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Sharp MX-FXX1 Manual

Sharp MX-FXX1 Manual

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  • Page 1 MODEL: MX-FXX1 Facsimile Guide...

  • Page 2: Table Of Contents

    TABLE OF CONTENTS USING THE DOCUMENT GLASS FOR ABOUT THIS MANUAL ......4 TRANSMISSION......32 •...
  • Page 3 TRANSMITTING ORIGINALS OF DIFFERENT USING AN EXTENSION PHONE SIZES (Mixed Size Original) ....82 FAXING THIN ORIGINALS (Slow Scan Mode)..84 CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) .

  • Page 4: About This Manual

    • Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.
  • Page 5 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format"...

  • Page 6: Before Using The Machine As Afax

    BEFORE USING THE MACHINE AS A FAX This section provides information that you should know before using the machine as a fax machine. BASE SCREEN OF FAX MODE To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax mode, touch the [IMAGE SEND] key and then touch the [Fax] tab.

  • Page 7: Base Screen Of Fax Mode

    BASE SCREEN OF FAX MODE This screen is used to select settings and operations in fax mode. DOCUMENT COPY IMAGE SEND FILING Ready to send. (10) Speaker Resend Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Scan: Auto Send: Auto...
  • Page 8 (14) (15) This shows the currently selected fax reception mode and the amount of free memory remaining. When "Hold Setting for Received Data Print" is enabled, ☞ this appears when a fax has been received. Touch this RECEIVING FAXES (page 55) key to open a password entry screen.

  • Page 9: Address Book Screen

    ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (10) CCC CCC 0123456789 Condition (11) Settings AAA AAA BBB BBB Address Review CCC CCC DDD DDD Address Entry EEE EEE FFF FFF Global GGG GGG HHH HHH...

  • Page 10: Changing The Display Of One-Touch Keys In The Address Book Screen

    Destinations stored for the network scanner and Internet fax functions are indicated by a different icon. ☞ RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 16) • System Settings: Address Book This is used to store fax numbers in one-touch keys. •...
  • Page 11 Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs by their initials. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Frequent Use] index.

  • Page 12: Fax Transmission Sequence

    FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Change the mode. Change to fax mode. DOCUMENT Touch the [IMAGE SEND] key and then the [Fax] tab.
  • Page 13 Special mode settings Touch the [Special Modes] key to select special modes such Scan Internet Fax USB Mem. Scan PC Scan as timer transmission and the erase function. Address Book Original Auto Auto Scan: Send: Direct TX Exposure Auto Sub Address Resolution Standard Special Modes...
  • Page 14 Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [BLACK & WHITE START] key ( Transmission begins (2) When scanning is finished, replace the original with the next original.

  • Page 15: Entering Destinations

    ENTERING DESTINATIONS This chapter explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Enter the destination fax number with the numeric keys.

  • Page 16: Retrieving A Fax Number From The Address Book

    RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called "one-touch dialling". It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key.

  • Page 17: Retrieving A Stored Destination

    RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. Touch the [Address Book] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original Auto Auto Scan: Send: Direct TX Exposure Auto Sub Address...

  • Page 18: Checking And Deleting Entered Destinations

    CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). Touch the [Address Review] key. Condition Settings AAA AAA BBB BBB Address Review DDD DDD CCC CCC...

  • Page 19: Destination

    USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be retrieved using the key. This can be done in the base screen of fax mode or in the address book screen. Touch the key.

  • Page 20: Retrieving A Destination From Aglobal Address Book

    RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book. Open the global address search screen. (1) Touch the [Address Book] key in the base Condition screen.
  • Page 21 Select the destination. (1) Touch the key of the desired destination. Condition If no names are found that match the search letters, a Settings Detail message will appear. Touch the [OK] key to close the Address Review XXX AAA 0123456789 message and touch the [Search Again] key to search Search Again XXX BBB...

  • Page 22: Using The Resend Function

    USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these can be selected to resend to that destination. Touch the [Resend] key. Ready to send. Speaker Resend Scan...

  • Page 23: Chain Dialling

    CHAIN DIALLING Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled as a single number. Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are stored separately in one-touch keys.

  • Page 24: Basic Transmission Methods

    BASIC TRANSMISSION METHODS This chapter explains the basic procedures for sending a fax. TRANSMISSION METHODS The methods that can be used to send a fax from the machine are explained below. Select the method that best suits your needs. To fax a large number of sheet originals, use the automatic document feeder. The originals will be scanned into memory and then transmitted (memory transmission).
  • Page 25 System Settings (Administrator): Quick On Line Sending This is used to disable Quick Online transmission. In this case, fax transmissions will be sent by memory transmission (reserved and then transmitted). To fax thick originals or pages of a book, use the document glass. The transmission will be reserved after all pages are scanned (memory transmission).

  • Page 26: Original

    PLACEMENT ORIENTATION OF THE ORIGINAL When an A4 (8-1/2" x 11") original is placed in vertical orientation ( ), the image is automatically rotated 90 degrees and transmitted in horizontal orientation ( ) (Rotation Sending). If the original is placed in horizontal orientation ( ), it is transmitted in that orientation ( ) without being rotated.

  • Page 27: Transmittable Original Sizes

    TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted. Minimum original size Maximum original size Using the automatic document 131 mm (height) x 140 mm (width) 297 mm (height) x 800 mm* (width) feeder (5-1/8" (height) x 5-1/2" (width)) (11"...

  • Page 28: When The Line Is Busy

    WHEN THE LINE IS BUSY If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the transmission will be cancelled.

  • Page 29: Using The Automatic Document Feeder For Transmission

    USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION This section explains how to use the automatic document feeder to send a fax. Place the originals face up in the document feeder tray with the edges Indicator aligned evenly. line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.

  • Page 30: Using The Automatic Document Feeder To Send A Fax In Direct Transmission Mode

    USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE Place the originals face up in the document feeder tray with the edges Indicator aligned evenly. line Insert the originals all the way into the document feeder tray. Multiple originals can be placed in the document feeder tray.
  • Page 31 • Only one destination can be entered. • The following functions cannot be used with direct transmission: Program, Timer Transmission, 2in1, Card Shot, Job Build, Polling Memory, File, Quick File, 2-Sided Original Scanning, Global Address Search • Resending will not take place when a direct transmission is not successful due to a communication error or other reason. •...

  • Page 32: Using The Document Glass For Transmission

    USING THE DOCUMENT GLASS FOR TRANSMISSION To fax a thick original or other original that cannot be fed through the automatic document feeder, open the automatic document feeder and place the original on the document glass. Open the automatic document feeder, Original size place the original face down on the detector...
  • Page 33 Press the [BLACK & WHITE START] key Scanning begins. If you have another page to scan, change pages and then press the [BLACK & WHITE START] key ( Repeat until all originals have been scanned. If no action is taken for one minute, scanning automatically ends and the transmission is reserved. Touch the [Read-End] key.

  • Page 34: Using The Document Glass To Send Afax In Direct Transmission Mode

    USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE When sending a fax from the document glass in direct transmission mode, only one page can be transmitted. Open the automatic document feeder, Original size place the original face down on the detector document glass, and then gently close the automatic document feeder.
  • Page 35 Enter the destination fax number (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD destination. Address Entry EEE EEE FFF FFF Global GGG GGG...

  • Page 36: Transmission Using The Speaker

    TRANSMISSION USING THE SPEAKER When the speaker is used to dial, the fax is sent after the number is dialled and the connection is established. If a person answers, you will be able to hear his or her voice, but you will not be able to speak. Place the original.

  • Page 37: Sending The Same Fax To Multiple Destinations (Broadcast Transmission)

    SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission) This function is convenient when you need to send the same fax to multiple destinations, such as sending a report to branch offices in different regions. You can transmit to as many as 500 destinations in one broadcast operation. Transmission Originals It is convenient to store destinations to which you frequently send faxes by broadcast transmission in group keys.
  • Page 38 Enter the destination fax number (1) Touch the [Address Book] key in the base CCC CCC Pause Next Address 0123456789 screen. Condition (2) Touch the one-touch key of the desired Settings AAA AAA BBB BBB Address Review destination. CCC CCC DDD DDD Address Entry EEE EEE...
  • Page 39 Check the destinations and then touch Address Review the [OK] key. CCC CCC KKK KKK MMM MMM LLL LLL NNN NNN OOO OOO PPP PPP QQQ QQQ RRR RRR SSS SSS TTT TTT UUU UUU To cancel a specified destination... Touch the key of the destination that you wish to cancel.
  • Page 40 Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the destinations failed, resend the fax to those destinations. Press the [JOB STATUS] key. JOB STATUS Touch the [Complete] key.
  • Page 41 Resend to unsuccessful destinations. Detail Broadcast0001 (1) Touch the [Failed] tab. Retry Address Start Time Status (2) Touch the [Retry] key. DDD DDD 10:01 04/01 NG00000 10:10 04/01 EEE EEE NG00000 File Failed All Destinations (1) (2) • The procedure after the [Retry] key is touched varies depending on whether or not the document filing function was used.

  • Page 42: Sending A Fax Directly From Acomputer (Pc-Fax)

    SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax) A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the Print command in the software application.

  • Page 43: Image Settings

    IMAGE SETTINGS Settings for scanning the original are selected in the base screen of each mode. The current state of each setting appears to the right of the key used to select the setting. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...

  • Page 44: Automatically Scanning Both Sides Of An Original (2-Sided Original)

    AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic document feeder will automatically scan both sides of the document. Transmission 2-sided original Front and back are sent as two pages Touch the [Original] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book Original...

  • Page 45: Specifying The Scan Size And Send Size (Enlarge/Reduce Transmission)

    SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce Transmission) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. Scan Internet Fax USB Mem.
  • Page 46 Specifying the original scan size (by paper size) If the original is a non-standard size or you wish to change the scan size, touch the [Original] key to specify the original size manually. Place the original in the document feeder tray or on the document glass and follow the steps below. Touch the [Original] key.
  • Page 47 Touch the [OK] key. Fax/Original Scan Size 100% Send Size Auto Image Orientation 2-Sided 2-Sided Tablet Booklet When [Long Size] is selected, the 2-sided scanning setting and send size cannot be changed.
  • Page 48 Specifying the original scan size (by numerical values) When scanning a non-standard size original such as a postcard or card, follow these steps to specify the original size. The width can be from 64 mm to 432 mm (2-1/2" to 17"), and the height can be from 64 mm to 297 mm (2-1/2" to 11-5/8").
  • Page 49 Touch the [OK] key. Fax/Original The specified size appears in the [Scan Size] key. Scan Size Send Size X420 Y297 Auto Image Orientation 2-Sided 2-Sided Tablet Booklet • When the scan size is specified by numerical values, the send size cannot be specified. •...
  • Page 50 Specifying the send size of the original Specify the send size as a paper size. If a send size bigger than the scan size is selected, the image will be enlarged. If a send size smaller than the scan size is selected, the image will be reduced. The send size cannot be specified when [Long Size] is selected for the scan size, or when the scan size is specified by numerical values.
  • Page 51 Specify the orientation in which the original is placed. Fax/Original (1) Touch the appropriate [Image Orientation] Scan Size 141% Send Size key. Auto If the wrong orientation is selected here, the image may not be sent properly when using enlargement/reduction. Image Orientation (2) Touch the [OK] key.

  • Page 52: Changing The Exposure

    CHANGING THE EXPOSURE The exposure can be changed to match the darkness of the original. Touch the [Exposure] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book The current exposure setting appears to the right of the Original Scan: Auto Send:...

  • Page 53: Changing The Resolution

    CHANGING THE RESOLUTION The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the text, and the darkness of the image. Touch the [Resolution] key. Scan Internet Fax USB Mem. Scan PC Scan Address Book The current resolution setting appears to the right of the...
  • Page 54 Resolution settings Resolution When to select Standard Select this setting when your original consists of normal-sized text (like the text in this manual). Fine Select this setting when your original has small text or diagrams with fine lines. The original will be scanned at twice the resolution of the [Standard] setting. Super Fine Select this setting when your original has intricate pictures or diagrams.

  • Page 55: Fax Reception

    FAX RECEPTION This chapter explains the basic procedures for receiving faxes. RECEIVING FAXES When the reception mode is set to "Auto Reception", the machine will receive and print faxes automatically. The fax reception mode is displayed in the base screen. Scan Internet Fax USB Mem.

  • Page 56: Receiving A Fax

    RECEIVING A FAX When a fax is transmitted to the machine, the machine automatically receives and prints the fax. The machine rings and fax reception Beep begins automatically. A beep sounds when reception ends. • System Settings (Administrator): Speaker Settings This is used to change the volume and tone of the reception beep.

  • Page 57: Receiving A Fax Manually

    RECEIVING A FAX MANUALLY A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base screen and then touch the [Fax Manual Reception] key that appears. Telephone mode. Resend Speaker Scan Internet Fax USB Mem.

  • Page 58: Forwarding Received Faxes

    FORWARDING RECEIVED FAXES (Fax Data Forward) When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another previously programmed fax machine. This function is convenient in an office or work area that has two or more telephone lines and another fax machine is connected to a different line than the machine.

  • Page 59: Forwarding A Received Fax To An E-Mail Address (Inbound Routing Settings)

    FORWARDING A RECEIVED FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received faxes can be automatically forwarded to a specified E-mail address. This function can be used to forward received faxes directly to an e-mail address without printing the faxes. The machine Forwarding Received fax...

  • Page 60: Special Modes

    SPECIAL MODES This chapter explains special modes that can be used for fax transmission. SPECIAL MODES When the [Special Modes] key is pressed in the base screen, the special modes menu screen appears. The special modes menu consists of two screens. Touch the keys to move between the screens.
  • Page 61 Special modes menu (2nd screen) Fax/Special Modes Transaction Own Name Report Select Memory Box Polling ☞ Special modes menu (1st screen) (page 60) [Transaction Report] key [Memory Box] key ☞ ☞ CHANGING THE TRANSACTION REPORT PRINT SENDING A FAX WHEN ANOTHER MACHINE CONDITION FOR A SINGLE TRANSMISSION POLLS YOUR MACHINE (Polling Memory) (page...

  • Page 62: Storing Fax Operations (Program)

    STORING FAX OPERATIONS (Program) A program is a group of transmission settings stored together. When transmission settings are stored in a program, the settings can be retrieved and used for a fax job by means of a simple operation. For example, suppose that the same A4 (8-1/2" x 11") size documents are distributed to branch offices in various regions once a month.

  • Page 63: Using A Program To Send A Fax

    USING A PROGRAM TO SEND A FAX Place the original. Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key.
  • Page 64 Press the [BLACK & WHITE START] key Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time.

  • Page 65: Erasing Peripheral Shadows On The Image (Erase)

    ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the shadows.) Scanning a thick book Not using the erase...
  • Page 66 Enter the destination fax number (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD destination. Address Entry EEE EEE FFF FFF Global GGG GGG...

  • Page 67: Transmitting An Original As Two Separate Pages (Dual

    TRANSMITTING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to fax the left and right pages of a book or other bound document as separate pages. Example: Faxing the left and right pages of a book Book or bound document The left and right pages are sent as two pages.
  • Page 68 Select Dual Page Scan. (1) Touch the [Special Modes] key. Fax/Special Modes ☞ SPECIAL MODES (page 60) Dual Page Program Erase Scan (2) Touch the [Dual Page Scan] key so that it is highlighted. Timer Card Shot 2in1 (3) Touch the [OK] key. Slow Scan Mixed Size Build...
  • Page 69 Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned. • To erase shadows caused by the binding of a book or other bound document, use the erase function. (Note, however, that "Centre Erase"...

  • Page 70: Sending A Fax At A Specified Time (Timer)

    SENDING A FAX AT A SPECIFIED TIME (Timer) When this function is used, transmission takes place automatically at a specified time. The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other transmissions at night or other times when phone rates are low. A timer setting can also be specified for polling reception to receive a fax when you are not present.
  • Page 71 Set the time with the keys. (1) Specify the day. Fax/Special Modes Cancel Timer If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. Day of the Week Time (2) Specify the time (hour, minute) Select the time in 24-hour format.
  • Page 72 • The time can be specified up to a week in advance. • Up to 94 timer transmissions can be stored at once. • Only one timer polling operation can be stored at once. If you wish to poll multiple machines, store a serial polling timer operation.

  • Page 73: Sending Two Pages As A Single Page

    SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pages can be reduced and sent as a single page. This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent. Portrait-oriented originals Transmission Landscape-oriented originals...
  • Page 74 Select 2in1. (1) Touch the [Special Modes] key. Fax/Special Modes ☞ SPECIAL MODES (page 60) Dual Page Program Erase Scan (2) Touch the [2in1] key so that it is highlighted. Timer 2in1 Card Shot (3) Touch the [OK] key. Mixed Size Slow Scan Build Mode...
  • Page 75 Press the [BLACK & WHITE START] key Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. • If you are scanning the original on the document glass, scan each page one page at a time.

  • Page 76: Sending Both Sides Of A Card As Asingle Page (Card Shot)

    SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE (Card Shot) This function lets you send the front and reverse sides of a card as a single page, without the need to send each side separately. Transmitted image Originals Transmission Front Back...
  • Page 77 Specify the original size. (1) Enter the original size. Fax/Special Modes • Touch the [X] key and enter the horizontal dimension Cancel Card Shot (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) (25~210) Fit to of the original with the...
  • Page 78 Press the [BLACK & WHITE START] key ) to scan the front of the card. To cancel scanning... Press the [STOP] key ( Turn the card over so that the back is face down, and press the [BLACK & WHITE START] key ( ) to scan the back of the card.

  • Page 79: Sending A Large Number Of Pages

    SENDING A LARGE NUMBER OF PAGES (Job Build) This function lets you separate an original consisting of numerous pages into sets, scan each set using the automatic document feeder, and transmit the pages in a single transmission. Use this function when there are more original pages than can be placed at once in the auto document feeder.
  • Page 80 Enter the destination fax number (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD destination. Address Entry EEE EEE FFF FFF Global GGG GGG...
  • Page 81 Touch the [Read-End] key. Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End]. Configure Read-End • If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned.

  • Page 82: Transmitting Originals Of Different Sizes (Mixed Size Original)

    TRANSMITTING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan and transmit originals of different sizes at the same time; for example, B4 (8-1/2" x 14") size originals mixed together with A3 (11" x 17") size originals. When scanning the originals, the machine automatically detects the size of each original.
  • Page 83 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD destination. Address Entry EEE EEE FFF FFF Global GGG GGG...

  • Page 84: Faxing Thin Originals (Slow Scan Mode)

    FAXING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automatic document feeder. This function helps prevent thin originals from misfeeding. Insert the originals face up in the document feeder tray. Adjust the document guides slowly. If the originals are inserted with too much force, they may crumple and misfeed.
  • Page 85 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD destination. Address Entry EEE EEE FFF FFF Global GGG GGG...

  • Page 86: Adding Your Sender Information To Faxes (Own Number Sending)

    ADDING YOUR SENDER INFORMATION TO FAXES (Own number sending) Your sender information (date, time, sender name, sender fax number, number of pages) is automatically added to the top of each fax page you transmit. Example of the sender information printed 01/APR/2006/Sat 3:00 PM AAAAA FAX No.

  • Page 87: Temporarily Changing The Sender Information (Own Name Select)

    TEMPORARILY CHANGING THE SENDER INFORMATION (Own Name Select) You can select the sender information printed on a transmitted fax from a list of stored senders. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Own Name Select] key.

  • Page 88: Calling A Fax Machine And Initiating Reception (Polling)

    CALLING A FAX MACHINE AND INITIATING RECEPTION (Polling) The Polling function allows the receiving machine to call the transmitting machine and initiate reception of a document in that machine. Because the receiving machine initiates reception of a document, this is called "Polling Reception". (1) Requests fax transmission.
  • Page 89 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired CCC CCC DDD DDD destination. Address Entry EEE EEE FFF FFF Global GGG GGG...

  • Page 90: Initiating Polling Reception Manually

    INITIATING POLLING RECEPTION MANUALLY Use this procedure when you must start polling after listening to a recorded greeting, such as when using a fax information service. • Make sure that an original is not placed in the machine when using the polling reception function. •...

  • Page 91: Sending A Fax When Another Machine Polls Your Machine (Polling Memory)

    SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE (Polling Memory) Sending a document that has been scanned into memory when another machine polls your machine is called "Polling Memory". Prior to polling, the document that will be faxed to the other machine must be scanned into a polling memory box. This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function.

  • Page 92: Memory

    SCANNING A DOCUMENT INTO POLLING MEMORY Follow these steps to scan a document into the memory box for polling transmission (Public Box). Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Select the special modes.
  • Page 93 Select image settings and special Memory Box - Data Store modes. Memory Box Auto Original Auto Scan: Send: List Exposure Auto Resolution Standard Special Modes Auto Reception Fax Memory:100% • The following functions can be selected: Erase, Dual Page Scan, 2in1, Card Shot, Job Build, Mixed Size Original, Slow Scan Mode, Own Name Select. •...

  • Page 94: Printing A Document Stored In The Public Box

    PRINTING A DOCUMENT STORED IN THE PUBLIC BOX To check a document stored in the Public Box for polling transmission, follow the steps below to print the document. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens.

  • Page 95: Deleting A Document From The Public Box

    DELETING A DOCUMENT FROM THE PUBLIC BOX Delete a document from the Public Box when it is no longer needed. Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the keys to switch through the screens. (3) Touch the [Memory Box] key. ☞...

  • Page 96: Performing F-Code Communication

    PERFORMING F-CODE COMMUNICATION This chapter explains how to perform F-code communication operations. F-code communication is possible with machines of other manufacturers that also support F-code communication. F-CODE COMMUNICATION Exchange of confidential documents (confidential communication), retrieval (polling) and distribution (polling memory) of information, distribution of information to multiple destinations (relay broadcast transmission) are possible with other machines that support F-code communication.

  • Page 97: Creating Memory Boxes In The Machine For F-Code Communication

    CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION Before the F-code communication function can be used, special memory boxes must be created using "F-Code Memory Box" in the system settings. A box name and F-code (sub-address and passcode) are programmed in each box, and an F-code communication function is assigned to each box.

  • Page 98: Confidential Communication Using

    CONFIDENTIAL COMMUNICATION USING F-CODES By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), the sender can direct the transmission specifically to the user of the box. This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when the receiving machine is shared by multiple departments.

  • Page 99: F-Code Confidential Transmission

    F-CODE CONFIDENTIAL TRANSMISSION Follow the steps below to send a confidential fax by adding an F-code to the fax number. Place the original. Place the original face up in the document feeder tray, or face down on the document glass. Enter the destination fax number.

  • Page 100: Printing A Fax Received By F-Code Confidential Reception

    PRINTING A FAX RECEIVED BY F-CODE CONFIDENTIAL RECEPTION When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. To print the received fax, enter the print passcode. The machine rings and the fax is Beep received.
  • Page 101 Enter the print passcode with the numeric keys. Enter PIN via the 10-key. As each digit is entered, "–" changes to " ". Cancel Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the entry screen.

  • Page 102: Polling Reception Using F-Codes

    POLLING RECEPTION USING F-CODES This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code (sub-address and passcode) configured in the other machine or polling reception will not take place.
  • Page 103 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired DDD DDD CCC CCC Address Entry destination. EEE EEE FFF FFF Global GGG GGG...

  • Page 104: Polling Memory Transmission Using

    POLLING MEMORY TRANSMISSION USING F-CODES When your machine receives a transmission request from another machine, this function sends a fax stored in an F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the F-code configured in your machine or transmission will not take place.
  • Page 105 Touch the [Data Store] key. Exit Memory Box Confidential Polling Memory Reception Data Store Print Data Delete Data Print Data Touch the key of the F-code memory Memory Box - Data Store Back polling box. Public Box Box 1 Box 2 Box 3 Box 4 Box 5...
  • Page 106 Press the [BLACK & WHITE START] key Scanning begins. • If you inserted the original pages in the document feeder tray, all pages are scanned. • If you are scanning the original on the document glass, scan each page one page at a time. When scanning finishes, place the next original and press the [BLACK &...

  • Page 107: Printing A Document Stored For F-Code Polling Transmission

    PRINTING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION You can check a document in an F-code memory polling box by printing it out. A document in a memory box cannot be printed while the document is being transmitted. Select the special modes. (1) Touch the [Special Modes] key.

  • Page 108: Deleting A Document Stored For F-Code Polling Transmission

    DELETING A DOCUMENT STORED FOR F-CODE POLLING TRANSMISSION When a document in an F-code memory polling box is no longer needed, follow the steps below to delete it. A document in a memory box cannot be deleted while the document is being transmitted. Select the special modes.

  • Page 109: Relay Request Transmission Using

    RELAY REQUEST TRANSMISSION USING F-CODES This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine relay the fax to multiple end receiving machines. When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end receiving machines can help reduce phone charges.
  • Page 110 Enter the destination fax number. (1) Touch the [Address Book] key in the base screen. Condition Settings AAA AAA BBB BBB Address Review (2) Touch the one-touch key of the desired DDD DDD CCC CCC Address Entry destination. EEE EEE FFF FFF Global GGG GGG...

  • Page 111: Relay Broadcast Transmission Using

    RELAY BROADCAST TRANSMISSION USING F-CODES When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in the memory box.

  • Page 112: Using An Extension Phone

    USING AN EXTENSION PHONE This chapter explains how to use an extension phone to make voice calls and receive a fax after talking with the other party. CONNECTING AND USING AN EXISTING PHONE (Extension Phone Connection) You can connect an existing extension phone to the machine. The phone can be used for voice calls and to start fax reception on the machine.

  • Page 113: Receiving A Fax After Answering Acall On The Extension Phone (Remote Reception)

    RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone. If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals. When you hear ringing, answer the call on the extension phone.

  • Page 114: Checking The Status Of Fax Jobs

    CHECKING THE STATUS OF FAX JOBS This chapter explains how to check the status of reserved transmission jobs and received faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode.

  • Page 115: Job Queue Screen And Completed Job Screen

    JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consists of two screens: the job queue screen, which shows reserved jobs and the job currently in progress, and the completed jobs screen. To switch between the two screens, touch the job status screen selector key ((2) below).
  • Page 116 Job key display The following information is shown in the job queue keys and completed job keys that appear in the job status screen. AAA AAA 10:22 04/01 000/004 Waiting Indicates the number (position) of the job in the job Status queue.
  • Page 117 • Completed job Message Status "Send OK" Transmission completed. "In Memory" Reception completed but the fax has not been printed. (The received fax is being held by the print hold function.) "Printed" The received fax has been printed. "Forward OK" The received fax has been forwarded.

  • Page 118: Operation When A Job In The Job Queue Is Completed

    OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal transmission job is completed, it moves to the completed jobs screen and "Send OK" appears in the status column. Received faxes, timer transmission jobs, retry jobs, and forwarding jobs are handled in the job status screen as explained below.

  • Page 119: Checking A Reserved Job Or The Job In Progress

    CHECKING A RESERVED JOB OR THE JOB IN PROGRESS The detailed contents of a broadcast transmission or serial polling job can be displayed. Select (touch) the key of the job that you wish to check and touch the [Detail] key. The job details screen will appear (see below). Detail Broadcast0001 Progress:...

  • Page 120: Checking Completed Jobs

    CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed broadcast transmission jobs, received fax forwarding jobs, serial polling jobs, and jobs that used document filing. Touch the key of the desired job in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear.

  • Page 121: Cancelling A Fax In Progress Or A

    CANCELLING A FAX IN PROGRESS OR A RESERVED FAX Follow the steps below to cancel a fax transmission that is in progress or a reserved fax job. Press the [JOB STATUS] key. JOB STATUS Select the fax job that you wish to Print Job Scan to Fax Job...
  • Page 122 • When a reserved fax job is cancelled, "Stopping" appears and the job is put on stop-wait. When the stop-wait job reaches the top of the job queue, it is deleted. • If you cancel a fax job in progress, touch the [Yes] key to confirm the cancellation. Print Job Scan to Fax Job...

  • Page 123: Giving Priority To A Reserved Fax Job

    GIVING PRIORITY TO A RESERVED FAX When multiple jobs are waiting to be transmitted, the jobs are normally transmitted in the order they were reserved. If you need to give priority to a job and send it ahead of the other jobs, follow the steps below. Press the [JOB STATUS] key.

  • Page 124: Printing A Transaction Report / Image Sending Activity Report

    PRINTING A TRANSACTION REPORT / IMAGE SENDING ACTIVITY REPORT This chapter explains how to print out and check the results of transmissions and receptions. TRANSACTION REPORT A transaction report is printed when transmission fails or after a broadcast transmission or a confidential reception. The conditions for printing a transaction report can be changed.

  • Page 125: Changing The Transaction Report Print Condition For A Single Transmission

    CHANGING THE TRANSACTION REPORT PRINT CONDITION FOR A SINGLE TRANSMISSION When performing a transmission, follow the steps below to select the condition for printing a transaction report. When the transmission is finished, your setting will be cleared. Select the special modes. (1) Touch the [Special Modes] key.

  • Page 126: Column

    INFORMATION APPEARING IN THE RESULT COLUMN Error types and other information are printed in the result column of the report. Check the transaction result in the result column and take appropriate action if the result is an error. Examples of messages that are printed in the result column Message Explanation The transaction was completed normally.

  • Page 127: Information Appearing In The Result

    IMAGE SENDING ACTIVITY REPORT You can print a log of recent image sending activity (date, name of other party, result, etc.). The result column shows messages such as error types and other information. The Image Sending Activity Report shows your most recent 199 transactions.

  • Page 128: If The Machine Is Moved

    IF THE MACHINE IS MOVED This chapter explains connections and changes to settings that are necessary in the event that the machine is moved. CONNECTIONS AND SETTINGS AFTER THE MACHINE IS MOVED If the machine is moved to a different location or the fax number changes, check the following items and change the following settings: Telephone line connection, telephone line type setting, check the main power, check the date and time, change your sender fax number setting.

  • Page 129: Make Sure The Main Power Switch Is In The "On" Position

    MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION When the main power indicator on the operation panel is lit, the main power is on. If the main power indicator light is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel.

  • Page 130: Checking The Date And Time

    CHECKING THE DATE AND TIME Verify that the correct date and time are set in the machine. The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set the year, month, day, hour, and minute.
  • Page 131 Facsimile Guide MODEL: MX-FXX1 MX7000-GB-FAX-Z1...

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