Canon MultiPASS C530 Fax Manual
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Canon MultiPASS C530 Fax Manual

Canon MultiPASS C530 Fax Manual

Color bubble jet printer fax scanner copier stand-alone fax
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C
B
OLOR
UBBLE
F
• S
AX
CANNER
Stand-alone Fax
Manual
J
P
™
ET
RINTER
• C
OPIER
C530/C560

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Summary of Contents for Canon MultiPASS C530

  • Page 1 OLOR UBBLE • S CANNER Stand-alone Fax Manual ™ RINTER • C OPIER C530/C560...
  • Page 2 ©1999 Canon Computer Systems, Inc. Disclaimer Canon Computer Systems, Inc. has reviewed this manual thoroughly in order to make it an easy to use guide for your Canon MultiPASS system. All statements, technical information, and recommendations in this guide and in any guides or related documents are believed reliable, but...
  • Page 3 Trademarks Canon, BCI, BJ, Bubble Jet, MultiPASS, ScanGear, and UHQ are trademarks and SelectExchange is a service mark of Canon Inc. All other product and brand names are trademarks or service marks of their respective owners. TAR ® As an E NERGY TAR ®...

  • Page 4: Table Of Contents

    Contents Chapter 1: Introduction The MultiPASS Settings ...1-2 Using Your Documentation ...1-3 Type Conventions Used in This Manual ...1-4 Chapter 2: Registering Information Guidelines for Entering Information Via the Operation Panel ...2-2 Using the One-Touch Speed Dialing/Special Function Buttons...2-3 Understanding and Accessing the Menus...2-4 Entering Numbers, Letters, and Symbols ...2-8 Registering Required Sender Information ...2-13 Registering Sender Information...2-15...
  • Page 5 Coded Speed Dialing ...3-16 Registering Numbers for Coded Speed Dialing ...3-16 Changing/Deleting a Coded Speed Dialing Entry ...3-21 Using Coded Speed Dialing...3-26 Group Dialing ...3-28 Creating Groups...3-28 Changing/Deleting a Group Dialing Entry ...3-34 Using Group Dialing...3-36 Speed Dialing Lists...3-38 Printing the One-Touch or Coded Speed Dial List ...3-38 Printing the Group Dial List ...3-42 Chapter 4: Sending Faxes Preparing to Send a Fax...4-3...
  • Page 6 Sequential Broadcasting ...4-28 Sending a Document to More Than One Destination ...4-28 Delayed Sending...4-32 Sending Other Documents While the MultiPASS Is Set for Delayed Sending...4-32 Documents Stored in Memory ...4-33 Printing a List of Documents in Memory...4-33 Printing a Document in Memory ...4-34 Deleting a Document From Memory...4-39 Special Dialing ...4-41 Dialing Through a Switchboard...4-41...
  • Page 7 Receiving While Registering, Copying, or Printing ...5-37 Receiving Faxes in Memory When a Problem Occurs...5-37 Canceling Receiving...5-41 Chapter 6: Reports and Lists Summary of Lists and Reports...6-2 Abbreviations Used in Transaction Reports...6-4 Activity Report ...6-5 Transmission (TX) Reports...6-7 Error TX Report...6-7 TX Report...6-8 TX Report With First Page ...6-9 Multi-Transaction (TX/RX) Report...6-10...
  • Page 8 User Settings...7-5 Accessing the User Settings Menu...7-5 User Settings Menu...7-7 Report Settings...7-8 Accessing the Report Settings Menu...7-8 Report Settings Menu ...7-10 TX (Transmission) Settings...7-11 Accessing the TX Settings Menu ...7-11 TX Settings Menu ...7-13 RX (Reception) Settings ...7-14 Accessing the RX Settings Menu ...7-14 RX Settings Menu ...7-16 Printer Settings...7-17 Accessing the Printer Settings Menu...7-17...

  • Page 9: Chapter 1: Introduction

    This manual describes how you use the operation panel to control your MultiPASS. For paper handling, printing, document handling, maintenance, troubleshooting, specifications, and other information regarding the MultiPASS, see the MultiPASS C530/C560 User’s Manual. ❏ The MultiPASS Settings ...1-2 ❏ Using Your Documentation...1-3 ❏...

  • Page 10: The Multipass Settings

    The MultiPASS Settings To customize the MultiPASS to your particular needs, you can adjust the general operation, sending, receiving, printing, system settings, and speed dialing settings. There are two methods of adjusting these settings: Method 1: Using the MultiPASS operation panel You can adjust settings directly via the operation panel of the MultiPASS.

  • Page 11: Using Your Documentation

    MultiPASS — color printing, color copying, color faxing, PC faxing, and color scanning. MultiPASS C530/C560 User's Manual — This online manual offers detailed information on how to operate your new MultiPASS. It describes how to use the MultiPASS as a monochrome or color printer and covers the basics on how to send and receive faxes.

  • Page 12: Type Conventions Used In This Manual

    MultiPASS C530/C560 Stand-alone Fax Manual — This online manual describes how you use the operation panel on the MultiPASS to control all your faxing and receiving functions. If you decide not to install the MultiPASS Desktop Manager, you can still use many of the features of the MultiPASS.
  • Page 13 The buttons you press and the names of lights you see appear in this typeface: What you see in the LCD display appears in this typeface: REGISTRATION. For a complete glossary of terms, see the MultiPASS C530/C560 User’s Manual. Chapter 1 A menu is a list of settings or features from which you select an item to set up or change.

  • Page 14: Chapter 2 Registering Information

    This chapter describes how to enter information in the MultiPASS using the operation panel. It briefly explains how to browse through the menus and find items you want. You will also find instructions for entering your sender information, which is required before using your unit. If you are using the MultiPASS Desktop Manager, you will not need this information.

  • Page 15: Guidelines For Entering Information Via The Operation Panel

    Guidelines for Entering Information Via the Operation Panel The following section provides a brief overview of how to use the buttons on the operation panel to access menus, make selections, and register your entries. You will also find information on entering numbers, letters, and symbols to register fax/telephone numbers and names.

  • Page 16: Using The One-Touch Speed Dialing/Special Function Buttons

    Using the One-Touch Speed Dialing/Special Function Buttons The buttons located on the right of the operation panel have two functions. One-Touch Speed Dialing Buttons Use the buttons marked 01 to 12 to dial fax/telephone numbers registered under these buttons. Special Function Buttons To access the special functions (marked under or to the sides of the buttons), press the button to turn on its light and then press the button you wish to access.

  • Page 17: Understanding And Accessing The Menus

    Understanding and Accessing the Menus The menu system, under the important information and set up different features of your MultiPASS. This section describes the general procedure for displaying and accessing the menus. The content of each menu is described in detail in Chapter To access the menus, follow this general procedure: 1.
  • Page 18 4. Use to select the menu you want. RX SETTINGS Press to select the next menu in the list. The list will wrap from the last menu in the list to the first. Press to select the previous menu in the list. The list will wrap from the first menu in the list to the last.
  • Page 19 SYSTEM SETTINGS menu Use these settings to set up system defaults such as the date format, the language for the LCD display, and the transaction speeds. (See 5. Press to access the settings under the menu you selected. ECM RX 6.
  • Page 20 9. Press to register the setting or entry. If you access additional settings, repeat the above procedure from step 6. 10. When you have finished changing settings, press Stop 12/27 Returning to a Previous Level To return to a previous level so you can continue browsing, press press Data Registration mode.

  • Page 21: Entering Numbers, Letters, And Symbols

    Entering Numbers, Letters, and Symbols Each numeric button has a number and a group of uppercase and lowercase letters assigned to it. Use the chart below to determine which numeric button to press for each character. Button Letters (:A) A B C a b c D E F d e f G H I g h i J K L j k l...
  • Page 22 Changing Between Number Mode and Letter Mode Use the button to change between number mode and letter mode. When you are in number mode, “1” appears on the right of the LCD display. Tone When you are in letter mode, “A” appears on the right of the LCD display. Entering Letters 1.
  • Page 23 2. Press the appropriate numeric button to enter the letter. Keep pressing the button until the letter you want appears. If you go past the letter you want, you will have to keep on pressing the button until it reappears. OPER SYMBOLS Tone...

  • Page 24: Entering Numbers

    1. Press to switch to number mode (:1). CANON_ Tone 2. Press the appropriate numeric button to enter the number. To enter a space, press CANON 1_ OPER SYMBOLS Tone 3. Use the numeric buttons to enter other numbers. CANON 10_...
  • Page 25 SYMBOLS Correcting a Mistake 1. Use Memory Reference CANEN 2. Use the numeric buttons to enter the correct character over the incorrect character. CANON OPER SYMBOLS Tone 3. When you have finished making corrections, press Alternatively, you can press the Chapter 2 to move the cursor under the incorrect character.

  • Page 26: Registering Required Sender Information

    Registering Required Sender Information Recent amendments to the FCC rules governing the use of facsimile equipment in the United States state that the following sender information must be printed on every facsimile transmission: Your fax number Your personal name or company name The time and date of transmission Your MultiPASS has been designed to print this information at the top of every fax you send.
  • Page 27 The following pages explain how to enter this information via the MultiPASS operation panel. Chapter 2 12/27/2000 10:12 FAX 123 4567 CANON CANON CANADA THE SLEREXE COMPANY LIMITED SAPORS LANE•BOOLE•DORSET•BH25 8ER TELEPHONE BOOLE (945 13) 51617 – FAX 123456 Our Ref. 350/PJC/EAC...

  • Page 28: Registering Sender Information

    Registering Sender Information Follow these steps to set the current date and time, register the fax/telephone number of your MultiPASS, and register your name or company name. 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3. Press USER SETTINGS 4.
  • Page 29 5. Press The date and time currently set for the unit are displayed. 12/20/2000 13:30 6. Use the numeric buttons to enter the correct month, day, year, and time. 12/27/2000 15:00 OPER SYMBOLS Enter the new date and time over the previous date and time. Tone Use the month/day/year format for the date and use the 24-hour format for the time (for example, 1:00 p.m.
  • Page 30 7. When you have entered the correct date and time, press UNIT TELEPHONE # If you only need to adjust the date and time, press standby mode. To register your fax/telephone number and name, continue with the steps that follow. 8.
  • Page 31 To register your name or company name, continue with the steps that follow. 11. Press again. 12. Use the numeric buttons to enter your name or company name. CANON OPER SYMBOLS Your name can be up to 24 characters long (including spaces). Tone...

  • Page 32: Printing A List To Check The Sender Information

    13. Press to register your entry. TX TERMINAL ID 14. Press to return to standby mode. Stop Stop 12/27 Printing a List to Check the Sender Information To check the sender information you have registered in the MultiPASS and to check the current settings of your unit, you can print the User’s Data List.
  • Page 33 12/27/2000 17:23 FAX 123 4567 1.USER SETTINGS UNIT TELEPHONE # UNIT NAME TX TERMINAL ID SCANNING CONTRAST OFFHOOK ALARM VOLUME CONTROL TEL LINE TYPE Chapter 2 CANON ***************************** USER’S DATA LIST ***************************** 123 4567 CANON TTI POSITION OUTSIDE IMAGE TELEPHONE # MARK STANDARD...

  • Page 34: Setting The Telephone Line Type

    Setting the Telephone Line Type In order to operate your MultiPASS, you must know if your unit is connected to a tone or rotary pulse line. Your unit is factory-set to operate with a tone line (TOUCH TONE). If you are unsure of the type of telephone line you have, check with your local telephone company.
  • Page 35 5. Use to select TEL LINE TYPE. TEL LINE TYPE 6. Press The current line type setting is displayed. TOUCH TONE 7. Use to select ROTARY PULSE. ROTARY PULSE 8. Press to register the new line type. REPORT SETTINGS 9. Press to return to standby mode.

  • Page 36: Chapter 3 Speed Dialing

    This chapter describes how to register and use the speed dialing features of your MultiPASS when you are using the unit as a stand-alone fax. If you are using the MultiPASS Desktop Manager software, you can set and control all the speed dialing features through the Desktop Manager.
  • Page 37 ❏ Group Dialing ...3-28 Creating Groups ...3-28 Changing/Deleting a Group Dialing Entry ...3-34 Using Group Dialing...3-36 ❏ Speed Dialing Lists...3-38 Printing the One-Touch or Coded Speed Dial List...3-38 Printing the Group Dial List ...3-42 Chapter 3 Speed Dialing...

  • Page 38: What Is Speed Dialing

    What Is Speed Dialing? Speed dialing allows you to streamline and customize dialing procedures by registering a fax/ telephone number and name under a button or code. You can then dial that number by pressing only one or a few buttons. Speed Dialing Methods The three speed dialing methods available with your MultiPASS are as follows.

  • Page 39: One-Touch Speed Dialing

    Group Dialing Group dialing allows you to dial a group of registered one-touch and/or coded speed dialing fax numbers. By registering a group for one-touch or coded speed dialing, you press only one or three buttons to send the same fax to several destinations. One-Touch Speed Dialing Registering Numbers for One-Touch Speed Dialing One-touch speed dialing allows you to dial a fax/telephone number at the press of one button.
  • Page 40 3. Use to select TEL REGISTRATION. TEL REGISTRATION 4. Press 1-TOUCH SPD DIAL 5. Press again. 6. Use If a one-touch speed dialing button has already been registered, the number registered under that button appears. If a group is already registered under a one-touch speed dialing button, GROUP DIAL appears.
  • Page 41 7. Press TELEPHONE NUMBER 8. Press again. TEL=_ 9. Use the numeric buttons to enter the fax/telephone number you want to register. TEL=20 545 8545_ OPER SYMBOLS The fax/telephone number can be up to 120 digits long (including spaces and pauses). Tone To enter a space, press To enter a pause in the number, press...
  • Page 42 DATA ENTRY OK NAME 11. Press again. 12. Use the numeric buttons to enter the name that goes with the number. Canon EUROPA :A OPER SYMBOLS The name can be up to 16 characters long (including spaces). Tone To enter letters, numbers, and symbols, refer to the instructions on...
  • Page 43 13. Press to register the name. DATA ENTRY OK 14. To continue registering other one-touch speed dialing buttons, repeat the procedure from step 6. -or- To finish registering one-touch speed dialing entries, press Stop 12/27 You can print the one-touch speed dial list showing all the numbers and names registered for one-touch speed dialing (see it easily when dialing.

  • Page 44: Changing/Deleting A One-Touch Speed Dialing Entry

    Changing/Deleting a One-Touch Speed Dialing Entry Follow this procedure to change a one-touch speed dialing entry or to delete all information registered under a button: 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3. Use to select TEL REGISTRATION. TEL REGISTRATION 4.
  • Page 45 5. Press again. 6. Use to select the one-touch speed dialing button you want to change. If a group is already registered under the one-touch speed dialing button you select, GROUP DIAL appears. 7. Press TELEPHONE NUMBER 8. Press again. TEL=20 545 8545_ Chapter 3 01=905 795 1111...
  • Page 46 To delete a number: 9. Press Clear TEL= Clear 10. Press ERASING END NAME The fax/telephone number and name registered under that button are deleted. 11. Press to return to standby mode. Stop Stop 12/27 To change the number or name: 9.
  • Page 47 To delete the entire entry, press 11. Press to register the fax/telephone number. DATA ENTRY OK NAME 12. Press again. Canon EUROPA :A Chapter 3 . Spaces are optional and are ignored during dialing. Space Redial/Pause to delete the rightmost digit. Clear...
  • Page 48 13. Use the numeric buttons to enter the new name over the previous name. If you want to keep the same name, ignore this step and go to the next step. Canon ITALIA :A OPER SYMBOLS Tone The name can be up to 16 characters long (including spaces).

  • Page 49: Using One-Touch Speed Dialing

    Using One-Touch Speed Dialing To use this feature, you must first register a number for one-touch speed dialing (see 1. Open the document tray. 2. Prepare the document and load it, face down, in the Automatic Document Feeder (ADF). The LCD display shows the following: Currently used memory: If you are sending in color to a fax machine with color capability, press turn on its light (see...
  • Page 50 3. Press the one-touch speed dialing button assigned to the number to which you wish to fax. Data Registration Memory Reference Space TEL=905 795 1111 Report Cleaning Clear Function The number registered under that one-touch speed dialing button is displayed. Resume If you press the wrong button, press If no fax number is assigned to the one-touch speed dialing button you press, the LCD...

  • Page 51: Coded Speed Dialing

    Coded Speed Dialing Registering Numbers for Coded Speed Dialing Coded speed dialing allows you to dial a fax/telephone number by pressing only three buttons. First you press the registered a fax/telephone number. You can register up to 100 fax/telephone numbers for coded speed dialing.
  • Page 52 4. Press 1-TOUCH SPD DIAL 5. Use to select CODED SPEED DIAL. CODED SPEED DIAL 6. Press A00= 7. Use to select a coded speed dialing code from 00 to 99. If a coded speed dialing code has already been registered, the number registered under that code appears.
  • Page 53 8. Press TELEPHONE NUMBER 9. Press again. TEL=_ 10. Use the numeric buttons to enter the fax/telephone number you want to register. TEL=3 3758 2110_ OPER SYMBOLS The fax/telephone number can be up to 120 digits long (including spaces and pauses). Tone To enter a space, press To enter a pause in the number, press...
  • Page 54 DATA ENTRY OK NAME 12. Press again. 13. Use the numeric buttons to enter the name that goes with the number. Canon Inc. OPER SYMBOLS The name can be up to 16 characters long (including spaces). Tone To enter letters, numbers, and symbols, refer to the instructions on...
  • Page 55 14. Press to register the name. DATA ENTRY OK 15. To continue registering other coded speed dialing codes, repeat the procedure from step 7. -or- To finish registering coded speed dialing entries, press Stop 12/27 You can print the coded speed dial list showing all the numbers and names registered for coded speed dialing (see dialing.

  • Page 56: Changing/Deleting A Coded Speed Dialing Entry

    Changing/Deleting a Coded Speed Dialing Entry 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3. Use to select TEL REGISTRATION. TEL REGISTRATION 4. Press 1-TOUCH SPD DIAL 5. Use to select CODED SPEED DIAL. CODED SPEED DIAL Chapter 3 Speed Dialing 3-21...
  • Page 57 6. Press 7. Use to select the coded speed dialing code you want to change. If a group is already registered under the coded speed dialing code you select, GROUP DIAL appears. 8. Press TELEPHONE NUMBER 9. Press again. TEL=3 3758 2110_ Chapter 3 00= 2131 1250 01=03 3758 2110...
  • Page 58 To delete a number: 10. Press Clear TEL= Clear 11. Press ERASING END NAME The fax/telephone number and name registered under that code are deleted. 12. Press to return to standby mode. Stop Stop 12/27 To change the number or name: 10.
  • Page 59 To delete the entire entry, press 12. Press to register the fax/telephone number. DATA ENTRY OK NAME 13. Press again. Canon Inc. Chapter 3 . Spaces are optional and are ignored during dialing. Space Redial/Pause to delete the rightmost digit. Clear...
  • Page 60 14. Use the numeric buttons to enter the new name over the previous name. If you want to keep the same name, ignore this step and go to the next step. Canon TOKYO OPER SYMBOLS Tone The name can be up to 16 characters long (including spaces).

  • Page 61: Using Coded Speed Dialing

    Using Coded Speed Dialing To use this feature, you must first register a number for coded speed dialing (see 1. Open the document tray. 2. Prepare the document and load it, facedown, in the Automatic Document Feeder (ADF). The LCD display shows the following: Currently used memory: If you are sending in color to a fax machine with color capability, press turn on its light (see...
  • Page 62 4. Use the numeric buttons to enter the two-digit code assigned to the number to which you wish to fax. OPER SYMBOLS Tone TEL=03 3758 2111 The number registered under that coded speed dialing code is displayed. If you enter the wrong code, press code.

  • Page 63: Group Dialing

    Group Dialing Creating Groups If you frequently send the same document to several destinations, you can create a group of these destinations and register them under a speed dialing button or code. This enables you to press a single one-touch speed dialing button, or press the code to send the same document to all the destinations in your group.
  • Page 64 3. Use to select TEL REGISTRATION. TEL REGISTRATION 4. Press 1-TOUCH SPD DIAL 5. Use to select GROUP DIAL. GROUP DIAL 6. Press 7. Select a one-touch speed dialing button or coded speed dialing code under which you want to register the group. Chapter 3 01=1-TOUCH SPD Speed Dialing...
  • Page 65 To register a group under a one-touch speed dialing button: to select the button under which you want to register the group (01 to 12). If a one-touch speed dialing button has already been registered, 1-TOUCH SPD or GROUP DIAL is displayed. -or- To register a group under a coded speed dialing code: Press...
  • Page 66 9. Press again. TEL= 10. Enter the one-touch or coded speed dialing numbers you want to register in the group. To enter a destination registered for one-touch speed dialing: Press Function number you want to register in the group. Then press Function You cannot enter numbers not registered for one-touch speed dialing (i.e., with the numeric buttons).
  • Page 67 To enter a destination registered for coded speed dialing: Press Coded Dial in the group. Coded Dial You cannot enter numbers not registered for coded speed dialing (i.e., with the numeric buttons). You can enter coded speed dialing codes that have a group registered under them. If you enter the wrong code, select that entry with The number registered under the code you enter will be displayed, or GROUP DIAL will be displayed if you select a group.
  • Page 68 12. Press again. 13. Use the numeric buttons to enter a name for the group. Canon GROUP 2_:1 OPER SYMBOLS The name can be up to 16 characters long (including spaces). Tone To enter letters, numbers, and symbols, refer to the instructions on 14.

  • Page 69: Changing/Deleting A Group Dialing Entry

    You can print the group dial list showing all the numbers and names registered for group dialing (see page 3-43). Keep this list near your MultiPASS so you can refer to it when dialing. Changing/Deleting a Group Dialing Entry If you want to change the entries in a group or delete a group, follow the instructions in Groups (see page...
  • Page 70 To delete an entry from a group: In step 7, select the group you want to make changes to. In step 10, use the button. Press the Clear return to standby mode. To delete a group completely: In step 7, select the group you want to delete. In step 10, press the In step 13, press the Chapter 3...

  • Page 71: Using Group Dialing

    Using Group Dialing To use this feature, you must first register a group of fax numbers for one-touch speed dialing or coded speed dialing (see 1. Open the document tray. 2. Prepare the document and load it, facedown, in the Automatic Document Feeder (ADF). The LCD display shows the following: Currently used memory: If you are sending in color to fax machines with color capability, press...
  • Page 72 To enter a group registered under a one-touch speed dialing button: Press the one-touch speed dialing button assigned to the group you wish to send the Data Registration document to. Memory Reference Space Report TEL=GROUP DIAL Cleaning Clear Function Resume If you press the wrong button, press To enter a group registered under a coded speed dialing code: Press...

  • Page 73: Speed Dialing Lists

    Speed Dialing Lists You can print lists of numbers registered for one-touch and coded speed dialing, and of numbers registered for group dialing. Printing the One-Touch or Coded Speed Dial List 1. Press Function Function 2. Press Report ACTIVITY REPORT Report 3.
  • Page 74 5. Use to select 1-TOUCH LIST or CODED DIAL LIST. CODED DIAL LIST 6. Press SORTED OUTPUT YES=( 7. Select whether you want the list to be printed with the destinations sorted. Press to print the list with the names of the destinations in alphabetical order. -or- Tone Press...
  • Page 75 1-TOUCH SPD DIAL LIST *********************************** CONNECTION ID Canon AUSTRALIA Canon CANADA Canon EUROPA Canon ITALIA Canon OPTICS CANON ************************************ CODED SPEED DIAL LIST ************************************ CONNECTION ID Canon DEUTSCH. Canon TOKYO Canon FRANCE Canon U.S.A. Canon GROUP 1 Canon UK Speed Dialing 3-40...

  • Page 76: Coded Speed Dial List

    GROUP DIAL 81 773 3173 Chapter 3 CANON ************************************ CODED SPEED DIAL LIST ************************************ CONNECTION ID Canon DEUTSCH. Canon FRANCE Canon GROUP 1 Canon TOKYO Canon U.S.A. Canon UK CANON ************************************ CODED SPEED DIAL LIST ************************************ CONNECTION ID Canon DEUTSCH.

  • Page 77: Printing The Group Dial List

    Printing the Group Dial List 1. Press Function Function 2. Press Report ACTIVITY REPORT Report 3. Use to select SPEED DIAL LIST. SPEED DIAL LIST 4. Press 1-TOUCH LIST 5. Use to select GROUP DIAL LIST. GROUP DIAL LIST Chapter 3 Speed Dialing 3-42...

  • Page 78: Printing Report

    6. Press PRINTING REPORT The unit begins printing the list. Group Dial List 12/27/2000 17:23 FAX 123 4567 21] Canon GROUP 1 03] Canon GROUP 2 Chapter 3 CANON ***************************** GROUP DIAL LIST ***************************** 01] 905 795 1111 Canon CANADA [A 03] 516p488 6700 Canon U.S.A.

  • Page 79: Chapter 4 Sending Faxes

    This chapter describes how to use your MultiPASS to send faxes. ❏ Preparing to Send a Fax...4-3 Adjusting the Quality of Your Faxes...4-3 Dialing Methods ...4-10 ❏ Sending Methods...4-11 Memory Sending ...4-11 Manual Sending...4-14 ❏ Canceling Sending...4-17 Removing the Document From the Automatic Document Feeder (ADF)...4-18 ❏...
  • Page 80 ❏ Documents Stored in Memory...4-33 Printing a List of Documents in Memory ...4-33 Printing a Document in Memory ...4-34 Deleting a Document From Memory ...4-39 ❏ Special Dialing...4-41 Dialing Through a Switchboard ...4-41 Dialing an International Number ...4-42 ❏ Switching Temporarily to Tone Dialing...4-44 Chapter 4 Sending Faxes...

  • Page 81: Preparing To Send A Fax

    Manual. Adjusting the Quality of Your Faxes Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents that are very close to the quality of the original. The MultiPASS allows you to send a document in color or black &...
  • Page 82 Sending in color (to fax machines that support color fax reception) Press the Color/B&W Color / B&W If you send a color document to a fax machine that does not support color faxing, the document will not be sent, and the LCD display will show this message: TRY AGAIN IN B/W. Try sending again in black &...
  • Page 83 Setting the resolution for black & white sending 1. Make sure the Color / B&W If not, press the 2. Press Resolution Resolution The current resolution setting is displayed. FAX STANDARD 3. Press Resolution Resolution You can select from the following: FAX STANDARD 203 ×...
  • Page 84 FAX PHOTO 203 × 196 dpi with halftones — Suitable for documents that contain photographs. With this setting, areas of the document that contain photos are automatically scanned with 64 levels of gray, rather than just two (black & white). This gives a much better reproduction of photos, though the transmission time is longer.
  • Page 85 FAX FINE Provides a higher quality color resolution. After about 10 seconds, the LCD display returns to standby mode. You can change the resolution setting while the document is being scanned for sending. However, please note that your new setting will only be effective from the next page scanned. Setting the Scanning Contrast Contrast is the difference in brightness between the lightest and darkest parts of a printed document.
  • Page 86 3. Press USER SETTINGS 4. Press again. DATE & TIME 5. Use to select SCAN CONTRAST. SCAN CONTRAST 6. Press Chapter 4 STANDARD Sending Faxes...
  • Page 87 7. Use to select the scanning contrast you want. You can select from the following: This is the default setting; it is adequate for most documents. Suitable for light documents. Suitable for dark documents. 8. Press OFFHOOK ALARM 9. Press to return to standby mode.

  • Page 88: Dialing Methods

    Dialing Methods There are several ways of dialing the number of the party you want to send to: Regular Dialing Dial a fax number by using the numeric buttons, just like dialing a telephone number. One-Touch Speed Dialing Dial a fax number by pressing the one-touch speed dialing button (01 to 12) that the number is assigned to.

  • Page 89: Sending Methods

    Sending Methods This section describes the methods and advantages of the two main sending methods: Memory sending Allows you to send a document easily and quickly. Manual sending Allows you to talk to the other party before you send the document. Memory Sending Memory sending is a quick and easy way to send a document.
  • Page 90 1. Open the document tray. 2. Prepare the document and load it, facedown, in the Automatic Document Feeder (ADF). The LCD display shows the following: Currently used memory: If you are sending in color to a fax machine with color capability, press turn on its light (see If necessary, you can adjust the resolution and contrast (see You may not be able to use memory sending if the percentage shown in the MEMORY...
  • Page 91 4. Press Start/Scan Start / Scan If you used speed dialing to dial the number, the unit will automatically begin scanning the document into memory a few seconds after making the entry. You will see a series of brief messages showing details on the transmission. To cancel the transmission once the unit has started to dial, press then asks you to confirm canceling.

  • Page 92: Manual Sending

    Manual Sending Manual sending allows you to talk to the other party before you send the document. This method is useful if the other party must manually set their fax machine to receive before they can receive a fax. To use this mode, you need to connect a telephone to your MultiPASS. 1.
  • Page 93 3. Press Hook Hook TEL= You can also lift the handset of the telephone connected to your unit instead of pressing Hook You can adjust the volume of the speaker (see 4. Dial the other party’s telephone/fax number. TEL= Use one of the dialing methods described earlier in this chapter. If you make a mistake during dialing, press again from step 3.
  • Page 94 6. When you are ready to send the document, ask the other party to press the start button on their fax unit. 7. When you hear the high-pitched signal of the other party’s fax unit press Start / Scan unit and then hang up the handset. The unit begins sending the document.

  • Page 95: Canceling Sending

    Canceling Sending Follow this procedure if you want to stop sending a document before transmission is completed: 1. Press Stop Stop For manual sending, the transmission is canceled. For memory sending, the MultiPASS asks you to confirm that you want to cancel. CANCEL? YES=( 2.

  • Page 96: Removing The Document From The Automatic Document Feeder (Adf)

    Removing the Document From the Automatic Document Feeder (ADF) Do not try to pull the document out without opening the operation panel, or you might tear or smudge the document. 1. Open the operation panel by gently pulling it toward you. Chapter 4 Sending Faxes 4-18...
  • Page 97 2. Remove the document by pulling it out from the top or bottom. If the paper does not pull out easily, do not force it. Chapter 4 Sending Faxes 4-19...
  • Page 98 3. When you are finished, close the operation panel by pressing it down from the center. Be sure to close the operation panel until it locks into place. Otherwise, the unit will not function properly. Chapter 4 Sending Faxes 4-20...

  • Page 99: Redialing When The Line Is Busy

    Redialing When the Line Is Busy There are two methods of redialing: manual redialing and automatic redialing. Manual Redialing Press the Redial/Pause (This also starts redialing regardless of whether automatic redialing is enabled.) Canceling Manual Redialing To cancel manual redialing, press the Automatic Redialing When you are sending using memory sending and the other party’s line is busy, the unit waits a specified time and then dials the same number again.
  • Page 100 You can turn automatic redialing off and on. Also, you can adjust the number of redialing attempts and the time interval between attempts (see If all redial attempts are unsuccessful, the unit will cancel the transmission and print an Error TX Report to remind you that the transmission was not completed (see When using automatic redialing, the LCD display alternately displays AUTO REDIAL and the transaction number (TX/RX NO.) while it is waiting to redial.
  • Page 101 Canceling Automatic Redialing You cannot cancel automatic redialing with the cancel automatic redialing, follow these steps. 1. Wait until the MultiPASS begins redialing. DIALING 2. Press Stop Stop The MultiPASS asks you to confirm that you want to cancel. CANCEL? YES=( 3.
  • Page 102 If the TX Report feature is deactivated, the Error TX Report will not be printed (see If you want to cancel a transmission while the unit is waiting to redial, refer to Document From Memory Setting Up Automatic Redialing You can set up the following options for automatic redialing: The number of times the MultiPASS attempts to redial.
  • Page 103 2. Press Data Registration DATA REGSTRATION Data Registration 3. Press USER SETTINGS 4. Use to select TX SETTINGS. TX SETTINGS 5. Press ECM TX 6. Use to select AUTO REDIAL. AUTO REDIAL Chapter 4 Sending Faxes 4-25...
  • Page 104 7. Press If OFF is selected, use 8. Press REDIAL TIMES 9. Press again. The current setting is displayed. 10. Use the numeric buttons to enter the number of times you want the unit to redial. OPER SYMBOLS You can select from 1 to 10 times. Tone The default setting is twice.
  • Page 105 11. Press to register your new setting. REDIAL INTERVAL 12. Press again. The current setting is displayed. 13. Use the numeric buttons to enter the time interval between redialings. OPER SYMBOLS You can select from 2 to 99 minutes. Tone The default setting is 2 minutes.

  • Page 106: Sequential Broadcasting

    Sequential Broadcasting Sending a Document to More Than One Destination Follow this procedure to scan a document once and send it to several destinations. With this sending method, called sequential broadcasting, you can send the same document to a maximum of 113 destinations.
  • Page 107 Transmitting the Document 1. Open the document tray. 2. Prepare the document and load it, facedown, in the Automatic Document Feeder (ADF). The LCD display shows the following: Currently used memory: If you are sending in color to a fax machine with color capability, press turn on its light (see If necessary, you can adjust the resolution and contrast (see 3.
  • Page 108 Coded speed dialing Press Coded Dial Be sure to press Coded Dial Regular dialing Use the numeric buttons to enter the fax number, then press the broadcast list. You can only enter one fax number this way. Tone Chapter 4 , then use the numeric buttons to enter the two-digit code.
  • Page 109 If you enter the wrong destination, press enter the correct destination. You must dial the second number within five seconds of dialing the first number. All subsequent numbers must be dialed within 10 seconds. If you wait longer than the time out interval before dialing the next number, the unit will start scanning the document.

  • Page 110: Delayed Sending

    MultiPASS for delayed sending. To print, copy, or send other documents after setting the MultiPASS for delayed sending, simply follow the procedures described in this manual or in your MultiPASS C530/C560 User’s Manual. Chapter 4...

  • Page 111: Documents Stored In Memory

    Documents Stored in Memory Printing a List of Documents in Memory The MultiPASS can print out a list of documents stored in memory, along with the transaction number (TX/RX NO.) of each. Once you know the transaction number of a document in memory, you can print it or delete it.

  • Page 112: Printing A Document In Memory

    Chapter 4 CANON ****************************** DOC. MEMORY LIST ****************************** MODE CONNECTION TEL/ID PGS. [A 01] Canon TOKYO COL [ 04] Canon ITALIA 01] Canon CANADA [A 02] Canon FRANCE 03] Canon GROUP 2 Black & White Document in Memory Printing possible...
  • Page 113 1. Press Function Function 2. Press Memory Reference DOC. MEMORY LIST Memory Reference 3. Use to select PRINT DOCUMENT. PRINT DOCUMENT 4. Press TX/RX NO. Chapter 4 0001 Sending Faxes 4-35...
  • Page 114 5. Use to select the transaction number (TX/RX NO.) of the document you want to print. TX/RX NO. The marks before the transaction number (TX/RX NO.) have the following meanings: (No mark): The document is in black & white. & If you are unsure of the transaction number (TX/RX NO print, you can print the list of documents stored in memory (see 6.
  • Page 115 7. Select whether you want to print the first page of the document only, or all pages of the document. Press to print the first page only. -or- Tone Press to print all pages. SYMBOLS If you have the BC-21e Color BJ Cartridge installed, the MultiPASS starts printing the document.
  • Page 116 If you are printing a color document and have the BC-22e Photo BJ Cartridge installed, the following messages alternate in the LCD display: PRINT W/BC-22e? YES=( Press to print the document with the BC-22e Photo BJ cartridge. -or- Press to cancel printing. The unit returns to step 5. You cannot print a black &...

  • Page 117: Deleting A Document From Memory

    Deleting a Document From Memory 1. Press Function Function 2. Press Memory Reference DOC. MEMORY LIST Memory Reference 3. Use to select DELETE DOCUMENT. DELETE DOCUMENT 4. Press TX/RX NO. 0001 Chapter 4 Sending Faxes 4-39...
  • Page 118 5. Use to select the transaction number (TX/RX NO.) of the document you want to delete. TX/RX NO. The marks before the transaction number (TX/RX NO.) have the following meanings: (No mark): The document is in black & white. & If you are unsure of the transaction number (TX/RX NO.) of the document you want to delete, you can print the list of documents stored in memory (see 6.

  • Page 119: Special Dialing

    7. Press to delete the document. If you change your mind and want to keep the document in memory, press Tone The MultiPASS deletes the document. 8. To continue deleting other documents in memory, repeat the procedure from step 5. -or- Press to return to standby mode.

  • Page 120: Dialing An International Number

    Dialing an International Number Be sure to adjust the document feed lever before loading your document. 1. Open the document tray. 2. Prepare the document and load it, facedown, in the ADF. The LCD display shows the following: Currently used memory: If you are sending in color to a fax machine with color capability, press turn on its light (see If necessary, you can adjust the resolution and contrast (see...
  • Page 121 3. Use the numeric buttons to dial the international access code. TEL= OPER SYMBOLS If you make a mistake during dialing, press Tone For details on the international access code, contact your local telephone company. 4. Use the numeric buttons to dial the country code, the area code, and the fax/telephone number of the other party.

  • Page 122: Switching Temporarily To Tone Dialing

    Switching Temporarily to Tone Dialing Many information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your unit is connected to a rotary pulse line, follow this procedure to set the unit temporarily for tone dialing. 1.
  • Page 123 3. When the recorded message of the information service answers, press dialing. Tone TEL= When If you pressed other party. 4. Use the numeric buttons to enter the numbers requested by the information service. TEL=7654321T OPER SYMBOLS Numbers entered after pressing Tone 5.

  • Page 124: Receiving Faxes

    This chapter describes the different methods for receiving faxes. You will also find instructions on setting the MultiPASS to receive color faxes. ❏ Different Ways to Receive a Fax ...5-2 Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode ...5-3 Receiving Faxes Manually: MANUAL MODE ...5-13 Receiving Faxes Automatically: FAX ONLY MODE ...5-16 Receiving With an Answering Machine: ANS.MACHINE MODE...5-19...

  • Page 125: Different Ways To Receive A Fax

    Different Ways to Receive a Fax The MultiPASS provides you with several modes for receiving faxes. To decide which mode will best suit your requirements, consider how you want to use the MultiPASS. Fax/Tel Mode Use this mode if you will occasionally use the MultiPASS as a telephone. In this mode, if an incoming call is from a fax machine, the MultiPASS receives the faxes automatically, without ringing;...

  • Page 126: Receiving Both Faxes And Telephone Calls Automatically: Fax/Tel Mode

    ANS.MACHINE MODE Use this mode if you plan to connect an answering machine to the MultiPASS to receive faxes and phone messages. The answering machine will answer all calls and the MultiPASS will monitor for incoming faxes. DRPD Use this mode if you have subscribed to a Distinctive Ring Pattern Detection (DRPD) service offered by some telephone companies.
  • Page 127 Setting Fax/Tel Mode Your MultiPASS is factory-set to Fax/Tel Mode. If you have not changed the receive mode to FAX ONLY MODE or DRPD, simply follow this procedure: 1. Press Receive Mode Receive Mode Fax/Tel Mode After a few seconds, the LCD display changes to the following display: 12/27 If you have previously set FAX ONLY MODE or DRPD in the RX MODE setting of the RX SETTINGS menu, you will have to change the mode back to FAX/TEL AUTO SW.
  • Page 128 3. Press USER SETTINGS 4. Use to select RX SETTINGS. RX SETTINGS 5. Press ECM RX 6. Use to select RX MODE. RX MODE 7. Press FAX ONLY MODE Chapter 5 Receiving Faxes...
  • Page 129 8. Use to select FAX/TEL AUTO SW. FAX/TEL AUTO SW 9. Press RING START TIME 10. Press to return to standby mode. Stop Stop 12/27 11. Confirm that FaxTel is displayed in the LCD display. If FaxTel is not displayed, press seconds, the LCD display returns to standby mode.
  • Page 130 Fax/Tel Mode Options You can control precisely how your MultiPASS handles incoming calls by adjusting the settings described below. RING START TIME When a call comes in, the unit checks to see if it is a person’s voice or a fax machine trying to send a document.
  • Page 131 DEFAULT ACTION Not all fax machines are capable of sending a fax tone (the CNG tone that warns the receiving fax machine that a fax is coming). In those cases, the unit may think that the call coming in is a voice call and rings to alert you of the call (the amount of time it is going to ring is determined by the F/T RING TIME setting above).
  • Page 132 What Happens When Fax/Tel Mode Is Selected Type of call Telephone charges begin for the caller. RING START TIME (Factory default setting = 8 sec.) F/T RING TIME (Factory default setting =15 sec.) RECEIVE (factory default setting) and DISCONNECT. Not all fax machines are capable of sending a fax tone.
  • Page 133 Setting Fax/Tel Mode Options 1. Follow steps 1 to 9 starting on RING START TIME 2. Press 3. Use the numeric buttons to enter the time the unit waits before ringing when it receives a call. ❏ You can select from 0 to 30 seconds. OPER SYMBOLS ❏...
  • Page 134 5. Press again. 6. Use the numeric buttons to enter the time the unit rings while waiting for someone to pick up the handset of the telephone or extension phone. You can select from 10 to 45 seconds. OPER SYMBOLS The factory default setting is 15 seconds.
  • Page 135 9. Use to select RECEIVE or DISCONNECT. This setting tells the unit what to do if no one picks up the handset of the telephone or extension phone within the specified ring time set in step 6. Select RECEIVE to receive the call, or DISCONNECT to disconnect the call. The default setting is RECEIVE.

  • Page 136: Receiving Faxes Manually: Manual Mode

    Receiving Faxes Manually: MANUAL MODE In MANUAL MODE, if you connect a telephone to your unit, you can use the telephone to receive normal telephone calls and also to activate your MultiPASS to start receiving a document. If you place the phone away from the MultiPASS (on your desk, for example) and activate receiving from this phone, this is called remote receiving.
  • Page 137 Receiving a Fax Manually Before attempting to receive manually, confirm that you have done the following: 1. Make sure Manual is displayed in the LCD display. 12/27 2. Make sure you have connected a telephone to the MultiPASS. Follow the procedure below to receive a fax manually: 3.
  • Page 138 If you hear a slow beep tone or silence: 4. Someone is trying to send you a fax. If the telephone is close to your unit, press Start / Scan handset. If the telephone is located away from your unit, dial 25 (the remote receiving ID) on your telephone and hang up.

  • Page 139: Receiving Faxes Automatically: Fax Only Mode

    Receiving Faxes Automatically: FAX ONLY MODE When the MultiPASS is set up for a dedicated line, set FAX ONLY MODE to automatically receive documents whenever a call comes over the fax line. Setting FAX ONLY MODE 1. Press Function Function 2.
  • Page 140 5. Press ECM RX 6. Use to select RX MODE. RX MODE 7. Press FAX/TEL AUTO SW 8. Use to select FAX ONLY MODE. 9. Press Chapter 5 FAX ONLY MODE INCOMING RING Receiving Faxes 5-17...
  • Page 141 10. Press to return to standby mode. Stop Stop 12/27 11. Confirm that FaxOnly is displayed in the LCD display. If FaxOnly is not displayed, press few seconds, the LCD display returns to standby mode. 12/27 The MultiPASS assumes all incoming calls are from fax machines sending faxes. It receives the documents automatically and disconnects all voice calls.

  • Page 142: Receiving With An Answering Machine: Ans.machine Mode

    Receiving With an Answering Machine: ANS.MACHINE MODE Connecting an answering machine to the MultiPASS allows you to receive faxes and phone messages while you are out of the office. In ANS.MACHINE MODE, the MultiPASS allows the answering machine to answer incoming calls, then listens for the fax tone and automatically receives the fax if it detects this tone.

  • Page 143: Receiving Using The Distinctive Ring Pattern Detection Feature: Drpd

    Using the MultiPASS With an Answering Machine Follow these guidelines when using the MultiPASS with an answering machine: Set the answering machine to answer on the first or second ring. When recording the outgoing message on the answering machine: The entire message must be no more than 15 seconds long. In the message, tell your callers how to send a fax.
  • Page 144 Types of Ring Patterns Your telephone company will assign a distinctive ring pattern to each number when you order the DRP service. The setting you make in the MultiPASS must match the setting assigned by the telephone company. You can set the MultiPASS for the following ring patterns: NORMAL RING Ring type of normal telephone line (recommended for voice calls) DOUBLE RING...
  • Page 145 Setting DRPD 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3. Press USER SETTINGS 4. Use to select RX SETTINGS. RX SETTINGS 5. Press ECM RX Chapter 5 Receiving Faxes 5-22...
  • Page 146 6. Use to select RX MODE. RX MODE 7. Press FAX ONLY MODE 8. Use to select DRPD. 9. Press NORMAL RING Chapter 5 DRPD Receiving Faxes 5-23...
  • Page 147 10. Use to select the type of ring pattern you want to set. DOUBLE RING You can select from the following: NORMAL RING DOUBLE RING SHORT-SHORT-LONG SHORT-LONG-SHORT OTHER RING TYPE FAX/TEL AUTO SW If you select FAX/TEL AUTO SW, go to step 11 on If you selected a setting other than FAX/TEL AUTO SW in step 10: 11.
  • Page 148 13. Use the numeric buttons to enter the fax/telephone number assigned for receiving a call for the ring pattern you selected in step 10. This number is transmitted to the caller’s fax machine and displayed in the caller’s LCD display as verification. OPER SYMBOLS Tone...
  • Page 149 16. Use the numeric buttons to enter your name or company name (or some other fax recipient’s identification) for the ring pattern you selected in step 10. This name is transmitted to another Canon fax machine and displayed in that fax machine’s LCD display as verification.
  • Page 150 17. Press to register your entry. DATA ENTRY OK RX MODE 18. Press again. The current setting is displayed. 19. Use to select the type of call to be received for the ring pattern you selected in step 10. You can select from the following: FAX/TEL AUTO SW Chapter 5 Receiving Faxes...
  • Page 151 20. Press to register your setting. SHORT-SHORT-LONG 21. To continue registering other ring patterns, repeat the procedure from step 10. -or- Press to return to standby mode. Stop Stop 12/27 If the RX MODE setting is set to DRPD, only DRPD will be displayed in the LCD display when the button is pressed.
  • Page 152 12. Press 13. Use the numeric buttons to enter the time the unit waits before ringing when it receives a call. You can select from 0 to 30 seconds. OPER SYMBOLS The factory default setting is eight seconds. Tone 14. Press to register your setting.
  • Page 153 16. Use the numeric buttons to enter the time the unit rings while waiting for someone to pick up the handset of the telephone or extension phone. You can select from 10 to 45 seconds. OPER SYMBOLS The factory default setting is 15 seconds. Tone 17.
  • Page 154 19. Use to select RECEIVE or DISCONNECT. This setting tells the unit what to do if no one picks up the handset of the telephone or extension phone within the specified ring time set in step 16. Select RECEIVE to receive the call, or DISCONNECT to disconnect the call. The default setting is RECEIVE.
  • Page 155 How DRPD Responds to Calls When there is an incoming call, the MultiPASS checks the incoming ring pattern and determines the type of pattern being received. The MultiPASS may require up to 10 seconds to determine the pattern type. During this time, any telephone device connected to the MultiPASS reacts according to how you registered the setting.
  • Page 156 Communicating Using the Distinctive Ring Pattern Detection (DRPD) Feature Using the MultiPASS with a DRP service is almost the same as using it with a normal telephone line. When you turn on DRPD, the receive mode defaults to DRPD. When someone calls using the number assigned for telephone communication, the MultiPASS rings in the pattern you registered for telephone calls.

  • Page 157: Receiving In Color

    Receiving in Color Your MultiPASS has been factory-set to receive faxes in color from fax machines with color capability. When receiving a fax, your MultiPASS detects if the incoming fax is a color or black & white transaction, and prints the fax accordingly. For automatic printing of received color faxes, you need to have the BC-21e Color BJ Cartridge installed in your unit.

  • Page 158: Setting Color Reception

    Setting Color Reception Your MultiPASS is factory-set to receive in color when you receive faxes from other color fax machines. Follow this procedure to disable or enable this setting: 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3.
  • Page 159 6. Use to select COLOR RX. COLOR RX 7. Press 8. Use to select OFF or ON. 9. Press PRINTER SETTINGS 10. Press to return to standby mode. Stop Stop 12/27 Chapter 5 FaxTel Receiving Faxes 5-36...

  • Page 160: Receiving While Registering, Copying, Or Printing

    Receiving While Registering, Copying, or Printing As the MultiPASS is a multitasking device, it can receive faxes and phone calls while you are entering your user information, making copies, or printing. If you receive a fax while you are making copies or printing, the MultiPASS stores the incoming fax in memory.
  • Page 161 BCI-21 Color Ink Tank has run out of ink The BCI-21 Color Ink Tank installed in the MultiPASS has run out of ink while printing. COLOR INK EMPTY Change the BCI-21 Color Ink Tank in the BC-21e Color BJ Cartridge (see your User’s Manual for details).
  • Page 162 BJ cartridge not installed There is no BJ cartridge installed in the MultiPASS. PUT IN CARTRIDGE Install a BJ cartridge (see your User’s Manual for details). The unit automatically prints the pages stored in memory. Incorrect BJ cartridge installed The MultiPASS has received a fax, but the incorrect BJ cartridge is installed. INSTALL BC-21e INSTALL BC21e/20 Replace the BJ cartridge in the unit with the correct BJ cartridge (see your User’s Manual for...
  • Page 163 Paper jam has occurred A paper jam has occurred in the MultiPASS while printing. CLEAR PAPER JAM Clear the paper jam (see your User’s Manual for details). Then press the the pages stored in memory. The MultiPASS memory can store up to approximately 42 pages (based on ITU-T/CCITT No.

  • Page 164: Canceling Receiving

    Canceling Receiving Follow this procedure if you want to stop receiving a fax before reception is completed: 1. Press Stop Stop The MultiPASS asks you to confirm that you want to cancel. CANCEL? YES=( 2. Press to cancel receiving. TX/RX CANCELLED Tone TX/RX NO.
  • Page 165 This chapter shows you how to print lists and reports. ❏ Summary of Lists and Reports...6-2 ❏ Abbreviations Used in Transaction Reports...6-4 ❏ Activity Report ...6-5 ❏ Transmission (TX) Reports...6-7 Error TX Report ...6-7 TX Report ...6-8 TX Report With First Page ...6-9 ❏...

  • Page 166: Summary Of Lists And Reports

    Summary of Lists and Reports You can print the following lists and reports from your MultiPASS. Most of the lists and reports can be found in this section. However, you may also need to refer to other chapters for details on some of them.
  • Page 167 Reception (RX) Reports Error RX Report This report prints every time an error occurs during fax reception. RX Report This report can be printed every time a fax is received. Memory Lists/Reports Document Memory List This list prints details of all documents currently stored in memory. Memory Clear Report This report prints when power is restored after a power failure.

  • Page 168: Abbreviations Used In Transaction Reports

    Abbreviations Used in Transaction Reports The following abbreviations are used in transaction reports. ST. TIME USAGE T PGS. RESULT Chapter 6 Represents the time the last attempt was made to transmit a document. Represents the amount of time it took to transmit. The usage time is also printed in the Result column of the Activity Report along with any error codes.

  • Page 169: Activity Report

    Activity Report Follow this procedure to print a list of the previous 20 transactions. 1. Press Function Function 2. Press Report ACTIVITY REPORT Report 3. Press PRINTING REPORT Chapter 6 Reports and Lists...

  • Page 170: Reports And Lists

    PREVIOUS REPORT. Chapter 6 CANON ***************************** ACTIVITY REPORT ***************************** CONNECTION TEL CONNECTION ID 905 795 1111 Canon CANADA 5001 AUTO RX 905 795 1111 Canon CANADA 5002 AUTO RX 03 3758 2111 Canon TOKYO 0001 B’CAST 2 887 0166 Canon AUSTRALIA 0001 B’CAST...

  • Page 171: Transmission (Tx) Reports

    CANON ******************************* ERROR TX REPORT ******************************* TX FUNCTION WAS NOT COMPLETED TX/RX NO 0003* CONNECTION TEL 1 432 2060 CONNECTION ID Canon OPTICS ST. TIME 12/27 14:59 USAGE T 00’04 PGS. SENT RESULT #018 7-10). BUSY/NO SIGNAL Reports and Lists...

  • Page 172: Tx Report

    * For color transmissions, the message :COLOR TX is printed next to the TX/RX NO. Chapter 6 page 7-10). CANON *********************** TX REPORT *********************** TRANSMISSION OK TX/RX NO 0003* CONNECTION TEL 1 432 2060 CONNECTION ID Canon OPTICS ST. TIME 12/27 14:59 USAGE T 00’18 PGS. SENT RESULT Reports and Lists...

  • Page 173: Tx Report With

    TELEPHONE BOOLE (945 13) 51617 – FAX 123456 Our Ref. 350/PJC/EAC Dr. P. N. Cundall, Mining Surveys Ltd., Holroyd Road, Reading, Berks. PRINT WITH IMAGE 0004 20 545 8545 Canon EUROPA 12/27 14:59 00’18 27 December, 2000 Reports and Lists...

  • Page 174: Multi-Transaction (Tx/Rx) Report

    For color transmissions, the message :COLOR TX is printed next to the TX/RX NO. Chapter 6 CANON ******************************** MULTI TX/RX REPORT ******************************** 0054* ––––– 01]905 795 1111 Canon CANADA [ A 02]1 49 39 25 25 Canon FRANCE [ A 01]03 3758 2111 Canon TOKYO ––––– Reports and Lists 6-10...

  • Page 175: Reception (Rx) Reports

    *For color receptions, the message :COLOR RX is printed next to the TX/RX NO. Chapter 6 page 7-10). CANON *********************** RX REPORT *********************** INCOMPLETE RECEPTION TX/RX NO 5003* CONNECTION TEL CONNECTION ID Canon OPTICS ST. TIME 12/27 14:59 USAGE T 00’04 PGS. RESULT 1 432 2060 STOP Reports and Lists 6-11...

  • Page 176: Rx Report

    * For color receptions, the message :COLOR RX is printed next to the TX/RX NO. Chapter 6 page 7-10). CANON *********************** RX REPORT *********************** RECEPTION OK TX/RX NO 5004* CONNECTION TEL CONNECTION ID Canon CANADA ST. TIME 12/27 14:59 USAGE T 01’59 PGS. RESULT 905 795 1111 Reports and Lists 6-12...

  • Page 177: Memory Clear Report

    TX/RX NO 0023 0024 Chapter 6 CANON ************************************ MEMORY CLEAR REPORT ************************************ MEMORY FILES DELETED MODE CONNECTION TEL/ID B’CAST 01] Canon CANADA 05] Canon OPTICS TRANSMIT [A 32] Canon UK PGS. SET TIME 12/27 16:03 12/27 16:08 Reports and Lists 6-13...
  • Page 178 This chapter contains a comprehensive list of all the settings you can perform from the operation panel of your MultiPASS. ❏ Understanding the Menu System ...7-3 Summary of Menus...7-3 ❏ User Settings ...7-5 Accessing the User Settings Menu ...7-5 User Settings Menu ...7-7 ❏...
  • Page 179 ❏ Printer Settings...7-17 Accessing the Printer Settings Menu ...7-17 Printer Settings Menu ...7-19 ❏ System Settings ...7-20 Accessing the System Settings Menu ...7-20 System Settings Menu ...7-22 Chapter 7 Summary of Settings...

  • Page 180: Understanding The Menu System

    Understanding the Menu System The MultiPASS menu system allows you to customize the way your unit operates. The menu system consists of six menus, each containing settings that control different functions of your MultiPASS. Summary of Menus A menu system, under the and set up different features.
  • Page 181 TX (Transmission) SETTINGS Use these settings to customize how the MultiPASS sends documents. With these settings you can turn Error Correction Mode (ECM) on and off, set the pause time, and set up redialing and other features. RX (Reception) SETTINGS Use these settings to customize how the MultiPASS receives documents.

  • Page 182: User Settings

    User Settings Accessing the User Settings Menu 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3. Press USER SETTINGS 4. Press again. DATE & TIME Chapter 7 Summary of Settings...
  • Page 183 5. Refer to the table on the following page and follow these guidelines to select and register settings: To register a setting or access sub-settings, press To return to a previous level, press In order for your settings to be registered, be sure to press information.

  • Page 184: User Settings Menu

    User Settings Menu Name Description DATE & TIME Set the date using the numeric buttons. Set the time (24-hour clock) using the numeric buttons. UNIT TELEPHONE # Enter your fax/telephone number using the numeric buttons (up to 20 digits). UNIT NAME Enter your name or company name you want to appear at the top of each fax page you send (up to 24 characters).

  • Page 185: Report Settings

    Report Settings Accessing the Report Settings Menu 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3. Press USER SETTINGS 4. Use to select REPORT SETTINGS. REPORT SETTINGS Chapter 7 Chapter 7 Summary of Settings Summary of Settings...
  • Page 186 5. Press TX REPORT 6. Refer to the table on the following page and follow these guidelines to select and register settings: To register a setting or access sub-settings, press To return to a previous level, press In order for your settings to be registered, be sure to press information.

  • Page 187: Report Settings Menu

    Report Settings Menu Name Description TX REPORT Enable/disable automatic printing of the transmission report. PRINT ERROR ONLY: Prints the transmission report only when a transmission error occurs. OUTPUT YES: Prints the transmission report every time you send a document. OUTPUT NO: Turns off the transmission report feature. PRINT WITH If you choose OUTPUT YES or PRINT ERROR ONLY, enable/disable printing of the first page of the fax with the transmission report.

  • Page 188: Tx (Transmission) Settings

    TX (Transmission) Settings Accessing the TX Settings Menu 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3. Press USER SETTINGS 4. Use to select TX SETTINGS. TX SETTINGS 5. Press ECM TX Chapter 7 Summary of Settings 7-11...
  • Page 189 6. Refer to the table on the following page and follow these guidelines to select and register settings: To register a setting or access sub-settings, press To return to a previous level, press In order for your settings to be registered, be sure to press information.

  • Page 190: Tx Settings Menu

    TX Settings Menu Name Description ECM TX Enable/disable Error Correction Mode (ECM) during transmission. MID PAUSE SET Select the length of the pause entered between numbers with the Redial/Pause button. AUTO REDIAL Select whether the MultiPASS redials if the other party’s line is busy on the first attempt. REDIAL TIMES Select the number of redial attempts.

  • Page 191: Rx (Reception) Settings

    RX (Reception) Settings Accessing the RX Settings Menu 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3. Press USER SETTINGS 4. Use to select RX SETTINGS. RX SETTINGS 5. Press ECM RX Chapter 7 Chapter 7 Summary of Settings Summary of Settings 7-14...
  • Page 192 6. Refer to the table on the following page and follow these guidelines to select and register settings: To register a setting or access sub-settings, press To return to a previous level, press In order for your settings to be registered, be sure to press information.

  • Page 193: Rx Settings Menu

    RX Settings Menu Name Description ECM RX Enable/disable Error Correction Mode (ECM) during reception. RX MODE Select the receive mode. Refer to receive mode. If you select DRPD or FAX/TEL AUTO SW, you can select sub-settings. For details on these sub-settings, refer to INCOMING RING When the MultiPASS is set to FAX ONLY MODE or FAX/TEL, enable/disable ringing when the MultiPASS receives a call.

  • Page 194: Printer Settings

    Printer Settings Accessing the Printer Settings Menu 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3. Press USER SETTINGS 4. Use to select PRINTER SETTINGS. PRINTER SETTINGS 5. Press RX REDUCTION Chapter 7 Summary of Settings 7-17...
  • Page 195 6. Refer to the table on the following page and follow these guidelines to select and register settings: To register a setting or access sub-settings, press To return to a previous level, press In order for your settings to be registered, be sure to press information.

  • Page 196: Printer Settings Menu

    Printer Settings Menu Name Description RX REDUCTION Enable/disable reduction of faxes to fit on the recording paper. REDUCE DIMENSION Select the direction of the reduction. PAPER SIZE Select the size of the paper loaded in the multi-purpose tray. ECONOMY PRT Enable/disable economy printing for black &...

  • Page 197: System Settings

    System Settings Accessing the System Settings Menu 1. Press Function Function 2. Press Data Registration DATA REGSTRATION Data Registration 3. Press USER SETTINGS 4. Use to select SYSTEM SETTINGS. SYSTEM SETTINGS 5. Press DATE SETUP Chapter 7 Summary of Settings 7-20...
  • Page 198 6. Refer to the table on the following page and follow these guidelines to select and register settings: To register a setting or access sub-settings, press To return to a previous level, press In order for your settings to be registered, be sure to press information.

  • Page 199: System Settings Menu

    System Settings Menu Name Description DATE SETUP Select the date format displayed in the LCD display and printed on faxes you send. DISPLAY LANGUAGE Select the language of the LCD display messages. TX START SPEED Select the speed at which the MultiPASS starts transmitting. Select a lower speed if you have difficulties connecting over long distance or noisy lines.

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Multipass c560

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