Konica Minolta bizhub PRESS C6000 Security Manual
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Konica Minolta bizhub PRESS C6000 Security Manual

Konica Minolta bizhub PRESS C6000 Security Manual

Bizhub press c6000/c7000 security user guide
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  • Page 2: Table Of Contents

    Contents Introduction Welcome ............................1-2 1.1.1 Composition of User's Guide......................1-2 1.1.2 User's Guide ............................1-3 Conventions Used in This Manual ....................1-4 1.2.1 Symbols Used in This Manual ......................1-4 1.2.2 Original and Paper Indications......................1-5 Security Functions Control Software ..........................2-2 2.1.1 Control Software Version ........................

  • Page 3: Introduction

    Introduction...

  • Page 4: Welcome

    Welcome Introduction Welcome Thank you for purchasing this machine. This User's Guide describes security functions. Please read this guide for comprehension of how to use the Enhanced Security mode and detailed machine operations in Enhanced Security mode. 1.1.1 Composition of User's Guide Printed manuals Overview [Operation Quick Guide]...

  • Page 5: User's Guide

    Welcome User's guide CD manuals Overview [User's Guide - Network Scanner (IC-601)] This guide describes the operation of network scan- ner functions using IC-601. • Scan to E-mail • Scan to HDD • Scan to FTP • Scan to SMB [User's Guide - Security] This guide describes the security functions.

  • Page 6: Conventions Used In This Manual

    Conventions Used in This Manual Conventions Used in This Manual 1.2.1 Symbols Used in This Manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

  • Page 7: Original And Paper Indications

    Conventions Used in This Manual Reference This symbol indicates a reference. View the reference as required. Key symbols Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets. Bold text Key names on the control panel, part names, product names and option names are indicated in bold text.

  • Page 8: Security Functions

    Security Functions...

  • Page 9: Control Software

    Control Software Security Functions Control Software 2.1.1 Control Software Version The version of control software is as follows. Image control program (Image Control l1) version: A1DU0Y0-00I1-G00-10 A1DU0Y0-00I1-G00-15 A1DU0Y0-00I1-G00-20 A1DU0Y0-00I1-G00-21 A1DU0Y0-00I1-G00-31 2.1.2 About the ROM Version Display Function The version of bizhub PRESS C7000/C6000 control software (image control program) mentioned above can be checked by the ROM version display function in the customer engineer (CE) service mode.

  • Page 10: Security Functions

    Security Functions Security Functions 2.2.1 Security Mode The bizhub PRESS C7000/C6000 has two security modes. Normal mode Use this mode when the machine is used by a single person and there is low possibility of illicit access or operation. This mode is already set as factory default. To use the machine in normal mode, please refer to the user's guides provided for each operation.

  • Page 11: Description Of Enhanced Security Mode

    Security Functions contract has been signed with a customer engineer (CE). Clearly state in the service contract that the customer engineer will not engage in any fraudulent actions. Secure LAN: Be sure to connect the machine to a local area network protected by firewall in order to prohibit access from external networks.

  • Page 12: Data Protected By The Enhanced Security Mode

    Security Functions Be sure to exit the administrator setting mode if you leave in front of the machine while using this mode. IC card With the Enhanced Security mode activated, the machine rejects the user authentication using an IC card. USB port functions The following functions are still available using a USB port even when the Enhanced Security mode is acti- vated.

  • Page 13: User Authentication In Enhanced Security Mode

    User Authentication in Enhanced Security Mode User Authentication in Enhanced Security Mode When the Enhanced Security mode is activated, functions related to the user authentication will be enhanced as follows. The setting item [User Authentication] on the screen accessed from [03 Administrator Setting] - [04 User Auth./Account Track] - [01 Authentication Method] is automatically set to [ON (MFP)].
  • Page 14 User Authentication in Enhanced Security Mode The Administrator Setting Menu Screen will be displayed. Press [04 User Auth./Account Track]. The User Auth./Account Track Menu Screen will be displayed. Press [02 User Authentication Set]. The User Authentication Setting Menu Screen will be displayed. bizhub PRESS C7000/C6000...
  • Page 15 User Authentication in Enhanced Security Mode Press [02 User Registration]. The User Registration Screen will be displayed. Press [Add] or [Change], as needed. When [Add] is pressed, proceed to step 8. When [Change] is pressed, proceed to step 17. Press [User No.]. Use the touch panel keypad to enter the desired user number.
  • Page 16 User Authentication in Enhanced Security Mode % You may use from 0 to 1000 for the user number. Press [OK] to return to the User Registration - Add/Change Screen. Press [User Name]. The User Name Setting Screen will be displayed. Enter the desired user name. % You may enter up to 64 alphanumeric characters including symbols for the user name.
  • Page 17 User Authentication in Enhanced Security Mode Press [OK] to return to the User Registration - Add/Change Screen. Press [Account Name]. The Account Name Screen will be displayed. Select the desired account. NOTICE The account should be registered in advance. Select one of the registered accounts provided on the screen.
  • Page 18 User Authentication in Enhanced Security Mode Press [Upper Limit Setting]. % Specify the maximum number of prints to be allowed for the user after a successful authentication. % Press [Total] on the right side of [Management System], [Enable] on the right side of [Upper Limit Setting], and [Upper].
  • Page 19 User Authentication in Enhanced Security Mode % Press [Individual] on the right side of [Management System], [Enable] on the right side of [Upper Lim- it Setting - Color] or of [Upper Limit Setting - Black], and [Upper]. % Use the touch panel keypad or arrow keys [+] and [,] to enter the desired number of allowance. Available range for the allowance is from 0 to 99,999,999.
  • Page 20 User Authentication in Enhanced Security Mode % Press [A to Z], [Others], [Main], or [All] to select the desired address on the screen. % Press [Search] to enter a search string. The search list will be displayed to allow you to select the desired address.
  • Page 21 User Authentication in Enhanced Security Mode Enter a new user name. % You may enter up to 64 alphanumeric characters including symbols for the user name. Press [OK] to return to the User Registration - Add/Change Screen. To change the password, press [Password]. % The Password Setting Screen will be displayed.
  • Page 22 User Authentication in Enhanced Security Mode Press [OK] to return to the User Registration - Add/Change Screen. To change the account, press [Account Name]. % The Account Name Screen will be displayed. Select the desired account. NOTICE The account should be registered in advance. Select one of the registered accounts provided on the screen.
  • Page 23 User Authentication in Enhanced Security Mode % The allowance for color and black prints can be changed separately. % Press [Individual] on the right side of [Management System], [Enable] on the right side of [Upper Lim- it Setting - Color] or of [Upper Limit Setting - Black], and [Upper]. % Use the touch panel keypad or arrow keys [+] and [,] to enter the desired number of allowance.

  • Page 24: Deleting User Data

    User Authentication in Enhanced Security Mode Press [From Address Setting] to display the From Address Setting Screen. % Press [A to Z], [Others], [Main], or [All] to select the desired address on the screen. % Press [Search] to enter a search string. The search list will be displayed to allow you to select the desired address.
  • Page 25 User Authentication in Enhanced Security Mode A password entry screen will be displayed. Enter the administrator password. % Use the touch panel keypad to enter the administrator password consisting of 8 alphanumeric char- acters, then press [OK]. % Passwords are case sensitive. % If a wrong password or fewer than 8 alphanumeric characters/symbols are entered and [OK] is pressed, the warning message [Password is incorrect / Please wait for a while] will appear, and no key will work for five seconds.
  • Page 26 User Authentication in Enhanced Security Mode Press [02 User Authentication Set]. The User Authentication Setting Screen will be displayed. Press [02 User Registration]. The User Registration Screen will be displayed. Press the user name key to be deleted. bizhub PRESS C7000/C6000 2-19...

  • Page 27: Changing Password By User

    User Authentication in Enhanced Security Mode Press [Delete]. % A confirmation dialog will be displayed. Press [Yes]. Selected user data and also the personal folder will be deleted. 2.3.3 Changing Password by User General users can change the password required for user authentication. We recommend that a user him- self/herself changes the password assigned by the administrator for security.
  • Page 28 User Authentication in Enhanced Security Mode The User Setting Menu Screen will be displayed. Press [08 Password Change]. The Password Change Screen will be displayed. Press [User Name], then enter the user name specified with that password. Press [OK]. Press [Current Password], then enter the current password. bizhub PRESS C7000/C6000 2-21...
  • Page 29 User Authentication in Enhanced Security Mode Press [OK]. The entered password will appear as asterisks (********) on the screen. % Passwords are case sensitive. % If a wrong password or fewer than 8 alphanumeric characters are entered and [OK] is pressed, the warning message [Password is incorrect] will appear, and no key will work for five seconds.
  • Page 30 User Authentication in Enhanced Security Mode The screen resumes the one previously displayed before the Utility Menu Screen. bizhub PRESS C7000/C6000 2-23...

  • Page 31: Administrator Security Functions

    Administrator Security Functions Administrator Security Functions The administrator turns ON/OFF the Enhanced Security mode from the Utility Menu Screen. For that opera- tion, a CE authentication password and administrator password should be set up on the machine. Ask your service representative to set up an administrator password. Once specified, the password can be changed by the administrator himself/herself.
  • Page 32 Administrator Security Functions The Administrator Setting Menu Screen will be displayed. Press [10 Security Setting]. Press [03 Enhanced Security Mode]. Turn ON/OFF the Enhanced Security mode. % Select [On] to activate the Enhanced Security mode, or select [Off] to deactivate it. Press [OK].

  • Page 33: Hdd Lock Password

    Administrator Security Functions % Press [Yes]. The machine will restart with the new setting activated. 2.4.2 HDD Lock Password When the Enhanced Security mode is activated on the machine mounted with Hard Disk Kit HD-514, a lock password (8 to 32 alphanumeric characters, case sensitive) can be set up on the HDD. Setting up a lock pass- word will prevent the leakage of document data by taking out an illicitly-switched HDD.
  • Page 34 Administrator Security Functions % If a wrong password or fewer than 8 alphanumeric characters/symbols are entered and [OK] is pressed, the warning message [Password is incorrect / Please wait for a while] will appear, and no key will work for five seconds. Enter the correct password after five seconds. % The information on failed authentication will be saved in the audit log.
  • Page 35 Administrator Security Functions Press [01 HDD Lock Password]. The HDD Lock Password Screen will be displayed. Press [Current Password] to enter the password currently used, then press [OK]. (Default password: main body serial number consisting of 13 alphanumeric characters) NOTICE Do not use your name, birthday, employee number, etc.

  • Page 36: Printing Audit Log

    Administrator Security Functions 2.4.3 Printing Audit Log An audit log will be automatically created when the data saved on the machine have been accessed. The audit log can also be saved on the USB flash drive. All the audit log data can be output as follows. Press Utility/Counter on the control panel to display the Utility Menu Screen.
  • Page 37 Administrator Security Functions Press [06 List/Counter]. The List/Counter Screen will be displayed. Select [Audit Log Report], then press [Print Mode]. % To output the data saved on the USB flash drive, press [Output All to USB], then connect the USB flash drive to a USB port.

  • Page 38: Analyzing Audit Log

    Administrator Security Functions % To stop printing, press Stop on the control panel. A dialog will pop up for confirmation. Press [Can- cel] to cancel the print job. % Press [Exit Print Mode], when completed. To output the data saved on the USB flash drive, press [OK]. % When the output is completed, the following screen will be displayed.

  • Page 39: Table Of Items Saved In Audit Log

    Administrator Security Functions Audit log information The audit log contains the following information: date/time: registers date and time of the operation that resulted in the creation of a log entry. id: specifies person who made the operation, or subject for security protection. –...
  • Page 40 Administrator Security Functions Specifying unauthorized actions: password authentication If logs have NG as the result of password authentication (action: 01, 02, 11), items protected by passwords may have been attacked. Failed password authentication (NG) log entries specify who made the operation, and show if unauthor- ized actions were made when password authentication failed.

  • Page 41: Index

    Index...

  • Page 42: Index By Item

    Index by item Index Index by item Adding and changing user data ........2-6 Administrator authentication ........2-4 Administrator security functions .......2-24 Administrator setting mode .........2-4 Analyzing audit log ............2-31 Audit log ..............2-4 Blocking external accesses .........2-4 Changing password by user ........2-20 Control software ............2-2 Control software version ..........2-2 Data exempted from the protection of Enhanced Security...

  • Page 43: Index By Button

    Index by button Index by button Stop ................2-31 System Setting ............2-29 Account Name ..........2-10 2-15 Add ................2-8 Administrator Setting ..2-6 2-17 2-24 2-26 2-29 Total ..............2-11 2-15 Audit Log Report ............2-30 Upper ............ 2-11 2-15 2-16 Black ...............2-10 2-15 Upper Limit Setting ........
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