dynamic teachers incorporating digital media in their classroom curriculum to join the Discovery Educator Network.
Page 57 DISCOVERY EDUCATION streaming PROFESSIONAL DEVELOPMENT Professional Development Discovery Education offers a host of staff development options designed to help you make the most effective use of Discovery Education streaming digital resources. Among the options are self-paced tutorials, online sessions, and professional development materials.
Page 58 DISCOVERY EDUCATION streaming PROFESSIONAL DEVELOPMENT Professional Development Teaching Tips Project Demonstrations Preview quick, 30-second technology tips—from editing Project Demonstrations provide exemplary lesson plans, DE streaming videos to creating hyperlinks—and learn how multimedia projects, and tutorials that support the to infuse your lessons with technology. successful integration of DE streaming content with popular software applications.
Page 59 DISCOVERY EDUCATION streaming PROFESSIONAL DEVELOPMENT & … Creating a Hyperlink to a Video Segment What is a hyperlink? A hyperlink is a text or graphic element that points to a specified web page or opens a digital file that has been saved on a local computer or network server.
Page 60 DISCOVERY EDUCATION streaming PROFESSIONAL DEVELOPMENT & … Embedding a Video Segment What is embedding? When you embed a downloaded file, you insert it right into your document much as you would a picture or clip art file. Embedding makes use of the multimedia capabilities in software such as PowerPoint, AppleWorks, and Keynote and allows teachers to create presentations that do not rely on separate media players.
Page 61 DISCOVERY EDUCATION streaming PROFESSIONAL DEVELOPMENT & … A Report on the Effect of Discovery Education streaming Through rigorous, independent scientific evaluation, Discovery Education streaming is the only educational digital video-based learning resource that has been shown to increase student achievement. Two random-assignment, control group studies—conducted in rural Virginia in 2002 and urban Los Angeles, California in 2004—showed significant improvement in Social Studies, Science, and Math performance for students exposed to video content from DE streaming over those students not exposed...
Page 62 DISCOVERY EDUCATION streaming SUPPORT Storage and Technology Information Discovery Education is eager to help you make this valuable resource successful in your schools. Consider the following as you introduce Discovery Education streaming in your school. Storage Considerations DE streaming & Third Party Software It is recommended that users play/stream videos to You must have the latest versions of these programs to preview content and save/download videos to use in the...
Page 63 DISCOVERY EDUCATION streaming GLOSSARY OF TERMS Bandwidth PDF file Portable Document Format. This format was developed by The amount of information or data (text, images, video, sound) that can be sent over a communication channel, such as a Adobe to allow files to retain their original formatting regardless network, in a given period of time.
Page 64 Email Certificate Installation When the pictured “Security Alert” appears on your computer screen, Click the “View Certificate” box. 2. Click on “Install Certificate”.
Page 65 Email Certificate Installation 3. Click “Next”. 4. Click “Next” again.
Page 66 Email Certificate Installation 5. Select “Finish”. 6. Select “Yes” on the “Security Warning” screen.
Page 67 Email Certificate Installation 7. Click “OK” on the following box. 8. Click “OK” in the “View Certificate” box.
Page 68 Email Certificate Installation 9. Click “Yes” in the “Security Alert” box.
Page 69 Finding Current Version of Internet Explorer 1. Open Internet Explorer 2. Click on Help on the Menu bar at top. If the Menu bar is not present, see below. 3. Click on About Internet Explorer 4. Locate your current IE version. IF MENU BAR IS NOT PRESENT IN EXPLORER: ~ Click ‘Alt’...
Page 70 Front Row Pro Digital Classroom Audio System The following video link will provide instructions about setting up and using your Pro Digital system. http://gofrontrow.com/files/videos/original/prodigital940training9MB.wmv Components of Your Audio System: 1. 940R Receiver 2. Pendant 3. Speakers...
Page 71 Installing/Changing the Battery in the Pendant: 1. Turn pendant over. 2. Push down on tab to open battery compartment. 3. Remove old battery (if changing). 4. Insert battery into compartment. Be sure to note polarity indicators. Only FrontRow “silver-sleeve” rechargeable batteries are able to be used for recharging the pendant battery.
Page 72 Charging the Pendant: CHARGE THE PENDANT BATTERY NIGHTLY! Indicator Light Two-microphone charge cord The indicator light will blink red when the battery is low. 1. Plug the two-microphone charge cord into the back of the receiver. 2. Turn microphone off. 3.
Page 73 Connecting Your Computer to Your Audio System 1. Using the Aux-In cord, connect your laptop to your receiver. This cord has two prongs (one red, one white) at one end and one prong (black, like for headphones) at the other. 2.
Page 74 4. Adjust the volume of your computer audio using the Computer/CD Player knob on the front of the receiver.
Page 75: Using Your Audio System
Using your Audio system: A. First time use 1. Press power button on receiver. Green…Power On Yellow…Standby Mode 2. Put pendant around your neck and adjust strap so it is 5 in. from your mouth. 3. Turn pendant on and check microphone A or B indicator light on the receiver.
Page 76 B. Daily Use **Your ForntRow Pro digital has an energy-saving STANDBY mode.** The receiver will automatically go into STANDBY mode 10 minutes after you turn off or mute your pendant or stop playing a secondary audio source (ex. Computer). The computer will come out of STANDBY mode automatically when: ...
Page 78: Troubleshooting
TROUBLESHOOTING: Battery Tip Bat t er ies cau se t h e m ajo r it y o f t r o u b lesh o o t in g p r o b lem s. If yo u r sy st em d o esn 't ap p ear t o b e w o r kin g , t r y r ep lacin g t h e b at t er ies w it h f r esh cells f ir st .
Page 79: Method One
How to Locate Your IP Address Method One: 1. Look at the Host Information (white writing) on the upper right hand corner of your desktop. Find ‘IP Address:’ and look to the right to find a series of numbers and dots beginning with 10.50…..
Page 80: Method Three
Method Three: 1. Click Start to bring up the Start Menu. 2. In the search box, type ‘cmd’. 3. Hit Enter or click on cmd.exe in the search results. This will open the Command Prompt window. 4. At the prompt, type ‘ipconfig’ and hit Enter. 5.
Page 81 How to reset Cisco phone 1. Flip over phone 2. Locate 2 things power and network cables 3. Pull power plug out of phone wait 30 sec and then back in. If nothing is plugged into the power plug move to step 4 4.
Page 82 How to reset cisco thin client. (White student desktop) Color of plugs my vary Mouse and Keyboard Monitor Network/power 1. Pull the network/power cable by pressing in on plastic clip. 2. Let unit sit for 5 min with no power 3.
Page 83 How –To—Verify Time Sheet and How—To—Request Time Sheet Changes It is the responsibility of the individual employee to check and verify the accuracy of his/her timesheet Employees using VeriTime include all paraprofessionals and any other employee who has early morning or afternoon assignments or tutorials. Timesheets should be submitted electronically in VeriTime. Employees should review their timesheets at least on a weekly basis. The campus secretary will only change your timesheet after receiving a time sheet change request form from you. This is auditable documentation for FLS for timesheet changes. The campus secretary is not responsible to verify your time sheet – it is your responsibility. Log on to AESOP. Click on “VeriTime” Tab. Choose “Work Detail” Select Date Range Click on Search ...
Page 84 This page will show your Scheduled Time for the day, clock in/out times, lunch in/out and the paid duration for the day. On at least a weekly basis it is your responsibility to check your time sheets. If there are discrepancies or you forgot to clock in or out for an event and need to have your time adjusted, please follow the procedures below: 1.) At the top of the Work Detail page, in the Options section, click on the box by User Signature Line. 2.) Print this page. 3.) Mark in Red the changes that need to be changed on your time sheet; i.e., actual time that you should have clock in or out and initial. Indicate a reason why the changes need to be made, i.e., computer problems, forget to clock back in at lunch, etc. and initial. 4.) At the bottom of page, sign and date the form. This will be your documentation that you have requested a change to be made on your timesheet. Give the signed timesheet change request to the secretary/principal at your campus or department Changes will only be made with appropriate documentation and approval. ...
Page 85 Installing Printers from the Print Server Printers installed via the print server are USER SPECIFIC. Every person who logs onto a computer must install needed printers for themselves as they become part of the user profile. Click the windows START button. In the Search programs and files box, type \\printserver.
Page 86 When installation is complete, a printer status window will appear to show what is printing on the specified printer. If this appears, you know your printer is installed properly. To set this printer as your default, see “Steps to changing the Default Printer.”...
Page 87 How to back up Windows 7 Computer/Laptop Files 1. There is no 100% guaranteed way to make sure everything you have is backed up but if you are able to back up everything in “My Documents”, “Desktop”, ”Favorites”, and “My Pictures”, then you probably have backed up almost all of what you need. Here is a step-by-step guide to help you with it.
Page 88 7. Locate the file that contains your username (first initial, lastname) and double click on 8. This will appear on your screen. We will leave it there for now. There are several things you will need to copy from this list. (Desktop, Favorites, My Documents, My Pictures).
Page 89 10. Click on this again: 11. And this: 12. This time you will choose “Removable Disk (E) or (F). This should select the drive letter of the USB drive that you placed in the USB port on your computer/laptop in Step 2 above.
Page 90 14. Now it’s a matter of clicking and dragging what you want to copy to your flash drive. Click and drag one item at a time to be safe. I would start with “My Documents”. This will contain the majority of your important files. 15.
Page 91 K-12 Teaching & Learning Center Creative Resources for Quality Education The Big Spring ISD K-12 Teaching & Learning Center The K-12 TLC offers a large variety of excellent on-line professional resources for all teachers. As you know, the K-12 Teaching & Learning Center is located at www.k12tlc.net BSISD User Name is BSISD (all caps and no password is required).
Page 92 SUGGESTIONS: New Teachers: The K-12 TLC Teachable Moments and other resources are ideal for new teachers seeking background material and ideas for development of your first lesson plans and units. Student research and academic competitions are the focus of many gifted programs, and the K-12 TLC excels in the resources it provides for both.
Page 93 Locating People in Outlook Address Book With a new message opened, click the To… button This will open up the Address Book in a new window. Type in a person’s last name in the search box, the list will narrow possible people as you type.
Page 94 Insert the address in to the email by either double clicking on the person’s name or slicking once to highlight the name and then clicking either To - >, Cc - >, or Bcc - >. You can also access the address book without starting a new email by clicking the Address Book icon on the Home bar at the top of the window.
Page 95 Mimio Software Download Log onto your computer. Browse to http://www.mimio.com/en-NA.aspx Hover over Support Hover over Download Select the correct operating system for the computer (Windows) You choose “Select Language” (I chose Multiple Languages) Then you can select “Download Software” Fill in the blanks (name, email, etc...) Now click “Start Download”.
Page 96 After the install package runs, there will be a pop-up window with 4 options. Connecting a Mimio device Entering an activation code Starting an evaluation “Continue using the limited version” “Continue using the limited version”-- MAKE THIS SELECTION if the teacher does not already have their MimioTeach to connect.
Page 97 Mytechschool.com – New Account Login Instructions 1. Navigate to the following URL: http://mytechschool.com/ 2. Bookmark this page (add to favorites) and select Login (located in the upper right hand corner of the screen. 3. Enter the Username and Password provided by the Course Administrator, and select Login.
Page 98 5. Read through the Introduction and Table of Contents, to view what material will be covered in this Level. 6. Scroll down to the Modules.
Page 99 7. Each Module will have the following training material available. Open Course Content: Written Manual - created in Word to allow you to add notes and customize the manual to fit your needs. Open Course Video: Video - allowing you to view a video on how to use a tool or feature of the product.
Page 100 8. Select the Open Course Content Manual Note: If you are an existing user and you believe you know the material, you can go straight to the Quiz to confirm you know the material. 9. Choose Open or Save and read the manual. You can also print/edit the manual.
Page 101 11. Choose Open Course Video. Watch the Open Course Video (more than once if necessary). Close the Video screen. You will be back on the Courses window. 12. Once you are comfortable that you know the material that was provided for the Module, select the Quiz.
Page 102 17. The quiz results appear. After reviewing the results, select 18. Summary of your previous attemps window appears. If you would like to Re- attempt the quiz, select...
Page 103: Password Management
19. Select to go back to show all of the Courses or select one of the options (Level 1 Mobi) provided at the top of the screen. 22. Repeat for each module until all modules have been completed. Password Management: 1.
Page 104 Tool Categories WorkSpace tools can be used to annotate, add, and edit the pages of the presentation. Other tools are used during the presentation to draw attention to important points and to move between the pages of the presentation. The following table groups available tools by function. Tool Tool Description...
Page 105 File Management tools are used to organize and manage WorkSpace File presentation files. Management Presentation tools are used to manipulate the WorkSpace window Presentation during a presentation. Navigation tools are used to navigate through the pages in a WorkSpace presentation file or the slides in a Navigation PowerPoint slide show.
Page 106 Orienting Your SMART Board After you install SMART Product Drivers on your computer, orient your interactive whiteboard. An orientation performed with SMART Product Drivers is called a User Orientation. Orienting your interactive whiteboard ensures the greatest possible level of writing and touch accuracy. Orient your interactive whiteboard if your projector or interactive whiteboard has moved since you last used it, or whenever the mouse pointer isn’t properly aligned with your finger or a pen tray pen when you touch the screen.
Page 107 4. Repeat step 3 until you arrive at the last point. NOTE If you aren’t satisfied with the precision of a particular point, press the left arrow key on your computer’s keyboard to repeat the orientation for that point. 5. At the last point, touch the center of the target firmly and continue pressing until the message “Please wait while Orientation completes”...
Page 108: Creating A Rule
Creating a Rule Rules are powerful tools that help you manage your e-mail messages by performing specific actions automatically. When you create a rule, Outlook takes the action specified in the rule when a message arrives in your Inbox or when you send a message. You can use rules to automatically: •...
Page 109 5. Specify the action you want to take if the condition(s) are met. Choose from displaying an alert, playing a selected sound, or automatically moving the item to a specified folder. Tip: Click the Advanced Options button for even more condition and action options.
Page 110: Creating A Contact Group
Creating a Contact Group  Exercise Exercise File: • None required. Exercise: • Create a contact group named “Friends” and add Working with Contacts several contacts to the group. A contact group, known in previous versions of Outlook as a distribution list, lets you group e-mail addresses together.
Page 111 Working with Contacts • New E-mail Contact: Use this option to add a recipient who has not been entered as an e- mail contact. 5. Select an option from the list. Depending on the option you select, either the Select Members or Add New Member dialog box appears.
Page 112 To create a signature/message that will be at the bottom or all your emails you must click the “File” tab in Outlook Select “Options” Select “Mail” Click on Create or modify signatures for messages (Signatures) Click the button. The New Signature dialog box appears.
Page 113 The “Personal Stationery” tab is right next to the “E-mail Signature” tab Click it Click the “Theme” button and scroll through to find the theme you like. Please keep in mind “Readability” and “Professionalism” when choosing both your signature and stationery. If you choose a dark theme and a dark font, it is extremely hard to read.
Page 114 Project Share (ePSILEN) “Project Share is a collection of Web 2.0 tools and applications that provides professional development in an interactive learning environment. Project Share leverages existing and new professional development resources for K-12 teachers across the state and builds professional learning communities where educators can collaborate participate online...
Page 115: Part 1: Logging Into System
Raptor Vsoft System Part 1: Logging Into System 1. Double click the icon for Vsoft on your desktop. ~ Open a web browser and type in the address http://.raptorware.com. ~ Hover your mouse over the word Login at the top right. A Login menu will drop down.
Page 116 Part 2: Checking Visitors In Visitor Sign In The vSoft Visitor module gives schools the ability to track all Visitors to the campus arriving late or leaving early. There are three ways to sign someone in:  Scan  Quick Find ...
Page 117 Click the "Scan" button on the screen next to the Quick Find. The form will automatically be populated with first name, last name, birth date, and ID number. Always verify the scanner scans the correct data! If the information is not correct, please change it before continuing the sign in process.
Page 118 Sex Offender Warning WHEN A SEX OFFENDER WARNING APPEARS: Determine whether the visitor and the offender on the alert are the same person or not. If they are NOT the same person, at the top of the screen where it asks,”Is this a match?” click If they are the same person, at the top of the screen where it asks,”Is this a match?”...
Page 119 Returning Visitors To use the Visitor features, start by clicking the Visitor button from the main menu in vSoft. Then click Sign In Visitor. Each scanned visitor is stored in the database with their picture. This eliminates the need to scan the visitor more than once.
Page 120 Manual Entry In the event your visitor does not have a scannable license, or passport, a manual entry may be needed. VISITORS MUST PRESENT A VALID PICTURE ID IN ORDER TO ENTER THE BUILDING, even if it won’t scan. Carefully type the first, last name and date of birth of your visitor as it appears on the ID in the corresponding boxes, and fill in the notes field.
Page 121 Part 3: Checking Visitors Out Visitor Sign Out View/Sign Out Visitors To sign out visitors, click the View Visitors button from the current screen, or click View Visitors from the Main Visitor Menu. To sign out one or more visitors, click the "(sign out)" next to the name, or use the check boxes to select multiple visitors and click the Sign Out button.
Page 122 Graph Reports: This type of graph just gives you basic visual data in graph form of visitors by: Date – How many visitors were on my campus on each date of the selected range, Day of the Week – How many visitors were on my campus by day of the week in the selected date range, Hour –...
Page 123 List Reports: These reports give detailed information in list form of specific visitors to your building by criteria chosen. You can choose: Private Alerts – displays a list of private alerts, set by the district or you in ADMIN-ALERTS-Private Alerts, logged in a date range Sex Offenders Logged –...
Page 124 Custom Fields: Select one or more of the custom field to narrow your report by. You must set the custom fields in the ADMIN menu before using this report. Sorting: Choose which criteria to sort by Choose the sort direction Click the Submit button to view, save, and/or print the report.
Page 125 Recall or Replace an Email Message The recall feature in Microsoft Outlook tries to stop delivery and, optionally, replace an email message that you have already sent to another Microsoft Exchange Server user within your organization. Message recall is available after you click Send and then realize that you forgot to attach a file, include information in the message, or want to revise what was originally sent.
Page 126 1. In Mail, in the Navigation Pane, click Sent Items. 2. Open the message that you want to recall and replace. 3. On the Message tab, in the Move group, click Actions, and then click Recall This Message. 4. Click Delete unread copies and replace with a new message. NOTE If you are sending the message to many people, you may want to clear the Tell me if recall succeeds or fails for each recipient check box.
Page 127 Facility Reservation Instructions Check the “Facilities Reservations” in our BSISD Calendar This is located on our home page under “Staff” then “Facilities Reservations” Click on the facility you want to reseve This will bring up that facility calendar only. You will be able to navagate through the months by click on “Prev” or “Next” When you have found the date you need you will scroll back to the top, look on the right hand side and find “Request facilities reservation”...
Page 128 On “Submit Calendar Event or Facilities Reservation” you will need to select both a facilities reservation and an event of general interest for the event to show on both calendars. Select a facility by clicking the down arrow and clicking on the facility you will be needing.
Page 129: Event Type
“Details” Enter the following: 1. Title of Workshop 2. Date of event 3. Time of the event 4. CPE hours if any 5. Presenter who is presenting You must type in some random letters shown, before it you can “Enter for approval” When you have finished this process click the “Enter for approval”...
Page 130 Reservation Instructions for ALON Technology Training Center Check the “Facilities Reservations” in our BSISD Calendar This is located on our home page under “Staff” then “Facilities Reservations” Click on “ALON Technology Center” This will bring up the “ALON Technology Center” only. You will be able to navagate through the months by click on “Prev”...
Page 131 Select a facility by clicking the down arrow and clicking on the “ALON Technology Center must have the following information ready to type in when submiting a request for reserving the lab: “Reservation is for” ( click the down arrow and choose ALON Technology Center) “Teacher/Event”...
Page 132 You must type in some random letters shown, before it you can “Enter for approval” When you have finished this process click the “Enter for approval” button, it will send an email to (Donna Ferrell) for approve or delete. I will approve your ALON Technology Training Center Lab reservation unless some unforeseen event happens.
Page 133 Reservation Instructions for Distance Learning Lab First, you must register with Region 18 helpdesk helpdesk@esc18.net . If you are having problems with registration, you can contact Donna Ferrell by phone or email or call Region 18 432-516-4321 option 2. Remember Distance Learning workshops normally have a different session number from the onsite sessions.
Page 134 On “Submit Calendar Event or Facilities Reservation” you will need to select both facilities reservation and an event of general interest for the event to show on both calendars. Select a facility by clicking the down arrow and clicking on the “ALON Distance Learning Lab must have the following...
Page 135 “Details of the Session” Session Number & Title in the Box: You must type in some random letters shown, before it you can “Enter for approval” When you have finished this process click the “Enter for approval” button, it will send an email to (Donna Ferrell) for approve or delete.
Page 136 Shutting Down Your Computer When It is Locked Up NOTE: It is always best to properly shut down your computer through the start menu (click start, and then shut down) when possible! When your computer is locked up and cannot be shut down properly, you can try one of these methods.
Page 137 Installing SMART Software Installing SMART Notebook (or other SMART software) 1. Go to www.smarttech.com 2. Click on the Support tab 3. Click on Software Downloads 4. Scroll down to the list of software to download and find SMART Notebook 5. Click Choose a version, it will expand and drop down a list of operating systems.
Page 138 7. Click Download 8. File Download – Security Warning pop- up, click Run. 9. Internet Explorer – Security Warning pop-up, click Run. 10. When Notebook Installer starts, click Next.
Page 139 11. Click the radio button next to “I accept the terms in the license agreement,” then click Next 12. Click Next. 13. Check the box for SMART Notebook, SMART Product Drivers will automatically check also. You can also check any other product you want to include such as SMART Response and SMART Notebook Math Tools.
Page 140 15. Click OK 16. Click Next 17. Leave the check box UNCHECKED!! Click Next 18. Uncheck the checkbox, click Next.
Page 141 19. Click Next 20. Click Next 21. Click Install...
Page 142 22. Installation will take a while, you may continue working while it installs. 23. When installation is complete, leave the Activate my products now box UNCHECKED, click Finish. LEAVE UNCHECKED! 24. SMART Product Update window will appear, if there are any Products that need to be updated, click Update next to it, or if multiple items need updating, click Update All at the top.
Page 143 SMART Wireless Bluetooth Connection 1. Installing the Wireless Bluetooth Connection a. Find a pictorial version of installation instructions here: http://www.google.com/url?sa=t&rct=j&q=&esrc=s&frm=1&source=web&cd=1&cad=rja&u act=8&ved=0CCsQFjAA&url=http%3A%2F%2Fdownloads.smarttech.com%2Fmedia%2Fsitec ore%2Fen%2Fsupport%2Faccessory%2Fwc6%2Ftextlessinstalls%2F99-01045-20- A0_QuickStartGuideWC6d_10Mar10.pdf&ei=TB8zU5W4J-HnsATPm4KIDg&usg=AFQjCNHFF- 7k7C1gIb4vgkBlnw9Tfr7-KA&sig2=nkV6SrWtP2TlXfK6ObLamQ b. Unplug the USB cable from both the SMART Board and the computer. c. Plug the wireless Bluetooth adapter into the controller module on the back of your interactive whiteboard.
Page 144 g. Press and hold the grey button on the side of board adapter and the white button on the USB adapter in your computer for five seconds each until both the LED on the board and the USB start rapidly flashing green (they do not have to be pressed simultaneously).
Page 145 Educators, The Texas Education Agency is requiring all certified teachers complete the Teacher STaR Chart, School Technology and Readiness Chart. This is a Teacher Tool for Planning and Self-Assessing aligned with the Long-Range Plan for Technology, 2006-2020. This must be completed by ??????????? Use the following link: http://starchart.epsilen.com/Login.aspx...
Page 146 If your name appears on the list, you MUST complete the STaR Chart Donna Ferrell Instructional Technologist Big Spring ISD Page 2 of 2...
Page 147 Steps to Accessing Web-Mail 1. From the Big Spring ISD website, select the “For Staff” tab. 2. Select “Web Mail”. 3. Select “Continue to this website (not recommended)”. (see below)
Page 148 4. Enter your username and password here to access webmail. Enter the whole email address not just the username. Example: jscott@bsisd.esc18.net (see below for the picture).
Page 149 5. If you are asked to choose a time zone, just leave it on the default. 6. Webmail should be open and ready to use.
Page 150 Steps to Changing the Default Printer 1. Click on the Windows icon (start button) on the bottom left of your screen. 2. Click on “Devices and Printers”. 3. A box opens that has the following in the address bar: 4. Below the address bar you will find a list of different devices to include “Printers and Faxes”.
Page 151 5. The current default printer is indicated by the green check box (below). 6. In the list of “Printers and Faxes”, choose which printer you want to be the new default printer and click once (If you click twice, the properties box will appear) on the printer as listed.
Page 152 8. Locate “Set as Default Printer” in the list and select it (left click). 9. A new default printer has been selected.
Page 153 Updating Malwarebytes and Running a Scan • Click on the Malwarebytes icon on Your Desktop (if icon is available – skip to bullett #6 ). • If Malwarebytes icon is not available on desktop. Click on Windows icon on bottom left of screen. •...
Page 154 • Click on Malwarebytes. (If Malwarebytes is not listed, please see instructions for installing Malwarebytes.) • Expand the Malwarebytes folder and Click on Malwarebytes (as indicated by arrow below).
Page 155 • Click on “Yes” to update Malwarebytes. It should update without a problem and will move to the next screen when ready.
Page 156 • A picture of what the update screen will look like. • If Malwarebytes fails to update, Click on the “Update” Tab and then on “Check for Updates”.
Page 157 • You may receive a message that a new version of Malwarebytes needs to be installed. If you get this message, allow it to install the new version. • Click on “OK” to proceed with running a scan. • Choose “Perform quick scan” to begin. Then click “Scan”. •...
Page 158 • Make sure all of the boxes are checked in the list of results. You may have to check each box individually.
Page 159 • Click on “Removed Selected” and follow the instructions on the screen. You may be prompted to reboot your computer to complete the scan. • Once removed, a log file will pop up on your screen. This is just a summary of what was indicated on your scan. Just close it and begin working as normal.
Page 160 Update McAfee Antivirus Software 1. Locate the McAfee Antivirus icon in the bottom right hand corner of the display. 2. If you cannot locate the Antivirus icon. Click on the arrow that points up to expand the selections. Locate the icon that looks like a blue shield with the red V in the middle. Right click on the icon.
Page 161 4. McAfee should update on its own now. When it is finished, click close. If, for some reason, it will not update, call the technology department at 264-4155.
Page 162 Using Internet Explorer Compatibility Mode Some websites are not designed to use with newer versions of IE, for example: Helpdesk does not work well on IE10 or IE11 Gradebook does not work well on IE10 or IE11 To solve this issue, you can use IE in compatibility mode where it emulates the older versions of IE on which the sites were designed to function properly.
Page 163 Extracurriculars – Managing Extracurricular Information Extracurricular information can be created and modified by authorized extracurricular sponsors through the Administrative Functions page. Manage extracurricular information 1., 2. Enter a name for the new extracurricular. Choose an Extracurricular Category, which then is the heading this extracurricular will appear under on the extracurriculars page.
Page 164 Enter awards one at a time. Enter events (games, meets) one at a time. Add FAQs, Links and Files as needed. ...
Page 165 Extracurriculars – Viewing Extracurriculars What site visitors see The Extracurriculars link leads to a page of extracurricular activities. Each is linked to details about the extracurricular. Viewing Extracurriculars Click on the name of an extracurricular activity for detailed information. Extracurricular pages can present a range of information.
Page 166 Extracurriculars can include the sponsors, team members and past awards. All current calendar events for the extracurricular are listed on the page. If reports have been submitted on events, links to the reports are listed. Reports can be submitted on an event’s detail page.
Page 167 Faculty Pages – What Site Visitors See Faculty pages Faculty and staff member have a lot of flexibility regarding the amount of information they may choose to share about themselves. Some faculty members choose to list a lot of information about themselves. There are many fields in the database that a faculty member may choose to fill in.
Page 168 Messages – Managing Messages The Principal’s Messages can be created, edited, deleted and archived from the Administrative Functions page. If your school has other messages such as a Guidance Counselor’s Message, they, too, can be created and edited from the Administrative Functions page. Creating editing, deleting and archiving messages Principal’s messages may be created on...
Page 169 Photo Galleries – Step 2 What site visitors see Anyone can create a photo gallery. The author of a photo gallery can see it, but others cannot see photo galleries until they have been approved. Creating a photo gallery – step 2 Enter the introductory text to your photo gallery.
Page 170 ...
Page 171 Photo Galleries – What Site Visitors See Photo galleries are collections of up to 18 photos and accompanying text. Photo galleries may be of schoolwide interest or may be specific to course sections, extracurricular activities or events listed on the calendar. Viewing photo galleries Click on the Photo Gallery link at the bottom of any page to browse through the galleries.
Page 172 What site visitors see Anyone can create a photo gallery. The author of a photo gallery can see it, but others cannot see photo galleries until they have been approved. Creating a photo gallery – step 1 Click the Create a Photo Gallery link at the bottom of any page.
Page 173 Click in the blanks and type in the requested information. You may select your username and password. Select a gallery password that you will easily remember. The gallery password is case-insensitive, must be five characters or more and may be any combination of letters and numbers.
Page 174 Photos – Uploading Photos What site visitors see Photos may be uploaded onto the site by anyone creating a photo gallery or profile. They may also be uploaded for faculty bios, extracurriculars and other purposes. File uploading is a four-step process that uploads the photo, resizes it to match design standards, adds indexing information, and rotates the photo for proper orientation.
Page 175 Your popup window will now display two blanks for the subject’s first and last name. Type in the names, if you wish, and click Insert. Do not enter full names of anyone under 21 years old. Click Insert BEFORE you click Next.
Page 176 Select or enter keywords that describe this photo to make it easier to find in the photo library. Look at the list of the most common keywords. If you see one that applies to your photo, click on it and then click Enter. The word will begin your list of keywords right below the word “Keywords.”...
Page 177 Profiles What site visitors see Profiles of students, teams, clubs, teachers or distinguished school visitors are an easy way to bring recognition to those profiled or to bring attention to an upcoming event. Profiles are easy to create and can be created by anyone. They appear on the site only when approved.
Page 178 Create a profile The public is invited to create profiles of students, faculty, teams, school visitors or other stories of general interest. A Create a Profile link appears at the bottom of each page. Profiles will not appear on the site until they have been approved. Creating a profile Click on the Create a Profile link at the bottom of the page.
Page 179 Submitting a Calendar Event Submit a calendar event Anyone may submit a calendar event by clicking on the Submit a Calendar Event link at the bottom of every page. This makes it easy for students, PTA members or others without special privileges to create the information about an event of general interest.
Page 180 Viewing Announcements What site visitors see Current school announcement headlines are automatically displayed and rotated on the site home page. Clicking on a headline takes one to the Announcements page which displays all current announcements. Viewing announcements Click on an announcement headline in the Announcements box on the home page to go to the Announcements page.
Page 181 Viewing the Calendar What site visitors see The calendar displays events color-coded to their category. The boxes at the top of the page show the colors of each event category. Viewing the calendar Select a month and year from the dropdown menus at the top of the page then click Submit to move to calendars for different months.
Page 182 Course Sections 1 What site visitors see Each course section can hold a wealth of information. It is the first destination for parents to see the teacher’s description of the course. It is also the central repository of course materials for students. Course sections Course section information can be extensive: periods and room...
Page 183 Course Section Calendar What site visitors see Each course section can have its own calendar. The calendar can make the teacher’s daily lesson plan available to students and parents. Viewing the section calendar A link to the course section calendar is available on the section page.
Page 184 Course Sections 2 Manage course section information Click Add Section on the Edit Courses page to create a new course section. (You will find the Add Section link under Period on the chart.) Click Edit corresponding to a course section on the Edit Courses page to change its information.
Page 185 Enter scope and sequence. Enter class policies. Enter grading policies. If there is another Web site for this section, enter its address. Remember to use a full URL starting with http://. Each section can have a photo on the section. page. Upload or select the photo here. Note: Sections may also have photo galleries. These can be created on the public section page. Enter the section’s FAQs. These will apply to your section only and will not be included in the schoolwide FAQs. Enter the section’s links. Enter the section’s downloadable files. You can copy any checked items from another section to your section. Select the section to copy from, check appropriate boxes. Click Copy & Add to add the other section’s info to yours. Click Copy & Replace to replace your section’s info with the other section’s. ...
Page 186 Departments – Editing and Deleting Departmental Information Faculty and staff can edit and delete information about departments. Manage departmental information Click on an Edit link on the Edit Departments page to edit an individual department. Each department must have ...
Page 187 Departments – Managing Departmental Information Faculty and staff can edit and delete information about departments Manage departmental information Click on the Edit Departments link on the Administrative Functions page. The Edit Departments page lists all departments with their descriptions. Click a department’s Delete link to delete it or click the Edit link to edit it.
Page 188 Departments and Courses What site visitors see The Departments page displays a list of departments in the left column. As the site visitor rolls the mouse over department names, department descriptions appear on the right portion of the page. Department and course descriptions Department descriptions and links appear on the right portion of the page.
Page 189 Edit your Staff Page To edit your staff page click on Log on at the bottom of the webpage. Your username is last.first name. Enter your password. If you have forgotten your password click on “Forget your password? Link”. Enter your username. Click Send my password. Check your email. ...
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