Page 1 FAX 5000L OPERATING INSTRUCTIONS Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
Page 2 TONER CASSETTES RICOH FAX TONER CARTRIDGE TYPE 5110 ( United States ) is recommended for the best performance. RICOH FAX TONER CARTRIDGE TYPE 5111 ( Canada ) is rec- ommended for the best performance.
Page 3 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
Page 4 6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the tele- phone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.
Page 5 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine.
Page 6 FCC Requirements 1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the tele- phone company.
Page 7 However, there is no guar- undesired operation. antee that interference will not occur Ricoh Corporation, 5 Dedrick Place, in a particular installation. If this West Caldwell, NJ 07006 equipment does cause harmful inter- ference to radio or television recep-...
Page 8 It is therefore strongly recommended Remarque concernant les utilisateurs au that the equipment is set to use DTMF Canada signalling for access to public or pri- vate emergency services. DTMF sig- nalling also provides faster call set up. • Do not use this product near water, -Avertissement: for example, near a bath tub, wash Cet appareil numérique de la classe B...
Page 9 Safety Information When using your equipment, the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: R WARNING: Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.
Page 10 R WARNING: • Connect the power cord directly into a wall outlet and never use an ex- tension cord. • Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged. •...
Page 11 R CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so on. • Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment.
Page 12 Important Safety Instructions Grounding In order to prevent potentially hazardous electrical shock, provide means of connecting to the protective grounding conductor in the building, wiring those grounding conductors of power cable and 3 pins plug. Notice Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.
Page 13 Energy Star Program As an ENERGY STAR Partner, we have deter- mined that this machine model meets the ENER- GY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving sys- tem for developing and introducing energy-efficient office equipment to deal with en- vironmental issues, such as global warming.
Page 14 How to Read this Manual How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 15 Frequently Asked Questions Is it possible to specify How do I check whether several destinations at a fax transmission was once? successful or not? Check the communication result Yes. Storing numbers in a Group on the display. beforehand lets you quickly and easily specify multiple destinations in a single operation.
Page 16: Table Of Contents
TABLE OF CONTENTS 1. Getting Started Guide to Components ................1 Main Body ..................... 1 Internal View ....................4 Operation Panel ..................6 Display Layout ................... 9 Display and key Operations ................9 Example Displays ..................11 Standby Display ..................11 Communication Display ................
Page 17 Memory Transmission ................46 File Reserve Report (Memory Transmission) ..........50 Communication Result Report (Memory Transmission) ......50 Communication Failure Report ..............51 Canceling a Memory Transmission ............52 Mission Before the Document is Scanned in ..........52 Canceling a Transmission while the Document is Being Scanned in ..52 Canceling a Transmission while the Machine is Dialing ......
Page 18 3. Receiving a Fax Message Immediate Reception ................87 Memory Reception .................. 88 Substitute Reception................89 Screening Messages From Anonymous Senders ........89 Selecting the Reception Mode ............... 91 Fax Mode (Auto Receive Mode) ..............91 Telephone Mode ..................91 How to Select the Reception Mode.............
Page 19 File Reserve Report (Polling Reception)........... 119 Communication Result Report (Polling Reception) ........119 Polling Transmission ................120 Polling Transmission Clear Report............123 Transfer Request ................... 124 Specifying an End Receiver ..............126 TTI Print ....................127 5. Communication Information Checking and Canceling Transmission Files ........129 Canceling a Transmission.................
Page 20 Clearing Document Jams in the Bypass Tray ........... 167 Clearing Paper Jams ................168 Clearing Paper Jams in the Fusing Unit............ 168 Clearing Paper Jams in the Main Paper Tray ........... 169 Clearing Paper Jams in the Optional Paper Supply Unit ......170 Replacing the Toner Cartridge .............
Page 21 9. Key Operator Tools Key Operator Tools ................229 System Settings..................230 Counters....................230 Monitor Volume ..................231 Adjusting the Display Contrast ..............232 Date/Time....................233 Summer Time/DST ................... 233 Registering the Economy Transmission Time .......... 233 Night Timer....................234 Changing the User Parameters..............
Page 22 Backup File Transmission Settings ............284 (Specifying a Destination to Send Backups of Faxes) Program Scan Area................... 286 (Setting the Scan Area) Box Settings................... 289 Registering/Editing Personal Boxes ............289 Deleting Personal Boxes................292 Registering/Editing Information Boxes ............294 Deleting Information Boxes ............... 295 Registering/Editing Transfer Boxes............
Page 23 Advanced Transmission Features............. 322 Communication Information ..............323 Fax Features ..................... 324 Key Operator Tools ................... 326 Specifications ..................330 Certification Label ................. 331 INDEX...................... 332 xvii...
Page 24 xviii...
Page 25: Getting Started
1. Getting Started Guide to Components Main Body Front view Auto Document Feeder (ADF) Right slot—insert the optional Memory Card or optional Fax On Demand Card Set multi-page documents here to have here them automatically scanned in one page at a time. Document Tray Paper Supply Indicator Optional Handset...
Page 26 Getting Started Rear view Optional Handset Manual Pocket Keep the Quick Guide here. Optional Handset/External Tele- phone Connector Telephone Line Connector Document Bypass Tray Load non-standard size blank paper here.
Page 27 Guide to Components When the optional Paper Supply Unit is installed Main Side Cover Open this cover when changing the toner cartridge or installing the fusing unit maintenance kit. ⇒ P.172 “Replacing the Toner Cartridge” ⇒ P.313 “Installing the Fusing Unit Main- tenance Kit”...
Page 28: Internal View
Getting Started Internal View View with Main Side Cover open Fusing Unit Toner Cartridge Fuses the toner to the paper. Replace this Replace the toner cartridge when a mes- unit if a message asking you to do so ap- sage appears on the display instructing pears on the display.
Page 29 Guide to Components ⇒ P.311 “Cleaning the Registration Roller” Corona Roller This feeds the paper. Clean this roller if it gets dirty. View with the ADF cover open Feed Unit Feeds in documents. Replace when in- stalling the ADF unit maintenance kit. ⇒...
Page 30: Operation Panel
Getting Started Operation Panel Power Indicator Receive File Indicator Lights when a message has been re- Lights when power is on. In Low Power ceived into memory with any function Standby mode this indicator goes out. other than Confidential Reception. ⇒...
Page 31 Operation Panel xPaper Jammed Indicator it is unlit, the machine is in Auto Re- ceive mode. Lights if paper is jammed. Remove the ⇒ P.91 “Selecting the Reception Mode” jammed paper as instructed on the display. {Stamp} Key DAdd Toner Indicator Selects whether a mark is stamped on scanned documents.
Page 32 Getting Started Status Indicators Selection Keys These indicators allow you to view the These keys match the keys shown on the machine status from a distance. display. Press them to select functions and choose settings etc. hAlarm Arrow Keys Lights when an error has occurred. Press to move the display cursor and Check the display for details.
Page 33: Display Layout
Display Layout Display Layout The operation panel display shows information about the current operation, function menus and useful messages. Important Do not subject the display to a shock or force of more then about 30N (about 3kgf) or it could be damaged. Note Selected functions are shown white on black e.g.
Page 34 Getting Started Example 2: Menu display TKSS032N If you select a function, a ' mark will appear next to it. Note Functions that are displayed differ according to installed options. Operation status and messages Items or commands you can select. Press these buttons to select the item or command that appears on the display immediately above each button.
Page 35: Example Displays
Example Displays Example Displays The display tells you the machine sta- • If you have not set a document tus and guides you through opera- and are in the sending process, press the {Clear Modes/Energy tions. Saver} key. Note • If you are in User Tools mode, Functions that have been selected press the {User Tools} key.
Page 36 Getting Started Instructions and requests Questions Selections Status...
Page 37: Setup
Setup Setup • Away from areas exposed to corro- Introduction sive gas • Dust-free Thank you for buying this product. • Condensation-free The Setup section describes how to • Temperature in the range 50°F– choose a suitable location for the ma- 89.6°F chine and install various parts in preparation for turning on the power.
Page 38 Getting Started Squeeze in the release lever to un- Installing the Document Output Tray and lock the ADF. Then lift up the Document Tray ADF cover. Identify the document output tray (it is bigger than the other tray). While holding up the ADF cover, insert the manual pocket into the slot provided.
Page 39 Setup to right and backwards and for- If you regularly set large docu- wards about 7 or 8 times. ments, pull out both tray exten- sions. TKST020N TKSX070N Place the toner cartridge on a flat surface. While supporting the car- tridge with one hand, pull the Installing the Toner Cartridge toner seal horizontally to remove...
Page 40 Getting Started • LINE: Telephone line connection Grasp the two handles at either end and push the cartridge into the machine. Important TKST040N Make sure the modular connector is the correct type before plugging Close the main side cover making it in.
Page 41: Loading Paper
Setup Specifying the optional handset line Loading Paper type When paper runs out, follow one of the procedures below to load paper. Note For acceptable paper types, direc- tions, sizes and capacity, see P.38 “Recommended Paper”. Loading paper in the Main Paper Tray ND1X00E0 The switch on the handset should be Important...
Page 42 Getting Started Important Push down the base plate until it clicks into place. Do not load a stack of paper that exceeds the limit mark. Limitation You can set up to 250 sheets in the main paper tray. Gently return the paper tray to its original position.
Page 43: Adjusting Initial Settings
Setup Note Prepare the new paper, then in- sert it under the left and right Make sure that machine is in metal brackets as shown. standby mode before following this procedure. If the standby dis- play is not shown when you start, the display may become tempo- rarily jumbled up.
Page 44 Getting Started Press the 0 or 1 keys to select Note the language you require. If the “Fax Features” or “Key Op. Tools” screen is shown, press the {User Tools} key. If any other display is shown, press the {Clear Modes/Energy Saver} key.
Page 45 Setup using the number keys. Then The TTI (Transmitter Terminal Identi- press [OK]. fication) is printed on the header of every fax you send and aids the other party identify your fax messages. The TTI can be up to 32 characters long and can contain letters, spaces, sym- bols and numbers.
Page 46 Getting Started Enter the code for “System Set- Press [TTI]. tings” with the number keys. Enter the code for “RTI/TTI” us- ing the number keys. Enter your TTI and press [OK]. Press [RTI]. Reference P.303 “Entering and Modifying Text” Enter an RTI and press [OK]. Press [OK] to confirm.
Page 47 Setup The CSI (Called Station Identifica- Press the {User Tools} key. tion) is passed to the other party when you send or receive a fax. When the CSI is received, it is shown on the display or printed on reports on the receiver's or send- er's machine.
Page 48 Getting Started Select your line type using the 0 Press [Exit] to return to the stand- and 1 keys then press [OK]. by display. Enter the code for “CSI” using the number keys. Enter your CSI then press [OK]. Registering a PSTN Access Number A Enter the code for “PSTN Ac- cess No.”...
Page 49: Handy Functions
Handy Functions Handy Functions Energy Saver Mode Energy Saver mode is a power saving feature. When not used for 5 minutes, the machine reduces its electricity consumption to the bare minimum. • There are two kinds of Energy Saver mode, and you can choose which takes priority: •...
Page 50 Getting Started • Remaining memory is 100% • No documents are awaiting transmission • Substitute Reception is turned on • The optional PC-FAX Expander are not installed • No error message is displayed • No document is set in the ADF •...
Page 51: Adjusting The Printing Density
Handy Functions Parameter List. ⇒ P.242 “Printing Adjusting the Printing Density the User Parameter List” If the other party sends you a fax You can economize on toner by ad- using the Photo (Halftone) setting, justing the image density used when the printed fax image may differ generating all printed output (Output from the document image.
Page 52 Getting Started spaces, pound signs (#), and a ster- ing SUB Code Transmission with isks (*). that SUB code. When messages have been re- ceived into Personal Boxes, the Personal Boxes Confidential Reception/Memory This feature lets you set up the ma- Lock indicator lights and the Con- chine so that incoming messages ad- fidential File Report is printed.
Page 53: Restricted Access
Handy Functions an Information Box, you need to sage using Code inform them of the SEP code as- Transmission and specifying this signed to that Information Box. SUB code. If a password is also registered, inform of this too and When a SEP Code Polling Recep- ask them to enter it for the SID tion request is made by another...
Page 54: Tx/Rx File Save Function
Getting Started Timer "on" time, and turned off at Important the Night Timer "off" time. If a TX/RX file is saved in memory, When Restricted Access is turned it does not guarantee that the com- on, incoming faxes are received munication was successful.
Page 55 Handy Functions tions on separate lines can take place Machine Connected Possible simultaneously. Configura- Line Types Protocol tion Combina- Limitation tions Although a single ISDN line can Base ma- PSTN handle two separate line commu- chine only nications, if you connect to ISDN via a PABX, only one line commu- Base ma- PSTN +...
Page 56: Acceptable Types Of Documents
Getting Started Acceptable Types Of Documents Set documents after all ink and correcting fluid has completely dried. If the doc- ument is not completely dry, the scanner glass will be marked causing black lines to appear on copies and sent faxes. Acceptable Document Sizes Where document is Acceptable docu-...
Page 57: Paper Size And Scanned Area
Acceptable Types Of Documents Note To avoid damage to important document or documents through mishaps, such as paper jams, we recommend that you set copies of such documents. Documents unsuitable for the Document Bypass Tray Setting any of the following types of document in the document bypass tray could cause a paper jam and/or damage to documents: •...
Page 58 Getting Started 9.06” will be sent as LT/LG size. You can scan in documents of up to 23.62” in length.
Page 59: How To Set A Document
How to Set a Document How to Set a Document In this manual a document can mean Note a single or multiple page document. When sending a fax, the image You can set your documents either in output at the other end depends on the Auto Document Feeder (ADF) or the size and direction of paper document bypass tray.
Page 60: Setting Paper In The Document Bypass Tray
Getting Started Set documents with pencil writing Setting Paper in the Document on the back in the document by- pass tray. Bypass Tray Do not set a stack of documents Set your document in the document containing pages different bypass tray if it falls under any of the width in the Auto Document Feed- following categories: er (ADF).
Page 61 How to Set a Document down. Note Slowly insert the document into the document bypass feeder while it is automatically fed in. You can only set one page at a time in the document bypass tray. If your fax document or copy document is longer than 16.54"...
Page 62: Recommended Paper
Getting Started Recommended Paper We recommended you use this supplier's paper only. Acceptable Copy Paper Sizes and Types Location Acceptable Sizes Maximum Number of Sheets A4 L, F L, F4 L, LT LK, Main Paper Tray LG L, DLT L A4 L, F4 L, LT LK, LG Optional Paper Supply Unit...
Page 63: Changing The Paper Size
Changing the Paper Size Changing the Paper Size This section explains how to change Remove the paper. the size of paper set in the main paper tray and the optional paper supply unit. Reference For acceptable paper types, direc- tions, sizes and capacity, see P.38 “Recommended Paper”.
Page 64 Getting Started to match the new paper size. While holding in the green re- lease laver, align the rear fence to the new paper size. Note The front fence might be fixed by screw. Check that the rear fence is set in the correct position.
Page 65: Changing The Paper Size In The Optional Paper Supply Unit
Changing the Paper Size the side fence, lift it out. Important Do not load a stack of paper that exceeds the limit mark. Limitation You can set up to 250 sheets in the main paper tray. Gently return the paper tray to its original position.
Page 66 Getting Started Adjust the dial to match the paper While squeezing in the sides of size. the side fence, lift it out. Important Replace the side fence so that it matches the new paper size. If the dial does not match the size of loaded paper, parts of printed images may be missing and paper jams could occur.
Page 67 Changing the Paper Size Fan the paper stack and insert it with the side you wish to print onto face-up. Important Do not load a stack of paper that exceeds the limit mark. Limitation You can set up to 500 sheets in the paper unit.
Page 68 Getting Started...
Page 69: Sending A Fax Message
2. Sending a Fax Message Overview Overview The basic procedure to send a fax message is: Set your document. Dial the number. Press the {Start} key. The rest of this section describes these steps and the various features that are available in more detail.
Page 70: Memory Transmission
Sending a Fax Message Memory Transmission In Memory Transmission mode, after Maximum number of destinations you press the {Start} key, the machine per Memory Transmission: 250 doesn't dial the destination until all Combined total number of desti- pages of your fax message have nations that can be stored: 500 scanned into memory (in contrast (2,000 when the optional Function...
Page 71 Memory Transmission type (G3 or G4) before pressing Make sure that the Memory [Add] in step D. Transmission indicator is lit. If you do not set a document within 1 minute of entering a destination fax number, the transmission is canceled. If the “No Documents, No Dial”...
Page 72 Sending a Fax Message will return to standby mode. Broadcasting is interrupted to al- low the Immediate Transmission to be sent. However, if a transmission other than the current transmission is on standby, that document is sent first causing your Immediate Trans- Checking the transmission result mission to take a little longer.
Page 73 Memory Transmission “Printing a List of Files in Memory Transmission when that time is (Print TX File List)” reached. Note If memory runs out while storing a By default Batch Transmission document is switched on. You can switch If you run out of memory while it on or off with the User Param- storing a document (free space eters.⇒...
Page 74: File Reserve Report (Memory Transmission)
Sending a Fax Message Transmission stores the document Total stored page numbers are in memory, then dials the destina- not printed with Parallel Memo- tion. Parallel Memory Transmis- ry Transmission. Only the page sion allows quickly numbers are printed, such as determine whether a connection P.1, P.2 not was made.
Page 75: Communication Failure Report
Memory Transmission can check the result of the transmis- sion. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Fail- ure Report is printed.⇒...
Page 76: Canceling A Memory Transmission
Sending a Fax Message Canceling a Memory Transmission Press the {Stop} key. Mission Before the Document is Scanned in Perform this step if you have not pressed the {Start} key yet. Press the {Stop} key. The machine will stop storing the document and the data will not be sent.
Page 77: Canceling A Transmission While The Machine Is Dialing
Canceling a Memory Transmission Note Canceling a Transmission If you cancel a file while it is being while the Machine is Dialing sent, transmission is halted as soon as you finish this procedure. How- Perform these steps if scanning has ever, some pages of your message finished and the machine is dialing may have already been sent and...
Page 78: Canceling A Fax That Is Awaiting Transmission
Sending a Fax Message Press [Yes]. Canceling a Fax that is Awaiting Transmission To cancel a message that is awaiting transmission, seeP.129 “Canceling a Transmission”. The file is erased. Press [Exit]. Note To delete another file, repeat steps C and D. If no faxes are on transmission standby, the display in step F.
Page 79: Immediate Transmission
Immediate Transmission Immediate Transmission With Immediate Transmission, when called ECM, an internationally rec- you press the {Start} key, the fax ognized protocol (requires that the number is dialed straight away (i.e. destination machine has the same immediately). message feature). scanned and transmitted page by Make sure that the Immediate page without being stored in memo- Transmission indicator is lit.
Page 80: Transmission Result Report
Sending a Fax Message If you are dialing with the num- If the connection could not be made ber keys or Chain Dial (⇒ P.73), you can select the line to use (G3 or G4). If it was not possible to make a connection with the number you Reference dialed (e.g.
Page 81 Immediate Transmission Note You can switch this report on or off with the User Parameters.⇒ P.236 “Changing the User Parameters”...
Page 82: Canceling An Immediate Transmission
Sending a Fax Message Canceling an Immediate Transmission Check the displayed message. Canceling a transmission before you have pressed the Start key When there is a document Jam Press the {Stop} key. A Check the message on the dis- play then press [OK]. B Remove the document.
Page 83: On-Hook Dial
On-Hook Dial On-Hook Dial This is just like using a connected op- Dial. tional handset or external telephone, except you do not have to pick up the handset before dialing. Just press the {On Hook Dial} key and dial the num- ber.
Page 84 Sending a Fax Message When only connecting to an ISDN Press [Dialing]. line, the On Hook Dial feature be- comes available for ISDN. The following example describes how to use this feature to connect to a fax information service. Limitation You cannot use the optional hand- set or an external telephone with this function.
Page 85: Manual Dial
Manual Dial Manual Dial The optional handset or an external telephone is required to use this function. Pick up the handset or the external Dial. telephone and dial. When the line is connected and you hear a high- pitched tone, press the {Start} key to send your fax message.
Page 86: Scan Settings
Sending a Fax Message Scan Settings You may wish to send many different This setting scans documents us- types of fax message. Some of these ing twice the resolution than that may be difficult to reproduce at the of the Standard setting. other end.
Page 87: Image Density
Scan Settings Note Image Density If you select Halftone, the trans- mission will take longer than when Normal off is selected. This is the standard image density. If the optional JBIG unit is in- stalled, transmission time is short- Dark ened even it Halftone is selected.
Page 88 Sending a Fax Message Select the Image Density, Resolu- tion and Halftone before the next page is scanned. TKSS080N...
Page 89: Selecting The Line
Selecting the Line Selecting the Line This feature requires the optional G3 Unit or the optional G4 Unit. Installing all of these options expands G3-2 Display the machine's line capacity to a maxi- mum of 2 lines. The optional G3 Unit connects to the PSTN, the optional G4 Unit to the IS- ISDN-G3 Display Limitation...
Page 90: How To Select The Line
Sending a Fax Message G3 Line Selection How to Select the Line G4 communication always uses IS- DN, but G3 communication can use either PSTN or ISDN. There- Preparation fore, when connected to both Store the Line Select function in a PSTN and ISDN and selecting G3, User Function key ({F1}-{F5}).⇒...
Page 91: Dialing
Dialing Dialing There are three main ways to dial a Restrictions when dialing with the number: Number Keys Fax numbers entered with the Number keys: number keys are stored in inter- Enter numbers directly using the nal memory (separate from keypad on the right side of the op- memory for storing document eration panel.
Page 92 Sending a Fax Message may be shown on the reached.” Note display and no additional fax If you make a mistake, press the numbers can be stored even if the {Stop} key or {Clear} key and number of destinations specified try again.
Page 93 Dialing ture. However, if the other machine Tone supports a similar feature called SUB/SID, you can send fax messages This feature allows a machine con- to the other party using this method nected to a pulse dialing line to send instead.
Page 94 Sending a Fax Message B Enter the SID code then press Dial the destination fax number [OK]. using the number keys. Press the User Function key as- signed with the Dial Options fea- ture. Press [OK]. Enter the code for “SUB” with the number keys.
Page 95 Dialing You can also use SEP Code Polling Enter the code for “Polling RX” Transmission to retrieve documents with the number keys. stored in information Boxes regis- tered in other fax machines. Preparation You need to assign the Dial Op- tions feature to a User Function Note key beforehand.
Page 96 Sending a Fax Message B Enter the PWD code then press Dial the destination fax number [OK]. using the number keys. Press the User Function key as- signed with the Dial Options fea- ture. Press [OK]. Enter the code for “SEP” with the number keys.
Page 97: Dialing With Quick Dials
Dialing Limitation Limitation Sub-address can only be used with Maximum length of telephone or ISDN. fax number: 254 digits Note Note You can program a sub-address For Memory Transmission and Im- number in a Quick Dial or Speed mediate Transmission, insert a Dial.
Page 98: Dialing With Speed Dials
Sending a Fax Message Flip the Quick Dial plate over to Dialing with Speed Dials access Quick Dial keys 01-32 or 33- If you store a number in a Speed Dial, You can have the label stored with when you want to dial it, just press a Quick Dial printed on the first the{Speed Dial} key and enter a 2 or 3 page received at the other end.⇒...
Page 99 Dialing Limitation Enter the two-digit code (00 to 99) or three-digit code (000 to 999) of Speed Dial codes cannot the Speed Dial with the number searched for by symbol or number. keys. Set your document and select any scan settings you require. Press the {Speed Dial} key.
Page 100: Dialing With Groups
Sending a Fax Message The names or fax numbers regis- ple, “Branch Offices”) which will be displayed before you press the {Start} tered in Speed Dials are shown in numerical order on the display. key. Note To check the contents of Groups, print the Group Dial List.
Page 101: Redialing Numbers
Dialing If it is not, press the {Transmission Press the User Function key with Mode} key. the Group Dial function stored in See your document and select any scan settings you require. Press the Quick Dial key in which the Group is programed. Enter the two-digit code (01 to 09) of the Group number with the number keys.
Page 102 Sending a Fax Message Limitation A list of previously dialed num- bers will flash up. If you cannot The following kinds of destina- see the number you need use the tions are not memorized: [↑Prev. ] and [↓Next ] keys to scroll •...
Page 103: Sending A Fax Using A Program
Sending a Fax Using a Program Sending a Fax Using a Program If you store a combination of settings To Specify a Program Stored in a by registering a series of key presses Quick Dial in a Program, you can have these set- tings applied to a transmission by just A Press a Quick Dial key with pressing a Quick Dial or entering a...
Page 104 Sending a Fax Message Press [OK]. Press the {Start} key. The machine starts scanning the document.
Page 105: Transmission Features
Transmission Features Transmission Features Note No Document, No Dial When the stamp starts getting lighter, replace the cartridge.⇒ If you dial a destination fax number P.315 “Replacing the Stamp Car- and for some reason take your docu- tridge” ment back to your desk and another If a page was not stamped even person sets a different document, though the Stamp feature is turned...
Page 106: Duplex Original Settings
Sending a Fax Message duced to a suitable width during Limitation transmission. This feature is only available with Memory Transmission. Transmitter Make sure the Memory Transmis- (This machine) sion indicator is lit. Receiver Reduction GFREDU0N Note Important If it is not, press the {Transmis- If you turn this feature off, the sion Mode} key.
Page 107: Label Insertion
Transmission Features To send just an Auto Document, Note start the following procedure from Set the document within 60 sec- step B. onds. If time runs out, an error will occur and transmission will Set the document you wish to not take place.
Page 108: Id Transmission
Sending a Fax Message Note Skip Transmission If the CIL is added, the following information is printed on all pages: This feature requires the optional Func- • The receiver's own number and tion Upgrade Card. By storing the scan area beforehand, •...
Page 109: Backup File Transmission
Transmission Features Specify the scan area with the Pro- Limitation gram Scan Area setting.⇒ P.286 This feature requires that the other “Program Scan Area” party's fax machine has both the When the machine is shipped, this JBIG function and ECM function feature is turned off by default.
Page 110 Sending a Fax Message...
Page 111: Receiving A Fax Message
3. Receiving a Fax Message Immediate Reception Each page of a received fax message is printed as soon as it is received. This method is used for standard fax mes- sages. Receiver (your machine) Sender GFCYOJ0N Display during reception The sender's RTI or CSI appears on the first line.
Page 112: Memory Reception
Receiving a Fax Message Memory Reception The machine waits until all pages of current fax message and stops the message have been received into communicating. memory before printing the message. If free memory reaches 0% when printing messages received with any of the following functions, only the next fax is received using Receiver (your machine)
Page 113: Substitute Reception
Substitute Reception Substitute Reception If any of the conditions listed below the current communication is ter- are met, the machine automatically minated. switches to Memory Reception mode and stores messages in memory in- Screening Messages From stead of printing them. This reception Anonymous Senders mode, in which a received fax mes- sage is stored in memory and not...
Page 114 Receiving a Fax Message you ask important senders to register an RTI or CSI in ad- vance. Free The machine switches to Substi- tute Reception regardless whether or not the sender has pro- grammed their RTI or CSI.
Page 115: Selecting The Reception Mode
Selecting the Reception Mode Selecting the Reception Mode There are two ways you can set up How to Select the Reception your machine to handle incoming calls: Mode • Fax mode (Auto Receive Mode) • Tel mode (optional handset or ex- Press the {Reception Mode} key.
Page 116: Reception Functions
Receiving a Fax Message Reception Functions Transfer Station sends to. End Re- Transfer Station ceivers must be programmed into Quick Dials, Speed Dials Transfer Stations allow you to expand Groups in the Transfer Station the standard features of your fax ma- (this machine).
Page 117: Transfer Result Report
Reception Functions Reference Note P.189 “Multi-step Transfer Group By default, a portion of the docu- settings” ment image is printed on this re- port. You can turn this off with the Sending the Transfer Result Report User Parameters.⇒ P.236 “Chang- This machine compares the own ing the User Parameters”...
Page 118 Receiving a Fax Message Important How to make a Remote Transfer Request If you do not carry out steps E - (push signal) J within 30 seconds, the line will be cut off. This procedure describes how to make a Transfer Rquest to this ma- Enter the next tone within 5 sec- chine from the requesting party's ma- onds.
Page 119: Remote Transfer With Uui
Reception Functions When the Return Address is Specifying the End Receiver with Stored in a Quick Dial a Group A Enter the number (01-64) of the A Press the {p} key twice, then Quick Dial. enter the Group number (01- 09).
Page 120: Id Reception
Receiving a Fax Message When shipped, this feature is ID Reception turned off by default.⇒ P.236 “Changing the User Parameters” If you wish to limit reception of mes- sages to those from machines of the How to make a Remote Transfer Request same make and with the same Polling (UUI) ID, contact your service representa-...
Page 121: Forwarding
Reception Functions Senders, printed out on paper from a different paper tray/unit. For example, imagine you have yel- low paper loaded in the main paper tray and white paper loaded in the optional paper supply unit. You can specify that incoming messages from Specified Senders are printed on yel- low paper, and all other messages printed on white paper so you can...
Page 122: Printing Functions
Receiving a Fax Message Printing Functions Note Checkered Mark You can turn this feature on or off.⇒ P.236 “Changing the User Pa- By default, a checkered mark is print- rameters” ed on the first page of fax messages to The center mark may deviate a lit- help you separate them.
Page 123: Two In One
Printing Functions × 11 “ K messages are to have multiple copies made of mes- • Two 8 sages from particular senders. printed side by side on a sheet of 11 × 17” L GFPBUS0N GFSYUI0N Limitation Limitation The maximum number of copies that can be made of each message This feature does not work with messages larger than A4 K, or LT...
Page 124: Rotate Sort
Receiving a Fax Message sages will be rotated automatically to • Memory Reception fit on the paper. • Substitute Reception • Confidential Reception • Memory Lock Reception your machine • Lists and Reports Limitation This feature is not available with Polling Reception.
Page 125: Tsi Print
Printing Functions length is about 0.79” or more, and re- not be able to identify them. Howev- duces it if the excess length is within er, if you turn this feature on, the about 0.79”. When a message is split, sender's RTI(⇒...
Page 126 Receiving a Fax Message For example, if your machine has LG (8.5 × 14”) L installed and you receive an LT (8.5 × 11”) L size message, check the LT column of the table below. The pa- per size at the top has the highest priority. In this case, since LG (8.5 × 14”) L is higher priority than DLT (11 ×...
Page 127: Advanced Transmission Features
4. Advanced Transmission Features Overview Overview This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.
Page 128: Send Later
Advanced Transmission Features Send Later Using this feature, you can instruct Press [Mode]. the machine to delay transmission of your fax message until a later time which you specify. This allows you to take advantage of off-peak telephone charges without having to be by the machine at the time.
Page 129 Send Later To cancel Send Later, press [Cancel] and the display will re- turn to the Transmission Mode menu. Press [OK]. The “Transmission Mode” menu is shown on the display. A check mark is added to Send Later. Press [Exit]. The standby display is shown.
Page 130: Confidential Transmission
Advanced Transmission Features Confidential Transmission If you do not want your message to be Note picked up casually at the other end, We recommend that you program use this feature. The message will be the Confidential ID beforehand. stored in memory at the other end An ID can be any 4 digit number and will not be printed until an ID is except 0000.
Page 131 Confidential Transmission The Transmission Mode menu Press [Exit]. is shown again. A check mark is added to Confidential TX. Note To cancel the Confidential Transmission, press [Cancel]. The “Transmission Mode” menu is shown on the dis- play. Override ID The standby display is shown. A Press the 0 or 1 keys to turn Override ID on.
Page 132: Personal Code Transmission
Advanced Transmission Features Personal Code Transmission Personal Codes allow you keep track Enter a Personal Code/SUB Code of machine usage. If everybody uses a (up to 20 digits) with the number Personal Code when they use the fax keys. machine, the codes or the names pro- grammed for the codes will be print- ed in the Journal(⇒...
Page 133: Entering A Personal Code With A Quick Dial Key
Personal Code Transmission B Press [Yes]. advanced transmission function (except Polling Reception), “Others” is displayed. Dial and press the {Start} key. Note You can cancel transmission of a message set up for Personal Transmission.⇒ P.129 “Cancel- ing a Transmission” Proceed to step F. Entering a Personal Code with Press [OK].
Page 134 Advanced Transmission Features Press [Yes]. The Personal Code screen appears. Note “Pers. Code” is shown on the display. If you set up another advanced transmission function (except Polling Reception), “Others” is displayed. Dial and press the {Start} key. Note You can cancel transmission of a message set up for Personal Transmission.⇒...
Page 135: Sub Code Transmission With The Mode Key
SUB Code Transmission with the Mode Key SUB Code Transmission with the Mode Key Confidential Transmission is only A check mark appears next to “TX possible with machines of the same With SUB/SID”. make that have the Confidential Transmission feature. However, if you use the SUB/SID function, you can send and receive confidential fax- es to and from other makers' ma-...
Page 136 Advanced Transmission Features Reference When entering the SID P.67 “Number Keys” (Password) is necessary P.73 “Dialing with Quick Dials” A Press [SID]. P.74 “Dialing with Speed Dials” Press [SUB/SID]. B Enter the SID code. Enter the SUB code. Note You can enter up to 20 char- acters.
Page 137 SUB Code Transmission with the Mode Key If you wish to specify another destination A Press [Add]. B Repeat steps F-I. Press the {Start} key. Note You can cancel transmission of a message set up for SUB Code Transmission.⇒ P.129 “Cancel- ing a Transmission”...
Page 138: Sep Code Polling Reception
Advanced Transmission Features SEP Code Polling Reception If you wish receive a message stored A check mark appears next to “RX in the memory of another party's fax WITH SEP/PWD”. machine, use this feature. The ma- chine will receive the message with the SEP and PWD code that matches the SEP and PWD code you enter in the procedure below.
Page 139 SEP Code Polling Reception B Enter the PWD code. Press [SEP/PWD]. Note You can enter up to 20 char- acters. You can enter digits 0-9, #, * and spaces. To enter a space, press [Space] (the first char- Enter the SEP code. acter cannot be a space).
Page 140 Advanced Transmission Features B Repeat steps E-H. Press the {Start} key. Note You can cancel SUB Code Re- ception.⇒ P.129 “Canceling a Transmission”...
Page 141: Polling Reception
Polling Reception Polling Reception Use this function if you want to poll a Limitation message from another terminal. You Polling Reception requires that the can also poll documents from many other machine can perform Polling terminals with only one operation Transmission.
Page 142 Advanced Transmission Features B Enter a Polling ID (4 charac- Press [Mode]. ters) with the number keys and Quick Dial keys A–F. Note If you make a mistake, press the {Clear} key or {Stop} key and try again. The {Clear} key deletes one character at a time, and the {Stop} key de- letes the whole line.
Page 143: File Reserve Report (Polling Reception)
Polling Reception Note You can cancel Polling Recep- tion.⇒ P.129 “Canceling a Trans- mission” File Reserve Report (Polling Reception) This report is printed after Polling Re- ception has been set up. Note By default this report is turned off. Turn it on with the User Parame- ters.⇒...
Page 144: Polling Transmission
Advanced Transmission Features Polling Transmission Use Polling Transmission when you this ID when they poll your ma- want to leave a document in the ma- chine and if the IDs match, the chine's memory for others to pick up. message is sent. Make sure the oth- The message will be sent when the er end knows the ID you are using other party calls you up.
Page 145 Polling Transmission documents to them using SUB Default ID Polling Transmission Code Transmission.⇒ P.111 “SUB Code Transmission with the Mode A Press the 0 or 1 key to select Key” “Default ID”. Set your document and select any scan settings you require. Press [Mode].
Page 146 Advanced Transmission Features “Free Poll.”. ID Override Polling Transmission A Press the 0 or 1 key to select “ID Override”. B Press[S File] to specify wheth- er to save the stored document or not. B Enter the 4 character Polling ID with the number keys and Quick Dial keys A-F.
Page 147: Polling Transmission Clear Report
Polling Transmission the display toggles between Note “Save” and “Use once”. You can cancel transmission of a message set up for Polling Note Transmission.⇒ P.129 “Cancel- To delete the document im- ing a Transmission” mediately after transmission, select “Use once”. To repeat- edly send the document, se- Polling Transmission Clear lect “Save”.
Page 148: Transfer Request
Advanced Transmission Features Transfer Request Transfer Request allows fax machines Transfer Station that have this feature to automatically The machine that forwards the in- distribute incoming messages onto coming message to another desti- multiple fax destinations. This feature nation, i.e. the machine that helps you save costs when you send receives the Transfer Request.
Page 149 Transfer Request The Transmission Mode menu ap- To cancel the Transfer Request, pears. press[Cancel]. The “Transmis- sion Mode” menu is shown Enter the code for “Transfer Re- again. quest” with the number keys. Enter one or more End Receivers. Note You cannot enter the numbers of the End Receivers directly.
Page 150: Specifying An End Receiver
Advanced Transmission Features Quick Dial Press [Exit]. Enter {q} followed by the num- ber (2 digits) of the Quick Dial where the End Receiver is stored. For example, to choose the number stored in Quick Dial 01 in the Transfer Station, enter: {q}{0}{1} Speed Dial Enter {q}, {p} followed by the Speed Dial code (2 or 3 digits).
Page 151: Tti Print
TTI Print TTI Print By default, the machine adds your Note TTI (Transmit Terminal Identifica- If “TTI Print” is not shown, tion) to each message you send so it press [↑Prev.] or [↓Next]. appears on the printed fax at the other end.
Page 152 Advanced Transmission Features sion function (except Polling Reception), “Others” is shown. Dial and press the {Start} key.
Page 153: Communication Information
5. Communication Information Checking and Canceling Transmission Files Transmission files are documents that Canceling a Transmission have been stored in memory and are awaiting transmission. The features that produce transmission files are Press [Info.]. Memory Transmission, Confidential Transmission, Transfer Request, Poll- ing Reception and Polling Transmis- sion.
Page 154: Printing A File
Communication Information Press the 0 or 1 key until the file Press [Exit]. you want to delete is shown and press [Delete]. The standby display is shown. Press [Yes]. Printing a File If you wish to check the contents of a fax that is stored in memory and has not been sent yet, use this procedure to print it out.
Page 155: Checking And Editing A File
Checking and Canceling Transmission Files Press the 0 or 1 key until the file Press [Exit]. you want to print is shown and press [Print]. The standby display is shown. Press the {Start} key. Checking and Editing a File Use this procedure to check or edit destination(s), check options selected or alter the transmission time.
Page 156 Communication Information Press the 0 or 1 key until the file Changing the transmission time you want to print is shown. Then A Enter the code for “Change press [Check]. Start Time” with the number keys. B Enter the transmission time (4 digits) with the number keys.
Page 157 Checking and Canceling Transmission Files A Enter the code for “Retrans- Changing a destination mit” with the number keys. You can delete or add destinations. A Enter the code for “Change Dest.” with the number keys. B Press [Yes]. B Change the destination. Note To cancel a destination, press Note...
Page 158 Communication Information Press [Exit]. Press [Exit]. The “Information” menu is shown. Press [Exit]. The standby display is shown.
Page 159: Printing A List Of Files In Memory (Print Tx File List)
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you wish to find out The transmission file list is printed. which files are stored in memory and When the printing is completed, what their file numbers are.
Page 160: Checking The Transmission Result (Tx Status)
Communication Information Checking the Transmission Result (TX Status) If you wish to find out whether a file Note was sent successfully, you don't have If “TX Status” is not shown, to always print the Journal. With this press [↑Prev.] or [↓Next]. function you can browse through the last 250 completed transmissions on Press [↑Prev.] or [↓Next] to scroll...
Page 161: Checking The Reception Result (Rx Status)
Checking the Reception Result (RX Status) Checking the Reception Result (RX Status) This function lets you check up on the Press [↑Prev.] or [↓Next] to scroll last 250 messages received without through the messages. having to print the Journal. You can browse through the received messag- es on the display.
Page 162: Printing A Confidential Message
Communication Information Printing a Confidential Message This feature is designed to prevent Press [Info.]. messages being picked up casually by anyone when they are received. If someone sends you a message using Confidential Transmission, stored in memory and not automati- cally printed.
Page 163: Confidential File Report
Printing a Confidential Message Note If no Confidential Messages have been received, the mes- sage “No matching document found.” is shown. Press [OK]. If the Confidential IDs or Per- sonal Confidential IDs do not match, the message “No match- ing document found.” is dis- played.
Page 164: Printing A File Received With Memory Lock
Communication Information Printing a File Received with Memory Lock This is a security feature designed to Make sure that the i indicator is prevent unauthorized users from flashing. Press [Info.]. reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed.
Page 165 Printing a File Received with Memory Lock If the Memory Lock IDs do not match, the following message will appear: “No matching doc- ument found.”. Press [OK] and retry after checking the Memory Lock ID. Press [Exit]. The standby display is shown.
Page 166: Printing The Journal
Communication Information Printing the Journal The Journal contains information Enter the code for “Print Journal” about the last 250 communications with the number keys. made by your machine. By default, it is printed automatically after every 50 communications (receptions + trans- missions).
Page 167 Printing the Journal When choosing “File No.” When choosing “Date” A Press [OK]. A Press [OK]. B Enter a 4-digit file number B Choose month with with the number keys. [↑Month] or [↓Month]. When choosing “Personal Code” A Press [OK]. C Press the 1 key, then enter the day.
Page 168 Communication Information Press [Exit]. The standby display is shown.
Page 169: Displaying The Files In Memory
Displaying the Files in Memory Displaying the Files in Memory Use this function to display a summa- Note ry of current memory usage. Items "Others" is displayed for the fol- shown are the percentage of free lowing kinds of files: memory space, the number of re- •...
Page 170: Tx/Rx File Save
Communication Information TX/RX File Save This feature requires the optional Function Upgrade Card and optional 40M Expanded Memory Card. When the TX/RX File In HD feature sible” and neither the CSI nor RTI is turned on, you can print out sent or is stored in the other party's fax received documents that are stored in machine, the TX/RX file feature...
Page 171 TX/RX File Save Enter the code for “TX/RX File Searching By RTI/CSI Save” with the number keys. A Enter the RTI or CSI using the Quick Dials or number keys. Note If the item you require is not displayed, press [↑Prev.] or [↓N- ext] until it is.
Page 172 Communication Information B Press [OK]. Searching By File Number A Enter the file number (4 digits) with the number keys. B Press [OK]. Note If you press [Cancel], the ma- chine returns to the display in step E. Searching By Personal Code (SUB Code) A Enter the Personal Code/SUB Note...
Page 173: Searching Memory For Received Faxes
TX/RX File Save Note Searching Memory for If you want to do a fresh search, Received Faxes press [Search] and return to step Press [Info.]. Press 0 or 1 to check through the file numbers of the search results. Press 0 or 1 to choose whether the image is printed on the list.
Page 174 Communication Information Note To Search By Date/Time To print a list off all files, press A Choose [Prt. List]. month with [↑Month] or [↓Month]. Press the Enter the code of the search meth- 1 key, then enter the day, year od you require.
Page 175 TX/RX File Save B Press [OK]. Press [Exit]. Reference Press [Prt. List]. P.108 “Personal Code Trans- mission”. Note If you press [Cancel], the ma- chine returns to the display in step E. To Search By File Number A Enter the file number (4 digits) Note with the number keys.
Page 176: Disk File Search List/Visual List
Communication Information Press the {Start} key to print the Note list. If the item you require is not displayed, press [↑Prev.] or [↓N- Press [PrevMenu]. ext] until it is. Press [Exit] to return to standby Enter the code for “Print File” mode.
Page 177: Deleting Files
TX/RX File Save Press [OK]. Deleting Files Press [Info.]. Note If you press [Cancel], the ma- chine returns to the display in step C. Enter the code for “TX/RX File Save” with the number keys. Press [Yes]. Note If the item you require is not displayed, press [↑Prev.] or [↓N- ext] until it is.
Page 178: Box File Manager Functions
Communication Information Box File Manager Functions See the following pages for how to Press [Info.]. register, print and delete messages stored in box functions. Printing Personal Box Messages⇒ P.154 Print a message that has been re- ceived into a Personal Box. Storing Messages in Information Box- es⇒...
Page 179: Storing Messages In Information Boxes
Box File Manager Functions step D will reappear, so press Note [PrevMenu] twice. If a password is stored, enter the password then press [OK]. Press [Exit] to return to standby mode. If you press [Cancel], the ma- chine returns to the display in step D.
Page 180: Printing Information Box Messages
Communication Information To cancel scanning, press the Enter the code for “Prog. Info. {Stop} key. The display in step D File” with the number keys. reappears. Press [PrevMenu] . Enter the SEP code of the Infor- mation Box you wish to store the message in, then press [OK].
Page 181 Box File Manager Functions If no message is stored, Enter the code for “Box File Man- matching document found. ager” with the number keys. displayed and the screen in step D reappears. Press the {Start} key. Note If the item you require is not displayed, press [↑Prev.] or [↓N- The message is printed.
Page 182: Deleting Information Box Messages
Communication Information Enter the SEP code of the Infor- Deleting Information Box mation Box you wish to delete, Messages then press [OK]. Follow these steps to delete a message stored in a Information Box. Press [Info.]. Note If a password is stored, enter the password then press [OK].
Page 183 Box File Manager Functions Note Press [Exit] to return to standby mode. If you press [No], the message is not deleted and the display in step D reappears. Press [Yes]. The Information Box message is deleted. Note If you press [No], the message is not deleted and the display in step D reappears.
Page 184 Communication Information...
Page 185: Copying
6. Copying Copying This section describes how to make User Parameters(⇒ P.236). By de- copies. fault, the copy feature is enabled. Important Make sure that the machine is in standby mode. When making multiple copy sets, copying starts once all originals have been scanned into memory.
Page 186 Copying Press the 0 or 1 keys to select Note the copy paper size. To stop copying while it is progress, press the {Stop} key. Then open the ADF cover and ADF unit and remove any pa- per that is left. ⇒ P.168 “Clear- ing Paper Jams”...
Page 187: Troubleshooting
7. Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to Cannot transmit or receive The line cord may have be- P.16 “Connecting the ma- come disconnected. Make chine to the telephone line” sure it is correctly connect- You want to cancel a Mem- If the document is being P.52 “Canceling a Memory...
Page 188 Troubleshooting Problem Solution Refer to Received image is too light. Request the sender to in- P.32 “Acceptable Types Of crease the image density. Documents” When using moist, rough or processed paper, the printed image may be part- ly invisible. Only use rec- ommended paper types.
Page 189: Error Messages And Their Meanings
Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display.
Page 190: Clearing Document Jams
Troubleshooting Clearing Document Jams If document is jammed, the x indica- While squeezing in the release le- tor on the operation panel lights and ver, open the ADF cover. a message appears on the display in- dicating the location of the jam. Use one of the following procedures to clear the jammed document.
Page 191: Clearing Document Jams In The Bypass Tray
Clearing Document Jams pull out the jammed docu- Gently pull out the jammed docu- ment. ment. Important Important If you strongly pull out the If you strongly pull out the doc- document, it could be ripped ument, it could be ripped or the or the machine could be machine could be damaged.
Page 192: Clearing Paper Jams
Troubleshooting Clearing Paper Jams If copy paper is jammed, the x indi- Lower the fusing unit pressure re- cator on the operation panel lights lease lever in the direction of the and a message appears on the display arrow. indicating the location of the jam. Use one of the following procedures to clear the jammed paper.
Page 193: Clearing Paper Jams In The Main Paper Tray
Clearing Paper Jams When paper is caught in the Clearing Paper Jams in the lower unit Main Paper Tray A Remove the paper by pulling the whole page upwards. Open the main paper tray side cover in the direction of the ar- row.
Page 194: Clearing Paper Jams In The Optional Paper Supply Unit
Troubleshooting Close the side cover making sure Clearing Paper Jams in the it clicks firmly into place. Optional Paper Supply Unit Pull out the main paper tray in the direction of the arrow. Open the paper supply unit side cover in the direction of the ar- row.
Page 195 Clearing Paper Jams Pull out the optional paper sup- ply unit in the direction of the ar- row. If there is jammed paper, slowly pull it out. Important If you strongly pull out the pa- per, it could be ripped or the machine could be damaged.
Page 196: Replacing The Toner Cartridge
Troubleshooting Replacing the Toner Cartridge When D is displayed, the toner is al- Grasp the handles at both ends most running out. Prepare a new ton- and remove the toner cartridge. er cartridge. If the image density gets too light, replace the toner cartridge with a new one.
Page 197 Replacing the Toner Cartridge toner seal horizontally to remove Important The front cover will not close properly if the toner cartridge is set into the machine incorrectly. If the cover will not close, re- move the cartridge and set it again.
Page 198: Indicators
Troubleshooting Indicators When the Receive File Indicator is Lit If the Receive File indicator is lit, a message has been received but could not be printed for some reason. The message was stored in memory using a feature called Substitute Reception. When you solve the problem, the message will be automatically printed out.
Page 199: Mwhen The Cover Open Warning Indicator Is Lit
Indicators MWhen the Cover Open Warning Indicator is Lit This indicator lights and a message appears on the display to alert you that a cover on the main machine or in the paper supply area is open. Check the dis- play message and close the cover(s).
Page 200: Bwhen The Paper Supply Indicator Is Lit
Troubleshooting Press [OK] to close the error window. Send your fax message as you would normally. Reference P.46 “Memory Transmission” P.55 “Immediate Transmission” BWhen the Paper Supply Indicator is Lit The machine has run out of paper. Reference For how to load paper, see P.17 “Loading Paper”. LWhen the Call Service Indicator is Lit The machine has broken down.
Page 201: When An Error Report Is Printed
When an Error Report is Printed When an Error Report is Printed An error report is printed when a message could not be successfully sent or re- ceived. Possible causes include a problem with your machine or the receiver's, noise on the telephone line etc.
Page 202: When Power Is Turned Off Or Fails
Troubleshooting When Power is Turned Off or Fails Even if the power switch is turned off, the contents of the machine's memory (programmed numbers etc.) will not be lost. However, if power is lost for more than 1 hour through the power switch being turned off, a power outage or the power cable being removed, memory contents will be lost.
Page 203: Fax Features
8. Fax Features Fax Features The “Fax Features” menu allows you to program the machine with your identi- fication, store frequently used numbers and settings, and customize the default settings to match your needs. So you can find the function menus you require quickly and easily, they are grouped by function: Program/Delete⇒...
Page 204: Program/Delete Menu
Fax Features Program/Delete Menu Make sure that the machine is in Registering Quick Dials standby mode. To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that loca- tion, just press that Quick Dial key to Note dial.
Page 205 Program/Delete Menu Press the Quick Dial key which Choosing the line (the {Line you want to register. Selection} key) A Press the {Line Selection} key to select the line. To check on already stored desti- nations, press the [Status] key. Choosing the line (the User Function key) A Press the User Function key...
Page 206 Fax Features Note Note If a destination name is al- If you press Cancel, the infor- ready registered this mation you have just entered is Quick Dial key, the name is deleted and the display in step F reappears. shown on the display. If you wish to change this name, Press [PrevMenu] three times.
Page 207: Deleting Quick Dials
Program/Delete Menu P. 1 QUICK KEY LABEL ( NOV. 29. 1999 10:42AM ) ABC COMPANY | | | | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | |01 NEWYORK02 BRANCH 03 SEND LA04 | | | | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | | | | | | | | | { | |...
Page 208 Fax Features press the {User Tools} key. If any You can press [Status] to see other display is shown, press Quick Dial keys that have been the {Clear Modes/Energy Saver} already programmed. key. Press the {User Tools} key. Press [Yes]. Enter the code for “Fax Features”...
Page 209: Registering Groups
Program/Delete Menu The maximum number of destina- Registering Groups tion you can register in a Group is 250. If you send the same message to sev- The combined maximum number eral destinations at the same time on a of destinations you can register in regular basis, program these destina- all Groups is 264.
Page 210 Fax Features is shown and not be changed.” Enter the number of the Group you cannot change destinations for you wish to register with the this Group. number keys. Make sure that the machine is in standby mode. Note If you make a mistake, press [Cancel] then try again.
Page 211 Program/Delete Menu • Press a Quick Dial key in Choosing the line (the User which the destination is reg- Function key) istered. • Press the {Speed Dial} key A Press the User Function key and enter a Speed Dial code. (F1-F5) registered with the Line Select function.
Page 212 Fax Features Registering/Editing the Group Assigning a Quick Dial key Name A Enter the code for “Assign A Enter the code for “Group key” with the number keys. Name”. B Press the Quick Dial you wish B Enter the Group name. to assign this Group into.
Page 213 Program/Delete Menu the efficiency of the Transfer Request Press [OK]. feature. Note For more details, please contact your service representative. Make sure that the machine is in standby mode. Note Press 0 or 1 to switch between Note destinations. To edit a destina- If the “Fax Features”...
Page 214 Fax Features Press 0 or 1 to select “Multistep Enter the code for “Prog. Group Dial” with the number keys. Group”. Note If the item you require is not displayed, press [↑Prev.] or [↓N- ext] until it is. Enter the number of the Group Press [Next].
Page 215 Program/Delete Menu Specify the end receiver in one of Choosing the line (the {Line the following ways. Selection} key) A Press the {Line Selection} Key to select the line. Note Specify the transfer station Quick Dial, Speed Dial or Group with the end receiver Choosing the line (the User stored in it.
Page 216 Fax Features Limitation Press [Add RcvStn]. You can only specify Speed Dial codes in the range 00-99. Note E.g. if the destination is stored in the transfer sta- tion's Speed Dial 12, enter {#}{p}{1}{2}. To specify another end re- ceiver, press [Add RcvStn] Specify the remaining the end re- If you press 0 or 1, you can ceivers in the same way.
Page 217 Program/Delete Menu D Press [Exit]. {Clear} and enter another name. Reference P.303 “Entering and Modifying Text” C Press [OK]. D Press [Exit]. Press [OK] Storing the Group in a Quick Dial A Enter the code for “Assign key” with the number keys. Note If you press 0 or 1, you can view and check already end re-...
Page 218: Deleting Groups
Fax Features Enter the code for “Program/De- Deleting Groups lete”. This function deletes all destinations registered in a Group. Limitation When a registered Group is being Enter the code for “Delete Group used for a Memory Transmission Dial” using the number keys. on standby, the message “Already assigned for Mail Box.
Page 219: Registering Speed Dials
Program/Delete Menu one. You can register the following Press [Yes]. items in a Speed Dial: • Destination fax number (up to 100 numbers, up to 254 digits for each number) • Destination name • A Telephone Directory search let- ter (A to Z) Important We recommend that you print the Speed Dial list for reference when-...
Page 220 Fax Features You can press [Status] to see Press the {User Tools} key. which Speed Dials are pro- grammed. Enter the code for “Fax Features” using the number keys. Enter a fax number using the number keys. The “Fax Features” main menu ap- pears.
Page 221 Program/Delete Menu If you register a name for a Choosing the line (the User Speed Dial, the first letter is Function key) automatically selected a the Telephone Directory search A Press the User Function key letter. If you wish to select a (F1-F5) programmed with the different letter, choose the Line Select feature.
Page 222: Deleting Speed Dials
Fax Features C Press one of the Quick Dial mission, the message “Already keys to specify the Speed Dial assigned for Mail Box. Can- search letter. is shown and not be deleted.” you cannot change the destination for this Speed Dial. Make sure that the machine is in standby mode.
Page 223: Storing Keystroke Programs
Program/Delete Menu Note Enter the code for “Delete Speed Dial”. If you press [No], the Speed Dial is not deleted and the display shown in F appears again. Press [Yes]. Enter the Speed Dial code you wish to delete with the number keys.
Page 224 Fax Features Polling Reception, Transfer Re- Enter the number of the “Fax Fea- quest, Printing Report or List. tures” with the number keys. • Program name (up to 20 charac- ters) Important We recommend that you print the Keystroke Program list and keep it The “Fax Features”...
Page 225 Program/Delete Menu To check which programs are Press [Feature]. currently stored, press [Sta- tus]. You can also select the Quick Dial to store the program in from the status screen. Carry out the operations you wish Storing the program in a Speed to store in the program.
Page 226 Fax Features Note Press [Name]. If you press [Cancel], the Key- stroke Program is canceled and the display shown in step F ap- pears again. Press [PrevMenu] three times. Press [Exit] to return to standby mode. Using a Keystroke Program Enter the program name.
Page 227: Deleting A Keystroke Program
Program/Delete Menu Press the {User Tools} key. Press [OK]. Enter the code for “Fax Features” with the number keys. Press the {Start} key. The machine starts scanning the The “Fax Features” main menu ap- document. pears. The message will be sent at the Enter the code for “Program/De- specified time.
Page 228: Registering Auto Documents
Fax Features press the {Speed Dial} key and Press [PrevMenu] three times. enter the Speed Dial code. Press [Exit] to return to standby mode. Registering Auto Documents You can press [Status] to see the Keystroke Programs currently If you find that you often have to send programmed.
Page 229 Program/Delete Menu Make sure that the machine is in To store an Auto Document in a standby mode. Quick Dial key A Press the Quick Dial key that you wish to store the Auto Document in. Note If the “Fax Features” or “Key Op.
Page 230 Fax Features D Press [Label]. Press [Status] to check the documents currently stored. You can also select the Speed Dial to store the Auto Docu- ment in from the status screen. E Press 0 or 1 to select ”Large What you do next depends one (1x2)”...
Page 231: Deleting An Auto Document
Program/Delete Menu When scanning has finished, the The “Fax Features” main menu ap- Auto Document is stored. pears. Press [PrevMenu] three times. Enter the code for “Program/De- lete” with the number keys. Press [Exit] to return to the stand- by mode. Deleting an Auto Document Enter the code for “Delete Auto Limitation...
Page 232 Fax Features B Scroll through the list with Press [Exit] to return to standby [↑Prev.] or [↓Next]. mode. Note If you press [Cancel], the dis- play in step F appears. Press [Yes]. Note If you press [No], the Auto Doc- ument is not deleted and the display shown in step F reap- pears.
Page 233: Reports/Lists
Reports/Lists Reports/Lists This function allows you to print the Enter the code for “Reports/Lists ” following reports and lists manually. with the number keys. Select a report or list as needed. • Journal ⇒ P.142 • Quick Dial list/Quick Key Label ⇒ P.182,⇒...
Page 234 Fax Features Press [Exit] to return to standby mode.
Page 235: Assigning User Function Keys
Assigning User Function Keys Assigning User Function Keys You can program each of the User Press the {User Tools} key. Function keys ({F1}–{F5}) with a function that you use frequently. When you wish to use that function, instead of having to search through several menus to find it, just press the appropriate User Function key.
Page 236: Programming A User Function Key On The Job
Fax Features You can press [Status] to see Programming a User Function how the User Function keys are currently programmed. Key on the Job When carrying out an operation from the operation panel, you can store the various operations that you have per- formed so far in a User Function key.
Page 237: Functions You Can Store In A User Function Key
Assigning User Function Keys Press {F5}. Functions You Can Store in a User Function Key The following table lists the functions you can store and their default key as- signments. Limitation You cannot specify a User Func- Function Name Key Assigned to tion key that has already been by Default programmed...
Page 238: Deleting Functions Stored In User Function Keys
Fax Features The stored function's display is Enter the code for “User Func- shown. tions” with the number keys. E.g., “Journal Print” Press the User Function key (F1- F5) that you wish to clear. Deleting Functions Stored in User Function Keys Make sure that the machine is in standby mode.
Page 239 Assigning User Function Keys Press [OK]. Note If you press [Cancel], the func- tion is not deleted and the dis- play in step E reappears. To clear other User Function keys, press the User Function key (F1-F5) and proceed as be- fore.
Page 240: Fax On Demand
Fax Features Fax On Demand This feature requires the optional Fax On Demand kit. Fax On Demand lets you store docu- Note ments in memory with a number at- For how to edit a box name, see tached (the box number). When step H.
Page 241 Fax On Demand Enter the code for “Fax On De- Press [Name]. mand” with the number keys. Enter the code for “Program FOD” with the number keys. Enter a name for this box, then press [OK]. Enter the box number to store the document in.
Page 242: Deleting Fax On Demand Documents
Fax Features Press [Exit] to return to standby Enter the code for “Delete FOD” mode. with the number keys. Deleting Fax On Demand Documents Follow these steps to delete a docu- Enter the number of the box you ment stored in a Fax On Demand. wish to delete.
Page 243 Fax On Demand in step F. Enter the box number Deleting just the label again. A Press [Label]. Choose one of the following pro- cedures. Deleting just the document A Press [Document]. Note If you press [Cancel], the dis- play in step F reappears. B Press [Yes].
Page 244: Printing Fax On Demand Documents
Fax Features Press the {User Tools} key. Note If you press [Cancel], the dis- play in step F reappears. B Press [Yes]. Enter the code for “Fax Features” with the number keys. Enter the code for “Fax On De- mand” with the number keys. Note If you press [No], the display in step F reappears.
Page 245: Printing The Fax On Demand List
Fax On Demand B Enter the number of the box to Press [Exit] to return to standby delete. mode. Printing the Fax On Demand List Note Make sure that the machine is in You can also specify the box standby mode. number to print from the Sta- tus screen.
Page 246: Printing The Fax On Demand Access Report
Fax Features Press the {User Tools} key. Enter the code for “Print List” with the number keys. Enter the code for “Fax Features” Press the {Start} key. with the number keys. Enter the code for “Fax On De- Note mand” with the number keys. If you press [Cancel], the display in step E reappears.
Page 247: Fax On Demand Recorded Messages
Fax On Demand By tailoring messages 3 and 4 you Fax On Demand Recorded can direct callers to just download the document stored in box 1, or Messages have them choose any of up to five boxes. When a caller request a Fax On De- mand document, the machine plays You can also choose whether a back appropriate guidance messages.
Page 248 Fax Features As you speak, the remaining time Enter the code for “Fax On De- available is shown on the display. mand” with the number keys. Enter the code for “Record Mes- sage” with the number keys. Note If there is still time left when you have finished your mes- Enter the code for “Record Guid- sage, press [Stop].
Page 249 Fax On Demand Enter the code for “Confirm Checking the Fax On Demand Recorded Guidance” with the number keys. Messages Make sure that the machine is in standby mode. Enter the number of the message you wish to record with the num- ber keys.
Page 250 Fax Features the password beforehand. The Re- To choose one or more boxes mote ID is used as the password. • Callers must wait until messages A Enter the box number with the have completely finished playing number keys, then press the before pressing a key.
Page 251 Fax On Demand To choose box 1 only A Press the {#} key twice. You will hear message 5. Press the {Start} key to begin re- ceiving.
Page 252 Fax Features...
Page 253: Key Operator Tools
9. Key Operator Tools Key Operator Tools These settings allow you to set up functions you frequently use as well as store important information, such as your fax machine's identification. In addition, you can also customize the default settings of each function to suit your require- ments.
Page 254: System Settings
Key Operator Tools System Settings Enter the code for “Key Op. Counters Tools” with the number keys. Then press the {#} key. This function allows you to check the total number of transmitted, received, scanned, and printed pages on the display.
Page 255: Monitor Volume
System Settings Press the {User Tools} key. Press [Exit] to return to standby mode. Monitor Volume You can change the volume of the fol- Enter the code for “Key Op. lowing sounds the machine makes: Tools” with the number keys. Then press the {#} key.
Page 256: Adjusting The Display Contrast
Key Operator Tools On Hook Make sure that the machine is in standby mode. Note If the “Fax Features” or “Key Op. Tools” screen is shown, press the {User Tools} key. If any Adjust the volume using the 0 or other display is shown, press 1 keys and press [OK].
Page 257: Date/Time
System Settings Note Registering the Economy If the item you require is not Transmission Time displayed, press [↑Prev.] or [↓N- ext] until it is. Economy Transmission allow you to Press the 0 or 1 keys to adjust take advantage of off-peak line rates the contrast.
Page 258: Night Timer
Key Operator Tools Note Enter the code for “System Set- tings” with the number keys. You can program the timer to turn on or off twice daily over a 1-week cycle. Incoming faxes are received to memory (Substitute Reception) when the heater is off and not Enter the code for “Economy TX”...
Page 259 System Settings Enter the code for “System Set- Press [Set]. tings” with the number keys. Enter the code for “Night Timer” with the number keys. Press [↓Next] to scroll through the days of the week and timers (1 or Note If the item you require is not displayed, press [↑Prev.] or [↓N- ext] until it is.
Page 260: Changing The User Parameters
Key Operator Tools Note Press [OK]. If you are programming both timers for this day, then press [↓Next] to display the other tim- er (e.g. “Set 2”) and repeat this procedure. To set a timer for another day, press [↓Next] to display the tim- er and adjust it as necessary.
Page 261 System Settings User Parameter List *: Default Settings Switch Bit Item Stamp home position Off* 3,2,1 Image density adjustment level home position 000: Normal*, 001: Lighten, 010: Darken Resolution home position 00: Standard*, 01: Detail, 10: Fine Transmission Mode home position Memory Immediate Transmis-...
Page 262 Key Operator Tools Switch Bit Item Print Confidential File Report auto- matically Print Fax On Demand Report auto- Off* matically (optional Fax On Demand required) Print portion of image on some re- ports Substitute Reception Memory Reception if no RTI or CSI Possible Not possible* received...
Page 263 System Settings Switch Bit Item Collate 00: Off* 01: Messages from senders whose RTI/CSI/G4 TIDs are pro- grammed are collated 11: Messages from senders whose RTI/CSI/G4 TIDs are not pro- grammed are collated Authorized Reception 00: Off* 01: Receive messages only from senders whose RTI/CSI/G4 TIDs are programmed 11: Receive messages only from senders whose RTI/CSI/G4 TIDs are not programmed...
Page 264 Key Operator Tools Switch Bit Item Two in One Off* Image Rotation Off* Page Reduction Off* Rotate Sort Off* Halftone mode Standard Speed Mode Mode* Transfer Request By Tonal Signals Off* Selection of tone (PB) or UUI after tone (·) (when the optional G4 Unit is installed) Whether "To"...
Page 265 System Settings Note Make sure that switch 00 is dis- played. If the “Fax Features” or “Key Op. Tools” screen is shown, press the {User Tools} key. If any other display is shown, press the {Clear Modes/Energy Saver} key. Press the {User Tools} key. Note To show other switches, press Enter the code for “Key Op.
Page 266: File Retention
Key Operator Tools Press [Exit] to return to the stand- Enter the code for “Prt. User. by display. Param.” with the number keys. Printing the User Parameter List Print this list to see the current User Parameter settings. Press the {Start} key to print the Make sure that the machine is in list.
Page 267: Rti/Tti
System Settings Press the 0 or 1 keys to select Note the time or turn this feature off. If the “Fax Features” or “Key Op. Tools” screen is shown, press the {User Tools} key. If any other display is shown, press the {Clear Modes/Energy Saver} key.
Page 268 Key Operator Tools When the CSI is received, it is Enter the code for “Key Op. shown on the display or printed on Tools” with the number keys. reports on the receiver's or send- Then press the {#} key. er's machine. The CSI works even if the receiver or sender uses a dif- ferent make machine.
Page 269: G3-2 Analog Line
System Settings Note Enter your CSI then press [OK]. The CSI feature is not available in some countries. When using sending to Transfer Stations or machines set up with Transfer Boxes, you need to regis- ter the CSI with your own analog number (the telephone number to which your machine is connected) so that the transfer station can re-...
Page 270: G3 Digital Line
Key Operator Tools Enter the code for “System Set- Press [PrevMenu] three times. tings” with the number keys. Press [Exit] to return to the stand- by mode. G3 Digital Line Enter the code for “G3-2 Analog This function requires the optional G4 Line”...
Page 271 System Settings The CSI can obtain digits 0-9, “+” Note and spaces. If the item you require is not displayed, press [↑Prev.] or [↓N- Make sure that the machine is in ext] until it is. standby mode. Registering your Own Fax Number 1 A Enter the code for “Own Fax Number 1”...
Page 272: G4 Digital Line
Key Operator Tools Note G4 Digital Line If you choose “Own Fax Number 2”, the following This function requires the optional G4 screen appears. Enter your unit. second fax number with the number keys. Register these settings before con- C Press [OK]. necting to the ISDN.
Page 273 System Settings Enter the code for “Key Op. Registering a SPID (or Own Fax Tools” with the number keys. Number 2) Then press the {#} key. A Enter the code for “SPID” with the number keys. Enter the code for “System Set- tings”...
Page 274: Registering Id Codes
Key Operator Tools H Enter the code for “Terminal Registering the TID Name” with the number keys. A Enter the code for “TID” with the number keys. I Enter the Terminal Name. B Enter the code for “Country Code” with the number keys. Reference For how to enter characters, seeP.303 “Entering and Modi-...
Page 275 System Settings Memory Lock ID Enter the code for “Key Op. This ID is required for printing a Tools” with the number keys. message received using the Memo- Then press the {#} key. ry Lock feature.⇒ P.140 “Printing a File Received with Memory Lock” Remote ID Register the ID that is entered dur- ing a remote transfer request and...
Page 276: Transfer Report
Key Operator Tools If you make a mistake, press the Note {Clear} key and enter the correct If the “Fax Features” or “Key code. Op. Tools” screen is shown, press the {User Tools} key. If any Press [PrevMenu] three times. other display is shown, press the {Clear Modes/Energy Saver} Press [Exit] to return to the stand-...
Page 277: Network Settings
System Settings Registering a G3 Direct Number Registering a G4 Fax Number A Enter the code for “G3 Direct A Enter the code for “G4 Fax Number” with the number Number” with the number keys. keys. B Enter the fax number to use as B Enter the fax number to use as the return address.
Page 278: Memory File Transfer
Key Operator Tools these steps when your service repre- Enter the code for “System Param. sentative requests you to. TX” with the number keys. Important This information is sent to the des- tination that has been registered in your machine by a customer engi- neer.
Page 279: Reset Pm Counters
System Settings All documents are not erased from Enter the code for “Mem. File memory regardless of whether for- Transf” with the number keys. warding was successful or not. Details of the forwarding opera- tion are not printed in the Journal. Make sure that the machine is in standby mode.
Page 280 Key Operator Tools • When replacing the ADF Mainte- Enter the code for “Reset PM nance Kit, clear the ADF roller Counter” with the number keys. counter. • When replacing the Fusing Main- tenance Kit, clear the fusing unit counter and the transfer roller counter (clearing one counter will automatically clear the other).
Page 281: Rds (Remote Diagnostic System)
System Settings with your machine. The service tech- Note nician can also use RDS to change If you press [OK], the display in some of your machine's settings if step E will reappear. you request it. Press [Yes]. Make sure that the machine is in standby mode.
Page 282 Key Operator Tools Note If the item you require is not displayed, press [↑Prev.] or [↓N- ext] until it is. Press the 0 or 1 keys to turn this function on or off. Press [OK]. Press [PrevMenu] twice. Press [Exit] to return to the stand- by mode.
Page 283: Initial Set Up
Initial Set Up Initial Set Up This section describes how to set up cept those from these the following functions: machines. • “Collate” ⇒ P.260. When registering a Specified Sender, • “Authorized Reception” ⇒ P.262. you need to know the RTI or CSI that of their fax machine (if the other par- •...
Page 284: Opening The Initial Set Up Menu
Key Operator Tools RTI, messages coming in from them The “Initial Set Up” menu appears. will be accepted and sent on to head office. Opening the Initial Set Up Continue from step B of any of Menu the procedures described in the rest of this section.
Page 285 Initial Set Up bring up the “Initial Set Up” Enter the 2-digit code of the Spec- menu. ifed Sender you wish to register with the number keys. Enter the code for “Collate” with the number keys. Note If you make a mistake, press the Note {Clear} key and try again.
Page 286: (Printing Multiple Copies Of Messages From Certain Senders) Authorized Reception
Key Operator Tools as a wildcard. Press [Exit]. Reference Enter the number of copies of P.259 “Wildcards” messages you require printed with the number keys. Press [OK]. Note You can have 1-9 copies made. Values of 2 and above are valid settings for Multi-copy Recep- tion.
Page 287 Initial Set Up You can block out incoming messages Setting up Authorized Reception from certain fax machines by register- ing them as Specified Senders. If a fax Reference machine from which you do not wish to receive messages from tries to send For how to delete Specified Send- you a message, the line is disconnect- ers, see P.282 “Deleting Specified...
Page 288 Key Operator Tools Limitation Choose whether to store this item as a wildcard. If you do not register any Speci- fied Senders, you cannot set up this function. Enter the 2-digit code of the Spec- ified Sender you wish to register with the number keys.
Page 289: (Blocking Out Messages From Certain Senders) Specified Tray
Initial Set Up Use this function to have messages Press [Exit]. from Specified Senders printed on different paper from that used to print messages from all other senders. For example, imagine green paper is set in the main paper tray, and white paper is set in the optional Paper Sup- ply Unit.
Page 290 Key Operator Tools same size as that loaded in the Press [Sender]. Main Paper Tray. When two Paper Supply Units are installed, load the Main Paper Tray with paper of the same width as the widest of the pa- per sizes loaded in the Paper Sup- ply Units.
Page 291 Initial Set Up Press [RTI/CSI]. Press [OK]. Enter the RTI or CSI of the other Press [PrevMenu]. party's fax machine you wish to register as a Specified Sender. Reference P.303 “Entering and Modifying Text” Note Press [OK]. To register another Specified Sender, continue from step E.
Page 292: (Having Messages From Certain Senders Printed On Different Paper) Forwarding
Key Operator Tools • Specified Senders (10 items for Press the 0 or 1 keys to turn this each Forwarding Address up to a function on or off. combined maximum of 30 items for all Forwarding Addresses, 50 items when the optional Function Upgrade Card is installed.
Page 293 Initial Set Up You can edit these settings using Note the same procedure as used for If the item you require is not registering them. shown, press [↑Prev.] or [↓Next] until it is. Forwarding Mark You can have a mark stamped on Press [Receiver].
Page 294 Key Operator Tools Note Note If you make a mistake, press the If you make a mistake, press the { Clear} key or {Stop} key and {Clear} key and try again. try again. The {Clear} key de- Press [RTI/CSI]. letes one character at a time, and the {Stop} clears the whole line.
Page 295 Initial Set Up Press [OK]. Press [OK]. Press [PrevMenu]. Press [PrevMenu] twice. Press the 0 or 1 keys to turn this function on or off. Note To register another Specified Sender, continue from step L. Note Press [Exit]. You can choose to forward only messages from Specified Send- ers, or forward all messages ex- cept...
Page 296: Deleting Forwarding Addresses
Key Operator Tools Note Enter the item number of the For- warding Address you wish to de- The standby display reappears. lete with the number keys. Deleting Forwarding Addresses Follow steps A–D on “Opening the Press [Yes]. Initial Set Up Menu” ⇒ ⇒ P.260. to bring up the “Initial Set Up”...
Page 297: Deleting Specified Senders (Forwarding)
Initial Set Up Press [PrevMenu]. Deleting Specified Senders (Forwarding) Follow steps A–D on “Opening the Initial Set Up Menu” ⇒ ⇒ P.260. to bring up the “Initial Set Up” menu. Enter the code for “Forwarding” with the number keys. Press [PrevMenu]. Note If the item you require is not shown, press [↑Prev.] or [↓Next]...
Page 298 Key Operator Tools fied Sender you wish to delete Press [Yes]. with the number keys. Note If you make a mistake, press the {Clear} key and try again. Press [Sender]. Note If you press [No], the display in step H will reappear. Press [Yes].
Page 299: Printing The Specified Sender List (Forwarding)
Initial Set Up Press [Exit]. Printing the Specified Sender List (Forwarding) You can check which Specified Send- ers are registered for a Forwarding Address. Follow the steps below to print this list. Follow steps A–D on “Opening the Initial Set Up Menu” ⇒ ⇒ P.260. to Press [OK].
Page 300: Memory Lock
Key Operator Tools Enter the item number of the For- Press [OK]. warding Address you wish to print out with the number keys. Press [Sender]. Press [PrevMenu] twice. Press [OK]. Enter the code for “Print Sender Press [PrevMenu] twice. List” with the number keys. Press [Exit].
Page 301 Initial Set Up Note Press [Sender] You can choose to only lock mes- sages from Specified Senders, or lock all messages except those from Specified Senders. Adjust this setting with the User Parame- ters. When shipped, the default setting is “Only Lock Messages From Specified Senders”.⇒...
Page 302 Key Operator Tools Press [RTI/CSI]. Press [OK]. Enter the RTI or CSI of the other Press [PrevMenu]. party's fax machine you wish to register as a Specified Sender. Reference P.303 “Entering and Modifying Text” Note Press [OK]. To register another Specified Sender, continue from step E.
Page 303: Tx/Rx File In Hd
Initial Set Up you do not register any Specified Press the 0 or 1 keys to turn this Senders, all messages will be received function on or off. using the TX/RX File In HD func- tion.⇒ P.146 “TX/RX File Save” You can register the following items: •...
Page 304 Key Operator Tools Enter the code for “TX/RX File In Enter the 2-digit code of the Spec- HD” with the number keys. ified Sender you wish to register with the number keys. Note Note If the item you require is not shown, press [↑Prev.] or [↓Next] If you make a mistake, press the {Clear} key and try again.
Page 305 Initial Set Up Choose whether to store this item Press [Exit]. as a wildcard. Press the 0 or 1 keys to turn this Reference function on or off. P.259 “Wildcards” Press [OK]. Note You can choose to save only messages from Specified Send- Press [PrevMenu].
Page 306: (Having Messages From Certain Senders Stored In Memory) Deleting Specified Senders
Key Operator Tools Note Note The standby display reappears. If the item you require is not shown, press [↑Prev.] or [↓Next] until it is. Deleting Specified Senders Press [Sender]. General Procedure for Deleting Specified Senders Use this procedure to delete Specified Senders for the following features: Reference “Collate”...
Page 307: Printing The Specified Sender List
Initial Set Up Note Press [OK]. If you press [No], the display in step D reappears. Press [Yes]. Note Select “off” when you want to invalidate setting. Note Press [PrevMenu] twice. If you press [No], the display in Press [Exit]. step D reappears.
Page 308: (General Procedure For Printing A List Of Registered Specified Senders) How To Print Specified Sender List
Key Operator Tools Press the {Start} key. How to Print Specified Sender List The example below describes how to print Specified Senders List for the Collate feature. The procedure for Note other functions is identical except for To cancel printing, press [Can- steps C and F.
Page 309 Initial Set Up • Confidential Transmission Press the 0 or 1 keys to turn this • SUB Code Transmission function on or off. • E-mail Transmission (optional NIC Fax Kit required) Limitation You cannot specify the administra- tor address using a Quick Dial or Speed Dial.
Page 310: Program Scan Area
Key Operator Tools B Enter a name for the adminis- Program Scan Area trator address. (Setting the Scan Area) This function requires the optional Func- tion Upgrade Card. If you register the scan area before- hand, only the area of documents you have specified will be scanned in and sent.
Page 311 Initial Set Up • You can use Scan Area with Mem- above (⇒ P.211). When shipped, this feature is turned off. ory Transmission (including Con- fidential Transmission Follow steps A–D on “Opening the Transfer Request Transmission), Initial Set Up Menu” ⇒ ⇒ P.260. to Polling Transmission, Free Polling bring up the “Initial Set Up”...
Page 312 Key Operator Tools Enter the scan length. Note If you make a mistake, press the {Clear} key and try again. Press [OK]. Press [PrevMenu] twice. Press [Exit]. Note The standby display reappears.
Page 313: Box Settings
Box Settings Box Settings See the following pages for how to set tional Function Upgrade Card is up and delete Personal Boxes, Infor- installed). mation Boxes and Transfer Boxes. If memory runs out, you may not This feature provides the following be able to receive messages or reg- functions: ister settings.
Page 314 Key Operator Tools press the {User Tools} key. If any (Personal Box SUB Code) with a single key press. other display is shown, press the {Clear Modes/Energy Saver} Important key. When using the following func- Press the {User Tools} key. tions, you can use SUB codes regis- tered in Personal Boxes in place of Personal Codes.
Page 315 Box Settings Note Press [Others]. You can enter up to 20 charac- ters which can be digits 0-9, "#", "*" and spaces (the first charac- ter cannot be a space). If you make a mistake, press the {Clear} key and try again. If a password is already stored, enter the password.
Page 316: Deleting Personal Boxes
Key Operator Tools B Specify the Quick Dial or [Press] OK. Speed Dial in which the deliv- ery destination is stored. C Press[OK]. Assigning a Quick Dial Key A Enter the code for “Assign Press [PrevMenu] three times. Key” with the number keys. Press [Exit] to return to the stand- by mode.
Page 317 Box Settings If you make a mistake, press the Press the {User Tools} key. {Clear} key and try again. If a password is already stored, enter the password. Press [OK]. Enter the code for “Key Op. Press [Yes]. Tools” with the number keys. Then press the {#} key.
Page 318: Registering/Editing Information Boxes
Key Operator Tools Press the {User Tools} key. Registering/Editing Information Boxes This section describes how to set up an Information Box. Enter the code for “Key Op. You can store the following items: Tools” with the number keys. • SEP Code (required) Then press the {#} key.
Page 319: Deleting Information Boxes
Box Settings If you make a mistake, press the Note {Clear} key and try again. If you do not wish to register a If a password is already stored, password, go to step N. enter the password. Enter the password you wish to Press [OK].
Page 320 Key Operator Tools Note Make sure that the machine is in standby mode. If the item require is not dis- played, press [↑Prev.] or [↓Next] until it is. Enter the SEP Code of the Infor- mation box you wish to delete. Note If the “Fax Features”...
Page 321: Registering/Editing Transfer Boxes
Box Settings fy end receivers with Quick Dials, Press [Yes]. Speed Dials, or Groups assigned to Quick Dials that have been regis- tered beforehand. Limitation After messages are transferred, a Transfer Result Report is not sent back to the sender. Note After messages are transferred they are deleted.
Page 322 Key Operator Tools Note Enter the SUB code you wish to register as a Transfer Box. If the “Fax Features” or “Key Op. Tools” screen is shown, press the {User Tools} key. If any other display is shown, press the {Clear Modes/Energy Saver} key.
Page 323 Box Settings Press [OK]. Registering End Receivers Press [Others]. A Enter the code for “Prog. Re- ceiver” with the number keys. B Enter the number of the end re- ceiver you wish to register with the number keys. Registering a Password (SID) A Enter the code for “Program Password”...
Page 324: Deleting Transfer Boxes
Key Operator Tools Press the {User Tools} key. Press [OK]. Enter the code for “Key Op. Tools” with the number keys. Then press the {#} key. Press [PrevMenu] three times. Press [Exit] to return to the stand- by mode. Enter the code for “Box Settings” with the number keys.
Page 325: Printing The Box List
Box Settings If you make a mistake, press the Printing the Box List {Clear} key and try again. If a password is already stored, Follow the procedure below to print a enter the password. list showing the currently registered Personal Boxes, Information Boxes Press [OK].
Page 326 Key Operator Tools Enter the code for “Print Box List” with the number keys. Note If the item require is not dis- played, press [↑Prev.] or [↓Next] until it is. Press the {Start} key. The list is printed. Note To cancel printing, press [Can- cel].
Page 327: Entering And Modifying Text
10. Entering and Modifying Text Available Characters This section describes how to enter characters. When you enter a charac- ter, it is inserted at the cursor posi- tion. • Alphabetic characters ABCDEFGHIJKLMNOPQRSTU- VWXYZabcdefghijklmnopqrstu- vwxyz • Symbols • Numbers 0123456789...
Page 328: Keys
Entering and Modifying Text Keys Number keys Use to enter numbers. -Wild Cards Quick Dial 01/33 to Quick Dial 32/64 (A If you wish to register multiple RTIs to Z) or CSIs, you can register a sequence of Press these keys to enter upper and characters common to these identifi- lower case letters.
Page 329 Keys • “Forwarding” ⇒ P.268. • “Memory Lock” ⇒ P.276. • “TX/RX File In HD” ⇒ P.279.
Page 330: How To Enter Text
Entering and Modifying Text How To Enter Text The available symbols are shown Entering Letters on the display. Press [A↔a] to switch between uppercase and lowercase charac- ter input. Select the desired symbol by pressing [↑Prev.] and [↓Next]. Press a Quick Dial key. A letter is entered and the cursor moves.
Page 331: Deleting Characters
How To Enter Text The number is entered and the cur- sor moves. Deleting Characters Press the 0 and 1 keys to move the cursor to a character you want to delete. Press the {Clear} key. The character at the cursor posi- tion is deleted.
Page 332 Entering and Modifying Text...
Page 333: 11. Maintaining Your Machine
11. Maintaining Your Machine Maintaining the Machine If the parts mentioned below get Push it the direction of the arrow A then pull it towards you to re- dirty, prints and copies may not come move it B. out clearly. To ensure your machine continues to produce the highest quality printed output, we recom- mend that you clean these parts peri-...
Page 334: Cleaning The Copy Paper Transport Mechanism
Maintaining Your Machine Close the ADF unit making sure it clicks firmly into place. Cleaning the Copy Paper Transport Mechanism Main Paper Cassette Open the main paper cassette side TKSM120N cover as shown. Close the ADF cover making sure it clicks firmly into place. While pushing the release lever, open the ADF unit as shown.
Page 335: Cleaning The Registration Roller
Maintaining the Machine Open the main side cover as Optional Paper Supply Unit shown. Open the paper supply unit side cover as shown. While rotating the rubber part of TKSP020N the registration roller, wipe it a soft cloth that has been damp- Wipe the five rollers with a soft ened with water and wrung out.
Page 336 Maintaining Your Machine There are two maintenance kits: Rotate the separation corona stop- • ADF Maintenance Kit —a replace- per (green) to the right then re- ment ADF feed unit and separa- move the cover. tion corona • Fusing Unit Maintenance Kit —a replacement fusing unit and trans- fer roller Installing the ADF Unit Maintenance Kit...
Page 337 Maintaining the Machine Replace the cover as shown. Push in the new feed unit as shown. TKSM110N TKSM120N Rotate the separation corona stop- per (green) to the left to secure the Close the ADF cover making sure cover. it clicks firmly into place. Clear the “PM Counter”.
Page 338 Maintaining Your Machine C Grasp the left and right fusing Open the main side cover as unit handles and lift out the shown. unit towards you. TKSM020N D Push the new fusing unit into Replacing the Fusing Unit the machine making sure it slides along the fixing unit le- A Remove the screw located un- ver guides.
Page 339 Maintaining the Machine F Replace the screw you re- C Hold both ends (green) of the moved in step A. old transfer roller and lift it out. TKSM013N TKSM050N D Hold both ends (green) of the Replacing the Transfer Roller new transfer roller making A Open the transfer roller cover sure the gear area is on the left,...
Page 340 Maintaining Your Machine While pushing the release lever, While supporting the ADF unit, open the ADF unit as shown. insert the new stamp cartridge. TKSG110N While supporting the ADF unit, Close the ADF unit making sure it pull out the old stamp cartridge. clicks firmly into place.
Page 341: 12. Appendix
12. Appendix Options Memory Cards You can increase memory capacity by installing one of the following feature ex- panders: Optional 2M Expanded Memory Card +2MB, total 4MB, 320 pages Optional 4M Expanded Memory Card +4MB, total 6MB, 480 pages Optional 40M Expanded Memory Card To be able to expand to 40MB, 3,000 pages Note Figures are measured using a ITU-T#1 chart (Slerexe letter) at standard reso-...
Page 342: Optional Fax On Demand
Appendix Function Without Function With Function Upgrade Upgrade Card Card Wildcards Skip Transmission Not available Available TX/RX File In HD Not available Available (require the op- tional 40 M Expanded Memory Card) Limitation The optional Function Upgrade Card cannot be installed in conjunction with the optional Fax On Demand card.
Page 343: Optional G3 Unit
Options Remove the protective cover from the slot. TKSP060N Insert the card into the appropriate slot with the side printed with the prod- uct name face-up. Right slot: Only for memory cards. Left slot: Optional Function Upgrade Card or Fax on Demand card. Important If the card is in the wrong slot, it will not work.
Page 344: Optional Handset
Appendix Limitation Optional G4 Unit cannot be installed in conjunction with the optional G3 Unit. Connecting the Machine to the ISDN If you have the ISDN option, connect the machine to the ISDN using a modular type connector. Important Before connecting the machine to the ISDN, please contact your service rep- resentative.
Page 345: Optional Pc-Fax Expander
Options Optional PC-FAX Expander Allows you to connect a personal computer to the machine and fax documents directly from your PC desktop. Reference For details, please refer to the optional PC-FAX Expander manual. Optional Printer Interface Enables the machine to be connected to a personal computer and used as a print- er.
Page 346: Function List
Appendix Function List Advanced Transmission Features Feature name Description Reference Send Later Sets the machine to auto- P.104 “Send Later” matically start transmis- sion or Polling Reception at the appointed time. Confidential Transmission Sends a confidential mes- P.106 “Confidential Trans- sage.
Page 347 Function List Feature name Description Reference Polling Transmission Upon request from a desti- P.120 “Polling Transmis- nation, the machine sends a sion” document stored in memo- ry. This feature is divided into Free Polling, Default ID Polling Transmission, and Override ID Polling Transmission.
Page 348 Appendix Feature name Description Reference Printing a Confidential Re- Print messages received P.138 “Printing a Confiden- ception Document with the Confidential Re- tial Message” ception feature. Printing a Memory Lock Print messages received P.140 “Printing a File Re- Document with the Memory Lock fea- ceived with Memory Lock”...
Page 349 Function List Feature name Description Reference Registering and Deleting If you register destinations P.195 “Registering Speed Di- Speed Dials in Speed Dials, you can re- als” call them instantly by P.198 “Deleting Speed Dials” pressing the Speed Dial key and then entering a 2 or 3–digit code.
Page 350 Appendix Key Operator Tools Feature name Description Reference Counters You can check the total P.230 “Counters” number of pages transmit- ted and received on the dis- play. Monitor Volume You can adjust the volume P.231 “Monitor Volume” of sounds the machine makes.
Page 351 Function List Feature name Description Reference RTI/TTI Register your RTI and TTI P.21 “Registering your RTI for identification purposes. and TTI” G3-1 Analog Line Register your own analog P.243 “G3-1 Analog Line” telephone number, tele- phone line type, and CSI identification before you connect the machine to the G3 analog line.
Page 352 Appendix Feature name Description Reference Memory File Transfer Use this feature to send all P.254 “Memory File Trans- messages stored in memo- fer” ry to another fax machine and printed out there (e.g. if your machine cannot print for some reason). Resetting the PM Counters Whenever you install the P.255 “Reset PM Counters”...
Page 353 Function List Feature name Description Reference Program Scan Area Only the area of documents P.286 “Program Scan Ar- you have specified will be ea”Program Area Settings scanned in and sent. Box Settings Three types of box are P.289 “Box Settings”Box available: Personal Boxes, Settings Information Boxes and...
Page 354: Specifications
Appendix Specifications Standard G3, G4 (option) Resolution Standard: 8 × 3.85 line/mm, Detail: 8 × 7.7 line/mm, Fine: 8 × 15.4 line/mm (Transmission only) Standard: 8 × 3.85 line/mm, Detail: 8 × 7.7 line/mm, Fine: 8 × 15.4 line/mm (Transmission only) Transmission Time G3: 3 seconds (JBIG Communication Time: 2-3 seconds) G4: 3 seconds Data Compression...
Page 355: Certification Label
Certification Label Certification Label The certification is located behind the machine. This laser product complies with FDA radiation performance standard,21 CFR Subchapter J. RICOH COMPANY, 3-6, Naka-magome 1-Chome ohta-ku, Tokyo 143-8666 Japan MANUFACTURED: MADE IN JAPAN...
Page 356: Index
INDEX Checking and Canceling Transmission Files , 129 , 323 Acceptable Copy Paper Sizes and Types , Checking and Editing a File , 131 Checking Destinations (Destination List) , Acceptable Types Of Documents , 32 Add Toner Indicator , 7 Checking the Reception Result (RX Sta- Adjusting Initial Settings , 19 tus) , 137...
Page 357 Default ID Polling Reception , 117 , 118 Fax Mode (Auto Reception Mode) , 91 Default ID Polling Transmission , 120 , 121 Fax On Demand , 216 , 325 Deleting a Keystroke Program , 203 Fax On Demand Recorded Messages , 223 Deleting an Auto Document , 207 Fax Standby , 25 Deleting Fax On Demand Documents ,...
Page 358 JBIG Reception , 96 On-Hook Dial , 59 {On Hook} Key , 8 JBIG Transmission , 85 Journal , 142 , 209 Online Indicator , 6 Operation Panel , 1 Optional Card Insertion Slots , 1 Optional G4 Unit , 319 Key Operator Tools , 229 , 326 Optional Handset , 1 , 2 Keystroke Program List , 203 , 209...
Page 359 port , 222 Reset , 8 Printing the Fax On Demand List , 221 Reset PM Counter , 328 Printing the Journal , 142 , 324 Reset PM Counters , 255 Printing the Specified Sender List , 283 Resolution , 62 {Resolution} Key , 7 Printing the TX File List , 323 Printing the User Parameter List , 326...
Page 360 Sub-address , 72 Viewing Transmission Status , 323 Sub Code Transmission , 69 SUB Code Transmission with the Mode Key , 111 When the Add Toner Indicator is Lit or SUB/SID Transmission , 322 Flashing , 175 Substitute Reception , 89 When the Call Service Indicator is Lit , Summer Time , 21 Summer Time/DST , 326...

Ricoh Aficio FAX 5000L Operating Instructions Manual

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