Olympus DS-5000 Detailed Instructions

Olympus DS-5000 Detailed Instructions

Olympus digital voice recorder instructions manual
Hide thumbs Also See for DS-5000:
Table of Contents

Advertisement

DIGITAL VOICE
RECORDER
DS-5000
DS-5000iD
DETAILED
INSTRUCTIONS
Thank you for purchasing an Olympus
Digital Voice Recorder.
Please read these instructions for information
about using the product correctly and safely.
Keep the instructions handy for future reference.
To ensure successful recordings, we recommend that
you test the record function and volume before use.
EN

Advertisement

Table of Contents
loading

Summary of Contents for Olympus DS-5000

  • Page 1 RECORDER DS-5000 DS-5000iD DETAILED INSTRUCTIONS Thank you for purchasing an Olympus Digital Voice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. To ensure successful recordings, we recommend that...
  • Page 2 ● Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reasons is excluded from the Olympus’s liability.
  • Page 3 INDEX INDEX Table of Contents Safe and Proper Usage Getting Started Basic Operations Advanced Operations Managing Files on Your PC Other Practical Use Methods Other Information P.11 P.27 P.41 P.69 P.77 P.78...
  • Page 4: Table Of Contents

    Table of Contents Table of Contents ... 4 Safe and Proper Usage ... 6 General Precautions ... 7 1 Getting Started Main Features ... 11 Memory Card ... 12 Identification of Parts ... 14 Installing Batteries ... 16 Charging Battery Pack ... 18 Using the Battery Pack ...
  • Page 5 5 Other Practical Use Methods Using as External Memory of the Computer ... 77 6 Other Information Alarm Message List ... 78 Troubleshooting ... 79 Accessories ... 80 Specifications ... 81 Technical Assistance and Support ... 82 Table of Contents...
  • Page 6: Safe And Proper Usage

    Safe and Proper Usage Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference. Important Safety Precautions Certain symbols are used in the user’s manual and on this product to help protect users, their surroundings, and their property from possible injury or damage.
  • Page 7: General Precautions

    General Precautions ● Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer. ● Do not store the recorder in places exposed to excessive moisture or dust. ●...
  • Page 8 1 remove the batteries immediately while being careful not to burn yourself, and; 2 call your dealer or local Olympus representative for service. • Do not expose the rechargeable batteries to water. Do not allow water to contact the terminals.
  • Page 9 1 do not touch any of the exposed parts; 2 immediately disconnect the power supply plug from the power outlet, and; 3 call your dealer or local Olympus representative for servicing. Continued use of the AC adapter under these circumstances could result in electric shock, fire or injury.
  • Page 10 General Precautions • If something appears to be wrong with the AC Adapter, unplug the AC Adapter from the outlet and consult your nearest service center. Using the AC Adapter may cause fire, overheating, electric shock or injury. • Do not use or keep the AC Adapter in very hot places, such as in direct sunlight, in a closed car on a sunny day, near a heater, on an electric...
  • Page 11: Getting Started Main Features

    1 Getting Started 1 Getting Started Main Features ● Slide switch operation for ease of use and fast response. ● Supports two types of memory: SD card and microSD card (☞ P.12). ● Three Programmable smart buttons F1,F2 and F3 (☞ P.68). ●...
  • Page 12: Memory Card

    512 MB to 8 GB. Settings and operating environment relating to the card Check the latest operating information on the Olympus homepage (http://www.olympus.com) when using cards other than the included card. In addition, refer to the following pages as well when handling the card.
  • Page 13 To recover the original recording time, initialize/format the card in the recorder. • Olympus will not be held liable for any data corruption or loss due to misuse of the media card. Memory Card...
  • Page 14: Identification Of Parts

    Identification of Parts & 1 SD card slot 2 Built-in microphone 3 NEW button 4 Slide (REC/STOP/PLAY/REV) switch 5 POWER (ON/OFF) switch 6 ERASE button 7 EAR (Earphone) jack 8 MIC (Microphone) jack 9 Record/Play indicator light 0 Display (LCD panel) (Volume) button @ Fast Forward (9) button # OK/MENU button...
  • Page 15 Display Status Indicators QP DICT MIKE / 030 VERBAL DISPLY INDEX Display in the recording Display in the recording mode mode 1 Record mode indicator 2 Current folder 3 Memory remaining indicator (E/F bar) 4 Recording elapsed time 5 Remaining recording time 6 Level meter indicator 7 Button guide display 8 Microphone sensitivity indicator...
  • Page 16: Installing Batteries

    Installing Batteries This recorder can be used with either Ni-MH Rechargeable Battery Pack or AAA Alkaline Batteries. Ni-MH Rechargeable Battery Pack (included) Lightly press down on the battery cover release button, then open the battery cover, as shown in the illustration below. Insert the Ni-MH Rechargeable Battery Pack, observing the correct polarity as shown in the illustration below, then...
  • Page 17: Cautions Concerning The Battery

    AAA Alkaline Batteries Lightly press down on the battery cover release button, then open the battery cover. Insert two AAA batteries, observing the correct polarity as shown in the illustration below, then close the battery cover. Insert the batteries in the direction inscribed on the inside of the recorder’s battery compartment.
  • Page 18: Charging Battery Pack

    Charging Battery Pack You can charge the Ni-MH Rechargeable Battery Pack in the recorder using the cradle in combination with the USB cable or AC Adapter. Or by directly connecting the AC Adapter or USB cable to the recorder. Battery pack need to be fully charged before first use.
  • Page 19 Directly Charging Through the Recorder The Ni-MH Rechargeable Battery Pack in the recorder can be charged by connecting an AC adapter or USB cable to the recorder. Charging using AC Adapter (no cradle) Connect the AC adapter to the recorder. For connection procedures, see P.21.
  • Page 20: Using The Battery Pack

    • If Ni-MH rechargeable battery pack is not fully discharged, protect against short-circuiting (e.g. by taping the contacts) before disposing. For customers in Germany Olympus has a contract with the GRS (Joint Battery Disposal Association) in Germany to ensure environmentally friendly disposal.
  • Page 21: Using The Ac Adapter

    Using the AC Adapter Use the AC adapter (included) in cases where battery consumption is a concern, such as when recording for extended periods of time. Plug the AC adapter (included) into a household power outlet and connect the power plug to the recorder’s power connector (DC 5V).
  • Page 22: Turning On The Recorder

    Turning ON the Recorder With the battery charged in the recorder and the card inserted properly, the recorder is ready to work. While the POWER switch on the side of the recorder is in the OFF position, none of the buttons or switch on the recorder will be active.
  • Page 23: Inserting And Ejecting A Sd Card

    Inserting and Ejecting a SD card Inserting a SD card Insert the SD card into the card slot in the direction shown in the illustration until it clicks. This recorder uses a microSD card as its built- in memory. The microSD card has been preloaded.
  • Page 24: Setting Time And Date (Time & Date)

    Setting Time and Date (Time & Date) Setting the correct time and date on the recorder is very important since every file recorded on the recorder will have the time and date information as part of the file header. This will simplify the file management aspects later on.
  • Page 25: Changing The Time And Date

    • You can choose the order of the year, month, day by pressing the F2(D/M/Y or Y/M/D or M/ D/Y)* button while setting them. Example: January 14, 2008 (Initial setting) 2008 2008 2008 *The display will vary depending on the status of the settings.
  • Page 26: Setting Recording Destination (Card Select)

    Setting Recording Destination (Card Select) By default, the recording destination is set to the [SD] at the factory. To change the recording destination, follow the procedure outlined below. Select [Card Select] at the [Device Menu] screen, then press the OK/MENU or 9 button.
  • Page 27: Basic Operations Recording

    2 Basic Operations 2 Basic Operations Recording By default, the recorder has five folders, A, B, C, D, E and you can select folder by pressing the F1(FOLDER) button. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business information.
  • Page 28: New Recording

    Recording New Recording Create a new file to record in. Press the NEW button to create a new file. When [The Worktype List is displayed when a new file is created.] is set in DSS Player (☞ P.69) you can select the Work Type from the Work Type list.
  • Page 29: Overwrite Recording

    Overwrite Recording You can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased. Select and play the file you want to overwrite. Stop playback at the starting point of overwrite. Move the slide switch to the REC position to start overwriting.
  • Page 30: Insert Recording

    Recording Insert Recording Additional recording can be inserted into previously recorded file. Select and play the file you want to insert an additional recording into. While playing the file, press the F1 ( INSERT ) button to insert an additional recording. [Insert Rec?] appears on the display.
  • Page 31: Microphone Sensitivity (Mic Sense)

    Microphone Sensitivity (Mic Sense) You can switch between two microphone sensitivities to meet recording needs: [Dictation] for oral dictation and [Conference] which is suited for situations like meetings and conferences with a small number of people. The setting status will appear on the display CONF DICT F1, F3 button...
  • Page 32: Recording Modes (Rec Mode)

    Recording Modes (Rec Mode) The recording mode can choose between QP (Quality Playback) and SP (Standard Playback). Select [Rec Mode] at the [Record Menu] screen, then press the OK/MENU or 9 button. Refer to P.41 regarding each menu item settings. Record Menu Rec Mode VCVA...
  • Page 33: Using The Variable Control Voice Actuator (Vcva)

    Using the Variable Control Voice Actuator (VCVA) The Variable Control Voice Actuator (VCVA) is a function that starts recording automatically when the microphone senses that sounds have reached a preset threshold volume level, and automatically pauses when the volume drops below the threshold. The VCVA feature allows you to conserve memory by automatically stopping recording in instances like long silent periods during meetings.
  • Page 34: Hands-Free Recording

    Left Center Right Notes • The Olympus foot switch (RS27/28) is sold separately. • Move the slide switch of the recorder to the STOP position before connecting it to the cradle for hands- free recording. • To record with better quality using the hands-free recording function, set the microphone sensitivity to [Conference] mode, or use an external microphone.
  • Page 35: Playing

    Playing You can start playing a file at any point. Select the file, then move the slide switch to the PLAY position to start playback. The record/play indicator light glows green. – Press the button to adjust the volume. The display shows the volume level. You can choose between 0 to 30.
  • Page 36 Playing Playback functions Press the 9 button once while stopped. Fast Forward (FF) Press the 0 button once while stopped. Rewind (REW) Press and Hold the 9 button while stopped or (CUE) playing a file. Press and Hold the 0 button while stopped or Review (REV) playing a file.
  • Page 37: Erasing

    Erasing Erasing a File Erasing or deleting a file from any of the folder on the recorder is a very simple process. [Erase Done] is displayed when the file is erased. File numbers will be reassigned automatically. • An erased file cannot be restored. •...
  • Page 38: Erasing All Files In A Folder

    Erasing Erasing All Files in a Folder All files in a folder can be erased simultaneously. Select the folder you want to erase. Press the ERASE button. Press the button to select [All Erase], then press the OK/MENU button. Press the button to select [Start], then press the OK/MENU button.
  • Page 39: Partially Erasing A File

    Partially Erasing a File You can erase a selected file in part. Start playback the file you want to erase partially. Press the ERASE button at the point to start erasing. While playback continues, [Partial Erase] will appear on the display. Press the ERASE button at the point to end erasing.
  • Page 40 Erasing Press the ERASE button to confirm erase. The display changes to [Partial Erase!] and erasing will start. When [Erase Done] appears on the display, partial erase is complete. Notes • If the ERASE button is not pressed within 8 seconds after the “Partial Erase Start” and “Partial Erase End”...
  • Page 41: Advanced Operations Menu List

    3 Advanced Operations 3 Advanced Operations Menu List ● Menu Setting (while the recorder is stopped, press the OK/MENU button) Main Menu Second layer Pending File Menu Lock Priority Work Type Rec Mode Record Menu VCVA Mic Sense Backlight Display Menu Contrast Language...
  • Page 42 • The selectable language varies depending on the countries where the product was purchased. • [Fingerprint] is a menu item for the DS-5000iD only (it will not appear on the DS-5000). • Items appear in bold letters in the “Setting” column to indicate that they are the initial settings.
  • Page 43: Learning To Use The Menu

    Learning to Use the Menu To navigate through the different options in the Menu, use the Menu List flow chart (☞ P.41,42) and the following steps to modify or change any settings. F1, F3 button OK/MENU, 9, 0 button Press the OK/MENU button. The [Main Menu] screen will appear on the display (☞...
  • Page 44: Selecting Folders And Files

    Selecting Folders and Files Changing Folders While the recorder is stopped, press the F1 ( FOLDER ) button. The folder list screen will be displayed. QP DICT Folder A Folder B Folder C Folder D Folder E FOLDER EXIT – Press the folder, then press the OK/MENU button.
  • Page 45: Displaying File Information

    Displaying File Information The recorder can display a variety of information related to the current file. It is also possible to go to the Work Type and Option Item edit screen. F3 button Select the file whose information you want to display. Refer to P.44 regarding file selection.
  • Page 46: Device Lock Function

    (DS- 5000iD only) on startup. Unlock Device Enter Password DS-5000 Unlock the recorder’s device lock through the method below. The default password when using the recorder for the first time is “0000”.
  • Page 47 Unlocking the Recorder Via Fingerprint Verification (Only DS-5000iD) Slide the finger to be scanned for verification over the scanner window on the back side of the recorder in one sweeping motion from top down as shown in the illustration. If [NG! Sweep Finger Again] is displayed, re-scan your finger or a different registered finger again.
  • Page 48 Device Lock Function Authentication Halt Mode If there is no password match after five tries the recorder will enter password input halt mode for ten minutes. After ten minutes have passed the mismatch history will be erased and it will once again return to the password input screen.
  • Page 49 When the below error message appeared, scan again while referring “How to Scan the Fingerprint” (☞P.47) carefully. [Sweep Error Sweep your finger again]...Displays when the fingerprint is not recognized correctly. [Sweep Error Sweep your finger with care]...Displays when the recognized fingerprint data does not match.
  • Page 50: Locking Files (Lock)

    Locking Files (Lock) When a file is set to [Lock], the display, allowing you to prevent important files from accidental erase. Moreover, the file will not be erased even when all files within a folder are erased. Select the file you want to Lock. Select [Lock] at the [File Menu] screen, then press the OK/MENU or 9 button.
  • Page 51: Pending Files (Pending)

    Pending Files (Pending) When you set [Pending] to the file, the file becomes “Pending file” and the editing sign of on the display. If “Download file” is set to “Finished file” by DSS Player, the [Pending] file is not transferred and only [Finished] file (edited file) will be transferred to your PC.
  • Page 52: Setting Priority Levels (Priority)

    Setting Priority Levels (Priority) By default, F2 button is programmed with Priority function. The setting can also be performed from the menu. You can set a priority level on each file recorded. You can choose between “HIGH” and “NORMAL” The default is Normal level. To Set a Priority Level on a File To Set the F2(PRIOR) Button Select the file you want to perform the...
  • Page 53: Setting The Author Id And Work Type

    Setting the Author ID and Work Type Every file recorded on the recorder will include the Author ID and Work Type as part of its header information. To create multiple Author IDs and Work Types on the recorder, use the bundled DSS Player software to create and upload a Data list (list of Author IDs and Work Types) to the recorder.
  • Page 54 Setting the Author ID and Work Type Setting the Work Type Up to 10 Work Types can be registered in the DSS Player software and uploaded to the recorder. Each Work Type can have up to 10 Option Items associated with it. The Work Types and Option Items can be used on the recorder to populate the recording file header information.Refer to the online help for DSS...
  • Page 55 Inputting Option Item Value – Press the button on the file information input screen to select the targeting Option Item, then press the OK/MENU button. The input screen will be displayed. When inputting an Option Item value into a new file or the file with a re-selected Work Type, only eligible input characters as specified in the DSS Player can be entered.
  • Page 56: Verbal Comment

    Verbal Comment The data recorded with the F1(VERBAL) button being pressed during recording, is recorded as a Verbal comment position (a position within a file) in the header. It is possible to instantly search and play back Verbal comment sections through DSS Player, thereby making it useful for things like giving instructions to transcriptionists.
  • Page 57: Index Marks

    Index Marks Index marks can be placed in a file during recording or playback. Index marks are used to provide a quick and easy way to identify important or significant parts within the file. F3 button 9, 0 button ERASE button Setting an Index Mark While the recorder is recording or playing...
  • Page 58: Language (Language)

    Language (Language) You can select the display language for this recorder. The selectable language varies depending on the countries where the product was purchased. Select [Language] at the [Display Menu] screen, then press the OK/MENU or 9 button. Refer to P.41 regarding each menu item settings. Display Menu Backlight Contrast...
  • Page 59: Backlight (Backlight)

    Backlight (Backlight) When the display backlight is set to [On], the backlight will light up for about 10 seconds when a button is pressed. This is useful in that it allows you to check the display even in dark locations. F1, F3 button OK/MENU, 9, 0...
  • Page 60: Led (Led)

    LED (LED) You can set it so the Record/Play indicator light does not turn on. Select [LED] at the [Display Menu] screen, then press the OK/MENU or 9 button. Refer to P.41 regarding each menu item settings. Display Menu Backlight Contrast Language BACK...
  • Page 61: Lcd Contrast Adjustment (Contrast)

    LCD Contrast Adjustment (Contrast) Display contrast can be adjusted from level 01 to 12. F1, F3 button OK/MENU, 9, 0 button Select [Contrast] at the [Display Menu] screen, then press the OK/MENU or 9 button. Refer to P.41 regarding each menu item settings. Display Menu Backlight Contrast...
  • Page 62: System Sounds (Beep)

    System Sounds (Beep) When this is set to [On], the recorder beeps to alert you to button operations or warn you of errors. Select [Beep] at the [Device Menu] screen, then press the OK/MENU or 9 button. Refer to P.42 regarding each menu item settings. Device Menu Fingerprint Card Select...
  • Page 63: Inserting And Ejecting A Microsd Card

    Inserting and Ejecting a microSD card When it is necessary to remove or insert the microSD card serving as the built-in memory in emergencies, use the method below to either remove or insert it. Inserting a microSD card 1 Open the battery cover (☞ P.16). 2 Open the card cover inside the battery compartment.
  • Page 64: Formatting The Card (Format)

    Formatting the Card (Format) Cards that have been used in non-Olympus devices, or cards that are not recognized by the recorder, must be formatted before they can be used with the recorder. To familiarize yourself with the formatting process, read the steps below.
  • Page 65 Press the OK/MENU button to confirm [Start] selection. Format Data will be cleared – Press the button again to select [Start] option. Format Are You Sure? Start Cancel Press the OK/MENU button again to initiate the formatting process. Format Format Format ! Format Done [Format Done] displays when formatting ends.
  • Page 66: Check System Information (System Info.)

    Press the F1 ( BACK ) or 0 button to return to the [Main Menu] screen, then press the F3 ( EXIT ) or 0 button to F1, F3 button complete the setting. OK/MENU, 9, 0 button System Info. Model Name DS-5000 Version 1.00 Serial 123456789 BACK EXIT...
  • Page 67: Changing The Usb Class (Usb Class)

    Changing the USB Class (USB Class) You can set the USB class of this recorder with a USB connection to [Composite] or [Storage]. Set to [Composite] when using this recorder as a USB speaker or a USB microphone. F1, F3 button OK/MENU, 9, 0 button...
  • Page 68: Customizing The Recorder

    Customizing the Recorder You can customize various specifications of the recorder when using DSS Player (☞ P.69). For more details, refer to the online help for DSS Player (☞ P.73). The Recorder’s Customized Settings ❏ Button settings You can change the allocated functions for the Programmable Smart Buttons (F1, F2, F3 buttons), the NEW button, and the slide switch.
  • Page 69: Managing Files On Your Pc

    • Recording Instruction Comments and Verbal comments (Windows only). • Encrypt the Dictation within the folder by encrypting the folder itself (Windows only). Make sure that your computer meets the minimum requirements listed below. Please check with your system administrator or your Olympus Professional Dealer.
  • Page 70: Minimum Requirement

    DSS Player Software Minimum Requirement Windows Operating System: CPU: RAM: Hard drive space: Drive: Display: USB port: Audio I/O terminals: Macintosh Operating System: CPU: RAM: Hard drive space: Display: USB port: Note • Macintosh version does not support voice recognition software. Windows 2000 Professional Service Pack4;...
  • Page 71: Installing Dss Player Software

    An explanation of the installation method for individuals installing the software on a single PC will be provided here. Insert Olympus DSS Player CD into the CD-ROM drive. The installation program will start automatically. If the installation program does not start automatically, browse your CD-ROM drive and execute “launcher.exe”.
  • Page 72: Uninstalling Dss Player Software

    Click the [start] button on the taskbar. Select [Add/Remove programs] from the [Control Panel]. A list of installed applications is displayed. Select [Olympus DSS Player Pro], then click the [Change/Remove] button. Proceed with the uninstallation according to the instructions on the screen.
  • Page 73: Using Online Help

    For information on the DSS Player usage and features, refer to the online Help. To start online Help: Windows Click the [start] button, then select [All Programs], [Olympus DSS Player], [Dictation Help]. While DSS Player is running, select the [Help] menu, [Contents].
  • Page 74: Connecting Recorder To Pc

    Connecting Recorder to PC Connecting to Your PC Using the USB Cable Turn ON the recorder (☞ P.22). Connect the USB cable to the USB port of the PC. Confirm that the recorder has stopped and connect a USB cable to the connection port on the recorder. If [Remote] is displayed on the recorder, it indicates proper connections.
  • Page 75 Connecting Recorder to PC Connecting to Your PC Using the Cradle Place the recorder in the cradle Connect the USB cable to the USB port of the PC. The USB cable is connected with cradle as shown in figure. Turn ON the recorder, then set the recorder in the cradle. If [Remote] is displayed on recorder, it indicates proper connection.
  • Page 76: Running Dss Player Software

    The check mark on [DSS Player Pro] disappears. Manual Start Start Windows. Click the [start] button, then select [All Programs]. All program menu will be displayed. Select [Olympus DSS Player Pro], then click [Dictation Module]. Macintosh Disabling Automatic Start Click the Dock’s System Preferences. Click Device Detector.
  • Page 77: Other Practical Use Methods

    5 Other Practical Use Methods 5 Other Practical Use Methods Using as External Memory of the Computer When the recorder is connected to your PC, it will be recognized on your PC as a removable drive. You can view and access the recorder card from My Computer and download data from the card to your PC using standard windows copy/move and delete commands.
  • Page 78: Other Information

    Reformat the card (☞ P.64). formatting the card. System error detected in the This is a malfunction. Contact recorder. the place of purchase or Olympus Service Center for repair. There is no card inserted. Insert a card (☞ P.23, 63).
  • Page 79: Troubleshooting

    Troubleshooting Symptom Probable cause Nothing appears The batteries are not loaded properly. on the display The batteries are dead. The recorder is in power off mode. Won’t start The recorder is in power off mode. The batteries are dead. Unable to record The card does not have enough memory.
  • Page 80: Accessories

    Pro Transcription Module for easy transcription of DSS recordings. Foot switch: RS27/28 Connect to the USB cradle with DS-5000/DS-5000iD for hands-free transcription. Connecting cord: KA333 Use to connect the microphone jack of this unit to a radio or other sound source.
  • Page 81: Specifications

    Weight 110 g (Including Ni-MH Rechargeable Battery Pack) * Specifications and design are subject to change without notice. * Battery life is measured by Olympus. It varies greatly according to the type of batteries used and the conditions of use.
  • Page 82: Technical Assistance And Support

    Technical Assistance and Support DS-5000 is part of the Olympus Professional Dictation System. Your dealer is trained to troubleshoot and fix many common problems that you may be having with this system. If you encounter problems using your DS-5000/DS-5000iD, we recommend that you contact your Olympus Professional Dealer that sold you the system.
  • Page 83 EU countries. Please do not throw the equipment into the domestic refuse. Please use the return and collection systems available in your country for the disposal of this product. Applicable Product : DS-5000/DS-5000iD, AC adapter, Cradle DS-5000/DS-5000iD DIGITAL VOICE RECORDER OLYMPUS IMAGING AMERICA INC.

This manual is also suitable for:

Ds-5000id

Table of Contents