Searchable Text; Using The Pdf Scan Kit - Xerox 4112 User Manual

Searchable Text

This feature allows you to scan text and generate PDFs that contain a layer of searchable text.
The scanned document can then be transmitted using Scan to PC, E-mail or Network Scanning,
where it can be searched, copied and pasted and commented on using Adobe Acrobat or
Microsoft Word software. For security purposes the original document cannot be edited.
There are two selections that you can choose from the Searchable Text screen:
Image Only: Scans and transmits images. The text is not searchable when using this
•
option.
• Searchable: This feature allows you to scan a document that contains text, compress it and
then transmit the resulting PDF file. The text is imbedded into the scanned file.
The following are a few examples which show the benefits of using the PDF Scan Kit's
Searchable Text feature:
• Searchable text is useful when scanning documents that contain bulk text (e.g., user
manuals, business reports, memos, legal documents, etc.) so that you can view and search
them when using applications such as Adobe Acrobat Reader.
• Searchable text is useful for archiving scanned pages. As an example, once documents are
scanned, you can search an entire archive for all documents that include the word
"feather." Since the text is searchable, it is recognized by text search engines such as
Google Desktop, Microsoft Windows, etc.
• You can send searchable PDF documents to colleagues for review and comment. They can
then comment on the documents using Adobe Acrobat Reader commenting tools and then
return the documents to you.
• You can scan numerous documents and then create a single PDF document using tools
such as Adobe Acrobat Professional. It may be more convenient to have one single file than
ten separate files.
• When sending images, the sent image can be cropped and then edited using imaging
software such as Adobe Photoshop or SnagIt. For security purposes, the original image
cannot be edited.

Using the PDF Scan Kit

The PDF Scan Kit can be used with Scan to PC, Email and Network Scanning.
• Scan to PC using the PDF Scan Kit
• E-mail using the PDF Scan Kit
• Network Scanning using the PDF Scan Kit
Note
The Color Scan Kit must also be enabled in order to use the PDF Scan Kit.
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