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Konica Minolta Magicolor 4690MF Facsimile Manual

Facsimile user’s guide
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magicolor 4690MF
®
Facsimile User's
Guide
A0FD-9562-00A
1800864-001A

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Summary of Contents for Konica Minolta Magicolor 4690MF

  • Page 1 4690MF ® Facsimile User’s Guide A0FD-9562-00A 1800864-001A...

  • Page 2: Thank You

    Thank You Thank you for purchasing a magicolor 4690MF. You have made an excellent choice. This User’s Guide describes operating procedures and precautions for the use of the Fax functions. Be sure to read this User’s Guide before starting any machine operations.

  • Page 3: Table Of Contents

    Contents 1 Introduction ... 1 Machine Parts 2 Front View 2 Rear View 2 2 Control Panel and Configuration Menu ... 3 About the Control Panel 4 Fax Mode Screen 7 Main Screen 7 Entering Fax Mode 10 Symbol list 10 Configuration Menu Overview 11 Utility Menu 19 MACHINE SETTING 20...
  • Page 4 General Procedure for Specifying Settings in Utility Menu 31 Memory Reception 31 Setting Up the Memory RX Mode 32 Turning Off the Memory RX Mode 33 Specifying Forwarding Settings 33 3 Sending Faxes ...35 Basic Fax Operation 36 Sending a Fax Using the ADF 36 Sending a Fax Using the Original Glass 38 Adjusting the Image Quality 40 Adjusting the Resolution 40...
  • Page 5 Windows XP/Server 2003 57 Windows 2000 57 Basic PC-FAX Transmissions 57 Uninstalling the FAX Driver (for Windows) 59 Windows Vista/XP/Server 2003 59 Windows 2000 59 5 Receiving Faxes ... 61 Receiving Faxes Automatically 62 Receiving Faxes Manually 62 Forwarding Received Faxes 63 Printing Received Faxes 63 What Is the Guaranteed Imageable (Printable) Area? 63 Adding the Sender’s Information When Printing Faxes 64...
  • Page 6 8 Troubleshooting ...85 Problems When Sending Faxes 86 Problems When Receiving Faxes 87 Other Problems 88 Error Messages on the Message Window 89 9 Appendix ...91 Technical Specifications 92 Entering Text 94 Key Operation 94 Entering Fax Numbers 94 Entering Names 95 Entering Email Addresses 95 Changing Input Mode 96 Inputting Example 96...

  • Page 7: Introduction

    Introduction...

  • Page 8: Machine Parts

    The parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar with them. Front View 1–Automatic document feeder (ADF) 1a–Document guide 1b–Document feed tray 1c–Document output tray 2–Tray 1 (Manual feed tray) 3–Tray 2 4–Control panel 5–Output tray...

  • Page 9: Control Panel And Configuration Menu

    Control Panel and Configuration Menu...

  • Page 10: About The Control Panel

    Part Name Addressbook Auto RX indica- Redial/Pause On hook key Message window Displays settings, menus, and messages. +/, keys Description Displays the information registered in the favorite list, speed dial destinations and group dial destina- tions. Lights up when the automatic reception function is selected.
  • Page 11 Part Name */) keys Select key Error indicator Back key Keypad Fax key LED Scan key LED About the Control Panel Description Moves left and right through menus, options, or choices. For details, refer to “Specifying Settings in Utility Menu” on page 31. Press to select the setting that is currently dis- played.
  • Page 12 Part Name Copy key LED Start (Color) key/ Start indicator Start (B&W) key/ Stop/Reset key Description Enters Copy mode. Lights up in green to indicate that the machine is in Copy mode. For details, refer to the Printer/Copier/Scanner User’s Guide on the Documentation CD/DVD. Starts a fax or color copy.

  • Page 13: Fax Mode Screen

    Main Screen Indication Time Available mem- Fax settings Status Fax Mode Screen Description Displays the time currently specified with ADMIN. MANAGEMENT/USER SETTING/DATE&TIME in the UTILITY menu. Indicates the percentage of memory available for scanning and fax operations. Allows the current settings to be checked and the various settings to be changed.
  • Page 14 Fax settings Indication Fax quality Fax destination Press +/, Press +/, Press +/, Description Indicates the fax quality that is selected. For details on selecting the fax quality, refer to “FAX TX OPERATION” on page 25 and “Adjusting the Image Quality” on page 40. Indicates the specified fax destination.
  • Page 15 Indication TIMER TX Transmission mode Single-sided/dou- ble-sided faxing CANCEL RESERV. UTILITY REPORT/STATUS Select this menu item to view the total number of Fax Mode Screen Description Select this menu item to specify the time when the fax is to be sent. For details on specifying settings for a timer transmission, refer to “Sending a Fax at a Specified Time (Timer Transmission)”...

  • Page 16: Entering Fax Mode

    Entering Fax Mode Before using the Fax function, make sure that the Fax key lits green. Other- wise, press it to enter the Fax mode. Pressing the Redial/Pause key or On hook key switches the machine to Fax mode when it is in any mode other than Fax mode. Symbol list Symbol Dialing...

  • Page 17: Configuration Menu Overview

    The magicolor 4690MF menu accessible from the control panel is structured as shown below. STD/ QUALITY TEXT (ORIGINAL) DENSITY FAX TO TIMER MEMORY 1-SIDE CANCEL RESERV. UTILITY MACHINE SETTING Configuration Menu Overview AUTO PANEL RESET PREHEAT MODE ENERGY SAVE MODE...
  • Page 18 PAPER SETUP LAMP WARMUP TIME BUZZER VOLUME INITIAL MODE TONER EMPTY TONER NEAR EMPTY AUTO CONTINUE CALIBRATION TRAY1 PAPER PLAIN PAPER THICK PAPER THICK PAPER2 TRANSPARENCY LABELS LETTERHEAD GLOSSY GLOSSY2 ENVELOPE POSTCARD Configuration Menu Overview...
  • Page 19 ADMIN. MANAGEMENT Configuration Menu Overview TRAY2 PAPER ADMINISTRATOR REMOTE MONITOR NETWORK TCP/IP SETTING IP ADDR. SETTING DNS CONFIG. DHCP BOOTP ARP/PING HTTP BONJOUR SNMP SPEED/DUPLEX...
  • Page 20 E-MAIL SMTP SETTING SENDER NAME E-MAIL ADDRESS DEFAULT SUBJECT SMTP SERVER ADDR. SMTP PORT NO. SMTP TIMEOUT TEXT INSERT POP BEFORE SMTP SMTP AUTH. Configuration Menu Overview DISABLE/ ENABLE POP3 SERVER ADDR. POP3 PORT POP3 TIMEOUT POP3 ACCOUNT POP3 PASSWORD DISABLE/ ENABLE SMTP USER...
  • Page 21 Configuration Menu Overview LDAP SETTING DISABLE/ENABLE LDAP SERVER ADDR. LDAP PORT NO. SSL SETTING SEARCH BASE ATTRIBUTE SEARCH METHOD LDAP TIMEOUT MAX.SEARCH RESULTS AUTHENTICATION LDAP ACCOUNT LDAP PASSWORD DOMAIN NAME USB SETTING COMM. SETTING TONE/PULSE LINE MONITOR PSTN/PBX...
  • Page 22 COPY SETTING USER SETTING PTT SETTING DATE&TIME DATE FORMAT PRESET ZOOM USER FAX NUMBER USER NAME AUTO REDIAL NUMBER OF REDIAL INTERVAL SUPPLIES TRANSFER BELT REPLACE FUSER UNIT TRANSFER ROLLER PAPER PRIORITY QUALITY PRIORITY DENSITY PRIORITY DENSITY LEVEL AUTO MANUAL OUTPUT PRIORITY Configuration Menu Overview...
  • Page 23 DIAL REGISTER FAX TX OPERATION FAX RX OPERATION Configuration Menu Overview 4IN1 COPY ORDER DUPLEX COPY FAVORITE SPEED DIAL GROUP DIAL DENSITY LEVEL QUALITY PRIORITY DEFAULT TX HEADER MEMORY RX MODE NO. of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER SELECT TRAY...
  • Page 24 REPORTING SCAN SETTING REPORT/ TOTAL STATUS PRINT SUPPLY STATUS TX/RX RESULT REPORT ACTIVITY REPORT TX RESULT REPORT RX RESULT REPORT RESOLUTION IMAGE FORMAT CODING METHOD FILE SIZE QUALITY PRIORITY DENSITY LEVEL TX RESULT REPORT RX RESULT REPORT ACTIVITY REPORT MEMORY DATA LIST MEMORY IMAGE PRINT...

  • Page 25: Utility Menu

    Utility Menu The machine settings can be changed according to the desired normal oper- ations. All factory default values are shown in bold. For details on specifying settings on the Utility Menu, refer to “Specify- ing Settings in Utility Menu” on page 31. For details on specifying settings for options in the PAPER SETUP, COPY SETTING, E-MAIL SETTING and SCAN SETTING menus and for some options in the MACHINE SETTING and USER SETTING...

  • Page 26: Machine Setting

    MACHINE SETTING AUTO PANEL RESET PREHEAT MODE ENERGY SAVE MODE LCD CONTRAST KEY SPEED LANGUAGE LAMP OFF TIME LAMP WARMUP TIME BUZZER VOLUME INITIAL MODE TONER EMPTY TONER NEAR EMPTY AUTO CONTINUE CALIBRATION For details on specifying settings, refer to the Printer/Copier/Scanner User’s Guide on the Documentation CD/DVD.

  • Page 27: Admin. Management

    ADMIN. MANAGEMENT The ADMIN. MANAGEMENT menu is accessible only by the adminis- trator. To display the settings for this menu, select use the keypad to type in the 6-digit administrator access code (default: 000000), and then press the Select key. ADMINISTRATOR NO.
  • Page 28 USER PTT SET- SETTING TING DATE& TIME DATE FORMAT PRESET ZOOM USER FAX NUMBER USER NAME Settings ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRA- ZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLAND / FRANCE / GER- MANY / GREECE / HONG KONG/ HUNGARY / IRELAND / ISRAEL / ITALY / JAPAN /...
  • Page 29 AUTO NUMBER REDIAL REDIAL INTERVAL SUP- TRANS- PLIES FER BELT REPLACE FUSER UNIT TRANS- ROLLER Utility Menu Settings 1-10 (Default: Depends on PTT SETTING) Specify the number of times a redial is attempted if there is no answer, for example, when the line is busy.

  • Page 30: Dial Register

    DIAL REGISTER FAVORITE SPEED DIAL GROUP DIAL Frequently specified speed dial destinations and group dial destinations can be registered in the favorite list. Press the Addressbook key, and then press the + or , key to quickly select the desired destination. A maximum of 20 destinations can be regis- tered in the favorite list.

  • Page 31: Fax Tx Operation

    FAX TX OPERATION DENSITY LEVEL QUALITY PRIORITY Utility Menu Settings (Light) Specify the density for scanning a document. To change the density during transmission from the default setting specified here, refer to “Adjusting the Image Quality” on page 40. Settings STD/TEXT / FINE/TEXT / S-FINE/TEXT / STD/PHOTO / FINE/PHOTO / S-FINE/PHOTO...
  • Page 32 DEFAULT TX HEADER Settings MEMORY TX / DIRECT TX Select the desired method for sending docu- ments. MEMORY TX: With this method, the fax transmission starts after the entire docu- ment is scanned and stored in the mem- ory. The total number of pages is automatically printed with the page num- ber in the header.

  • Page 33: Fax Rx Operation

    FAX RX OPERATION MEMORY RX MODE NO. of RINGS REDUCTION RX Utility Menu Settings OFF / ON Select whether to allow (ON) memory reception or not (OFF). In cases when confidential faxes are being received, the received documents can be stored in memory and printed at a spec- ified time or when memory reception is turned off (this function is set to OFF).
  • Page 34 RX PRINT RX MODE FORWARD FOOTER Settings MEMORY RX / PRINT RX Select whether the fax is printed only after all document pages have been received or printing begins as soon as the first page of the docu- ment is received. MEMORY RX: Printing begins after all pages have been received.
  • Page 35 SELECT TRAY Utility Menu Settings TRAY1: DISABLE / ENABLE TRAY2: DISABLE / ENABLE TRAY3: DISABLE / ENABLE Select which paper tray can be used to supply paper when printing received documents or transmission reports. A paper tray that cannot be used for supplying paper can also be speci- fied.

  • Page 36: Reporting

    REPORTING ACTIVITY REPORT TX RESULT REPORT RX RESULT REPORT Settings OFF / ON After every 60 transmissions/receptions, a report can be printed to show the results of the transmissions/receptions. Select whether the report is printed automatically when the 60th transmission/reception is reached. Settings ON / ON(ERROR) / OFF Select whether the report showing the result of...

  • Page 37: Specifying Settings In Utility Menu

    General Procedure for Specifying Settings in Utility Menu Press the + or , key to select UTILITY, and then press the Select key. Press the + or , key to select the desired menu, and then press the Select key to display the selected menu. Refer to the menu configuration on page 11 to display the desired menu.

  • Page 38: Setting Up The Memory Rx Mode

    Setting Up the Memory RX Mode Press the + or , key to select UTILITY, and then press the Select key. For details on selecting a menu, refer to “General Procedure for Specifying Settings in Utility Menu” on page 31. Press the + or , key to select FAX RX OPERATION, and then press the Select key.

  • Page 39: Turning Off The Memory Rx Mode

    Turning Off the Memory RX Mode Press the + or , key to select UTILITY, and then press the Select key. For details on selecting a menu, refer to “General Procedure for Specifying Settings in Utility Menu” on page 31. Press the + or , key to select FAX RX OPERATION, and then press the Select key.
  • Page 40 Specifying Settings in Utility Menu...

  • Page 41: Sending Faxes

    Sending Faxes...

  • Page 42: Basic Fax Operation

    This section contains basic information of fax transmission. Documents with the following paper sizes can be faxed. Maximum size: Legal (when using the original glass) Width: 140 to 216 mm Length: 148 to 500 mm (when using the ADF) Sending a Fax Using the ADF If the ADF is used, original documents containing multiple pages can be auto- matically scanned.
  • Page 43 For details on adjusting the document image quality, refer to “Adjust- ing the Image Quality” on page 40. Specify the fax number of the recipient in one of the following ways: – Direct dialing – Using the favorite list – Using the Speed Dial function –...

  • Page 44: Sending A Fax Using The Original Glass

    Sending a Fax Using the Original Glass Press the Fax key to enter Fax mode. Remove all documents from the ADF. If you are using the original glass to scan, do not load any documents into the ADF. Lift to open the ADF cover. Place the original document face down on the original glass and align the document on the scales above and to the left of the original glass.
  • Page 45 To scan multiple pages from the original glass, check that the message NEXT PAGE? key. When scanning of the document is finished, press the Start key. The document is scanned, and then the fax is sent. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting.

  • Page 46: Adjusting The Image Quality

    The image quality of a document can be adjusted before it is sent as a fax. Adjusting the Resolution Press the + or , key to select key. FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION in the UTILITY menu.

  • Page 47: Adjusting The Scan Density

    Adjusting the Scan Density Press the + or , key to select STD/TEXT, and then press the Select key. FINE/TEXT, S-FINE/TEXT, STD/PHOTO, FINE/PHOTO or S-FINE/PHOTO may appear, depending on the setting selected for FAX TX OPERATION function in the UTILITY menu. Press the + or , key to select Press the * or ) key to select the scan density, and then press the Select key.

  • Page 48: Directly Entering A Fax Number

    Directly Entering a Fax Number Use the numeric keypad to type in the fax number for the recipient. The keys that can be used to enter the fax number are: the number keys (0 through 9), If the Redial/Pause key is pressed while entering the fax number, a 2.5-second pause is added.

  • Page 49: Using The Speed Dial Function

    Using the Speed Dial Function If a recipient has been registered with a speed dial number, the recipient’s fax number can be dialed simply by pressing a speed dial number key. The recipient must have been registered with a speed dial in advance. For details, refer to “Registering a Speed Dial Destination”...

  • Page 50: Using The Search Function Of The Phone Book

    Using the Search Function of the Phone Book If a recipient is registered with a speed dial number or a group dial number, the recipient can be found by using the List or Search function of the phone book. Follow the procedure described below to search using the Search function of the phone book.

  • Page 51: Specifying Multiple Recipients

    A fax can be sent to multiple recipients in a single transmission. There are two methods for sending a fax to multiple recipients in a single transmission. Using group dial function Using Broadcast function Sending a Fax to Multiple Recipients (Broadcast Transmission) Directly type in multiple destinations, or select from the favorite list, speed dial destinations or address book.

  • Page 52: Sending A Fax To Multiple Recipients (Group Dial)

    Using the address book: Press the Addressbook key four times, and then use the List function or Search function to search for the desired destination. (For details, refer to “Using the List Function of the Phone Book” on page 43 or “Using the Search Function of the Phone Book” on page 44.) Then, press the Select key.

  • Page 53: Sending A Fax At A Specified Time (Timer Transmission)

    To erase the selected destinations, press the Stop/Reset key. When EDIT=SELECT Press the + or , key to select Press the Start key. The document is scanned, and then the fax is sent. Sending a Fax at a Specified Time (Timer Transmission) A document can be scanned and stored in memory to be sent at a specified time.

  • Page 54: Sending A Batch Transmission

    To send a broadcast transmission to multiple destinations, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 45. After all recipients have been specified, press the Start key to begin scanning. After scanning is finished, the machine with enter a standby state.

  • Page 55: Memory Transmission And Direct Transmission

    Transmission There are two methods for sending documents with this machine: memory transmission and direct transmission. Memory Transmission With this method, the fax transmission starts after the entire document is scanned and stored in the memory. The total number of pages is automati- cally printed with the page number in the header.

  • Page 56: Sending A Duplex (Double-Sided) Document Transmission

    Specify the fax number of the recipient. Refer to “Specifying a Recipient” on page 41. To send a broadcast transmission to multiple destinations, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 45. Press the Start key to begin scanning and sending the fax. To stop the transmission, press the Stop/Reset key.

  • Page 57: Sending A Fax Manually

    Specify the fax number of the recipient. Refer to “Specifying a Recipient” on page 41. To send a broadcast transmission to multiple destinations, refer to “Sending a Fax to Multiple Recipients (Broadcast Transmission)” on page 45. Press the Start key to begin scanning and sending the fax. To stop the transmission, press the Stop/Reset key.

  • Page 58: Sending A Fax Manually Using The On Hook Key

    Press the Start key to begin scanning and sending the fax. Replace the handset to its cradle. To stop the transmission, press the Stop/Reset key. A message appears, requesting confirmation to cancel the setting. Select YES, and then press the Select key. Sending a Fax Manually Using the On Hook Key Manual transmission cannot be used together with duplex (dou- ble-sided) document transmission.

  • Page 59: Canceling (Deleting) A Document Queued In Memory For Transmission

    Directly type in the first number, or select it from the favorite list or speed dial destinations. Refer to “Specifying a Recipient” on page 41. Directly type in the second number, or select it from the favorite list or speed dial destinations. Press the Start key to begin scanning and sending the fax.

  • Page 60: About The Fax Header

    If transmission source information is set in Header setting to be printed, infor- mation such as the sender’s name, fax number, transmission date/time, ses- sion number and page number can be printed by the recipient. The following items in the header. Element Transmission date/time Fax number...

  • Page 61: Faxing From A Computer (Pc-Fax)

    Faxing From a Computer (PC-FAX)

  • Page 62: Sending A Fax Directly From A Computer (Pc-Fax)

    (PC-FAX) A fax can be sent directly from a computer, instead of the computer document being printed, then loaded to be faxed. In order to perform a PC-FAX operation, the PC-FAX driver must be installed. For details on installing the driver, refer to the Installation Guide.

  • Page 63: Address Book Tab

    Windows Vista From the Start menu, select Control Panel, and then click Hardware and Sound to select Printers. Right-click the KONICA MINOLTA mc4690MF (FAX) printer icon, and then select Printing Preferences. Windows XP/Server 2003 From the Start menu, select Printers and Faxes to display the Printers and Faxes folder.
  • Page 64 Click the Print button. The Destination Settings dialog box appears. The names of buttons that appear differ depending on the application. In the Destinations Settings tab, specify the destination. – When directly typing in the fax number of the recipient, enter the infor- mation in the Name and Fax Number boxes under User/Group List.

  • Page 65: Uninstalling The Fax Driver (For Windows)

    This section describes how to uninstall the magicolor 4690MF FAX driver, if necessary. Windows Vista/XP/Server 2003 From the Start menu, select All Programs, KONICAMINOLTA, magi- color 4690MF, then Fax, and then select Uninstall. When the Uninstall dialog box appears, click the Yes button to uninstall.
  • Page 66 Uninstalling the FAX Driver (for Windows)

  • Page 67: Receiving Faxes

    Receiving Faxes...

  • Page 68: Receiving Faxes Automatically

    When the machine is turned off, faxes cannot be received. Therefore, be sure to leave the machine turned on. To print a received fax, change the paper type to PLAIN PAPER and the paper size to A4, LEGAL, LETTER or OFICIO (Mexico only). If the RX Mode parameter on the FAX RX OPERATION menu is set to , no special operation is needed in order to receive the fax.

  • Page 69: Forwarding Received Faxes

    Press the Start key. The machine starts receiving the fax. After completing the telephone conversation, press the Start key to begin receiving the fax. If the handset is picked up and the call is being received from a fax machine, press the Start key to begin receiving the fax. Replace the handset to its cradle.

  • Page 70: Adding The Sender's Information When Printing Faxes

    Adding the Sender’s Information When Printing Faxes If FOOTER setting in the Utility menu is set to sender’s fax number, reception date/time, session number and page number can be printed 4.2 mm (0.165") from the bottom edge of the fax that is received and printed.

  • Page 71: Method Of Printing During Reception

    Method of printing during reception The relationship between the length of the received document and the docu- ment that is actually printed is shown below. The document is printed differently depending on the setting selected for the REDUCTION RX parameter on the FAX RX OPERATION menu. REDUCTION RX: ON Images are only reduced in the vertical direction.
  • Page 72 Recording Footer Length of received paper size Legal Oficio Printing image [mm] Less than 348 1 page with 100% 349 – 371 1 page with (347/image length)% reduction 372 – 688 Divide into 2 pages with 100% 689 – 1028 Divide into 3 pages with 100% 1029 - Divide into 4 pages with 100%….

  • Page 73: Reduction Rx: Off

    REDUCTION RX: OFF Recording Footer Length of received paper size Letter Legal Printing Received Faxes Printing image [mm] Less than 289 1 page 290 – 570 Divide into 2 pages 571 – 851 Divide into 3 pages 852 - Divide into 4 pages or more Less than 285 1 page 286 –...

  • Page 74: Reduction Rx: Cut

    Recording Footer Length of received paper size Oficio REDUCTION RX: CUT If an image does not fit within a page, any part of the image exceeding 24 mm is cut off and printed on the next page. Recording Footer Length of received paper size Printing image [mm]...

  • Page 75: On Less Than

    Recording Footer Length of received paper size Letter Legal Printing Received Faxes Printing image [mm] Less than 271 1 page 272 – 295 Print into 1 page. 1-24mm of end is cut. 296 – 534 Divide into 2 pages 535 – 558 Divide into 2 pages.

  • Page 76: Divide Into 3 Pages

    Recording Footer Length of received paper size Oficio Printing image [mm] Less than 335 1 page 336 – 359 Print into 1 page. 1-24mm of end is cut. 360 – 662 Divide into 2 pages 663 – 686 Divide into 2 pages. 1-24mm of end is cut.
  • Page 77 Registering Recipients...

  • Page 78: About The Dial Register Function

    Frequently used fax numbers can be registered with the DIAL REGISTER function so that the fax number can be easily accessed. In addition, this reduces input errors. The following registration methods are available: Favorite: Frequently used speed dial and group dial destinations can be registered on the favorite list to allow the fax number to quickly be recalled.

  • Page 79: Deleting Destinations From The Favorite List

    Check that FAVORITE is selected, and then press the Select key. The FAVORITE screen appears. Type in the speed dial number, and then press the Select key. – To program a group dial number, press the Addressbook key, type in the group dial number, and then press the Select key.

  • Page 80: Speed Dialing

    To return to the Fax mode screen, continue pressing the Back key until the Fax mode screen is displayed. Speed Dialing Registering a Speed Dial Destination Frequently specified fax numbers (maximum of 220) can be registered as speed dial destinations. In addition, batch transmission settings can be spec- ified.

  • Page 81: Changing/Deleting Speed Dial Information

    For details on entering/editing numbers, refer to “Entering Text” on page 94. Press the , key. Press the + or , key to select an item whose settings have already been specified. – To specify batch transmission settings, select Batch Time, press the Select key, and then continue with step 9.

  • Page 82: Group Dialing

    For details on entering/editing text and the characters that can be entered, refer to “Entering Text” on page 94. Press the + or , key to select EDIT or DELETE, and then press the Select key. – If EDIT was selected, the name is displayed. Continue with step 6. –...
  • Page 83 Use the keypad to type in the group dial number, and then press the Select key. For details on entering/editing numbers, refer to “Entering Text” on page 94. If the destination is already registered with the specified group dial number, REGISTERED! appears. Press the Back key to return to the DIAL REGISTER screen, and then continue with step 3.

  • Page 84: Changing/Deleting Group Dial Information

    Changing/Deleting Group Dial Information The registered group dial information can be changed. Press the + or , key to select UTILITY, and then press the Select key. For details on selecting a menu, refer to “General Procedure for Spec- ifying Settings in Utility Menu” on page 31. Press the + or , key to select DIAL REGISTER, and then press the Select key.
  • Page 85 Confirmation Mode...

  • Page 86: About The Machine's Counters

    The operations performed since this machine was installed can be checked with REPORTS/STATUS in the menu. Follow the procedure described below to check the fax-related counters. Checking the Counter for Fax Printing This counter shows the total number of fax prints made since this machine was installed.

  • Page 87: About The Reports And Lists

    Press the + or , key to select TX/RX RESULT, and then press the Select key. The TX/RX RESULT screen appears and displays the communications log. When the Start key is pressed, details of the report displayed in the message window can be printed. To return to the Fax mode screen, press the Select key.

  • Page 88: Rx Result Report

    RX RESULT REPORT The session number, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed. The machine can also be set to print this report with each reception, only when an error occurs, or not at all. For details, refer to “REPORT- ING”...

  • Page 89: Memory Image Print

    MEMORY IMAGE PRINT A reduced image of the first page of the document waiting to be sent in addi- tion to the session number, type of operation being performed, recipient name, date, time, and number of document pages are printed. FAVORITE LIST The destinations registered in the favorite list are printed in the order that they appear in the favorite list.
  • Page 90 About the Reports and Lists...

  • Page 91: Troubleshooting

    Troubleshooting...

  • Page 92: Problems When Sending Faxes

    If the fax cannot be sent correctly, refer to the following table, and then per- form the indicated operation. If the fax still cannot be sent correctly, even after performing the described operations, contact your technical representative. For details on the error messages, refer to “Error Messages on the Message Window”...

  • Page 93: Problems When Receiving Faxes

    Symptom Transmission is not pos- sible. Problems When Receiving Faxes If the fax cannot be received correctly, refer to the following table, and then perform the indicated operation. If the fax still cannot be received correctly, even after performing the described operations, contact your technical repre- sentative.

  • Page 94: Other Problems

    Symptom Faxes cannot be received automatically. Other Problems Symptom The number of docu- ment pages indicated in the transmission result report is different from the number of pages in a batch transmission. Cause The machine is set to receive faxes manually. Memory is full.

  • Page 95: Error Messages On The Message Window

    Error message ADMINISTERED BY PLEASE WAIT! COMMUNICATION ERROR (####) Check Fax Mode FAX DATA LOST HUNG UP THE PHONE The receiver of the con- LINE PROBLEM CHECK LINE Error Messages on the Message Window Cause This machine is access- ing LSU or the Admin. Mode of PageScope Web Connection.
  • Page 96 Error message MEMORY FILE FULL MEMORY FULL REDIAL ALL FAILED All redial attempts failed Cause The number of items registered in the memory has exceeded the maxi- mum allowed. While sending a fax, the size of the data for the scanned image has exceeded the capacity of the mem- ory.

  • Page 97: Appendix

    Appendix...

  • Page 98: Technical Specifications

    Compatible lines Compatibility Modem speed Fax transmission speed Coding method Memory for receiving Original Paper size Edge erase Transmission resolution PSTN (Public Switched Telephone Network), PBX (Private Branch eXchange) ECM/Super G3 V.34 (up to 33.6 Kbps) 3 sec/page (at V.34) MH, MR, MMR, JBIG 6 MB (approx.
  • Page 99 PC-FAX For details on other specifications, refer to the Printer/Copier/Scanner User’s Guide on the Documentation CD/DVD. Technical Specifications Operating system: Windows 2000 Service Pack 4 Windows Server 2003 Windows XP (32-bit/64-bit) Windows VISTA (32-bit/64-bit) Interface: USB 2.0 Network (TCP/IP) PC requirements: Minimum specifications: CPU speed: Pentium 200MHz RAM: 128 MB...

  • Page 100: Entering Text

    When specifying the user name or programming the recipient name, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols. List of characters available with each key of the keypad Entering Fax Numbers Keypad Available characters Available characters...

  • Page 101: Entering Names

    Entering Names Keypad Available characters Entering Email Addresses Keypad Available characters Entering Text .,'?¿!¡"1-()@/:;_ ABC2abcÆÇàáâãäåæç DEF3defÐèéêëð GHI4ghiìíîï JKL5jkl€£¢ MNO6mnoØŒñòóôõöøœº PQRS7pqrsß$ TUV8tuvùúûü WXYZ9wxyzÞýþ (space)0 *+×÷=#%&<>[]{}\|µ^`~ .@_-1 ABC2abc DEF3def GHI4ghi JKL5jkl MNO6mno PQRS7pqrs TUV8tuv WXYZ9wxyz (space)0 +&/*=!?()%[]^`´{}|~$,:...

  • Page 102: Changing Input Mode

    Changing Input Mode Each press of the ters. [1…]: Numbers can be typed in. [A…]: Letters can be typed in. Inputting Example The procedure for entering text is described below, using “NJ Office” as an example. Press the 6 key twice. “N”...

  • Page 103: Correcting Text And Input Precautions

    Correcting Text And Input Precautions To erase all entered text, hold down the Back key. To delete only part of the entered text, use the * or ) key to move the cursor (_) to the character that you want to delete, and then press the Back key.
  • Page 104 Entering Text...

  • Page 105: Index

    Index Addressbook key 4 ADF 2 Sending faxes 36 Adjusting Density 41 Image Quality 40 Resolution 40 Back key 4 Batch transmission 48 Canceling Memory 53 Chain dial 52 Index Changing/deleting Favorite list 73 Group dial 78 Speed dial 75 Confirm 79 Control panel 2 menu 11...
  • Page 106 Duplex document 50 Entering text 94 Correcting text 97 Input mode 96 Input precautions 97 Error messages 89 Favorite list Deleting 73 Registering 72 Specifying recipient 42 Fax key 4 Fax mode screen 7 Footer 64 Forwarding 63 Specifying 33 Group dial Changing/deleting 78 Registering 76...
  • Page 107 Settings tab 56 Phone book List 43 Search 44 Printable area 63 Receiving faxes Automatic reception 62 Forwarding 63 Manual reception 62 Memory reception 31 Method of printing 65 Printing 63 Reception result 80 Recipients Dial register function 72 Favorite list 72 Group dial 76 Multiple recipients 45 Registering 71...
  • Page 108 REPORTING 30 Specifying Settings 31 Index...

Table of Contents