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Konica Minolta 4556-9598-01A User Manual

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magicolor 2490MF
®
Facsimile User's
Guide
4556-9598-01A
1800799-001B

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Summary of Contents for Konica Minolta 4556-9598-01A

  • Page 1 2490MF ® Facsimile User’s Guide 4556-9598-01A 1800799-001B...

  • Page 2: Copyright Notice

    Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis- tered trademarks of KONICA MINOLTA HOLDINGS, INC. magicolor is a trademark or registered trademark of Konica Minolta Printing Solutions U.S.A., Inc.

  • Page 3: Table Of Contents

    Contents 1 Introduction ... 1 Machine Parts 2 Front View 2 Rear View 3 2 Control Panel and Configuration Menu ... 5 About the Control Panel 6 Fax Mode Screen 10 About the Fax Mode Screen 10 Entering Fax Mode 10 Symbol list 10 Configuration Menu Overview 12 Configuration Menu 17...
  • Page 4 Specifying Settings in Configuration Menu 26 General Procedure for Specifying Settings in Configuration Menu 26 Memory Reception 27 Setting Up the Memory RX Mode 27 Turning Off the Memory RX Mode 28 3 Sending Faxes ...29 Basic Fax Operation 30 Sending a Fax Using the ADF 30 Sending a Fax Using the Original Glass 32 Improving Resolution 34...
  • Page 5 6 Confirmation Mode ... 59 About the Machine’s Counters 60 Checking the Counter for Fax Printing 60 Checking the Counter for Total Scans 60 Checking the Transmission/Reception Result From the Message Window 61 About the Reports and Lists 61 Printing the Reports and Lists 61 TX RESULT REPORT 61 RX RESULT REPORT 62 ACTIVITY REPORT 62...
  • Page 6 Contents...

  • Page 7: Introduction

    Introduction...

  • Page 8: Machine Parts

    The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them. Front View 1–Automatic document feeder (ADF) 1a–Document guide 1b–Document feed tray 1c–Document output tray 2–Control panel 3–Output tray 4–Tray 1 (Multipurpose tray) 5–Tray 2 6–Original glass...

  • Page 9: Rear View

    Rear View 1–TEL (telephone) jack 2–LINE (telephone line) jack 3–10Base-T/100Base-TX (IEEE 802.3) Ethernet interface port Machine Parts...
  • Page 10 Machine Parts...

  • Page 11: Control Panel And Configuration Menu

    Control Panel and Configuration Menu...

  • Page 12: About The Control Panel

    Part Name Redial/Pause Auto RX indica- Resolution key Speed Dial key On hook key Description Recalls the last number dialed. Inserts a pause when a number is dialed. For details, refer to “Using the Redial Function” on page 38. Lights up when the automatic reception function is selected.
  • Page 13 Function key Error indicator Display key Message window Displays settings and messages. Keypad Fax key Scan key About the Control Panel Enters Function mode and displays the first menu that is available. For details, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)”...
  • Page 14 Copy key Stop/Reset key Start key Start indicator TC Change key Cancel/C key Enters Copy mode. Lights up in green to indicate that the machine is in Copy mode. For details, refer to the Printer/Copier/Scanner User’s Guide. Stops an operation at any time. Exits the menu.
  • Page 15 Menu Select key Enters the menu structure. Copy operations One-touch dial keys About the Control Panel Moves down in the menu structure. Scrolls downward through the available menu choices. For details, refer to “Specifying Settings in Configu- ration Menu” on page 26. Moves down in the menu structure.

  • Page 16: Fax Mode Screen

    About the Fax Mode Screen Press the Fax key to display the Fax mode screen. The following appear in the Fax mode screen. Position Part Name Upper Mode or function name Lower Messages Entering Fax Mode Before using a Fax function, make sure that the Fax key is lit in green. Other- wise, press it to enter Fax mode.
  • Page 17 Tone Pause In standby for timer transmis- sion In standby for memory recep- tion Fax Mode Screen If pulse dialing is being used, push-button tones are sent. A pause is inserted. A document is queued for timer transmission. A document is queued for memory reception.

  • Page 18: Configuration Menu Overview

    The magicolor 2490MF configuration menu accessible from the control panel is structured as shown below. Press the Menu Select key to enter the configuration menu. Menu MACHINE SET- Select TING PAPER SOURCE SETUP 1.AUTO PANEL RESET 2.ENERGY SAVE MODE 3.LCD CON- TRAST 4.LANGUAGE 5.LAMP OFF...
  • Page 19 COPY SETTING FAX REGIS- TRATION TX SETTING Configuration Menu Overview POSTCARD THICK PAPER GLOSSY 2.TRAY2 PAPER LETTER 1.MODE 2.DENSITY LEVEL (A) 3.DENSITY LEVEL (M) 4.COLLATE 5.QUALITY 6.PAPER PRI- ORITY 1.ONE-TOUCH DIAL 2.SPEED DIAL 3.GROUP DIAL 1.SCAN DEN- SITY 2.RESOLUTION 3.HEADER...
  • Page 20 RX SETTING COMM. SET- TING REPORTING USER SETTING 1.MEMORY RX MODE 2.NO. of RINGS 3.REDUCTION 4.RX PRINT 5.RX MODE 6.FOOTER 7.SELECT TRAY 1.TEL LINE TYPE 2.LINE MONI- 3.PSTN/PBX 1.ACTIVITY REPORT 2.TX RESULT REPORT 3.RX RESULT REPORT 1.FAX PTT SETTING 2.DATE&TIME SET HOUR MINUTE SET YEAR...
  • Page 21 DIRECT PRINT NETWORK SET- TING Configuration Menu Overview SET MONTH SET DAY 3.DATE FOR- 4.PRESET ZOOM 5.USER FAX 6.USER NAME 1.IMAGE QUALITY 2.PAPER SIZE TRAY1 TRAY2 3.N-UP LAY- 1.IP ADDRESS 2.SUBNET MASK PLAIN PAPER LABELS POSTCARD THICK PAPER GLOSSY LETTER...
  • Page 22 E-MAIL SET- TING SCANNER SET- TING 3.GATEWAY 4.DNS CON- FIG. 1.SENDER NAME 2.E-MAIL ADDRESS 3.SMTP SERVER 4.SMTP PORT 5.SMTP TIME- 6.TEXT INSERT 7.DEFAULT SUBJECT 1.RESOLUTION 2.IMAGE FOR- 3.CODING METHOD Configuration Menu Overview...

  • Page 23: Configuration Menu

    The machine settings can be changed according to the desired normal oper- ations. All factory default values are shown in bold. For details on specifying settings on the configuration menu, refer to “Specifying Settings in Configuration Menu” on page 26. For details on specifying settings for options in the Paper Source Setup, Copy Setting and Direct Print menus and for some options in the Machine Setting menu, refer to the Printer/Copier/Scanner User’s...

  • Page 24: Machine Setting

    MACHINE SETTING 1.AUTO PANEL RESET 2.ENERGY SAVE MODE 3.LCD CON- TRAST 4.LANGUAGE 5.LAMP OFF TIME 6.BUZZER VOL- 7.INITIAL MODE 8.TONER EMPTY STOP 9.AUTO CON- TINUE 10.CALIBRA- TION For details on specifying settings, refer to the Printer/ Copier/Scanner User’s Guide. Settings HIGH / LOW / OFF Select the volume of alarms and the beep that sounds when a key is pressed.

  • Page 25: Fax Registration

    FAX REGISTRATION 1.ONE-TOUCH DIAL 2.SPEED DIAL 3.GROUP DIAL Configuration Menu Program one-touch dial keys with fax numbers, allowing the recipient to be specified easily and accurately with- out the need to manually enter the number using the keypad. A maximum of nine one-touch dial keys can be pro- grammed.

  • Page 26: Tx Setting

    TX SETTING 1.SCAN DEN- SITY 2.RESOLUTION 3.HEADER Settings LIGHT Specify the density for scanning a document. Settings STD / FINE / S/F / H/T Select the default scanning resolution (image quality). STD: For documents containing normal text (such as handwriting) (Standard) FINE: For documents containing small text S/F: For documents such as newspapers or those containing detailed illustrations (Super Fine)

  • Page 27: Rx Setting

    RX SETTING 1.MEMORY RX MODE 2.NO. of RINGS 3.REDUCTION 4.RX PRINT Configuration Menu Settings ON / OFF Select whether to allow (ON) memory reception or not (OFF). In cases when confidential faxes are being received, the received document can be stored in the memory and printed at a specified time or when memory reception is turned off (this function is set to OFF).
  • Page 28 5.RX MODE 6.FOOTER 7.SELECT TRAY Settings Settings AUTO RX / MANUAL RX Select whether the reception mode is set to automatic reception or manual reception. AUTO RX: Automatically begins receiving the fax after the set number of rings. MANUAL RX: Does not automatically receive the fax.

  • Page 29: Comm. Setting

    COMM. SETTING 1.TEL LINE TYPE 2.LINE MONI- 3.PSTN/PBX Configuration Menu Settings TONE / PULSE Select the dialing system. If this function is not correctly set to the type of dialing system used, faxes cannot be sent. Select the correct setting after checking which type of dialing system is used by your telephone line.

  • Page 30: Reporting

    REPORTING 1.ACTIVITY REPORT 2.TX RESULT REPORT 3.RX RESULT REPORT Settings ON / OFF After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/recep- tions. Select whether the report is printed automatically when the 60th transmission/reception is reached. Settings ON / ON(ERROR) / OFF Select whether the report showing the result of a trans-...

  • Page 31: User Setting

    USER SETTING 1.FAX PTT SETTING 2.DATE&TIME 3.DATE FORMAT Settings 4.PRESET ZOOM For details on specifying settings, refer to the Printer/ 5.USER FAX 6.USER NAME Configuration Menu Settings USA / UK / ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRAZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / GERMANY / GREECE / HK / HUNGARY...

  • Page 32: Specifying Settings In Configuration Menu

    General Procedure for Specifying Settings in Configuration Menu With the Fax mode screen displayed, press the Menu Select key to enter the configuration menu. Check the name of the menu in the upper line, and then press the Menu Select key to specify a setting for an option in the displayed menu. To select a different menu, press the + or , key to select the desired menu.

  • Page 33: Memory Reception

    Memory Reception In cases when confidential faxes are being received, the received document can be stored in the memory and printed at a specified time or when memory reception is turned off. Memory reception can be used with the following settings. Start/end time settings: Not set “MEMORY RX MODE”...

  • Page 34: Turning Off The Memory Rx Mode

    Specify the time when memory reception mode ends, and then press the Menu Select key. The PASSWORD screen appears. If no start time was specified in step 5, press the Menu Select key without specifying an end time. Enter the password, and then press the Menu/Select key. Memory reception mode is set.

  • Page 35: Sending Faxes

    Sending Faxes...

  • Page 36: Basic Fax Operation

    This section contains basic information on sending faxes. Sending a Fax Using the ADF If the ADF is used, original documents containing multiple pages can be auto- matically scanned. Do not load original documents that are bound together, for example, with paper clips or staples.
  • Page 37 Using the Redial/Pause key For details on specifying the recipient, refer to “Specifying a Recipient” on page 34. For details on using the Redial/Pause key, refer to “Using the Redial Function” on page 38. A transmission can also be sent to multiple recipients with the Broad- cast function.

  • Page 38: Sending A Fax Using The Original Glass

    Sending a Fax Using the Original Glass Press the Fax key to enter Fax mode. Remove all documents from the ADF. If you are using the original glass to scan, do not load any documents into the ADF. Lift open the ADF cover. Place the original document face down on the original glass and align the document on the scales above and to the left of the original glass.
  • Page 39 To scan multiple pages from the original glass, check that the message “NEXT PAGE?” appears, replace the document, and then press the Menu Select key. When scanning of the document is finished, press the Start key. The document is scanned, and then the fax is sent. To stop the transmission, press the Stop/Reset key.

  • Page 40: Improving Resolution

    The image quality of a document can be adjusted before it is sent as a fax. Press the Resolution key. Using the * and ) keys, select the fax resolution, and then press the Menu Select key. Select the resolution appropriate for the document. - STD: For documents containing normal text (such as handwriting) (Standard) - FINE: For documents containing small text...

  • Page 41: Directly Entering A Fax Number

    Directly Entering a Fax Number Use the numeric keypad to type in the fax number for the recipient. The keys that can be used to enter the fax number are: the number keys (0 through 9), If the Redial/Pause key is pressed while entering the fax number, a 2.5-second pause is added.

  • Page 42: Using The Speed Dial Function

    Using the Speed Dial Function If a recipient has been registered with a speed dial number, the recipient’s fax number can be dialed simply by pressing a speed dial number key. The recipient must have been registered with a speed dial in advance. For details, refer to “Programming a Speed Dial Number”...

  • Page 43: Using The Search Function Of The Phone Book

    Using the Search Function of the Phone Book If a recipient is registered with a one-touch dial key and a speed dial number, the recipient can be found by using the List or Search function of the phone book. Follow the procedure described below to search using the Search function of the phone book.

  • Page 44: Using The Redial Function

    Using the Redial Function To send a fax to the last number dialed, press the Redial/Pause key to recall the fax number. Press the Redial/Pause key. Check that the desired fax number appears in message window. Specifiying Multiple Recipients A fax can be sent to multiple recipients in a single transmission. There are two methods for sending a fax to multiple recipients in a single transmission.
  • Page 45 Check that the BROADCAST screen appears, and then press the Menu Select key. Specify the fax number of the recipient. Repeat the appropriate operations described below until all recipients have been specified. – Direct dialing: Enter the fax number of the recipient directly using the keypad.

  • Page 46: Sending A Fax At A Specified Time (Timer Transmission)

    Transmission) A document can be scanned and stored in the memory to be sent at a speci- fied time. This feature is convenient for sending faxes at discounted calling times. If the machine is not programmed with the current time, the fax cannot be sent at the specified time.

  • Page 47: Sending A Fax Manually

    After finishing talking on the phone, the recipient should press the neces- sary key to start receiving the fax. Once the recipient’s fax machine is ready, a beep is sounded. Press the Start key to begin scanning and sending the fax.

  • Page 48: Canceling (Deleting) A Document Queued In Memory For Transmission

    Specify the fax number of the recipient. If Pulse is selected as the telephone line type, press the porarily change the line type to Tone. Press the Start key to begin scanning and sending the fax. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting.

  • Page 49: About The Fax Header

    If transmission source information is set in Header setting to be printed, infor- mation such as the sender’s name, fax number, transmission date/time, ses- sion number and page number can be printed by the recipient. The following items in the header. Element Transmission date/time Sender’s name...
  • Page 50 About the Fax Header...

  • Page 51: Receiving Faxes

    Receiving Faxes...

  • Page 52: Receiving Faxes Automatically

    After the telephone rings, pick up the receiver. If the telephone receiver is not picked up, reception begins automati- cally, if the call is being received from a fax machine, after the number of rings specified by “NO. of RINGS” on the RX SETTING menu. If the call is being received from a telephone, the ringing will continue.

  • Page 53: Printing Received Faxes

    Replace the telephone receiver. Printing Received Faxes What Is the Guaranteed Imageable (Printable) Area? The printable area on all media sizes is up to 4 mm (0.157") from the edges of the media. The printable area of received faxes differs depending on the sender’s scanning area.

  • Page 54: Adding The Sender's Information When Printing Faxes

    Adding the Sender’s Information When Printing Faxes If “Footer” in the configuration menu is set to “ON”, information such as the sender’s fax number, reception date/time, session number and page number can be printed 4 mm (0.157") from the bottom edge of the fax that is received and printed.

  • Page 55: Registering Recipients

    Registering Recipients...

  • Page 56: About The Fax Registration Function

    Frequently used fax numbers can be registered with the FAX REGISTRA- TION function so that the fax number can be easily accessed. In addition, this reduces input errors. The following registration methods are available: One-touch dial: Register fax numbers with one-touch dial keys. Press a one-touch dial key to recall them.
  • Page 57 Press the one-touch dial key that you want to program. If the one-touch dial key that is pressed is already registered with a recipient, the message “REGISTERED!” appears. Press the Menu Select key, and then press a one-touch dial key with no recipient reg- istered.

  • Page 58: Changing/Deleting One-Touch Dial Information

    Changing/Deleting One-Touch Dial Information The registered one-touch dial information can be corrected. Press the Menu Select key, then the , key three times. Check that the FAX REGISTRATION screen appears, and then press the Menu Select key. Check that the ONE-TOUCH DIAL screen appears, and then press the Menu Select key.

  • Page 59: Speed Dialing

    To change other one-touch dial information, press the one-touch dial key, and then repeat the procedure starting from step 5. To finish the procedure and return to the Fax mode screen, continue pressing the Cancel/C key until the Fax mode screen is displayed. Speed Dialing Programming a Speed Dial Number Register frequently used fax numbers with speed dial numbers (maximum...

  • Page 60: Changing/Deleting Speed Dial Information

    Using the keypad, enter the fax number of the recipient and then press the Menu Select key. The fax number can contain a maximum of 50 characters. For details on entering/editing numbers, refer to “Entering Text” on page 73. To cancel programming, press the Cancel/C key. (To cancel program- ming while the number is being entered, press the Menu Select key, and then press the Cancel/C key.) Select the modem speed, and then press the Menu/Select key.

  • Page 61: Group Dialing

    Change the name, fax number, modem speed as desired. If you try to change the settings for a speed dial number used in group dialing, a confirmation message appears, asking whether or not to keep the changed speed dial number in the group dialing. If the Menu Select key is pressed, the corresponding speed dial num- ber programmed in group dialing is kept.

  • Page 62: Changing/Deleting Group Dialing Information

    Enter the name of the group, and then press the Menu Select key. Text up to 20 characters long can be entered for the name. For details on entering/editing text and the characters that can be entered, refer to “Entering Text” on page 73. To cancel programming, press the Cancel/C key.
  • Page 63 Check that the GROUP DIAL screen appears, and then press the Menu Select key. Press the one-touch dial key that you want to change or delete. Press the Cancel/C key. Using the * and ) keys, select either “EDIT” or “DELETE”, and then press the Menu Select key.
  • Page 64 Group Dialing...

  • Page 65: Confirmation Mode

    Confirmation Mode...

  • Page 66: About The Machine's Counters

    The number of operations performed since this machine was installed can be checked using the functions available when the Display key is pressed. The following procedure describes how to check the fax/scanner-related counters. Checking the Counter for Fax Printing This counter shows the total number of fax prints made since this machine was installed.

  • Page 67: Checking The Transmission/Reception Result From The Message Window

    Result From the Message Window The transmission result information can be checked from the message win- dow. Press the Display key, then the , key twice. Check that the TX/RX RESULT screen appears, and then press the Menu Select key. The TX/RX Result screen appears so that the information can be checked.

  • Page 68: Rx Result Report

    The machine can also be set to print this report with each transmis- sion, only when an error occurs, or not at all. For details, refer to “REPORTING” on page 24. SESSION FUNCTION DESTINATION STATION 0001 AAA NEWYORK 012345678 NG PAGE:1,3,5,7 RX RESULT REPORT The document number, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed.

  • Page 69: Memory Data List

    MEMORY DATA LIST This is a list of documents waiting to be sent, and documents specified for timer transmission. The document number, type of operation being performed, time, recipient name, and number of document pages are printed. SESSION FUNCTION TIME 0001 18:00 MEMORY IMAGE PRINT...

  • Page 70: Group Dial List

    GROUP DIAL LIST The group dialing settings specified for one-touch dial keys are printed in numerical order of the keys. KEY-NO. NAME OT-01 GROUP-01 DESTINATION STATION OT-02 AAA TOKYO 098765432 OT-04 NJ OFFICE 0P02345678 SP-001 AMSTERDAM OFFICE 0P09876543 About the Reports and Lists...

  • Page 71: Troubleshooting

    Troubleshooting...

  • Page 72: Problems When Sending Faxes

    If the fax cannot be sent correctly, refer to the following table, and then per- form the indicated operation. If the fax still cannot be sent correctly, even after performing the described operations, contact your technical representative. For details on the error messages, refer to “Error Messages on the Message Window”...

  • Page 73: Problems When Receiving Faxes

    (such as, no paper or turned off). Cause There may be a prob- lem with the telephone connection or with the caller’s fax machine. The caller may have loaded the pages back- ward. Check the transmission procedure, and then try sending the fax again.
  • Page 74 Faxes cannot be received automatically. The machine is set to receive faxes manually. The memory is full. The telephone line is incorrectly connected. There may be a problem with the caller’s fax machine. Problems When Receiving Faxes Set the machine to auto- matic reception.

  • Page 75: Error Messages On The Message Window

    Error message LINE PROBLEM (Flashing alter- nately) CHECK LINE *COMM.ERROR* (####) *REDIAL ALL FAILED* All redial attempts failed *MEM.FULL/TX CAN- CEL* *MEM.FULL/RX CAN- CEL* HANG UP THE PHONE Error Messages on the Message Window Cause The telephone dialing system or telephone wiring system is not set correctly.
  • Page 76 Error message ×1.00 TEXT XXX Warn Fax ä[A]ü ×1.00 TEXT XXX Comm. Err ä[A]ü *PLEASE WAIT!* ADMINISTERED BY Cause A fax error occurred while an operation was being performed in Copy mode. A fax transmission error occurred while an opera- tion was being per- formed in Copy mode.

  • Page 77: Appendix

    Appendix...

  • Page 78: Technical Specifications

    Compatible lines Compatibility Modem speed Fax transmission speed Coding method Memory for receiving Maximum scanning size Paper size Edge erase Scanning density For details on other specifications, refer to the Printer/Copier/Scanner User’s Guide. PSTN (Public Switched Telephone Network), PBX (Private Branch eXchange) ECM/Super G3 33600, 31200, 28800, 26400, 24000, 21600, 19200, 16800, 14400, 12000, 9600, 7200,...

  • Page 79: Entering Text

    When specifying the user name or programming the recipient name with one-touch dial keys, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols. List of characters available with each key of the keypad Keypad Available characters .

  • Page 80: Correcting Text And Input Precautions

    Press the 5 key once. “J” is entered. Press the 0 key once. A space is entered. Press the 6 key three times. “O” is entered. Press the 3 key seven times. “f” is entered. Press the ) key. The cursor moves to the right. Press the 3 key seven times.
  • Page 81 Index ADF 2 Canceling Memory 42 Confirm 59 Control panel 2, 6 Counter Total scans 60 Counters 60 Fax printing 60 Deleting Memory 42 Dialing, direct 35 Index Entering text 73 Correcting text 74 Input mode 73 Input precautions 74 Error messages 69 Fax mode screen 10 Footer 48...
  • Page 82 Imageable area 47 Input mode 73 Key operation 73 Keypad 6 Lists 61 GROUP DIAL LIST 64 MEMORY DATA LIST 63 ONE TOUCH LIST 63 Printing 61 SPEED DIAL LIST 63 Manual Reception 46 Transmission 41 Memory Cancel/delete 42 Queue 42 Memory reception 27 Memory RX mode 27 Setting up 27...
  • Page 83 One-touch dial key 35 Speed dial 36 Specifying recipient 34 List 36 Phone book 36, 37 Search 37 Speed dial Changing/deleting 54 Programming 53 Specifying recipient 36 Timer transmission 40 Transmission result 61 Troubleshooting 65 Receiving faxes 67 Sending faxes 66 Index...
  • Page 84 Index...

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