Page 1 User’s Guide [Security Operations] 2009.03 Ver. 1.03...
Page 2: Table Of Contents
Contents Contents Security Introduction ............................1-2 Compliance with the ISO15408 Standard ....................1-2 Operating Precautions..........................1-2 INSTALLATION CHECKLIST ........................1-3 Security Functions ..........................1-4 1.2.1 Check Count Clear Conditions .........................1-4 Data to be Protected ..........................1-6 Precautions for Operation Control...................... 1-7 Roles and Requirements of the Administrator..................1-7 Password Usage Requirements .......................1-7 Network Connection Requirements for the Machine ................1-8 User information control server control requirements................1-8...
Page 3 Contents User Setting Function......................... 2-28 2.8.1 Making user setting ..........................2-29 <From the Control Panel> ........................2-29 <From PageScope Web Connection>....................2-34 Account Track Setting Function......................2-36 2.9.1 Making account setting ..........................2-36 <From the Control Panel> ........................2-36 <From PageScope Web Connection>....................2-40 2.10 User Box Function ..........................2-42 2.10.1 Setting the User Box ..........................2-42 <From the Control Panel>...
Page 4 Contents 2.18 WebDAV Function..........................2-104 2.18.1 Setting the WebDAV Server Password....................2-104 <From the Control Panel> ........................2-104 <From PageScope Web Connection>....................2-107 2.19 TCP/IP Setting Function........................2-108 2.19.1 Setting the IP Address..........................2-108 <From the Control Panel> ........................2-108 <From PageScope Web Connection>....................2-108 2.19.2 Registering the DNS Server........................2-109 <From the Control Panel>...
Page 5 Contents 3.4.2 Changing the User Box Password and user attributes and account attributes ........3-27 <From the Control Panel> ........................3-27 <From PageScope Web Connection>....................3-32 3.4.3 Accessing the User Box and User Box file.....................3-36 <From the Control Panel> ........................3-37 <From PageScope Web Connection>....................3-39 3.4.4 Sending S/MIME box files ........................3-41 <From the Control Panel>...
Page 6 Contents 4.5.2 Restore ..............................4-36 <From the PC> ............................4-36 501/421/361...
Page 7: Security
Security...
Page 8: Introduction
Security Security Introduction Thank you for purchasing our product. This User’s Guide contains the operating procedures and precautions to be used when using the security functions offered by the bizhub 501/421/361 machine. To ensure the best possible performance and effective use of the machine, read this manual thoroughly before using the security functions.
Page 9: Installation Checklist
Security INSTALLATION CHECKLIST This Installation Checklist contains items that are to be check by the Service Engineer installing this machine. The Service Engineer should check the following items, then explain each checked item to the Administrator of the machine. To Service Engineer Make sure that each of these items is properly carried out by checking the box on the right of each item.
Page 10: Security Functions
Security Security Functions Setting the Enhanced Security Mode to [ON] will validate the security function of this machine. For details of the settings of different security functions to be changed by turning [ON] the Enhanced Security Mode, see "Enhancing the Security Function" on page 2-9.
Page 11 Security <WebDAV authentication> Authentication of WebDAV is successful. Release of Prohibited Functions When Authentication Error is executed. <SNMP Password (auth-Password, priv-Password)> Authentication of SNMP is successful. Release of Prohibited Functions When Authentication Error is executed. 501/421/361...
Page 12: Data To Be Protected
Security Data to be Protected The underlying concept of this machine toward security is "to protect data that can be disclosed against the intention of users." The following types of image files that have been stored in the machine and made available for use by its users are protected while the machine is being used.
Page 13: Precautions For Operation Control
Security Precautions for Operation Control This machine and the data handled by this machine should be used in an office environment that meets the following conditions. Roles and Requirements of the Administrator The Administrator should take full responsibility for controlling the machine, thereby ensuring that no improp- er operations are performed.
Page 14: Network Connection Requirements For The Machine
Security Network Connection Requirements for the Machine Packets being transmitted over the LAN installed in the office, in which the machine is installed, should be protected from unauthorized manipulation. If the LAN is to be connected to an outside network, no unautho- rized attempt to establish connection from the external network should be permitted.
Page 15: Miscellaneous
Security Miscellaneous Password Rules According to certain Password Rules, registration of a password consisting of a string of a single character or change of a password to one consisting of a string of a single character is rejected for the User Password, Administrator Password, Account Password, User Box Password, Secure Print Password, HDD Lock Pass- word, Flash Memory Lock Password, and Image Data Encryption Passphrase.
Page 16: Ipp Printing
Security Note No algorithms can be selected during generation of encryption keys. SSL v3 is automatically selected for the SSL setting according to the application and browser. Do not therefore change the setting manually to SSL v2. Use the following browsers to ensure SSL encryption communication with appropriate strength. Use of any of the following browsers achieves SSL encryption communication that ensures confidentiality of the image data transmitted and received.
Page 17: Types Of Data Cleared By Overwrite All Data Function
Security <IPPS printing settings in Windows Vista> Through additional printer setting, type "https://Host Name.Domain Name/ipp." For [Host Name] and [Domain Name], specify the names set with the DNS server. <Installing printer driver> To perform IPP printing, the printer driver must be installed. From "Add Printer Wizard," select "Connect to a printer on the Internet or on your intranet"...
Page 18: Administrator Operations
Administrator Operations...
Page 19: Accessing The Administrator Settings
Administrator Operations Administrator Operations Accessing the Administrator Settings This machine implements authentication of the user of the Administrator Settings function through the 8-digit Administrator Password that verifies the identity as the Administrator of the person who accesses the function. During the authentication procedure, the Administrator Password entered for the authentication purpose appears as "*"...
Page 20: From The Control Panel
Administrator Operations <From the Control Panel> Press the [Utility/Counter] key. Touch [Administrator Settings]. Is it possible to gain access to the Administrator Settings while a job is being executed? % The machine does not accept access to the Administrator Settings while a job is being executed. Wait until the execution of the job is completed before attempting to access the Administrator Set- tings again.
Page 21 Administrator Operations Touch [OK]. What happens if a wrong Administrator Password is entered? % If a wrong Administrator Password is entered, a message appears saying that there is a mismatch in the Administrator Passwords and entry of the Administrator Password will be prohibited for five sec.
Page 22: Accessing The User Mode
Administrator Operations 2.1.2 Accessing the User Mode Note The Administrator must first make User Authentication settings before he or she can access User Mode. For details of the User Authentication, see "Setting the Authentication Method" on page 2-19. Make sure that none of the general users of the machine will know the Administrator Password. If the Administrator Password is forgotten, it must be set again by the Service Engineer.
Page 23 Administrator Operations Touch [Password]. Enter the 8-digit Administrator Password from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 24: From Pagescope Web Connection
Administrator Operations <From PageScope Web Connection> Start the Web browser. Enter the IP address of the machine in the address bar. Press the [Enter] key to start PageScope Web Connection. Click the Administrator radio button and [Login]. Select "Administrator (Admin Mode)" or "Administrator (User Mode)" and enter the 8-digit Administrator Password in the "Password"...
Page 25 Administrator Operations Click the [OK]. What happens if a wrong Administrator Password is entered? % If a wrong Administrator Password has been entered, the machine gives a message that tells that authentication has not been successful. In this case, click [OK] and enter the correct Administrator Password in the "Password"...
Page 26: Enhancing The Security Function
Administrator Operations Enhancing the Security Function When access to the Administrator of the machine by the Administrator Settings via the control panel is au- thenticated, the machine enables setting of the Enhanced Security Mode that allows settings for enhancing each of different security functions to be converted all at once. In the Enhanced Security Mode, the machine allows selection of whether to use the Enhanced Security Mode or not.
Page 27: Items Cleared By Hdd Format
Administrator Operations Function Name Factory Setting When Enhanced Security Mode is set to [ON] SNMP v3 Security Level and auth/priv-password The security level can be selected from among [auth-pass- auth/priv-password word] and [auth/priv-password]. An 8-digit-or-more auth-password and priv-password can both be set. Print Data Capture Allow Restrict (not to be changed)
Page 28: Setting The Enhanced Security Mode
Administrator Operations 2.2.2 Setting the Enhanced Security Mode Note When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch off, then on again, the machine may not function properly.
Page 29 Administrator Operations Select [ON] to enable the Enhanced Security Mode and touch [OK]. – The following screen appears if the previously required settings are yet to be made by the Administrator of the machine. Make the necessary settings according to the corresponding set procedure.
Page 30 Administrator Operations Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. If the Enhanced Security Mode is properly set to [ON], the following icon appears at the center of the User Authentication screen, indicating that the machine is in the Enhanced Security Mode.Icon doesn't appear when debug function with serial port is ON at Service mode.
Page 31: Preventing Unauthorized Access
Administrator Operations Preventing Unauthorized Access When access by the Administrator of the machine through the Administrator Settings via the control panel is authenticated, the machine enables setting of the operation of Prohibited Functions When Authentication Error. The machine then takes a count of the number of unsuccessful accesses to the Administrator Settings, User Authentication, Account Track, SNMP authentication, WebDAV authentication, Secure Print authentication, and User Box authentication to prohibit the authentication operation.
Page 32: Setting Can Be Made Only From The Control Panel
Administrator Operations <Setting can be made only from the control panel> For the procedure to call the Security Settings menu to the display, see steps 1 and 2 of "Setting the Enhanced Security Mode" on page 2-11. Call the Security Settings to the screen from the control panel. Touch [Security Details].
Page 33 Administrator Operations Press the [C] key and, from the keypad, enter the time, after the lapse of which the access lock state of the Administrator Settings is canceled. Touch [OK]. 501/421/361 2-16...
Page 34: Canceling The Operation Prohibited State
Administrator Operations Canceling the Operation Prohibited State When access to the Administrator of the machine by the Administrator Settings via the control panel is authenticated, the machine enables the operation of Release Setting performed for canceling the state of Prohibited Functions When Authentication Error (access lock state) as a result of unauthorized access. Release Setting clears the unauthorized access check count for all User Authentication, Account Track, SNMP authentication, WebDAV authentication, all Secure Print authentication, and all User Box authentication, resetting it to zero.
Page 35 Administrator Operations Touch [Release]. Select the function, for which Prohibit Function as a result of unauthorized access is to be released. Touch [OK]. This clears the unauthorized access check count of the specific function selected in step 4. 501/421/361 2-18...
Page 36: Setting The Authentication Method
Administrator Operations Setting the Authentication Method When access to the Administrator of the machine by the Administrator Settings via the control panel is authenticated, the machine enables setting of the authentication method for User Authentication and for Account Track. The User Authentication method may be [ON (MFP)] that uses the authentication system the machine has, [ON (External Server)] that uses a user information control system of the external server, or [OFF].
Page 37 Administrator Operations Touch [General Settings]. Select [User Authentication] and touch [ON (MFP)] or [ON (External Server)]. What steps must be performed to use the External Server? % To use the External Server, the External Server must be registered in advance. % For how to make the External Server Settings, see "Setting the External Server"...
Page 38 Administrator Operations Select [Synchronize User Authentication & Account Track] and touch [Synchronize]. – To separate the User Authentication from Account Track authentication screens, select [Do not Synchronize]. Touch [OK]. A message appears that prompts you to clear the use control data. Now, select [Yes] and touch [OK]. 501/421/361 2-21...
Page 39: Setting The External Server
Administrator Operations 2.5.2 Setting the External Server Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. If [ON (External Server)] is selected for the authentication method, the External Server must be registered in the machine in advance.
Page 40 Administrator Operations Touch [Active Directory]. From the keyboard and keypad, enter the Domain Name and touch [OK]. Touch [OK]. Make the necessary settings. What happens if the Sever Name is yet to be entered? % If the Sever Name is yet to be entered, the [OK] cannot be touched. Be sure to enter the Sever Name. Touch [OK].
Page 41: Setting Can Be Made Only From The Control Panel
Administrator Operations ID & Print Setting Function When access to the Administrator of the machine by the Administrator Settings via the control panel is authenticated, the machine enables setting of the operation of the ID & Print Setting function. ID & Print is a function to authenticate a user using a user name and password, then automatically print the print jobs saved in the ID &...
Page 42 Administrator Operations Touch [Administrative Settings]. Touch [ID & Print Settings]. Select [ON]. Touch [OK]. Detail If [ON] is set, the document is stored as ID & Print Document even if [Print] is selected on the printer driver side. Even if [OFF] is set, the document is stored as ID & Print Document if [ID & Print] is selected on the printer driver side.
Page 43: Setting Can Be Made Only From The Control Panel
Administrator Operations System Auto Reset Function When access to the Administrator of the machine by the Administrator Settings via the control panel is authenticated, the machine enables setting of the operation of the System Auto Reset function. If no operations are performed for a predetermined period of time during access to the Administrator Settings or user mode (during setting of User Authentication) from the control panel, the System Auto Reset function automatically causes the user to log off from the mode.
Page 44 Administrator Operations Touch [System Auto Reset]. Press the [C] key and enter the period of time (1 min. to 9 min.) after which System Auto Reset is activated from the keypad. – The time for System Auto Reset can be set to a value between 1 min. and 9 min., variable in 1-min. increments.
Page 45: User Setting Function
Administrator Operations User Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables registration of the users who can use the machine. It also enables operations for deleting a user and changing a User Password.
Page 46: Making User Setting
Administrator Operations 2.8.1 Making user setting Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. A User Name that already exists cannot be redundantly registered.
Page 47 Administrator Operations Touch [User Registration]. Select a specific User Registration key, in which no user has been registered, and touch [Edit]. What steps should be taken to delete a previously registered user or change a User Password? % To delete a previously registered user or change a User Password, touch the corresponding User Registration key.
Page 48 Administrator Operations From the keyboard and keypad, enter a new User Password that may consist of 8 or more digits. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 49 Administrator Operations Touch [Account Name]. What happens if Account Track has not been set or synchronization with Account Track has not been set for the authentication method? % If Account Name is not registered, Account Track becomes necessary even with "Synchronize" set for "Synchronize User Authentication &...
Page 50 Administrator Operations Reminder To delete a previously registered user, touch [Delete] in step 5. Check the contents of registration on the confirmation screen and select [Yes] and touch [OK] if the previously registered user is to be deleted. Note that, if a previously registered user is deleted, the Personal User Box owned by that specific user is changed to Public User Box.
Page 51: From Pagescope Web Connection>
Administrator Operations <From PageScope Web Connection> For the procedure to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. Start PageScope Web Connection and access the Admin Mode. Click the [Security] tab and the [User Registration] menu. Click the [New Registration].
Page 52 Administrator Operations – Click the [Cancel] to go back to the previous screen. Are there any precautions to be used when making settings? % Any number that has previously been registered cannot be registered. % The User Password to be registered must the requirements of the Password Rules. For details of the Password Rules, see "Password Rules"...
Page 53: From The Control Panel
Administrator Operations Account Track Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables registration of accounts, for which use of the machine is restricted. It also enables operations for deleting a account and changing a Account Password. In PageScope Web Connection, import/export of the account registration information is enabled, allowing the backup data of the account registration information to be saved or the saved backup data to be restored.
Page 54 Administrator Operations Touch [Account Track Registration]. Select a specific Account Registration key, in which no account has been registered, and touch [Edit]. What steps should be taken to delete a previously registered account or change a Account Password? % To delete a previously registered account or change a Account Password, touch the corresponding Account Track Registration key.
Page 55 Administrator Operations From the keyboard and keypad, enter a new Account Password that may consist of 8 digits. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 56 Administrator Operations Reminder To delete a previously registered account, touch [Delete] in step 5. Check the contents of registration on the confirmation screen and select [Yes] and touch [OK] if the previously registered account is to be deleted. Note that, if a previously registered account is deleted, the Group User Box owned by that specific account is changed to Public User Box.
Page 57: From Pagescope Web Connection>
Administrator Operations <From PageScope Web Connection> For the procedure to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. Start PageScope Web Connection and access the Admin Mode. Click the [Security] tab and the [Account Track Registration] menu. Click the [New Registration].
Page 58 Administrator Operations Are there any precautions to be used when making settings? % Any number that has previously been registered cannot be registered. % The Account Password to be registered must the requirements of the Password Rules. For details of the Password Rules, see "Password Rules"...
Page 59: From The Control Panel
Administrator Operations 2.10 User Box Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables the User Box. It also allows the User Box Password and user and account attributes to be changed. User Box prepares a User Box in the HDD as a space for saving image files.
Page 60 Administrator Operations Touch [Create User Box]. Touch [Public/Personal User Box]. Touch [New]. 501/421/361 2-43...
Page 61 Administrator Operations – To change the setting of a User Box, touch the corresponding User Box key. What steps should be taken to delete a previously registered User Box or change a User Box Password, user attributes and account attributes? % To change the User Box Password, user attributes and account attributes, touch [Edit].
Page 62 Administrator Operations Touch [OK]. What happens if the User Box Password entered does not meet the requirements of the Password Rules? % If the User Box Password entered does not comply with the requirements of the Password Rules, a message appears that tells that the User Box Password entered cannot be used. Enter the correct User Box Password.
Page 63: From Pagescope Web Connection>
Administrator Operations <From PageScope Web Connection> For the procedure to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. Start PageScope Web Connection and access the Admin Mode. Click the [Box] tab and the [Create User Box] menu. Make the necessary settings.
Page 64 Administrator Operations of step 3. Perform steps 3 through 4 once again. For details of the Password Rules, see "Password Rules" on page 1-9. What happens if there is a mismatch in the User Box Passwords? % If there is a mismatch in the User Box Passwords, a message appears that tells that there is a mismatch in the User Box Passwords.
Page 65: From The Control Panel
Administrator Operations 2.10.2 Changing the user attributes and account attributes The Administrator of the machine can change the box type of the box previously registered. For the Personal User Box, the owner user can be changed, and for the Group User Box, the owner account can be changed. Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display.
Page 66 Administrator Operations – [Change Owner] appears if the Box Type has been changed to [Personal]. Select the desired user name of the owner. – [Change Account Name] appears if the Box Type has been changed to [Group]. Select the desired account name of the owner.
Page 67 Administrator Operations For [Change Owner], select the desired user. – For [Change Account Name], select the desired user. Touch [OK]. Touch [Password]. Enter the new 8-digit User Box Password from the keyboard and keypad. – Press the [C] key to clear all characters. –...
Page 68 Administrator Operations Touch [OK]. What happens if the User Box Password entered does not meet the requirements of the Password Rules when [Public] is set for the box type? % If the User Box Password entered does not comply with the Password Rules with [Public] set for the box type, a message appears that tells that the User Box Password entered cannot be used.
Page 69: From Pagescope Web Connection
Administrator Operations <From PageScope Web Connection> For the procedure to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. Start PageScope Web Connection and access the Admin Mode. Click the [Box] tab and the [Open User Box] menu. Enter any given User Box Number and click [OK].
Page 70 Administrator Operations – Go to step 5 if the selected User Box Type is [Personal] or [Group], and go to step 6 if the selected User Box Type is [Public]. What steps should be performed to delete a User Box? % To delete a User Box, click [Delete User Box].
Page 71 Administrator Operations Click the "User Box Password is changed." check box and enter the User Box Password. What precautions should be used when entering the User Box Password? % If the User Box Type has been set to [Public], enter a User Box Password that meets the requirements of the Password Rules in the "New Password"...
Page 72: Changing The Administrator Password
Administrator Operations 2.11 Changing the Administrator Password When access to the Administrator of the machine from the control panel by the Administrator Settings is authenticated, the machine enables the operation of changing the Administrator Password required for accessing the Administrator Settings. The Administrator Password entered for the authentication purpose appears as "*"...
Page 73 Administrator Operations Touch [OK]. What if an Administrator Password different from that is currently registered is mistakenly entered? % If there is a mismatch between the currently registered Administrator Password and the Administrator Password entered, a message appears that tells that there is a mismatch in the Administrator Passwords.
Page 74 Administrator Operations To prevent entry of a wrong Administrator Password, enter the new 8-digit Administrator Password once again. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 75: Protecting Data In The Hdd
Administrator Operations 2.12 Protecting Data in the HDD When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables the operation for setting and changing the HDD Lock Password. It also enables the operation for setting and changing the Image Data Encryption Passphrase when the optional Security Kit SC-505 is mounted.
Page 76: Setting Can Be Made Only From The Control Panel
Administrator Operations <Setting can be made only from the control panel> For the procedure to call the Security Settings menu to the display, see steps 1 and 2 of "Setting the Enhanced Security Mode" on page 2-11. Call the Security Settings to the screen from the control panel. Touch [HDD Settings].
Page 77 Administrator Operations Touch [OK]. What happens if the HDD Lock Password entered does not meet the requirements of the Password Rules? % If the HDD Lock Password entered does not comply with the Password Rules, a message appears that tells that the HDD Lock Password entered cannot be used. Enter the correct HDD Lock Password.
Page 78: Changing The Hdd Lock Password
Administrator Operations 2.12.2 Changing the HDD Lock Password Note When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch off, then on again, the machine may not function properly.
Page 79 Administrator Operations Enter the 20-digit HDD Lock Password from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 80 Administrator Operations Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. Note NEVER forget the HDD Lock Password set through the above procedure. The HDD Lock Password must be entered when changing canceling the HDD Lock Password.
Page 81: Setting The Image Data Encryption Passphrase
Administrator Operations 2.12.3 Setting the Image Data Encryption Passphrase Note When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch off, then on again, the machine may not function properly.
Page 82 Administrator Operations A message appears that confirms whether or not the setting of the Image Data Encryption Passphrase is to be continued. Select [Yes] and touch [OK]. Enter the new 20-digit Image Data Encryption Passphrase from the keyboard and keypad. –...
Page 83 Administrator Operations To prevent entry of a wrong Image Data Encryption Passphrase, enter the 20-digit Image Data Encryption Passphrase once again. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen.
Page 84 Administrator Operations A message will appear that confirms whether the HDD may be formatted or not. Select the [Yes] and touch [OK]. "Now formatting HDD. Please wait." message appears. Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch.
Page 85 Administrator Operations Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. Select the desired mode and touch [Delete]. The overwrite method can be chosen from eight different modes of [Mode 1] to [Mode 8]. Overwrite All Data takes about 1 hour in [Mode 1] at the minimum and about 4 hours in [Mode 8] at the maximum.
Page 86: Setting Can Be Made Only From The Control Panel
Administrator Operations 2.12.4 Changing and releasing the Image Data Encryption Passphrase Note Here is the sequence, through which the main power switch and sub power switch are turned on and off: Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch → Turn on the sub power switch Do not leave the machine with the setting screen of Administrator Settings left shown on the display.
Page 87 Administrator Operations Enter the new 20-digit Image Data Encryption Passphrase from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 88 Administrator Operations Select the image data formatting method. – HDD Format Outline: Image data is deleted logically. Date migration condition: Abbreviated address, Group address, Program address, Box information, User registration, Group registration, Program memory are migrated, however, Audit log, Job history, Fax journal and encrypted PDF file are deleted.
Page 89 Administrator Operations Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. A message appears asking whether you want to overwrite image data. Select [YES] and touch [OK]. "All data is being overwritten and cleared.
Page 90 Administrator Operations A message appears asking whether you want to overwrite all data. Select [YES] and touch [OK]. "All data is being overwritten and cleared. Please wait." message appears. Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch.
Page 91: Setting Can Be Made Only From The Control Panel
Administrator Operations 2.13 Protecting Data Stored in the Flash Memory The administrator settings in this machine allow setting or changing the Flash Memory Lock Password that is used to authenticate the Administrator of the machine. Should the flash memory be removed unawares, the Flash Memory Lock Password locks the flash memory protecting data contained in it.
Page 92 Administrator Operations Touch [Forward] Touch [Flash Memory Lock Password]. Enter the 20-digit Flash Memory Lock Password from the keyboard and key pad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. –...
Page 93 Administrator Operations Touch [OK]. What happens if the Flash Memory Lock Password entered does not meet the requirements of Password Rules? % If the Flash Memory Password entered does not comply with the Password Rules, a message appears saying that the Flash Memory Password entered cannot be used. Enter the correct Flash Memory Lock Password.
Page 94: Setting Can Be Made Only From The Control Panel
Administrator Operations 2.13.2 Changing the Flash Memory Lock Password Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. Note When the main power switch is turned OFF and ON, wait at least 10 seconds to turn it ON again after turning it OFF.
Page 95 Administrator Operations Enter the 20-digit new Flash Memory Lock Password from the keyboard and key pad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 96 Administrator Operations Make sure that a message appears promoting you to turn OFF and ON the main power switch. Turn OFF and ON the main power switch. Note NEVER forget the Flash Memory Lock Password set through the above procedure. The Flash Memory Lock Password must be entered when changing or canceling the Flash Memory Lock Password.
Page 97: Overwrite All Data Function
Administrator Operations 2.14 Overwrite All Data Function When access to the Administrator Settings by the Administrator of the machine via the control panel is authenticated, the machine enables setting of the operation of the Overwrite All Data function. When the machine is to be discarded or use of a leased machine is terminated at the end of the leasing contract, the Overwrite All Data function overwrites and erases all data stored in all spaces of the HDD.
Page 98: Setting Can Be Made Only From The Control Panel
Administrator Operations <Setting can be made only from the control panel> For the procedure to call the HDD Settings menu to the display, see steps 1 and 2 of "Setting the HDD Lock Password" on page 2-58. Call the HDD Settings to the screen from the control panel. Touch [Overwrite All Data].
Page 99 Administrator Operations Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. Note After the main power switch has been turned on, quickly turn it off and give the machine to the Service Engineer.
Page 100: Ssl Setting Function
Administrator Operations 2.15 SSL Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables the setting of encryption of image data transmitted and received between the PC and the machine. 2.15.1 Setting the SSL Note Do not leave the machine with the Admin Mode setting screen left shown on the display.
Page 101 Administrator Operations Select [Create a self-signed Certificate] and click [OK]. Select the Encryption Strength. Select "Admin. Mode and User Mode" for "Mode using SSL/TLS." 501/421/361 2-84...
Page 102 Administrator Operations Make the necessary settings. What if data entered for each item does not meet the requirements? % If data entered for each item does not meet the requirements, a message appears that tells that the data entered is wrong. Click the [OK].
Page 103: Setting Can Be Made Only From Pagescope Web Connection
Administrator Operations 2.15.2 Changing the Encryption Strength Setting Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin Mode. For encryption strength, select the strong "DES, RC4-40, RC4-128, 3DES-168, or AES- 256."...
Page 104: Setting Can Be Made Only From Pagescope Web Connection
Administrator Operations 2.15.3 Changing the Mode Using SSL Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin Mode. Select "Admin.
Page 105: Setting Can Be Made Only From Pagescope Web Connection
Administrator Operations 2.15.4 Removing a Certificate Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin Mode. <Setting can be made only from PageScope Web Connection>...
Page 106: S/Mime Communication Setting Function
Administrator Operations 2.16 S/MIME Communication Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables the setting of encryption of text of e-mail transmitted and received between the PC and the machine. 2.16.1 Setting the S/MIME Communication Note...
Page 107 Administrator Operations Touch [S/MIME Communication Settings]. Select [ON] and [E-Mail Text Encryption Method]. Select encryption strength and touch [OK]. Touch [OK]. 501/421/361 2-90...
Page 108 Administrator Operations Select [Automatically Obtain Certificates]. Select [NO] and touch [OK]. Note To ensure that correct certificate is registered, do not register certificates through [Automatically Obtain Certificates]. For registration of certificates, see "Registering the certificate" on page 2-94. 501/421/361 2-91...
Page 109: From Pagescope Web Connection
Administrator Operations <From PageScope Web Connection> For the procedure to call the Admin Mode to the display, see "Accessing the Administrator Settings" on page 2-2. Start PageScope Web Connection and access the Admin Mode. Click the [Network] tab. Click the [S/MIME] of the [E-mail Setting] menu. 501/421/361 2-92...
Page 110 Administrator Operations Make a necessary settings. Click the [OK]. Click the [OK]. 501/421/361 2-93...
Page 111: Registering The Certificate
Administrator Operations 2.16.2 Registering the certificate Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin Mode. To register an authorized certificate, do not register one using [Automatically Obtain Certificates] of [S/MIME Communication Setting] in Administrator Settings.
Page 112 Administrator Operations Select the [E-mail] and click the [OK]. Click to select [Registration of Certification Information] and, through [Browse], set the certificate information. If certificate information is to be deleted, select [Deletion of Certification Information]. Make a necessary settings. Are there any precautions to be used when making settings? % Any number that has previously been registered cannot be registered.
Page 113: Snmp Setting Function
Administrator Operations 2.17 SNMP Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables changing of the SNMP v3 Write User Password (auth-password, priv-password) required for accessing the MIB object over the network using the SNMP from the PC. In PageScope Web Connection, import/export of the Device Setting is enabled, allowing the setting for Security Level of SNMP v3 Setting to be saved or the saved backup data to be restored.
Page 114 Administrator Operations Touch [Forward¡] to show the [2/3] and touch [SNMP v3 Settings]. Touch [Forward¡] to show the [4/5] SNMPv3/Write Settings screen. Select [auth-password] or [auth-password/priv-password] of Security Level and touch [Password Setting]. 501/421/361 2-97...
Page 115 Administrator Operations Touch [Write auth]. Enter the new 8-digit-or-more auth-password from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 116 Administrator Operations Touch [Write priv]. Enter the new 8-digit-or-more priv-password from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 117: From Pagescope Web Connection
Administrator Operations <From PageScope Web Connection> For the procedure to call the Admin Mode to the display, see "Accessing the Administrator Settings" on page 2-2. Start PageScope Web Connection and access the Admin Mode. Click the [Network] tab. Click the [SNMP Setting] menu. Enter the auth-password and priv-password in the boxes marked by the rectangle, that is, the Write side SNMP v3 Setting.
Page 118 Administrator Operations Click the [OK]. What happens if the auth-password and priv-password entered does not meet the requirements of the Password Rules? % If the auth-password and priv-password entered does not comply with the Password Rules, a message appears that tells that the auth-password and priv-password entered cannot be used. Enter the correct auth-password and priv-password.
Page 119: Snmp Access Authentication Function
Administrator Operations 2.17.2 SNMP access authentication function If the settings of the Administrator mode are to be changed using SNMP from the PC, the user attempting to gain access is authenticated to be the Administrator of the machine by using the Write User Name and SNMP Password (auth-password, priv-password) of the SNMP v3 Write settings made in this machine.
Page 120: Snmp Network Setting Function
Administrator Operations 2.17.4 SNMP network setting function The Administrator who has been authenticated through SNMP access authentication from the PC is allowed to operate the network setting function. To change the setting, specify the corresponding object ID. See the table below for the setting items. Setting Item Object ID IP address setting...
Page 121: Webdav Function
Administrator Operations 2.18 WebDAV Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables setting of the WebDAV Server Password. The Administrator of the machine can gain access to the WebDAV Server over the network by using the WebDAV Server Password. WebDAV Server Password can consist of 0 to 8 digits.
Page 122 Administrator Operations Touch [WebDAV Server Settings]. Select [ON] and touch [Password Setting]. What steps should be performed to initialize a previously set password? % To initialize a previously set password, select [Initial Password]. The default value is [sysadm]. Enter the new WebDAV Server Password from the keyboard and keypad. –...
Page 123 Administrator Operations To prevent entry of a wrong password, enter the WebDAV Server Password again. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 124: From Pagescope Web Connection
Administrator Operations <From PageScope Web Connection> For the procedure to call the Network menu to the display, see steps 1 and 2 of "Changing the auth- password and priv-password" on page 2-96. Start the PageScope Web Connection and call the Network menu to the display. Click the [WebDAV Server Settings] of the [WebDAV Settings] menu.
Page 125: Tcp/Ip Setting Function
Administrator Operations 2.19 TCP/IP Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables setting of the IP Address and registration of the DNS Server. 2.19.1 Setting the IP Address Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display.
Page 126: Registering The Dns Server
Administrator Operations 2.19.2 Registering the DNS Server Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. <From the Control Panel>...
Page 127: Netware Setting Function
Administrator Operations 2.20 NetWare Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables registration as the Print Server. 2.20.1 Making the NetWare Setting Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
Page 128: Smb Setting Function
Administrator Operations 2.21 SMB Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables setting of the NetBIOS Name. 2.21.1 Setting the NetBIOS Name Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
Page 129: Appletalk Setting Function
Administrator Operations 2.22 AppleTalk Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables making of the AppleTalk Settings. 2.22.1 Making the AppleTalk Setting Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
Page 130: E-Mail Setting Function
Administrator Operations 2.23 E-Mail Setting Function When access to the Administrator of the machine by the Administrator Settings is authenticated, the machine enables setting of the SMTP Server (E-Mail Server). 2.23.1 Setting the SMTP Server (E-Mail Server) Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.
Page 131: Setting Pc-Fax Receiving
Administrator Operations 2.24 Setting PC-FAX receiving You can set whether or not to use PC-FAX receive function when the optional hard disk is mounted. 2.24.1 Setting PC-FAX receive <From the Control Panel> When the function to be used, set the following contents. Item Explanation Receiving User Box Destination...
Page 132: Setting Tsi Distribution
Administrator Operations 2.25 Setting TSI distribution When the optional hard disk is mounted, TSI distribution function will be available. 2.25.1 Setting TSI distribution <From the Control Panel> When the optional hard disk is mounted, you can set whether or not to use TSI distribution system. Item Explanation Action when TSI User Box is not...
Page 133: Setting Tsi Distribution And Register Tsi Distribution
Administrator Operations 2.25.3 Setting TSI distribution and register TSI distribution <From the Control Panel> Received fax can be distributed to other machine or box of this machine. Fax ID of sender is entered at [Sender (TSI)] and the place the data to be distributed to is set at [Forwarding Destination]. To distribute to other machine, specify the place at [Select from Address Book].
Page 134: User Operations
User Operations...
Page 135: User Authentication Function
User Operations User Operations User Authentication Function When [ON (MFP)] or [ON (External Server)] (Active Directory) is set for Authentication Method of the Administrator Settings, the User Authentication function implements authentication of the user of this machine before he or she actually uses it through the User Password that consists of 8 to 64 digits. During the authentication procedure, the User Password entered for the authentication purpose appears as "*"...
Page 136 User Operations Reminder If any User Name not registered with this machine is authenticated through User Authentication when [ON (External Server)] (Active Directory) is set for Authentication Method, the User Name is automatically registered with this machine. If there are two ore more ID & Print Documents are involved, all of them will be printed. To select and print only a specific document, select [Access] or [Login] and select the specific document from those in the ID &...
Page 137: From The Control Panel
User Operations <From the Control Panel> Touch [User Name]. – The following screen appears if any document is stored in the ID & Print User Box. What happens if [ID & Print] is selected on the printer driver side with the ID & Print Setting function not set in the machine? % The following screen appears if [ID &...
Page 138 User Operations Touch [OK]. Touch [Password]. Enter the 8-to-64-digit User Password from the keyboard or keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 139 User Operations Touch [Account Name]. Enter the Account Name from the keyboard and keypad. – Press [C] or touch [Undo] to clear the value entered. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. Touch [OK].
Page 140 User Operations Enter the 8-digit Account Password from the keyboard or keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. – Touch [Cancel] to go back to the screen shown in step 11.
Page 141 User Operations – The following screen appears if Account Track has been set. 501/421/361...
Page 142: From Pagescope Web Connection
User Operations <From PageScope Web Connection> Start the Web browser. Enter the IP address of the machine in the address bar. Press the [Enter] key to start PageScope Web Connection. Click the Registered User radio button and enter the User Name and User Password. –...
Page 143 User Operations Click the [Login]. What if a wrong User Name or User Password is entered? % If there is a mismatch of User/Account Password relative to the registered User/Account Name, a message appears that tells that authentication has not been successful. Click [OK] to go back to the screen of step 4.
Page 144: Accessing The Id & Print Document
User Operations 3.1.2 Accessing the ID & Print Document If a user, whose document is stored in the ID & Print User Box, is authenticated by [Access] or [Login], he or she can gain access to the document in the ID & Print User Box. Note Do not leave the machine while you are in the user operation mode.
Page 145 User Operations Select [ID & Print User Box] and touch [OK]. Select the desired ID & Print Document and touch [Print]. – To Delete ID & Print Document, select [Delete]. 501/421/361 3-12...
Page 146: Change Password Function
User Operations Change Password Function When [ON (MFP)] is set for Authentication Method of User Authentication, the machine permits each of all users who have been authenticated through User Authentication to change his or her User Password. The User Password entered is displayed as "*" or "●". 3.2.1 Performing Change Password Note...
Page 147 User Operations Enter the currently registered 8-digit-or-more User Password from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 148 User Operations To prevent entry of a wrong password, enter the 8-to-64-digit User Password again. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 149: From Pagescope Web Connection
User Operations <From PageScope Web Connection> For the logon procedure, see "Performing user authentication" on page 3-2. Log on to the user operation mode through User Authentication from the PageScope Web Connection. Click the [Change User Password] menu of the [Information] tab or [Change Password]. Enter the currently registered User Password and a new User Password.
Page 150: Secure Print Document Function
User Operations Secure Print Document Function The Secure Print Document function allows a Secure Print Document specified by a corresponding password from the PC to be used in the condition registered in the machine. To access a Secure Print Document file, authentication is performed through an 8-digit password that verifies an authenticated user of the Secure Print Document file.
Page 151: Setting Can Be Made Only From The Control Panel
User Operations <Setting can be made only from the control panel> For the logon procedure, see "Performing user authentication" on page 3-2. Log on to the user operation mode through User Authentication from the control panel. Press the [Box] key. Touch [Use Document].
Page 152 User Operations Enter the Secure Print ID that consists of up to 16 digits from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 153 User Operations – Touch [Cancel] to go back to the screen shown in step 8. Touch [OK]. What if there is a mismatch of the Secure Print Password relative to the Secure Print ID? % If there is a mismatch of the Secure Print Password relative to the Secure Print ID, a message ap- pears that tells that authentication has not been successful.
Page 154: User Box Function
User Operations User Box Function For all users who have been authenticated through User/Account Authentication, the machine enables the operation of registering and changing the User Box. It also enables the operation of acquiring or printing image files saved in the User Box and sending of S/MIME encrypted image files. User Box creates a User Box in the HDD as a space for storing an image file.
Page 155 User Operations Touch [Create User Box]. Touch [Public/Personal User Box]. Touch [New]. What steps should be performed to change the User Box setting? % For the procedure to change the User Box setting, see "Changing the User Box Password and user attributes and account attributes"...
Page 156 User Operations Touch [Public] or [Personal] or [Group] to select the User Box type. What steps should be performed to change the Owner Name of the User Box? % When [Personal] is selected, [Change Owner] is displayed. Then, select the owner user. % When [Group] is selected, [Change Account Name] is displayed.
Page 157 User Operations Touch [OK]. What happens if the User Password entered does not meet the requirements of the Password Rules? % If the User Box Password entered does not meet the requirements of the Password Rules with [Public] selected for User Box Type, a message appears that tells that the User Box Password that has been entered cannot be used.
Page 158: From Pagescope Web Connection
User Operations <From PageScope Web Connection> For the logon procedure, see "Performing user authentication" on page 3-2. Log on to the user operation mode through User Authentication from the PageScope Web Connection. Click the [Box] tab and the [Create User Box] menu. Make the necessary settings.
Page 159 User Operations Click the [OK]. What happens if the User Box Password entered does not meet the requirements of the Password Rules? % If the User Box Password entered does not meet the requirements of the Password Rules with [Public] selected for User Box Type, a message appears that tells that the User Box Password that has been entered cannot be used.
Page 160: Changing The User Box Password And User Attributes And Account Attributes
User Operations 3.4.2 Changing the User Box Password and user attributes and account attributes Note Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave the machine, be sure first to log off from the user operation mode. <From the Control Panel>...
Page 161 User Operations What happens if there is a mismatch in the User Box Password? % If there is a mismatch between the currently registered User Box Password and the User Box Pass- word entered, a message appears that tells that there is a mismatch in the User Box Password and the screen of step 2 reappears.
Page 162 User Operations What happens when the User Box Type is changed? % Changing the User Box Type clears the User Box Password. Perform steps 9 through 15 to set the User Box Password. What happens if the User Box Password entered does not meet the requirements of the Password Rules when [Public] is set for the box type? % If the User Box Password entered does not comply with the Password Rules with [Public] set for the box type, a message appears that tells that the User Box Password entered cannot be used.
Page 163 User Operations Touch [Password]. Enter the currently set 8-digit User Box Password from the keyboard or keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 164 User Operations Enter the new 8-digit User Box Password from the keyboard and keypad. – Press the [C] key to clear all characters. – Touch [Delete] to delete the last character entered. – Touch [Shift] to show the upper case/symbol screen. –...
Page 165: From Pagescope Web Connection
User Operations <From PageScope Web Connection> For the logon procedure, see "Performing user authentication" on page 3-2. Log on to the user operation mode through User Authentication from the PageScope Web Connection. Click the [Box] tab and the [Open User Box] menu. Enter the User Box Number and User Box Password of the target User Box and click [OK].
Page 166 User Operations Click the [User Box Setting]. – Go to step 5 if the selected User Box Type is [Personal] or [Group], and go to step 6 if the selected User Box Type is [Public]. What steps should be performed to delete a User Box? % To delete a User Box, click [Delete User Box].
Page 167 User Operations What happens if User Box Owner is changed. is clicked? % If the "User Box Owner is changed." check box is clicked, it clears the User Box Password. Be sure to set the User Box Password again. % If the "User Box Owner is changed." check box is not clicked, the changes made will not be validated.
Page 168 User Operations What if no Owner Name, or a wrong one, has been entered? % If no Owner Name is entered, a message appears that tells that no Owner Names have been en- tered. Enter the correct Owner Name. % If a user name not registered with the machine is entered in the "Owner Name" box, a message appears that tells that the Owner Name entered in the box is illegal.
Page 169: Accessing The User Box And User Box File
User Operations 3.4.3 Accessing the User Box and User Box file <For control panel> Operation Menu Type Functions that can be Performed Save Document Read new document Use Document Print, Send (fax, e-mail, file) File Document Delete, Move, Copy, and Edit Name for files Different functions can be performed on different types of files stored in the User Boxes.
Page 170: From The Control Panel
User Operations <From the Control Panel> For the logon procedure, see "Performing user authentication" on page 3-2. Log on to the user operation mode through User Authentication from the control panel. Press the [Box] key. Select the operation menu. Select the any arbitrary User Box and touch [OK]. Enter the 8-digit User Box Password from the keyboard and keypad.
Page 171 User Operations Select any arbitrary file. Select the desired function from Print setting, Bind setting, TX setting and binding TX. – Selecting [Delete] will delete the specified file. Press the [Start] key or touch [Start]. 501/421/361 3-38...
Page 172: From Pagescope Web Connection
User Operations <From PageScope Web Connection> For the logon procedure, see "Performing user authentication" on page 3-2. Log on to the user operation mode through User Authentication from the PageScope Web Connection. Click the [Box] tab and the [Open User Box] menu. Enter the User Box Number and User Box Password of the target User Box and click [OK].
Page 173 User Operations Select the desired operation from the pull-down menu and click [Changes the display]. – Selecting the [Delete] in step 4 will cause a message to appear that confirms whether the specified file can be deleted or not. Click [OK] to delete the specified file. Select the document and perform the intended function.
Page 174: Sending S/Mime Box Files
User Operations 3.4.4 Sending S/MIME box files Note Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave the machine, be sure first to log off from the user operation mode. To select [E-Mail Encryption], the Administrator of the machine must make the S/MIME settings in advance.
Page 175 User Operations Select [E-Mail Encryption] and touch [Close]. What happens if [E-Mail Encryption] is selected after the destination has been set? % If [E-Mail Encryption] is selected after the destination has been set, the set destination is canceled, making it necessary to set the destination once again. Select the destination and touch [Start] or press the Start key.
Page 176: Outline Of Document Save
User Operations Outline of document save What Document save can do When the data is saved at box mode, it directly specifies the box that the document will be saved. The document to be saved is regarded same as the scan save. <Public User Box/Personal User Box/Group User Box>...
Page 177: Document Save Screen
User Operations <System Box> When [System User Box] tab is selected, list of boxes the data can be stored will appear. Select the desired box. When you select [Annotation User Box], more specific box can be selected. Document save screen Item Explanation User Box...
Page 178: File Style
User Operations File style To select the file style to save the scanned data. <File style> The selectable file style is as follows Item Explanation Save as PDF TIFF Save as TIFF Save as XPS Reminder Even if the file style has already been selected at box save, you need to specify the file style when downloading data.
Page 179: Application Software
Application Software...
Page 180: Pagescope Data Administrator
Application Software Application Software PageScope Data Administrator PageScope Data Administrator is an application for management purpose that allows the authentication, destination and network functions of the machine to be edited or registered from a PC connected over the network. It allows the authentication, destination and network setting list to be downloaded in your PC, the data in the list to be edited on the PC, and then the data to be written in the machine.
Page 181 Application Software – The following screen appears if [Authentication Settings/Address Settings] has been selected in step 2. – The following screen appears if [Administrator settings] has been selected in step 2. Type the 8-digit Administrator Password registered in the machine and click [OK]. –...
Page 182 Application Software What happens if a wrong Administrator Password is entered? % If a wrong Administrator Password is entered, a message appears saying that there is a mismatch in the passwords and entry of the Administrator Password will be prohibited for five sec. Wait for some while before entering the correct Administrator Password.
Page 183: Setting The User Authentication Method
Application Software 4.1.2 Setting the user authentication method Reminder To change the user authentication method from "Device authentication" to "Network server authenti- cation," it is necessary first to register the domain name of Active Directory on the machine side. If "Network server authentication" is selected, "Active Directory" must invariably be selected. <From the PC>...
Page 184 Application Software From the pull-down menu of User authentication, select the user authentication method. Click the [Export to the device]. Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been suc- cessful because of a device lock error.
Page 185: From The Pc
Application Software 4.1.3 Changing the authentication mode Note Changing the Account Track setting erases all user and account information data that has previously been registered. This changes all Personal User Boxes owned by the users who are deleted and all Group User Boxes owned by the accounts that are deleted to Public User Boxes.
Page 186 Application Software Select the specific [Authentication mode] to be changed and click [Next]. – If [User Authentication and Account Track] has been selected, set [The ratio of the number of Users] and [The ratio of the number of Accounts]. Verify the new authentication mode and click [Write]. Click the [Finished].
Page 187 Application Software – If [User Authentication and Account Track] has been selected in step 5, [Synchronize] is set for "Synchronize user authentication and account track." If you want user authentication not synchronized with account track, click to deselect [Synchronize user authentication and account track] and execute [Export to the device] once again.
Page 188: From The Pc
Application Software 4.1.4 Making the user settings <From the PC> For the procedure to access the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Administrator.
Page 189: From The Pc
Application Software 4.1.5 Making the account settings <From the PC> For the procedure to access the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. Access the machine through [Authentication Settings/Address Settings] mode of PageScope Data Administrator.
Page 190: From The Pc
Application Software 4.1.6 Registering the certificate Note Set 1024 bits or more for the key length of the RSA public key for the certificate of each destination. If the abbreviated name and E-mail address have not been entered, an input error message appears. Then, click [OK] and enter the abbreviated name and E-mail address.
Page 191 Application Software Click [Register] of S/MIME Certification file and select the certificate to be registered. Make the necessary settings. Click the [OK]. Click the [Export to the device]. Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been suc- cessful because of a device lock error.
Page 192: Snmp Setting Function
Application Software 4.1.7 SNMP Setting Function <Changing the auth-password and priv-password> For the procedure to access the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. Access the machine through [Administrator settings] mode of PageScope Data Administrator. Click the Administrator settings expand button.
Page 193 Application Software Click the "Security Level" pull-down menu and select [auth-password] or [auth-password/priv- password]. Click the "Set a password" check box and enter the new 8-digit-or-more auth-password or priv- password. Click the [Export to the device]. What happens if the auth-password or priv-password entered does not meet the requirements of the Password Rules? % If the auth-password or priv-password entered does not meet the requirements of the Password Rules, [Export to the device] cannot be selected.
Page 194: Dns Server Setting Function
Application Software 4.1.8 DNS Server Setting Function <Registering the DNS Server> For the procedure to access the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. Access the machine through [Administrator settings] mode of PageScope Data Administrator. Click the Administrator settings expand button.
Page 195: Netware Setting Function
Application Software 4.1.9 NetWare Setting Function <Making the NetWare Setting> For the procedure to access the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. Access the machine through [Administrator settings] mode of PageScope Data Administrator. Click the Administrator settings expand button.
Page 196: Smb Setting Function
Application Software 4.1.10 SMB Setting Function <Setting the NetBIOS Name> For the procedure to access the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. Access the machine through [Administrator settings] mode of PageScope Data Administrator. Click the Administrator settings expand button.
Page 197: Appletalk Setting Function
Application Software 4.1.11 AppleTalk Setting Function <Making the AppleTalk Setting> For the procedure to access the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. Access the machine through [Administrator settings] mode of PageScope Data Administrator. Click the Administrator settings expand button.
Page 198: E-Mail Setting Function
Application Software 4.1.12 E-Mail Setting Function <Setting the SMTP Server (E-Mail Server)> For the procedure to access the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. Access the machine through [Administrator settings] mode of PageScope Data Administrator. Click the Administrator settings expand button.
Page 199: Pagescope Box Operator
Application Software PageScope Box Operator PageScope Box Operator is application software used exclusively for changing the name of scan or fax data stored in a User Box, downloading or deleting such scan or fax data, creating a User Box, changing the prop- erties (user attributes) of a User Box, and performing other tasks.
Page 200 Application Software Click the [OK]. What happens if a wrong User Password is entered? % If the User Password entered does not correspond to the registered User Name, a message appears that tells that authentication has not been successful. Click [OK] and then enter the correct User Password.
Page 201: Creating A User Box
Application Software 4.2.2 Creating a User Box <From the PC> For the procedure to access the User Box, see steps 1 through 7 of "Accessing User Box" on page 4-21. Access the User Box through PageScope Box Operator. From the [Box Operator] menu, select [Create User Box]. Or, click Make the necessary settings.
Page 202 Application Software Reminder For the procedure to change the User Box Password and properties (user attributes, account at- tributes), see "Changing User Box properties (user attributes, account attributes)" on page 4-25. 501/421/361 4-24...
Page 203: From The Pc
Application Software 4.2.3 Changing User Box properties (user attributes, account attributes) Reminder If the "Save box password until disconnected" check box has been selected, the User Box Password entered is stored in the PC being used. If you do not want the User Box Password stored, clear the "Save box password until disconnected"...
Page 204 Application Software What precautions should be used when User Box Type is changed from Personal or Group to Public? % If User Box Type is changed from "Personal" or "Group" to "Public" and if the User Box Password set for the Personal or Group User Box before this change does not meet the requirements of the Password Rules, a message appears that tells that the User Box Password is illegal.
Page 205: From The Pc
Application Software 4.2.4 Accessing the User Box file Different functions can be operated depending on the file format. Study the following table for the relationship between the file format and operable functions. File format Operable functions Icon display, thumbnail display, detail display, opening in a specific application, file acquisition, file name change, file deletion, copy to another User Box, move to another User Box, copy to another Folder, move to another Folder TIFF...
Page 206: From The Pc
<From the PC> Start the image processing application. From the [File] menu, click [Read], and then select [KONICA MINOLTA HDD TWAIN Ver.3]. Select this machine and click [Connect]. Select the "Login as the Registered User" radio button and enter the User Name and the 8-to-64-digit User Password.
Page 207 Application Software Click the [OK]. What happens if a wrong User Password is entered? % If a wrong User Password is entered for the corresponding User Name registered, a message appears that tells that authentication has not been successful. Enter the correct User Name and User Password.
Page 208: From The Pc
Application Software PageScope Direct Print PageScope Direct Print is an application that allows a PDF file or a TIFF file to be directly transmitted to, and printed on, the printer. It permits printing of data through drag and drop to the desktop icon and using the context (right-click) menu of Windows, and automatic printing of data using a hot folder.
Page 209 Application Software To enable Account Track, click the [Use Account Track] check box. Enter the Account Name and 8-to-64-digit Account Password registered with the machine. Click the [OK]. Note If there is a mismatch between the User Password and Account Password entered and the User Name and Account Password registered, the specified file is erased as an error from the machine without being printed.
Page 210: From The Pc
Application Software HDD Backup Utility The HDD Backup Utility, which is to be installed in the PC of the Administrator of the machine, is application software used exclusively for accessing the HDD in this machine. The HDD Backup Utility functions performed by the Administrator of the machine allow the image data saved in the HDD of the machine to be backed up and restored.
Page 211 Application Software Click the [Next]. What happens if a wrong Administrator Password is entered? % If a wrong Administrator Password is entered, a message appears saying that there is a mismatch in the passwords. Enter the correct Administrator Password. % If the Enhanced Security mode is set to [ON], entry of a wrong password is counted as unauthorized access.
Page 212 Application Software Type a backup folder name that consists of one to 50 characters in the "Backup folder name" text box and click [Next]. To set a password for the backup file, select the corresponding check box and type a password that consists of one to 64 digits in the "Password for the backup files"...
Page 213 Application Software Make sure that the backup procedure has been completed. Then, click [Finish]. Reminder In Backup, none of the following settings are backed up: Administrator Password, CE Password, HDD Lock Password, Flash Memory Lock Password, and CE Lock Release Time. Security settings other than the above are all backed up.
Page 214: Restore
Application Software 4.5.2 Restore Reminder If the "Save the administrator password" check box is selected, the Administrator Password entered is stored in the PC being used. If you do not want the Administrator Password stored, clear the "Save the administrator password" check box. <From the PC>...
Page 215 Application Software Type the 8-digit Administrator Password registered in the machine in the "Administrator Password" box. Click the [Next]. What happens if a wrong Administrator Password is entered? % If a wrong Administrator Password is entered, a message appears saying that there is a mismatch in the passwords.
Page 216 Application Software Click the [OK]. Make sure that Restore procedure has been completed and then click [Finish]. Reminder Restore doesn't backup Administrator Password, CE Password, HDD Lock Password, Flash Memory Lock Password, and CE Lock Release Time. But please note that all other security data is backed up at restore.

This manual is also suitable for:

Bizhub 421 Bizhub 501

Konica Minolta bizhub 361 Security Manual

1 Security

2 Administrator Operations

3 User Operations

4 Application Software

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