Mitel 600 User Manual
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Mitel 600 User Manual

Mitel 600 User Manual

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Mitel 600 DECT Phone
Messaging and Alerting
Applications
USER GUIDE

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Summary of Contents for Mitel 600

  • Page 1 Mitel 600 DECT Phone Messaging and Alerting Applications USER GUIDE...
  • Page 2 (MITEL ). The information is subject to change without notice and should not be construed in any way as a commitment by Mitel or any of its affiliates or subsidiaries. Mitel and its affiliates and subsidiaries assume no responsibility for any errors or omissions in this document. Revisions of this document or new editions of it may be issued to incorporate such changes.

  • Page 3: Table Of Contents

    Table of Contents DECT Phone Messaging and Alerting Introduction ........................... 3 Other Documentation.......................3 Safety Instructions ......................3 Notes on Authorization and Licences ................3 Message Types .......................4 Message Options ......................5 Menu: Text messages ....................6 Menu: Info .........................7 Receiving Text Messages / Jobs ..................8 Message Pop-up Window....................8 Key Behaviour .........................8 Audible Indicators ......................9...
  • Page 4 Mitel 600 DECT Phone Messaging and Alerting Applications Activating vCard Reception ..................36 Sending vCards ...................... 37 Receiving vCards....................37 Switching the DECT Phone On/Off..................38...

  • Page 5: Dect Phone Messaging And Alerting

    DECT PHONE MESSAGING AND ALERTING...
  • Page 6 Mitel 600 DECT Phone Messaging and Alerting Applications...

  • Page 7: Introduction

    Mitel applications. OTHER DOCUMENTATION This user guide describes the special messaging features of the Mitel 600 DECT phone series and how to use them. For basic information on DECT phone operation, please see the Mitel 600 series DECT Phone User Guide.

  • Page 8: Message Types

    Mitel 600 DECT Phone Messaging and Alerting Applications Sending text messages to a FAX gateway or to an SMS gateway (for GSM phones) also requires additional applications available on the communications system. Sending text messages to an e-Mail gateway is possible without additional applications.

  • Page 9: Message Options

    Introduction MESSAGE TYPE SENT FROM ... ACKNOWLEDGMENT BY RECEIVER/ CONFIRMATION TO SENDER Urgent text Alarm server Yes / Yes and/or other messages (high DECT phone* priority) Alarm message Alarm server Yes* / Yes* Normal jobs (normal Alarm server and Yes / Yes or other DECT priority) phone*...

  • Page 10: Menu: Text Messages

    Mitel 600 DECT Phone Messaging and Alerting Applications OPTION ATTRIBUTE DESCRIPTION increasingVol Overwrites DECT phone “increasing volume” setting. vibraCall Overwrites DECT phone “vibration” setting. noInband Overwrites DECT phone “In-band new message signalization” setting. disconnectCall Automatically disconnects a call when the message is received at the DECT phone.

  • Page 11: Menu: Info

    Introduction • Message options: lists message options, including options to configure ringing melodies and volume for received messages The access to some of these lists and entries can be programmed on a key. MENU: INFO You can access new text messages and jobs via the Inbox / Jobs lists and also via the Info menu.

  • Page 12: Receiving Text Messages / Jobs

    Mitel 600 DECT Phone Messaging and Alerting Applications RECEIVING TEXT MESSAGES / JOBS Please note: • If you have programmed a call diversion, received text messages and jobs will not be diverted. • If you have switched on the silent charging feature (in the Settings >...

  • Page 13: Audible Indicators

    Receiving Text Messages / Jobs • Pressing the key briefly stops message signaling. • Long pressing on the key turns the device off. • The SOS key is also available. • If there is an incoming call while a pop-up message window is displayed, the message is hidden automatically for the duration of the call.

  • Page 14: Visual Indicators

    Mitel 600 DECT Phone Messaging and Alerting Applications Notes on using a headset • If a corded headset is plugged in, an audible signal on receipt of low priority/normal/urgent messages is played in the headset, according to the On/Off setting in the Audio >...

  • Page 15: Visual Indicator With Info Box

    Receiving Text Messages / Jobs removed from the icon line. They are displayed again when there is space in the icon line. VISUAL INDICATOR WITH INFO BOX In idle state, new or unread text messages / jobs and pending jobs are also indicated in an info box in the upper part of the DECT phone display.
  • Page 16 Mitel 600 DECT Phone Messaging and Alerting Applications MESSAGE TYPE POPS UP AFTER ... LIST ENTRY TO ... Normal text 60 seconds if DECT • Text messages > messages phone is in idle mode Inbox or calling state • Info > Text...

  • Page 17: Confirmation Of A Text Message

    Receiving Text Messages / Jobs If the DECT phone receives a new message, a displayed pop-up window is updated with the new information. The former message is only visible in the Info > Text messages or Info > Jobs list and in the Inbox or Jobs lists in the Text messages menu.

  • Page 18: Urgent Job

    Mitel 600 DECT Phone Messaging and Alerting Applications Using the Options menu When the message pop-up window is displayed, press open the Options menu. Confirm the job message with of the following: • Read: to inform the sender that you have read the job.

  • Page 19: Receiving Confirmation Messages

    Receiving Text Messages / Jobs Using the Options menu When the message pop-up window is displayed, press open the Options menu. Confirm the job message with of the following: • Read: to inform the sender that you have read the job. •...

  • Page 20: Receiving Information Messages

    Mitel 600 DECT Phone Messaging and Alerting Applications ACKNOWLEDGMENT CONFIRMATION BY RECIPIENT TO SENDER MESSAGE TYPE Delay Order in the Urgent job message [...] was recognized Done Executing Urgent job confirmation for the message [...] Not done Execution of the...

  • Page 21: Menu: Inbox / Jobs (Lists)

    Receiving Text Messages / Jobs • When idle: long press the key. The information window is removed until the next message is received. MENU: INBOX / JOBS (LISTS) Received text messages and jobs are saved in lists. Up to 15 entries can be saved in your Inbox list and up to 10 entries in your Jobs list.

  • Page 22: Status Icons

    Mitel 600 DECT Phone Messaging and Alerting Applications In these lists the status, type and priority of the messages are displayed by different icons: Status icons unread (message is not read) finished (message is read, job is done) final reject, final confirmation failed...

  • Page 23: Sending Text Messages / Jobs

    Sending Text Messages / Jobs SENDING TEXT MESSAGES / JOBS Please note: • If the transmission of a message is not successful, you will receive an error notification (Error: Invalid addressing). • Sent messages are added to your Outbox list (“Menu: Outbox (List)”...

  • Page 24: Message Editor

    Mitel 600 DECT Phone Messaging and Alerting Applications MESSAGE EDITOR The message editor provides a two-step procedure to send messages. First the text is entered in the text editor and then the address is entered in the address editor. TEXT EDITOR Entered message text is auto-formatted.

  • Page 25: Menu: Outbox (List)

    Sending Text Messages / Jobs Key functions NUMBER MODE TEXT MODE switch to text mode switch to number mode # @ $ £ ¥ § < > { | } [ \ ] space , . return 0 : ; _ ” ‘ ˆ ˜ ? ! 1 - + * / = &...

  • Page 26: Menu: Use Last Text

    Mitel 600 DECT Phone Messaging and Alerting Applications The status of the messages is displayed by different icons: In progress (message is on the way) Message was successfully sent. Send operation failed Message info and options You can display the complete message in the Outbox list via softkey or call up further options (e.g., forward message)

  • Page 27: Menu: Pre-Defined Messages

    Sending Text Messages / Jobs 4. Accept the address or enter a new one (call number or address, see “Address Editor” on page 20). By pressing the softkey, you can call up further options – see “Using the Options Menu” on page 25. 5.

  • Page 28: Sending A Pre-Defined Message

    Mitel 600 DECT Phone Messaging and Alerting Applications Note: If an identical message is already saved in the pre-defined messages list, a notification (nothing changed) is displayed and the message is not stored. SENDING A PRE-DEFINED MESSAGE 1. In idle mode, briefly press the softkey.

  • Page 29: Using The Options Menu

    Using the Options Menu USING THE OPTIONS MENU You can call up different options in the lists (Inbox, Outbox, etc.) of the Text messages menu by pressing the softkey. The table below summarizes the supported options. The options available differs depending on the selected menu. OPTION FUNCTION Add recipient...

  • Page 30: Delete All

    Mitel 600 DECT Phone Messaging and Alerting Applications OPTION FUNCTION Forward Opens the address editor to enter a new recipient. If you press again, you can select a call number from the directory. Edit Opens the text editor, if the text needs to be edited.
  • Page 31 Using the Options Menu Other Options menus for normal and urgent jobs are described in “Confirmation of a Job” on page 13. Tip: To delete all messages in the Inbox list or in the Jobs list including unread messages, you can use the Security >...

  • Page 32: Setting Options For Messages Receipt

    Mitel 600 DECT Phone Messaging and Alerting Applications SETTING OPTIONS FOR MESSAGES RECEIPT You can adjust different settings related to the Inbox buffer, melodies, and ringer volume for incoming messages. MENU: OVERWRITE The following setting applies to the buffer for the Inbox list and the Jobs list.

  • Page 33: Menu: Volume (For Message Receipt)

    Setting Options for Messages Receipt 1. In idle mode, briefly press the softkey. Select Text messages > Message options > Melodies or Audio > Ringer settings > Melodies. 2. Select one of the following entries: Normal message, Ur- gent message, or Alarm message. 3.
  • Page 34 Mitel 600 DECT Phone Messaging and Alerting Applications 3. Press the Change softkey to change the current volume setting. 4. Set the volume. Use use the navigation keys or enter a number (1 … 7). Select Off to deactivate the volume setting (Normal message and Urgent message only).

  • Page 35: Message List Access Via Programmed Keys

    Message List Access via Programmed Keys MESSAGE LIST ACCESS VIA PROGRAMMED KEYS You can assign frequently accessed functions to specific keys on your DECT phone. • left and middle softkey keys can only be used when the DECT phone is in idle •...

  • Page 36: Special Functions

    • On the Mitel 610d / 620d, on the Mitel 612d / 622d and on the Mitel 650c, this is done via a programmed key (SOS). •...

  • Page 37: Querying Locating Data On The Dect Phone

    Special Functions The locating information can also be queried from individual DECT phones. This function must be activated by the system administrator. QUERYING LOCATING DATA ON THE DECT PHONE To query locating data proceed as follows: 1. In idle mode, briefly press the softkey and navigate to the Locating menu entry.

  • Page 38: Call-Back Function / Paging

    Mitel 600 DECT Phone Messaging and Alerting Applications CALL-BACK FUNCTION / PAGING Paging is a special type of messaging. Paging messages are sent with a call-back telephone number which the recipient can call back at the push of a button. Messages are sent either from a central site or from DECT phone to DECT phone.

  • Page 39: Receiving A Paging Message / Call-Back

    PERSONAL DIRECTORY ENTRIES AS VCARDS Directory entries in the personal directory can be sent as so-called vCards between the Mitel 600 DECT phones or by a system server. These vCards are structured to match the existing entries on the phones and can contain the following data: •...

  • Page 40: Activating Vcard Reception

    Mitel 600 DECT Phone Messaging and Alerting Applications • Quick call • Melody The advantage of using vCards within the telephone system is that directory information can be exchanged without having to enter this information manually. Large system installations (e.g. in hospitals) have so-called Feature Access Codes (FAC) for controlling important applications via the telephone.

  • Page 41: Sending Vcards

    Special Functions 1. In idle mode, press and hold the softkey to access the System menu, or briefly press the softkey and select the System menu. 2. Select Receive vCard and press Ok. 3. Press Ok to confirm Switch on. You receive the Is on confirmation.

  • Page 42: Switching The Dect Phone On/Off

    Mitel 600 DECT Phone Messaging and Alerting Applications SWITCHING THE DECT PHONE ON/OFF It is possible to switch off the handset manually when a message is displayed. When the battery runs low, the handset powers off automatically. When the handset is switched on again and logged on to the communications system, the last unread messages or the last jobs that have been not acknowledged are displayed again.
  • Page 43 © Copyright 2015, Mitel Networks Corporation. All Rights Reserved. The Mitel word and logo are trademarks of Mitel Networks Corporation. Any reference to third party trademarks are for reference only and Mitel makes no representation of ownership of these marks.

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