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Related Manuals for Dictaphone WALKABOUT 5215
Summary of Contents for Dictaphone WALKABOUT 5215
- Page 1 Walkabout 5215 ENGLISH...
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Page 2: Table Of Contents
CONTENTS _____________________________________________ 4 Notes 17 Recording 4 Safety 17 Saving dictation 4 Environmental protection 17 Dictation 5 Scope of delivery 18 New dictation 5 Accessories 18 Recording-pause 6 MultiMediaCard or Secure 18 Ending recording Digital card (SD) 19 Info function 19 Editing a dictation 7 The Control Elements 20 Inserting part of a... - Page 3 CONTENTS _____________________________________________ 27 Functions in the menu 44 Communication with 27 Menu navigation the PC 27 Dictation status 44 Walkabout Transfer 28 Folder 44 System requirements for 29 Typist Walkabout Transfer 30 Dictation type 45 Connectiong the dictation 31 Group machine with the PC and 32 No./Ref.
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Page 4: Notes
NOTES ___________________________________________________ Your Walkabout 5215 is a digital hand dictation device. It can be used as a single-station dictation system with the Walkabout Transfer software supplied. To simplify the revision editing of recordings, the machine has been provided with new functions, such as the insertion or deletion of text passages. -
Page 5: Scope Of Delivery
The features indicated by Dictaphone apply only when using original Dictaphone accessories. Defects due to the use of accessories which are not original Dictaphone accessoires or which do not comply with the legal regulations or the corresponding standards lead automatically to the expiration of any guarantee rights. -
Page 6: Multimediacard Or Secure
NOTES ___________________________________________________ MultiMediaCard or SecureDigital card (not included) We recommend commercially-available MultiMediaCard/ SecureDigital Card cards from various manufacturers (SanDisk, Intel, Panasonic SDCard, Infineon etc). Make absolutely sure that the electrical contacts at the bottom side of the MultiMediaCard/SecureDigital Card are not exposed to strong mechanical stress. -
Page 7: The Control Elements
THE CONTROL ELEMENTS _______________________ Card slot Microphone On/off/PC mode button Recording indicator Socket for external microphone Recording on/off Display Slide switch for recording, Function buttons: play-back, stop, labeled in the bottom fast-forward and rewind display line Up/down button Safety lock Menu/OK button Button for new dictation/ escape... - Page 8 THE CONTROL ELEMENTS _______________________ Power connection 3 V – - - - / 0.35 A 0,35 A Earphone connection 0,35 A impedance min. 32 Ω Card-ejection switch HOLD Battery-compartment cover USB interface...
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Page 9: The Display
THE DISPLAY __________________________________________ Selected folder Available Free 0:37h recording time Operation with: DICTOO1 – Battery O:O6 Dictation number – Rechargeable battery Record Pause Current function – Power supply (status line) INFO Indication for voice Current button activation (va) and microphone sensitivity function for conferences (c) Dictation position,... -
Page 10: Preparations
PREPARATIONS ______________________________________ Battery operation The dictation machine can be used for approximately 12 hours when the alkaline manganese batteries are fully charged. • Open the battery compartment. • Insert batteries (Mignon types, e.g. R6, UM3 or AA, 2 x 1.5 V). Make certain the polarity is correct. •... -
Page 11: Rechargeable Battery Operation
PREPARATIONS ______________________________________ Rechargeable battery operation Operation using rechargeable batteries To ensure smooth operation using rechargeable batteries, you should always switch off the dictation machine once the dictation is complete and reconnect it to the power supply so that it can be recharged. –... -
Page 12: Charging The Rechargeable Battery
PREPARATIONS ______________________________________ Warning: The dictating machine gives an optical and audible war- ning of weak rechargeable batteries. This is however only the case when using 462 rechargeable batteries. When using 462 rechargeable batteries there is also the guaran- tee that if the batteries may become completely drained the current task will be stopped in good time, and the dic- tation saved. -
Page 13: Notes On Rechargeable Battery 462
PREPARATIONS ______________________________________ Notes on rechargeable battery 462 New rechargeable batteries do not reach full capacity until they have been recharged several times. For this reason the operating time for new rechargeable batteries is a maximum of 3 hours. When these batteries are fully charged, you can use the dication machine up to 7 hours. -
Page 14: Inserting The Multimedia
PREPARATIONS ______________________________________ Inserting the MultiMediaCard or SecureDigital card (not included) You can use the MultiMediaCard/SecureDigital card (MMC/SD) instead of an internal memory. • Insert the MultiMediaCard/SecureDigital card (MMC/SD) in the card slot with the sloping edge facing the direction shown on the display or the back of the device. Notes: Do not insert the card with force. -
Page 15: Formatting The Multimedia
PREPARATIONS ______________________________________ Formatting the MultiMediaCard or SecureDigital cards (MMC/SD) Memory cards – including those which have been preformat- ted – must first be formatted with the dictation machine prior to initial writing. If an error message appears after a non-formatted memory card is inserted, acknowledge this with the OK button. -
Page 16: Switching On
SWITCHING ON ____________________________________ Switching on and off Initial switch-on • Press the ON/OFF button until appears in the display. – The software is loaded. – A menu with language selection appears in the display. • Select a language using the up-down buttons , for example, English. -
Page 17: Recording
RECORDING __________________________________________ Saving dictations Dictations are saved on the internal memory of the dictation device (32 MB) if no memory card is in use. – Brief display in the status line for internal memory: INT. Free 0:37h va c no dictations Commercially-available MultiMediaCards (MMC) or Secure-Digital Cards (SD) can be used as an alternative to archive dictations. -
Page 18: New Dictation
RECORDING __________________________________________ New dictation • Push the sliding switch to STOP. Free 0:37h va c no dictations • Press the NEW button. – A new dictation with the next highest number is created, MENU display: »DICT002«, for example. The date and the time are saved along with every dictation (displayed only on the PC). -
Page 19: Info Function
RECORDING __________________________________________ Info function You can dictate and mark information for your transcriber as an integral part of your dictation. The transcriber can listen to all information separately from the letter text before starting transcription. and then the INFO button. •... -
Page 20: Inserting Part Of A Dictation Or Info Message
RECORDING __________________________________________ Note: If the dictation machine is switched off during a dictation using the ON/OFF button, you will skip to the end of the dictation when switching the machine on again with the ON/OFF button and then pressing the recording button –... -
Page 21: Hearing A Dictation
HEARING A DICTATION _________________________ Selecting a dictation and playing back • Push the sliding switch to STOP. • Select the desired dictation using the up/down button Free 0:37h DICT + _ . DICTOO1 O:26 • Set the slide-switch to START. DICT + - MENU –... -
Page 22: Fast Forward And Rewind
HEARING A DICTATION _________________________ Fast forward and rewind • Set the slide-switch to REW. or F.FWD. Free 0:37h va c – Fast Forward appears in the display for fast forward, DICTOO1 O:26 Rewind appears for rewind. Fast Forward Searching for info •... -
Page 23: Deleting Dictations
DELETING DICTATIONS ___________________________ Deleting an entire dictation • Push the sliding switch to STOP. Free 0:37h va c DICTOO1 O:26 • Select the desired dictation using the up/down button DICT + _ . DICT + - MENU • Press the Menu button. –... -
Page 24: Deleting Info
DELETING DICTATIONS ___________________________ • Push the sliding switch to START. Free 0:37h va c At the start of the part to be deleted, slide the sliding DICTOO2 O:14 ..........STOP and press the MARK1 button. switch to MARK1 •... -
Page 25: The Menu
THE MENU _____________________________________________ Functions in the menu Press the MENU button. Free 0:37h va c You can carry out with the up-down button DICTOO1 O:26 following functions: DICT + - MENU – Delete Described in the “Deleting dictations” section. Delete –... - Page 26 THE MENU _____________________________________________ Overview of the menu settings • Press the MENU button and then use the up-down Priority to select the Settings menu item and button Format memory confirm with OK. Settings You can select the following settings: – Voice activ. Voice activation.
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Page 27: Functions In The Menu
FUNCTIONS IN THE MENU _____________________ Menu navigation Use the up-down button to highlight the desired Delete menu item. Dictation status Activate the menu item with OK. Folder The current function/setting appears on a dark background. Use the up-down button to select a function/ setting. -
Page 28: Folder
FUNCTIONS IN THE MENU _____________________ • Using the up-down button select the Delete Dictation status menu item. Dictation status Folder • Click the OK button. select Post-poned. • Using the up-down button – The dictation is reset, it not transferred by DSS-Mover. –... -
Page 29: Typist
FUNCTIONS IN THE MENU _____________________ Typist The Typist function is used to select the transcriber who will receive your dictation. select from “transcribers”. • Use the up or down button to select the Folder Typist menu item. Typist Dictation type •... -
Page 30: Dictation Type
FUNCTIONS IN THE MENU _____________________ Dictation type Dictation type is used to select the format to be used for the dictation: fax, letter, or report. • Use the up or down button to select the Folder Dictation type menu item. Typist Dictation type •... -
Page 31: Group
FUNCTIONS IN THE MENU _____________________ Group The Group function is used to assign your dictation to a spe- cific group or department. to select the Group • Use the up or down button Typist menu item. Dictation type Group • Press the OK button. to select GR on, •... -
Page 32: No./Ref
FUNCTIONS IN THE MENU _____________________ No./Ref. The No./Ref. function is used to enter up to 16 characters for the dictation; examples include file or patient numbers. to select the No./Ref. • Use the up or down button Dictation type menu item. Group No./Ref. -
Page 33: Priority
FUNCTIONS IN THE MENU _____________________ Priority The Priority function is used to select what priority the new dictation should have. • Using the up-down button select the Group Priority menu item. No./Ref. Priority • Press the OK button. select PR on or PR •... -
Page 34: Author
FUNCTIONS IN THE MENU _____________________ Author The Author function is used to select which author is making the dictation. You can only select this function is it has been enabled. Please ask your specialist dealer. • Use the up-down button to select the No./Ref. -
Page 35: Formatting
FUNCTIONS IN THE MENU _____________________ Formatting The Format memory function enables you to format the internal memory or the MultiMediaCard/SecureDigital card (SD). All data will be deleted. • Use the up-down button to select the Priority Format memory menu item. Author Format memory •... -
Page 36: Settings In The Menu
SETTINGS IN THE MENU ________________________ Voice Activation If the Voice activ. function is activated, recording is inter- rupted when making pauses when speaking. Recording will be resumed when speaking again. (Voice activ. – voice activation) • Use the up-down button to select the Settings menu item and then press the OK button. -
Page 37: Pc Microphone
SETTINGS IN THE MENU ________________________ PC microphone The PC microphone function enables you to use speech tuition functions with a language recognition system or to create a direct dictation. You can use the dictation device as a microphone by connecting the earphones socket of the dic- tation device to the microphone input of the PC sound card with a standard cable with a 3.5 mm mono jack plug. -
Page 38: Power Off
SETTINGS IN THE MENU ________________________ Power off Using the Power off function, you can determine whether the machine switches off automatically after a few minutes, or must be switched off manually. • Use the up-down button to select the Setting menu item and then press the OK button. •... -
Page 39: Time, Date
SETTINGS IN THE MENU ________________________ Time, date The time and date of starting and ending a dictation are specified for each dictation. • Use the up-down button to select the Settings menu item and then press the OK button. to select the Time, Date •... -
Page 40: Dictation Counter
SETTINGS IN THE MENU ________________________ Dictation counter Using the Dictation counter function, you can reset the dic- tation counter. The dictation counter is able to count till 999. You should not reset the counter too often to avoid conflicts with dictations having the same name and being stored on the the PC. -
Page 41: Version
FUNCTIONS IN THE MENU _____________________ Version Using the Version function, you can display the version of the machine’s software. to select the Settings • Use the up-down button menu item and then press the OK button. • Use the up or down button to select the menu Time, Date item Version. -
Page 42: Reset All
FUNCTIONS IN THE MENU _____________________ Reset all Using the Reset all function, you can restore the factory set- tings of the machine. to select the Settings • Use the up-down button Dictation counter menu item and then press the OK button. Version Reset all •... -
Page 43: Language
FUNCTIONS IN THE MENU _____________________ Language Using the Language function you can select the language for all display functions. to select the Settings • Use the up-down button menu item and then press the OK button. • Use the up or down button to select the menu Version item Language. -
Page 44: Communication With The Pc
COMMUNICATION WITH THE PC ___________ Walkabout Transfer The Walkabout Transfer software is used to transfer your dictations to your PC. You obtain an immediate overview of your work and can also play-back your dictations on a notebook. For example, transfer your dictations to a voice recognition system which pro- cesses DSS dictations, or send Voice Mails via your mail system. -
Page 45: Connectiong The Dictation Machine With The Pc And Disconneting It
COMMUNICATION WITH THE PC ___________ Connecting the dictation machine with the PC and disconnecting it • Connect the dictation machine via the USB interface with the PC. • Use the ON/OFF button to switch the dictation machine – During data transfer the red recording indicator is blinking. -
Page 46: Firmware Update
FIRMWARE UPDATE _______________________________ The firmware update may be used to keep your dictation machine in step with the latest developments (firmware = device software). You will find the current firmware version in the Internet. The enclosed CD includes the firmware current at the time of delivery. - Page 47 FIRMWARE UPDATE _______________________________ • Then, from the task bar, select the function for removing removable disks, as otherwise the transfer may not be complete. Notes: Do not use low batteries to copy the firmware. Importing a firmware file which was damaged during transfer could render the dictation machine inoperative.
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