Ricoh Aficio MP 1350 Scanner Reference
  1. Manuals
  2. Brands
  3. Ricoh Manuals
  4. All in One Printer
  5. Aficio MP 1350
  6. Scanner reference
Ricoh Aficio MP 1350 Scanner Reference

Ricoh Aficio MP 1350 Scanner Reference

Printer/scanner unit
Hide thumbs Also See for Aficio MP 1350:
Table of Contents

Advertisement

Quick Links

Download this manual See also: Troubleshooting Manual, Service Manual
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Printer/Scanner Unit
Sending Scan Files by E-mail
1
Sending Scan Files to Folders
2
Storing Files Using the Scanner Function
3
Delivering Scan Files
4
Scanning Originals with the Network TWAIN Scanner
5
Various Scan Settings
6
Appendix
7
Type 1350

Operating Instructions

Scanner Reference

Advertisement

Table of Contents
loading

Related Manuals for Ricoh Aficio MP 1350

Summary of Contents for Ricoh Aficio MP 1350

  • Page 1: Operating Instructions

    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine. Printer/Scanner Unit Scanner Reference Sending Scan Files by E-mail Sending Scan Files to Folders Storing Files Using the Scanner Function...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
  • Page 3 Manual for This Machine Refer to the manuals that are relevant to what you want to do with the machine. ❖ About This Machine Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.
  • Page 4 • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manual for This Machine ...i How to Read This Manual ...1 Symbols ...1 About the Scanner Functions...2 Display Panel...3 Simplified Display...3 Confirmation Displays ...4 Scanner Features...8 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail...11 Outline of Sending Scan Files by E-mail...11 Preparation for Sending by E-mail ...12 Registering E-mail Addresses in the Address Book...
  • Page 6 3. Storing Files Using the Scanner Function Before Storing Files...61 Outline of File Storage under the Scanner Function ...61 Basic Operation for Storing Scan Files ...63 Specifying File Information for a Stored File ...65 Specifying a User Name ...65 Specifying a File Name ...66 Specifying a Password...67 Displaying the List of Stored Files ...68 List of Stored Files ...68...
  • Page 7 6. Various Scan Settings Scan Settings ...105 Items for Specifying Scan Settings...106 Scan Type ...106 Resolution ...107 Scan Size ...107 Edit ...113 Adjusting Image Density ...114 Setting of Original Feed Type ...115 Original Orientation ...115 Original Settings...118 Thin Paper...121 Batch, SADF ...122 Divide ...

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.

  • Page 10: About The Scanner Functions

    About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each function, see respective chapters. ❖ Sending scanned files There are several methods you can use to send captured data as files to com- puters.

  • Page 11: Display Panel

    Display Panel This section explains the simplified display and three confirmation screens: Check Modes, Preview, and Transmission File Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For de- tails, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Net- work Delivery Scanner Screen".

  • Page 12: Confirmation Displays

    Note ❒ To return to the initial screen, press {Simplified Display} again. ❒ Certain keys do not appear on the simplified display. Confirmation Displays This section explains three confirmation displays: Check Modes, Preview and Transmission File Status. Check Modes This section explains items that are displayed and how to display the Check Modes screen.
  • Page 13 Preview This section explains items that are displayed and how to display the Preview screen. Use the Preview screen to check that of originals have been scanned correctly. You can display the Preview screen when sending files by e-mail or Scan to Fold- er, delivering files, or simultaneously sending and delivering files.
  • Page 14 ❒ Preview is not available if you select High Compression PDF as the file type. ❒ Preview might not be displayed if scanning failed or the image file is corrupt- ed. If this is the case, scan the original again. Reference p.71 “Checking a Stored File Selected from the List”...
  • Page 15 Note ❒ You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then display the Transmission File Status screen. ❒ Depending on security settings, some transmission results might not be dis- played.

  • Page 16: Scanner Features

    Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press {User Tools}. For detailed setting method, see General Settings Guide. ❖ General Settings Items Switch Title Update Delivery Server Destina- tion List Search Destination TWAIN Standby Time Destination List Display Priority 1 Destination List Display Priority 2 Print &...

  • Page 17: Send Settings

    ❖ Send Settings Items Compression (Black & White) Compression (Gray Scale / Full Colour) High Compression PDF Level Max. E-mail Size Divide & Send E-mail E-mail Information Language No. of Digits for Single Page Files Stored File E-mail Method ❖ Initial Settings Items Menu Protect Description...

  • Page 19: Sending Scan Files By E-Mail

    1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail.

  • Page 20: Preparation For Sending By E-Mail

    Sending Scan Files by E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e- mail. Connect the machine to the network. Connect the machine to the network using an Ethernet cable or IEEE 1394 ca- ble, or wireless LAN (IEEE 802.11b).

  • Page 21: E-Mail Screen

    E-mail Screen This section explains the screen layout when sending scan files by e-mail. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like ].

  • Page 22: Basic Operation For Sending Scan Files By E-Mail

    Sending Scan Files by E-mail Basic Operation for Sending Scan Files by E-mail This section describes the basic operation for sending scan files by e-mail. Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen.
  • Page 23 If necessary, press [File Name / Type] to specify settings such as file name and file format. For details, see "Setting File Type and File Name". Specify the destination. You can specify multiple destinations. For details, see "Specifying E-mail Destinations". If necessary, press [Text] to enter the e-mail message.
  • Page 24 Sending Scan Files by E-mail ❒ You can also store a scan file and simultaneously send it by e-mail. For de- tails, see "Simultaneous Storage and Sending by E-mail". Reference p.17 “Switching to the E-mail Screen” p.105 “Various Scan Settings” p.114 “Adjusting Image Density”...

  • Page 25: Switching To The E-Mail Screen

    Switching to the E-mail Screen This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E- mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: Press [Delivery Dest.].

  • Page 26: Specifying E-Mail Destinations

    Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine’s address book • Enter the e-mail address directly •...
  • Page 27 Note ❒ Depending on the security setting, some destinations may not appear in the destination list. Selecting destinations by entering the registration numbers Select the destination from the machine’s address book using its registration number. Press [Reg. No.]. Using the number keys, enter the five-digit registration number assigned to the required destination folder.
  • Page 28 Sending Scan Files by E-mail To search by name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears so you can enter the name or e-mail address. You can also search by combining [Name] and [E-mail Address]. Enter part of the destination name.

  • Page 29: Entering An E-Mail Address Manually

    ❒ By pressing [Advanced Search], the following criteria appear: • [Beginning Word]: The names which start with the entered character or char- acters are targeted. For example, to search for "ABC", enter "A". • [End Word]: The names which end with the entered character or characters are targeted.

  • Page 30: Selecting Destinations By Searching An Ldap Server

    Sending Scan Files by E-mail Reference p.25 “Registering a Directly-Entered Destination in the Address Book” Selecting Destinations by Searching an LDAP Server By accessing an LDAP server, you can search for destinations and select them. Important ❒ To use this function, an LDAP server must be connected to the network. In addition, under [System Settings], the server must be registered and [LDAP Search] must be set to [On].
  • Page 31 Enter part of the destination name. To search by e-mail address, enter part of the destination address. Press [OK]. If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [E- mail Address], [Company Name], [Department Name], and [Search Options].
  • Page 32 Sending Scan Files by E-mail ❒ By pressing [Advanced Search], the following criteria appear: • [Beginning Word]: The names which start with the entered character or char- acters are targeted. For example, to search for "ABC", enter "A". • [End Word]: The names which end with the entered character or characters are targeted.

  • Page 33: Registering A Directly-Entered Destination In The Address Book

    Registering a Directly-Entered Destination in the Address Book This section explains how to register a directly-entered destination in the ma- chine’s address book. You can also register a destination selected from the LDAP server. In the destination field, display the destination you want to register. Press [Prg.

  • Page 34: Specifying The E-Mail Sender

    Sending Scan Files by E-mail Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: •...

  • Page 35: Using A Registration Number To Specify A Sender Name

    Using a Registration Number to Specify a Sender Name Select the sender from the destination list according to the registration number. Press [Sender Name]. Press [Registration No.]. Using the number keys, enter the five-digit registration number assigned to the required destination folder. If the entered number is less than five digits, press {q} after the last number.
  • Page 36 Sending Scan Files by E-mail To search by name, press [Name]. To search by e-mail address, press [E-mail Address]. The soft keyboard appears so you can specify a name or e-mail address to search by. You can also search by combining [Name] and [E-mail Address]. Enter the part of the sender’s name you want to search for.
  • Page 37 • [End Word]: The names which end with the entered character or characters are targeted. For example, to search for "ABC", enter "C". • [Exact Match]: The names which correspond to an entered character or char- acters are targeted. For example, to search for "ABC", enter "ABC". •...

  • Page 38: Specifying The E-Mail Subject

    Sending Scan Files by E-mail Specifying the E-mail Subject This section explains how to specify the e-mail subject. Press [Subject]. The soft keyboard appears. Enter the subject. Press [OK].

  • Page 39: Specifying The E-Mail Message

    Specifying the E-mail Message This section explains how to specify the e-mail message. The message can be created in the following ways: • Select the e-mail message from the list • Enter the message directly Selecting a Message from the List You can select a message from the list.

  • Page 40: Manual Entry Of A Message

    Sending Scan Files by E-mail Manual Entry of a Message You can enter the message manually. Press [Text]. Press [Manual Entry]. The soft keyboard appears so you can enter the message. Enter the message. Press [OK] twice.

  • Page 41: Simultaneous Storage And Sending By E-Mail

    Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. Press [Store File]. Make sure [Send & Store] is selected. If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Store File".

  • Page 42: Sending The Url By E-Mail

    Sending Scan Files by E-mail Sending the URL by E-mail This section explains how to send the URL of the stored file by e-mail. Important ❒ To send the URL of the stored file by e-mail without sending the file itself, you must specify the setting in [Scanner Features].
  • Page 43 ❒ For details about the functions for displaying and downloading stored files using Web Image Monitor, see Copy/ Document Server Reference. ❒ To display details about the functions for managing stored files using Web Image Monitor, click [Help] on the upper right of each Web browser's win- dow.
  • Page 44 Sending Scan Files by E-mail...

  • Page 45: Sending Scan Files To Folders

    2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
  • Page 46 Sending Scan Files to Folders Sending files to an FTP server This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. FTP server The FTP server is a server that provides file transfer services among computers on the same network.

  • Page 47: Preparation For Sending By Scan To Folder

    Sending files to a NetWare server This machine You can send scan files to NetWare fold- ers. To send scan files to NetWare fold- ers, use the NCP protocol. NetWare Server You can use this server to share files over the network via NetWare.

  • Page 48: Registering Destination Folders In The Address Book

    Sending Scan Files to Folders • In [Effective Protocol], enable [IPv4] • To send files to shared folders, enable [SMB] in [Effective Protocol]. To send files to NetWare folders, enable [NetWare] in [Effective Protocol]. If necessary, change settings in [Send Settings] under [Scanner Features]. Note ❒...

  • Page 49: Scan To Folder Screen

    Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].

  • Page 50: Basic Operations When Using Scan To Folder

    Sending Scan Files to Folders Basic Operations When Using Scan to Folder This section describes the basic operations involved in using Scan to Folder. Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. If the network delivery scanner screen or E-mail screen appears, switch to the Scan to Folder screen.
  • Page 51 Specify the destination. You can specify multiple destinations. For details, see "Specifying Scan to Folder Destinations". Press {Start}. If you are scanning batches, place the next originals. Note ❒ If you have selected more than one destination, you can press [U] or [T] next to the destination field to scroll through the destinations.

  • Page 52: Switching To The Scan To Folder Screen

    Sending Scan Files to Folders Switching to the Scan to Folder Screen This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to Folder screen as follows: Press [Delivery Dest.].

  • Page 53: Specifying Scan To Folder Destinations

    Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine’s address book •...
  • Page 54 Sending Scan Files to Folders Selecting a destination registered in the destination list Select the destination from the destination list. In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen.
  • Page 55 Press [OK]. By pressing [Change], you can change the selected destination. Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it. Press [Search Dest.]. To search by name, press [Name].
  • Page 56 Sending Scan Files to Folders If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [E- mail Address], and [Folder Name]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria.

  • Page 57: Sending Files To A Shared Network Folder

    • [Exclude Words]: The names which do not contain an entered character or characters are targeted. For example, to search for "ABC", enter "D". Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder.
  • Page 58 Sending Scan Files to Folders Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft key- board. Depending on the destination setting, enter the password for logging on to the client computer.
  • Page 59 Specifying the path by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path. Press [Manual Entry]. Press [SMB]. Press [Browse Network] under the path name field. Domains or workgroups on the network appear. Select the domain or workgroup in which the destination folder is located.

  • Page 60: Sending Files To An Ftp Server

    Sending Scan Files to Folders Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or pass- word, a confirmation message appears.
  • Page 61 Press [Manual Entry] on the right side of the path field. Enter the path for the folder. The following is an example of a path where the folder name is "user" and the subfolder name is "lib": user\lib. Press [OK]. Enter the user name according to the setting at the destination.

  • Page 62: Sending Files To An Nds Tree Or Netware Server

    Sending Scan Files to Folders Sending Files to an NDS Tree or NetWare Server This section explains how to specify destinations when sending files to an NDS tree or NetWare server. You can send a file to an NDS tree or NetWare server by any of the following methods: •...
  • Page 63 Enter the path for the folder. If you set the connection type to [NDS], the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "vol- ume", and the folder name is "folder", the path will be \\tree\volume.con- text\folder".
  • Page 64 Sending Scan Files to Folders Specifying the path to a destination folder in an NDS tree or on a NetWare server by browsing the network You can browse the network and specify the path to a destination folder in an NDS tree or on a NetWare server.

  • Page 65: Registering The Path To The Selected Destination In The Address Book

    ❒ If the selected NDS tree or NetWare server requires authentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare server. If you log on to the NDS tree, enter a user name, and then enter the name of the context containing the user object.
  • Page 66 Sending Scan Files to Folders Press [Names], and then specify the name and other information to be regis- tered. For details about specifying the information to be registered, see General Set- tings Guide. Press [OK]. Note ❒ Depending on the security setting, [Prg. Dest.] may not appear.

  • Page 67: Simultaneous Storage And Sending By Scan To Folder

    Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. Press [Store File]. Make sure that [Send & Store] is selected. If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File".
  • Page 68 Sending Scan Files to Folders...

  • Page 69: Storing Files Using The Scanner Function

    3. Storing Files Using the Scanner Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides relat- ed cautions.
  • Page 70 Storing Files Using the Scanner Function Client Computer Using DeskTopBinder, you can, over the network, view, copy, or delete files stored in the machine. Using Web Image Moni- tor, you can, over the network, view, download, or delete files stored in the ma- chine.

  • Page 71: Basic Operation For Storing Scan Files

    Basic Operation for Storing Scan Files This section describes the basic operation for storing scan files. Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. Place originals. If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size.
  • Page 72 Storing Files Using the Scanner Function Press [OK]. Press {Start}. If you are scanning batches, place the next originals. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator.

  • Page 73: Specifying File Information For A Stored File

    Specifying File Information for a Stored File You can specify data for a stored file, such as user name, file name, and pass- word. By specifying data for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from ac- cessing the file.

  • Page 74: Specifying A File Name

    Storing Files Using the Scanner Function Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name.

  • Page 75: Specifying A Password

    Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the password can view the file.

  • Page 76: Displaying The List Of Stored Files

    Storing Files Using the Scanner Function Displaying the List of Stored Files This section describes the list of stored files. Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored files is displayed.

  • Page 77: Searching The List Of Stored Files

    List of stored files Displays the list of stored files. Note ❒ Depending on the security setting, some files may not appear in the list. ❒ Files stored under functions other than the scanner function do not appear on this screen. Reference p.71 “Checking a Stored File Selected from the List”...
  • Page 78 Storing Files Using the Scanner Function Searching by file name You can search for a stored file by its file name. Press [Select Stored File]. Press [File Name]. The soft keyboard appears. Enter the file name. For information about how to enter characters, see About This Machine. Press [OK].

  • Page 79: Checking Stored Files

    Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files. Press [Select Stored File].

  • Page 80: Checking Stored Files From A Client Computer

    Storing Files Using the Scanner Function Stored File Preview Screen [Zoom Out], [Zoom In] In previewing, you can reduce or enlarge the file image. [←][→][↑][↓] You can scroll the preview screen. [Switch] You can switch to a preview of another page.
  • Page 81 Displaying the List of Stored Files with DeskTopBinder Lite Using DeskTopBinder Lite, you can display the list of files stored in the machine on a client computer. The stored files will appear in the DeskTopBinder Lite window as follows: The illustration is an example. The items that actually appear may be different. Note ❒...

  • Page 82: Sending A Stored File

    Storing Files Using the Scanner Function Sending a Stored File You can either send the selected file or the URL of the file location. This section mainly explains how to select the files you want to send by e-mail or Scan to Folder, or deliver using the network delivery scanner. For details about operating procedures for individual functions, see the appropriate chap- ters.
  • Page 83 Note ❒ If you choose a file protected by a password, a screen to enter the password appears. To select the file, enter the correct password, and then press [OK]. ❒ When you send a stored file by e-mail, either the file can be attached to the e-mail or the URL of the file location can be sent.

  • Page 84: Managing Stored Files

    Storing Files Using the Scanner Function Managing Stored Files This section explains how to delete stored files and how to change the data for stored files. Deleting a Stored File This section explains how to delete a stored file. Press [Select Stored File]. The list of stored files appears.

  • Page 85: Changing Data For A Stored File

    Changing Data for a Stored File You can change data for a stored file, such as [User Name], [File Name], and [Pass- word]. Note ❒ Information for files waiting for delivery cannot be changed. Changing a user name You can change the user name for a stored file. Press [Select Stored File].
  • Page 86 Storing Files Using the Scanner Function Press [OK]. Make sure that the user name was changed as necessary, and press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the user name of a file stored in the machine from the client computer. For de- tails about Web Image Monitor, see Web Image Monitor Help.
  • Page 87 Press [OK]. Make sure that the file information was changed as necessary, and press [Exit]. Note ❒ For information about how to enter characters, see About This Machine. ❒ Using Web Image Monitor or DeskTopBinder, you can also change the name of a file stored in the machine from the client computer.
  • Page 88 Storing Files Using the Scanner Function Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the password of a file stored in the machine from the client computer. For de- tails about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manuals supplied with DeskTopBinder.

  • Page 89: Delivering Scan Files

    4. Delivering Scan Files Using the ScanRouter delivery software, you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary preparations and the procedure for using the network delivery scanner. Important ❒...

  • Page 90: Preparing To Deliver A File

    Delivering Scan Files Preparing to Deliver a File This section describes the preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner, you need a delivery server on which an application such as the optional the ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software.

  • Page 91: Installing Desktopbinder Lite From The Supplied Cd-Rom

    Installing DeskTopBinder Lite from the Supplied CD-ROM This section explains how to install DeskTopBinder Lite on a client computer from the supplied "Scanner/PostScript To view or receive files delivered to the in-trays, you must install DeskTopBind- er Lite on the client computer. Make sure Windows is running on the client computer, and then insert the ®...

  • Page 92: Network Delivery Scanner Screen

    Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scan- ner. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ Destination Field The specified destination appears.

  • Page 93: Basic Operation For Delivering Files

    Basic Operation for Delivering Files This section describes the basic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and senders in advance using the ScanRouter delivery software installed on the delivery server. Make sure that no previous settings remain.
  • Page 94 Delivering Scan Files Specify the destination. You can specify multiple destinations. For details, see "Specifying Delivery Destinations". If necessary, press [Subject] to specify the e-mail subject. For details, see "Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server".
  • Page 95 Basic Operation for Delivering Files Reference p.88 “Switching to the Network Delivery Scanner Screen” p.105 “Various Scan Settings” p.114 “Adjusting Image Density” p.115 “Setting of Original Feed Type” p.89 “Specifying Delivery Destinations” p.97 “Specifying the Subject of the E-mail to Be Transmitted via the Deliv- ery Server”...

  • Page 96: Switching To The Network Delivery Scanner Screen

    Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the net- work delivery scanner screen.

  • Page 97: Specifying Delivery Destinations

    Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Delivery Server’s Address Book This section explains how to select destinations registered in the delivery serv- er’s address book You can select a delivery destination registered in Destination List of the deliv- ery server by any of the following methods: •...
  • Page 98 Delivering Scan Files Selecting destinations by entering their registration numbers Select a destination by entering its Short ID number (registered using the Scan- Router delivery software). For details about how to set Short IDs, see the manu- als supplied with the ScanRouter delivery software. Press [Reg.
  • Page 99 Selecting destinations by searching the delivery server’s Destination List In the delivery server’s Destination List, you can search for destinations and se- lect them. Press [Search Dest.]. To search by name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears so you can enter the name or comment. You can also search by combining [Name] and [Comment].
  • Page 100 Delivering Scan Files Press [OK]. Note ❒ The Comment search function searches for destinations by comment infor- mation, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒...

  • Page 101: Specifying The Sender

    Specifying the Sender This section explains how to specify the e-mail sender when sending a file by e-mail via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list in the delivery server’s Destination List •...

  • Page 102: Selecting The Sender By Entering The Registration Number

    Delivering Scan Files Selecting the Sender by Entering the Registration Number You can select the sender by entering the registration number. Press [Sender Name]. Press [Registration No.]. Using the number keys, enter the three-digit registration number assigned to the required destination folder. If the entered number is less than five digits, press {q} after the last number.

  • Page 103: Selecting A Sender By Searching The Delivery Server's Destination List

    Selecting a Sender by Searching the Delivery Server’s Destination List This section explains how to select a sender by searching the delivery server’s Destination List. Press [Sender Name]. Press [Search]. To search by name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears so you can enter the name or comment.
  • Page 104 Delivering Scan Files If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search by [Name] and [Comment]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria.

  • Page 105: Specifying The Subject Of The E-Mail To Be Transmitted Via The Delivery Server

    Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by e- mail via the delivery server.

  • Page 106: Simultaneous Storage And Delivery

    Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it. Press [Store File]. Make sure that [Send & Store] is selected. If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File".

  • Page 107: Scanning Originals With The Network Twain Scanner

    5. Scanning Originals with the Network TWAIN Scanner Using the machine, you can scan originals into a client computer over the net- work. Before Using the Network TWAIN Scanner This section describes the preparations and procedure for using the network TWAIN scanner.

  • Page 108: Outline Of The Network Twain Scanner

    Scanning Originals with the Network TWAIN Scanner Outline of the Network TWAIN Scanner This section outlines the network TWAIN scanner function. In the TWAIN scanner mode, you can share this machine among multiple com- puters. Therefore, you don't have to prepare a special computer for scanner or reconnect the scanner and each computer every time you need to use it.

  • Page 109: Preparing To Use The Network Twain Scanner

    Preparing to Use the Network TWAIN Scanner This section describes the preparations and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scan- ner, such as DeskTopBinder Lite, must be installed on the computer. Desk- TopBinder Lite is on the supplied CD-ROM.

  • Page 110: Installing The Twain Driver From The Supplied Cd-Rom

    Scanning Originals with the Network TWAIN Scanner Installing the TWAIN Driver from the Supplied CD-ROM This section explains how to install the TWAIN driver on a client computer from the supplied "Scanner/PostScript To use the network TWAIN scanner, you must install the TWAIN driver on a cli- ent computer.

  • Page 111: Basic Network Twain Scanner Operation

    Basic Network TWAIN Scanner Operation This section describes the basic operation for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compliant application, such as DeskTopBinder and the TWAIN driver must be installed on the client com- puter.
  • Page 112 Scanning Originals with the Network TWAIN Scanner Note ❒ If you have already selected a scanner, you do not need to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals.

  • Page 113: Various Scan Settings

    6. Various Scan Settings This section describes various scan settings. Scan Settings This section explains how to make Scan settings. Press [Scan Settings]. Specify resolution, scan size, and other settings, as required. Press [OK].

  • Page 114: Items For Specifying Scan Settings

    Various Scan Settings Items for Specifying Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Black & White: Text] Appropriate to increase OCR readability using an OCR-compliant application. •...

  • Page 115: Resolution

    Resolution Select resolution for scanning originals. Select [100 dpi], [150 dpi], [200 dpi], [300 dpi], [400 dpi], or [600 dpi] as the scanning resolution. Note ❒ If [High Compression PDF] is selected as the file type, you cannot select [100 dpi], [150 dpi] and [600 dpi].
  • Page 116 Various Scan Settings Relationship of original of mixed sizes and scan size This section explains differences you need to be aware of when scanning origi- nals of the same width but different length (such as A3&A4) using the original position setting and size. •...
  • Page 117 Press [Custom Size]. Specify Original Size (X1 and Y1) using the number keys, and then press {q}. For example, set X1 to 300 mm and Y1 to 200 mm. Set Start Position (X2 and Y2) to 0 mm, and then press {q}. For example, set X2 and Y2 to 0 mm, and press {q}.
  • Page 118 Various Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan part of the original, it is necessary to specify Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area (X3 and Y3).
  • Page 119 Press [Scan Settings]. Press [Scan Size]. Press [Custom Size]. Specify Original Size (X1 and Y1) using the number keys, and then press {q}. For example, set X1 to 300 mm and Y1 to 200 mm. Specify Start Position (X2 and Y2) using the number keys, and then press {q}. For example, set X2 to 30 mm and Y2 to 20 mm.
  • Page 120 Various Scan Settings How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom size. ❖ Original orientation setting Select an orientation according to the orientation of the original you have placed.

  • Page 121: Edit

    ❖ Original Orientation is [ Placing an original in the ADF Placing an original on the exposure glass Align the original, turn it rightward or left- ward, and then place it face down on the expo- sure glass. ❖ Original Orientation is [ Placing an original in the ADF Placing an original on the exposure glass Align the original, turn it upward or down-...

  • Page 122: Adjusting Image Density

    Various Scan Settings Adjusting Image Density This section explains how to adjust image density. To adjust image density, press [W] or [V], at the left and right of [Auto Density]. These buttons increase or decrease the image density in single increments up to 7. Selecting [Auto Density] corrects scanning density to improve resolution of paper types such as non-white paper like newspaper or transparent originals.

  • Page 123: Setting Of Original Feed Type

    Setting of Original Feed Type This section explains Original Feed Type settings such as orientation and scan sides of originals. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. Press [Original Feed Type].
  • Page 124 Various Scan Settings Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel must match. Place originals correctly by referring to the following table: ❖...
  • Page 125 Original orientation bottom edge touches rear of ADF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change.

  • Page 126: Original Settings

    Various Scan Settings Original Settings This section explains the settings for the scanning the sides of originals. One-sided original This section explains the settings for scanning only one side of originals. Press [Original Feed Type]. In [Original Settings], select [1 Sided Original]. Press [OK].
  • Page 127 Two-sided original This section explains the settings for scanning both sides of originals. Press [Original Feed Type]. In [Original Settings], select [2 Sided Original]. In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to the binding orientation of the originals. Top to Top Top to Bottom If the last page of the last original is blank, in [Last Page], select [1 Side] or [2...
  • Page 128 Various Scan Settings Note ❒ If you selected [Divide], the setting made here is applied to the last page of each batch of divided originals. Multiple Originals Containing One-Sided and Two-Sided Pages This section explains the settings for switching between [1 Sided Original] and [2 Sided Original] when scanning multiple originals mixed containing one-sided and two- sided pages.

  • Page 129: Thin Paper

    Thin Paper This section explains settings for preventing thin originals being damaged when they are fed from the ADF for scanning. Press [Original Feed Type]. Press [Thin Paper]. Press [OK]. Setting of Original Feed Type...

  • Page 130: Batch, Sadf

    Various Scan Settings Batch, SADF This section describes the setting for scanning multiple originals multiple times. To scan multiple originals as a single file, select [Batch]. To have the ADF scan multiple originals individually, select [SADF]. • If you select [Batch], scanning starts as soon as you place the additional origi- nals and press {Start}.

  • Page 131: Divide

    Press [OK]. Note ❒ If [SADF] is selected, scanning starts as soon as you place additional origi- nals in the ADF. However, in the following cases you must press {Start} to start scanning additional originals. • After scanning additional originals using the exposure glass •...
  • Page 132 Various Scan Settings Press [Change], and then use the number keys to enter the number of pages you want to divide the job into sets of. Press {q}. If necessary, press [Division Check]. When you select [Division Check], if the originals were not scanned in order due to a paper jam or multi-sheet feed, a screen for stopping or continuing scanning appears at the end of the scan.

  • Page 133: Scanning Multiple Pages Of Originals As One File

    Scanning Multiple Pages of Originals as One File This section explains the procedure for sending multiple originals as a multi- page file or storing them as a single stored file. Important ❒ To send multiple originals as a multi-page file, in [File Name / Type], select a multi-page file type.
  • Page 134 Various Scan Settings After all originals are scanned, press {q}. Storing or transmission starts. Note ❒ If [Batch] is selected, originals can be scanned using the ADF. ❒ When scanning originals using the exposure glass, depending on the set- tings for [Wait Time for Next Orig.: Exposure Glass] under [Scanner Features], the machine can wait for additional originals even if [Batch] is not selected in [Original Feed Type].

  • Page 135: Setting File Type And File Name

    Setting File Type and File Name This section explains the procedure for setting file type, file name, and security for PDF files. Setting File Type This section explains the procedure for setting the file type of a file you want to send.
  • Page 136 Various Scan Settings Select a file type. Press [OK]. Note ❒ Converting a file type into High Compression PDF reduces the file's data volume without loss of character readability. ❒ High Compression PDF can be selected when sending files by e-mail or Scan to Folder.

  • Page 137: Setting File Name

    Setting File Name This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning, 4-digit page number, etc. • Single-page and divided multi-page files are assigned file names that contain the date and time of scanning and a four-digit page number.
  • Page 138 Various Scan Settings Changing the starting digit of file name serial numbers A single-page file is assigned a serial number after the file name. The starting number of this serial number can be changed as follows: Press [File Name / Type]. Press [Change] to the right of the entry box.

  • Page 139: Security Settings To Pdf Files

    Security Settings to PDF Files This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF and High Compression PDF files only. Encrypting PDF files Set a password to protect and encrypt a PDF file .
  • Page 140 Various Scan Settings In [Password], press [Enter]. Enter a password, and then press [OK]. The password entered here will be required to open the PDF file. Enter the password again, and then press [OK]. In [Encryption Level], select [40 bit] or [128 bit]. Press [OK] twice.
  • Page 141 Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒ Encryption is possible only for scan files sent by e-mail or Scan to Folder. ❒...
  • Page 142 Various Scan Settings In [Password], press [Enter]. Enter a password, and then press [OK]. The password entered here will be required to change the security settings of the PDF file. Enter then password again, and then press [OK]. Select the security permission setting. You can specify the following security settings: •...

  • Page 143: Programs

    Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 25 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing {Clear Modes} unless the content is deleted or newly registered.

  • Page 144: Recalling A Registered Content

    Various Scan Settings Press [OK]. The Program screen reappears. When the settings are successfully registered, m appears on the left side of the registered program number and the pro- gram name appears on the right side. The initial screen reappears after a mo- ment.

  • Page 145: Deleting A Program

    If you select a program that is already registered, a confirmation message appears. To overwrite the program, press [Yes]. If you select a new program number, you can omit this step. Proceed to the next step. Enter a program name. Press [OK].

  • Page 146: Changing The Registered Program Name

    Various Scan Settings Changing the Registered Program Name To change the name of a registered program: Press {Program}. Press [Change Name]. Press the number of the program whose name you want to change. Enter a new program name. Press [OK]. The new program name appears briefly, and then the initial screen reappears.
  • Page 147 Press [Program as Defaults]. Press {Program}. A confirmation screen appears. Press [Yes]. The current settings are registered as defaults, and then the initial screen re- appears. Note ❒ To restore the initial screen's original default settings, press [Restore Factory Defaults]. ❒...

  • Page 148: Scan Settings When Using Twain Scanner

    Various Scan Settings Scan Settings When Using Twain Scanner This section explains how to specify original orientation and scan setting for a bundle of mixed size originals when using the TWAIN scanner. Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made in the Scanner Control dialog box must match.

  • Page 149: When Scanning Originals Of Mixed Sizes Using Twain Scanner

    ❖ ADF Original Orientation bottom edge of original placed first top edge touches rear of ADF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change.
  • Page 150 Various Scan Settings...

  • Page 151: Appendix

    The appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and File Size This section explains the relationship between resolution and original size. Resolution and original size are inversely related. The higher the resolution (dpi) is set, the smaller the area that can be scanned.

  • Page 152: When Using As A Twain Scanner

    Appendix 11×17 ×14) Legal (8 ×13 ×11) Legal (8 ×8 Note ❒ Enter B6, A6, and A7 sizes directly. When Using as a TWAIN Scanner This section explains the relationship between resolution and scan size when us- ing the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help.
  • Page 153 ❖ If [16770K colors] is selected in [Col./ Grad.:] The originals can be scanned using combinations marked with if Original Orientation is L. 11×17 Legal ×14) ×13 Legal ×11) ×8 Note ❒ Enter A7 sizes directly. Relationship between Resolution and File Size in the table 1000 1100...

  • Page 154: Relationship Between File Type Specified For Scanning And File Types For Sending E-Mail And Folder

    Appendix Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder This section explains the relationship between the file type specified for scan- ning originals and the file type to which files are converted when sent by e-mail or Scan to Folder.

  • Page 155: Software Supplied On Cd-Rom

    Software Supplied on CD-ROM This section explains the applications on the supplied CD-ROM. Quick Install This section explains the auto-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Server2003, or Windows NT 4.0, the installer starts up automatically (auto run) to install various software.

  • Page 156: Desktopbinder Lite

    Appendix • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003 • Display resolution 800×600 pixels, 256 colours or higher DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTop- Binder Lite.
  • Page 157 ❖ Software installed with DeskTopBinder Lite • Auto Document Link Auto Document Link on the client computer monitors in-trays of the deliv- ery server periodically, retrieves files delivered to in-trays, and notifies the user of delivery. • RFWriter Instead of printing files created with an application, the RFWriter converts those files into TIFF or BMP image files and registers them in a work folder of the DeskTopBinder.

  • Page 158: Values Of Various Set Items For Transmission/Storage/Delivery Function

    Appendix Values of Various Set Items for Transmission/Storage/Delivery Function This section explains the values of various transmission/storage/delivery func- tion settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
  • Page 159 Folder transmission The following table tells you the maximum values of the Scan to Folder function settings. Item Number of path name charac- ters on SMB Number of user name charac- ters on SMB Number of password charac- ters on SMB Number of server name charac- ters on FTP Number of path name charac-...

  • Page 160: Storage Function

    Appendix Storage Function The following table tells you the maximum values of the storage function set- tings. Item Number of file name characters 64 alphanumeric charac- Number of user name charac- ters Number of password charac- ters Number of stored files you can select at the same time Storable number of files Storable number of pages...

  • Page 161: Network Delivery Function

    Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Number of subject line charac- ters Number of e-mail address char- acters Number of addresses you can specify at the same time Sendable file size Values of Various Set Items for Transmission/Storage/Delivery Function Maximum value...

  • Page 162: Specifications

    Appendix Specifications The following table tells you the specifications of the scanner. Scan method Scan speed Image sensor type Scan type Interface Maximum scan size Scan sizes automatically detectable from the exposure glass Scan sizes automatically detectable from the Basic scanning resolution Selectable scanning resolutions when using the E-mail/Scan to Folder/Network delivery scanner function...
  • Page 163 Image compression type for gray scale/full colour Network protocol Protocol for sending e-mail Protocol for Scan to Folder JPEG IPv4, IPX SMTP, POP3 SMB, FTP, NCP Specifications...

  • Page 164: Index

    INDEX Address Book Adjusting image density Advanced search Auto Colour Select Auto density Auto-run program Batch Bindery Black & White CD-ROM Change Change Setting Changing a password Changing a user name Checking a stored file selected from the list Check modes Confirmation displays check modes Preview...
  • Page 165 Managing stored files Manual entry Mix 1 & 2 Sided Mixed sizes Multi-pages NetWare Network delivery One sided original Operation for delivering files Original feed type Original settings Password changing security permissions encrypting Photo Placing an original Preparation sending by e-mail Program as Defaults Programs changing registered program...
  • Page 166 Subject Subject/Text Switching screen network delivery scanner screen Scan to Folder Symbol Template size Text Thin Paper TIFF TIFF/JPEG Transmission function folder transmission sending e-mail simultaneous transmission TWAIN Driver TWAIN scanner setting original orientation Two sided original User name User Tools Values of various set items network delivery function storage function...
  • Page 167 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”...
  • Page 168 GB GB B840-7707...

This manual is also suitable for:

1350Aficio mp 1100Aficio mp 9000

Table of Contents