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Konica Minolta bizhub C652 User Manual

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bizhub C652/C552
SCAN JOBS SHOPS
business_by design

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Summary of Contents for Konica Minolta bizhub C652

  • Page 1 C652/C552 SCAN JOBS SHOPS business_by design...

  • Page 2: Table Of Contents

    Table of Contents Registering Scan Subject Lines ......... . . 1 Selecting a Pre-registered Subject Line when sending an Email .

  • Page 3: Registering Scan Subject Lines

    C652/C552 Scan Job Shops Registering Scan Subject Lines A Real Estate offi ce employs many agents, each of which must communicate with their clients on a daily basis in an effi cient and productive manner. The ability to pre-register default subject lines allows the realtor to store commonly used subject lines and retrieve them in an instant.
  • Page 4 C652/C552 Scan Job Shops Touch Email Settings Touch Email Subject Touch New...
  • Page 5 C652/C552 Scan Job Shops Touch Subject Enter Subject, up to 64 characters can be entered (type “Title Documents”) Press OK twice The Email subject has been registered. Press Close until you return to the main screen.

  • Page 6: Selecting A Pre-Registered Subject Line When Sending An Email

    C652/C552 Scan Job Shops Selecting a Pre-registered Subject Line when sending an Email Press Fax/Scan key Load Original Touch Address Book and select Email destination(s). Touch Communication Settings...
  • Page 7 C652/C552 Scan Job Shops Touch Email Settings The Document, Subject, From and Body fi elds appear. The default document name and default subject line appear in their respective fi elds. Touch Subject to view the subjects that have been pre-registered (“Title Documents”...
  • Page 8 C652/C552 Scan Job Shops Highlight the desired subject (“Title Documents”) and touch OK The registered subject selected in the previous step will appear in the subject line (and the selected subject will appear in the subject line of the received Email message).

  • Page 9: Changing The "From Address" When Sending An Email

    C652/C552 Scan Job Shops Changing the “From Address” when sending an Email Press Fax/Scan key Load Original Touch Address Book and select Email destination(s). Touch Communication Settings...
  • Page 10 C652/C552 Scan Job Shops Touch Email Settings The Document Name, Subject, From and Body fi elds appear. The default document name and default subject line appear in their respective fi elds. If the Administrator has entered their email address, it will also appear (as shown below).
  • Page 11 C652/C552 Scan Job Shops Touch Clear on the keypad to remove present address Enter the From information using the keypad. Touch OK Touch Close until you return to main screen Press Start to send the Email.

  • Page 12: Thumbnail Preview

    C652/C552 Scan Job Shops Thumbnail Preview Thumbnail Preview allows you to view the fi rst page of the stored document, the name of the document and the number of document pages. This feature enables the user to verify that they are accessing the correct document.
  • Page 13 C652/C552 Scan Job Shops Touch Use/File Enter the Password assigned to the User Box. Touch OK...
  • Page 14 C652/C552 Scan Job Shops The list of documents stored in the User Box is displayed. Note: The contents of an Encrypted document CANNOT be previewed.
  • Page 15 C652/C552 Scan Job Shops ENLARGING THE THUMBNAIL PREVIEW Highlight the document you want to preview. Press Document Details. Touch Preview. Touch the Zoom buttons. Other Enlargement views include 2%, 4% and 8% Zoom. To select a different area to be enlarged, touch the Scroll Bar Arrows at the bottom of the image.

  • Page 16: Saving A Pdf Encrypted Document/Pdf Encryption Settings

    C652/C552 Scan Job Shops Saving a PDF Encrypted Document/ PDF Encryption Settings Load Original Press Fax/Scan key Touch Scan Settings Touch File Type...
  • Page 17 C652/C552 Scan Job Shops Touch Encryption Encryption Level: Low Level High Level Password Enter document changing permissions password Document Permissions Enter password for recipient to open document Detail Settings Select to allow or restrict document manipulation options Touch OK 3 times...

  • Page 18: Printing A Pdf Encrypted Document From The User Box

    C652/C552 Scan Job Shops Printing a PDF Encrypted Document from the User Box In order to print a document saved in the Encrypted User Box, the password specifi ed when the document was saved must be entered. Press User Box Key...
  • Page 19 C652/C552 Scan Job Shops Touch Use/File A list of documents appears Select the document to be printed Under Print Settings touch Print Type in password...
  • Page 20 C652/C552 Scan Job Shops Press Start Start...

  • Page 21: Annotation (Bates Stamping) User Box

    C652/C552 Scan Job Shops Annotation User Box (Bates Stamping) The Annotation User Box function is performed by fi rst programming the data (set-up) required for a specifi c “Bates Stamp”. This data is saved and accessed through an Annotation User Box registration.
  • Page 22 C652/C552 Scan Job Shops Touch New Enter User Box Name and Password Touch Name Enter a name for the User Box Name and touch OK Touch Password Enter a password that is easily remembered and touch OK Enter password a second time to confi rm and touch OK Note: Passwords can be one to eight characters in length;...
  • Page 23 C652/C552 Scan Job Shops Touch Forward to access screen 2/3 Choose a Count Up parameter (By Job or By Page) Note: The “Count Up” parameter defi nes how the sequential numbering of the Bates Stamping will be determined. “By Job” will apply one sequential number to all pages of each successive job.
  • Page 24 C652/C552 Scan Job Shops Enter the desired data. This information is the fi rst to appear in the Annotation fi eld. Enter a simple name. Touch OK Touch Secondary Field and enter data This fi eld will appear as a second set of text in the Annotation data fi...
  • Page 25 C652/C552 Scan Job Shops Touch Jan. 23, 2007 format. Touch 1:23PM time format Touch OK Touch Number Type Touch 00000123 format Touch OK...
  • Page 26 C652/C552 Scan Job Shops Touch Density. This determines how dark the Annotation Stamp will be imprinted on the scanned image. Choose Dark Touch OK Touch Print Position This choice places the Annotation Stamp at either the top or the...
  • Page 27 C652/C552 Scan Job Shops Touch Bottom Touch OK Touch Forward to display screen 3/3. This is the Auto Delete Document Time. Choose “fl ush” time after which the Annotation Stamp data will be erased or choose Save. Touch Save.
  • Page 28 C652/C552 Scan Job Shops APPLYING THE ANNOTATION TO A SCANNED DOCUMENT The Annotation “Bates” Stamp is applied to scanned documents Note: Some electronic document management applications can apply a “Bates Stamp” after pulling the scan into the application via Twain scanning.
  • Page 29 C652/C552 Scan Job Shops Touch Scan Settings Touch Document Name Press the C (Clear) key to clear the name fi eld Enter a name for the scan (for this exercise use “Bates”) Touch OK Touch File Type Touch PDF Touch Multi Page in the fi...
  • Page 30 C652/C552 Scan Job Shops Touch Annotation Choose registered Annotation User Box Touch OK Press Start A scan has now been sent with “Bates Stamping” per the programming performed in the exercises above.
  • Page 31 C652/C552 Scan Job Shops In order to check the Annotation Stamp applied, follow these steps: Press User Box hard key Touch Use Document tab Touch System User Box Touch Annotation User Box Touch Use/File Touch the registered Annotation User Box Touch OK Select the document you’ve scanned.

  • Page 32: Shortcut Keys

    C652/C552 Scan Job Shops Shortcut Keys Two keys can be placed on the opening screen of the Fax/Scan mode as a shortcut to over 20 additional fax/scan functions not available the opening screen. Note: Two “Shortcut Keys” can also be programmed for the “Copy Mode”.
  • Page 33 C652/C552 Scan Job Shops Touch Scan/Fax Settings Touch Shortcut Key 1 Note: To cancel the Shortcut Key, touch “Off” Touch ON, and then touch Communication Method Settings touch OK...
  • Page 34 C652/C552 Scan Job Shops Touch Shortcut Key 2 Touch ON Scroll to Page 3/3 and select Email Settings Touch OK. Press Close until you return to the main screen Verify that the 2 shortcut keys are visible at the bottom of...

  • Page 35: Limiting Access To Destinations

    C652/C552 Scan Job Shops Limiting Access to Destinations OVERVIEW The MFP allows you to enter User Names into the address book. These users can have access to Email and fax destinations registered in the address book. This is a workgroup device, and is usually placed in a location where many users will have access to it.
  • Page 36 • Please check with your Network Administrator to ensure that all the network settings have been made. For assistance, please contact your local authorized Konica Minolta technical representative. APPLICATION A branch operation of a large logistics company called AFC Trucking has purchased an MFP on your recommendation.
  • Page 37 C652/C552 Scan Job Shops JOB REQUIREMENTS 1. Enable User Authentication 2. Enter the Users 3. Enter the Destinations (name and the respective Email address) 4. Enter Groups 5. Assign Users to Groups 6. Assign Levels to Users 7. Assign Levels to Destinations 8.
  • Page 38 C652/C552 Scan Job Shops 7. Under Job Setting touch ON MFP 8. Touch Public User Access 9. Under Job Setting Touch ON (Without Login) 10. Touch OK 11. A screen will appear: “Are You Sure You Want to Clear All Data?”...
  • Page 39 C652/C552 Scan Job Shops 12. Touch OK 13. Touch Password enter X OK (for this job always use lower case x as password) 14. Enter Password X again to confi rm 15. Enter Email address , jboss@afc.com , touch OK 16.
  • Page 40 C652/C552 Scan Job Shops 16. Touch OK until you are back at the Email screen 17. Repeat steps 6-15 and enter Destinations for: Sue Boss, Joe User, Bart User, Tony Sales, Kate Sales, Amy Admin, the (2) fax numbers orders for deli 18.
  • Page 41 C652/C552 Scan Job Shops 8. Touch Create Group 9. Select a Group (01-20) 10. Select Group 01 button 11. Touch Edit 12. Touch Group Name 13. Enter Admin 14. Touch OK Select an Access Allow (permission) level (0-5) 15. Select 5 16.
  • Page 42 C652/C552 Scan Job Shops SPECIFYING A DESTINATION 1. Press the Utility/Counter key 2. Touch Administrator Settings 3. Enter password (12345678) 4. Touch OK 5. Touch User Authentication/ Account Track 6. Touch OK 7. Touch Limiting Access to Destinations 8. Touch Apply Levels/ Group to Destinations 9.
  • Page 43 C652/C552 Scan Job Shops 10. Touch Amy Admin 11. Touch Apply Level Either an Access Permission Level or an Access Permission Group can be specifi ed for each destination Only ONE Access Permission Group can be specifi ed for a single destination 12.
  • Page 44 C652/C552 Scan Job Shops 25. Repeat for Executive, Sales and Public 26. Touch CLOSE until you return to the Apply Levels/Group to Destinations screen SPECIFYING A USER LEVEL 1. Press the Utility/Counter key 2. Touch Administrator Settings 3. Enter password (12345678) 4.
  • Page 45 C652/C552 Scan Job Shops 9. Select Jeannie Boss The Public User Box and Personal User Box settings appear only when access by a public user is permitted If use by a public user is permitted, “Public” appears as the User Name.
  • Page 46 C652/C552 Scan Job Shops TO SPECIFY THE USER GROUP 1. Touch Jeannie 2. Touch Apply Group 3. Touch YES 4. Touch Admin (Jeannie Boss is in Admin Group) 5. Touch OK 6. Repeat for Sue Boss, Joe User, Bart User, Tony Sales, Kate Sales, Amy Admin, the (2) fax numbers, &...
  • Page 47 C652/C552 Scan Job Shops SPECIFYING LIMITED ACCESS SETTINGS Level settings can be specifi ed for registered address book destinations, group destinations, and Fax/Scan program destinations. Note: The level for a registered destination is “0”. The level and group cannot be set higher than the level specifi...
  • Page 48 C652/C552 Scan Job Shops PERFORMING THE SCAN JOB Now let’s send a scan job from a User to the Destinations programmed. 1. Press Fax/Scan key on the control panel 2. Touch Search 3. Touch Address Type 4. Touch Group 5.
  • Page 49 C652/C552 Scan Job Shops 6. Touch Executive group destination A list of destinations registered in the group appears Select the destination to where the data is to be sent 7. Touch sboss@afc.com ksales@afc.com buser@afc.com and 201.867.5309 8. Touch OK...
  • Page 50 C652/C552 Scan Job Shops 11. Load the document into the feeder 12. Press the START Key Scanning of the documents begins and the data is sent HOW TO SELL FEEDBACK — LIMIT ACCESS TO DESTINATIONS • If an organization has color – this will help them manage usage.

  • Page 51: Group/Programs

    C652/C552 Scan Job Shops Group/Programs Press Fax/Scan key on control panel Touch Search Touch Address Type...
  • Page 52 C652/C552 Scan Job Shops Touch Group The destination registered as groups appear Touch the button for the group destination A list of destinations registered in the group appears Select the destination to where the data is to be sent, touch OK...
  • Page 53 C652/C552 Scan Job Shops Touch OK until the Fax/Scan Screen appears Make any Scan Settings, Original Settings, Comm. Settings Load the documents into the document feeder Press the Start Key Start Scanning of the documents begins and the data is sent...

  • Page 54: Send And Print

    C652/C552 Scan Job Shops Send and Print This function allows the user to make copies of the document being scanned in one operation. Parameter Description Copies Use the keypad to type in the number of copies to be printed.
  • Page 55 C652/C552 Scan Job Shops Touch Send & Print Enter # of Sets (1-9999) using numeric keypad Select 1-Sided or 2-Sided output...
  • Page 56 C652/C552 Scan Job Shops Select Finishing (Staple: “None”, “Corner”, “Position Setting”*) * If “Position Setting” is selected, then choose the position of the staple Touch OK Touch Close Touch OK Select Destination...
  • Page 57 C652/C552 Scan Job Shops The following steps are required if User Authentication is activated on the device. Select Communication Settings Select Email Settings Enter From information (when User Authentication is activated) Press Start...

  • Page 58: Scanning Z-Folded Originals

    C652/C552 Scan Job Shops Scanning Z-Folded Originals Parameter Description Mixed Original Select this setting when documents of different sizes are loaded into the ADF (optional). The scan speed is decreased since the size of each page is detected before it is scanned.
  • Page 59 C652/C552 Scan Job Shops Touch Z-Folded Original Place Original in ADF Touch OK Select Destination Touch Start Start...

  • Page 60: Scanning Long Originals

    C652/C552 Scan Job Shops Scanning Long Originals This setting is selected when you are scanning documents that exceed the maximum document size (11” x 17”). Would apply to those documents that are longer than 17” in length (maximum length supported is 39.25").
  • Page 61 C652/C552 Scan Job Shops Place Original in ADF Touch OK Select Destination Press Start Start...

  • Page 62: Scan-To-Usb

    C652/C552 Scan Job Shops Scan-to-USB WHAT & WHY “Scan-to-USB” feature allows you to scan your originals to your USB device through the MFP. It is a fast and easy way of converting your hard copies to electronic format and store them.
  • Page 63 C652/C552 Scan Job Shops Pre-Requisites You will need an USB device with some memory in it. You will also need originals containing text or graphics. In addition, you will need access to Administrator Settings via a password. The default password is 12345678.
  • Page 64 C652/C552 Scan Job Shops Press User Box hard key on the control panel Touch Save Document tab Touch User Box Touch System User Box Touch External Memory Touch OK Touch Document Name tab Press C to clear the name assigned by the machine Type “test”...
  • Page 65 C652/C552 Scan Job Shops HOW TO SELL FEEDBACK — SCAN-TO-USB • No laptop boot up required. • Can I have that fi le? — quick print. • Load fi les on thumb drive – go to meeting – download at device –...

  • Page 66: Scan-To-Usb With User Authentication

    C652/C552 Scan Job Shops Scan-to-USB with User Authentication WHAT & WHY “Scan-to-USB with User Authentication” feature allows you to restrict/allow scanning operations to your USB device by user. PRECAUTIONS Scanned data is stored directly to external memory. System setting changes required to support this function.
  • Page 67 C652/C552 Scan Job Shops Pre-Requisites You will need a USB device with some memory in it. You will also need originals containing text or graphics. In addition, you will need access to Administrator Settings via a password. The default password is 12345678.
  • Page 68 C652/C552 Scan Job Shops Touch #1 General Settings Touch User Authentication tab Select ON MFP Press OK A screen will ask: “Are you sure you want to clear all data?” Select YES Press OK Touch #2 User Authentication Settings...
  • Page 69 C652/C552 Scan Job Shops Scroll down to Page 2 Touch Save to External Memory tab Select ALLOW Press OK – 2 times Press CLOSE – 5 times 5 times Note that the default is RESTRICT...

  • Page 70: User Access Restrict/Allow Scan-To-Usb

    C652/C552 Scan Job Shops User Access Restrict/Allow Scan-to-USB WHAT & WHY “User Access Restrict/Allow Scan-to-USB” feature allows you to restrict/allow scanning operations to your USB device without disabling Print to USB feature. PRECAUTIONS Scanned data is stored directly to external memory.
  • Page 71 C652/C552 Scan Job Shops Pre-Requisites You will need a USB device with some memory in it. You will also need originals containing text or graphics. In addition, you will need access to Administrator Settings via a password. The default password is 12345678.
  • Page 72 C652/C552 Scan Job Shops Press OK Press CLOSE – 4 times NOTE: When OFF mode is selected the “Scan-to-USB” function will be disabled, however, the “Print from USB” function will still be available. This functionality is only to restrict or allow users to scan to USB devices.

  • Page 73: Scan-To-Webdav

    C652/C552 Scan Job Shops Scan-to-WebDAV The Traditional method for uploading content to a web server is File Transfer Protocol (FTP), but using this approach has its disadvantages. • Using FTP requires that your open additional ports on your fi rewall and this can increase the attack surface of your network and make it more susceptible to penetration by attackers.
  • Page 74 C652/C552 Scan Job Shops WHAT IS WEBDAV? www.webDAV.org Briefl y: WebDAV stands for “Web-based Distributed Authoring and Versioning”. It is a set of extensions to the HTTP protocol which allows users to collaboratively edit and manage fi les on remote web servers.
  • Page 75 Notes...
  • Page 76 ©2009 KONICA MINOLTA BUSINESS SOLUTIONS U.S.A., INC. All rights reserved. Reproduction in whole or in part without written permission is prohibited. Konica Minolta and The essentials of imaging are trademarks of KONICA MINOLTA HOLDINGS, INC. bizhub, Emperon, PageScope, and Data Administrator are trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

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