Konica Minolta bizhub PRESS 1250/1250P User Manual
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Konica Minolta bizhub PRESS 1250/1250P User Manual

Security
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Summary of Contents for Konica Minolta bizhub PRESS 1250/1250P

  • Page 2: Table Of Contents

    Contents Introduction Welcome ............................1-2 1.1.1 Composition of User's Guide......................1-2 1.1.2 User's Guide ............................1-2 Conventions Used in This Manual ....................1-3 1.2.1 Symbols Used in This Manual ......................1-3 1.2.2 Paper Indications ..........................1-4 Security Functions Control Software ..........................2-2 2.1.1 Control Software Version ........................
  • Page 3 MEMO Contents-2 bizhub PRESS 1250P...

  • Page 4: Introduction

    Introduction...

  • Page 5: Welcome

    Welcome Introduction Welcome Thank you for purchasing this machine. This User's Guide describes security functions. Please read this guide for comprehension of how to use the Enhanced Security mode and detailed machine operations in Enhanced Security mode. 1.1.1 Composition of User's Guide Printed manuals Overview [User's Guide - Security]...

  • Page 6: Conventions Used In This Manual

    Conventions Used in This Manual Conventions Used in This Manual 1.2.1 Symbols Used in This Manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

  • Page 7: Paper Indications

    Conventions Used in This Manual Reference This symbol indicates a reference. View the reference as required. Key symbols Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets. Bold text Key names on the control panel, part names, product names and option names are indicated in bold text.
  • Page 8 Conventions Used in This Manual MEMO bizhub PRESS 1250P...
  • Page 9 Conventions Used in This Manual MEMO bizhub PRESS 1250P...

  • Page 10: Security Functions

    Security Functions...

  • Page 11: Control Software

    Control Software Security Functions Control Software 2.1.1 Control Software Version The version of control software is as follows. This software consists of an image control program and a controller control program. Image control program (Image Control l1) version: A4EU0Y0-00I1-G00-15 Controller control program (IC Controller P) version: A4EU011-00P1-G00-15 2.1.2 About the ROM Version Display Function...

  • Page 12: Security Mode

    Security Functions Security Functions 2.2.1 Security Mode The bizhub PRESS 1250P has two security modes. Normal mode Use this mode when the machine is used by a single person and there is low possibility of illicit access or operation. This mode is already set as factory default. To use the machine in normal mode, please refer to the user's guides provided for each operation.

  • Page 13: Description Of Enhanced Security Mode

    Security Functions Guarantee of customer engineer (CE): A supervisor or an administrator can use the Enhanced Security mode after confirming that a service contract has been signed with a customer engineer (CE). Clearly state in the service contract that the customer engineer (CE) will not engage in any fraudulent actions.

  • Page 14: Data Protected By The Enhanced Security Mode

    Security Functions been changed, user authentication with an enhanced password is required. User authentication is also re- quired for using saved printed data. Machine NIC settings While the Enhanced Security mode is activated, the machine NIC cannot be used. Blocking external accesses No access is allowed over telephone lines other than CS Remote Care.

  • Page 15: Protecting And Deleting Of Remaining Data After Being Used

    Security Functions Data exempted from the protection of Enhanced Security mode When the machine is connected to PCs on a local network, passwords entered from PCs are not subject to the Enhanced Security mode. Please do not enter any password from such PCs for prevention of leakage. Turning Enhanced Security mode ON/OFF The administrator is responsible for turning the Enhanced Security mode ON/OFF.

  • Page 16: User Authentication In Enhanced Security Mode

    User Authentication in Enhanced Security Mode User Authentication in Enhanced Security Mode When the Enhanced Security mode is activated, functions related to the user authentication will be enhanced as follows. The setting item [User Authentication] on the screen accessed from [04 Administrator Setting] - [03 User Auth./Account Track] - [01 Authentication Method] is automatically set to [ON (MFP)].
  • Page 17 User Authentication in Enhanced Security Mode % The information on failed authentication will be saved in the audit log. The Administrator Setting Menu Screen will be displayed. Press [03 User Auth./Account Track]. The User Auth./Account Track Menu Screen will be displayed. Press [02 User Authentication Setting].
  • Page 18 User Authentication in Enhanced Security Mode Press [02 User Registration]. The User Registration Screen will be displayed. Press [Add]. The User Registration - Add/Change Screen will be displayed. Press [User No.]. Use the touch panel keypad, [,], or [+] to enter the desired user number. % You may use 1 to 1000 for the user number.
  • Page 19 User Authentication in Enhanced Security Mode Press [OK] to return to the User Registration - Add/Change Screen. Press [User Name]. The User Name Setting Screen will be displayed. Enter the desired user name. % You may enter up to 64 alphanumeric characters including symbols for the user name. Press [OK] to return to the User Registration - Add/Change Screen.
  • Page 20 User Authentication in Enhanced Security Mode Press [OK] to return to the User Registration - Add/Change Screen. Press [Account Name]. The Account Name Screen will be displayed. Select the desired account. NOTICE If [Synchronize User/Account Track] of Authentication Method is set to [Synchronize], you can set [Ac- count Name].
  • Page 21 User Authentication in Enhanced Security Mode % Use the touch panel keypad, [,], or [+] to enter the desired number of allowed prints. Available range for the allowance is from 1 to 99,999,999. % Press [OK] twice to return to the User Registration Screen. Press [Print] or [Recall] on the right of [Usable Function] to select function(s) of the machine available to the user.

  • Page 22: Changing User Registration

    User Authentication in Enhanced Security Mode 2.3.2 Changing User Registration Follow the procedure below to change the user name and password to be required for user authentication in Enhanced Security mode. Press Utility/Counter on the control panel to display the Utility Menu Screen. Press [04 Administrator Setting].
  • Page 23 User Authentication in Enhanced Security Mode The User Auth./Account Track Menu Screen will be displayed. Press [02 User Authentication Setting]. The User Authentication Setting Menu Screen will be displayed. Press [02 User Registration]. The User Registration Screen will be displayed. Select the key with the user number and user name to be changed.
  • Page 24 User Authentication in Enhanced Security Mode Press [Change] to display the User Registration - Add/Change Screen. % The user number cannot be changed. To change the user name, press [User Name]. Enter a new user name. % You may enter up to 64 alphanumeric characters including symbols for the user name. Press [OK] to return to the User Registration - Add/Change Screen.
  • Page 25 User Authentication in Enhanced Security Mode % The Password Setting Screen will be displayed. Enter a new user password which corresponds to the user name entered in step 9. % Enter 8 to 64 alphanumeric characters for the user password (the alphabetic characters are case- sensitive).
  • Page 26 User Authentication in Enhanced Security Mode % Use the touch panel keypad, [,], or [+] to enter the desired number of allowed prints. Available range for the allowance is from 1 to 99,999,999. % Press [OK] twice to return to the User Registration Screen. Press [Print] or [Recall] on the right of [Usable Function] to specify which functions the user is allowed to use.

  • Page 27: Deleting User Data

    User Authentication in Enhanced Security Mode 2.3.3 Deleting User Data Follow the procedure below to delete a user name and password to be required for user authentication in Enhanced Security mode, and also to delete a personal folder. Press Utility/Counter on the control panel to display the Utility Menu Screen. Press [04 Administrator Setting].
  • Page 28 User Authentication in Enhanced Security Mode The User Auth./Account Track Menu Screen will be displayed. Press [02 User Authentication Setting]. The User Authentication Setting Menu Screen will be displayed. Press [02 User Registration]. The User Registration Screen will be displayed. bizhub PRESS 1250P 2-19...

  • Page 29: Changing Password By User

    User Authentication in Enhanced Security Mode Press the user name key to be deleted. Press [Delete]. % A confirmation dialog will be displayed. Press [Yes]. Selected user data and the personal folder will be deleted. 2.3.4 Changing Password by User General users can change the password required for user authentication.
  • Page 30 User Authentication in Enhanced Security Mode The System Setting Menu Screen will be displayed. Press [08 Change User Password]. The screen to change the user password will be displayed. Press [User Name], then enter the user name specified with that password. Press [OK].
  • Page 31 User Authentication in Enhanced Security Mode Press [OK]. The entered password will appear as asterisks (********) on the screen. % Passwords are case sensitive. % If a wrong password or fewer than 8 alphanumeric characters are entered and [OK] is pressed, the warning message [Password is incorrect] will appear, and no key will work for five seconds.
  • Page 32 User Authentication in Enhanced Security Mode The System Setting Menu Screen will be displayed. Press [Exit]. The screen resumes the one previously displayed before the Utility Menu Screen. bizhub PRESS 1250P 2-23...

  • Page 33: Hdd Recall Function In Enhanced Security Mode

    HDD Recall Function in Enhanced Security Mode HDD Recall Function in Enhanced Security Mode When outputting data is necessary, use a user box built on the HDD. We recommend using a user box with a password specified, in order to prevent data leakage or tampering. Please be sure to activate the Enhanced Security mode when you need to save sensitive documents.
  • Page 34 HDD Recall Function in Enhanced Security Mode The Password Setting Screen will be displayed. Enter the specified password, and press [OK]. % You may enter from 8 to 64 alphanumeric characters for the user password. % If a wrong password or fewer than 8 alphanumeric characters are entered and [OK] is pressed, the warning message [Password is incorrect] will appear, and no key will work for five seconds.
  • Page 35 HDD Recall Function in Enhanced Security Mode All the files included in the selected user box will be displayed. You can either recall or delete the file. % If you need to recall the file, proceed to Step 9. % If you need to delete the file, proceed to Step 14. Select the name of the file to be recalled and press [)].
  • Page 36 HDD Recall Function in Enhanced Security Mode % To specify sheets to be output, press [Sheet Specify] and use the touch panel keypad to enter the sheet numbers. % Use a comma "," to separate the sheet numbers. To specify consecutive sheet numbers, use a hy- phen "-"...

  • Page 37: Output Data In The Secure Box

    HDD Recall Function in Enhanced Security Mode 2.4.2 Output Data in the Secure Box Secure printing using a PC To set up data output using the Secure Print function on PC, a secure folder with a specific password must be prepared. Enter the secure folder name consisting of up to 8 alphanumeric characters. Secure printing on the machine Press [RECALL] tab and then press [User Name] on the User Authentication Screen displayed.
  • Page 38 HDD Recall Function in Enhanced Security Mode The Password Setting Screen will be displayed. Enter the specified password, and press [OK]. % You may enter from 8 to 64 alphanumeric characters for the user password. % If a wrong password or fewer than 8 alphanumeric characters are entered and [OK] is pressed, the warning message [Password is incorrect] will appear, and no key will work for five seconds.
  • Page 39 HDD Recall Function in Enhanced Security Mode Enter the secure password specified in secure printing and press [OK]. The list of secure files will be displayed. Select the desired secure file. Select [Auto], [Proof], [Proof (1st Sheet)], or [Wait], and press [Print]. % [Proof (1st Sheet)] can be displayed by using the Utility menu.
  • Page 40 HDD Recall Function in Enhanced Security Mode Press [Change Output Sheet] to change the output sheet of the file to be recalled. % To specify sheets to be output, press [Sheet Specify] and use the touch panel keypad to enter the sheet numbers.

  • Page 41: Administrator Security Functions

    Administrator Security Functions Administrator Security Functions The administrator turns ON/OFF the Enhanced Security mode from the Utility Menu Screen. For that opera- tion, a CE password and administrator password should be set up on the machine. Ask your service repre- sentative to set up an administrator password.
  • Page 42 Administrator Security Functions The Administrator Setting Menu Screen will be displayed. Press [07 Security Setting]. Press [03 Enhanced Security Mode]. Turn ON/OFF the Enhanced Security mode. % Select [ON] to activate the Enhanced Security mode, or select [OFF] to deactivate it. Press [OK].
  • Page 43 Administrator Security Functions % Press [Yes]. Turn OFF the sub power switch, and turn OFF the main power switch. NOTICE Do not turn off the main power while the message [Cooling in progress / After cooling, power off auto- matically] is displayed. Please wait for more than 10 seconds.

  • Page 44: Hdd Lock Password

    Administrator Security Functions 2.5.2 HDD Lock Password With the Enhanced Security mode activated, you can specify a lock password (8 to 32 alphanumeric charac- ters and/or symbols, case-sensitive) to the HDD. Setting up a lock password will prevent the leakage of doc- ument data by taking out an illicitly-switched HDD.
  • Page 45 Administrator Security Functions Press [07 Security Setting]. Press [02 HDD Management Setting]. The HDD Management Setting Menu Screen will be displayed. Press [03 HDD Lock Password]. The HDD Lock Password Screen will be displayed. Press [Current Password] to enter the password currently used, then press [OK]. Default password is the main body serial number consisting of 13 alphanumeric characters.

  • Page 46: Deleting Temporary Data

    Administrator Security Functions % The main body serial number as 13 alphanumeric characters is displayed on the upper left corner of the Utility Menu Screen or to be printed on the upper right corner of the audit log. For details, see the next section "Printing Audit Log."...
  • Page 47 Administrator Security Functions A password entry screen will be displayed. Enter the administrator password. % Use the touch panel keypad to enter the administrator password consisting of 8 alphanumeric char- acters and symbols, then press [OK]. % The alphabetic characters are case-sensitive. % If a wrong password or fewer than 8 alphanumeric characters/symbols are entered and [OK] is pressed, the warning message [Password is incorrect / Please wait for a while] will appear, and no key will work for five seconds.
  • Page 48 Administrator Security Functions Press [02 HDD Management Setting]. The HDD Management Setting Menu Screen will be displayed. Press [04 Delete Temp. Data Setting]. The Delete Temporary Data Setting Screen will be displayed. Select whether or not to overwrite the temporary data. % To overwrite the temporary data, press [ON].

  • Page 49: Deleting All Data

    Administrator Security Functions If you choose to overwrite the data, select the desired erase mode. % Press [Mode 1] or [Mode 2]. Please refer to the User's Guide - Main Body for details. % If you choose not to overwrite the data, the mode selection does not make any difference. Press [OK] on the Delete Temporary Data Setting Screen.
  • Page 50 Administrator Security Functions % Use the touch panel keypad to enter the administrator password consisting of 8 alphanumeric char- acters and symbols, then press [OK]. % The alphabetic characters are case-sensitive. % If a wrong password or fewer than 8 alphanumeric characters/symbols are entered and [OK] is pressed, the warning message [Password is incorrect / Please wait for a while] will appear, and no key will work for five seconds.
  • Page 51 Administrator Security Functions The HDD Management Setting Menu Screen will be displayed. Press [05 Delete All Data Setting]. The Delete All Data Setting Screen will be displayed. Select the desired erase mode and press [Execute Deletion]. % Please refer to the User's Guide - Main Body for details of the erase mode. NOTICE If you delete data using the [Execute Deletion] key, no data on HDD can be used again.

  • Page 52: Printing Audit Log

    Administrator Security Functions Press [Return] on the Delete All Data Setting Screen. 2.5.5 Printing Audit Log An audit log will be automatically created when the data saved on the machine have been accessed. All the audit log data can be output as follows. Press Utility/Counter on the control panel to display the Utility Menu Screen.
  • Page 53 Administrator Security Functions Press [04 List/Counter]. The List/Counter Screen will be displayed. Select [Audit Log Report], then press [Print Mode]. Print the log. % Press Start on the control panel. % To stop printing, press Stop on the control panel. A dialog will pop up for confirmation. Press [Can- cel] to cancel the print job.

  • Page 54: Analyzing Audit Log

    Administrator Security Functions 2.5.6 Analyzing Audit Log Audit log needs to be analyzed by the administrator regularly (once per month), or when the data saved in the machine are illegally accessed or even tampered. The machine is supposed to store up to 750 logs per month. If more than 750 logs are assumed to be stored in a month, carry out the analysis in a shorter period before unanalyzed logs reach that number.
  • Page 55 Administrator Security Functions Operation Audit ID Stored ac- Result tion Delete file User ID Delete document data Change file attribute User ID Password authentication for secure Secure user ID /Unreg- OK/NG print istered user ID Access to secure print file Secure user ID Delete secure print file Secure user ID...
  • Page 56 Administrator Security Functions action = 13 id = Box for which the authentication was performed Check the date and time of the operation, and see if the user who operated on documents in the specific personal/secure box was a legitimate owner of the box. Remedy for unauthorized operations If you find that a password has leaked out after analyzing the audit log, change the password immediately.
  • Page 57 Administrator Security Functions MEMO 2-48 bizhub PRESS 1250P...
  • Page 58 Index...

  • Page 59: Index By Item

    Index by item Index Index by item Adding User Registration ..........2-7 Recalling and Deleting of Data ........2-24 Administrator authentication ........2-5 ROM version display function of control software ..2-2 Administrator security functions ........2-32 Administrator setting mode .........2-5 Turning Enhanced Security mode ON/OFF ....2-6 Analyzing audit log ............2-45 Turning the Enhanced Security mode ON/OFF ..2-32 Audit log ..............2-5...

  • Page 60: Index By Button

    Index by button Index by button Proof ............... 2-26 2-30 Proof (1st Sheet) ..........2-26 2-30 Account Name ..........2-11 2-16 Add ................2-9 Administrator Setting ...2-7 2-13 2-18 2-32 2-35 2-37 2-40 2-43 RECALL ............2-24 2-28 All Sheets ............2-27 2-31 Recall ..............
  • Page 61 Index by button MEMO bizhub PRESS 1250P...
  • Page 62 Index by button MEMO bizhub PRESS 1250P...
  • Page 63 Index by button MEMO bizhub PRESS 1250P...
  • Page 64 Index by button MEMO bizhub PRESS 1250P...
  • Page 65 Index by button MEMO bizhub PRESS 1250P...
  • Page 66 http://konicaminolta.com...

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