Ricoh Aficio MP MP C3500/C4500 Operating Instructions Manual
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Ricoh Aficio MP MP C3500/C4500 Operating Instructions Manual

Ricoh product operating instructions printer reference
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Preparing the Machine
1
2
Setting Up the Printer Driver
Other Print Operations
3
Direct Printing from a Digital Camera (PictBridge)
4
Saving and Printing Using the Document Server
5
The Functions and Settings of the Machine
6
Appendix
7

Operating Instructions

Printer Reference

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Summary of Contents for Ricoh Aficio MP MP C3500/C4500

  • Page 1: Operating Instructions

    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. Preparing the Machine Setting Up the Printer Driver Other Print Operations Direct Printing from a Digital Camera (PictBridge) Saving and Printing Using the Document Server...
  • Page 2 ® The Bluetooth word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc. PictBridge is a trademark. Other product names used herein are for identification purposes only and might be trademarks of their respective companies.

  • Page 3: Manuals For This Machine

    Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the ma- chine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
  • Page 4 ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite •...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ...i How to Read This Manual ...1 Symbols ...1 Display Panel...2 Initial Display ...2 Simplified Display...3 Job List ...4 Job List screen ...4 Checking jobs in the print queue...5 Changing the order of jobs...6 Holding print jobs ...7 Deleting jobs ...7 Checking Job History ...8...
  • Page 6 Installing Font Manager 2000...56 Using Adobe PageMaker Version 6.0, 6.5, or 7.0 ...57 2. Setting Up the Printer Driver PCL - Accessing the Printer Properties...59 Windows 95 / 98 / Me - Accessing the Printer Properties ...59 Windows 2000 - Accessing the Printer Properties ...60 Windows XP, Windows Server 2003 - Accessing the Printer Properties ...62 Windows NT 4.0 - Accessing the Printer Properties ...64 RPCS - Accessing the Printer Properties ...66...
  • Page 7 Chaptering ...125 No slip sheets...125 Inserting chapter slip sheets ...126 Slip Sheet...127 4. Direct Printing from a Digital Camera (PictBridge) What is PictBridge? ... 129 PictBridge Printing ... 130 What Can Be Done on This Machine...132 Index Printing ...132 Trimming ...133 Date and File Name Printing ...134 Paper Size...134 Image Print Size...135...

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.

  • Page 10: Display Panel

    Display Panel This section describes configuration using the display panel when the printer function is selected. Initial Display Important ❒ The machine switches to offline when you make settings when the machine is online. After you complete the setting, the machine switches to online au- tomatically.

  • Page 11: Simplified Display

    [Error Log] Press to display the error logs of print jobs sent from a computer. Note ❒ When the power is turned on, the copier display is shown. This is a factory default. This initial setting can be changed. See “System Settings”, General Settings Guide.

  • Page 12: Job List

    Job List Jobs printed using Copy, Document Server or Printer mode are temporarily stored in the machine, and then executed in order. Using the Job List function allows you to manage these jobs. For example, you can cancel incorrect job set- tings or print an urgent document.

  • Page 13: Checking Jobs In The Print Queue

    ❖ When [Job Order] is selected: The job list is displayed for all functions in the order of print jobs. Switches between job lists for each function. Switches between [Current / Waiting Job List] and [Job History]. Displays the Job List screen. Reserved job numbers are displayed.

  • Page 14: Changing The Order Of Jobs

    Changing the order of jobs You can change the order in which print jobs in the job list are served: Press [Job List]. Select the job whose order you want to change. Press [Change Order]. Change the order using [Top], [Previous], or [Next]. The order of the job list is changed.

  • Page 15: Holding Print Jobs

    Holding print jobs The machine holds a job currently printing or jobs in the print queue: Press [Job List]. Select the job(s) to hold. Press [Suspend Printing]. Deleting jobs You can delete a job currently printing or jobs in the print queue. Press [Job List].

  • Page 16: Checking Job History

    Checking Job History You can view the history contents of printed jobs. Press [Job List]. Press [Job History]. A list of completed print jobs appears. Select the job you want to check. Press [Details] to check the contents of displayed jobs. Press [Exit].

  • Page 17: Printer Features Menu

    Printer Features Menu The following explains settings and meanings of functions on the Printer Fea- tures screen. Select [Printer Features] after you press the {User Tools/Counter} key. For details, see “Printer Features”, General Settings Guide. ❖ List / Test Print Menu Multiple Lists Configuration Page...
  • Page 18 ❖ System Menu Print Error Report Auto Continue Memory Overflow Job Separation Auto Delete Temporary Print Jobs Auto Delete Stored Print Jobs Initial Print Job List Memory Usage Duplex Copies Blank Page Print Reserved Job Waiting Time Printer Language Sub Paper Size Page Size Letterhead Setting Bypass Tray Setting Priority...
  • Page 19 Menu Edge to Edge Print Default Printer Language Tray Switching ❖ Host Interface Menu I/O Buffer I/O Timeout ❖ PCL Menu Menu Orientation Form Lines Font Source Font Number Point Size Font Pitch Symbol Set Courier Font Extend A4 Width Append CR to LF Resolution Description...
  • Page 20 ❖ PS Menu (optional) Data Format Resolution Colour Setting Colour Profile ❖ PDF Menu (optional) Change PDF Password PDF Group Password Resolution Colour Setting Colour Profile Note ❒ Some options do not appear depending optional units or selected printer lan- guages.

  • Page 21: Setting Paper On The Bypass Tray

    Setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray. For details about paper size and paper type, see “Paper Size and Paper Type”, About This Machine. Important ❒ The following functions are disabled when printing from the bypass tray: •...

  • Page 22: Setting The Paper Size Using The Control Panel

    Set the paper size using the printer driver or the control panel. The following procedures are not required if you select [Driver / Command] from [Bypass Tray Setting Priority] in [System] of [Printer Features]. In that case, set the paper size using the printer driver. Note ❒...

  • Page 23: Setting Custom Size Paper Using The Control Panel

    Select the paper size. Press [OK]. Press the {User Tools/Counter} key. The initial screen appears. Note ❒ When loading OHP transparencies or thick paper, set paper size and paper type. ❒ [Auto Detect] is the default setting for [Printer Bypass Paper Size]. Reference For printer driver settings, see the printer driver Help.

  • Page 24: Setting Thick Paper Or Ohp Transparencies Using The Control Panel

    Press [Vertical], enter the vertical size of the paper using the number keys, and then press the {q} key. Press [Horizontal], enter the horizontal size of the paper using the number keys, and then press the {q} key. Press [OK]. The paper sizes entered are displayed.
  • Page 25 Press [OHP (Transparency)] on the [Paper Type] area when loading OHP trans- parencies. Press [No Display] on the [Paper Type] area, and then press [Thick Pa- per 1], [Thick Paper 2], or [Thick Paper 3] on the [Paper Thickness] area when loading thick paper.

  • Page 27: Preparing The Machine

    1. Preparing the Machine Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer.
  • Page 28 Preparing the Machine ❖ Windows Me Connection Method Ethernet / IEEE 802.11b IEEE 1394 (IPv4 over 1394) ❖ Windows 2000 Connection Method Ethernet / IEEE 802.11b IEEE 1394 (IPv4 over 1394) ❖ Windows XP Connection Method Ethernet / IEEE 802.11b IEEE 1394 (IPv4 over 1394) ❖...
  • Page 29 Using as a network printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. Note ❒ In an IPv6 environment, NetWare servers cannot be used. Reference See the explanation about how to install the printer driver for each type of network printer.

  • Page 30: Local Connection

    Preparing the Machine Local Connection Local connections can be established via parallel, USB, IEEE 1394 (SCSI print), and Bluetooth connections. Windows operating system version determines the available connection methods. • Windows 95: Parallel connections • Windows 98: Parallel connections • Windows 98 SE / Me: USB and Parallel connections •...

  • Page 31: Installing The Printer Driver

    Installing the Printer Driver This section explains how to install the printer driver. There are two ways to in- stall the printer driver: using Quick Install, which installs the settings at once, or installing the appropriate driver according to the port you want to use. Quick Install Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, and Windows NT 4.0 users can easily install this software using the supplied CD-ROM.

  • Page 32: Installing The Printer Driver For The Selected Port

    Preparing the Machine Click [Finish]. A message about restarting the computer appears. Restart the computer to complete installation. Click [Exit] in the first dialog box of the installer, and then take out the CD-ROM. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete.
  • Page 33 The message to quit all other applications appears. Quit all applications, and then click [Next >]. The software license agreement appears in the [License Agreement] dialog box. After reading through its contents, click [Yes]. Click [Full install] or [Custom Install]. [Full install] installs all required applications: DeskTopBinder Lite and Smart- DeviceMonitor for Client.
  • Page 34 Preparing the Machine Windows XP, Windows Server 2003: Open the [Printers and Faxes] window from the [Start] menu. The [Printers and Faxes] window appears. Click the icon of the machine you want to use. On the [File] menu, click [Properties]. The printer properties appear. Click the [Ports] tab, and then click [Configure Port].
  • Page 35 The software license agreement appears in the [License Agreement] dialog box. After reading the agreement, click [I accept the agreement.], and then click [Next >]. Select the printer driver you want to use in the [Select Program] dialog box. You can select several printer drivers. Click [Next >].
  • Page 36 Preparing the Machine ❒ Under Windows 95 / 98 / Me, you cannot add an IP address partially sim- ilar to the one already used. For example, if “192.168.0.2” is in use, “192.168.0.2xx” cannot be used. Similarly, if “192.168.0.20” is in use, “192.168.0.2”...
  • Page 37 In the [Printer URL] box, enter “http://printer's address/printer” as the printer's address. If the server authentication is issued, to enable SSL (a protocol for encrypted communication), enter “https://printer's address/printer” (Internet Explor- er 5.01, or a higher version must be installed). (example IP address: 192.168.15.16) http://192.168.15.16/printer https://192.168.15.16/printer...
  • Page 38 Preparing the Machine Reference A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See “When a Message Appears during Installation of the Printer Driver”, Trouble Shooting.
  • Page 39 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When the device selection appears, select “RICOH NetworkPrinter Driver C Model”. Click [Next >].
  • Page 40 Preparing the Machine Using the LPR Port This describes how to install the PCL or RPCS printer driver using the LPR port. Important ❒ To install this printer driver under Windows 2000 / XP Professional, Win- dows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission.
  • Page 41 Check that the port of the selected printer is displayed in [Port:]. Configure the default printer as necessary. Click [Continue]. The printer driver installation starts. After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation.

  • Page 42: Using As A Windows Network Printer

    Preparing the Machine Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the printer as a Windows network printer. To use the print server, install the printer driver by selecting “Network printer server”, and then select the Windows 2000 / XP, Windows Server 2003, or Win- dows NT 4.0 shared printer.
  • Page 43 Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port. Click [Port:], and then click [Add]. Click [Network Printer], and then click [OK]. Double-click the computer name you want to use as a print server in the [Browse for Printer] window.

  • Page 44: Using As A Netware Print Server / Remote Printer

    Preparing the Machine Using as a NetWare Print Server / Remote Printer This describes how to set up the Windows computer used as the NetWare client. Important ❒ To install this printer driver under Windows 2000 / XP Professional, Win- dows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission.
  • Page 45 Click [Port:], and then click [Add]. Click [Network Printer], and then click [OK]. Double-click the name of the NetWare file server on the network tree. The created queue is displayed. Select the print queue, and then click [OK]. Check that the port of the selected printer is displayed in [Port:]. Click [Continue].

  • Page 46: Form Feed

    Preparing the Machine Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the print- er driver on Windows. If NetWare form feed is configured, the printer may not print properly. Follow the procedure below to disable form feed according to the operating sys- tem used: •...

  • Page 47: Installing The Printer Driver Using Usb

    Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the compu- ter and no print jobs are in progress. The printer drivers can be installed from the supplied CD-ROM provided with this machine.
  • Page 48 Preparing the Machine Install the printer driver. Click [Search for the best driver for your device. [Recom- mended]], and then click [Next >]. Select the [Specify a location:] check box, and then click [Browse...]. The [Browse for Folder] dialog box appears. Insert the CD-ROM into the CD-ROM drive.

  • Page 49: Windows 2000 - Usb

    Windows 2000 - USB Important ❒ Installing a printer driver requires Administrator permission. Log on using an account that has Administrator permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB”...

  • Page 50: Windows Xp, Windows Server 2003 - Usb

    Preparing the Machine Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [Printers] window. Note ❒ The number after “USB” varies depending on the number of printers connected. Windows XP, Windows Server 2003 - USB Important ❒...
  • Page 51 Select the [Include this location in the search] check box under [Search for the best driver in these location], and then click [Browse] to select the printer driver lo- cation. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...

  • Page 52: Printing With Parallel Connection

    Preparing the Machine Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the par- allel port. To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Important ❒...
  • Page 53 After the installation is completed, select one of the options to restart the computer either now or later, and then click [Finish]. Restart the computer to complete installation. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete.

  • Page 54: Installing The Printer Driver Using Ieee 1394 (Scsi Print)

    Preparing the Machine Installing the Printer Driver Using IEEE 1394 (SCSI print) The printer drivers can be installed from the supplied CD-ROM provided with this machine. Important ❒ Quit all applications currently running, and do not print during installation. ❒ Do not connect IEEE 1394 or USB devices to the computer or turn on another printers during installation.
  • Page 55 Insert the CD-ROM into the CD-ROM drive. • If Auto Run starts, click [Cancel], and then [Exit]. • To disable Auto Run, press the left {Shift} key when inserting the CD-ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

  • Page 56: Windows Xp, Windows Server 2003

    Preparing the Machine Windows XP, Windows Server 2003 This describes how to install the printer driver to the computer with Windows XP or Windows Server 2003 installed, using IEEE 1394 (SCSI print). Important ❒ SCSI print must be set to “active” from the control panel. For details, see Net- work Guide.
  • Page 57 Follow the on-screen instructions. If the printer driver has already been installed, the printer icon is added to the [Printers and Faxes] window. In this case, printer driver installation is not nec- essary. Even if the printer driver is already installed, the message “Found New Hard- ware Wizard”...

  • Page 58: Printing With Bluetooth Connection

    Preparing the Machine Printing with Bluetooth Connection This describes how to print with Bluetooth devices. Supported Profiles Refer to the following supported profiles for Bluetooth connection. ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP.
  • Page 59 Check that the printer you want to use appears in 3Com Bluetooth Connec- tion Manager. On the [Tool] menu, click [COM port]. Check that the message “Bluetooth Serial Client (COMx) “ appears under Client Ports. (X indicates the COM port number used by Bluetooth.) Click [Close].

  • Page 60: Configuring Security Mode Settings

    Preparing the Machine Configuring Security Mode Settings This describes how to configure the security mode settings. Start 3Com Bluetooth Connection Manager. On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.

  • Page 61: Making Option Settings For The Printer

    Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.55 “If Bidirec- tional Communication Is Disabled”. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed di- rection settings to be automatically sent to the printer.
  • Page 62 Preparing the Machine ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client included on the CD-ROM must be in- stalled, and TCP/IP must be used. • Under Windows 2000, [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [Ports] tab with the RPCS printer driver.

  • Page 63: If Bidirectional Communication Is Disabled

    If Bidirectional Communication Is Disabled Set up option settings when bidirectional communications are disabled. Important ❒ Under Windows 2000 / XP and Windows Server 2003, Manage Printers per- mission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member.

  • Page 64: Installing Font Manager 2000

    Preparing the Machine Installing Font Manager 2000 Important ❒ Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, in- stalling applications by Auto Run requires administrator permission. To in- stall a printer driver by Auto Run, log on using an account that has administrator permission.

  • Page 65: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0

    Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. P P D f i l e s h a v e t h e . p p d e x t e n s i o n i n t h e f o l d e r “ D R I V - ERS\PS\WIN9X_ME\(Language)\DISK1”...
  • Page 66 Preparing the Machine...

  • Page 67: Setting Up The Printer Driver

    2. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 95 / 98 / Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making Printer Default Settings To make the printer default settings, open the printer properties dialog box from the [Printers] window.

  • Page 68: Windows 2000 - Accessing The Printer Properties

    Setting Up the Printer Driver Click [OK] to start printing. Note ❒ The procedure to open the printer properties dialog box may vary depend- ing on the application. For details, see the manuals provided with the ap- plication you use. ❒...
  • Page 69 Making Printer Default Settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.

  • Page 70: Windows Xp, Windows Server 2003 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 71 Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the Notepad application provided with Windows XP. On the [File] menu, click [Print...].

  • Page 72: Windows Nt 4.0 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
  • Page 73 Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application.

  • Page 74: Rpcs - Accessing The Printer Properties

    Setting Up the Printer Driver RPCS - Accessing the Printer Properties Windows 95 / 98 / Me - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. “Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help.
  • Page 75 Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the Notepad application provided with Windows 95 / 98 / Me. On the [File] menu, click [Print].

  • Page 76: Windows 2000 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows 2000 - Accessing the Printer Properties This describes how to launch printer driver's properties. Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission.
  • Page 77 Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.

  • Page 78: Windows Xp, Windows Server 2003 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 79 Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application.

  • Page 80: Windows Nt 4.0 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making Printer Default Settings - The Printer Properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
  • Page 81 On the [File] menu, click [Document Defaults...]. The [Default] dialog box appears. Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see the printer driver Help. Making Printer Settings from an Application You can make printer settings for a specific application.
  • Page 82 Setting Up the Printer Driver...

  • Page 83: Other Print Operations

    3. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. Important ❒ This function is possible only when the optional PostScript 3 unit is installed. ❒...
  • Page 84 Other Print Operations DeskTopBinder Lite Enhancements Follow the DeskTopBinder Lite enhancement procedure to print PDF files di- rectly. On the [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features Wizard]. When [Extended Features Wizard] appears, select [Start], and then click [Next] repeatedly until the [Printing Function3] screen appears.
  • Page 85 Printing PDF Password-Protected Documents Follow the procedure below to print password-protected PDF files. In the Windows [Start] menu, click [Programs], [DeskTopBinder], and [Extended Features Wizard]. When [Extended Features Wizard] appears, select [Start], and then click [Next] repeatedly until the [Printing Function3] screen appears. On the [Printing Function3] screen, click [Properties] to display [PDF Direct Print Properties].
  • Page 86 Other Print Operations PDF Direct Print Properties Setting name: Displays the plug-in configuration name (up to 63 single byte characters) Change Icon... Changes the icon displayed on the tool bar. Printer Displays a list of RPCS drivers that sup- port PDF direct printing. Duplex Prints on both sides of sheets.

  • Page 87: Using Commands

    Using commands You can print PDF files directly, using commands such as “ftp” “sftp”and “lpr”. Reference For details about UNIX commands, see Network Guide. Printing a PDF File Directly...

  • Page 88: Unauthorized Copy Control

    Other Print Operations Unauthorized Copy Control You can embed patterns and text under printed text to prevent unauthorized copying of the document. Unauthorized Copy Control consists of two functions: [Data security for copying] and [ Mask type:]. Important ❒ This function is designed to discourage copying of confidential documents; it does not prevent unauthorized use of information.
  • Page 89 ❖ Printing a document using [Data security for copying] The pattern and text you have set is printed. The document is copied or stored in copiers / multifunction machines which the optional Copy Data Secu- rity unit is installed. Note ❒...

  • Page 90: Using [ Mask Type:]

    Other Print Operations Using [ Mask type:] You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying. ❖ Setting [ Mask type:] in the printer driver • Select a pattern from [ Mask type:], and then enter text in the [ Text:] box. •...

  • Page 91: Important Notice

    Note ❒ Only the RPCS printer driver is supported. ❒ Printing at 200 × 200 dpi is not possible. ❒ You cannot partially embed patterns and text strings in a document. ❒ To make the embedded pattern clear, set the character size at least 50 pt (pref- erably 70 to 80 pt) and character angle to between 30 and 40 degrees.

  • Page 92: Using The Print Job Function

    Other Print Operations Using the Print Job Function This describes how to print files stored in the machine. The following types of printing can be selected using the printer driver: Sample Print, Locked Print, Hold Print, and Stored Print. You can print or delete the print jobs saved in the machine which is sent from computers.
  • Page 93 Hold Print Job List Displays only Hold Print files stored in the machine. Stored Print Job List Displays only Stored Print files stored in the machine. Details Displays details about a selected file. [UPrevious] / [TNext] If the list of files does not fit on the screen, scroll down to view the list. [Delete] Deletes a selected file.
  • Page 94 Other Print Operations ❖ List Per User ID If you select [List Per User ID] from [Initial Print Job List], the following screen appears: User ID Displays the User IDs who sent files to the machine. [Clear] Deselects a selection. [Exit] Returns to the Printer screen.

  • Page 95: Selecting The Initial Print Job List

    Selecting the Initial Print Job List Follow the procedure below to set the initial Print Jobs screen, and to show it. Selecting the Initial Print Job List Press the {User Tools/Counter} key. Press [Printer Features]. The Printer Features menu appears On the [System] tab, press [Initial Print Job List].

  • Page 96: Printing From The Print Job Screen

    Other Print Operations Printing from the Print Job Screen Explains Sample Print, Locked Print, Hold Print, and Stored Print. Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the ma- chine's control panel.
  • Page 97 Printing a Sample Print File The following procedure describes how to print a Sample Print file with the PCL 6 / 5c and the RPCS printer driver. For information about how to print a Sample Print file with the PostScript 3 printer driver, see PostScript 3 Supplement in- cluded as a PDF file on the CD-ROM.
  • Page 98 Other Print Operations Select the file you want to print, and press [Print]. Enter the new number of sets using the number keys. You can enter up to 999 sets. Press the {Clear/Stop} to correct any entry mistakes. Press [Yes]. The remaining sets are printed.
  • Page 99 Deleting Sample Print Files If you are not satisfied with the sample printout, you can delete the Sample Print file, revise it and print it again until the settings are suitable. Press the {Printer} key to display the Printer screen. Press [Print Jobs].

  • Page 100: Locked Print

    Other Print Operations Locked Print Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display panel.
  • Page 101 Start printing from the application's [Print] dialog box. The Locked Print job is sent to the machine. On the machine's control panel, press the {Printer} key to display the Printer screen. Press [Print Jobs]. A list of print files stored in the machine appears. Press [Locked Print Job List].
  • Page 102 Other Print Operations Enter the password using the number keys, and then press [OK]. The print confirmation screen appears. A confirmation screen will appear if the password is not entered correctly. Press [Exit] to enter the password again. If multiple print files are selected, the machine prints files that correspond to the entered password.

  • Page 103: Hold Print

    Press [Yes]. The selected file is deleted. If you do not want to delete the file, press [No]. Note ❒ If multiple print files are selected, the machine deletes files that correspond to the entered password. The number of files to be deleted is displayed on the confirmation screen.
  • Page 104 Other Print Operations Printing a Hold Print File The following procedure describes how to print a Hold Print file with the PCL 6/5c and the RPCS printer driver. For information about how to print a Hold Print file with the PostScript 3 printer driver, see Postscript 3 Supplement in- cluded as a PDF file in the supplied CD-ROM.
  • Page 105 Select the file you want to print, and press [Print]. The confirmation screen appears. Press [Yes]. The Hold Print file is printed. Press [Stop] to cancel printing. Note ❒ When printing is completed, the stored file is deleted. ❒ To stop printing after printing has started, press [Exit] until the Printer screen appears, and then press [Job Reset].

  • Page 106: Stored Print

    Other Print Operations Stored Print Use this function to store a file in the machine, and then print it from the com- puter or the machine's control panel later. Jobs are not deleted after they are printed, so the same job need not be re-sent in order to print multiple copies.
  • Page 107 Configure Stored Print in the printer driver’s properties. You can select two methods of Stored Print: • [Stored Print] Stores the file in the printer and print it later using the display panel. • [Store and Normal Print] Prints the file at once and also stores the file in the machine. For details about configuring the printer drivers, see the relevant Help files.
  • Page 108 Other Print Operations Select the file you want to print, and press [Print]. The confirmation screen appears. If you set a password in the printer driver, a password confirmation screen appears. Enter the password. If multiple print files are selected, and some of these require a password, the machine prints files that correspond to the entered password and files that do not require a password.
  • Page 109 ❒ The Stored Print file that sent to the machine is not deleted unless you de- lete a file or select [Auto Delete Stored Print Jobs] (see “Printer Features”, Gen- eral Settings Guide). Reference For details about setting printer drivers, see the printer driver Help. You can also print or delete a Stored Print file from Web Image Monitor.

  • Page 110: Printing From The Jobs Per User Id Screen

    Other Print Operations Printing from the Jobs Per User ID Screen This describes how to print the files saved in the machine from the User ID screen. Printing the Selected Print Job Press the {Printer} key. The Printer screen appears. On the Printer screen, press [Print Jobs].
  • Page 111 Press [List Per User ID]. The print job list of the selected user ID appears. Select the desired print jobs. To cancel a selection, press the highlighted print job again. To clear all selec- tions, press [Clear All]. Press [Print]. The confirmation screen appears.

  • Page 112: Printing All Print Jobs

    Other Print Operations Printing All Print Jobs Press the {Printer} key. The Printer screen appears. On the Printer screen, press [Print Jobs]. A list of user IDs whose files are stored in the machine appears. Press the user ID whose file you want to print. You cannot select multiple user IDs at the same time.
  • Page 113 Select the desired print job type, and then press [OK]. The confirmation screen appears. The confirmation screen does not appear if the selected ID has only one type of print job. Press [Yes]. The selected files are printed. Note ❒ After printing is completed, Sample Print, Locked Print, and Hold Print files are deleted.

  • Page 114: Form Feed

    Other Print Operations Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Important ❒ The tray cannot be changed if the following functions are set: •...

  • Page 115: Canceling A Print Job

    Canceling a Print Job Follow the procedure below to cancel a print job if the message prompting form feed appears. Press the {Printer} key. The Printer screen appears. Press [Job Reset] or the {Clear/Stop}key. Delete the stored print jobs, and then cancel form feed. Press [Reset the Job] to cancel the current print job, or [Reset All Jobs] to cancel all jobs.

  • Page 116: Canceling A Print Job

    Other Print Operations Canceling a Print Job This section gives instruction to stop printing from the computer or the display panel. Canceling a Print Job Using the Control Panel Press the {Printer} key. The Printer screen appears. Press [Job Reset]. Press [Reset the Job] or [Reset All Jobs].

  • Page 117: Windows - Canceling A Print Job From The Computer

    Windows - Canceling a Print Job from the computer You can cancel a print job from the computer if transferring print jobs is not com- pleted. Double-click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel.

  • Page 118: Checking The Error Log

    Other Print Operations Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Important ❒ The most recent 30 errors are stored in the error log. If a new error is added when there are 30 errors already stored, the oldest error is deleted.

  • Page 119: Spool Printing

    Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data In indicator blinks.

  • Page 120: User Defined Pages

    Other Print Operations User Defined Pages Using this function, you can specify the page numbers for each input tray. Important ❒ This function is available with the PCL 6/5c printer driver only. ❒ If [Document Server] is selected under [Job Type:], User Defined Page cannot be used.

  • Page 121: Printing With The Finisher

    Printing with the Finisher You can collate, staple, or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher. Important ❒ Make option settings for the machine using the printer driver when bidirec- tional communication is disabled.

  • Page 122: Staple

    Other Print Operations Staple With the optional Finisher SR3030, Booklet Finisher SR3020 or SR790 installed, sets can be stapled individually when printing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: Note ❒...
  • Page 123 Stapling Precautions Important ❒ Stapling can be done only with the optional finisher installed. ❖ Staple printing will be canceled under the following conditions: • If the number of pages to staple exceeds maximum. • If a paper size that cannot be stapled is selected. •...

  • Page 124: Punch

    Other Print Operations Punch With the optional Finisher SR3030 or Booklet Finisher SR3020 installed, holes can be punched into printed output. Punch Position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: Note ❒...
  • Page 125 Punching Precautions Follow these precautions when using the punch function. Important ❒ To use this function, the optional Finisher SR3030 or Booklet Finisher SR3020 must be installed on the printer. ❖ Punch printing will be canceled under the following conditions: •...

  • Page 126: Collate

    Other Print Operations Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer to the printer memory or hard disk drive. The fol- lowing are the three types of Collate: Important ❒...
  • Page 127 Rotating Collate Every other print set is rotated by 90 degrees. Important ❒ The Rotating Collate function requires two paper trays containing same size paper but in different orientations. ❒ If the output tray has shift function, Shift Collate will be applied even if Ro- tating Collate is selected.
  • Page 128 Other Print Operations Shift Collate The optional finisher is required for this function. The finisher shift tray moves backward or forward when a job or set is output, causing the next to shift, so you can separate them. AEU018S...

  • Page 129: Covers

    Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Important ❒ To use this function, Collate must be set. Rotating Collate cannot be set. ❒...
  • Page 130 Other Print Operations • Blank • When printing one side • When printing both sides ❖ Front and Back Cover Sheet Prints the first and last page of the document as the cover and back cover pages. • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
  • Page 131 • Print on both sides Prints on both sides of the cover sheets when duplex printing is selected. • Cover sheet printed on both sides, back cover page face inside, and the number of pages is odd • Cover sheet printed on one side, back cover page face inside, and the number of pages is even •...
  • Page 132 Other Print Operations • Blank • When printing one side • When printing both sides Note ❒ If “Auto Tray Select” is set as the paper feed tray for the body paper, the paper will be delivered from a tray containing paper in the K orientation. There- fore, if the cover paper is set to the L orientation, the orientation of cover and body will be different.

  • Page 133: Chaptering

    Chaptering The specified page is printed on the same side as the first page, like a book. Also, you can insert chapter slip sheets before specified pages, and select whether or not to print on the slip sheets. No slip sheets The specified page is always printed on the same side as the first page.

  • Page 134: Inserting Chapter Slip Sheets

    Other Print Operations Inserting chapter slip sheets Insert chapter slip sheets before the specified page. • Print Prints on the chapter slip sheets. When duplex printing is selected, both sides of the slip sheets are printed on. • Blank Note ❒...

  • Page 135: Slip Sheet

    Slip Sheet ❖ Inserting a slip sheet between each page • Print • Blank ❖ Inserting a slip sheet between OHP transparencies • Print • Blank Note ❒ Collate cannot be set when using slip sheets. ❒ When the duplex printing or cover printing is set, you cannot insert slip sheets. ❒...
  • Page 136 Other Print Operations...

  • Page 137: Direct Printing From A Digital Camera (Pictbridge)

    4. Direct Printing from a Digital Camera (PictBridge) What is PictBridge? You can connect a PictBridge-compatible digital camera to this machine using a USB cable. This allows you to print photographs taken using the digital camera directly by operating the digital camera. Before you can use this function, the machine requires the following options: •...

  • Page 138: Pictbridge Printing

    Direct Printing from a Digital Camera (PictBridge) PictBridge Printing Follow the procedure below to start PictBridge printing on this machine. Important ❒ Do not disconnect the USB cable while data is being sent. If you do, printing will fail. ❒ The USB host interface board is supplied with a USB cable and a hook onto which you can roll up and hang the cable.
  • Page 139 Note ❒ Since printing conditions are specified on the digital camera, specifiable parameters depend on the particular digital camera. For details, see your digital camera's manual. ❒ Some digital cameras require settings for manual PictBridge operation. For details, see your digital camera's manual. PictBridge Printing...

  • Page 140: What Can Be Done On This Machine

    Direct Printing from a Digital Camera (PictBridge) What Can Be Done on This Machine This machine can perform the following functions using its PictBridge feature. The settings available for these functions are as follows: • Single image printing • Selected image printing •...

  • Page 141: Trimming

    ❖ A5 (148 × 210) Horizontal images × vertical images (in) 5 × 8 8 × 5 × 11) ❖ Letter (8 Horizontal images × vertical images (in) 8 × 10 10 × 8 ❖ B4 (257 × 367) Horizontal images × vertical images (in) 10 ×...

  • Page 142: Date And File Name Printing

    Direct Printing from a Digital Camera (PictBridge) Date and File Name Printing Use this function to print the date and/or file name under the image. In the above figure, “aaaaa” indicates the file name and “bbbbb” indicates the date. Paper Size Use this function to print on paper with the size specified on the digital camera.

  • Page 143: Image Print Size

    Image Print Size Use this function to print images with the size specified on the digital camera. -- indicates the image size specified on the camera. You can specify the following image print sizes: ❖ Fixed size • 3.25” × 2.5” •...

  • Page 144: Multi-Image-Layout

    Direct Printing from a Digital Camera (PictBridge) Multi-Image-Layout Use this function to print multiple images on the specified paper. The number of images that can be printed on one page are as follows: Paper size 2L (5” × 7”) Postcard 100 mm ×...

  • Page 145: Printing Quality

    Number of images Note ❒ A form feed may be inserted between images depending on the digital cam- era in use. ❒ Printing in the specified way may not be possible depending on the specifica- tion for the number of images to be printed. Printing Quality Use this function to print images at the selected printing quality.

  • Page 146: Form Printing

    Direct Printing from a Digital Camera (PictBridge) Form Printing Use this function to print images in a predetermined layout format. AGZ009S Camera Memo Printing Use this function to print text data together with an image if it is attached to the image.

  • Page 147: Exiting Pictbridge

    Exiting PictBridge Follow the procedure below to quit the PictBridge mode. Important ❒ Do not disconnect the USB cable while data is being sent to the machine. If you do, printing will fail. Check the display panel of this machine is displaying the “Ready” state. Disconnect the USB cable from the machine.

  • Page 148: Other Reference Information

    Direct Printing from a Digital Camera (PictBridge) Other Reference Information For further details about printing on this machine, see the following: Reference Fore details about paper size, paper type, or tray settings, see General Settings Guide.

  • Page 149: Saving And Printing Using The Document Server

    5. Saving and Printing Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print them as necessary. Important ❒ Applications with their own drivers, such as PageMaker, do not support this function.
  • Page 150 Saving and Printing Using the Document Server...

  • Page 151: The Functions And Settings Of The Machine

    6. The Functions and Settings Mainframe Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod- els, and explain all necessary functions and settings. This chapter describes the functions and settings used for configuring the model you are using. Reference For details about functions and setting items, see Network Guide, PostScript 3 Supplement and UNIX Supplement.

  • Page 152: List Of The Setting Items

    The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following tables show Web Image Monitor items that can be viewed or mod- ified depending on the selected mode on the Web browser. Select one of the following modes to log on Web Image Monitor: •...

  • Page 153: Document Server

    ❖ Document Server • Document Server User mode Read/Modify ❖ Fax Received File • Fax Received File User mode Read/Modify ❖ Printer: Print Jobs • Print Job List User mode Read/Modify ❖ Job • Job List Menu Current/Waiting Jobs Job History •...
  • Page 154 The Functions and Settings of the Machine ❖ Address Book • Address List Menu Address Book ❖ Configuration • Device Settings Menu System Paper Date/Time Timer Logs E-mail Auto E-mail Notification On-demand E-mail Notifi- cation File Transfer User Authentication Man- agement Administrator Authentica- tion Management...
  • Page 155 • Fax Menu Environment Settings Send / Reception Settings IP-Fax Settings IP-Fax Gateway Settings Parameter Settings • Interface Menu Interface Settings Wireless LAN Settings • Network Menu IPv4 IPv6 NetWare AppleTalk SNMP SNMPv3 SSDP Bonjour System Log • Security Menu Network Security Access Control IPP Authentication...

  • Page 156: Telnet

    The Functions and Settings of the Machine • RC Gate Menu Setup RC Gate Update RC Gate Firmware RC Gate Proxy Server • Webpage Menu Webpage • Extended Feature Settings Menu Startup Setting Extended Feature Info Install Uninstall Change Allocation Administrator Tools Copy Extended Features Copy Card Save Data...

  • Page 157: Settings That Can Be Used With Postscript 3

    Settings that can be used with PostScript 3 The following PostScript 3 settings can be used with the machine: Note ❒ Depending on a type of printer drivers, different items may be displayed. Settings Collate: Dithering: Duplex: Fit to Print Size: Image Smoothing: Input Tray: Output Tray:...
  • Page 158 The Functions and Settings of the Machine...

  • Page 159: Appendix

    Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component 600 × 600 dpi Resolution Printing speed Type 1: • Color: 35 ppm • B&W: 35 ppm Type 2: • Color: 40 ppm •...

  • Page 160: Options

    Appendix Component USB Interface (Standard) Note ❒ When using MacOS, use only the standard USB Interface. The optional USB interface board is not supported. ❒ When using the USB Interface (Standard) with Mac OS 10.3.3, USB2.0 is sup- ported. ❒ When using the USB Interface (Standard) with Windows Me, install USB Printing Support.
  • Page 161 ❖ Required cable: 1394 interface cable (6 pin × 4 pin, 6 pin × 6 pin) Note ❒ You cannot plug devices together to create loops. ❒ Do not use cable that is more than 4.5 meters in length. ❖ Data transfer speed: Maximum 400 Mbps ❖...
  • Page 162 Appendix ❖ Transmittable distance: 1 Mbps 400 m 2 Mbps 270 m 5.5 Mbps 200 m 11 Mbps 140 m Note ❒ These figures are a guideline for outdoor use. In general, the transmittable distance indoors is 10 - 100 m, depending on environment. ❖...

  • Page 163: Index

    INDEX Bluetooth Interface Unit Type 3245 Bypass tray Custom size paper using the control panel setting the paper size using the control panel Canceling a job Windows Changing the order of jobs Chaptering Checking Job History Checking jobs in the print queue Collate Control panel hold print...
  • Page 164 OHP Transparencies printing, bypass tray Operating system Options PageMaker PDF Direct Print PictBridge Camera Memo Printing Color Matching Date and File Name Printing Exiting PictBridge Form Printing Image Print Size Index Printing MultiImageLayout Other Reference Information Paper Size Paper type specification PictBridge Printing Printing Quality Trimming...
  • Page 165 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” Caution: Network interface cables with ferrite core must be used for RF interference suppression. Copyright ©...
  • Page 166 GB GB B224-7500...

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