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Savin 3725 Manual

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StellaF1EN-3_FM.book Page i Monday, November 12, 2001 11:40 AM

TABLE OF CONTENTS

How to Read this Manual ........................................................................... 1
Symbols ......................................................................................................... 1
Manuals for This Machine.......................................................................... 2
Advanced Features (this manual) .................................................................. 2
Basic Features ............................................................................................... 2
Sending at a Specific Time (Send Later) .................................................. 3
Fax Header Print ......................................................................................... 5
Sending Confidential Messages ............................................................... 6
Label Insertion ............................................................................................ 8
Calling to Request a Message (Polling Reception) ................................. 9
File Reserve Report (Polling RX) ................................................................. 10
Communication Result Report (Polling RX) ................................................. 11
Canceling Transmission or Reception ................................................... 13
Printing a List of Files in Memory (Print File List)................................. 14
Printing a Stored Message (Print TX File) .............................................. 15
Printing a Confidential Fax Message...................................................... 16
Printing a Memory-locked Message ...................................................... 17
Printing the Journal.................................................................................. 18
Report Formats ............................................................................................ 19
Handy Dialing Functions ......................................................................... 21
Chain Dial..................................................................................................... 21
Telephone Directory..................................................................................... 22
Redial ........................................................................................................... 22
On Hook Dial ............................................................................................. 23
Manual Dial................................................................................................ 24
Transmission Features ............................................................................ 25
SEP Code .................................................................................................... 25
SUB Code .................................................................................................... 26
Closed Network Transmission ..................................................................... 27
Blank Sheet Detect ...................................................................................... 27
Scanner Cleaning Message ......................................................................... 28
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  • Page 1: Table Of Contents

    StellaF1EN-3_FM.book Page i Monday, November 12, 2001 11:40 AM TABLE OF CONTENTS How to Read this Manual ................1 Symbols ......................1 Manuals for This Machine................2 Advanced Features (this manual) ..............2 Basic Features ....................2 1. Transmission Options Sending at a Specific Time (Send Later) ..........
  • Page 2 StellaF1EN-3_FM.book Page ii Monday, November 12, 2001 11:40 AM More Transmission Functions ..............29 If Memory Runs Out While Storing an Original ..........29 Checking the Transmission Result............... 29 Broadcasting Sequence ................30 Sending a Fax Message Immediately ............30 Broadcasting : Checking Progress...............
  • Page 3 StellaF1EN-3_FM.book Page iii Monday, November 12, 2001 11:40 AM 6. Facsimile User Tools Counters ....................45 Programs....................46 Storing a Program ..................46 Using a Program ..................47 Changing a Program ................... 47 Editing the Program Name................47 Deleting a Program ..................48 Storing an Often Used Document (Auto Document)......
  • Page 4 StellaF1EN-3_FM.book Page iv Monday, November 12, 2001 11:40 AM Energy Save Timer ..................83 User Parameters ..................85 Changing the User Parameters ..............89 Printing the User Parameter List..............90 Personal Codes.................... 91 Registering and Editing................91 Deleting...................... 92 Printing the Personal Code List ..............93 Restricted Access ..................
  • Page 5 StellaF1EN-3_FM.book Page v Monday, November 12, 2001 11:40 AM 10.Installation Before Installation .................. 121 Machine Environment ................122 Location...................... 122 Connecting the Power and Switching On ..........123 Connecting to a Telephone Line and an External Telephone .... 124 Connecting to a Telephone Line ..............124 Connecting an External Telephone............
  • Page 6 StellaF1EN-3_FM.book Page vi Monday, November 12, 2001 11:40 AM...

  • Page 7: How To Read This Manual

    StellaF1EN-3_FM.book Page 1 Monday, November 12, 2001 11:40 AM How to Read this Manual Symbols The following set of symbols is used in this manual. R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 8: Manuals For This Machine

    StellaF1EN-3_FM.book Page 2 Monday, November 12, 2001 11:40 AM Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Advanced Features (this manual) The Advanced Features manual describes more advanced functions and also ex- plains settings for key operators.

  • Page 9: Transmission Options

    StellaF1EN-3_FM.book Page 3 Monday, November 12, 2001 11:40 AM 1. Transmission Options Sending at a Specific Time (Send Later) F F F F Using the Send Later function, you Press 0 0 0 0 or 1 1 1 1 to select "On". can delay transmission of your fax message until a specified time.
  • Page 10 StellaF1EN-3_FM.book Page 4 Monday, November 12, 2001 11:40 AM Transmission Options L L L L Specify the destination. If you want to specify another des- tination, press the { { { { OK} } } } key and repeat step L. M M M M Press the { { { { Start} } } } key.

  • Page 11: Fax Header Print

    StellaF1EN-3_FM.book Page 5 Monday, November 12, 2001 11:40 AM Fax Header Print Fax Header Print H H H H N ormally, the Fax Header pro - Press the { { { { Trans. Option} } } } key. grammed in your machine is printed at the top of each of the pages you transmit when they are received at the other end.

  • Page 12: Sending Confidential Messages

    StellaF1EN-3_FM.book Page 6 Monday, November 12, 2001 11:40 AM Transmission Options Sending Confidential Messages This feature is called Confidential Note Transmission. Use this feature if you ❒ A Confidential ID can be any 4- do not want your message to be digit number except 0000.
  • Page 13 StellaF1EN-3_FM.book Page 7 Monday, November 12, 2001 11:40 AM Sending Confidential Messages Confidential ID Override Option: A Press 0 0 0 0 or 1 1 1 1 to select "Over- ride". B Press the { { { { OK} } } } key. Confidential ID Override is set.

  • Page 14: Label Insertion

    StellaF1EN-3_FM.book Page 8 Monday, November 12, 2001 11:40 AM Transmission Options Label Insertion With this function, you can have the Note receiver's name programmed in ❒ You can set this function for each Quick Dial or Speed Dial printed on destination.

  • Page 15: Calling To Request A Message (Polling Reception)

    StellaF1EN-3_FM.book Page 9 Monday, November 12, 2001 11:40 AM Calling to Request a Message (Polling Reception) Calling to Request a Message (Polling Reception) Use this function if you want to poll a Limitation message from another terminal. You ❒ Polling Reception requires that the can also poll documents from many other machine can perform Polling terminals.

  • Page 16: File Reserve Report (Polling Rx)

    StellaF1EN-3_FM.book Page 10 Monday, November 12, 2001 11:40 AM Transmission Options F F F F I I I I Press the { { { { OK} } } } key. Specify the other party's fax num- ber. G G G G Select the type of Polling Recep- J J J J Press the { { { { Start} } } } key.

  • Page 17: Communication Result Report (Polling Rx)

    StellaF1EN-3_FM.book Page 11 Monday, November 12, 2001 11:40 AM Calling to Request a Message (Polling Reception) Communication Result Report (Polling RX) This report is printed after a Polling Reception has been completed and shows the result of the Polling Recep- tion.
  • Page 18 StellaF1EN-3_FM.book Page 12 Monday, November 12, 2001 11:40 AM Transmission Options...

  • Page 19: Job Information

    StellaF1EN-3_FM.book Page 13 Monday, November 12, 2001 11:40 AM 2. Job Information Canceling Transmission or Reception B B B B Transmission files are originals that Press the { { { { Job Information} } } } key. have been stored in memory and are awaiting transmission.

  • Page 20: Printing A List Of Files In Memory (Print File List)

    StellaF1EN-3_FM.book Page 14 Monday, November 12, 2001 11:40 AM Job Information Printing a List of Files in Memory (Print File List) Print this list if you wish to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample when erasing files).

  • Page 21: Printing A Stored Message (Print Tx File)

    StellaF1EN-3_FM.book Page 15 Monday, November 12, 2001 11:40 AM Printing a Stored Message (Print TX File) Printing a Stored Message (Print TX File) If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out.

  • Page 22: Printing A Confidential Fax Message

    StellaF1EN-3_FM.book Page 16 Monday, November 12, 2001 11:40 AM Job Information Printing a Confidential Fax Message A A A A This feature is designed to prevent Press the { { { { Job Information} } } } key. messages from being picked up casu- B B B B ally by anyone when they are re- Press 0 0 0 0 or 1 1 1 1 until "4.

  • Page 23: Printing A Memory-Locked Message

    StellaF1EN-3_FM.book Page 17 Monday, November 12, 2001 11:40 AM Printing a Memory-locked Message Printing a Memory-locked Message D D D D This is a security function that pre- Press the { { { { OK} } } } key. vents unauthorized individuals from E E E E reading printed messages.

  • Page 24: Printing The Journal

    StellaF1EN-3_FM.book Page 18 Monday, November 12, 2001 11:40 AM Job Information Printing the Journal When automatic communication report printing is turned on, the Journal is printed automatically after every 50 communications (receptions + transmis- sions). You can also print a copy of the Journal at any time by following the pro- cedure below.

  • Page 25: Report Formats

    StellaF1EN-3_FM.book Page 19 Monday, November 12, 2001 11:40 AM Printing the Journal Report Formats MAR. 10. 2002 11:07AM The Mode Column The Footnote on the Journal Codes and alphabet on this column in- Transmission counter: Total number of form the type of communication. These transmitted pages codes are explained on the bottom of the Reception counter: Total number of re-...
  • Page 26 StellaF1EN-3_FM.book Page 20 Monday, November 12, 2001 11:40 AM Job Information...

  • Page 27: Other Transmission Features

    StellaF1EN-3_FM.book Page 21 Monday, November 12, 2001 11:40 AM 3. Other Transmission Features Handy Dialing Functions A A A A Set your original and select any Chain Dial scan settings you require. B B B B This function allows you to compose Press Quick Dial key { { { { 03} } } } .

  • Page 28: Telephone Directory

    StellaF1EN-3_FM.book Page 22 Monday, November 12, 2001 11:40 AM Other Transmission Features Telephone Directory Redial This function lets you find a regis- The machine can recall the last 10 des- tered Speed Dial quickly by just en- tinations that have been dialed. If you tering a single letter, for example, the wish to send a message to a destina- first letter of the name registered for...

  • Page 29: On Hook Dial

    StellaF1EN-3_FM.book Page 23 Monday, November 12, 2001 11:40 AM On Hook Dial On Hook Dial D D D D You can send a fax message without When the line is connected and lifting the receiver, while still listen- you hear a high-pitched tone, ing to the dial tone.

  • Page 30: Manual Dial

    StellaF1EN-3_FM.book Page 24 Monday, November 12, 2001 11:40 AM Other Transmission Features Manual Dial The external telephone is required. You can send a fax message using an external telephone. Note ❒ The result of transmission with manual dial is not mentioned in the Transmission Result Report (Immediate Transmission).

  • Page 31: Transmission Features

    StellaF1EN-3_FM.book Page 25 Monday, November 12, 2001 11:40 AM Transmission Features Transmission Features C C C C Press 0 0 0 0 or 1 1 1 1 until " 2. SEP " is SEP Code displayed. If you want to receive a message stored in the memory of another par- ty's fax machine, use this function.

  • Page 32: Sub Code

    StellaF1EN-3_FM.book Page 26 Monday, November 12, 2001 11:40 AM Other Transmission Features H H H H ❒ You can store IDs in Quick Dials, Press 0 0 0 0 or 1 1 1 1 until " 4. Polling Speed Dials, and Groups. RX"...

  • Page 33: Closed Network Transmission

    StellaF1EN-3_FM.book Page 27 Monday, November 12, 2001 11:40 AM Transmission Features B Press 0 0 0 0 or 1 1 1 1 until " 3. SID " is Closed Network Transmission displayed. This function ensures that you do not send confidential messages to the wrong machine.

  • Page 34: Scanner Cleaning Message

    StellaF1EN-3_FM.book Page 28 Monday, November 12, 2001 11:40 AM Other Transmission Features Scanner Cleaning Message If dirt is stuck to the scanner, the other party receives fax messages with black lines. When the scanner is dirty, the warning message "Scanner Needs Cleaning"...

  • Page 35: More Transmission Functions

    StellaF1EN-3_FM.book Page 29 Monday, November 12, 2001 11:40 AM More Transmission Functions More Transmission Functions If Memory Runs Out While Checking the Transmission Storing an Original Result A A A A • Turn on the printing of the Com- If you run out of memory while munication Result Report if you storing an original (free space want a report to be printed after...

  • Page 36: Broadcasting Sequence

    StellaF1EN-3_FM.book Page 30 Monday, November 12, 2001 11:40 AM Other Transmission Features Broadcasting Sequence Automatic Redial If you dial several destinations for the If a fax message could not be trans- same message (Broadcasting), the mitted because the line was busy or messages are sent in the order in an error occurred during transmis- which they were dialed.

  • Page 37: Dual Access

    StellaF1EN-3_FM.book Page 31 Monday, November 12, 2001 11:40 AM More Transmission Functions ❒ Standard Memory Transmission is Dual Access used instead of Parallel Memory Transmission in the following cas- The machine can scan other messages into memory even while sending a •...

  • Page 38: Printed Reports

    StellaF1EN-3_FM.book Page 32 Monday, November 12, 2001 11:40 AM Other Transmission Features Printed Reports You can obtain reports from your ma- Communication Result Report chine either by having your machine print them out automatically, or by (Switch 03, Bit 0) printing them out yourself.

  • Page 39: Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)

    StellaF1EN-3_FM.book Page 33 Monday, November 12, 2001 11:40 AM Printed Reports Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5) If you turn on the printing of this re- port, a report will be printed after ev- ery Immediate Transmission so you have a record of whether the trans- mission was successful or not.
  • Page 40 StellaF1EN-3_FM.book Page 34 Monday, November 12, 2001 11:40 AM Other Transmission Features...

  • Page 41: Reception Features

    StellaF1EN-3_FM.book Page 35 Monday, November 12, 2001 11:40 AM 4. Reception Features General Immediate Reception Memory Reception Each page of a received fax message is The machine waits until all pages of printed as soon as it is received. This the message have been received into method is used for standard fax mes- memory before printing the message.

  • Page 42: Printing Documents That Have Been Received Into Memory (Substitute Reception)

    StellaF1EN-3_FM.book Page 36 Monday, November 12, 2001 11:40 AM Reception Features ❒ If free memory reaches 0% during Note Substitute Reception, any further ❒ If the memory free space reaches reception becomes impossible and 0% during Memory Reception, the the current communication is ter- machine can no longer receive the minated.

  • Page 43: Receiving Messages In Telephone Mode

    StellaF1EN-3_FM.book Page 37 Monday, November 12, 2001 11:40 AM General Important ❒ If a sender does not program their name or fax number, the machine may reject an impor- tant fax message. We recom- mend that you ask important senders to register their name or fax number in advance.

  • Page 44: Printing Options

    StellaF1EN-3_FM.book Page 38 Monday, November 12, 2001 11:40 AM Reception Features Printing Options Center Mark Checkered Mark When this function is turned on, When this function is turned on, a marks are printed halfway down the checkered mark is printed on the first left side and at the top center of each page of fax messages to help you sep- page received.

  • Page 45: Reception Time

    StellaF1EN-3_FM.book Page 39 Monday, November 12, 2001 11:40 AM Printing Options Reception Time Page Separation and Length Reduction When this function is turned on, you can have the date and time when a When the size of a received message message was received printed at the is longer than the paper loaded in the bottom of the received image.

  • Page 46: When There Is No Paper Of The Correct Size

    StellaF1EN-3_FM.book Page 40 Monday, November 12, 2001 11:40 AM Reception Features When There is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has A4L and 8 ”×11”L installed and you re- ceive a A5K size message, check the A5K column of the table below.
  • Page 47 StellaF1EN-3_FM.book Page 41 Monday, November 12, 2001 11:40 AM Printing Options Note ❒ The paper size used to print a received message may be different from the size of the sent original. Reference p.39 “Page Separation and Length Reduction”...
  • Page 48 StellaF1EN-3_FM.book Page 42 Monday, November 12, 2001 11:40 AM Reception Features...

  • Page 49: Copying

    StellaF1EN-3_FM.book Page 43 Monday, November 12, 2001 11:40 AM 5. Copying Copying A A A A If you need to make a copy and there Press the { { { { Copy} } } } key. is no copier available, use your fax machine.

  • Page 50: Copying On Special Paper

    StellaF1EN-3_FM.book Page 44 Monday, November 12, 2001 11:40 AM Copying F F F F Press the { { { { Start} } } } key. Copying starts. When copying has finished, the machine returns to standby dis- play. Note ❒ To stop copying while it is in progress, press the { { { { Stop} } } } key.

  • Page 51: Facsimile User Tools

    StellaF1EN-3_FM.book Page 45 Monday, November 12, 2001 11:40 AM 6. Facsimile User Tools Counters E E E E This function allows you to check the Press the { { { { User Tools} } } } key. total number of transmitted, received, The machine returns to standby scanned, and printed pages on the display.

  • Page 52: Programs

    StellaF1EN-3_FM.book Page 46 Monday, November 12, 2001 11:40 AM Facsimile User Tools Programs If you regularly send messages to Storing a Program particular destinations using the same features, you can save a lot of re- You can register the following items petitive keypad operation by storing in Keystroke Programs: these settings in a Keystroke Pro-...

  • Page 53: Using A Program

    StellaF1EN-3_FM.book Page 47 Monday, November 12, 2001 11:40 AM Programs F F F F Press the { { { { OK} } } } key. Editing the Program Name "Programmed" is displayed on the screen and the original is scanned To edit the program name, perform the following procedure.

  • Page 54: Deleting A Program

    StellaF1EN-3_FM.book Page 48 Monday, November 12, 2001 11:40 AM Facsimile User Tools I I I I C C C C Press the { { { { Clear/Stop} } } } key, and Press the { { { { OK} } } } key. then enter the program's name.

  • Page 55: Storing An Often Used Document (Auto Document)

    StellaF1EN-3_FM.book Page 49 Monday, November 12, 2001 11:40 AM Storing an Often Used Document (Auto Document) Storing an Often Used Document (Auto Document) If you find that you often have to send To register a document in a Quick Di- a particular page to people (for exam- al, perform the following procedure.

  • Page 56: Sending An Auto Document As An Attachment

    StellaF1EN-3_FM.book Page 50 Monday, November 12, 2001 11:40 AM Facsimile User Tools H H H H Display the number of the Quick Sending an Auto Document as Dial where you want to register an Attachment the document. Press the Quick Dial, or scroll using To send an Auto Document as an at- 0 or 1 and press the { { { { OK} } } } key.

  • Page 57: Changing An Auto Document

    StellaF1EN-3_FM.book Page 51 Monday, November 12, 2001 11:40 AM Storing an Often Used Document (Auto Document) G G G G Display the number of the Quick Changing an Auto Document Dial whose name you want to ed- You can change an Auto Document Press the Quick Dial, or scroll us- registered in Quick Dial by deleting ing 0 or 1 and press the { { { { OK} } } }...

  • Page 58: Deleting An Auto Document

    StellaF1EN-3_FM.book Page 52 Monday, November 12, 2001 11:40 AM Facsimile User Tools G G G G Display the number of the Quick Deleting an Auto Document Dial where the document you want to delete is registered. To delete an Auto Document, per- Press the Quick Dial, or scroll us- form the following procedure.

  • Page 59: User Function Keys

    StellaF1EN-3_FM.book Page 53 Monday, November 12, 2001 11:40 AM User Function Keys User Function Keys You can program each of the User Function keys ({ { { { F1} } } } to { { { { F5} } } } ) with a function that you use frequently.

  • Page 60: Making A User Function Key Assignment

    StellaF1EN-3_FM.book Page 54 Monday, November 12, 2001 11:40 AM Facsimile User Tools H H H H Press 0 0 0 0 or 1 1 1 1 to display the func- Making a User Function Key tion name you want to assign. Assignment A A A A Press the { { { { User Tools} } } } key.

  • Page 61: Deleting A User Function Key

    StellaF1EN-3_FM.book Page 55 Monday, November 12, 2001 11:40 AM User Function Keys I I I I Press 0 0 0 0 or 1 1 1 1 to display " None ". Deleting a User Function Key To delete a User Function key, per- form the following procedure.

  • Page 62: Printing Reports/Lists

    StellaF1EN-3_FM.book Page 56 Monday, November 12, 2001 11:40 AM Facsimile User Tools Printing Reports/Lists B B B B This function allows you to print the Press 0 0 0 0 or 1 1 1 1 until " 2. Fax Fea- following reports and lists manually.
  • Page 63 StellaF1EN-3_FM.book Page 57 Monday, November 12, 2001 11:40 AM Printing Reports/Lists Printing the Quick Dial List Printing the Group Dial List A Press 0 0 0 0 or 1 1 1 1 until " 3. Dial List A Press 0 0 0 0 or 1 1 1 1 until " 3. Dial List "...
  • Page 64 StellaF1EN-3_FM.book Page 58 Monday, November 12, 2001 11:40 AM Facsimile User Tools C Scroll 0 0 0 0 or 1 1 1 1 , or press the Printing the Quick Dial Label Quick Dial key that contains the Auto Document Original A Press 0 0 0 0 or 1 1 1 1 until "...

  • Page 65: Adjusting The Display Contrast

    StellaF1EN-3_FM.book Page 59 Monday, November 12, 2001 11:40 AM Adjusting the Display Contrast Adjusting the Display Contrast Use this function to adjust the bright- ness of the display. A A A A Press the { { { { User Tools} } } } key. B B B B Press 0 0 0 0 or 1 1 1 1 until "...

  • Page 66: Setting The Date And Time

    StellaF1EN-3_FM.book Page 60 Monday, November 12, 2001 11:40 AM Facsimile User Tools Setting the Date and Time H H H H Use this function to set your ma- Use the number keys to enter the chine's internal clock to the current year.

  • Page 67: Setting The Auto Ring Time

    StellaF1EN-3_FM.book Page 61 Monday, November 12, 2001 11:40 AM Setting the Auto Ring Time Setting the Auto Ring Time H H H H In Auto Select mode, the machine Enter the new number using the rings a number of times to give you number keys.

  • Page 68: Changing The Paper Size Setting

    StellaF1EN-3_FM.book Page 62 Monday, November 12, 2001 11:40 AM Facsimile User Tools Changing the Paper Size Setting F F F F When you change a paper size on the Press 0 0 0 0 or 1 1 1 1 until "7. Tray Paper main paper tray, optional paper tray Size"...

  • Page 69: Changing The Paper Type For Bypass Tray

    StellaF1EN-3_FM.book Page 63 Monday, November 12, 2001 11:40 AM Changing the Paper Type for Bypass Tray Changing the Paper Type for Bypass Tray H H H H You can print the original to OHP Choose the paper type using 0 0 0 0 or transparencies and thick paper using 1 1 1 1 .

  • Page 70: Setting The Fax Reset Timer

    StellaF1EN-3_FM.book Page 64 Monday, November 12, 2001 11:40 AM Facsimile User Tools Setting the Fax Reset Timer H H H H This machine automatically returns Press 0 0 0 0 or 1 1 1 1 to select a period of to the standby display if you do not time.

  • Page 71: On Hook Timeout

    StellaF1EN-3_FM.book Page 65 Monday, November 12, 2001 11:40 AM On Hook Timeout On Hook Timeout H H H H This machine automatically cancels Press 0 0 0 0 or 1 1 1 1 to select a period of the On Hook Dial mode if you do not time.

  • Page 72: Selecting The Display Language

    StellaF1EN-3_FM.book Page 66 Monday, November 12, 2001 11:40 AM Facsimile User Tools Selecting the Display Language If you would rather use another lan- guage for messages and a display, fol- low the procedure below. Note ❒ Make sure that your machine is in standby display before following this procedure.

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