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Dictaphone Walkabout 5210 User Manual

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User Guide
Walkabout
™
5210
Digital Recorder
Versions 1.1.0 and 1.1.2
I N T E G R AT E D V O I C E S Y S T E M S

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Summary of Contents for Dictaphone Walkabout 5210

  • Page 1 User Guide Walkabout ™ 5210 Digital Recorder Versions 1.1.0 and 1.1.2 I N T E G R AT E D V O I C E S Y S T E M S...
  • Page 2 Giving New Meaning to Voice...
  • Page 3 User Guide Walkabout 5210 ™ Digital Recorder Versions 1.1.0 and 1.1.2...
  • Page 4 Copyright Notice This manual is copyrighted and all rights are reserved by Dictaphone Corporation. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language, in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Dictaphone Corporation, 3191 Broadbridge Avenue, Stratford, CT 06614-2559.
  • Page 5 The Customer Documentation Team strives to provide our customers with high quality printed and on-line documentation for all Dictaphone products. If you have comments or suggestions as to how we can improve our documentation for your use, please e-mail us at:...

  • Page 7: Table Of Contents

    Contents Walkabout™ 5210 Recorder ......1 Introduction and Features ........1 Items included with your Recorder .
  • Page 8 Walkabout™ 5210 User Guide PC Microphone .........18 Power Off .

  • Page 9: Walkabout 5210 Recorder

    ™ that has been developed for use as a system component with the Walkabout Write transcriber workstation. The Walkabout 5210 interfaces with your PC using the Walkabout Transfer software. To simplify the revision and editing of recordings, the recorder has functions such as the insertion or deletion of text passages.

  • Page 10: Care And Handling

    • Rechargeable batteries: 2 AA size, 1.5V Care and Handling In order to assure that the Walkabout 5210 will provide you with good service for a long time to come, it is important that you observe the following points: •...

  • Page 11: About The Walkabout 5210

    ™ About the Walkabout 5210 ™ About the Walkabout 5210 Top, Front, and Bottom of the Recorder...
  • Page 12 Walkabout™ 5210 User Guide Back and Left sides of the Recorder Screen display detail...

  • Page 13: Getting Started

    Getting Started Getting Started Inserting Batteries To insert batteries in your Walkabout 5210 recorder: 1. Switch off the recorder. 2. Open the battery compartment. 3. Insert the batteries (2 AA size, 1.5 V, standard or rechargeable), observing the correct polarity.
  • Page 14 Walkabout™ 5210 User Guide 3. Plug the power supply cord into the 3V socket on the recorder. The charging indication is displayed after a short time. The empty rechargeable batteries are recharged after approximately three hours at which time the charging indication disappears.

  • Page 15: Multimedia Card

    MultiMediaCards must be formatted using the Format card menu function (see page 22). Formatting the card as a removable disk drive on the PC does not result in a compatible format for the Walkabout 5210.

  • Page 16: Switching The Walkabout 5210 On

    Walkabout™ 5210 User Guide ™ Switching the Walkabout 5210 On To turn the recorder on the first time: 1. Press and hold the button until the ON/OFF display is illuminated. The software is loaded. 2. Select the language you want to use, by pressing the up or down button then pressing to select, for example,...

  • Page 17: Recording

    1. Set the slide switch on the right side of the recorder to STOP 2. Press the button. The Walkabout 5210 creates a new dictation with the next (higher) index number. The red recording indicator flashes and the message Record Stop appears in the display.

  • Page 18: Editing A Dictation

    Walkabout™ 5210 User Guide Editing a Dictation Note: You can add text to a recording at the current dictation position or add text to the end of the dictation. To edit (add text to the end of) a dictation: 1. Select the dictation to which you want to add text using the up/down button below on the display.

  • Page 19: Playing Back A Dictation

    Playing Back a Dictation Playing Back a Dictation Selecting a Dictation To select a dictation for playback: 1. Select the dictation using the up/down button below on the display. DICT 2. Set the slide-switch to appears in the START Start display and the dictation plays back from the beginning.

  • Page 20: Deleting Dictations

    PC then use the Walkabout Transfer program to delete the dictations. After deleting all dictations, administration data created by the Walkabout 5210 remains stored on the MultiMediaCard, meaning that the entire nominal memory space on the card is not available.

  • Page 21: Menu Functions

    Menu Functions Menu Functions When you press the button, you can select from the MENU following functions: Function Description Delete Deletes all or part of a dictation, see page 12. Typist Selects the name of the typist to whom the dictation is sent (from up to three choices), see page 14.

  • Page 22: Typist

    Walkabout™ 5210 User Guide Typist function allows you to select the typist/transcriptionist Typist who is to type the dictation.The name, initials, or number of up to three typists must be set up in the Walkabout Transfer PC software (see Update Tab on page 42) and uploaded to the recorder before it is available on the recorder’s menu.

  • Page 23: Dictation Type

    Menu Functions Dictation Type function allows you to associate the name or Dictation type number of a work type with your dictation. The work type you select might be used to indicate the format you want used for the dictation (for example, fax, letter, and so on). You can have as many as ten different dictation types listed.

  • Page 24: Group

    Walkabout™ 5210 User Guide Group function allows you to associate a name or number Group with your dictation. You might use this designation to indicate the source group for the dictation (such as Purchasing, Development, Finance, and so on) or to indicate the way the report will be filed (such as full distribution, department distribution, and so on).

  • Page 25: Reference Number

    Menu Functions Reference Number function allows you to associate a reference number No./Ref with a dictation. You might use this function to add a case number or client number to the file. You can enter up to 16 characters in one reference number.

  • Page 26: Voice Activation

    To use the Walkabout 5210 as a PC microphone: 1. Using a cable fitted with two 3.5 mm mono jack plugs at either end, connect the Walkabout 5210 headphone socket...

  • Page 27: Power Off

    Menu Functions 2. Use the up/down button to select the menu item microphone 3. Press the button. You see the message Activate PC in the display. microphone? 4. Press the button.You see the message PC microphone in the display. mode 5.

  • Page 28: Dictation Counter

    Using the function, you can determine the version number Version of the recorder’s software. To determine the software version installed on your Walkabout 5210 recorder: 1. Use the up/down button to select the menu item Version 2. Press the button. The display indicates: –...

  • Page 29: Reset All

    Menu Functions Note: For information about new software versions, click the icon in the left pane of the Walkabout Transfer Configuration software and select the tab. Update Server Reset All Using the function, you can restore the factory settings Reset all of the recorder.

  • Page 30: Format Card

    Format card? 3. Press the button. Notes: • The Walkabout 5210 creates directories and files and stores administration data on the MultiMediaCard. For this reason, the entire nominal memory space on the card is not available. • Do not format the MultiMediaCard as a removable disk using the format function of a PC.

  • Page 31: Walkabout Transfer

    About Walkabout Transfer You use the Walkabout Transfer software to transfer your Walkabout 5210 dictations to your PC. Using the Walkabout Transfer software, you can see a visual overview of your dictations, play dictations back through your PC’s speakers, and transfer files to your typist/transcriptionist using your e-mail system.
  • Page 32 Walkabout™ 5210 User Guide Warning: • To correctly disconnect the recorder, you must first close the connection by right-clicking the USB icon in the task bar and selecting Unplug or Eject, highlighting the hardware devices and selecting Stop; otherwise the data transfer could be incomplete.

  • Page 33: Installing Walkabout Transfer

    Installing Walkabout Transfer Installing Walkabout Transfer Note: You can find the latest information about the software in the README.TXT file on the installation CD. Installing the Software To install Walkabout Transfer on your PC: 1. Insert the installation CD into the CD drive. The window opens automatically.

  • Page 34: Verifying The Installation

    If the dictations stored on the card currently in the recorder are shown, the installation was successful. 4. You can now transfer dictations from the Walkabout 5210 to the PC. See Edit > Move on page 37.

  • Page 35: Using Walkabout Transfer

    Walkabout Transfer. Play Info All Dictaphone recorders that are equipped with the function Info mark the Info in order to play it separately from the dictation.

  • Page 36: Window Display

    Walkabout™ 5210 User Guide Window Display You can adjust the display of the main Walkabout Transfer window so only the is visible. Player Control To adjust the window display: 1. Click the button on the left of the Maximize Player .

  • Page 37: Saving Your Settings

    Using Walkabout Transfer To show or hide a column: 1. Right-click anywhere on the column heading bar. You see a drop-down list of all potential columns, with checks shown by those that are currently visible. If the name of the column is checked, the column is shown in the list of dictations.

  • Page 38: Accessing Walkabout Transfer Functions

    Walkabout™ 5210 User Guide Accessing Walkabout Transfer Functions There are a number of different ways to access the functions available to you in Walkabout Transfer: • All available functions are represented by clickable icons on the toolbar. (See Toolbar Icons on page 31.) •...

  • Page 39: Toolbar Icons

    Accessing Walkabout Transfer Functions Toolbar Icons The most important functions in Walkabout Transfer can be carried out by clicking the corresponding icon in the tool bar. Hover the mouse pointer over a symbol to see its function (tool tip). Follow the procedures listed under Menu Commands beginning on page 33 that correspond to the toolbar functions (for example, for the Save dictation button, see File >...

  • Page 40: Keyboard Shortcuts

    Walkabout™ 5210 User Guide Keyboard Shortcuts Walkabout Transfer offers the following keyboard commands: Press Ctrl + C Copy the selected file to the clipboard Ctrl + O Open a dictation and play it back Ctrl + S Save the dictation as… Ctrl + V Insert from the clipboard to this location Rename a dictation...

  • Page 41: Menu Commands

    Accessing Walkabout Transfer Functions Menu Commands The File Menu From the menu you can select the following commands: File • Send to • Close • Save as • Play • Delete • Import • Export • Exit function is only active when a dictation is open. Close File >...
  • Page 42 Walkabout™ 5210 User Guide 4. If desired, enter a subject other than the default VOICE MAIL 5. Check the checkbox, if you want to Include DSS player include this software with the file. 6. Click to send the file. A copy of the file is emailed to the individual you specified and the file’s status is changed to Taken...
  • Page 43 Accessing Walkabout Transfer Functions File > Delete You can delete one dictation or more than one at a time. To delete a dictation: 1. Select the dictation(s) you want to delete. 2. Select , or click the button, or right- File >...
  • Page 44 Walkabout™ 5210 User Guide The Edit Menu From the menu you can select the following commands: Edit • Accompanying note • Copy • Paste • Rename • Move all to PC • Move selected to PC • Move selected to dictation machine (MMC) Edit >...
  • Page 45 Move all to PC • Move selected to PC • Move selected to dictation machine (MMC) To transfer dictations between the Walkabout 5210 and the PC: 1. Connect the recorder to the PC using the USB cable provided. 2. Use the...
  • Page 46 Walkabout™ 5210 User Guide complete, you can turn off the recorder and unplug the USB cable. • When you use the Move functions, the dictations are deleted in the source directory. 3. Select a dictation in the Dictations in the dictation window.
  • Page 47 Accessing Walkabout Transfer Functions View > Refresh Use the command to re-display the View > Refresh information on your screen. For example, if you perform an edit function (such as copying or pasting) and the change does not appear immediately on your screen, refresh the screen to see the change.
  • Page 48 Walkabout™ 5210 User Guide Settings > PC Dictation Directory menu item allows you to select a PC dictation directory directory to which you want to save your dictations. To select a destination directory on the PC: 1. Select . The Settings >...
  • Page 49 Accessing Walkabout Transfer Functions General Settings Tab On the tab, you can set parameters for the General Settings player and the order in which dictations are saved. In the group box, you can set the sound the software Player uses as a signal as well as the volume level and speed during fast forwarding and rewinding: •...
  • Page 50 Update Service Update are connected to the Dictaphone Corporation Download Center using your Internet browser. From there you can download current information and software updates. (See Updating the PC Software on page 47 for more information.)
  • Page 51 Apply you used. The new item is added to the appropriate list and is available to transfer to the Walkabout 5210 recorder (see Changing Accompanying Note Settings in the Recorder on page 48).
  • Page 52 Walkabout™ 5210 User Guide 4. You can also delete types and groups from this tab by selecting the type or group and clicking the appropriate button. Delete 5. When you have completed your changes on this tab, click User Tab On the tab, you can set up the account for each author User...
  • Page 53 Accessing Walkabout Transfer Functions 4. In the text box, enter the e-mail address of the E-mail author or typist. 5. If this person is an author who will be creating dictations, check the check box. If this person is a typist be Author sure this check box is not checked.
  • Page 54 Walkabout Transfer software. By selecting , you see the online help system for Help on dictation machine the Walkabout 5210 recorder. By selecting About Walkabout , you see the version of the software you are using. Transfer...

  • Page 55: Configuration

    You can update the software on your PC to the latest version, change the settings for accompanying notes on the Walkabout 5210, view information about the current configuration of your Walkabout 5210, or update the firmware version in your Walkabout 5210. Updating the PC Software To update the software to the most recent version: 1.

  • Page 56: Changing Accompanying Note Settings In The Recorder

    Accompanying note settings of the accompanying note in the recorder. Note: All Dictaphone recorders that are equipped with the clock function provide the dictation files with a time stamp. The date appears in the Started column of the dictation directories, but the time is only visible through the Accompanying Note screen.

  • Page 57: Viewing Recorder Configuration Information

    (MMC) transferred to the Walkabout 5210 and are available for use with the next recording you make. Note: The Walkabout 5210 recorder must be connected to the PC by the USB cable provided to change the accompanying note information.

  • Page 58: Updating The Recorder Firmware

    4. Click the tab to view the current Dictation machine (MMC) settings. Note: The Walkabout 5210 recorder must be connected to the PC with the USB cable provided to view configuration information. Updating the Recorder Firmware You can update the firmware version in your recorder when a newer version becomes available.
  • Page 59 Walkabout Transfer software, the firmware files are stored C:\Program Files\Common Files\Dictaphone\ . The firmware file names are _FWUpdate\m5210 gh4010.hex , and startbmp.hex updatelo.hex 5. Click and the new firmware is Transfer firmware transferred to the MMC card in your Walkabout 5210 recorder.
  • Page 60 • The firmware update is best carried out using an empty MultiMediaCard that was previously used in the Walkabout 5210 recorder and that has no dictations stored on it. • Always use new or fully charged batteries, or a power pack, with the recorder to perform a firmware update.

  • Page 61: Warranty, Service, And Sales

    Warranty for the USA Limited Hardware and Software Warranty Dictaphone Corporation warrants to the original consumer or other end-user purchasers that this product is free from defects in materials or workmanship for a period of one (1) year for the hardware and a period of 90 days for the software from the date of purchase.

  • Page 62: Support For The Usa

    Walkabout™ 5210 User Guide purpose, and Dictaphone shall in no event be liable to purchaser for indirect or consequential damages of any kind or character. Some jurisdictions do not allow the exclusion or limitation of incidental or consequential damages or allow limitations on how long an implied warranty lasts, so the above limitations or exclusion may not apply to you.

  • Page 63: Index

    Index accessories 1 menu dictation counter 20 dictation type 15 batteries group 16 disposal 2 microphone sensitivity 18 inserting 5 no./ref 17 rechargeable PC microphone 18 notes 6 power off 19 recharging 5 typist 14 voice activation 18 menu functions 13 counter 20 microphone sensitivity 18 MultiMediaCard 2...
  • Page 64 11 type of dictation 15 typist function 14 typist selection 14 VA function 18 voice activation 18 volume control 11 Walkabout 5210 care and handling 2 dictation counter 20 environmental protection 2 Features 1 illustration 3 menu 13...
  • Page 65 Giving New Meaning to Voice...
  • Page 66 Dictaphone World Headquarters 3191 Broadbridge Avenue Stratford, CT, USA 06614-2559 www.dictaphone.com Dictaphone and Walkabout ™ are trademarks or registered ® trademarks of Dictaphone Corporation. All other names and trademarks referenced herein are trademarks or registered trademarks of their respective owners. L-2785-002 10/2003...

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