Konica Minolta bizhub 501 Network Operating Instructions
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Konica Minolta bizhub 501 Network Operating Instructions

Network scan/fax/network fax operations
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501/421/361
Network Scan/Fax/Network Fax Operations

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Summary of Contents for Konica Minolta bizhub 501

  • Page 1 501/421/361 Network Scan/Fax/Network Fax Operations...

  • Page 3: Table Of Contents

    WebDAV TX............................. 2-10 Web Service ............................ 2-10 2.2.2 Available Fax functions ........................2-11 G3 fax transmission/reception ......................2-11 Polling.............................. 2-11 2.2.3 Available Network Fax functions ..................... 2-12 Internet Fax ............................. 2-12 IP Address Fax ..........................2-12 bizhub 501/421/361 (Version 2) Contents-1...
  • Page 4 Sending using Advanced Preview ....................5-18 Menu tree in Fax/Scan mode......................5-20 Address Book tab ..........................5-20 Direct Input tab ..........................5-21 Job History tab ..........................5-22 Address Search tab ......................... 5-23 Off-Hook tab............................ 5-23 Contents-2 bizhub 501/421/361 (Version 2)
  • Page 5 OR/AND/STARTS WITH/ENDS WITH ..................... 5-42 5.4.16 Off-Hook (G3) ..........................5-43 Manual transmission ........................5-43 Scan Settings..........................5-44 5.5.1 Basic - Original Type ........................5-44 Text..............................5-44 Text/Photo............................5-44 Photo ............................... 5-44 Dot Matrix Original .......................... 5-44 bizhub 501/421/361 (Version 2) Contents-3...
  • Page 6 Check/Change Temporarily - Header Settings/Footer Settings - Date/Time........5-62 Check/Change Temporarily - Header Settings/Footer Settings - Other ......... 5-63 Check/Change Temporarily - Pages ....................5-63 Check/Change Temporarily - Text Size................... 5-63 Check/Change Temporarily - Print Position ..................5-64 Contents-4 bizhub 501/421/361 (Version 2)
  • Page 7 Auto RX (fax only) ..........................6-3 Receiving data (G3: When the external phone is connect)............6-4 6.2.1 Manual RX (phone only) ........................6-4 Receiving data (I-FAX) ........................6-5 Automatic reception .......................... 6-5 Manual reception..........................6-5 bizhub 501/421/361 (Version 2) Contents-5...
  • Page 8 Output example ..........................8-9 Items to be printed out ........................8-9 Reports/lists common to G3/IP/I-FAX ..................8-10 8.3.1 Activity report ..........................8-10 Output example ..........................8-10 Items to be printed out ........................8-10 8.3.2 TX Result report..........................8-11 Contents-6 bizhub 501/421/361 (Version 2)
  • Page 9 Address Book - User Box ....................... 9-10 No..............................9-11 Name ............................... 9-11 User Box............................9-11 Index..............................9-12 Icon..............................9-12 9.2.4 Address Book - Fax ........................9-13 No..............................9-14 Name ............................... 9-14 Fax Number............................. 9-14 Line Settings............................ 9-16 Index..............................9-17 Icon..............................9-17 bizhub 501/421/361 (Version 2) Contents-7...
  • Page 10 Body ..............................9-39 9.2.13 Scan/Fax Program........................... 9-40 Register Scan/Fax Program ......................9-40 Register Program - Name........................ 9-40 Register Program - Address ......................9-41 Register Program - URL Notif. Destination ..................9-41 Check Program Settings ......................... 9-42 Contents-8 bizhub 501/421/361 (Version 2)
  • Page 11 Line Parameter Setting........................10-4 10.1.6 Internet Fax ............................. 10-4 Network Fax Function Setting......................10-4 Header Information.......................... 10-4 E-Mail address of the machine ....................... 10-4 Machine Setting ..........................10-4 TCP/IP setting ..........................10-4 E-Mail Settings ..........................10-4 bizhub 501/421/361 (Version 2) Contents-9...
  • Page 12 Fax Settings - TX/RX Settings ....................... 10-25 Duplex Print (RX)..........................10-25 Letter/Ledger over A4/A3 ......................10-26 Print Paper Selection ........................10-26 Print Paper Size ..........................10-27 Incorrect User Box No. Entry......................10-27 Tray Selection for RX Print ......................10-28 Contents-10 bizhub 501/421/361 (Version 2)
  • Page 13 Network Settings - Network Fax Settings..................10-49 Network Fax Function Settings ..................... 10-49 SMTP TX Settings ......................... 10-49 SMTP RX Settings......................... 10-49 10.5.5 Fax Settings - Header Information ....................10-49 10.5.6 Fax Settings - Header/Footer Position..................10-49 bizhub 501/421/361 (Version 2) Contents-11...
  • Page 14 Box ..............................11-17 11.3.4 Direct Print ............................. 11-18 11.3.5 Store Address ..........................11-19 11.4 Overview of Administrator mode ....................11-20 11.4.1 Maintenance ..........................11-20 11.4.2 Security............................11-22 11.4.3 Box ..............................11-23 11.4.4 Print Setting ........................... 11-24 Contents-12 bizhub 501/421/361 (Version 2)
  • Page 15 Entering text........................... 13-5 13.3.1 Enlarging the keyboard ........................13-7 13.3.2 To type text ............................. 13-8 13.3.3 List of Available Characters......................13-8 13.4 Scanning glossary ......................... 13-9 13.5 Internet fax glossary ........................13-14 13.6 Fax glossary..........................13-15 Index bizhub 501/421/361 (Version 2) Contents-13...
  • Page 16 Contents-14 bizhub 501/421/361 (Version 2)

  • Page 17: Introduction

    Introduction...
  • Page 19 This user manual describes the operating instructions, precautions for proper operation, and simple troubleshooting of the network scan/fax/network fax operations of bizhub 501/421/361. In order to allow functionality of this product fully and to use it effectively, please read this user manual as necessary.

  • Page 20: About This Manual

    Introduction About this manual This document is a user manual on the network scan, fax and network fax operations of bizhub 501/421/361. The following describes the contents of this manual and representation of the product name. This manual is intended for persons with basic knowledge of computers and this machine. For details on the Windows or Macintosh operating systems, or software applications, refer to the respective manuals.

  • Page 21: Functions Covered In This Manual

    IP Address Fax Scan to E-Mail E-Mail Scan to FTP Scan to SMB Scan to WebDAV WebDAV Save in User BOX When the G3 fax, IP address fax, and Internet fax functions are cited in com- G3/IP/I-FAX bination bizhub 501/421/361 (Version 2)

  • Page 22: Explanation Of Manual Conventions

    Text highlighted in this manner contains references for more detailed information. Special text markings [Stop] key The names of keys on the control panel are written as shown above. MACHINE SETTING Display texts are written as shown above. bizhub 501/421/361 (Version 2)
  • Page 23 Introduction Note The machine illustrations shown in this manual can vary and depend on the machine configuration. bizhub 501/421/361 (Version 2)

  • Page 24: User Manuals

    User manual – Network Administrator This user manual contains descriptions on setting methods for each function utilizing network connection, mainly using the PageScope Web Connection. Refer to this user manual for details on using network functions. bizhub 501/421/361 (Version 2)

  • Page 25: User Manual - Advanced Function Operations

    In order to make an effective use of each function, refer to the user manual. bizhub 501/421/361 (Version 2)
  • Page 26 Introduction 1-10 bizhub 501/421/361 (Version 2)

  • Page 27: Before Using Network Scan/Fax/Network Fax Functions

    Before using Network Scan/Fax/Network Fax functions...

  • Page 29: Information Before Saving Documents

    For details, refer to "Network connection and settings" on page 4-3. To use this machine on a network, settings such as the IP address of the machine must be specified. For details, refer to the User manual – Network Administrator. bizhub 501/421/361 (Version 2)

  • Page 30: Precautions For Using Internet Fax

    You cannot add an extension telephone line if the IP Address Fax function is used. The IP Address Fax function is available only between the compatible models of Konica Minolta. We cannot guarantee proper operation other than the compatible models.

  • Page 31: User Authentication

    Machine authentication Enter the user name and password, and then touch [Login] or press the [Access] key. External server authentication Specify the user name, password and authenticating server, and then touch [Login] or press the [Access] key. bizhub 501/421/361 (Version 2)

  • Page 32: Account Track

    Contact the administrator to cancel operation restrictions. For log-in while in authentication with the PageScope Authentication Manager, refer to the administrator of the server. bizhub 501/421/361 (Version 2)

  • Page 33: Limitation On File Name

    This is the extension for the specified data format. This text does not appear in "File Name"; however, it is added automatically as part of the name when the file is trans- mitted. Detail "S" appears for documents saved in the Fax/Scan mode screen or the User Box screen. bizhub 501/421/361 (Version 2)

  • Page 34: Overview

    Scanned data can be uploaded to a specified FTP server. Enter the FTP server address, login password and other information from the touch panel of this machine. The data uploaded to the FTP server can be downloaded from a computer on the network. Original Machine Download Scan data Memory FTP server Internet bizhub 501/421/361 (Version 2)

  • Page 35: Smb Tx

    The file name can be entered from the touch panel of this machine when the data is saved. Other data such as received fax data can also be stored in user boxes. For details, refer to the User manual – Box Operations. Machine Hard disk bizhub 501/421/361 (Version 2)

  • Page 36: Webdav Tx

    2008), it is possible to give a scan command from the computer or to perform scanning according to the purpose from the machine and to send the scanned data to the computer. Original Scanning instruction Windows Vista Scan data 2-10 bizhub 501/421/361 (Version 2)

  • Page 37: Available Fax Functions

    (polling TX). You can save data to either the Polling TX User Box or Bulletin Board User Box for polling TX. Receiver Sender Viewing Bulletin board Polling Registering bizhub 501/421/361 (Version 2) 2-11...

  • Page 38: Available Network Fax Functions

    The SMTP protocol is used for sending and receiving of the image data. Available only within an intranet (enterprise networks). Unlike Internet fax, no mail server is required. SMTP Intranet Transmitting a fax by specifying an IP address or host name of the destination. 2-12 bizhub 501/421/361 (Version 2)

  • Page 39: Control Panel/Touch Panel

    Control panel/touch panel...

  • Page 41: Control Panel

    [Interrupt] key lights up in green and the mes- sage "Now in Interrupt mode." appears on the touch panel. To cancel the Interrupt mode, press the [Interrupt] key again. [Stop] key Pressing the [Stop] key during scanning temporarily stops the scan oper- ation. bizhub 501/421/361 (Version 2)
  • Page 42 Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged. Never push down on the touch panel with force, and never use a hard or pointed object to make a selection on the touch panel. bizhub 501/421/361 (Version 2)

  • Page 43: Touch Panel

    [Check Job] showing the result of the specified set- tings, appear in this area. For details on the left pane, refer to "Display and operation of the left pan- el" on page 3-8. bizhub 501/421/361 (Version 2)

  • Page 44: Icons On The Touch Panel

    Indicates that paper is not loaded in the paper tray. Indicates that very little paper remains in the paper tray. Indicates that Enhanced Security mode is set to ON. Indicates that an external memory is installed. bizhub 501/421/361 (Version 2)

  • Page 45: Display With/Without Optional Settings

    The Job History tab appears to enable selection from destinations in the transmission history. Also, the Off- Hook tab appears, enabling dialing in off-hook mode. Also you can specify the fax transmission settings in the Direct Input tab and [Communication Settings]. bizhub 501/421/361 (Version 2)

  • Page 46: Display And Operation Of The Left Panel

    Information on the selected user box, scan, printing and transmission set- tings of documents can be checked. Job List Queued operation, such as saving document data to a user box or printing/sending documents, is called a job. Touch [Job List] to display the jobs being processed. bizhub 501/421/361 (Version 2)

  • Page 47: Job List - Delete

    Description [Print] Lists print jobs for copying, printing from a computer, and printing received faxes. [Send] Lists fax and scanner transmission jobs. [Receive] Lists fax reception jobs. [Save] Lists jobs for saving documents in user boxes. bizhub 501/421/361 (Version 2)
  • Page 48 Detail If user authentication settings have been applied, the document name cannot be viewed by other users. Document names do not appear on the screen for secured documents. 3-10 bizhub 501/421/361 (Version 2)
  • Page 49 Document names do not appear on the screen for secured documents. The external server information in [Detail] is available only if the external server authentication is applied. "TWAIN" is indicated for jobs sent by the Web service. bizhub 501/421/361 (Version 2) 3-11...
  • Page 50 Document names do not appear on the screen for secured documents. When printed after the reception of a fax, this is not displayed on the history list of [Receive] page, but displayed on the history list of [Print] page. 3-12 bizhub 501/421/361 (Version 2)

  • Page 51: Check Job - Check Job Settings

    [Save] page. Check Job - Check Job Settings When touch [Check Job], [Check Job Settings] appears. Touch [Check Job Settings] to check the following settings: Destination Settings Scan Settings Original Settings Communication Settings Check E-Mail Settings bizhub 501/421/361 (Version 2) 3-13...

  • Page 52: Check Job - Check Job Settings - Destination Settings

    To delete a destination, select the destination, and then touch [Delete]. Check Job - Check Job Settings - Scan Settings The basic scan setting, scan settings, and application settings can be checked. Touch either [ Back] or [Forward ] to check the settings. 3-14 bizhub 501/421/361 (Version 2)

  • Page 53: Check Job - Check Job Settings - Original Settings

    The line setting and transmission method settings can be checked. Touch either [ Back] or [Forward to check the settings. Check Job - Check Job Settings - Check E-Mail Settings The document name, subject, From address and message body for sending E-Mail messages can be checked. bizhub 501/421/361 (Version 2) 3-15...
  • Page 54 Control panel/touch panel 3-16 bizhub 501/421/361 (Version 2)

  • Page 55: Registration Of Basic Information

    Registration of basic information...

  • Page 57: To Begin Operation

    Connect a UTP cable (category 5 or later recommended) from the network to the Ethernet connector on the machine. Network settings Assign an IP address to the machine and complete settings for the SMTP server, etc. For details, refer to the User manual – Network Administrator. bizhub 501/421/361 (Version 2)

  • Page 58: Specifying The E-Mail Address Of The Machine

    Also, to use two lines, the optional fax multi line must be installed. Connect a modular cable connected to the phone line to a specified connector. For the connector location for cable connection, refer to the User manual – Copy Operations. bizhub 501/421/361 (Version 2)

  • Page 59: Address Registration

    4.2.2 Group A set of addresses registered in the Address Book can be registered as a group. Group registration is useful for sending a message to more than one address at the same time. bizhub 501/421/361 (Version 2)

  • Page 60: Optional Settings

    For details, refer to "Scan/Fax Program" on page 9-40. Setting display contents Set the contents to be displayed when the [Fax/Scan] key is touched on the control panel. Note For details, refer to "Custom Display Settings - Scan/Fax Settings" on page 9-48. bizhub 501/421/361 (Version 2)

  • Page 61: Using Web Services

    – The driver software is installed automatically. When the confirmation dialog box appears, click the [Close] button. On the control panel of the machine, select [Web Service] and check that the connection destination is displayed. bizhub 501/421/361 (Version 2)
  • Page 62 Registration of basic information bizhub 501/421/361 (Version 2)

  • Page 63: Transmitting Data

    Transmitting data...

  • Page 65: Operation Flow

    This section describes the flow of steps for sending scanned data and using Internet fax operations. Press the [Fax/Scan] key. Specify a recipient. – On the Address Book tab (p. 5-29) – On the Direct Input tab (p. 5-32) bizhub 501/421/361 (Version 2)
  • Page 66 Transmitting data – On the Address Search tab (p. 5-41) Specify scan settings (p. 5-44), original settings (p. 5-68), and communication settings (p. 5-70). Scan Settings Original Settings Communication Settings bizhub 501/421/361 (Version 2)
  • Page 67 Transmitting data Position the original. To check the advance preview, press the [Proof Copy] key. (p. 5-16) Press the [Start] key. bizhub 501/421/361 (Version 2)

  • Page 68: Fax (G3)

    Fax (G3) This section describes the flow of steps for using G3 fax operations. Press the [Fax/Scan] key. Specify a recipient. – On the Address Book tab (p. 5-29) – On the Direct Input tab (p. 5-32) bizhub 501/421/361 (Version 2)
  • Page 69 Transmitting data – On the Job History tab (p. 5-41) Specify scan settings (p. 5-44), original settings (p. 5-68), and communication settings (p. 5-70). Scan Settings Original Settings Communication Settings bizhub 501/421/361 (Version 2)
  • Page 70 Transmitting data Position the original. To check the advance preview, press the [Proof Copy] key. (p. 5-16) Press the [Start] key. bizhub 501/421/361 (Version 2)

  • Page 71: Recalling A Program

    Transmitting data 5.1.3 Recalling a program This section describes the flow of steps for recalling a registered fax/scan program. Press the [Fax/Scan] key. Press the [Mode Memory] key. Select a program, and then touch [OK]. bizhub 501/421/361 (Version 2)
  • Page 72 Transmitting data Specify scan settings (p. 5-44), original settings (p. 5-68), and communication settings (p. 5-70). Scan Settings Original Settings Communication Settings 5-10 bizhub 501/421/361 (Version 2)
  • Page 73 Position the original. To check the advance preview, press the [Proof Copy] key. (p. 5-16) Press the [Start] key. Note For details and the procedure of program registration, refer to "Register Scan/Fax Program" on page 9-40. bizhub 501/421/361 (Version 2) 5-11...

  • Page 74: Broadcasting

    This section describes the procedure for transmitting data to multiple recipients at the same time. Press the [Fax/Scan] key. Specify two or more recipients. – On the Address Book tab (p. 5-29) – On the Direct Input tab (p. 5-32) 5-12 bizhub 501/421/361 (Version 2)
  • Page 75 Transmitting data – On the Job History tab (p. 5-40) – On the Address Search tab (p. 5-41) bizhub 501/421/361 (Version 2) 5-13...
  • Page 76 Transmitting data Specify scan settings (p. 5-44), original settings (p. 5-68), and communication settings (p. 5-70). Scan Settings Original Settings Communication Settings 5-14 bizhub 501/421/361 (Version 2)
  • Page 77 Transmitting data Position the original. To check the advance preview, press the [Proof Copy] key. (p. 5-16) Press the [Start] key. bizhub 501/421/361 (Version 2) 5-15...

  • Page 78: Using Advanced Preview

    When [View Finishing] is cancelled, the only image is displayed without icons or text. [Change Setting] Some of the settings specified before scanning the original can be changed. For de- tails, refer to "Preview - View Pages - Change Setting" on page 5-17. 5-16 bizhub 501/421/361 (Version 2)

  • Page 79: Preview - View Pages - Change Setting

    Specify settings for the "Frame Erase" function. Preview - View Status Select whether or not to continue scanning. Item Description [Finish] To continue scanning after the currently displayed original, make sure that [Finish] is not selected. bizhub 501/421/361 (Version 2) 5-17...

  • Page 80: Sending Using Advanced Preview

    – When the original is loaded into the ADF: Press the [Start] key. The original is scanned, and the Preview screen appears. Check the preview image, and rotate the image or change settings if necessary. 5-18 bizhub 501/421/361 (Version 2)
  • Page 81 Transmitting data – To continue to scan more originals, touch the View Status tab, clear the selection of [Finish], and position the next original. Press the [Start] key. Sending starts. bizhub 501/421/361 (Version 2) 5-19...

  • Page 82: Menu Tree In Fax/Scan Mode

    For details, refer to "Address Book" on page 5-29. Operations available on the Address Book tab are as follows: Detail Group (p. 5-29) Search (p. 5-30) Scan Settings (p. 5-44) Original Settings (p. 5-68) Communication Settings (p. 5-70) 5-20 bizhub 501/421/361 (Version 2)

  • Page 83: Internet Fax

    Internet Fax (p. 5-34) IP Address Fax (p. 5-35) PC (SMB) (p. 5-36) FTP (p. 5-37) WebDAV (p. 5-38) Web Service (p. 5-40) Scan Settings (p. 5-44) Original Settings (p. 5-68) Communication Settings (p. 5-70) bizhub 501/421/361 (Version 2) 5-21...

  • Page 84: Job History Tab

    For details, refer to "Job History (G3)" on page 5-40. Operations available on the Job History tab are as follows: Detail Job History (p. 5-40) Scan Settings (p. 5-44) Original Settings (p. 5-68) Communication Settings (p. 5-70) 5-22 bizhub 501/421/361 (Version 2)

  • Page 85: Address Search Tab

    Operations available on the Address Search tab are as follows: Detail Search (p. 5-41) Advanced Search (p. 5-41) Scan Settings (p. 5-44) Original Settings (p. 5-68) Communication Settings (p. 5-70) Off-Hook tab Note For details, refer to "Off-Hook (G3)" on page 5-43. bizhub 501/421/361 (Version 2) 5-23...

  • Page 86: Scan Settings

    Scan Setting (p. 5-46) Encryption (p. 5-47) Stamp Composition (p. 5-50) Density (p. 5-50) Separate Scan (p. 5-51) Background Removal (p. 5-51) Erase (p. 5-52) Frame Erase (p. 5-52) Book Scan Book Copy (p. 5-52) 5-24 bizhub 501/421/361 (Version 2)
  • Page 87 Stamp (p. 5-59) Stamp Type/Preset Stamps Pages Text Size Print Position Header/Footer (p. 5-61) Recall Header/Footer Check/Change Temporar- Send & Print (p. 5-65) Copies Simplex/Duplex Staple TX Stamp (p. 5-66) Neg./Pos.Reverse (p. 5-65) Document Name (p. 5-67) bizhub 501/421/361 (Version 2) 5-25...

  • Page 88: Original Settings

    First-level menu Second-level menu Third-level menu Fourth-level menu Special Original (p. 5-68) Mixed Original (p. 5-68) Z-Folded Original (p. 5-68) Long Original (p. 5-68) Direction Settings Original Direction (p. 5-68) (p. 5-68) Binding Position (p. 5-69) 5-26 bizhub 501/421/361 (Version 2)

  • Page 89: Communication Settings

    Bulletin (p. 5-77) F-Code TX (p. 5-78) SUB Address Password Password TX (p. 5-79) Polling TX Normal (p. 5-79) Bulletin (p. 5-80) E-Mail Encryption (p. 5-80) Digital Signature (p. 5-81) Fax Header Settings (p. 5-81) bizhub 501/421/361 (Version 2) 5-27...

  • Page 90: Initial Screen For Fax/Scan Operations

    "Default Address Book" on page 9-50. When having set [Confirm Address (TX)] as ON, [Job History] and [Off-Hook] are not displayed. For details on the [Confirm Address (TX)], refer to "Function ON/OFF Setting - Confirm Address (TX)" on page 10-32. 5-28 bizhub 501/421/361 (Version 2)

  • Page 91: Address Book

    Transmitting data 5.4.2 Address Book You can select a registered address. Group A registered group address is displayed. bizhub 501/421/361 (Version 2) 5-29...

  • Page 92: Search - Address Type

    This button appears if [Address Book Default] (displayed by touching [Custom Display Settings] – [Fax/Scan Settings] on the [User Settings]) is set to "Address Type". (p. 9-50) Note For the method to register destinations in Address Book, refer to "One-Touch/User Box Registration" on page 9-7. 5-30 bizhub 501/421/361 (Version 2)

  • Page 93: Search - Detail Search

    The settings for Search Option screen and option items to be displayed on the screen are specified in the menu of [Search Option Setting]. For details, refer to "Custom Display Settings - Search Option Settings (E-Mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX)" on page 9-53. bizhub 501/421/361 (Version 2) 5-31...

  • Page 94: Direct Input

    An unregistered destination can be specified by directly entering it. Detail If manual destination input is restricted by "Security Settings" in Administrator mode, [Direct Input] does not appear. For the setting procedure, refer to "Manual Destination Input" on page 10-15. 5-32 bizhub 501/421/361 (Version 2)

  • Page 95: Direct Input - Fax

    Enter the fax number then touch [Send] Detail You cannot use the off-hook function when [Confirm Address (TX)] is set to "ON". 5.4.5 Direct Input - E-Mail Enter an E-Mail address from the touch panel. bizhub 501/421/361 (Version 2) 5-33...

  • Page 96: Direct Input - User Box

    Select a user box type, and then specify a user box for saving the document. Detail For details on operating data saved in user boxes, refer to the User manual – Box Operations. 5.4.7 Direct Input - Internet Fax Enter an E-Mail address from the touch panel. 5-34 bizhub 501/421/361 (Version 2)

  • Page 97: Rx Ability (Destination)

    Specify the host name or IP address for the destination. Port Number Enter the port number to be used for transmission with the numeric keypad (range: 1 to 65535). [Next Destination] Touch this button to add other destinations. bizhub 501/421/361 (Version 2) 5-35...

  • Page 98: Direct Input - Pc (Smb)

    Type the login password from the touch panel. Reference The structure of the folders on the destination computer can be checked. This can be used to directly specify the destination folder. Next Destination Touch this button to add other destinations. 5-36 bizhub 501/421/361 (Version 2)

  • Page 99: Direct Input - Ftp

    Specify the path to the destination folder from the touch panel. User Name Type the user name to log in from the touch panel. Touching [Anonymous] inputs "anonymous". Password Type the login password from the touch panel. bizhub 501/421/361 (Version 2) 5-37...

  • Page 100: Detailed Settings

    File Path Specify the path to the destination folder from the touch panel. User Name Type the user name to log in from the touch panel. Password Type the login password from the touch panel. 5-38 bizhub 501/421/361 (Version 2)

  • Page 101: Detailed Settings

    Port Number Enter the port number. Proxy Specify whether or not a proxy server is used. SSL Settings Specify whether or not SSL is used for transmission. Next Destination Touch this button to add other destinations. bizhub 501/421/361 (Version 2) 5-39...

  • Page 102: Direct Input - Web Service

    Enter a keyword that is included in the destination name from the touch panel, and then search for the destination. 5.4.13 Job History (G3) The destinations of the five latest fax transmissions are displayed. You can select a destination from this history. 5-40 bizhub 501/421/361 (Version 2)

  • Page 103: Address Search - Search

    5.4.15 Address Search - Advanced Search Specify multiple search conditions to search for the target address. Name Enter the name from the touch panel. E-Mail Addr. Enter the E-Mail address from the touch panel. bizhub 501/421/361 (Version 2) 5-41...

  • Page 104: Fax Number

    Enter the city name from the touch panel. Company Name Enter the company name from the touch panel. Department Enter the department name from the touch panel. OR/AND/STARTS WITH/ENDS WITH Select search conditions from [OR], [AND], [STARTS WITH], and [ENDS WITH]. 5-42 bizhub 501/421/361 (Version 2)

  • Page 105: Off-Hook (G3)

    Set the original in place and specify settings for scanning as needed. Touching [Off-Hook] displays a screen for specifying the destination. – Touch [Send], specify the destination, and then touch [Start]. Detail To specify the destination, select from [Address Book], [Direct Input], [Job History], or [Program]. bizhub 501/421/361 (Version 2) 5-43...

  • Page 106: Scan Settings

    Select this setting for originals consisting of both text and photos (halftones). Photo Select this setting for originals consisting of only photos (halftones). Dot Matrix Original Select this setting for originals consisting of text that generally appears faint. 5-44 bizhub 501/421/361 (Version 2)

  • Page 107: Basic - Simplex/Duplex

    Select the resolution for scanning. Detail When 300 x 300dpi is selected at the time of G3 fax / IP address fax / Internet fax transmitting, it is changed automatically and transmitted by 200 x 200dpi. bizhub 501/421/361 (Version 2) 5-45...

  • Page 108: File Type

    Multi Page Creates a single file from the entire scanned document. Detail Even if "Single Page" is selected when saving a document in a user box, a page must be specified when downloading the data. 5-46 bizhub 501/421/361 (Version 2)

  • Page 109: Encryption - Encryption Level, Password, Document Permissions, And Detail Settings

    Enter the password necessary to open encrypted data (within 32 characters). For confirmation, enter the password twice. Encryption - Document Permissions Enter the password necessary to change document permissions (within 32 characters). For confirmation, enter the password twice. bizhub 501/421/361 (Version 2) 5-47...

  • Page 110: Encryption - Detail Settings - Printing Allowed/Enable Copying Of Text, Images And Other Content

    When you specify [High Level] for the encryption level, [Low Resolution] appears. Under [Enable copying of text, images and other content], select whether or not to allow copying of text, images and other content. – If High Level is selected – If Low Level is selected 5-48 bizhub 501/421/361 (Version 2)

  • Page 111: Encryption - Detail Settings - Changes Allowed

    ] to select details of the changes allowed. Under "Changes Allowed", select the appropriate permission level for document changes including data signature, inputs, and remarks. – If High Level is selected – If Low Level is selected bizhub 501/421/361 (Version 2) 5-49...

  • Page 112: Stamp Composition

    Scan Settings - Density Adjust the density for scanning. – To adjust the density, touch [Light] or [Dark]. – Touch [Standard] to reset the setting to its default. – To specify automatic adjustment, touch [Auto]. 5-50 bizhub 501/421/361 (Version 2)

  • Page 113: Scan Settings - Separate Scan

    In that case, the density of the background can be adjusted. bizhub 501/421/361 (Version 2) 5-51...

  • Page 114: Erase - Frame Erase

    Specify the size of the page spread as the scan size. Book Spread Select this setting to scan a page spread as a single page. Separation Select this setting to scan a page spread as two separate pages (left and right). 5-52 bizhub 501/421/361 (Version 2)

  • Page 115: Front Cover

    "Frame Erase" in the Frame Erase screen. Binding Position If "Separation", "Front Cover", or "Front + Back Covers" was selected, touch [Binding Position], and then select the binding position. bizhub 501/421/361 (Version 2) 5-53...

  • Page 116: Application - Scan Size

    The size in the X direction can be set between 2 and 17 inches (between 30 and 432 mm). – The size in the Y direction can be set between 2 and 11-11/16 inches (between 30 and 297 mm). 5-54 bizhub 501/421/361 (Version 2)

  • Page 117: Application - Annotation

    Prints the date and time of printing on pages. Date Format Select the format for displaying the date. Time Format Select whether or not the time is added, and select its format. Pages Select either [All Pages] or [1st Page Only] for printing. bizhub 501/421/361 (Version 2) 5-55...

  • Page 118: Text Size

    Select a desired printing position. Print Position - Fine-Tune - Adjust Position To make fine adjustments, touch [Adjust Position]. Specify vertical/horizontal position adjustment with a value between 1/16 and 1 15/16 inches (between 0.1 and 50.0 mm). 5-56 bizhub 501/421/361 (Version 2)

  • Page 119: Application - Stamp/Composition

    Specify the starting page number. Starting Chapter Number Specify the starting chapter number. Page Number Type Select the format for page numbers. Text Size Select a size of characters to be printed from [8pt], [10pt], [12pt], and [14pt]. bizhub 501/421/361 (Version 2) 5-57...

  • Page 120: Print Position - Print Position

    Select a desired printing position. Print Position - Fine-Tune - Adjust Position To make fine adjustments, touch [Adjust Position]. Specify vertical/horizontal position adjustment with a value between 1/16 and 1 15/16 inches (between 0.1 and 50.0 mm). 5-58 bizhub 501/421/361 (Version 2)

  • Page 121: Application - Stamp/Composition - Stamp

    Select a stamp, such as "URGENT", "PLEASE REPLY", or "DO NOT COPY". Pages Select the pages to be printed on (either [All Pages] or [1st Page Only]). Text Size Select a size of characters to be printed from [Minimal] and [Std.]. bizhub 501/421/361 (Version 2) 5-59...

  • Page 122: Print Position - Print Position

    Select a desired printing position. Print Position - Fine-Tune - Adjust Position To make fine adjustments, touch [Adjust Position]. Specify vertical/horizontal position adjustment with a value between 1/16 and 1 15/16 inches (between 0.1 and 50.0 mm). 5-60 bizhub 501/421/361 (Version 2)

  • Page 123: Application - Stamp/Composition - Header/Footer

    For details on header/footer registration, refer to "System Settings - Stamp Settings - Header/Footer Settings" on page 10-12. Recall Header/Footer Select a header/footer to be printed from the registered list. Check/Change Temporarily Display the Check/Change Temporarily screen. bizhub 501/421/361 (Version 2) 5-61...

  • Page 124: Check/Change Temporarily - Header Settings/Footer Settings

    (distribution number, job number, or serial number). Check/Change Temporarily - Header Settings/Footer Settings - Text Specify the header/footer text from the touch panel. Check/Change Temporarily - Header Settings/Footer Settings - Date/Time Specify the date/time in the header/footer. 5-62 bizhub 501/421/361 (Version 2)

  • Page 125: Check/Change Temporarily - Header Settings/Footer Settings - Other

    Check/Change Temporarily - Pages Select the pages to be printed (either [All Pages] or [1st Page Only]). Check/Change Temporarily - Text Size Select a size of characters to be printed from [6pt], [8pt], [10pt], [12pt], [14pt], and [18pt]. bizhub 501/421/361 (Version 2) 5-63...

  • Page 126: Check/Change Temporarily - Print Position

    Transmitting data Check/Change Temporarily - Print Position Select the position to print. 5-64 bizhub 501/421/361 (Version 2)

  • Page 127: Application - Send & Print

    Enter the desired number of print copies using the keypad. The input range is 1 to 999. Simplex/Duplex Select either 1-sided or 2-sided. Staple Specifies whether or not the prints will be stapled. Staple - Position Setting After selecting a staple type, you can specify the position. bizhub 501/421/361 (Version 2) 5-65...

  • Page 128: Application - Tx Stamp (G3/Ip/I-Fax)

    To check that the original is successfully transmitted, refer to the transmission report or the transmission result that appears on the setting confirmation screen. Printing a TX stamp Select [TX Stamp] on the Application screen. 5-66 bizhub 501/421/361 (Version 2)

  • Page 129: Neg./Pos. Reverse

    The document can be transmitted by reversing the density of the original copy and black-and-white tone scale. ABCD ABCD ABCD ABCD ABCD ABCD ABCD ABCD To enable [Neg./Pos. Reverse] Select [Neg./Pos. Reverse] in the Application Screen. 5.5.19 Document Name (E-Mail/User Box/SMB/FTP/WebDAV/I-FAX) Enter the document name from the touch panel. bizhub 501/421/361 (Version 2) 5-67...

  • Page 130: Original Settings

    Select this setting for originals with the longitudinal side longer than the standard size. 5.6.4 Direction Settings - Original Direction Select the orientation of the original. After scanning, the data is processed so that it is correctly oriented. 5-68 bizhub 501/421/361 (Version 2)

  • Page 131: Direction Settings - Binding Position

    11-3/4 inches (297 mm). Select this setting if the original that is loaded has a binding margin at the top. Left Select this setting if the original that is loaded has a binding margin at the left. bizhub 501/421/361 (Version 2) 5-69...

  • Page 132: Communication Settings

    Data is sent in the ECM mode unless ECM OFF is selected for this machine. This function cannot be used together with the following functions. Polling RX Polling TX V. 34 OFF Bulletin Registration Bulletin Polling RX 5-70 bizhub 501/421/361 (Version 2)

  • Page 133: 34 Off

    You cannot specify a line when "Line 2 Setting" of "Multi Line Setting" is set to "RX Only". When two lines are used separately as an outside line and an extension, be sure to specify a line to be used. Selecting [Unset] may result in an incorrect transmission. bizhub 501/421/361 (Version 2) 5-71...

  • Page 134: E-Mail Settings (E-Mail/I-Fax)

    File Document screen. You can enter up to 30 characters. Subject Automatically displays the text specified in the Utility mode. Press [Direct Input] to change the text. You can enter up to 64 characters. 5-72 bizhub 501/421/361 (Version 2)

  • Page 135: From

    Settings screen, then [Restrict User Access], then [Restrict Operation]) to [Restrict], you cannot directly enter the from address. Body Displays the text specified in the Utility mode. Press [Direct Input] to change the text. You can enter up to 256 characters. bizhub 501/421/361 (Version 2) 5-73...

  • Page 136: Url Notification Setting (User Box/Ftp/Smb/Webdav)

    Search for the destination E-Mail address from the address book. Enter the destination name or part of the address to search for the corresponding address. Select [Name] or [Destination] and enter the search text. Direct Input Enter an E-Mail address from the touch panel. 5-74 bizhub 501/421/361 (Version 2)

  • Page 137: Communication Method Settings (G3)

    Specify the communication start time with the numeric keypad. Detail You can only specify the time. Specify the time in hours and minutes. You may not specify the date. bizhub 501/421/361 (Version 2) 5-75...

  • Page 138: Polling Rx - Normal

    This function enables a document specified for transmission or scheduled for polling transmission on the sender’s machine to be transmitted upon a command from the recipient. This is convenient when the recipient desires to bear the communications fees. Select [Normal], then a recipient. 5-76 bizhub 501/421/361 (Version 2)

  • Page 139: Polling Rx - Bulletin

    This function cannot be used together with the following functions. Frame Erase Scan Size Mixed Original Z-Folded Original Long Original Binding Position Polling TX Overseas TX ECM OFF Password TX F-Code TX V. 34 OFF Separate Scan bizhub 501/421/361 (Version 2) 5-77...

  • Page 140: F-Code Tx

    Sends data to the relay transmission user box when the recipient machine has the relay distribution function. Enter the relay user box number as the SUB address, and the relay transmission password as the Sender ID. Detail The recipient needs to have the F-code function to use an F-code. 5-78 bizhub 501/421/361 (Version 2)

  • Page 141: Password Tx

    For details on procedures for deleting or checking documents saved in polling transmission user boxes, refer to the User manual – Box Operations. When a user who is not allowed to handle accumulated documents makes a log-in with the User Authentication/Account Track set, a polling transmission cannot be made. bizhub 501/421/361 (Version 2) 5-79...

  • Page 142: Polling Tx - Bulletin

    This parameter appears when "ON" is selected for "S/MIME Communication Settings" (in [E-Mail Settings] in the Network Settings screen in Administrator mode. Specify whether or not to encrypt the E-Mail to be sent. Note For details on the S/MIME communication settings, refer to the User manual – Network Administrator. 5-80 bizhub 501/421/361 (Version 2)

  • Page 143: Digital Signature (E-Mail)

    For details, refer to "Fax Settings - Header Information" on page 10-19. Use "TTI/RTI" in "Administrator Settings" to register how to add sender information. For details, refer to "Fax Settings - Header/Footer Position" on page 10-20. bizhub 501/421/361 (Version 2) 5-81...

  • Page 144: Redialing (G3/Ip)

    5.8.2 Manual redialing A job in the redialing queue can be redialed from the Job Details screen. Touch [Job List], [Job Details], then [Send]. Then select a job under "Current Jobs", and then touch [Redial]. 5-82 bizhub 501/421/361 (Version 2)

  • Page 145: Fax Retransmit (G3)

    To save the job in the retransmit user box, "Incomplete TX Hold" must be specified in advance in "Administrator Settings". For details on "Incomplete TX Hold", refer to "Incomplete TX Hold" on page 10-35. For details on the retransmit user box, refer to the User manual – Box Operations. bizhub 501/421/361 (Version 2) 5-83...
  • Page 146 Transmitting data 5-84 bizhub 501/421/361 (Version 2)

  • Page 147: Receiving Data (G3/Ip/I-Fax)

    Receiving data (G3/IP/I-FAX)

  • Page 149: Receiving Data (G3: When The External Phone Is Not Connect)

    For details on setting the line parameter, refer to "Fax Settings - Line Parameter Setting" on page 10-22. Detail To enable auto reception, set the receiving method to "Auto RX" in the Line Parameter Setting screen in the Utility mode. bizhub 501/421/361 (Version 2)

  • Page 150: Receiving Data (G3: When The External Phone Is Connect)

    Line Parameter Setting - Receive Mode: [Manual RX] is specified. Detail To use the machine in the phone-only mode, set the receiving method to manual reception in the Line Parameter Setting screen in the Utility mode. bizhub 501/421/361 (Version 2)

  • Page 151: Receiving Data (I-Fax)

    The factory default setting for this interval is 15 minutes. Manual reception This function enables checking the POP server by touching a key on the machine to see if any E-Mail messages have arrived. Touch [Receive I-Fax] in the Fax/Scan screen. bizhub 501/421/361 (Version 2)

  • Page 152: Receiving Data (Ip)

    If trouble-handling is not possible, jobs received and stored in the memory can be forwarded to other destinations. In the Job Details screen that can be accessed via [Job List], touch [Receive]. Select the job to be forwarded, and then touch [Forward]. To forward the job, specify a destination and touch [Start]. bizhub 501/421/361 (Version 2)

  • Page 153: Recording Data Upon Reception

    Received original Original Reduced to fit the paper The following section provides reference data for determining the optimal paper size and selecting paper from those in the tray. bizhub 501/421/361 (Version 2)

  • Page 154: Step 1: Selecting The Optimal Paper Size

    Separate Fax Pages] is set to [ON], paper is checked so that each page is printed as a separate page. Note For information on [Auto Tray Switch ON/OFF], refer to the User manual – Copy Operations. bizhub 501/421/361 (Version 2)
  • Page 155 B4 w lower) A4 w B4 w B4 w A4 w B4 w A4 w A4 v A3 w A4 w A4 v A3 w B5 v A4 v B5 w A3 w B4 w A3 w bizhub 501/421/361 (Version 2)
  • Page 156 B5 w A4 v A4 v B5 v A3 w A4 w B4 w A3 w When B5 w, B5 v, A4 w, or A4 v is selected, the received document is output in separate pages. 6-10 bizhub 501/421/361 (Version 2)

  • Page 157: Printing Limitations

    When [Print Paper Selection] is set to an option other than [Auto Select], and [Tray Selection for RX Print] to an option other than [Auto Paper Select], the setting for [Tray Selection for RX Print] is given priority. bizhub 501/421/361 (Version 2) 6-11...

  • Page 158: To Output In Full Size

    An image larger than the 11 17 (A3) size cannot be printed out. If paper of the optimal size is not in the tray, a message is displayed until paper of the relevant size is supplied. 6-12 bizhub 501/421/361 (Version 2)

  • Page 159: Recording Method For Received Data

    Detail When [Duplex Print (RX)] is set to [ON], both sides of paper can be used for printing. For details, refer to "Duplex Print (RX)" on page 10-25. bizhub 501/421/361 (Version 2) 6-13...

  • Page 160: Reception Information

    For details on how to set reception information, refer to "Footer Position" on page 10-22. Printed inside the original Reception information is printed partially over the image. 01/20/2005 13:43 R001 P.001/003 Printed outside the original Reception information is printed outside the image. 01/20/2005 13:43 R001 P.001/003 6-14 bizhub 501/421/361 (Version 2)

  • Page 161: Useful Functions (G3/Ip/I-Fax)

    Useful functions (G3/IP/I-FAX)

  • Page 163: Memory Rx (G3/Ip/I-Fax)

    For procedures for printing/transmitting/deleting documents saved in these user boxes, refer to the User manual – Box Operations. For details on PC-FAX reception settings, refer to "PC-Fax RX Setting" on page 10-36. Detail When performing PC-FAX reception, the following functions are disabled: Memory reception Fax forwarding TSI distribution bizhub 501/421/361 (Version 2)

  • Page 164: Tsi Distribution (G3)

    Detail If distribution fails, received documents are printed out. TSI destinations for distribution can be registered up to 128 locations. Note For details on TSI distribution settings, refer to "TSI User Box Setting" on page 10-37. bizhub 501/421/361 (Version 2)

  • Page 165: Confidential Communication (G3)

    For procedures for printing/deleting documents saved in these user boxes, refer to the User manual – Box Operations. Performing confidential transmission Enter the number and password of the confidential user box of the recipient, and then transmit a document. bizhub 501/421/361 (Version 2)

  • Page 166: Relay Distribution (G3)

    In order to use this machine as a relay distribution station, [Relay RX] is required to be set to ON. For details of the procedure for settings of the Relay RX function, refer to "Function ON/OFF Setting - Relay RX" on page 10-31. bizhub 501/421/361 (Version 2)

  • Page 167: Transmitting Faxes To A Relay Distribution Station

    On the Communications Settings > Communication Method Settings screen, select [F-Code TX], and then enter the following items. – SUB Address: Enter the relay user box number of the relay distribution station, using the keypad. – Password: Enter the relay password. bizhub 501/421/361 (Version 2)

  • Page 168: Polling Tx/Rx (G3)

    This cannot be used with the following functions: Frame Erase Scan Size Separate Scan Mixed Original Z-Folded Original Long Original Binding Position Confidential transmission Relay request Polling TX Overseas TX ECM OFF Password TX V. 34 OFF Bulletin Registration Bulletin Polling RX bizhub 501/421/361 (Version 2)

  • Page 169: Bulletin (G3)

    If the fax multi line is installed, the forwarding line can be specified. These functions can be specified in the Forward TX Setting screen via [Fax Setting] - [Function Settings] selected from the Administrator Settings. For details, refer to "Forward TX Setting" on page 10-34. bizhub 501/421/361 (Version 2)
  • Page 170 Useful functions (G3/IP/I-FAX) 7-10 bizhub 501/421/361 (Version 2)

  • Page 171: Explanation Of Reports/Lists

    Explanation of reports/lists...

  • Page 173: Types Of Reports/Lists

    [ON], a report on relay distribution results is printed automatically. Relay request filing report In the Utility mode, when [Relay Request RX Report] under [Report Settings] is set to [G3] [ON], a report on relay RX results is printed automatically. bizhub 501/421/361 (Version 2)

  • Page 174: List

    Group List Numbers registered in the group list can be printed out. Program List Data registered in program can be printed out. Job Settings List Fax settings in the Utility mode screen can be printed out. bizhub 501/421/361 (Version 2)

  • Page 175: Common Lists

    [One-Touch/User Box Registration]. Then specify the starting destination number, the number of destinations to be output, and the destination type, and then touch [Print]. Select the desired paper tray, then "1-Sided" or "2-Sided", and then touch [Start]. bizhub 501/421/361 (Version 2)

  • Page 176: Output Example

    Registered index characters Name Registered destination name Address An address of the address type selected is displayed. Line Setting If line settings are defined, * is printed. Port number Registered port number Access Allowed Level Registered access-allowed level bizhub 501/421/361 (Version 2)

  • Page 177: Group List

    In the Administrator Settings screen, select [Group List] from [Address Registration List] under [One- Touch/User Box Registration]. Then specify the starting destination number, the number of destinations to be output, and then touch [Print]. Select the desired paper tray, then "1-Sided" or "2-Sided", and then touch [Start]. Output example bizhub 501/421/361 (Version 2)

  • Page 178: Items To Be Printed Out

    Touch/User Box Registration]. Then specify the starting destination number, the number of destinations to be output, and the destination type, and then touch [Print]. Select the desired paper tray, then "1-Sided" or "2-Sided", and then touch [Start]. bizhub 501/421/361 (Version 2)

  • Page 179: Output Example

    Explanation of reports/lists Output example Items to be printed out Item Description Program destination number Name Registered program name Destination It is the address (one-touch address / group address / direct entry address) of the program. bizhub 501/421/361 (Version 2)

  • Page 180: Reports/Lists Common To G3/Ip/I-Fax

    Length of time needed for communications Number of pages The number of pages transmitted/received is printed on the report. For memory transmission, the number of pages transmitted and the total number of pages are printed as a fractional format. 8-10 bizhub 501/421/361 (Version 2)

  • Page 181: Tx Result Report

    I-FAX: Internet fax 8.3.2 TX Result report Transmission results are automatically printed out. In the Administrator Settings screen in the Utility mode, the printing interval can be selected from "ON", "If TX Fails", and "OFF". bizhub 501/421/361 (Version 2) 8-11...

  • Page 182: Broadcasting Tx Report

    The fax job settings list set up on this machine can be printed out. To print it out In the Administrator Settings screen, select [Fax Settings], and [Job Settings List]. Then specify the paper tray for outputting data and "1-Sided" or "2-Sided", and then touch [Start]. 8-12 bizhub 501/421/361 (Version 2)

  • Page 183: Fax Settings List

    Explanation of reports/lists Fax settings list bizhub 501/421/361 (Version 2) 8-13...

  • Page 184: Relay List

    Explanation of reports/lists Relay list RX user box by sender (TSI) 8-14 bizhub 501/421/361 (Version 2)

  • Page 185: List Of Confidential And Bulletin User Boxes

    Explanation of reports/lists List of confidential and bulletin user boxes bizhub 501/421/361 (Version 2) 8-15...

  • Page 186: Reports Output In G3 Fax Operations

    In the Utility screen, [RX Report] can be set to "ON", "If TX Fails", or "OFF". 8.4.3 Sequential polling RX report Results of polling transmission to multiple destinations are automatically printed out. In the Utility screen, [Sequential TX Report] can be set to on or off. 8-16 bizhub 501/421/361 (Version 2)

  • Page 187: Tx Reservation Report

    In the Utility screen, [Timer Reservation TX Report] can be set to on or off. 8.4.6 Broadcasting TX reservation report Automatically printed out when broadcasting is reserved. In the Utility screen, [Timer Reservation TX Report] can be set to on or off. bizhub 501/421/361 (Version 2) 8-17...

  • Page 188: One-Destination Polling Rx Reservation Report

    In the Utility screen, [Timer Reservation TX Report] can be set to on or off. 8.4.9 Confidential RX report Automatically printed out upon confidential reception. In the Utility screen, [Confidential RX Report] can be set to on or off. 8-18 bizhub 501/421/361 (Version 2)

  • Page 189: Bulletin Tx Report

    Automatically printed out when this machine is functioning as a relay distribution station and is receiving a document from a relay instruction station. In the Utility screen, [Relay Request RX Report] can be set to on or off. bizhub 501/421/361 (Version 2) 8-19...

  • Page 190: Pc-Fax Tx Error Report

    Explanation of reports/lists 8.4.13 PC-FAX TX error report Automatically printed out when an error occurs in a PC-FAX TX operation. In the Utility screen, [PC-Fax TX Error Report] can be set to on or off. 8-20 bizhub 501/421/361 (Version 2)

  • Page 191: Reports Output In Internet Fax Operations

    A message is automatically printed out upon reception of a DSN message to be sent to the sender when an E-Mail message has arrived at the recipient mail server. In the Utility screen, [DSN Message] can be used to specify whether or not this message is printed out. bizhub 501/421/361 (Version 2) 8-21...

  • Page 192: Print E-Mail Message Body

    "Content-XCIAJWNETFAX:IGNORE", or if there is no body text in the message. When receiving an attachment that cannot be printed, operation follows the setting for [Network Fax RX Error Report]. 8-22 bizhub 501/421/361 (Version 2)

  • Page 193: E-Mail Subject/Text List

    In the Administrator Settings screen, select [E-Mail Subject/Text List] from [Address Registration List] under [One-Touch/User Box Registration]. Then specify the paper tray for outputting data and "1- Sided" or "2-Sided", and then touch [Start]. Output example bizhub 501/421/361 (Version 2) 8-23...

  • Page 194: Reports Output In Ip Operations

    Explanation of reports/lists Reports output in IP operations 8.6.1 Network fax RX error report For details, refer to "Network Fax RX Error Report" on page 8-21. 8-24 bizhub 501/421/361 (Version 2)

  • Page 195: User Mode Settings

    User mode settings...

  • Page 197: Menu Trees In User Mode

    2 User Box (p. 9-10) Name User Box Index Icon 3 Fax (p. 9-13) Name Address Line Settings Index Icon 4 PC (SMB) (p. 9-18) Name User ID Password Host Address File Path Reference Index Icon bizhub 501/421/361 (Version 2)
  • Page 198 3 E-Mail Settings 1 E-Mail Subject (p. 9-38) 2 E-mail Body (p. 9-39) 3 Limiting Access to Desti- 1 Apply Levels/Groups to 1 Address Book (p. 9-46) nations Destinations 2 Group (p. 9-46) 3 Program (p. 9-47) bizhub 501/421/361 (Version 2)

  • Page 199: User Settings

    4 Fax Active Screen TX Display (p. 9-52) RX Display (p. 9-52) 7 Search Option Setting (p. 9-53) 4 Scan/Fax Settings Black Compression Level (p. 9-53) Default Scan/Fax Settings (p. 9-54) Default Enlarge Display Settings (p. 9-54) bizhub 501/421/361 (Version 2)

  • Page 200: Recall Scan/Fax Program

    Check Original Settings (p. 9-43) Communication Settings (p. 9-43) Check E-Mail Settings (p. 9-43) Check URL Notif. Destina- tion (p. 9-44) RX Ability (Destination) (p. 9-44) (It is displayed when set- ting the Internet fax ad- dress.) Delete bizhub 501/421/361 (Version 2)

  • Page 201: One-Touch/User Box Registration

    [One-Touch/User Box Registration]. Detail In the Utility screen, you can also select a setting by using the keypad to enter the number next to the desired button. For [1 One-Touch/User Box Registration], press [1] in the keypad. bizhub 501/421/361 (Version 2)

  • Page 202: Address Book - E-Mail

    To change registered address settings, select a desired registration name, and then touch [Edit]. On the Edit screen, the registration number cannot be changed. To delete a registered address, select a desired registration name, and then touch [Delete]. bizhub 501/421/361 (Version 2)

  • Page 203: Name

    Enter the registration name of the address book using up to 24 characters from the touch panel. E-Mail Address Enter the destination E-Mail address from the touch panel. Index Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. bizhub 501/421/361 (Version 2)

  • Page 204: Icon

    To change registered address settings, select a desired registration name, and then touch [Edit]. On the Edit screen, the registration number cannot be changed. To delete a registered address, select a desired registration name, and then touch [Delete]. 9-10 bizhub 501/421/361 (Version 2)

  • Page 205: Name

    [OK] without entering any number registers the smallest number available. Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. User Box Select one user box where data is to be saved. bizhub 501/421/361 (Version 2) 9-11...

  • Page 206: Index

    Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK-101 is installed. 9-12 bizhub 501/421/361 (Version 2)

  • Page 207: Address Book - Fax

    To change registered address settings, select a desired registration name, and then touch [Edit]. On the Edit screen, the registration number cannot be changed. To delete a registered address, select a desired registration name, and then touch [Delete]. bizhub 501/421/361 (Version 2) 9-13...

  • Page 208: Name

    PBX connection setting is enabled, touch [Pause] after dialing the outside line such as "0". On the screen, "P" is displayed. – When the PBX connection setting is enabled, [Outside] is displayed. Selecting this key displays [E-]. 9-14 bizhub 501/421/361 (Version 2)
  • Page 209 If the "Confirm Address (Register)" is specified, after touching [OK], a screen appears prompting you to enter the fax number again. Enter the fax number, and then touch [OK]. Note For details on the Confirm Address function, refer to "Function ON/OFF Settings - Confirm Address (Register) (G3)" on page 10-33. bizhub 501/421/361 (Version 2) 9-15...

  • Page 210: Line Settings

    Select [Line 1] or [Line 2] to send a Fax if the fax multi line is installed. Specify a line for transmission. Detail To execute [Check Dest. & Send], the destination must have its fax number registered. 9-16 bizhub 501/421/361 (Version 2)

  • Page 211: Index

    Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK-101 is installed. bizhub 501/421/361 (Version 2) 9-17...

  • Page 212: Address Book - Pc (Smb)

    User mode settings 9.2.5 Address Book - PC (SMB) Specify the PC (SMB) address directly. To register a new address, touch [New]. 1/3 screen 2/3 screen 3/3 screen 9-18 bizhub 501/421/361 (Version 2)

  • Page 213: Name

    Enter the user ID for logging on to the destination computer using up to 14 characters from the touch panel. Password Enter the password for logging on to the destination computer using up to 127 characters from the touch panel. bizhub 501/421/361 (Version 2) 9-19...

  • Page 214: Host Address

    If the computers or workgroups on the network (subnet) that this machine belongs to are more than the numbers listed below, browsing over the network may not be performed correctly. Workgroup: 128 Computer: 128 Also, browsing is not available in the IPv6 environment. 9-20 bizhub 501/421/361 (Version 2)

  • Page 215: Index

    Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK-101 is installed. bizhub 501/421/361 (Version 2) 9-21...

  • Page 216: Address Book - Ftp

    User mode settings 9.2.6 Address Book - FTP Specify the FTP address directly. To register a new address, touch [New]. 1/3 screen 2/3 screen 3/3 screen 9-22 bizhub 501/421/361 (Version 2)

  • Page 217: Name

    2000; When a hard disk is not installed: 1 to 1000). Touching [OK] without entering any number registers the smallest number available. Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. bizhub 501/421/361 (Version 2) 9-23...

  • Page 218: Host Address

    To specify no user ID for logging on to the host name, touch [ON]. PASV Select whether to use the PASV mode. Proxy Select whether to use a proxy server. Port Number Enter the port number. (Range: 1 to 65535) 9-24 bizhub 501/421/361 (Version 2)

  • Page 219: Index

    Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK-101 is installed. bizhub 501/421/361 (Version 2) 9-25...

  • Page 220: Address Book - Webdav

    User mode settings 9.2.7 Address Book - WebDAV Specify the WebDAV address directly. To register a new address, touch [New]. – 1/3 screen – 2/3 screen – 3/3 screen 9-26 bizhub 501/421/361 (Version 2)

  • Page 221: Name

    Enter the user ID for logging on to the destination computer using up to 21 characters from the touch panel. Password Enter the password for logging on to the destination computer using up to 63 characters from the touch panel. bizhub 501/421/361 (Version 2) 9-27...

  • Page 222: Host Address

    Enter the path to the saved file using up to 46 characters from the touch panel. Proxy Select whether to use a proxy server. SSL Settings Select whether to use the SSL. Port Number Enter the port number. (Range: 1 to 65535) 9-28 bizhub 501/421/361 (Version 2)

  • Page 223: Index

    Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK-101 is installed. bizhub 501/421/361 (Version 2) 9-29...

  • Page 224: Address Book - Ip Address Fax

    To change registered address settings, select a desired registration name, and then touch [Edit]. On the Edit screen, the registration number cannot be changed. To delete a registered address, select a desired registration name, and then touch [Delete]. 9-30 bizhub 501/421/361 (Version 2)

  • Page 225: Name

    Before entering a host name, check that the DNS setting is correctly specified. For details, refer to the User manual – Network Administrator. Port Number Enter the port number. (Range: 1 to 65535) bizhub 501/421/361 (Version 2) 9-31...

  • Page 226: Index

    Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK-101 is installed. 9-32 bizhub 501/421/361 (Version 2)

  • Page 227: Address Book - Internet Fax

    To change registered address settings, select a desired registration name, and then touch [Edit]. On the Edit screen, the registration number cannot be changed. To delete a registered address, select a desired registration name, and then touch [Delete]. bizhub 501/421/361 (Version 2) 9-33...

  • Page 228: Name

    Enter the registration name of the Address Book using up to 24 characters from the touch panel. E-Mail Address Enter the destination E-Mail address from the touch panel. RX Ability (Destination) From "Compression Type", "Paper Size", and "Resolution", select items the destination machine can receive. 9-34 bizhub 501/421/361 (Version 2)

  • Page 229: Index

    Select the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This setting speeds up searches. Icon Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK-101 is installed. bizhub 501/421/361 (Version 2) 9-35...

  • Page 230: Group

    Name Enter the registration name of the Address Book using up to 24 characters from the touch panel. Select Group Select a destination type, and then select the destination to be registered in the group. 9-36 bizhub 501/421/361 (Version 2)

  • Page 231: Icon

    Select the icon. Detail The icons are used in the image panel function which can be operated when the optional i-Option LK-101 is installed. Check Program Settings Check the address book list registered in the group. bizhub 501/421/361 (Version 2) 9-37...

  • Page 232: E-Mail Settings - E-Mail Subject (E-Mail/I-Fax)

    To delete a registered subject, select a desired subject name, and then touch [Delete]. To specify the default for a subject, select a subject name, and then touch [Set as Default]. Subject Enter a subject using up to 64 characters. 9-38 bizhub 501/421/361 (Version 2)

  • Page 233: E-Mail Settings - E-Mail Body (E-Mail/I-Fax)

    To delete a registered body, select a desired body, and then touch [Delete]. To specify the default for a body, select a desired body, and then touch [Set as Default]. Body Enter a body using up to 256 characters. bizhub 501/421/361 (Version 2) 9-39...

  • Page 234: Scan/Fax Program

    Press the [Mode Memory] key. Select an unregistered key, and then touch [Register Program]. The Register Scan/Fax Program screen appears. Register Program - Name Enter the program registration name using up to 24 characters from the touch panel. 9-40 bizhub 501/421/361 (Version 2)

  • Page 235: Register Program - Address

    Register Program - URL Notif. Destination When notifying that the job in the FTP, SMB or WebDAV mode has finished, this item is enabled. Select an address using [Select from Address Book] or [Direct Input]. bizhub 501/421/361 (Version 2) 9-41...

  • Page 236: Check Program Settings

    To check the already registered program settings, touch this key. After checking the settings, touch [Close]. Check Program Settings - Check Address Check the specified address. Check Program Settings - Check Scan Settings Check the specified scan settings. 9-42 bizhub 501/421/361 (Version 2)

  • Page 237: Check Program Settings - Check Original Settings

    Check Program Settings - Check Original Settings Check the specified original settings. Check Program Settings - Communication Settings Check the specified communication settings. Check Program Settings - Check E-Mail Settings Check the specified E-Mail settings. bizhub 501/421/361 (Version 2) 9-43...

  • Page 238: Check Program Settings - Check Url Notif. Destination

    In the case of Internet fax address, the receiving capability set up of the partner machine can be checked. Delete To delete the already registered program, touch this key. If you are sure to delete the program, touch [Yes], then [OK]. 9-44 bizhub 501/421/361 (Version 2)

  • Page 239: Create User Box - Confidential User Box (G3)

    For bulletin board user box registration, refer to the User manual – Box Operations. 9.2.16 Create User Box - Relay User Box (G3) For relay user box registration, refer to the User manual – Box Operations. bizhub 501/421/361 (Version 2) 9-45...

  • Page 240: Limiting Access To Destinations - Apply Levels/Groups To Destinations

    Select an address of which level must be changed, and then touch [Limiting Access to Destinations] or [Apply level]. Group Select an address of which level must be changed, and then touch [Limiting Access to Destinations] or [Apply level]. 9-46 bizhub 501/421/361 (Version 2)

  • Page 241: Program

    User mode settings Program Select an address of which level must be changed, and then touch [Limiting Access to Destinations] or [Apply level]. bizhub 501/421/361 (Version 2) 9-47...

  • Page 242: User Settings

    For [2 User Settings], press the [2] key in the keypad. 9.3.2 Custom Display Settings - Scan/Fax Settings Customize the Scan/Fax screen. Default Tab Specify settings for the default screen for Fax/Scan mode (Default: Address Book). 9-48 bizhub 501/421/361 (Version 2)

  • Page 243: Program Default

    User mode settings Program Default Specify settings for the default screen for Fax/Scan mode (Default: PAGE1). Address Book Index Default Select the index characters that appear as a default in [Address Book] (Default: Favorites). bizhub 501/421/361 (Version 2) 9-49...

  • Page 244: Shortcut Key 1/Shortcut Key 2

    Communication Settings mode provided at the bottom of the screen. Detail To cancel the shortcut key, touch [OFF]. Default Address Book Select whether the index or address type appear as a default in the Address Book screen. 9-50 bizhub 501/421/361 (Version 2)

  • Page 245: Default Address Type

    User mode settings Default Address Type When you set "Default Address Book" to "Address Type", select an address type that is displayed as the default in the "Address Book" tab. bizhub 501/421/361 (Version 2) 9-51...

  • Page 246: Custom Display Settings - Fax Active Screen (G3/Ip/I-Fax)

    Custom Display Settings - FAX Active Screen (G3/IP/I-FAX) Customize the FAX Active screen. TX Display Specify whether to display messages being sent (Default: No). RX Display Specify whether to display messages being received (Default: No). 9-52 bizhub 501/421/361 (Version 2)

  • Page 247: Custom Display Settings - Search Option Settings (E-Mail/Box/Smb/Ftp/Webdav/G3/Ip/I-Fax)

    Specify the coding mode ability for black-and-white image transmission. – MH: The data size becomes large. – MMR (Default): The data size becomes small. Detail Saved MMR-compressed data may not be opened on a computer depending on the application. bizhub 501/421/361 (Version 2) 9-53...

  • Page 248: Default Scan/Fax Settings

    Specify the default settings (settings selected when the [Reset] key is pressed) for the Fax/Scan mode. Default Enlarge Display Settings Make a default setting (a setting value displayed when [Reset] is pressed) for the Enlarged display screen of fax/scan. 9-54 bizhub 501/421/361 (Version 2)

  • Page 249: Administrator Mode Settings

    Administrator mode settings...

  • Page 251: First Specify These Settings

    User manual – Network Administrator. TCP/IP setting For the setting procedure, refer to the User manual – Network Administrator. FTP Settings Note For details, refer to the User manual – Network Administrator. bizhub 501/421/361 (Version 2) 10-3...

  • Page 252: Ip Address Fax

    For details, refer to the User manual – Network Administrator. Header Information Refer to "Fax Settings - Header Information" on page 10-19. TCP/IP setting SMTP TX/RX Settings Note For details, refer to the User manual – Network Administrator. 10-4 bizhub 501/421/361 (Version 2)

  • Page 253: Menu Tree In Administrator Mode

    9 Reset Settings 3 Job Reset Next Job Reset Data After Job (p. 10-11) 2 Stamp Settings 1 Header/Footer Settings (p. 10-12) 2 Fax TX Settings (p. 10-18) 5 Skip Job Setting Fax (p. 10-12) bizhub 501/421/361 (Version 2) 10-5...

  • Page 254: Network Settings (2/2)

    First-level menu Second-level menu Third-level menu Fourth-level menu 1 Header Information Sender (p. 10-19) Sender Fax No. (p. 10-20) 2 Header/Footer Position Header Position (p. 10-20) Print Receiver’s Name (p. 10-21) Footer Position (p. 10-22) 10-6 bizhub 501/421/361 (Version 2)
  • Page 255 (p. 10-35) 8 PC-Fax RX Setting (p. 10-36) 9 TSI User Box Setting Action when TSI User Box (p. 10-37) is not set. Print TSI User Box Registration (p. 10-37) 6 PBX Connection Setting (p. 10-38) bizhub 501/421/361 (Version 2) 10-7...
  • Page 256 (p. 10-46) 4 Sender Fax No. (p. 10-46) 0 Network Fax Settings 1 Black Compression Lev- el (p. 10-52) 3 Internet Fax Self RX Abil- ity (p. 10-52) 4 Internet Fax Advanced Settings (p. 10-53) 10-8 bizhub 501/421/361 (Version 2)

  • Page 257: Security Settings

    4 Security Details Manual Destination Input (p. 10-15) Restrict Fax TX (p. 10-47) Hide Personal Information (p. 10-47) Display Activity Log (p. 10-48) 8 Stamp Settings 1 Apply Stamps Printing (p. 10-48) Sending (p. 10-48) bizhub 501/421/361 (Version 2) 10-9...

  • Page 258: Administrator Settings (E-Mail/User Box/Smb/Ftp/Webdav)

    System Settings - Restrict User Access Specify items operation of which should be prohibited in User mode. Restrict Access to Job Settings - Registering and Changing Addresses Specify permission or prohibition of address registration or operations to change settings. 10-10 bizhub 501/421/361 (Version 2)

  • Page 259: Restrict Access To Job Settings - Change The "From" Address (E-Mail)

    System Settings - Reset Settings - Job Reset - Next Job - Reset Data After Job Specify whether the settings, such as the read setting set up at the time of the transmitting, are canceled after the transmitting. bizhub 501/421/361 (Version 2) 10-11...

  • Page 260: System Settings - Stamp Settings - Header/Footer Settings

    Specify the registration name of the header/footer within 16 characters from the touch panel. Header Settings/Footer Settings Specify whether or not to print a header/footer. Touch [Print] to specify a text, the date/time, or other information (distribution control number, job number, or serial number). 10-12 bizhub 501/421/361 (Version 2)

  • Page 261: Header Settings/Footer Settings - Text

    Specify the header/footer text from the touch panel. Header Settings/Footer Settings - Date/Time Specify the date/time in the header/footer. Header Settings/Footer Settings - Other The distribution control number, job number, and serial number can be included in the header/footer. bizhub 501/421/361 (Version 2) 10-13...

  • Page 262: Print Position Settings

    Select the position to print. – Specify the header to the top left (Top Left)/midrange top (Top) / top right (Top Right), and the footer to the bottom left (Bottom Left)/bottom midrange (Bottom)/ bottom right (Bottom Right). 10-14 bizhub 501/421/361 (Version 2)

  • Page 263: Security Settings - Security Details

    Administrator mode settings 10.3.5 Security Settings - Security Details Manual Destination Input Select whether to permit or prohibit manual input. If "Restrict" is selected, the direct input tab is not displayed and direct destination input is disabled. bizhub 501/421/361 (Version 2) 10-15...

  • Page 264: Administrator Settings (G3)

    Immediately (Default): If data is received in power save mode, the machine completes printing and then immediately enters power save mode again. 10.4.2 System Settings - Output Settings Set up the printing items by Output Setting. 10-16 bizhub 501/421/361 (Version 2)

  • Page 265: Output Tray Settings

    For the setting procedure, refer to "Restrict Access to Job Settings - Registering and Changing Addresses" on page 10-10. Restrict Operation - Restrict Broadcasting For the setting procedure, refer to "Restrict Operation - Restrict Broadcasting" on page 10-11. bizhub 501/421/361 (Version 2) 10-17...

  • Page 266: System Settings - Stamp Settings - Fax Tx Settings

    System Settings - Skip Job Setting - Fax When the machine has run out of paper to print the receiving document or when the paper output tray reaches the maximum load, specify whether the skip of the receiving job is permitted. 10-18 bizhub 501/421/361 (Version 2)

  • Page 267: Fax Settings - Header Information

    To delete a registered sender, select a desired sender name, and then touch [Delete]. To specify a sender as the default setting, select the sender name, and then touch [Set as Default]. bizhub 501/421/361 (Version 2) 10-19...

  • Page 268: Sender Fax No

    Specify the position of information to be printed on documents received by the recipient. Header Position Specify the position for printing the sender information. – [Inside Body Text]: Faxes are transmitted with sender’s information attached partially over the image. From:MFP01 To:123456789 05/25/2006 13:22 #138 P.001/001 10-20 bizhub 501/421/361 (Version 2)

  • Page 269: Print Receiver's Name

    – [OFF]: The recipient name is not added in the sender information and the sender fax No. is printed. From:MFP01 987654321 05/25/2008 15:31 #138 P.001/001 Detail Display on the screen varies depending on the country. bizhub 501/421/361 (Version 2) 10-21...

  • Page 270: Footer Position

    [Outside Body Text]: The reception information is printed outside the image. [OFF]: No reception information is printed out. 10.4.9 Fax Settings - Line Parameter Setting Specify items related to transmission and reception. Dialing Method Specify either "PB" or "10pps" for the dialing method. 10-22 bizhub 501/421/361 (Version 2)

  • Page 271: Receive Mode

    For details on manual reception, refer to "Manual RX (phone only)" on page 6-4. Number of RX Call Rings Specify the count of recalling signals that can be received before the data is received in a range of 0 through 15 times. bizhub 501/421/361 (Version 2) 10-23...

  • Page 272: Number Of Redials

    (Default: 3 x). Redial Interval Specify the redialing interval between one and 15 minutes (Default: 3 min.). Line Monitor Sound Specify this item to "ON" to hear the line sound from a speaker during communications. 10-24 bizhub 501/421/361 (Version 2)

  • Page 273: Line Monitor Sound Vol

    Specify file handling for polling TX operations and printing method for RX operations. Duplex Print (RX) Specify "ON" to have received documents to be printed on both sides of paper. Detail It does not appear if "Print Separate Fax Pages" is set to "ON". bizhub 501/421/361 (Version 2) 10-25...

  • Page 274: Print Paper Selection

    [Fixed Size]: Paper of the specified size is used for printing. [Priority Size]: Paper of the size specified as the priority size is used for printing. If no priority size is specified, paper of the closest size is used for printing. 10-26 bizhub 501/421/361 (Version 2)

  • Page 275: Print Paper Size

    RX using a user box. [Print]: Specify this to print received documents. [Show Error Message]:Handled as a communications error. [Auto Create User Box]: Select this to create a user box with the specified number automatically for saving a document. bizhub 501/421/361 (Version 2) 10-27...

  • Page 276: Tray Selection For Rx Print

    96%. Detail If the reduction ratio for printing is set to "Full Size", "Print Paper Selection" and "Tray Selection for RX Print" are set to "Auto". Otherwise, "Print Separate Fax Pages" is set to "OFF". 10-28 bizhub 501/421/361 (Version 2)

  • Page 277: Print Separate Fax Pages

    If this option is set to "ON", a document longer than the standard is printed on separate pages. Detail "Print Separate Fax Pages" does not appear when "Duplex Print (RX)" is set to "ON". File After Polling TX Specify whether or not a document through with polling TX should be deleted. bizhub 501/421/361 (Version 2) 10-29...

  • Page 278: No. Of Sets (Rx)

    The F-coded transmission function provides two methods: confidential and relay transmission. For details on confidential transmission, refer to "Confidential communication (G3)" on page 7-5. For details on relay transmission, refer to "Relay distribution (G3)" on page 7-6. 10-30 bizhub 501/421/361 (Version 2)

  • Page 279: Function On/Off Setting - Relay Rx

    Detail For details on registering relay user boxes, refer to the User manual – Box Operations. Function ON/OFF Setting - Relay Printing Specify whether or not to print documents received from a relay instruction station. bizhub 501/421/361 (Version 2) 10-31...

  • Page 280: Function On/Off Setting - Destination Check Display Function

    When specifying the fax address by the direct entry, the screen which inputs the address once again for confirmation purpose. The address mistake can be prevented by inputting twice. Detail You cannot use the off-hook function when [Confirm Address (TX)] is set to "ON". 10-32 bizhub 501/421/361 (Version 2)

  • Page 281: Function On/Off Settings - Confirm Address (Register) (G3)

    After enabling the Memory RX function, the following items cannot be specified. PC-Fax RX Setting TSI User Box Setting Forward TX Setting Detail For details on how to print documents stored in a Memory RX user box, refer to the User manual – Box Operations. bizhub 501/421/361 (Version 2) 10-33...

  • Page 282: Closed Network Rx

    Enter the fax number of the destination within 38 digits. It is also possible to select from the Address Book. Select Line If the fax multi line is installed, the forwarding line can be specified. Detail After enabling the forward TX setting, the following items cannot be specified. 10-34 bizhub 501/421/361 (Version 2)

  • Page 283: Incomplete Tx Hold

    To use the retransmission function, specify the period to retain the files. Detail For details on how to fax/print documents stored in the fax retransmit user box, refer to the User manual – Box Operations. bizhub 501/421/361 (Version 2) 10-35...

  • Page 284: Pc-Fax Rx Setting

    A communication password can be specified (within 8 digits). Detail Fax RX documents are stored in the TIFF format in a user box. For details on PC-FAX reception, refer to "PC-FAX reception (G3)" on page 7-3. 10-36 bizhub 501/421/361 (Version 2)

  • Page 285: Tsi User Box Setting - Tsi User Box Registration

    TSI User Box Setting - TSI User Box Registration Up to 128 destinations can be registered. Select a desired number, and then touch [Edit]. Detail To delete a distribution destination, select a desired number, and then touch [Delete]. bizhub 501/421/361 (Version 2) 10-37...

  • Page 286: Tsi User Box Setting - Tsi User Box Registration - Tsi Use Box Settings

    Outside line numbers specified here are dialed before dialing fax numbers registered in Address Book or Program. Touch [No] to make it ready for input, and enter an access code using the keypad (between 0 and 9999). 10-38 bizhub 501/421/361 (Version 2)

  • Page 287: Fax Settings - Report Settings

    It can set up when the Output Setting selects "Every day" or "100/Every day". Specify the time to output. TX Result Report Specify the output setting for the TX result report. Select the output criteria. bizhub 501/421/361 (Version 2) 10-39...

  • Page 288: Sequential Tx Report

    Specify the output setting for the timer reservation TX report. Select the option to output or not to output. Confidential RX Report Specify the output setting for the confidential RX report. Select the option to output or not to output. 10-40 bizhub 501/421/361 (Version 2)

  • Page 289: Bulletin Tx Report

    Specify the output setting for the relay TX result report. Select the option to output or not to output. Relay Request Report Specify the output setting for the relay request report. Select the option to output or not to output. bizhub 501/421/361 (Version 2) 10-41...

  • Page 290: Pc-Fax Tx Error Report

    Specify the output setting for the broadcast result report. Select an output method. Detail When [Each Destination] is selected, a broadcasting result report is output only when transmission fails even after the number is redialed. No report is output when transmission has completed successfully. 10-42 bizhub 501/421/361 (Version 2)

  • Page 291: Tx Result Report Check

    A list of settings related to fax operations are output. Select a desired paper tray, and then touch [Start]. Detail For an output example of a job settings list, refer to "Job Settings List" on page 8-12. bizhub 501/421/361 (Version 2) 10-43...

  • Page 292: Fax Settings - Multi Line Settings

    Line Parameter Setting - Number of RX Call Rings Specify the count of recalling signals that can be received before the data is received in a range of 0 through 15 times (Default: 2 x). 10-44 bizhub 501/421/361 (Version 2)

  • Page 293: Line Parameter Setting - Line Monitor Sound

    Line Parameter Setting - Line Monitor Sound volume Set up the speaker with the loudness level of 0-31 (initial value: 16). Function Settings - PC-FAX TX Setting Specify the line to use for PC-FAX transmission. bizhub 501/421/361 (Version 2) 10-45...

  • Page 294: Multi Line Setting

    Register the sender fax number for the extension line. The registered fax number is printed as the sender information on the document received by the recipient. Enter the fax number within 20 characters, using the keypad, characters * and, #, and the [+] and [Space] keys. 10-46 bizhub 501/421/361 (Version 2)

  • Page 295: Security Settings - Security Details

    Scan/Fax screen. Hide Personal Information Specify whether or not to display a list of the specified destinations in "Job History" in the Job List screen. If [ON] is selected, the destinations are not displayed. bizhub 501/421/361 (Version 2) 10-47...

  • Page 296: Display Activity Log

    Specify whether or not the activity log is displayed. If [ON] is selected, the activity history is not displayed. 10.4.17 Security Settings - Stamp Settings Apply Stamps - Printing Specify the stamp added at the time of printing. Apply Stamps - Sending Specify the stamp added at the time of the transmitting. 10-48 bizhub 501/421/361 (Version 2)

  • Page 297: Administrator Settings (Ip/I-Fax)

    Fax Settings - Line Parameter Setting (IP) Number of Redials For the setting procedure, refer to "Number of Redials" on page 10-24. Redial Interval For the setting procedure, refer to "Redial Interval" on page 10-24. bizhub 501/421/361 (Version 2) 10-49...

  • Page 298: Fax Settings - Tx/Rx Settings

    For the setting procedure, refer to "TX Result Report Check" on page 10-43. Network Fax RX Error Report Specify the output setting for the network fax RX error report. Select the option to output or not to output. 10-50 bizhub 501/421/361 (Version 2)

  • Page 299: Mdn Message (I-Fax)

    Specify the output setting for the Internet fax DSN messages. Select the option to output or not to output. Print E-Mail Message Body (I-FAX) Specify the output setting for body text of normally received messages. Select the option to output or not to output. bizhub 501/421/361 (Version 2) 10-51...

  • Page 300: Fax Settings - Job Settings List

    This screen appears if the Internet fax function is available. When receiving an MDN request from the sender machine, the contents set as the ability of the local machine are sent back. Specify the settings for the compression format, paper size and resolution. 10-52 bizhub 501/421/361 (Version 2)

  • Page 301: Internet Fax Advanced Settings (I-Fax)

    For the setting procedure, refer to "Restrict Fax TX" on page 10-47. Hide Personal Information For the setting procedure, refer to "Hide Personal Information" on page 10-47. Display Activity Log For the setting procedure, refer to "Display Activity Log" on page 10-48. bizhub 501/421/361 (Version 2) 10-53...
  • Page 302 Administrator mode settings 10-54 bizhub 501/421/361 (Version 2)

  • Page 303: Pagescope Web Connection

    PageScope Web Connection...

  • Page 305: Using Pagescope Web Connection

    PageScope Web Connection has Flash and HTML display formats. For details, refer to "Logging on and logging off" on page 11-7. When an access is made with the IPv6 address specified, the display of the Flash is unavailable. bizhub 501/421/361 (Version 2) 11-3...

  • Page 306: Web Browser Cache

    Click "Privacy", and then click the [Settings] button at the bottom of the dialog box. Select the "Cache" check box under "Private data", select the "Clear private data when closing Firefox" check box under "Settings", and then click the [OK] button. 11-4 bizhub 501/421/361 (Version 2)

  • Page 307: Structure Of

    The pages of PageScope Web Connection are constructed as shown below. Item Description Konica Minolta logo Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.jp PageScope Web Connection logo Click the logo to display the version information for PageScope Web Connection.
  • Page 308 The PageScope Web Connection pages appear differently depending on the options installed on the machine and the specified machine settings. For details on logging on as a different user or as the administrator, refer to "Logging on and logging off" on page 11-7. 11-6 bizhub 501/421/361 (Version 2)

  • Page 309: Logging On And Logging Off

    When user authentication and account track settings are not specified The user logs in automatically as a public user. bizhub 501/421/361 (Version 2) 11-7...
  • Page 310 PageScope Web Connection To log in as an administrator, log out. Log in again as an administrator. 11-8 bizhub 501/421/361 (Version 2)

  • Page 311: When User Authentication And Account Track Settings Are Specified

    When user authentication and account track settings are specified The User Authentication/Account Track screen appears. Enter the required information to log in. To log in as a different user or an administrator, log out. Log in again. bizhub 501/421/361 (Version 2) 11-9...

  • Page 312: Logout

    User mode, you will automatically be logged off. For details on specifying the timeout periods for User mode and Administrator mode, refer to "Security" on page 11-22. 11-10 bizhub 501/421/361 (Version 2)

  • Page 313: Login

    Logging on as a public user If user authentication settings have not been specified on the machine, logon will be as a public user. In the logon page, select "Public user", and then click the [Login] button. bizhub 501/421/361 (Version 2) 11-11...

  • Page 314: Logging On As A Registered User

    Contact the administrator to cancel operation restrictions. The [User List] button can be used when "User Name List" is specified as "ON". For details of the setting of the user names list, refer to the User manual – Copy Operations. 11-12 bizhub 501/421/361 (Version 2)

  • Page 315: Logging On To Administrator Mode

    Administrator mode. For details on the "Prohibited Functions When Authentication Failed" parameter, refer to the User manual – Copy Operations. The password input dialog box varies depending on the specified machine settings. bizhub 501/421/361 (Version 2) 11-13...

  • Page 316: Logging On As A User Box Administrator

    Administrator mode. For details on the authentication operation settings, refer to the User manual – Copy Operations. The password input dialog box varies depending on the specified machine settings. 11-14 bizhub 501/421/361 (Version 2)

  • Page 317: Overview Of User Mode

    Settings for the printer controller of the machine can be displayed. It is displayed when having equipped with the optional Image controller IC-207. Print Information Font and settings information can be printed. It is displayed when having equipped with the optional Image controller IC-207. bizhub 501/421/361 (Version 2) 11-15...

  • Page 318: Job

    On this list, you can check currently running jobs and those in a queue. Job History On this list, you can check completed jobs. Communication List On this list, you can check received or transmitted jobs. 11-16 bizhub 501/421/361 (Version 2)

  • Page 319: Box

    Create System User Box Displays if the optional fax kit is installed. New bulletin board user boxes and re- lay user boxes can be created. bizhub 501/421/361 (Version 2) 11-17...

  • Page 320: Direct Print

    In order to use the Direct Print function, the optional image controller IC-207 is required. The following files can be printed by Direct Print. When the hard disk is installed: XPS, PDF, TIFF, PS, PCL, Text When the hard disk is not installed: PS, PCL, Text 11-18 bizhub 501/421/361 (Version 2)

  • Page 321: Store Address

    A maximum of 10 subjects for sending E-Mail messages can be registered. Text A maximum of 10 texts for sending E-Mail messages can be registered. Detail These may not appear depending on the Administrator mode settings. bizhub 501/421/361 (Version 2) 11-19...

  • Page 322: Overview Of Administrator Mode

    Total Counter Notification Setting Register the settings for sending notifications of the total counter by E-Mail mes- sage and the notice destination address. Machine Setting The registered machine information can be changed. 11-20 bizhub 501/421/361 (Version 2)
  • Page 323 A request code is issued. A license code can be obtained to enable the function. Detail In order to print a document text from an external memory, it is necessary to equip with the optional hard disk. bizhub 501/421/361 (Version 2) 11-21...

  • Page 324: Security

    Specify the password for logging on to PageScope Web Connection in the Ad- ministrator mode. Detail "Administrator Password Settings" does not appear in the following cases: No SSL certificate is installed. The Enhanced Security Mode is enabled. 11-22 bizhub 501/421/361 (Version 2)

  • Page 325: Box

    Detail The Bulletin Board User Box and Relay User Box can be operated when the optional fax kit is installed. The Annotation User Box can be operated when the optional hard disk is installed. bizhub 501/421/361 (Version 2) 11-23...

  • Page 326: Print Setting

    The XPS print settings can be specified. It is displayed when having equipped with the optional hard disk. Interface Setting The interface timeout can be specified. Detail Print Setting is displayed when having equipped with the optional Image controller IC-207. 11-24 bizhub 501/421/361 (Version 2)

  • Page 327: Store Address

    Prefixes and suffixes can be registered to be added as destination information when sending E-Mail messages. Header Information Register sender information for transmissions. Detail "Application Registration" does not appear when the optional fax kit is installed. bizhub 501/421/361 (Version 2) 11-25...

  • Page 328: Network

    PageScope Web Connection 11.4.6 Network 11-26 bizhub 501/421/361 (Version 2)
  • Page 329 TCP Socket Setting Specify TCP Socket settings used for data transmissions between the computer application and this machine. SSDP Setting Make a setting of SSDP. IEEE802.1X Authentication Make a setting of the IEEE802.1X authentication. Setting bizhub 501/421/361 (Version 2) 11-27...
  • Page 330 PageScope Web Connection 11-28 bizhub 501/421/361 (Version 2)

  • Page 331: Fax/Scan Function Troubleshooting

    Fax/Scan function troubleshooting...

  • Page 333: Cannot Send Data

    Check the phone line connection and connect it if it is disconnected. Is the recipient side free from trou- Check for trouble on the recipient machine, such as fax power disconnection ble? and an empty paper tray. Call the recipient and check. bizhub 501/421/361 (Version 2) 12-3...

  • Page 334: Internet Fax/Ip Address Fax/Network Fax/Scan Transmission (E-Mail/Smb/Ftp/Webdav/Web Service)

    If the machine receives a message disposition notification (MDN), "OK" appears in the transmission result screen or in the result column of the Activity Report. To receive important information, use the G3 fax function. 12-4 bizhub 501/421/361 (Version 2)

  • Page 335: Cannot Receive Data

    5. If a user box password has been specified, enter the password, then [OK]. 6. Select the document to be printed, and then touch [Print]. Another solution is to specify [OFF] for [Memory RX Setting]. bizhub 501/421/361 (Version 2) 12-5...

  • Page 336: Internet Fax/Ip Address Fax

    6. Select the document to be printed, and then touch [Print]. It is also possible to change the setting so that the Memory RX func- tion is not used. For details, refer to "Memory RX Setting" on page 10-33. 12-6 bizhub 501/421/361 (Version 2)

  • Page 337: Displaying An Error Message

    Wait number possible. Wait until the current jobs are completed, or delete the cur- until current jobs are completed. rent jobs. 12.3.2 If the HDD Ready indicator indicates an HDD malfunction Contact your service representative. bizhub 501/421/361 (Version 2) 12-7...

  • Page 338: Network Fax Error Code Table

    Memory overflow Memory is full. • Check that there are no oth- er jobs being processed. • Decrease the number of pages to be set, reduce the scanning resolution, and try sending the fax again. 12-8 bizhub 501/421/361 (Version 2)

  • Page 339: Reception System Error Code

    Request the sender to resend the fax with correct file name given below. Internet fax: TIFF IP address fax: PDF or TIFF Decode Decode error Invalid data format was received. Request the sender to resend the file in the correct format. bizhub 501/421/361 (Version 2) 12-9...

  • Page 340: When The Message "Contact Your Service Rep." Appears (Service Call)

    1. Put down the error code. 2. Turn off the main power switch and [Power] (auxiliary power) key. 3. Unplug the power cable from the outlet. 4. Contact the service representative, and inform them of the error code. 12-10 bizhub 501/421/361 (Version 2)

  • Page 341: Appendix

    Appendix...

  • Page 343: Product Specifications

    When receiving an original longer than the specified paper size, the machine prints according to the setting for separate-page printing. * It is used as a common hard disk to each function of Copy, Scan, Printer, and User Box. bizhub 501/421/361 (Version 2) 13-3...

  • Page 344: Tips

    Specify the scanning settings, and then click the [Scan] button. Enter a file name in the "Tag these pictures (optional)" field, and then click the [Import] button. Now scanning is performed and scanned data are added to the list of images. 13-4 bizhub 501/421/361 (Version 2)

  • Page 345: Entering Text

    The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example Password input screen Screen for entering the name of a custom paper size bizhub 501/421/361 (Version 2) 13-5...
  • Page 346 Appendix Touch [Shift] to switch the keyboard display between lowercase letters (numbers) and uppercase letters (symbols). 13-6 bizhub 501/421/361 (Version 2)

  • Page 347: Enlarging The Keyboard

    To cancel the enlarged display and return the keyboard to its normal size, touch [Enlarge OFF] while the keyboard is displayed enlarged. Note The keyboard is used in the same way, even when it is displayed enlarged. bizhub 501/421/361 (Version 2) 13-7...

  • Page 348: To Type Text

    To change a character in the entered text, touch to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. 13.3.3 List of Available Characters Type Characters Alphanumeric characters/ symbols 13-8 bizhub 501/421/361 (Version 2)

  • Page 349: Scanning Glossary

    (LDAP setting) functional product. Select this option if the name and password for logging on to the LDAP server must be entered each time by the user when referencing the destination information from the LDAP server. bizhub 501/421/361 (Version 2) 13-9...
  • Page 350 (user logon and network resource usage) on a dependable site set up on the network. Abbreviation for Local Area Network. A network which connects computers on the same floor, in the same building, or in neighboring buildings. 13-10 bizhub 501/421/361 (Version 2)
  • Page 351 The same port cannot be used by multiple processes. Preview A function that allows you to view an image before processing a print or scan job. Printer driver Software that works as a bridge between a computer and a printer. bizhub 501/421/361 (Version 2) 13-11...
  • Page 352 In order to use a TWAIN-compliant device, the TWAIN driver is required. Uninstall To delete software installed on a computer. Abbreviation for Universal Serial Bus. A general interface standard for connecting a mouse, printer, and other devices to a computer. 13-12 bizhub 501/421/361 (Version 2)
  • Page 353 Abbreviation for Windows Internet Naming Service. A service for recalling named servers for the conversion of computer names and IP address in a Windows environ- ment. Zone A name given in an AppleTalk network. This is used to group multiple devices on an AppleTalk network. bizhub 501/421/361 (Version 2) 13-13...

  • Page 354: Internet Fax Glossary

    E-Mail message downloads and list information, and deletion of E-Mail messages. SMTP Abbreviation for Simple Mail Transfer Protocol. A common transmission protocol (transmission rules) used for the transmis- sion and reception of E-Mail. 13-14 bizhub 501/421/361 (Version 2)

  • Page 355: Fax Glossary

    ADF open. This is a fax communication mode standardized by the ITU-T (International Telecommunication Union). The communication modes are G3 and G4. G3 is currently the most popularly used mode. bizhub 501/421/361 (Version 2) 13-15...
  • Page 356 A feature for specifying settings so that only certain people are able to view certain destination information for the purpose information security. When synchronized with user authentication, only information with an access per- mission level matching that specified for the user can be viewed. 13-16 bizhub 501/421/361 (Version 2)
  • Page 357 This function first confirms the document size which cannot detect correct document size due to folds, then scans and sends the document data after verifying the correct document size. This function can be used only when the document is scanned by ADF. bizhub 501/421/361 (Version 2) 13-17...
  • Page 358 Appendix 13-18 bizhub 501/421/361 (Version 2)
  • Page 359 Index...
  • Page 361 Error message 10-34 Closed Network RX Extension line Communication Method Settings 5-75 5-70 Communication Settings Company Name 5-42 9-52 FAX Active Screen Confidential communication 5-81 Fax Header Settings 10-40 Confidential RX Report Fax Number 5-42 bizhub 501/421/361 (Version 2) 14-3...
  • Page 362 Password TX 10-38 PBX Connection Setting PC-FAX reception 5-42 Last Name PC-Fax RX Setting 10-36 Left panel 8-20 PC-FAX TX error report Letter/Ledger over A4/A3 10-26 PC-Fax TX Error Report 10-42 9-46 Limiting Access to Destinations bizhub 501/421/361 (Version 2) 14-4...
  • Page 363 V. 34 OFF 10-17 10-17 Restrict User Access 5-35 RX Ability (Destination) 2-10 13-4 Web Service 9-52 RX Display 2-10 WebDAV TX Save in User Box Z-Folded Original 5-68 5-44 5-46 Scan Settings Scan Size 5-54 bizhub 501/421/361 (Version 2) 14-5...
  • Page 364 Index bizhub 501/421/361 (Version 2) 14-6...

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