Evaluate Cost Control - Xerox WorkCentre 7335 Evaluator Manual

EVALUATE COST CONTROL

One of the most important things to consider when evaluating a device with color capabilities is to
understand the cost of operation. Does the vendor provide the tools you need to control access and use of
the system's color features? Are you charged a premium for the black-and-white output you create because
the system is color capable? Are the accounting tools available to help track and assign printing costs?
Does the vendor offer tools and services to help you right-size your deployment?
hOW ThE WOrKCENTrE 7300 SErIES EXCEEdS ThE COST CONTrOl rEQuIrEMENT:
ACCOuNTING CAPAbIlITIES
Xerox provides multiple levels of accounting capabilities to give your organization the control it
needs for tracking and assigning color costs. Xerox also provides tools to control employee access to
the color features of your WorkCentre 7300 series MFP — you have complete control of your color
output costs.
• Auditron — controls, tracks and enables quota setting for color output for copy, print, scan
and fax activity by user or workgroup for analysis and billing purposes
• Xerox Standard Accounting (XSA) — builds on Auditron by adding web-based remote
management
• Network Accounting — job-based accounting enables Xerox MFPs to integrate with third-
party accounting and billing solutions from Xerox Business Partners
• Active Directory color control — network administrators can manage and assign color access
permissions to users and workgroups in Active Directory, while black-and-white copy and
print capabilities are available to any user
• Foreign device interface — enables you to add external third-party access and accounting
devices to your Xerox MFP, such as magnetic card readers or coin-operation devices
• Black-and-white print drivers — print drivers with color features disabled to prevent access
by employees or workgroups that don't need them
ACCurATE COlOr COSTS
Two features have been specifically developed to accurately manage color and black-and-white
copies and prints, as well as manage access to walk-up color copying features.
• Automatic Color Copy — the device detects black-and-white and color pages
separately in the original source document and prints and charges for them at
their respective rates. In addition, you can select "Black-and-White Only" to
copy color documents in black-and-white. These output settings can be assigned
as the copy defaults for the device to limit color usage and manage costs.
• Automatic Color Print — the device detects black-and-white pages within
a print job even with the output selection set to Color. The black-and-white
printed pages are then printed and charged at the black-and-white rate.
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