1. Manuals
  2. Brands
  3. Lexmark Manuals
  4. Printer
  5. MX6500e 6500e
  6. Administrator's manual

Lexmark MX6500e 6500e Administrator's Manual

Scan to sharepoint administrator's guide
Hide thumbs Also See for MX6500e 6500e:
Table of Contents

Advertisement

Quick Links

Download this manual See also: Maintenance Manual, Information Manual
Scan to SharePoint
Administrator's Guide
Important:
This guide is intended for MX6500e.
March 2013
www.lexmark.com

Advertisement

Table of Contents
loading

Related Manuals for Lexmark MX6500e 6500e

Summary of Contents for Lexmark MX6500e 6500e

  • Page 1 Scan to SharePoint Administrator's Guide Important: This guide is intended for MX6500e. March 2013 www.lexmark.com...

  • Page 2: Table Of Contents

    Contents Contents Overview.....................3 Configuring Scan to SharePoint..............4 Accessing application configuration settings using the Embedded Web Server........4 Adding or editing a profile.........................4 Configuring user authentication settings....................5 Configuring SharePoint settings........................5 Configuring scanning options........................6 Configuring confirmation options......................7 Deleting a profile............................7 Customizing the display icon........................8 Configuring PKI Authentication..............9 Using Scan to SharePoint................10 Scanning documents using Scan to SharePoint..................10...

  • Page 3: Overview

    Using the application, you can also scan documents to a Lexmark Document Distributor (LDD) server. LDD captures and converts paper documents into digital format, or captures existing digital documents and then processes and routes these documents according to your business processes.

  • Page 4: Configuring Scan To Sharepoint

    Configuring Scan to SharePoint Configuring Scan to SharePoint Accessing application configuration settings using the Embedded Web Server Obtain the scanner IP address: • From the scanner home screen • From the TCP/IP section in the Network/Ports menu • By printing a network setup page or menu settings page, and then finding the TCP/IP section Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

  • Page 5: Configuring User Authentication Settings

    Configuring Scan to SharePoint Configuring user authentication settings Access the application configuration settings from the Embedded Web Server. From the Configure page, add or edit a profile, and then customize the user authentication options. • Authentication Type—Select how users will be authenticated against the SharePoint server. Note: Windows Server 2008 does not support NTLM Authentication.

  • Page 6: Configuring Scanning Options

    Configuring Scan to SharePoint • Include User Name In File Name—Select the check box to automatically add the user name at the beginning of the file name when saving the scan job. • Timestamp format—Select the format of the time stamp to be added to the file name. This can be set if the “Apply a timestamp to imported file name”...

  • Page 7: Configuring Confirmation Options

    Configuring Scan to SharePoint • Scan Resolution—Adjust the default quality of the scanned document. If users will be scanning photographs, drawings with fine lines, or documents with very small text, then increase the resolution setting. Higher resolution settings result in larger file sizes and longer time needed to scan the original document. •...

  • Page 8: Customizing The Display Icon

    Configuring Scan to SharePoint Customizing the display icon Access the application configuration settings from the Embedded Web Server. From the Configure page, add or edit a profile, and then change the settings if necessary: • Button Text or Text—Type up to 20 characters that will appear above the profile button on the scanner home screen.

  • Page 9: Configuring Pki Authentication

    Note: If you plan to attach a SmartCard reader to your scanner, then install and configure PKI (public key infrastructure) applications to the devices. Use Lexmark PKI applications on supported Lexmark devices to take advantage of the enhanced security features of the PKI capabilities of your network. The applications include: PKI Authentication—This provides the mechanism for authenticating and authorizing scanner users.

  • Page 10: Using Scan To Sharepoint

    Using Scan to SharePoint Using Scan to SharePoint After the application is installed, the scan features on the scanner will behave differently when users scan to a SharePoint server using a Scan to SharePoint profile. Within each profile, the prompts that users will see are determined by settings configured by the administrator.

  • Page 11: Printing Documents Saved On Sharepoint

    Using Scan to SharePoint Printing documents saved on SharePoint Note: To print documents saved on a SharePoint site or folder, make sure printing is enabled from the EWS application configuration page. Touch the application profile icon. Type your user name and password, or swipe your badge ID and type your password. Navigate to the SharePoint site or folder where your document is saved.

  • Page 12: Troubleshooting

    Troubleshooting Troubleshooting An application error has occurred Try one or more of the following: HECK THE SYSTEM LOG Obtain the scanner IP address: • From the scanner home screen • From the TCP/IP section in the Network/Ports menu • By printing a network setup page or menu settings page, and then finding the TCP/IP section Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

  • Page 13: Application Cannot Connect To Sharepoint Server

    If the application is configured to use scanner authentication credentials, then the scanner authentication settings must be configured from the Embedded Web Server. For more information on configuring the scanner authentication settings, see the Embedded Web Server Administrator's Guide available at www.lexmark.com. AKE SURE YOU SPECIFY THE CORRECT USER NAME AND PASSWORD If the application is configured to use SharePoint credentials to authenticate users, make sure to type the correct user name and password combination from the application configuration settings.

  • Page 14: Users Cannot Access A Site Or Site Does Not Appear On The List

    Troubleshooting Users cannot access a site or site does not appear on the list Try one or more of the following: HECK THE APPLICATION SETTINGS Make sure that the application settings match the settings for the SharePoint server. For more information about configuring Scan to SharePoint settings, see “Configuring SharePoint settings”...

  • Page 15: Documents Are Not Scanning In Color

    If you are scanning documents to an LDD server for processing and routing, then make sure the server settings and user credentials on the application configuration page are correct. For more information on using LDD, see the Lexmark Document Distributor Administrator’s Guide. Documents are not scanning in color ONFIGURE THE APPLICATION TO SCAN DOCUMENTS IN COLOR Access the application configuration settings from the Embedded Web Server.

  • Page 16: Appendix

    Appendix Appendix Exporting and importing a configuration using the Embedded Web Server You can export configuration settings into a text file, and then import it to apply the settings to other devices. From the Embedded Web Server, click Settings > Apps > Apps Management. From the list of installed applications, click the name of the application you want to configure.

  • Page 17: Notices

    Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users pursuant to the terms and conditions herein. Trademarks Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. All other trademarks are the property of their respective owners.
  • Page 18 Notices Apache License Version 2.0, January 2004 http://www.apache.org/licenses/ TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION Definitions. "License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1 through 9 of this document. "Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License. "Legal Entity"...
  • Page 19 Notices Redistribution. You may reproduce and distribute copies of the Work or Derivative Works thereof in any medium, with or without modifications, and in Source or Object form, provided that You meet the following conditions: (a) You must give any other recipients of the Work or Derivative Works a copy of this License; and (b) You must cause any modified files to carry prominent notices stating that You changed the files;...
  • Page 20 Notices APPENDIX: How to apply the Apache License to your work. To apply the Apache License to your work, attach the following boilerplate notice, with the fields enclosed by brackets "[]" replaced with your own identifying information. (Don't include the brackets!) The text should be enclosed in the appropriate comment syntax for the file format.
  • Page 21 Notices 1.12. “You” means an individual or a legal entity exercising rights under, and complying with all of the terms of, this License or a future version of this License issued under Section 6.1. For legal entities, “You'' includes any entity which controls, is controlled by, or is under common control with You.
  • Page 22 Notices Initial Developer will be acting as maintainer of the Source Code and may provide an Electronic Distribution mechanism for the Modification to be made available. 3.3. Description of Modifications. You must cause all Covered Code to which you contribute to contain a file documenting the changes You made to create that Covered Code and the date of any change.
  • Page 23 Notices 3.7. Larger Works. You may create a Larger Work by combining Covered Code with other code not governed by the terms of this License and distribute the Larger Work as a single product. In such a case, You must make sure the requirements of this License are fulfilled for the Covered Code.
  • Page 24 Notices RESPECT, YOU (NOT THE INITIAL DEVELOPER OR ANY OTHER CONTRIBUTOR) ASSUME THE COST OF ANY NECESSARY SERVICING, REPAIR OR CORRECTION. THIS DISCLAIMER OF WARRANTY CONSTITUTES AN ESSENTIAL PART OF THIS LICENSE. NO USE OF ANY COVERED CODE IS AUTHORIZED HEREUNDER EXCEPT UNDER THIS DISCLAIMER. 8.
  • Page 25 Notices 11. MISCELLANEOUS. This section was intentionally left blank. The contents of this section are found in the corresponding addendum described above. 12. RESPONSIBILITY FOR CLAIMS. Except in cases where another Contributor has failed to comply with Section 3.4, You are responsible for damages arising, directly or indirectly, out of Your utilization of rights under this License, based on the number of copies of Covered Code you made available, the revenues you received from utilizing such rights, and other relevant factors.

  • Page 26: Index

    Index Index exporting a configuration using the Embedded Web accessing application configuration troubleshooting Server 16 settings an application error has exporting a configuration using the using the Embedded Web occurred 12 Embedded Web Server 16 Server 4 application cannot authenticate adding profiles 4 user 12 application cannot authenticate...

This manual is also suitable for:

Mx6500e

Table of Contents