Compact Plain Paper FAX Model No. KX-FP200 KX-FP195 OPERATING INSTRUCTIONS Please read these Operating Instructions before using the unit and save for future reference. FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) TO GET STARTED EASILY, PLEASE READ THIS SECTION FIRST. ¡ ¡ This product is designed for use in the United States of America, and may not operate in other countries.
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Thank you for purchasing the Panasonic Compact Plain Paper Facsimile. Welcome to the world of Panasonic facsimiles. This Panasonic compact plain paper facsimile combines the telephone, fax, copier, and TAM interface functions to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3.
Before you start ¡Included accessories RRRRRRRRRRRRRRRRRRRR 6 Accessory order information RRRRRRRRRRRRRRRRR 6 ¡ Quick Start Overview RRRRRRRRRRRRRRRRRRRRRRRRR 7 ¡ Installation Installing the diverter RRRRRRRRRRRRRRRRRRRR 8 ¡ Installing the paper RRRRRRRRRRRRRRRRRRRRR 8 ¡ Connecting the telephone line and the power outlet RRRRRR 10 ¡...
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Summary of user programmable features RRRRRRRRRRRR 43 Setting the FAX mode ring count RRRRRRRRRRRRRRR 44 Special Setting the TEL/FAX mode ring count RRRRRRRRRRRRR 45 Setting the silent fax recognition ring countRRRRRRRRRRR 45 Settings Setting the dialing mode RRRRRRRRRRRRRRRRRRR 46 Changing the logo print position RRRRRRRRRRRRRRR 46 Sending documents overseas RRRRRRRRRRRRRRRR 47 Film/Paper save reception RRRRRRRRRRRRRRRRRR 48 Receiving oversized documents RRRRRRRRRRRRRRR 49...
Before you start Included accessories Power cord RRR 1 pc. Telephone line Part No. PQJA200Z cord RRRRRR 1 pc. Part No. PQJA59V Diverter RRRRR 1 pc. Paper tray RRRR 1 pc. Part No. PFUS1074Z Part No. PFYEFP200M ¡If any items are missing or damaged, check with the place of purchase. ¡The part numbers listed above are subject to change without notice.
Overview Document entrance Speaker Recording paper exit Paper stacker Diverter For Assistance, Call 1-800-435-7329 Document guide(s) Front cover open lever Microphone (Used to talk the other party when using the speakerphone.) Document exit Paper tray Recording paper entrance Document feeder tray Recording paper set lever...
Installation Installing the diverter Insert the diverter into the slots on the main unit until it clicks into place. Installing the paper The recording paper size that can be loaded is letter or legal. The paper tray can hold up to 150 sheets of 75 g/m (20 lb.) paper.
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Fan the stack of paper to avoid a paper jam and insert the paper into the paper tray. ¡The height of the stack of the paper should not exceed the upper limit on the paper tray, or it may cause a paper jam. ¡The paper should not be over the tab.
Connecting the telephone line and the power outlet 1. Connect the handset and handset cord. 2. Connect the telephone line cord. 3. Connect the power cord. ¡When the power is turned on for the first time, the unit will print an information list about the starter film.
Location of controls Checks the amount of remaining film (p. 67). Dial keypad Used to print a quick reference (see below). Used to initiate/exit programming. Used for speed dialing (p. 28, 29). OPER TONE FLASH REDIAL/PAUSE MUTE SP-PHONE Used for voice muting (p. 15). Used for the speakerphone operation (p.
Before using your unit, program the correct date and time, your logo and your facsimile telephone number. This information will be printed on the top of each page transmitted from your unit. Your logo FROM : Panasonic Fax system Setting the date and time Press (MENU). Display:...
Setting your logo The logo can be a company, division or personal name in an abbreviated form. Press (MENU). Display: SYSTEM SET UP Press , then YOUR LOGO Press (START/COPY/SET). LOGO= Enter your logo up to 30 characters using the dial keypad and direct call station keys.
Setting your facsimile telephone number Press (MENU). Display: SYSTEM SET UP Press , then YOUR TEL NO. Press (START/COPY/SET). NO.= Enter your facsimile telephone number up to 20 digits. ¡The button inserts a space and the a “+”. ¡If you make a mistake, press (STOP) to delete the wrong number to the left of the cursor.
Basic operations Making voice calls Press (SP-PHONE) or lift the handset. Dial the phone number. ¡If you misdial, hang up and dial again. When the other party answers, speak into the microphone or handset. When finished, press (SP-PHONE) or hang up the handset.
Answering voice calls When the unit rings, press (SP-PHONE) or lift the handset. When finished, press (SP-PHONE) or hang up the handset. Ringer volume Press (VOLUME) (’/‘) while the unit is idle. ¡4 levels (high/middle/low/off) are available. To turn the ringer off: 1.
Making a copy Any transmittable document can be copied. Open the document feeder tray. Insert the document (up to 15 sheets) FACE DOWN until a beep tone is heard. Adjust the document guides to the width of the document. Press (RESOLUTION) repeatedly to the desired setting, if needed (see below).
Transmitting documents Open the document feeder tray. Insert the document FACE DOWN (up to 15 sheets) until a beep tone is heard. Adjust the document guides to the width of the document. Press (RESOLUTION) repeatedly to the desired setting, if needed (see page 17). Press (SP-PHONE) or lift the handset.
Receiving documents Setting the receive mode The unit has two receive modes: The AUTO RECEIVE mode allows your unit to receive all calls automatically without your assistance. Use this mode when you wish to use the unit solely as a facsimile machine or when you are going out. The MANUAL RECEIVE mode lets you answer calls by lifting the handset.
Receiving documents Allowing you to answer all calls manually (TEL mode) When the unit rings, press (SP-PHONE) or lift the handset to answer the call. When: — document reception is required, — a slow beep is heard, or — no sound is heard, press (START/COPY/SET).
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Receiving fax documents only (FAX mode) Setting up the unit for fax reception Turn on the AUTO RECEIVE mode by pressing (AUTO\RECEIVE) until the FAX indicator light goes on. ¡The display shows the following message. Display: FAX MODE ¡The unit will automatically answer all calls and only receive fax documents.
Special receiving modes EXT.TAM mode (recording voice messages and/or receiving documents) This unit can be connected to an external telephone answering machine (TAM). When the EXT.TAM mode is set, the facsimile unit and telephone answering machine will work as follows. »...
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Changing the setting of the AUTO RECEIVE mode Change the AUTO RECEIVE setting from the FAX mode to the EXT.TAM mode. Press (MENU). Display: SYSTEM SET UP Press , then AUTO RECEIVE Press (START/COPY/SET). MODE=FAX Press to select EXT.TAM. MODE=EXT.TAM[ ¡To return to the FAX mode, select FAX.
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EXT.TAM mode Securing the remote operation for the answering machine (remote TAM activation ID) Some remote codes on your answering machine may be same as the remote fax activation code on the facsimile unit. This feature prevents the facsimile unit from activating the fax function when you operate the answering machine from a remote location using the same remote code.
TEL/FAX mode (automatic voice and fax recognition) Use this mode when you wish to receive voice calls with rings, but do not want to hear the unit ring when faxes are received. When a call is received, the unit will work as follows. The unit will automatically answer the line without ringing.
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TEL/FAX mode Helpful hints when using the TEL/FAX mode » If an extension telephone is connected, the facsimile unit and the extension telephone will ring as follows. The extension telephone will ring once. 5 sec. TEL/FAX ring count If a fax calling tone (slow beep) is detected, the unit will automatically activate the fax function to receive documents...
(PROG. MODE). Both functions cannot be used at the same time. Speed dialing: 100 additional dialing stations (60 stations if your unit is a KX-FP195). These stations are assigned to 2-digit numbers (00–99 for KX-FP200, 00–59 for KX-FP195). Press (MENU) until the following message is displayed.
Press (LOWER), then press the desired direct call station key. Using speed dialing: Press (DIRECTORY), then press desired 2-digit number (00–99 for KX-FP200 and 00–59 for KX-FP195). Transmitting documents using automatic dialing Insert the documents FACE DOWN. Using one-touch dialing: For upper stations (1–9)
Electronic telephone directory (selecting a station name in the directory) The station names stored in memory are automatically registered into the electronic telephone directory in alphabetical order. You can make a fax or voice call by selecting the desired station name on the display. If you wish to send a fax, insert the documents into the document tray first.
Telephone Voice contact (talking to the caller during or after fax reception or transmission) You can have a conversation with the same call after the fax message is completed. This will save the extra expense and time of making another call. This feature works only when the other party’s unit is equipped with a voice contact feature.
TONE, FLASH and REDIAL/PAUSE buttons TONE button The TONE (*) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode.
Special sending features Polling (retrieving fax documents) The polling feature allows you to receive a document from another compatible machine where you pay for the call. This saves the sending party the call charges. Receive polling To place a call and recover a document from another machine, follow the steps below.
Delayed transmission (sending a fax at a later time) Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance.
The unit is able to scan and store documents into memory, and then transmit the stored documents. The memory capacity is approx. 28 pages for the KX-FP200 and approx. 14 pages for the KX-FP195, based on CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 74.
2-digit number (00–99 for KX-FP200 and 00–59 for KX-FP195). ¡To enter other phone numbers, repeat this step (up to 117 stations for KX-FP200, 77 stations for KX-FP195). Press (START/COPY/SET) after entering all of the desired phone numbers.
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The memory capacity is approx. 28 pages for the KX-FP200 and approx. 14 pages for the KX-FP195, based on CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 74.
Reserving transmission during fax reception While the unit is receiving documents, you can reserve your fax transmission to another station. The unit will automatically transmit documents after fax reception is completed. Insert the documents FACE DOWN during fax reception. Enter the phone number by using regular dialing, one-touch dialing, speed dialing or the electronic telephone directory.
Special receiving features Remote fax receiving (using an extension phone to receive a fax message) If you have an extension phone connected to your facsimile unit or on the same line, it is possible to receive a manual fax message. Using the extension phone, dial the remote fax activation code. This saves you from going to the facsimile unit and pressing (START/COPY/SET).
Junk mail prohibitor (preventing the reception of unwanted fax documents) This feature prevents reception from facsimile machines whose phone numbers are not stored in one-touch dialing and speed dialing. Store the phone numbers from where you want to receive documents (see page 27). Important: ¡This feature does not work when: —the unit is set to the TEL mode,...
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Receiving with a distinctive ring service This feature can only be used by those who subscribe to a distinctive ring pattern service from their telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature to ON. The distinctive ring service gives you up to 3 phone numbers on a single telephone line, each having a different ringing pattern.
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Enhanced copy features Making an extension copy Use this feature to enlarge a document to twice the length of the paper that is currently being used in the paper tray. This feature is used to reverse the film/paper save function (see page 48). Sample of enlarged copy: When you wish to enlarge the top half of the document: Original document...
Making a reduction copy When you copy documents that are longer than the recording paper, the unit can reduce the original document and print it out on one page by programming a suitable reduction rate. The reduction rate is determined by a combination of the size of the recording paper and original document.
Special Settings Summary of user programmable features Basic features Code Feature SET DATE & TIME YOUR LOGO YOUR TELEPHONE NUMBER PRINT TRANSMISSION REPORT AUTO RECEIVE MODE FAX RING COUNT MANUAL RECEIVE MODE TEL/FAX DELAYED RING REMOTE TAM ACTIVATION DIALING MODE MEMORY TRANSMISSION Advanced features Code...
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Setting the FAX mode ring count This feature determines the number of rings after which the unit answers a call in the FAX mode. You can choose from 1 to 4 rings. Helpful hints: ¡To answer a call before the unit does, increase the number of rings. ¡If you find receiving faxes from machines with the automatic transmission feature difficult, decrease the number of rings.
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Setting the TEL/FAX mode ring count This feature determines the number of rings after which the unit automatically answers a call in the TEL/FAX mode. You can choose from 1 to 4 rings. Press (MENU). Display: SYSTEM SET UP Press , then TEL/FAX RING Press (START/COPY/SET).
Setting the dialing mode The unit will automatically set the dialing mode to TONE or PULSE when the unit is turned on if this feature is set to AUTO. If you cannot dial, change the dialing mode setting to TONE or PULSE by following the instructions below. Press (MENU).
Sending documents overseas You may experience difficulty in transmitting documents overseas. This feature makes sending documents easier as the transmission speed is slowed down. Before starting transmission, follow the steps below. Press (MENU). Display: SYSTEM SET UP Press , then OVERSEAS MODE Press (START/COPY/SET).
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Film/Paper save reception Use this feature if you wish to save film and recording paper when receiving two or more faxed pages. When this feature is set, the unit will reduce documents to half their length and print out two pages of documents on one page.
Receiving oversized documents When the size of the documents sent by the other party is as large as, or larger than the recording paper, the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate.
Changing the display contrast Use this feature to adjust the brightness of the display. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. Press (MENU). Display: SYSTEM SET UP Press , then LCD CONTRAST Press (START/COPY/SET). MODE=NORMAL [ Press to select the desired setting.
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Setting the silent detection This feature allows the facsimile unit to activate the fax function automatically when a silent pause longer than 4 seconds is detected in the EXT.TAM mode. Helpful hints: ¡If you wish to receive documents from stations that do not send a calling tone after dialing, activate this feature.
Setting the memory reception alert When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop. Press (MENU).
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Signaling your pager that you have received a fax document This feature allows your unit to call your pager when your unit receives a fax message. Press (MENU). Display: SYSTEM SET UP Press , then FAX PAGER Press (START/COPY/SET). MODE=OFF Press to select “ON”.
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Setting the film detection If this feature is activated, the display will show the following message when the remaining film prints approx. 15 letter size documents. Display: FILM NEAR EMPTY ¡If you are using regular film (100 m roll), the unit also prints a report. Press (MENU).
Resetting the advanced features Use this feature to return the advanced features (see page 43) to their initial settings. Press (MENU). Display: SYSTEM SET UP Press , then SET DEFAULT Press (START/COPY/SET). RESET=NO Press to select “YES”. RESET=YES Press (START/COPY/SET). RESET OK? ¡If this feature is not required, press (STOP).
Printing reports and lists You can print out the following reports/lists from your unit. Feature list—provides you with the current settings of the basic and advanced programming features (see page 43). Telephone number list—provides you with phone numbers and their station names which are stored in automatic dialing.
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Setting the transmission report printing One of the following choices is available. ERROR: The transmission report will print out only when fax transmission fails. The report will always print out, indicating whether fax transmission is successful or not. OFF: The report will not print (pre-selected setting). Press (MENU).
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Sample of journal report JOURNAL NO. OTHER FACSIMILE START TIME 1234567 Jan. 21 02:14PM 9998765 Jan. 21 02:17PM 2121444 Jan. 21 02:18PM 555556677 Jan. 22 10:35AM +987 1234 Jan. 22 11:02AM Sample of transmission report XMT REPORT NO. OTHER FACSIMILE START TIME COMPANY ABC Jan.
Troubleshooting Error messages on the display If the unit detects a problem, one or more of the following messages will appear on the display. DISPLAY MESSAGE ¡There is something wrong with the unit. Contact our service personnel (p. 72). CALL SERVICE ¡The front cover is open.
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Error messages on the display DISPLAY MESSAGE ¡The other fax machine does not have a polling feature. Check with the other POLLING ERROR party. ¡The receiving unit is busy or ran out of recording paper. Try again. REDIAL TIME OUT ¡The document is jammed.
Before requesting help General PROBLEM I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The REDIAL/PAUSE button does not function properly. The receive mode does not function as explained on page 19. During programming, I cannot enter the remote fax activation code or the remote TAM activation ID.
Before requesting help Fax reception PROBLEM I cannot receive documents automatically. The recording image is faint. The printing quality is poor. A blank sheet is ejected after the received documents are printed out. In the EXT.TAM mode PROBLEM I cannot receive documents automatically.
In the EXT.TAM mode PROBLEM While I answer a call with the answering machine, the facsimile unit switched to the fax mode and I cannot talk with the other party. Copying PROBLEM A dirty pattern or a black line appears on the copied documents. The copied image is distorted.
Clearing a recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following the display message on this page and page 65. When paper has jammed under the film cartridge The display will show the following message.
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Replace the film cartridge by matching the blue label side of the cartridge with that on the unit. Close the front cover securely by pushing down on both ends. When paper has jammed near the recording paper entrance The display will show the following message. CHECK PAPER Remove the jammed paper as follows.
Clearing a document jam If the unit does not release the original document during feeding, remove the document as follows. Slide the front cover open lever forward to unlock the front cover and lift to open. Remove the jammed document carefully. Close the front cover securely by pushing down on both ends.
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Remove the used film. Remove the four gears from the used film cores. Caution: ¡The film is not reusable. You can order a new film for replacement through your nearest Panasonic dealer. Film cartridge Front cover open lever Blue gear...
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Replacing the film or film cartridge Insert the blue gear into the blue core of the new film. Insert the three green gears into the remaining cores of the new film. Insert the film into the cartridge so that the blue gear matches the blue label on the cartridge.
Cleaning the inside of the unit Cleaning the document feeder unit If misfeeding occurs frequently or dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder rollers, sub roller, rubber flap, white plate and glass. Disconnect the power cord and the telephone line cord.
General Information FCC information If required by the telephone company, inform them of the following. ¡FCC Registration No.: (found on the bottom of the unit) ¡Ringer Equivalence No.: (found on the bottom of the unit) ¡The particular telephone line to which the equipment is connected.
One Panasonic Way, Secaucus, New Jersey 07094 Panasonic Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the warrantor”), will repair this product with new or refurbished parts, free of charge, in the USA or Puerto Rico for one (1) year from the date of original purchase in the event of a defect in materials or workmanship.
¡Attach a letter, detailing the symptom or problem, to the outside of the carton. ¡Send the unit to an authorized service center, prepaid and adequately insured. ¡Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales offices. These locations do not repair consumer products.
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Reception: Approx. 38 W / Copy: Maximum: Approx. 160 W 120 V AC, 60 Hz (This unit will not function at 50 Hz.) KX-FP200: Approx. 28 pages KX-FP195: Approx. 14 pages (Based on CCITT No. 1 Test Chart in standard resolution) ⁄...
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One-touch dialing list (for KX-FP200) Direct call Name/Phone No. Station No. Direct call Name/Phone No. Station No. 10 ((LOWER) 1) 11 ((LOWER) 2) 12 ((LOWER) 3) 13 ((LOWER) 4) 14 ((LOWER) 5) 15 ((LOWER) 6) 16 ((LOWER) 7) 17 ((LOWER) 8)
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Speed dialing list (for KX-FP200) Station Name/Phone No. Station Name/Phone No. Station Name/Phone No.
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One-touch dialing list (for KX-FP195) Direct call Name/Phone No. Station No. Direct call Name/Phone No. Station No. 10 ((LOWER) 1) 11 ((LOWER) 2) 12 ((LOWER) 3) 13 ((LOWER) 4) 14 ((LOWER) 5) 15 ((LOWER) 6) 16 ((LOWER) 7) 17 ((LOWER) 8) 18 ((LOWER) 9)
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Speed dialing list (for KX-FP195) Station Name/Phone No. Station Name/Phone No.
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Index Advanced features RRRRRRRR 43 Resetting RRRRRRRRRRR 55 Automatic dialing RRRRRRR 27, 28 Automatic dialing mode setting RRR 10 AUTO RECEIVE button RRRR 19, 21 AUTO RECEIVE mode RRR 19, 21, 23 Basic features RRRRRRRRRR 43 BROAD CAST key RRRRRRR 35, 36 Cleaning RRRRRRRRRRRRR 69 Communication messages RRRRR 58 COPY button RRRRRRRRRRR 17...
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The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program. Included at no extra cost with the purchase of a Panasonic...