Ricoh hn1 Manuals

Manuals and User Guides for Ricoh hn1. We have 1 Ricoh hn1 manual available for free PDF download: User Manual

Ricoh hn1 User Manual

Ricoh hn1 User Manual (308 pages)

User Guide

Brand: Ricoh | Category: All in One Printer | Size: 6.82 MB

Table of Contents

Table of Contents
2
Safety Information

14
Learning about the Printer

16
Additional Printer Setup

27
Minimizing Your Printer's Environmental Impact

67
- Saving Paper and Toner
  67
  - Using Recycled Paper
    67
  - Conserving Supplies
    67
- Saving Energy
  68
- Reducing Printer Noise
  71
Loading Paper and Specialty Media

72
- Setting the Paper Size and Paper Type
  72
- Configuring Universal Paper Settings
  72
- Avoiding Jams
  73
- Loading Trays
  73
- Using the Multipurpose Feeder
  77
- Loading the Multipurpose Feeder
  79
- Linking and Unlinking Trays
  82
  - Linking Trays
    82
  - Unlinking Trays
    82
  - Assigning a Custom Paper Type Name
    82
  - Changing a Custom Type <X> Name
    83
Paper and Specialty Media Guidelines

84
- Paper Guidelines
  84
  - Paper Characteristics
    84
  - Unacceptable Paper
    85
  - Selecting Paper
    85
  - Using Recycled Paper and Other Office Papers
    85
  - Selecting Preprinted Forms and Letterhead
    86
  - Storing Paper
    86
- Supported Paper Sizes, Types, and Weights
  87
Printing

90
Copying

99
- Making Copies
  99
  - Making a Quick Copy
    99
  - Copying Using the ADF
    99
  - Copying Using the Scanner Glass
    100
- Copying Photos
  100
- Copying on Specialty Media
  100
  - Making Transparencies
    100
  - Copying to Letterhead
    101
- Customizing Copy Settings
  101
- Pausing the Current Print Job to Make Copies
  105
- Placing Information on Copies
  105
  - Placing the Date and Time at the Top of each Page
    105
  - Placing an Overlay Message on each Page
    106
- Canceling a Copy Job
  106
- Understanding the Copy Screens and Options
  107
  - Copy from
    107
  - Copy to
    107
  - Scale
    107
  - Darkness
    107
  - Content
    108
  - Sides (Duplex)
    108
  - Collate
    108
  - Options
    108
- Improving Copy Quality
  109
E-Mailing

111
- Getting Ready to E-Mail
  111
  - Enabling the E-Mail Function
    111
  - Setting up the E-Mail Function
    112
  - Configuring the E-Mail Settings
    112
- Creating an E-Mail Shortcut
  112
  - Creating an E-Mail Shortcut Using the Embedded Web Server
    112
  - Creating an E-Mail Shortcut Using the Touch Screen
    113
- E-Mailing a Document
  113
- Customizing E-Mail Settings
  114
  - Adding E-Mail Subject and Message Information
    114
  - Changing the Output File Type
    115
- Canceling an E-Mail
  115
- Understanding E-Mail Options
  115
  - Original Size
    115
  - Sides (Duplex)
    115
  - Orientation
    116
  - Binding
    116
  - E-Mail Subject
    116
  - E-Mail File Name
    116
  - E-Mail Message
    116
  - Resolution
    116
  - Send as
    116
  - Content
    116
  - Advanced Options
    117
Faxing

118
- Getting the Printer Ready to Fax
  118
- Sending a Fax
  131
- Creating Shortcuts
  134
  - Creating a Fax Destination Shortcut Using the Embedded Web Server
    134
  - Creating a Fax Destination Shortcut Using the Touch Screen
    134
- Using Shortcuts and the Address Book
  135
  - Using Fax Shortcuts
    135
  - Using the Address Book
    135
- Customizing Fax Settings
  136
  - Changing the Fax Resolution
    136
  - Making a Fax Lighter or Darker
    136
  - Sending a Fax at a Scheduled Time
    136
  - Printing an Incoming Fax on both Sides of the Paper (Duplexing)
    137
  - Viewing a Fax Log
    137
  - Blocking Junk Faxes
    137
- Canceling an Outgoing Fax
  138
  - Canceling a Fax While the Original Documents Are Still Scanning
    138
  - Canceling a Fax after the Original Documents Have Been Scanned to Memory
    138
- Understanding Fax Options
  138
  - Original Size
    138
  - Content
    138
  - Sides (Duplex)
    139
  - Resolution
    139
  - Darkness
    139
  - Advanced Options
    139
- Improving Fax Quality
  140
- Holding and Forwarding Faxes
  140
  - Holding Faxes
    140
  - Forwarding a Fax
    141
Scanning to an FTP Address

142
- Scanning to an FTP Address Using the Keypad
  142
- Scanning to an FTP Address Using a Shortcut Number
  142
- Scanning to an FTP Address Using the Address Book
  143
- Creating Shortcuts
  143
  - Creating an FTP Shortcut Using the Embedded Web Server
    143
  - Creating an FTP Shortcut Using the Touch Screen
    144
- Understanding FTP Options
  144
  - Original Size
    144
  - Sides (Duplex)
    144
  - Orientation
    144
  - Binding
    144
  - Resolution
    144
  - Send as
    145
  - Content
    145
  - Advanced Options
    145
- Improving FTP Quality
  146
Scanning to a Computer or Flash Drive

147
- Scanning to a Computer
  147
- Understanding Scan Profile Options
  148
  - Quick Setup
    148
  - Format Type
    148
  - Compression
    148
  - Default Content
    148
  - Color
    149
  - Original Size
    149
  - Orientation
    149
  - Duplex
    149
  - JPEG Quality
    149
  - Darkness
    149
  - Resolution
    149
  - Advanced Imaging
    149
- Scanning to a Flash Drive
  150
- Improving Scan Quality
  150
Understanding Printer Menus

151
- Menus List
  151
- Paper Menu
  152
  - Default Source Menu
    152
  - Paper Size/Type Menu
    152
  - Configure MP Menu
    155
  - Substitute Size Menu
    155
  - Paper Texture Menu
    156
  - Paper Weight Menu
    157
  - Paper Loading Menu
    157
  - Custom Types Menu
    159
  - Custom Names Menu
    159
  - Custom Scan Sizes Menu
    159
  - Universal Setup Menu
    160
- Reports Menu
  161
- Network/Ports Menu
  162
  - Active NIC Menu
    162
  - Standard Network or Network <X> Menus
    162
  - SMTP Setup Menu
    164
  - Network Reports Menu
    165
  - Network Card Menu
    165
  - TCP/IP Menu
    166
  - Ipv6 Menu
    167
  - Wireless Menu
    168
  - Appletalk Menu
    168
  - Netware Menu
    169
  - Lexlink Menu
    169
  - Standard USB Menu
    170
  - Parallel <X> Menu
    171
  - Serial <X> Menu
    173
- Security Menu
  176
  - Miscellaneous Menu
    176
  - Confidential Print Menu
    176
  - Disk Wiping Menu
    177
  - Security Audit Log Menu
    178
  - Set Date/Time Menu
    179
- Settings Menu
  180
  - General Settings Menu
    180
  - Copy Settings Menu
    186
  - Fax Settings Menu
    192
  - E-Mail Settings Menu
    201
  - FTP Settings Menu
    206
  - Flash Drive Menu
    209
  - Print Settings
    214
    
    Finishing Menu
    216
    
    Quality Menu
    218
    
    Utilities Menu
    219
    
    Pdf Menu
    220
    
    Postscript Menu
    220
    
    Html Menu
    223
    
    Image Menu
    224
- Help Menu
  225
Maintaining the Printer

226
- Cleaning the Exterior of the Printer
  226
- Cleaning the Scanner Glass
  226
- Cleaning the ADF Separator Rollers
  227
- Adjusting Scanner Registration
  228
- Storing Supplies
  229
- Checking the Status of Supplies
  230
  - Checking the Status of Supplies from the Printer Control Panel
    230
  - Checking the Status of Supplies from a Network Computer
    230
- Ordering Supplies
  231
  - Ordering Toner Cartridges
    231
  - Ordering a Photoconductor Kit
    231
  - Ordering ADF Replacement Parts
    231
- Moving the Printer to Another Location
  231
- Shipping the Printer
  232
Administrative Support

233
- Using the Embedded Web Server
  233
- Checking the Device Status
  233
- Setting up E-Mail Alerts
  233
- Viewing Reports
  234
- Restoring the Factory Default Settings
  234
Clearing Jams

235
- Understanding Jam Messages and Locations
  235
- 200 And 201 Paper Jams
  236
- 202 Paper Jam
  238
- Paper Jam
  239
- Paper Jam
  241
- Paper Jam
  242
- 240-249 Paper Jams
  242
- Paper Jam
  243
- Paper Jam
  244
- 290-294 Paper Jams
  245
Troubleshooting

249
- Solving Basic Printer Problems
  249
- Printer Control Panel Display Is Blank or Displays Only Diamonds
  249
- Indicator Light Blinks Red
  249
  - Check the Display for Error Messages
    249
  - Make Sure the Fax Function Is Set up Properly
    249
- Understanding Printer Messages
  249
  - Answering
    249
  - Change <Src> to <X
    250
  - Check Tray <X> Connection
    250
  - Close Front Door
    250
  - Close Door or Insert Cartridge
    250
  - Connect <X>Bps
    250
  - Disk Corrupted
    251
  - Disk Full - Scan Job Canceled
    251
  - Fax Failed
    251
  - Fax Memory Full
    251
  - Fax Partition Inoperative. Contact System Administrator
    251
  - Fax Server 'To Format' Not Set Up. Contact System Administrator
    251
  - Fax Station Name Not Set up
    251
  - Fax Station Number Not Set up
    252
  - Insert Tray <X
    252
  - Install Tray <X
    252
  - Invalid PIN
    252
  - Load <Src> with <X
    252
  - Load Manual Feeder with <X
    253
  - Memory Full, Cannot Print Faxes
    253
  - Network/Network <X
    253
  - No Analog Phone Line Connected to Modem, Fax Is Disabled
    253
  - No Answer
    253
  - No Dial Tone
    253
  - Paper Change: Load Tray<X> <Paper Type
    253
  - Queued for Sending
    253
  - Remove Originals from the Scanner ADF
    254
  - Remove Packaging Material, Check <X
    254
  - Remove Paper from Standard Output bin
    254
  - Replace <X> if Restarting Job
    254
  - Restore Held Jobs
    254
  - Scan Document too Long
    254
  - Scanner ADF Cover Open
    254
  - Securely Clearing Disk Space
    254
  - Serial <X
    255
  - Set Clock
    255
- SMTP Server Not Set Up. Contact System Administrator
  255
- Some Held Jobs Were Not Restored
  255
- System Busy, Preparing Resources for Job
  255
- System Busy, Preparing Resources for Job. Deleting Held Job(S)
  255
- Unsupported Disk
  255
- Unsupported USB Device, Please Remove
  255
- Unsupported USB Hub, Please Remove
  255
- USB/USB <X
  255
- 30 Invalid Refill, Change Toner Cartridge
  256
- 31 Replace Defective Cartridge
  256
- 32 Cartridge Part Number Unsupported by Device
  256
- 34 Short Paper
  256
- 35 Insufficient Memory to Support Resource Save Feature
  256
- 37 Insufficient Memory to Collate Job
  256
- 37 Insufficient Memory, some Held Jobs Were Deleted
  256
- 37 Insufficient Memory, some Held Jobs will Not be Restored
  257
- 38 Memory Full
  257
- 39 Complex Page, some Data May Not Have Printed
  257
- 50 PPDS Font Error
  257
- 51 Defective Flash Detected
  257
- 52 Not Enough Free Space in Flash Memory for Resources
  257
- 53 Unformatted Flash Detected
  258
- 54 Network <X> Software Error
  258
- 54 Serial Option <X> Error
  258
- 54 Standard Network Software Error
  258
- 55 Unsupported Option in Slot <X
  258
- 56 Parallel Port <X> Disabled
  259
- 56 Serial Port <X> Disabled
  259
- 56 Standard Parallel Port Disabled
  259
- 56 Standard USB Port Disabled
  259
- 56 USB Port <X> Disabled
  259
- 57 Configuration Change, Held Jobs Were Not Restored
  260
- 58 Too Many Trays Attached
  260
- 58 Too Many Flash Options Installed
  260
- 59 Incompatible Tray <X
  260
- 61 Remove Defective Disk
  260
- 62 Disk Full
  261
- 63 Unformatted Disk
  261
- 80 Routine Maintenance Needed
  261
- 84 Replace PC Kit
  261
- 84 PC Kit Life Warning
  261
- 88 Cartridge Low
  261
- 88.Yy Cartridge Nearly Low
  261
- 88.Yy Replace Cartridge
  261
- 200-282.Yy Paper Jam
  262
  - 290-295.Yy Scanner Jam
    262
  - 293 Replace All Originals if Restarting Job
    262
  - 293.02 Flatbed Cover Open
    262
  - 294 ADF Jam
    262
  - 840.01 Scanner Disabled
    263
  - 841-846 Scanner Service Error
    263
  - 900-999 Service <Message
    263
  - 1565 Emulation Error, Load Emulation Option
    263
  - Solving Printing Problems
    263
    
    Multiple-Language Pdfs Do Not Print
    263
    
    Error Message about Reading USB Drive Appears
    264
    
    Jobs Do Not Print
    264
    
    Confidential and Other Held Jobs Do Not Print
    265
    
    Job Takes Longer than Expected to Print
    265
    
    Job Prints from the Wrong Tray or on the Wrong Paper
    266
    
    Incorrect Characters Print
    266
    
    Tray Linking Does Not Work
    266
    
    Large Jobs Do Not Collate
    266
    
    Unexpected Page Breaks Occur
    267
  - Solving Copy Problems
    267
    
    Copier Does Not Respond
    267
    
    Scanner Unit Does Not Close
    267
    
    Poor Copy Quality
    268
    
    Partial Document or Photo Copies
    269
  - Solving Scanner Problems
    270
    
    Checking an Unresponsive Scanner
    270
    
    Scan was Not Successful
    270
    
    Scanning Takes too Long or Freezes the Computer
    270
    
    Poor Scanned Image Quality
    270
    
    Partial Document or Photo Scans
    271
    
    Cannot Scan from a Computer
    271
  - Solving Fax Problems
    272
    
    Caller ID Is Not Shown
    272
    
    Cannot Send or Receive a Fax
    272
    
    Can Send but Not Receive Faxes
    274
    
    Can Receive but Not Send Faxes
    274
    
    Received Fax Has Poor Print Quality
    275
  - Solving Option Problems
    275
    
    Option Does Not Operate Correctly or Quits after It Is Installed
    275
    
    Drawers
    276
    
    Flash Memory Card
    276
    
    Hard Disk with Adapter
    276
    
    Internal Solutions Port
    277
    
    Memory Card
    277
  - Solving Paper Feed Problems
    277
    
    Paper Frequently Jams
    277
    
    Paper Trays
    278
    
    Paper Jam Message Remains after Jam Is Cleared
    278
    
    Page that Jammed Does Not Reprint after You Clear the Jam
    278
  - Solving Print Quality Problems
    279
    
    Isolating Print Quality Problems
    279
    
    Blank Pages
    279
    
    Characters Have Jagged or Uneven Edges
    280
    
    Clipped Images
    280
    
    Ghost Images
    280
    
    Gray Background
    281
    
    Incorrect Margins
    281
    
    Paper Curl
    282
    
    Print Irregularities
    282
    
    Skewed Print
    283
    
    Solid Black or White Streaks
    283
    
    Print Is too Light
    284
    
    Print Is too Dark
    285
    
    Streaked Vertical Lines
    286
    
    Toner Fog or Background Shading Appears on the Page
    287
    
    Toner Rubs off
    287
    
    Toner Specks
    288
    
    Transparency Print Quality Is Poor
    288
  - Embedded Web Server Does Not Open
    288
    
    Check the Network Connections
    288
    
    Check the Network Settings
    289
  - Contacting Customer Support
    289
Notices

290
- Product Information
  290
- Edition Notice
  290
- Noise Emission Levels
  291
- Power Consumption
  292
Index

301

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