Ricoh SP 203S Operating Instructions Manual
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Ricoh SP 203S Operating Instructions Manual

Ricoh SP 203S Operating Instructions Manual

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Operating Instructions
User Guide
For safe and correct use, be sure to read "Safety Information" before using the machine.

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Summary of Contents for Ricoh SP 203S

  • Page 1 Operating Instructions User Guide For safe and correct use, be sure to read "Safety Information" before using the machine.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS How to Read This Manual..........................4 Introduction..............................4 Legal Prohibition.............................4 Disclaimer................................4 Model-Specific Information..........................5 Important Safety Instructions ......................6 User Information on Electrical & Electronic Equipment................6 Environmental Advice for Users........................6 Note for the Battery and/or Accumulator Symbol (For EU countries only)..........7 Important Safety Instructions ......................8 Notes on Lamp(s) Inside This Machine......................8...
  • Page 4 Canceling a Print Job...........................33 If a Paper Mismatch Occurs..........................35 Continuing Printing Using Mismatched Paper...................35 Resetting the Print Job..........................35 4. Copying Originals Basic Operation...............................37 Canceling a Copy............................38 Making Enlarged or Reduced Copies......................39 Specifying Reduce/Enlarge........................39 Copying Both Sides of an ID Card onto One Side of Paper................41 Copying an ID Card............................41 Specifying the Scan Settings...........................44 Adjusting Image Density..........................44...
  • Page 5 Removing Printing Jams..........................63 Print Quality Problems............................69 Checking the Condition of the Machine....................69 Printer Problems..............................70 Print Positions Do Not Match Display Positions..................71 Copier Problems...............................72 Scanner Problems.............................73 Error and Status Indicate on the Control Panel....................74 Codes on the Screen...........................74 Error and Status Messages Appear on the Smart Organizing Monitor............76 9.

  • Page 6: How To Read This Manual

    How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

  • Page 7: Model-Specific Information

    Model-Specific Information This section explains how you can identify the region your machine belongs to. There is a label on the rear of the machine, located in the position shown below. The label contains details that identify the region your machine belongs to. Read the label. CTT110 The following information is region-specific.

  • Page 8: Important Safety Instructions

    Important Safety Instructions User Information on Electrical & Electronic Equipment Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste Our Products contain high quality components and are designed to facilitate recycling. Our products or product packaging are marked with the symbol below.

  • Page 9: Note For The Battery And/Or Accumulator Symbol (For Eu Countries Only)

    For details about the return program, please refer to the Web page below or consult your service person. https://www.ricoh-return.com/ Energy efficiency The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it.

  • Page 10: Important Safety Instructions

    Important Safety Instructions Notes on Lamp(s) Inside This Machine Notes to Users in the State of California Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate...

  • Page 11: Energy Star Program

    ENERGY STAR Program ® ENERGY STAR Program Requirements for Imaging Equipment ® The ENERGY STAR Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment. The program backs the development and dissemination of products that feature energy saving functions.
  • Page 12 Energy Saver mode 2 Power Consumption 3.9 W or less Default Interval 1 minute Recovery Time 17 seconds or less *1 Recovery time and power consumption may differ depending on the conditions and environment of the machine. Recycled Paper We recommend you to use environmentally friendly recycled paper. Please contact your sales representative for recommended paper.

  • Page 13: Guide To The Machine

    1. Guide to the Machine Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions. Exterior CTT069 1. Exposure Glass Place originals here sheet by sheet. 2.

  • Page 14: Interior

    1. Guide to the Machine 6. Bypass Tray This tray can hold one sheet of plain paper. 7. Tray 1 This tray can hold up to 150 sheets of plain paper. 8. Power Switch Use this switch to turn the power on or off. 9.
  • Page 15 Guide to Components CTT134 1. Original Type Indicator Displays the original type in three levels. The original type is indicated by which segment is lit on this indicator. Upper: Text/Photo Middle: Text Lower: Photo 2. Original Type key Use this key to select the type of original. 3.
  • Page 16 1. Guide to the Machine 4. [Density] Key Use this key to adjust the copy density. 5. [ID Card Copy] Key Use this key to perform an ID copy. 6. Screen Shows the number of copies and the error code. 7.

  • Page 17: What Is Smart Organizing Monitor

    What is Smart Organizing Monitor? What is Smart Organizing Monitor? Install this utility on your computer from the included CD-ROM before using it. Smart Organizing Monitor provides the following functions: • Displays the status of the machine Displays paper jam messages and other error messages. •...
  • Page 18 1. Guide to the Machine...

  • Page 19: Loading Paper

    2. Loading Paper Supported Paper Paper Size • A4 • 8 " × 11 " (Letter) • 8 " × 14 " (Legal) • B5 • 5 " × 8 " (Half Letter) • 7 " × 10 " (Executive) •...
  • Page 20 2. Loading Paper • Bypass Tray 1 sheets (70 g/m , 19 lb.)

  • Page 21: Non-Recommended Paper Types

    Non-Recommended Paper Types Non-Recommended Paper Types Do not use the following types of paper: • Ink-jet printer paper • GelJet special paper • Bent, folded, or creased paper • Curled or twisted paper • Wrinkled paper • Damp paper • Dirty or damaged paper •...

  • Page 22: Print Area

    2. Loading Paper Print Area The diagram below shows the area of the paper that the machine can print on. From the printer driver CHZ904 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) •...
  • Page 23 Print Area Copier function CHZ904 1. Print area 2. Feed direction 3. Approx. 4 mm (0.2 inches) 4. Approx. 3 mm (0.1 inches) • The print area may vary depending on the paper size.

  • Page 24: Loading Paper

    2. Loading Paper Loading Paper Load a stack of paper for printing in the input tray. • When loading paper, be sure to configure the paper size and paper type for the bypass tray and Tray 1. When printing a document, specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing.
  • Page 25 Loading Paper Pinch the end paper guide and slide it inward to match the standard size. CTT074 Fan the paper before loading it in the tray. Load the new paper stack print side down. Make sure paper is not stacked higher than the upper limit marked inside the tray. CTT075 Carefully push Tray 1 straight into the machine.
  • Page 26 2. Loading Paper CTT094 Extending Tray 1 to load paper Pull Tray 1 out slowly, and then remove it using both hands. Release the extender locks on both sides of the tray, and then pull out the extender. CTT077 Make sure the extender's inner surface and the scale are aligned. You can adjust the length of the extender in three steps.

  • Page 27: Loading Paper Into Bypass Tray

    Loading Paper Attach the tray cover. CTT095 • Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover. Loading Paper into Bypass Tray Open the bypass tray. CTT063 Slide the side guides outward, load paper with the print side up, and then push in until it stops against the machine.

  • Page 28: Specifying Paper Type And Paper Size Using Smart Organizing Monitor

    2. Loading Paper Adjust the side guides to the paper width. CTT033 To deliver the sheets face up, open the rear cover. CTT094 Specifying Paper Type and Paper Size Using Smart Organizing Monitor The procedure in this section is an example based on Windows 7. The actual procedure may vary depending on the operating system you are using.
  • Page 29 Loading Paper Select the paper type and paper size, and then click [OK]. Click [Close]. Changing the custom paper size On the [Start] menu, click [All Programs]. Click [Smart Organizing Monitor for SP xxx Series]. Click [Smart Organizing Monitor for SP xxx Series Status]. If the machine you are using is not selected, click [Select Device...], and then select the machine's model.

  • Page 30: Placing Originals

    2. Loading Paper Placing Originals This section describes the types of originals you use set and how to place them. About Originals Recommended size of originals Exposure glass • Up to 216 mm (8.5 ") in width, up to 297 mm (11.7 ") in length Unscannable image area Even if you correctly place originals, margins of a few millimeters on all four sides of the original may not be scanned.

  • Page 31: Placing Originals On The Exposure Glass

    Placing Originals Placing Originals on the Exposure Glass • Do not place originals until all correction fluid or toner becomes completely dry. Doing so may create marks on the exposure glass that will appear on copies. Lift the exposure glass cover. Place the original face down on the exposure glass.
  • Page 32 2. Loading Paper...

  • Page 33: Printing Documents

    3. Printing Documents Basic Operation Use the printer driver to print a document from your computer. After creating a document, open the [Printing Preferences] dialog box in the document's native application. Change any print settings if necessary. The following print settings can be specified using the printer driver: •...

  • Page 34: Printing On Both Sides Of Sheets

    3. Printing Documents When setting changes are completed, click [OK]. Print the document using the print function in the document's native application. • If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and then remove the jammed paper.

  • Page 35: Canceling A Print Job

    Basic Operation Landscape CTT010 Press the [Start] key. • If the rear cover is open, the paper is delivered face up from the rear. Rearrange the printed sheets in the correct order. Canceling a Print Job You can cancel print jobs using either the machine's control panel or your computer, depending on the status of the job.
  • Page 36 3. Printing Documents Canceling a print job while printing Press the [Stop/Clear] key. CTT118...

  • Page 37: If A Paper Mismatch Occurs

    If a Paper Mismatch Occurs If a Paper Mismatch Occurs If the paper size or type does not match the print job's settings, the machine reports an error. There are two ways to resolve this error: Continue printing using mismatched paper Use the form-feed function to ignore the error and print using mismatched paper.
  • Page 38 3. Printing Documents...

  • Page 39: Copying Originals

    4. Copying Originals Basic Operation • If you print test pages or copy when the bypass tray is loaded, the paper in the bypass tray is fed first. Place the original on the exposure glass. To print multiple copies, press the [Number of copies] key until the number of copies you want to print is displayed.

  • Page 40: Canceling A Copy

    4. Copying Originals Canceling a Copy If copying is canceled while the machine is scanning the original, copying is canceled immediately and there is no printout. If copying is canceled during printing, the photocopy process is canceled after the current page has been printed out.

  • Page 41: Making Enlarged Or Reduced Copies

    Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio CES103 (mainly Europe and Asia) 50%, 71% A4 A5, 82% B5 JIS A5, 93%, 122% A5 B5 JIS, 141% A5 A4, 200%...
  • Page 42 4. Copying Originals If the machine you are using is not selected, click [Select Device...], and then select the machine's model. Click [OK]. On the [User Tool] tab, click [Printer Configuration]. On the [Copy] tab, select the ratio in the [Reduce / Enlarge:] list. If [Zoom: (25 to 400%)] has been selected, enter the ratio.

  • Page 43: Copying Both Sides Of An Id Card Onto One Side Of Paper

    Copying Both Sides of an ID Card onto One Side of Paper Copying Both Sides of an ID Card onto One Side of Paper This section describes how to copy the front and back sides of an ID card or other small documents onto either side of a sheet of paper.
  • Page 44 4. Copying Originals To print multiple copies, press the [Number of copies] key until the number of copies you want is displayed. CTT119 Place the original front side down with the top to the rear of the machine on the exposure glass.
  • Page 45 Copying Both Sides of an ID Card onto One Side of Paper Half Letter Letter CTT206 Press the [Start] key. CTT120 Within 30 seconds, place the original back side down with the top to the rear of the machine on the exposure glass, and then press the [Start] key.

  • Page 46: Specifying The Scan Settings

    4. Copying Originals Specifying the Scan Settings This section describes how to specify image density and scan quality for the current job. Adjusting Image Density There are three image density levels. The higher the density level, the darker the printout. Press the [Density] key until the density level you want is displayed.
  • Page 47 Specifying the Scan Settings Specifying the Original Type Continue to press the Original Type key until the indicator next to the appropriate original type lights up. CTT123...
  • Page 48 4. Copying Originals...

  • Page 49: Scanning Originals

    5. Scanning Originals Scanning from a Computer Scanning from a computer (TWAIN scanning and WIA scanning) allows you to operate the machine from your computer and scan originals into your computer directly. CTT174 1. Your Computer (TWAIN driver already installed) Instruct the machine to start scanning the original that is set on the machine.
  • Page 50 5. Scanning Originals Settings you can configure in the TWAIN dialog box CTT177 1. Select Mode Up to ten scan settings can be saved. The default value is applied when [Default] is selected. 2. Scan Mode: Select from [Full Color], [Grayscale], [Photo], [Text], or [Text/Photo]. 3.

  • Page 51: Basic Operation For Wia Scanning

    Scanning from a Computer 7. Original Scan Method Specify the method to scan originals. 8. Image Quality Adjustment You can adjust the image quality. The scan settings that can be adjusted are as follow: Rotation, Brightness/ Contrast, Sharpness, Curves, Levels, Color Balance, and Hue/Saturation. When [Auto] is selected, the default values will be applied to all settings.
  • Page 52 5. Scanning Originals...

  • Page 53: Configuring The Machine Using Utilities

    6. Configuring the Machine Using Utilities Using Smart Organizing Monitor • To use Smart Organizing Monitor, install the printer driver. Checking the Status Information CTT132 1. Image area Displays the status of this machine with an icon. 2. Status area •...

  • Page 54: Configuring The Machine Settings

    6. Configuring the Machine Using Utilities Displays the number of pages that have been printed by the machine. 3. Select Device area Displays the name of the selected model. 4. Message area Displays the status of this machine with a message. For details about error messages, see page 76 "Error and Status Messages Appear on the Smart Organizing Monitor".

  • Page 55: Printing The Configuration Page

    Using Smart Organizing Monitor Printer tab • Configure how the machine behaves when its paper size and/or type settings do not match those of the printer driver. • Specify the period of time the machine waits if it fails to receive a print job. Copy tab •...
  • Page 56 6. Configuring the Machine Using Utilities • If necessary, modify power management settings on your computer in advance so that the computer will not enter standby or sleep mode during a firmware update. • Download the firmware from the manufacturer's Web site. To update the firmware, use the Smart Organizing Monitor from Windows.

  • Page 57: Maintaining The Machine

    7. Maintaining the Machine Replacing the Print Cartridge • Store print cartridges in a cool dark place. • Actual printable numbers vary depending on image volume and density, number of pages printed at a time, paper type and size, and environmental conditions such as temperature and humidity. Toner quality degrades over time.
  • Page 58 7. Maintaining the Machine Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. CTT048 Carefully push up the front cover until it closes.

  • Page 59: Cautions When Cleaning

    Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.

  • Page 60: Cleaning The Inside Of The Machine

    7. Maintaining the Machine Cleaning the Inside of the Machine Open the front cover, and then carefully lower it. Carefully pull out the print cartridge horizontally, holding its center. CTT045 Use a cloth to wipe the inside of the machine toward and away from yourself. CTT176 Wipe carefully so as not to touch any protrusions inside the machine.

  • Page 61: Cleaning The Exposure Glass

    Cleaning the Exposure Glass Cleaning the Exposure Glass Lift the exposure glass cover. Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be damaged. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture.
  • Page 62 7. Maintaining the Machine...

  • Page 63: Troubleshooting

    8. Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine. Problem Possible cause Solution • Make sure that the power plug is firmly inserted into the wall outlet. The power cord is not The machine does not turn on.

  • Page 64: Paper Feed Problems

    8. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of the machine and paper. Problem Solution • Use supported types of paper. See page 17 "Supported Paper".

  • Page 65: Removing Printing Jams

    Paper Feed Problems Problem Solution • Paper is damp. Use paper that has been stored properly. • Paper is too thin. See page 17 "Supported Paper". Paper gets wrinkles. • If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps.
  • Page 66 8. Troubleshooting Removing Jammed Paper from Tray 1 Pull Tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it carefully. CTT030 Carefully slide Tray 1 back in until it stops. Open the front cover, and then carefully lower it. CTT054 Carefully pull out the print cartridge horizontally, holding its center.
  • Page 67 Paper Feed Problems Lifting the guide plate, remove the jammed paper carefully. CTT046 Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally, push the cartridge down until it clicks into place. CTT048 Carefully push up the front cover until it closes. CTT055 If the error display continues to appear, perform the procedure described in "Opening the Rear Cover to Remove Jammed Paper".
  • Page 68 8. Troubleshooting Removing Jammed Paper from the Bypass Tray • Since the temperature around the guide is high, wait for it to cool before checking for jammed paper. If paper is jammed in the bypass tray input area, remove the jammed paper carefully. CTT034 Close the bypass tray.
  • Page 69 Paper Feed Problems Open the fusing cover. CTT079 Push the levers on the sides down with your thumbs. CTT080 Remove the jammed paper carefully. CTT066 Push the levers on the sides up with your thumbs. Close the fusing cover.
  • Page 70 8. Troubleshooting Close the rear cover. CTT044...

  • Page 71: Print Quality Problems

    Print Quality Problems Print Quality Problems Checking the Condition of the Machine If there is a problem with the quality of printing, first check the condition of the machine. Possible Cause Solution There is a problem with the Make sure that the machine is on a level surface. Place the machine's location.

  • Page 72: Printer Problems

    8. Troubleshooting Printer Problems Problem Solution If an error occurs when printing, change the computer or printer driver settings. • Check the printer icon name does not exceed 32 alphanumeric characters. If it does, shorten it. An error occurs. • Check whether other applications are operating. Close any other applications, as they may be interfering with printing.

  • Page 73: Print Positions Do Not Match Display Positions

    Printer Problems Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the position displayed on the computer screen, the cause may be one of the following. Possible Cause Solution Check that the page layout settings are properly Page layout settings are not configured properly.

  • Page 74: Copier Problems

    8. Troubleshooting Copier Problems Problem Solution The original was placed with the front and back reversed. Photocopied paper is blank. See page 28 "Placing Originals". Copied pages are too dark or too Adjust the image density. light. Copied pages do not look the same Select the correct scan mode according to the type of original.

  • Page 75: Scanner Problems

    Scanner Problems Scanner Problems Problem Solution • The scanning part is dirty. The scanned image is dirty. • Before placing originals on the exposure glass, make sure that toner or correction fluid is dry. The scanned image is distorted or The original was moved during scanning.

  • Page 76: Error And Status Indicate On The Control Panel

    8. Troubleshooting Error and Status Indicate on the Control Panel Codes on the Screen • If "C", "c", or "r" appears, contact your sales or service representative. Code Causes Solutions A paper jam has occurred in the Remove the jammed paper. See page 62 machine.
  • Page 77 Error and Status Indicate on the Control Panel Code Causes Solutions The specified paper type of the file does Press the [Start] key to begin printing, or press not match that of the paper loaded in the [Stop/Clear] key to cancel the job. Tray 1.

  • Page 78: Error And Status Messages Appear On The Smart Organizing Monitor

    8. Troubleshooting Error and Status Messages Appear on the Smart Organizing Monitor Message Causes Solutions • The power cable of the machine is not plugged in. • Check the printer power cord. Printer Power Off • The power of the machine •...
  • Page 79 Error and Status Messages Appear on the Smart Organizing Monitor Message Causes Solutions Print Cartridge Not The print cartridge has not been Reinstall the print cartridge. See page 55 Detected installed. "Replacing the Print Cartridge".
  • Page 80 8. Troubleshooting...

  • Page 81: Appendix

    9. Appendix Notes About the Toner • Proper operation cannot be guaranteed if any third-party toner is used. • Depending on printing conditions, there are cases where the printer cannot print the number of sheets indicated in the specifications.

  • Page 82: Moving And Transporting The Machine

    9. Appendix Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances. Repack the machine in its original packing materials when moving it over a long distance. • Be sure to disconnect all cables from the machine before transporting it. •...

  • Page 83: Consumables

    Consumables Consumables Print Cartridge Print cartridge Average printable number of pages per cartridge Black 1,500 pages, 2,600 pages *1 The printable number of pages is based on pages that are compliant with ISO/IEC 19752 with the image density set as the factory default. ISO/IEC 19752 is an international standard for measurement of printable pages, set by the International Organization for Standardization.

  • Page 84: Specifications Of The Machine

    9. Appendix Specifications of the Machine This section lists the machine's specifications. General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning using the exposure glass 216 mm × 297 mm (8.5 × 11.7 inches) Maximum paper size for printing 216 mm ×...

  • Page 85: Printer Function Specifications

    Specifications of the Machine 1 sheet (70 g/m , 19 lb.) Maximum loading height 15.5 mm (0.6 inches) Paper output capacity • Output Tray 50 sheets (70 g/m , 19 lb.) • Rear 1 sheet (70 g/m , 19 lb.) Memory 16 MB Power requirements...

  • Page 86: Copier Function Specifications

    9. Appendix (mainly North America) 23 pages per minute (Letter) Resolution 600 × 600 dpi (maximum: 1200 × 600 dpi) First print speed 10 seconds (From the completion of data processing to the completion of paper delivery) Interface • USB 2.0 Printer language DDST Copier Function Specifications...

  • Page 87: Scanner Function Specifications

    Specifications of the Machine Scanner Function Specifications Maximum scanning area (horizontal × vertical) 216 × 297 mm (8.5 × 11.7 inches) Maximum resolution when scanning from a computer (TWAIN) 4800 × 4800 dpi Maximum resolution when scanning from a computer (WIA) 600 ×...

  • Page 88: Trademarks

    9. Appendix Trademarks ® Firefox is a registered trademark of the Mozilla Foundation. ® ® ® ® ® Microsoft , Windows , Windows Server , Windows Vista , and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.
  • Page 89 Trademarks ® ® Microsoft Windows Server 2003 Datacenter Edition • The product names of Windows Server 2003 R2 are as follows: ® ® Microsoft Windows Server 2003 R2 Standard Edition ® ® Microsoft Windows Server 2003 R2 Enterprise Edition ® ®...
  • Page 90 9. Appendix...

  • Page 91: Index

    INDEX Basic operation..........Machine settings............ 31, 37 Models..............Moving..............Canceling a copy..........Changing the custom paper size......Cleaning............ Non-recommended paper........57, 58, 59 Codes..............Common problems..........Original type............Condition of the machine........Originals..............Configuration page..........Consumables............Control panel............Paper feed problems..........Copier function............
  • Page 92 Unscannable image area........WIA................
  • Page 93 MEMO...
  • Page 94 MEMO M134-8632...
  • Page 96 M134-8632 © 2013...

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