Amount Limit Statements; Amount In Words Fields; Preventing Check Duplication - Xerox 6100BD - Phaser Color Laser Printer Fundamentals

Security

Amount limit statements

Amount in Words fields

Preventing check duplication

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An example of an amount limit statement is "NOT VALID FOR
MORE THAN $xxx DOLLARS." The "$xxx" may be stated
alphabetically or numerically. Both ways offer protection because
two areas of the document must be altered.
Some countries may require that the statement be printed in
more than one language. The Xerox printing system allows
selection of small or compressed fonts to create space for the
statements on the document.
One of the safest protection methods is the use of multiple fields
that indicate the payable amount. For example, the payable
amount can be printed once as a numeric field and once as a
text string. Most handwritten checks use this protection
technique.
Machine-produced checks often do not use multiple amount
fields. One reason is the difficulty in deciding on an appropriate
text string for larger amount values.
The text Amount field requires advance planning for forms
design and for the application program. Using small,
compressed fonts allows for multiple lines and statements.
NOTE: The text string is considered the legal amount field, and
takes legal precedence over the numeric amount field, which is
the convenience amount.
Like check tampering, document duplication can not be
eliminated completely. In fact, there are legitimate reasons for
check duplication, including image capture by banks for
automated processing or audit purposes and copies of personal
checks for third party reimbursement. However, checks are not
duplicated for the purpose of transferring funds.
Several features can be built into a check to make the task of
check duplication more difficult, without hindering legitimate
duplications.
Generic MICR Fundamentals Guide