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Ricoh Fax22 Operator's Manual

Automatic paper cutter answering machine interface full featured telephone with speakerphone
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RICOH FAX22
Automatic Paper Cutter
Answering Machine Interface
Full Featured Telephone
with Speakerphone

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Summary of Contents for Ricoh Fax22

  • Page 1 RICOH FAX22 Automatic Paper Cutter Answering Machine Interface Full Featured Telephone with Speakerphone...

  • Page 3: Table Of Contents

    CONTENTS PRECAUTIONS eeeeeooeoeebbeeo*beeeeoeeeeeeoeeeeeeee*oeeeeeeoeeeoeoeo**eoeo Power and Grounding ***** Cold Weather Power-up Thunderstorms a**** Copy Paper ****m m*a*****e* COMPONENT ACCESSORIES 3-1 List of Contents **e*mmm****** 3-2 Installation Requirements 3-3 Assembly *.*. am*** ***m* m9mm9*9*.9 3-3-1 Install the printer paper ***** **** O*ee*****m 3-3-2 Assemble the trays ...
  • Page 4 CONTENTS 7-2 Send Later Transmission ma*** 7-3 Voice Request 7-4 Immediate Redial FUNCTIONS Printing the TCR – F 01 *0*** Setting the Ring Number Telephone Line Type Setting – F 03 ***** TllI – Transmission Telephone Number Setting – F 04 *00e***9** 84-1 84-2 Name / Logo Setting...
  • Page 5 REFERENCE MATERIAL 11-1 Specifications a*m*amam** 11-2 Glossary am*a****** m**** OFFICIAL NOTICE 0000000000000000 ***e* *ee O*****Oe **** ****m mom.****.****.* *.. mm*m*. *****e*********. ***. **a** ***** *e*mmm** am*mm****a****a**m .e***** aooeoobooooooeee e*eee**** USERS .. . *****.********* .*** ***9********. *******9...

  • Page 7: Precautions

    1. PRECAUTIONS k!!!wwl ‘------ Do not attempt any maintenance in this manual. 1-1 Power and Grounding Read the “Important Safety Instructions” manual before proceeding. Pay attention to the following. Power requirement: 120 ~ 15 Vac, 60 Hz. Insert the power plug securely into the wall socket. Do not comect other equipment Do not step on or set anything on the power cord.

  • Page 8: Cold Weather Power-Up

    Cold Weather Power-up Avoid raising the room temperature abruptly when it is below 40 C [39 ‘F], or condensation the machine. 1. Raise the room temperature [ (i&F] at less than 100 C [18°F] per hour. 2. Wait for 30 to 60 minutes. 3.

  • Page 9: Component

    COMPONENT GUIDE THERMAL PAPER TRAY TRAY DOCUMENT BUTTON For pluggable equipment the socket-outlet shall be installed near the equipment and shall be easily accessible. —...

  • Page 10: Accessories

    3-1 List of Contents 1) Facsimile Unit 2) Document Tray Set 3) Thermal Paper Tray 4) Handset Cradle 5) Handset 6) Coil Cord Facsimile Document Thermal Itll(mclr 3. ACCESSORIES 7) Line Cord 8) Line Cord 9) Operator’s 10) Quick Dial Label (Please attach under the Quick Dial Keys) 11) Response 12) Thermal...
  • Page 11 3. ACCESSORIES 3-2 Installation Requirements Lucation Now, you have to choose a suitable For the best possible performance, which satisfies the following conditions. — Not exposed to direct sunlight. Level. —- .Away from other electr~nic equipment to avoid interference. — Away from areas containing Dust-free.

  • Page 12: Assembly

    Assembly 3-3-1 Install the thermal paper 1. Press the open the top cover. See Figure 1. 2. Remove paper from inside the machine. See Figure 2. 3. Set the thermal machine with the leading edge feeding from the top of the roll and to the rear of the machine.

  • Page 13: Assemble The Trays

    3. ACCESSORIES 3-3-2 Assemble the trays 1. Thermal Paper Tray: — — *Mount the tabs on the thermal thermal paper holder. *The tray will position itself at a 45 °angle. 2. Document Tray: — .— —. “Insert the slots of the document the facsimile.

  • Page 14: Ringer And Speaker Volume Controls

    3-3-3 Ringer and speaker volume controls. The ringer volume and speaker-phone controls on the side of machine. L.-M L-voLUME Nl(mlcl” ACCESSORIES volume may be adjusted TELEPHONE RINGER VOLUME cofqTRoL sp~KERpl+oNE HANDSET CONTROL...
  • Page 15 ACCESSORIES 3-3-4 Connect the power cord and the telephone line – Refer to Connecting the power cord Make sure that the power switch on the rear of the machine off, then connect the power cord to an AC wall outlet as shown below. NOTE 1.
  • Page 16 Name 1. LCD: 2. FUNCHON key: 3. QUICK DIAL keys: (1 to 8) 4. F~IJAUTO * TEL: When in Tel mode you will only be able to receive telephone However, when an answering remote facsimile can leave a message and send a fax by pressing #, 2. * FAX Mode - Your machine will receive fax transmissions when in this mode.

  • Page 17: Operation Panel

    OPERATION —- .—— Name ‘“--’T- 5. DARKEN key: -+--- 6. HALITONE key: -A- ..---- 7. DETAIL key: ——. 8. SPEED DIAL key: 9. VOICE REQUEST key: 10. PAUSE/REDIAL 11. SPEAKERPHONE key: ——. 12. HOLD key: 13.
  • Page 18 5. RECOMMENDED Before transmitting, requirements. Appropriate size Width Length Thickness If the document If the document Written clearly Do not send damaged CURLED DOG EARED PAGES STUCK TOGETHER KNmMl” TYPES OF make sure that your document 148 mm [5.8 inch 105 mm [4.1 inch...

  • Page 19: Recommended

    RECOMMENDED TYPES OF DOCUMENT DOCUMENTS MUST NOT CONTAIN THE FOLLOWING ITEMS. Do not send photocopies that were made with a copier that uses silicone oil. Nl(mMr...
  • Page 20 6. ROUTINE 6-1 Basic Transmission Before transmission, or Tone) and page 32 – Preparation 1. Make sure that the status (the machine or AUTO mode). Carefully place the document(s) guide. Do not insert more than 10 pages at once. Loosen any pages stuck together. Align the leading edges.

  • Page 21: Routine Operation

    6. ROUTINE OPERATION – Procedure – The display should now be as shown on the right. DARKEN, HALFI’ONE and DETAIL in the display if selected. 1. Enter the phone number using either a: . Quick Dial key Speed dial code (from 01 to 20) Full telephone number...
  • Page 22 6. ROUTINE OPERATION Full Telephone Enter the remote (e.g., 5551212 ) on the operation keeping the handset Then press the keyed-in number The message will now be transmitted. Full Telephone Dial the remote (e.g., 5551212 ) on the external 2) Then press the you hear a high-pitched The message will now be transmitted.
  • Page 23 6. ROUTINE OPERATION Notes Concerning Transmission: Transmission during telephone conversation During telephone conversation, the built-in handset, the display is as shown on the right, showing the length of the conversation. Now insert your document Then press the “START/COPY” Make sure that the other party presses Start after you press START/COPY.

  • Page 24: Reception

    6. ROUTINE OPERATION 6-2 Reception – Automatic Reception – This machine will receive documents a) The power switch is on. b) The FAX/I’EIJAUTO setting is at AUTO – Manual Reception – When the machine is in the “TEL” (manual) accomplished by one of the following procedures: 1.

  • Page 25: Ringing Telephone And Buzzers

    6. ROUTINE OPERATION Receiving during telephone During telephone conversation, if you want to receive the document. – Procedure – 1. During telephone conversation, the LCD will be as shown on the right. 2. Remove any document feeder. 3. Press the “START/COPY” for the document .
  • Page 26 6. ROUTINE OPERATION Replacing the Thermal Paper 1. Press the release button, the top cover. See Figure 4. 2. Take out the empty roll and install a new one with the leading edge at the top of the roll and facing the rear of the machine.

  • Page 27: Daily Care

    6. ROUTINE OPERATION 6-5 Daily Care If the room is cold, refer to “Cold Weather before switching on. Check the LCD. If there is any error code displayed, the fault. Place a document in the feeder and press the START/COPY Check that the copy quality is, satisfactory.

  • Page 28: Special Features

    7. SPECIAL 7-1 Polling 7-1-1 Polling Reception This feature send you whatever to pick up. NOTE: There must be a message on polling standby at the other – Procedure 1) In standby mode, the LCD will display: 2) Press the FUNCHON The LCD will display 3) Then dial the phone number reception.

  • Page 29: Polling Transmission

    7. SPECIAL Polling Transmission 7-1-2 This feature allows you to leave a document terminal to pick up. This mode. Reception can take poll your NOTE: Anyone ean for sending confidential — Procedure – Place the documents into the feeder for Dollirw transmission.
  • Page 30 7. SPECIAL If you want to have a voice communication — Procedure – Press the VOICE transmission / reception. VOICE REQUEST 2) When polling transmission/ the machine will make a sound to announce request. (Bursts of short beeps until you pick up the handset.) 3) Now pick up the handset 4) Replace the handset...
  • Page 31 SPECIAL 7-2 Send Later Transmission This feature delays transmission This feature can be used to take advantage The designated time must be within 24 hours of entry. – Procedure – Select the contrast and resolution. Then press the FUNCT’ION Press 2 at the keypad.
  • Page 32 7-3 Voice Request With this feature, after transmission For Voice Request Have a telephone Have the voice request To talk with the remote terminal communication, If you are transmitting Press the VOICE When your machine pick up the handset, Replace you are receiving Press the VOICE...
  • Page 33 SPECIAL 7-4 Immediate Redial When the remote terminal redial after about 3 minutes. redial by pressing the PAUSE / REDIAL available when the machine – Procedure – Either: 1) Keep the handset on-hook. Then place the document 2) Press the PAUSE/ REDIAL 3) Then press the...
  • Page 34 8. FUNCTIONS This machine has a wide range of programmable functions to get the most out of the machine. To program the machine must be in standby mode. If you want to return to standby mode at any time while programming, or pick up the handset.
  • Page 35 8. FUNCTIONS 8-1 Printing the TCR – F 01 This report gives details on each communication It is automatically output every S0 communications. print a copy of this report by doing the following. Format of the TCR **************** **************** ***************** ***************** MODE REMOTE TERMINAL ______ _________________...
  • Page 36 8. FUNCTIONS Setting the Ring Number – F 02 This feature that the machine The programmable upon the user’s preference. answer the phone personally, Auto mode. operates the line automatically page 42). — Procedure Press The LCD will display “F 01”. Press F 02.

  • Page 37: Telephone Line Type Setting – F

    FUNCTIONS Telephone Line Type Setting – F 03 This feature lets the user panel’s ten-key pad. The type of dialing used by the machine be the right type for your local telephone may not be able to place calls. There dialing, and tone dialing.
  • Page 38 8. FUNCTIONS 8-4 TTI – Transmission The TI’I consists of your fax machine’s and the name of who you are as the sender (use F 05). When you send a fax message, the machine of each page. appears on the other terminal’s enter the TT’1, refer to the following...
  • Page 39 8. FUNCTIONS 8-4-1 Telephone Number Setting – F 04 This feature allows you to enter your own telephone as a means of communication is CSI or Called Subscriber length is 20 characters. Any character the first character. For example: to save 201 Setting code –...
  • Page 40 3) and 4) to enter the required key to key if you wish to return allows you to enter your own name or company length is 25 characters. to set RICOH. Character telephone Terminal Identification. Order of character...
  • Page 41 8. FUNCTIONS — Procedure – Press FUNCTION, then “3”. The LCD will display “F 01”. Press the DETAIL key 4 times to access F 05. Use the numerical keypad to select the code related to the first character. The first character should be “R”.
  • Page 42 8. FUNCTIONS Disable lTI Function Setting If you turn on TTI, your TI’I and the date, time, and the page number will be printed When you turn off TT’1, only the page number — Procedure Press The LCD will display Press F 06.
  • Page 43 8. FUNCTIONS 8-6 Printing the Telephone This function allows the. user numbers that are stored as One-touch – Procedure – 1) Press FUNCI’ION, then “3”. The LCD will display 2) Press the DETAIL key 6 times to access F 07. 3) Then press the START/COPY to print the telephone...

  • Page 44: Clock Adjustment – F

    FUNCTIONS Clock Adjustment – F 08 This function allows the user time into the machine. – Procedure Press Press access F 08. NOTE Now enter the current For example: – Enter “O’, “8”,” l“, “3”,” l“, “9”, “9”, “O. 4) Press the current For example: –...

  • Page 45: Printing The Function List – F

    “3”. 01”. ‘M L-- - -—- times to key to print L------ - --~ L-–- --- --– Function Report RICOH MAR 07 ‘ 9008:20 LIST STATUS SETTING SETTING TONE MODE NUMBER SETTING 0188628821113 RICOH SETTING FUNCI’ION SETTING...

  • Page 46: Storing Quick Dial And Speed Dial Numbers

    8. FUNCTIONS Storing Quick Dial and Speed Dial Numbers In addition to ordinary using the telephone, These Quick dialing, 8-9-1 Quick Dial If you regularly you can save a lot of repetitive the destination — Procedure Press enter Enter For example: 3) Press the desired key.
  • Page 47 FUNCTIONS 8-9-2 Speed Dial Up to 20 phone numbers Each telephone number – Procedure – 1) Press FUNCI’ION, enter STORE mode. 2) Enter the desired phone number. For example: 5 5 5 8 5 7 7. 3) Press the SPEED DIAL key, and then the desired Speed Dial number (01 to 20).

  • Page 48: With An External Telephone

    9-1-1 Communication — 9-1-2 Communication – Procedure 1. Switch the fax machine into “TEL” mode. 2. At the beginning of your outgoing message on the lmxml” REMOTE to having a built-in handset, telephone jack. This jack can be used for connection...
  • Page 49 9. OTHER 3. When a call comes in, it will be answered by your answering machine. If the calling party wishes to send you a fax messa~e, they will press “#” and “2” on their telephone. The fax machine will then disconnect to enter receive mode, and it will begin sending facsimile tones.
  • Page 50 OTHER FEATURES Using Your Machine As A Copier To make a copy of a document, place it in the feeder face down and press the COPY key. ICOWMI”...
  • Page 51 10. TROUBLESHOOTING 10-1 Misfeeds – Document jam – When the LCD shows an error code during scanning (transmission or copying), the document Clear the jam as follows. See Figure 1) Open the panel cover with both hands. 2) Remove the document carefully, 3) Then close the panel cover.
  • Page 52 10-2 Line Failure If communication and an error report will be printed. The format of the Error Report ********************************** MODE REMOTE ———— ———————————— * TX ****************** 10-3 Operating – During Standby En!Ezl is not displayed. –During Transmission place. KO(M)KI” 10. TROUBLESHOOTING is not successful, the LCD is as follows: Error...
  • Page 53 10. TROUBLESHOOTING – During Reception – The telephone keeps ringin~ and no fax is printed. No printout the LCD wil display an error code. No printout; replace thermal paper roll. 10-4 Error Messages When an error occurs, an error report is printed. includes an error code.
  • Page 54 10. TROUBLESHOOTING 10-5 Alarms 10-5-1 Thermal paper shortage An alarm (beep tone) will be generated has been used up. At the same time, an error code is displayed for the users’ reference. 10-5-2 Common alarms Alarm Sounds Continuous sound (bi — Interrupted sound –...
  • Page 55 11. REFERENCE MATERIAL 11-1 SPECIFICATIONS Dimensions (WXDXH): Weight: Power Supply: Power Consumption: - Average (measured at 115V/60Hz for a CCITT # 1 chart) Acceptable Document: ADF Capacity: Resolution: Transmission Speed: Compatibility: Printer Roll: Maximum Printer Width: Handset: 12.4” 11.8” 4.5” Excluding trays and handset.
  • Page 56 11. REFERENCE MATERIAL 11-2 Glossary Most terms are contents). This fullyin the text. BPS (Bits Per Second): This is the data communication digitizes documents, produce about 320,000 of them), and then sends them out at a top speed of 9,600 bps. Communication: Transmission copy:...
  • Page 57 11. REFERENCE MATERIAL Reception: The act of receiving a document. Standby Mode: The terminal is said to be in standby mode when it is idle, or not being used. Terminal: A facsimile terminal, such as your machine. Transmission: The act of sending a document. TTI: Transmit Terminal...
  • Page 58 12. OFFICIAL NOTICE TO USERS FCC Notice To Users: The following information upon request of the telephone a) The FCC registration number. b) The Ringer Equivalence These units may not be used on party lines or coin telephones. The telephone company (telco) has the right to make changes in their network which may affect the operation notice is given to you in advance to permit...
  • Page 59 12. OFFICIAL NOTICE TO USERS semice in some situations. Existing telecommunications ments do not permit their equipment jacks except where specified by individual Repairs to certified equipment maintenance facility designated made by the user to this equipment, the telecommunications company cause to request the equipment.
  • Page 60 IMPORTANT SAFETY INSTRUCTIONS Read all of these instructions. Save these instru~ions Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Do not use this product near water. Do not place this product on an unstable cart, stand, or table.
  • Page 61 This equipment has been tested and found to comply with the limits for a Class B digital devi~, pursuant to Part 15 of the FCC Rules. These limits are designed reasonable protection against harmful interference equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordanm radio communications.
  • Page 64 Office Products Business, 5 Dedrick Place, West Caldwell, NJ 07006 . 201-882-2000 U.S. Government Marketing: Ricoh Corporation, 1700 N. Moore Street, Suite 1000, Arlington, VA 22209. 703-525-3234 Canadian Main Office: Ricoh Canada Ltd., 2245 St. Laurent Blvd., Ottawa, Ontario KIG 4K3 . 613-739-9900...

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