Page 1 SOFTWARE USER’S GUIDE Not all models are available in all countries. (MFC-9560CDW) In USA: Please go to the Brother Solutions Center at http://solutions.brother.com/ and click Manuals on your model page to download the other manuals. Version 0...
Page 2: Table Of Contents
Section II Windows Printing Using the Brother printer driver........................7 Printing a document...........................8 Duplex printing............................9 Guidelines for printing on both sides of the paper ................9 Automatic duplex printing ........................9 Manual duplex printing ........................9 Simultaneous scanning, printing and faxing ....................9 Printer driver settings..........................10 Accessing the printer driver settings......................11...
Page 3 Viewing items ............................58 Organizing your items in folders ......................59 Quick links to other applications ......................60 ScanSoft™ PaperPort™ 12SE with OCR lets you convert image text into text you can edit....60 Importing items from other applications.....................60 Exporting items into other formats.....................61 Uninstalling ScanSoft™...
Page 4 ControlCenter4 Features for Advanced Mode users .................77 Scan tab ..............................78 File types ............................79 Document Size ..........................79 Opening the scanned image with an application ................79 Using the OCR feature ........................80 Attaching the scanned data to E-mail....................80 Saving the scanned image ........................80 PC-Copy tab ............................81...
Page 5 Entering cover page information......................94 Sending a file as a PC-FAX using the Facsimile style user interface..........94 Sending a file as a PC-FAX using the Simple style user interface ............96 Address Book ............................97 Brother Address Book ........................98 Setting up a member in the Address Book ..................98 Speed Dial setup ..........................99...
Page 6 Quitting the window .........................144 Web Based Management (Network Connection Only)..............144 Color Calibration..........................144 Sending a fax............................145 Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.4.11)........................148 Using Mac OS X 10.5.x to 10.6.x Addresses panel.................149 Scanning Scanning a document using the TWAIN driver..................151...
Page 7 Configuring Network Scanning (Windows ) ..................201 Configuring Network Scanning (Macintosh) ..................204 Using the Scan key..........................205 Scan to E-mail ..........................206 Scan to E-mail (E-mail Server, For MFC-9460CDN and MFC-9560CDW) ........207 Scan to Image ..........................207 Scan to OCR ...........................208 Scan to File............................209 Scan to FTP.............................210 Scan to Network ..........................214...
Page 8: Section I Machine Operation Keys
Section I Machine operation keys Using the control panel...
Page 9: Using The Control Panel
Job Cancel To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel (All).
Page 10: Printer Emulation Support
The default setting is Auto. Your machine has the following emulation modes. You can change the setting by using the control panel or Web Based Management (web browser). To use Web Based Management, type http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser.
Page 11: Printing The Internal Font List
Using the control panel Printing the Internal Font List You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose Press Menu, 4, 2, 1. Press a or b to choose 1.HP LaserJet or 2.BR-Script 3. Press OK.
Page 12: Duplex
Using the control panel Duplex You can choose whether you want to automatically print on both sides of the paper. The setting in the printer driver will take priority over the setting made on the control panel. Press Menu, 4, 3.
Page 13 Section II ® Windows Printing Scanning ControlCenter4 Remote Setup Brother PC-FAX Software Firewall settings (For Network users)
Page 14: Section Ii Windows
XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may ® need to configure the firewall settings. If you are using the Windows Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been made.
Page 15: Printing A Document
When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. (See the Basic User's Guide for information about the Paper Tray and Recommended paper.) From your application, choose the Print command.
Page 16: Duplex Printing
If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP Tray.  If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.
Page 17: Printer Driver Settings
Printing Printer driver settings Note For Macintosh users see Printing and Faxing on page 120. You can change the following printer settings when you print from your computer:  Paper Size  Orientation  Copies  Media Type  Print Quality ...
Page 18: Accessing The Printer Driver Settings
Note ® • The screens in this section are from Windows XP. The screens on your PC will vary depending on your operating system. • To access the printer driver settings, see Accessing the printer driver settings on page 11.
Page 19: Basic Tab
Printing Basic tab You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab. Choose the Paper Size, Orientation, Copies, Media Type, Print Quality and Color / Mono (1). Choose Multiple Page and Duplex / Booklet (2).
Page 20: Orientation
Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has been selected, choose Env. Thin. For more information, see the Basic User's Guide. • When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.
Page 21: Print Quality
• If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the Mono mode, as long as...
Page 22: Settings Dialog
The color of all elements are adjusted to become a more vivid color. • Auto The printer driver automatically selects the Color Mode type. • None If you want to apply the color management settings of your application, choose this setting. The printer driver will not adjust the color.  Import You can adjust the print configuration of a particular image by clicking Settings.
Page 23  You can improve the image quality of thin lines.  Improve Pattern Printing Select this option if printed fills and patterns are different from the patterns and fills you see on your computer.  Settings If you want to change the color settings such as brightness, contrast, intensity or saturation, click the Settings button to access more advanced settings.
Page 24: Multiple Page
You can print the image shown in the preview by clicking the Print button. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
Page 25: Paper Source
Use this option to print a document in booklet format using duplex printing; it will arrange the document according to the correct page number and allows you to fold at the center of the print output without having to change the order of the page number.
Page 26: Advanced Tab
Printing Advanced tab Change the tab settings by clicking one of the following selections:  Scaling (1)  Reverse Print (2)  Use Watermark (3)  Header-Footer Print (4)  Toner Save Mode (5)  Secure Print (6)  Administrator (7) ...
Page 27: Scaling
Use Watermark You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings...
Page 28: Watermark Settings
Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your document. In Outline Text Check In Outline Text if you only want to print an outline of the watermark. It is available when you choose a text watermark.
Page 29: Custom Settings
Enter your Watermark Text into the Text box, and then choose the Font, Style, Size and Choose Color.  Bitmap Enter the file name and location of your bitmap image in the File box, or click Browse to search for the file. You can also set the scaling size of the image. ...
Page 30: Header-Footer Print
Note Printing multiple copies is not available when Secure Print is set to on. To delete a secured document: You need to use the control panel of the machine to delete a secured document. (See Secure Key on page 2.)
Page 31: Administrator
Printing Administrator Administrators have the authority to limit access to functions such as scaling and watermark.  Password Enter the password into this box. Note Click Set Password... to change the password.  Copies Lock Lock the copy pages selection to prevent multiple copy printing.
Page 32: User Authentication
• When you use the machine through a network, you can make the Authentication result dialog appear each time you print by checking the Show print status before printing. • If you want to enter your ID and PIN each time you print, check the Enter ID Name/PIN for each print job. Other Print Options You can set the following in Printer Function: ...
Page 33: Color Calibration
The output density of each color may vary depending on the temperature and humidity of the environment the machine is in. This setting helps you to improve color density by letting the printer driver use the color calibration data stored in your machine.
Page 34: Improve Print Output
If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.
Page 35: Accessories Tab
Accessories tab Note To access the Accessories tab, see Accessing the printer driver settings on page 11. You can define the paper size for each paper tray and auto detect the serial number in the Accessories tab as follows. ...
Page 36 The Auto Detect function finds the currently installed optional devices and shows the available settings in the printer driver. When you click Auto Detect, options that are installed on the machine will be listed in Available Options (1). You can manually add or remove the options by choosing an optional device you want to add or remove, and then clicking Add or Remove.
Page 37: Support
Click Support... in the Printing Preferences dialog box.  Brother Solutions Center (1) The Brother Solutions Center (http://solutions.brother.com/) is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for using your machine.
Page 38 You can visit our Web site for original/genuine Brother supplies by clicking this button.  Brother CreativeCenter (3) You can visit our Web site for free and easy online solutions for business and home users by clicking this button. ...
Page 39: Features In The Br-Script 3 Printer Driver (Postscript ® 3™ Language Emulation)
Specifies the order in which the pages of your document will be printed. Front to Back prints the document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on...
Page 40 • Pages Per Sheet The Pages Per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper. Also, you can print a document in the booklet style automatically when you choose Booklet.
Page 41: Advanced Options
• If you don’t want to enable Image Color Management, click ICM Disabled. • If you want the calculations for color matching to be performed on the host computer before it sends the document to the machine, click ICM Handled by Host System.
Page 42 Recycled Paper Label Glossy Paper Note When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.  Secure Print Secure Print allows you to secure documents that are password protected when they are sent to the machine.
Page 43 • If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the Mono mode, as long as black toner is available.
Page 44: Ports Tab
This operation will increase the temperature of the machine's fusing process. Ports tab If you want to change the port where your machine is connected or the path to the network machine you are using, choose or add the port you want to use.
Page 45: Status Monitor
Printing Status Monitor The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices, allowing you to get immediate notification of error messages such as paper empty or paper jam. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in start/All Programs/Brother/MFC-XXXX on your PC.
Page 46: Monitoring The Machine's Status
A green icon indicates the normal stand-by condition.  A yellow icon indicates a warning.  A red icon indicates a printing error has occurred. There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the desktop.
Page 47: Scanning
• For ScanSoft™ PaperPort™ 12SE, see Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™ on page 58. • If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall ®...
Page 48 Choose the scanner you are using from the Available Scanners list. Note Choose TWAIN: TW-Brother MFC-XXXX or TWAIN: TW-Brother MFC-XXXX LAN. Check the Display scanner dialog box on the Scan or Get Photo panel. Click Scan. The Scanner Setup dialog box appears.
Page 49: Pre-Scanning To Crop A Portion You Want To Scan
Scanning Note • After you select a document size, you can adjust the scanning area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to crop a portion you want to scan on page 42.)
Page 50: Settings In The Scanner Setup Dialog Box
Settings in the Scanner Setup dialog box Scan (Image Type) Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are listed in the table below:...
Page 51 Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in a specific pattern to give the appearance of gray.)  True Gray Use for photographic images or graphics.
Page 52 You can improve and enhance the quality of your scanned images with this selection. The Reduce Noise setting is available when using 24bit Color and scan resolutions of 300  300 dpi, 400  400 dpi or 600  600 dpi.
Page 53 Business Card 3.5 x 2.4 in (90 x 60 mm)  To scan business cards, choose the Business Card size, and then place the business card face down at the top left of the scanner glass, as indicated by the document guidelines on the machine.
Page 54 • Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats such as JPEG. • User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.
Page 55: Scanning A Document Using The Wia Driver (Windows ® Xp/Windows Vista ® /Windows ® 7)
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 50.) Load your document.
Page 56 Choose the picture type (2). Choose the Page size from the drop-down list (4). If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after...
Page 57: Pre-Scanning To Crop A Portion You Want To Scan Using The Scanner Glass
The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Follow the steps from a to g of Scanning a document into the PC on page 48.
Page 58 Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after you choose a setting.
Page 59: Scanner Utility
If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do...
Page 60 ® (Windows Vista and Windows 7) The User Account Control screen appears, do the following. • For users who have administrator rights: Click Allow. • For users who do not have administrator rights: Enter the administrator password and click OK.
Page 61: Scanning A Document Using The Wia Driver (Windows Photo Gallery And Windows Fax And Scan)
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 56.) Note Duplex Scan is not supported by the MFC-9460CDN.
Page 62 Source (2)   Paper size (3)  Color format (4)  File type (5)  Resolution (DPI) (6)  Brightness (7)  Contrast (8) Click the Scan button in the Scan dialog box. The machine starts scanning the document.
Page 63: Pre-Scanning To Crop A Portion You Want To Scan Using The Scanner Glass
The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. Follow the steps from a to e of Scanning a document into the PC on page 54.
Page 64 Scanning Press and hold down the left mouse button and drag it over the portion you want to scan. Click the Scan button in the Scan dialog box. The machine starts scanning the document. This time only the chosen area of the document appears in your application window.
Page 65: Using Scansoft™ Paperport™ 12Se With Ocr By Nuance
Viewing items ScanSoft™ PaperPort™ 12SE gives several ways to view items: Desktop displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™ 12SE items (MAX files) and non-PaperPort™ 12SE items (files created using other applications).
Page 66: Organizing Your Items In Folders
Organizing your items in folders PaperPort™ 12SE has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you choose to view in Desktop. An item can be a PaperPort™ 12SE item or a non-PaperPort™ 12SE item: ...
Page 67: Quick Links To Other Applications
12SE. PaperPort™ 12SE can use your preferred OCR application if it is already on your PC. You can convert the entire item, or by using the Copy Text button on the Item ribbon, you can choose only a portion of the text to convert.
Page 68: Exporting Items Into Other Formats
Scanning Exporting items into other formats You can export or save PaperPort™ 12SE items in several popular file formats, such as BMP, JPEG, TIFF or PDF. Exporting an image file Click Save As on the PaperPort button. The Save ‘XXXXX’ as dialog box is displayed.
Page 69: Controlcenter4
ControlCenter4 Overview ControlCenter4 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter4 eliminates the need to manually launch specific applications. ControlCenter4 has two user interfaces: Home Mode and Advanced Mode.  Home Mode The Home Mode gives you easy access to your machine’s main functions.
Page 70: Using Controlcenter4 In Home Mode
ControlCenter4 Using ControlCenter4 in Home Mode This section briefly introduces the ControlCenter4 functions in Home Mode. For more details on each function, click Help. 1 Scan directly to a file, E-mail, word processor or graphics application of your choice. 2 Access the PC-FAX applications available for your device.
Page 71: Controlcenter4 Features For Home Mode Users
See Saving the scanned image on page 66.  See Printing the scanned image on page 67.  See Opening the scanned image with an application on page 67.  See Attaching the scanned data to E-mail on page 68. ...
Page 72: Scan Tab
Scan tab There are five scan options: Save, Print, Open with an Application, Send E-mail and OCR. This section briefly introduces the Scan tab function. For more details of each function, click Help. 1 PC Scan setting area 2 Image viewer...
Page 73: File Types
1 to 2 (A4), the scanned image will be divided into two A5 size documents. Saving the scanned image The Save button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list.
Page 74: Printing The Scanned Image
ControlCenter4 Printing the scanned image You can scan a page on the machine and print copies using any of the features of ControlCenter4 supported by your Brother machine’s printer driver. Select the Scan tab. Configure the settings in the PC Scan setting area.
Page 75: Attaching The Scanned Data To E-Mail
Your default E-mail application will open and the image will be attached to a new, blank email. Using the OCR feature The OCR button lets you scan a document and convert it into text. This text can be edited using your favorite word processing software.
Page 76: Pc-Fax Tab
ControlCenter4 PC-FAX tab This section briefly introduces the PC-FAX tab function. For more details of each function, click Help. Note The PC-FAX software can only send Black & White fax documents in Letter size. 1 Send Image File button 2 Send Scanned Image button...
Page 77: Sending An Image File From Your Computer
PC-FAX software. Select the PC-FAX tab. Click Send Image File. Click on the folder tree to browse for the folder where the image you want to send is located. Then select the file you want to send. Click the Send button.
Page 78: Viewing And Printing Received Pc-Fax Data
ControlCenter4 Viewing and printing received PC-FAX data The Received PC-FAX button lets you view and print received fax data using the Brother PC-FAX software. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive option from the control panel menu of your Brother machine.
Page 79: Device Settings Tab
ControlCenter4 Device Settings tab This section briefly introduces the Device Settings tab function. For more details of each function, click Help. 1 Remote Setup button 2 Quick Dial button 3 Device Settings button 4 BRAdmin button Configuring Remote Setup The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus.
Page 80: Accessing Quick Dial
ControlCenter4 Accessing Quick Dial The Quick Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick Dial numbers from your PC. Select the Device Settings tab. Click Quick Dial.
Page 81: Launching The Bradmin Utility
BRAdmin Light or BRAdmin Professional 3 utility. The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also search for Brother products in a TCP/IP environment, view the status and configure basic network settings, such as the IP address.
Page 82: Support Tab
ControlCenter4 Support tab This section briefly introduces the Support tab function. For more details of each function, click the Help button in ControlCenter4. Opening ControlCenter Help The ControlCenter Help lets you open the Help file for detailed information about ControlCenter.
Page 83: Using Controlcenter4 In Advanced Mode
6 You can configure your original settings tab by right clicking the tab area. 7 You can select which machine ControlCenter4 will connect with from the Model drop-down list. 8 You can open the configuration window for each scan function and change the user interface mode. 9 Access the Help file.
Page 84: Controlcenter4 Features For Advanced Mode Users
ControlCenter4 ControlCenter4 Features for Advanced Mode users Scan (See Scan tab on page 78.)  See Opening the scanned image with an application on page 79.  See Using the OCR feature on page 80.  See Attaching the scanned data to E-mail on page 80.
Page 85: Scan Tab
5 File button Note • You can change the default settings of each button by right-clicking the appropriate button or clicking Configuration. When the configuration dialog appears, you can change the settings and then click OK. • To preview and configure the scanned image, check Pre Scan on configuration dialog.
Page 86: File Types
• Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File. Document Size You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as 1 to 2 (A4), the scanned image will be divided into two A5 size documents.
Page 87: Using The Ocr Feature
Your default E-mail application will open and the image will be attached to a new, blank email. Saving the scanned image The File button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list.
Page 88: Pc-Copy Tab
PC-FAX software. Select the PC-FAX tab. Click Send Image File. Click on the folder tree to browse for the folder where the image you want to send is located. Then select the file you want to send. Click the Send button.
Page 89: Sending A Scanned Image
ControlCenter4 Sending a scanned image The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC-FAX software. Select the PC-FAX tab. If you want to change the scan settings, right-click Send Scanned Image and then change settings. If you want to preview and configure the scanned image, check Pre Scan.
Page 90: Device Settings Tab
89. Accessing Quick Dial The Quick Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick Dial numbers from your PC. Select the Device Settings tab.
Page 91: Configuring Scan Button Settings
The Device Scan Settings button lets you configure your machine’s SCAN key settings. Select the Device Settings tab. Click Device Scan Settings. The Device Scan Settings dialog will appear. You can change settings of each Scan button function. Click OK.
Page 92: Launching The Bradmin Utility
BRAdmin Light or BRAdmin Professional 3 utility. The BRAdmin Light utility is designed for initial setup of the Brother network connected devices. It can also search for Brother products in a TCP/IP environment, view the status and configure basic network settings, such as the IP address.
Page 93: Support Tab
ControlCenter4 Support tab This section briefly introduces the Support tab function. For more details of each function, click the Help button in ControlCenter4. Opening ControlCenter Help The ControlCenter Help lets you open the Help file for detailed information about ControlCenter.
Page 94: Custom Tab
This section briefly introduces adding a Custom tab. For more details, click Help . Creating a Custom tab You can create up to three customized tabs including up to five customized buttons with your preferred settings. Click Configuration and then select Create custom tab.
Page 95: Creating A Custom Button
Select a button you want to create from the menu. The settings dialog will appear. Enter the button name and change the settings if necessary. Click OK. (The setting options vary depending on the created button.) Note You can change or remove the created tab, button or settings. Click Configuration and follow the menu.
Page 96: Remote Setup
The Remote Setup program lets you configure many machine and network settings from a Windows application. When you start this application, the settings on your machine will be downloaded automatically to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the machine.
Page 97 • You can use the Export button to save Quick Dial or all your settings for your machine. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the firewall settings to allow communication through port number 137.
Page 98: Brother Pc-Fax Software
The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can send a file created in any application on your PC as a PC-FAX. You can even attach a cover page.
Page 99: Sending Setup
Enter a number to access an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to get an outside line in your office). For PC-Fax send, this number will be applied and Dial Prefix set in the function menu will be ignored.
Page 100: Setting Up A Cover Page
Brother PC-FAX Software User interface  Choose the user interface from two choices: Simple style or Facsimile style. Simple style Facsimile style Setting up a cover page From the PC-FAX dialog box, click the icon to access the Brother PC-FAX Cover Page Setup screen.
Page 101: Entering Cover Page Information
Brother PC-FAX Software Entering cover page information Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.  Choose the recipient information you want to add to the cover page.
Page 102 Click Start to send the fax. Note • If you want to cancel the fax, click Stop. • If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number, and then click Start.
Page 103: Sending A File As A Pc-Fax Using The Simple Style User Interface
Choose Brother PC-FAX as your printer, and then click Print. The Simple style user interface appears: Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 92.) Enter the fax number using any of the following methods: ...
Page 104: Address Book
Address Book If Outlook or Outlook Express is installed on your PC, you can choose in the Select Address Book pull-down which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express Windows Mail Address or Windows Contacts.
Page 105: Brother Address Book
In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box appears: In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to save the information.
Page 106: Speed Dial Setup
Brother PC-FAX Software Speed Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial (Facsimile style only) tab. (To use this feature, you must choose the Facsimile style user interface.) You can register a member or group on each of the ten Speed Dial buttons.
Page 107: Setting Up A Group For Broadcasting
Enter the name of the new group in the Group Name field. In the Available Names box, choose each member to be included in the group, and then click Add >>. Members added to the group appear in the Group Members box.
Page 108: Exporting The Address Book
Data that can be used by the Remote Setup application of your machine. (See Remote Setup on page 89.) If you are creating a vCard, you must first click on the address book member you want to create the vCard for.
Page 109: Importing To The Address Book
From the Available Items column, choose the data fields you want to import, and click Add >>. Note From the Available Items list choose the fields in the same order they are listed in the import text file. Choose Tab or Comma based on the file format you are importing from Divide Character.
Page 110 Brother PC-FAX Software Enter the name of the file, and then click Open. Note If you chose Text file in step a, Files of type: will be Text file (*.txt; *.csv).
Page 111: Pc-Fax Receiving
• The PC-FAX software can only receive Black & White fax documents. • If your PC is protected by a firewall and is unable to use PC-FAX receive, you may need to configure the firewall settings to allow communication through port number 54926 and 137. (See Before using the Brother software on page 109.)
Page 112: Enabling Pc-Fax Receiving Software On Your Machine
Note If you choose Backup Print:On, the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory when they have been successfully printed and sent to your PC.
Page 113: Setting Up Your Pc
The PC-Fax Rx Setup dialog box appears: In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved. In File Format, choose .tif or .max as the received document format. The default format is .tif.
Page 114: Configuring The Network Pc-Fax Receiving Settings
The settings to send received faxes to your computer were automatically configured during the installation of MFL-Pro Suite (see the Quick Setup Guide). If you are using a different machine than the one that was registered to your PC during the installation of the MFL-Pro Suite software, follow the steps below.
Page 115: Viewing New Pc-Fax Messages
Double-click any new faxes to open and view them. Note The subject of your unread PC message will be based on the date and time that the messages were received until you assign a file name. For example ‘Fax 2-20-2010 16:40:21.tif’.
Page 116: Firewall Settings (For Network Users)
54926 Internal Port number 54925 54926 Add Port number 137 if you still have trouble with your network connection after you added port 54925 and 54926. Port number 137 also supports printing and Remote Setup over the network. ® Windows...
Page 117 Firewall settings (For Network users) 2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your network: Enter “Localhost”. 3 In External Port number for this service: Enter “54925”. 4 In Internal Port number for this service: Enter “54925”.
Page 118: Windows Vista ® Users
When the User Account Control screen appears, do the following.  For users who have administrator rights: Click Continue. For users who do not have administrator rights: Enter the administrator password and click OK.  Make sure that Windows Firewall Settings on the General tab is set to On.
Page 119 Firewall settings (For Network users) Click the Exceptions tab. Click the Add port... button. To add port 54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example “Brother Scanner”. 2 In Port number: Enter “54925”.
Page 120 Make sure that the new setting is added and is checked, and then click OK. If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK.
Page 121 Click the button, Control Panel, System and Security and then Windows Firewall. Make sure the Windows Firewall state is set to On. Click Advanced settings. The Windows Firewall with Advanced Security window appears. Click Inbound Rules. Click New Rule. Choose Port and click Next.
Page 122 Choose UDP and enter “54926” in the Specific local ports:. Click Next. Choose Allow the connection and click Next. Check the applicable items and click Next. Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish.
Page 123 Firewall settings (For Network users) Make sure that the new setting is added and is checked. Click Outbound Rules. Click New Rule. Choose Port and click Next.
Page 124 Firewall settings (For Network users) To add port enter the information below: For network scanning  Choose UDP and enter “54925” in the Specific remote ports:. Click Next.  For Network PC-Fax Choose UDP and enter “54926” in the Specific remote ports:.
Page 125 Firewall settings (For Network users) Enter any description in Name: (for example “Brother Scanner” or “Brother PC-Fax”) and click Finish. Make sure that the new setting is added and is checked.
Page 126 Section III Apple Macintosh Printing and Faxing Scanning ControlCenter2 Remote Setup...
Page 127: Printing And Faxing
If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the MP Tray.  If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the stack.
Page 128: Simultaneous Scanning, Printing And Faxing
Simultaneous scanning, printing and faxing Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a document into the computer. Fax sending will not be stopped during the computer printing. However, when the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then continues printing when copying or fax receiving has finished.
Page 129: Choosing Printing Options
Printing and Faxing (Mac OS X 10.5.x to 10.6.x)  For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choosing printing options To control special printing features, choose Print Settings from the Print dialog box.
Page 130: Cover Page
If you want to add a cover page to your document, use this function.  Cover Page Type Choose a template for the cover page.  Billing Info If you want to add the billing information to the cover page, enter text in the Billing Info box.
Page 131: Layout
Printing and Faxing Layout  Pages per Sheet The Pages per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper.  Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout.
Page 132: Secure Print
Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them.
Page 133: Print Settings
• Bond Paper • Recycled Paper • Envelopes • Env. Thick • Env. Thin • Label • Glossy Paper Note When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.
Page 134 • If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the Mono mode, as long as black toner is available.
Page 135 • Vivid The color of all elements are adjusted to become a more vivid color. • None If you want to apply the color management settings of your application, choose this setting. The printer driver will not adjust the color. ...
Page 136 If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.
Page 137 • Blue (5) Increase the intensity of Blue in the image. • Saturation (6) Increase the saturation when you wish to print a more vivid image or decrease the saturation you want to print a less vivid image. Duplex Printing ...
Page 138 Select Paper Handling. • (Mac OS X 10.4.11) Choose Even numbered pages and print, and then choose Odd numbered pages and print. • (Mac OS X 10.5.x to 10.6.x) Choose Even Only and print, and then choose Odd Only and print.
Page 139: Removing The Printer Driver For Macintosh
Delete button. For Mac OS X 10.5.x to 10.6.x Log in as an ‘Administrator’. From the Apple menu, choose System Preferences. Click Print & Fax, then choose the printer you want to remove and remove it by clicking the - button.
Page 140: Features In The Br-Script 3 Printer Driver
FAQ's for installation instructions. • If you use a USB cable and Mac OS, only one printer driver for a machine can be registered in Printer Setup Utility (Mac OS X 10.4.11) or Print & Fax in System Preferences (Mac OS X 10.5.x to 10.6.x). If a Brother Laser driver is already listed in the Printer list, you will need to remove it and then install the BR-Script 3 printer driver.
Page 141: Printer Features
• Fine (2400 dpi class) 2400 dpi class. The finest print mode. Use this mode to print precise images such as photographs. Since the print data is much larger than in normal mode, processing time, data transfer time and printing time will be longer.
Page 142 Printing and Faxing Note When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam. Secure Print  Secure Print allows you to secure documents that are password protected when they are sent to the machine.
Page 143 • If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the Mono mode, as long as...
Page 144 • Vivid The color of all elements are adjusted to become a more vivid color. • None If you want to apply the setting of the application, choose this setting. The printer driver does not adjust the color.  Improve Gray Color You can improve the image quality of shaded areas by checking the Improve Gray Color pop-up menu.
Page 145 If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.
Page 146 • Bond Paper • Recycled Paper • Envelopes • Env. Thick • Env. Thin • Label • Glossy Paper Note When you are using glossy paper, put only one sheet at a time in the MP tray to avoid a paper jam.
Page 147 • If either the Cyan, Magenta or Yellow toner reaches the end of its life while printing a color document, the print job cannot be completed. You can choose to start the print job again in the Mono mode, as long as...
Page 148 If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. We recommend that you change the printer driver setting in Media Type to a thin setting.
Page 149: Secure Print (Mac Os X 10.5.X To 10.6.X)
If you want to create a secure print job, click Secure Print and check the Secure Print box. Enter a password in the Password box and click Print.
Page 150: Status Monitor
The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the web based management. Before you can use the tool you must choose your machine in the Model pop-up menu in ControlCenter2.
Page 151: Hiding Or Showing The Window
Hiding or showing the window After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar, Brother Status Monitor and choose Hide Status Monitor. To show the window, click the Brother Status Monitor icon in the dock or click the Status Monitor in the DEVICE SETTINGS tab of ControlCenter2.
Page 152: Sending A Fax
Create a document in a Macintosh application. From an application such as Apple TextEdit, click File, then Print.  (Mac OS X 10.4.11) (Mac OS X 10.5.x to 10.6.x)  For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
Page 153 Printing and Faxing Choose Send Fax from the pop-up menu. Choose Facsimile from the Output pop-up menu. Enter a fax number in the Input Fax Number box, and then click Print to send the fax.
Page 154 Printing and Faxing Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Page 155: Drag A Vcard From The Mac Os X Address Book Application (Mac Os X 10.4.11)
Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field. Note If both work and home fax numbers are stored in the Mac OS X Address Book, choose work fax or home fax from the Stored Fax Numbers pop-up menu, and then drag a vCard.
Page 156: Using Mac Os X 10.5.X To 10.6.X Addresses Panel
When you are finished addressing your fax, click Print. Note The vCard used must contain a work fax or home fax number. Using Mac OS X 10.5.x to 10.6.x Addresses panel You can address a fax number using the Addresses button.
Page 157 Printing and Faxing Choose the fax number from the Addresses panel and then click To. When you are finished addressing your fax, click Print.
Page 158: Scanning
For more information on loading the documents, see Loading documents in the Basic User's Guide. Note If you want to scan from a machine on a network, choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model pop-up menu of ControlCenter2.
Page 159: Scanning An Image Into Your Macintosh
Scanning Scanning an image into your Macintosh You can scan a whole page, or scan a portion after pre-scanning the document. Scanning a whole page Load your document. Adjust the following settings, if needed, in the Scanner Setup dialog box: ...
Page 160: Pre-Scanning An Image
The PreScan button is used to preview and also lets you crop any unwanted areas from the image. When you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to scan the image.
Page 161: Settings In The Scanner Window
Black dots are put in a specific pattern to give the gray appearance.)  True Gray Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of gray. ...
Page 162  Postcard 2 (Double) Custom (User adjustable from 0.35  0.35 in. to 8.5  14 in. or 8.9  8.9 mm to 215.9  355.6 mm.)  After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as you drag the mouse to crop the image.
Page 163 Scanning Note User adjustable from 0.35 x 0.35 in to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm. Adjusting the Image  Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images.
Page 164: Scanning A Document Using The Ica Driver (Mac Os X 10.6.X)
Using Image Capture In order to use Image Capture included with Mac OS X 10.6.x, the ICA Scanner Driver is required. The Brother CUPS Printer Driver for Mac OS X 10.6.x contains the ICA Scanner Driver. To install the ICA Scanner Driver, go to the downloads selection located on the main page for your model on the Brother Solutions Center (http://solutions.brother.com/).
Page 165 If the program does not automatically crop the document as you want, you can do it manually by dragging the mouse pointer over the portion you want to scan from the dialog box that can be accessed by clicking on Show Details.
Page 166 Select the destination folder or destination application for Scan To. You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine.
Page 167: Scanning Directly From The "Print & Fax" Section
Scanning Scanning directly from the “Print & Fax” section If you already added your Brother machine in the Print & Fax section, you can scan directly from there. Please follow the steps below: Connect your Brother machine to the Macintosh using a USB cable. Or connect your Brother machine to the same LAN (if you are using a network model) where the Macintosh is connected.
Page 168 If the program does not automatically crop the document as you want, you can do it manually by dragging the mouse pointer over the portion you want to scan from the dialog box that can be accessed by clicking on Show Details.
Page 169 Select the destination folder or destination application for Scan To. You can adjust the following settings, if needed, in the dialog box accessed by clicking on Show Details. Please note that the item name and assignable value may vary depending on the machine.
Page 170: Using Presto! Pagemanager
NewSoft Presto! PageManager 9. Features  OCR: In one step you can scan an image, recognize the text, and edit it with a word processor.  Image Editing: Enhance, crop and rotate images, or open them with an image-editing program of your choice.
Page 171: Newsoft Technical Support
Company name: SoftBay GmbH Postal Address: Carlstraße 50, D-52531, Übach-Palenberg Telephone: 0900 1 409640 (For callers from within Germany, this is not a toll-free call, Callers will be charged at Euro 0.59 per minute) E-mail Address: de.nsc@newsoft.eu.com URL: http://de.newsoft.eu.com/ Company name:...
Page 172 Scanning Italy Company name: Telephone: 0899399878 (For callers from within Italy, this is not a toll-free call, Callers will be charged at Euro 0.80 per minute) E-mail Address: it.nsc@newsoft.eu.com URL: http://it.newsoft.eu.com/ Spain Company name: Telephone: 0807505598 (For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute)
Page 173: Controlcenter2
Using ControlCenter2 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the menu bar. To open the ControlCenter2 window, click the icon and choose Open.
Page 174: Turning The Autoload Feature Off
ControlCenter2 Turning the AutoLoad feature off If you do not want ControlCenter2 to run automatically each time you start your Macintosh, do the following. Click the ControlCenter2 icon in the menu bar and choose Preferences. The ControlCenter2 preference window appears.
Page 175: Scan
ControlCenter2 SCAN There are four scan buttons for the Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications.  Image (Default: Apple Preview) Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination ®...
Page 176: File Types
• Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File. Document Size You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as 1 to 2 (A4), the scanned image will be divided into two A5 size documents.
Page 177: Image (Example: Apple Preview)
To change the default settings, click the button while holding down the Ctrl key and choose Software Button. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.
Page 178 Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your password in the Password and Re-type Password box and then click OK.
Page 179: Ocr (Word Processing Application)
Target Application pop-up menu. You can add an application to the list by clicking the Add button. To delete an application, click the Delete button. If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box.
Page 180: E-Mail
Delete button. When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the pop-up menu. If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list.
Page 181: File
File The Scan to File feature lets you scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button.
Page 182: Custom Scan
E-mail addresses chosen from your E-mail address book.  Scan to File Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used.
Page 183: File Types
• Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File. Document Size You can choose the document size from the pull-down list. If you choose a “1 to 2” document size, such as 1 to 2 (A4), the scanned image will be divided into two A5 size documents.
Page 184: Scan To Image
ControlCenter2 Scan to Image  General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab  Choose the Target Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (For MFC-9560CDW, if necessary), Show Scanner Interface, Brightness and Contrast settings.
Page 185: Scan To Ocr
ControlCenter2 Scan to OCR  General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. Settings tab  Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (For MFC-9560CDW, if necessary), Show Scanner Interface, Brightness and Contrast settings.
Page 186: Scan To E-Mail
Danish, Swedish, Japanese, Korean, Traditional Chinese and Simplified Chinese. Scan to E-mail  General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
Page 187: Scan To File
Duplex (two-sided) Scanning (For MFC-9560CDW, if necessary), Show Scanner Interface, Brightness and Contrast settings. Scan to File  General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field.
Page 188 Settings tab  Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (For MFC-9560CDW, if necessary), Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to change it.
Page 189: Copy / Pc-Fax
COPY - Lets you use your Macintosh and any printer driver for enhanced copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers.
Page 190 For more options click the triangle beside the Printer pop-up menu. To copy, click the Print button. To fax, click the disclosure triangle beside the Printer pop-up menu and then choose Send Fax from the pop-up menu. (See Sending a fax on page 145.)
Page 191: Device Settings
Lets you open the Remote Setup Program. (See Remote Setup on page 187.)  Quick-Dial Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 187.)  Status Monitor Allows you to open the Status Monitor Utility.
Page 192: Remote Setup
ControlCenter2 Remote Setup The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. Note For details, see Remote Setup on page 187.
Page 193: Quick-Dial
ControlCenter2 Quick-Dial The Quick-Dial button lets you open the Address Book window in the Remote Setup Program, so you can easily register or change the Quick-Dial numbers on your Macintosh. Status Monitor The Status Monitor button allows you to monitor the status of one devices, allowing you to get immediate...
Page 194: Remote Setup
Lets you upload data to the machine without exiting the Remote Setup application.  Print Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to the machine and then click Print. ...
Page 195 Note • You can use the Export and Import buttons to save Quick Dial or all your settings for your machine. • If you need to change the machine that was registered to your Macintosh during the installation of MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to specify the new machine.
Page 196 Section IV Using The Scan key Scanning (For USB cable users) Network Scanning...
Page 197: Scanning (For Usb Cable Users)
Scanning (For USB cable users) Using the Scan key Note If you use the SCAN key when connected to a network, see Network Scanning on page 200. You can use (SCAN) on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your computer.
Page 198 Scanning (For USB cable users) Note • If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.
Page 199: Scan To Usb
Scanning (For USB cable users) Scan to USB You can scan black & white and color documents directly to a USB Flash memory drive. Black and white documents will be stored in the TIFF (*.TIF), PDF (*.PDF), PDF/A (*.PDF), Secure PDF (*.PDF) or Signed PDF (*.PDF) file formats.
Page 200 • If you choose black & white in the resolution setting, you cannot choose JPEG or XPS. • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning.
Page 201 USB Flash memory drive. Changing the default file size You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For a smaller file size, choose the small file size.
Page 202 You cannot use a space for the first character. Press Stop/Exit. Understanding the Error Messages Once you are familiar with the types of errors that can occur while you are using the Scan to USB, you can easily identify and troubleshoot any problems. ...
Page 203: Scan To E-Mail
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ®...
Page 204: Scan To Image
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ®...
Page 205: Scan To Ocr
If your original document is text, you can use ScanSoft™ PaperPort™ 12SE or Presto! PageManager to scan the document and convert it into a text file which can then be edited in your favorite word processing software. Load your document.
Page 206: Scan To File
Scan to File You can scan a black and white or a color document into your computer and save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Device Scan ®...
Page 207: Network Scanning
• For network scanning, a maximum of 25 clients can be connected to one machine on a network. For example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.
Page 208: Configuring Network Scanning (Windows )
Network Scanning ® Configuring Network Scanning (Windows If you are using a different machine than the one that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below. ®...
Page 209 7) For users who have administrator rights: Click Yes. ® • (Windows Vista ) For users who do not have administrator rights: Enter the administrator password and click OK. ® (Windows 7) For users who do not have administrator rights: Enter the administrator password and click Yes.
Page 210 If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to enter the PIN number before the document can be scanned and sent to the PC. (See Using the Scan...
Page 211: Configuring Network Scanning (Macintosh)
Network Scanning Configuring Network Scanning (Macintosh) If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the Model drop-down list in the main screen of ControlCenter2. If you have already installed the MFL-Pro Suite Software following the network installation steps in the Quick Setup Guide then this selection should already be made.
Page 212: Using The Scan Key
166. Note • If you want to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout. • Choose your document layout from the following table:...
Page 213: Scan To E-Mail
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ®...
Page 214: Scan To E-Mail (E-Mail Server, For Mfc-9460Cdn And Mfc-9560Cdw)
(http://solutions.brother.com/). When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send it directly to an E-mail address from the machine. You can choose PDF, PDF/A, Secure PDF, Signed PDF or TIFF for black and white and PDF, PDF/A, Secure PDF, Signed PDF, XPS or JPEG for color.
Page 215: Scan To Ocr
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ®...
Page 216: Scan To File
Scan to File When you choose Scan to File, you can scan a black & white or color document and send it directly to a computer you designate on your network. The file will be saved in the folder and file format that you have configured in the Device Scan Settings screen of ControlCenter4 or Scan To File screen of ControlCenter2.
Page 217: Scan To Ftp
• If you want to change between color and black and white scanning, choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ®...
Page 218 Choose FTP/Network Scan Settings in Web Based Management. In Create a User Defined File Name, enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be entered in each of the user defined name fields.
Page 219 Choose the Profile you want to configure in FTP/Network Scan Profile. Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the LCD of the machine and can be up to 15 characters.
Page 220 PDF/A, Secure PDF, Signed PDF, TIFF or User Select for B/W documents. Note • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. • If you choose Signed PDF, you must install a certificate to your machine using Web Based Management.
Page 221: Scan To Network
 If you want to change the file name, go to step k. Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start and go to step m.
Page 222 Choose FTP/Network Scan Settings in Web Based Management. In Create a User Defined File Name, enter a file name in one of the two user defined fields and click Submit. A maximum of 64 characters can be entered in each of the user defined name fields.
Page 223 Choose the Profile you want to configure in FTP/Network Scan Profile. Enter the name that you want to use for the Scan to Network profile. This name will be displayed on the LCD of the machine and can be up to 15 characters.
Page 224 PDF/A, Secure PDF, Signed PDF, TIFF or User Select for B/W document. Note • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. • If you choose Signed PDF, you must install a certificate to your machine using Web Based Management.
Page 225 Press a or b to choose PDF, PDF/A, Secure PDF, Signed PDF, JPEG or XPS. Press OK, and go to step j. Press a or b to choose PDF, PDF/A, Secure PDF, Signed PDF, or TIFF. Press OK, and go to step k. Note •...
Page 226 Network Scanning Press a or b to choose a file name you want to use and press OK. Press Black Start or Color Start. Note If you want to change the file name manually, go to step m. Press a or b to choose <Manual>. Press OK.
Page 227: How To Set A New Default For The File Size (For Scan To Ftp And Network)
How to set a new default for the file size (For Scan to FTP and Network) You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For a smaller file size, choose the small file size.
Page 228: Index
Index Presto! PageManager (Macintosh) ......163 Print Macintosh BR-Script 3 mode ............3 BR-Script 3 printer driver ........133 Printer driver ............. 120 ® Windows Booklet printing ........... 18 Calibration ..............26 BR-Script 3 printer driver ........32 ControlCenter2 Duplex printing ............ 17 Macintosh ............
Page 229 These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.

This manual is also suitable for:

Mfc-9970cdw Mfc-9560cdw

Brother MFC-9460CDN Software User's Manual

Section I Machine Operation Keys

1 Using the Control Panel

Section II Windows

2 Printing

3 Scanning

4 Controlcenter4

5 Remote Setup

6 Brother PC-FAX Software

7 Firewall Settings (for Network Users)

8 Printing and Faxing

9 Scanning

10 Controlcenter2

11 Remote Setup

12 Scanning (for USB Cable Users)

13 Network Scanning

Quick Links

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Summary of Contents for Brother MFC-9460CDN