Lucent Technologies 2000 Quick Reference Manual

R E C O R D I N G A N D S E N D I N G

Creating a new voice message

From the main menu
Record message
When finished
Enter destination number
Specify delivery options (see below)
Send
TIPS:
To erase and rerecord [*]-[2]
To record more at the end of the message
Pause
Indicate ready to record
If you didn't know the mailbox number [#] to spell
the last name Q=7 Z=9
If you send a message to more than one person, you
can record an annotation to the message before
sending it to the next person
Specifying delivery options
Private
Urgent
Confirmation
Future delivery
Fax attachment
Economy dispatch
Listen-only
L I S T E N I N G A N D R E C O R D I N G
Reviewing voice messages
From the main menu
Review new messages [1]-[1]
Review archived messages [1]-[2]
TIPS:
Use playback controls
Skip to end of current message [3]-[3]
Skip to next message
Replying to a message
At the end of the message
Record reply
When finished
Specify delivery options (optional)
Send
Reply by calling the sender
At end of message [8]-[8]
System dials sender's phone number
TIP: You cannot reply to messages from outside callers.
Sending a copy
At the end of message
Record introduction
When finished
Enter mailbox number
Specify delivery options (optional)
Send
Erasing a message
At the end of message
TIP: You can delete a message before it completes by pressing
[3]-[3]-[7].
S E N D I N G A N D R E C E I V I N G
F A X M E S S A G E S
[2]
Sending a fax with a voice message from a fax device
From the main menu of your mailbox
[#]
Record message
When finished
Enter the destination mailbox number
[#]
Insert document in the fax machine
Select Fax Attachment
Specify other delivery options (optional)
Send
Press Start/Send button on fax device
[2]
[5]
Printing a fax sent to your mailbox
From the main menu
Print immediately
Choose destination:
Enter fax device number
[6]
Send to local fax machine
Setting or changing your primary fax destination
[1]
From the main menu
[2]
Telling the system whether to print a fax to the primary
[3]
destination upon receipt
[4]
From the main menu
[5]
[6] L O C A T I N G M E S S A G E S
[7]
Locating messages you have sent
From the main menu
Locating messages you have received
From the main menu
[1]
Choose one:
Enter the mailbox number
From outside callers
Spell name
TIP: You may add to, delete, or change delivery options on sent
messages that you locate.
[#]
S E T T I N G U P M E S S A G E N O T I F I C A T I O N
[8]
Changing message notification options
From the main menu
Choose message type:
[#]
Urgent messages only
All messages
[#]
Choose which message:
First message only
Each message
Changing message notification number
From the main menu
Select notification schedule number (1 to 8)
Enter phone or pager number
[6]
When finished
Choose type of device:
[#]
Pager
Phone
For pager, enter phone number to display on pager
[#]
TIP: When entering the telephone or pager number, you may
need to precede it with digits required to dial an outside number.
Please ask your system manager for advice.
[7]
C O N F I G U R I N G Y O U R
P E R S O N A L O P T I O N S
Changing greetings and prompts
[2] From the main menu
Select prompt:
[#] Please hold prompt
Name prompt
Optional Prompt 1
[5] Optional prompt 2
Personal greeting
[#]
Using group distribution lists–up to 50 mailbox numbers per list
From the main menu
Choose one:
[1]-[1]-[2] Create
[*] Edit
Delete
List names
[#] Rename list
Managing folders
[4]-[8]-[1] Define/edit folder
Changing your password–do it frequently
From the main menu
[4]-[8]-[2]
G E N E R A L T I P S
Press the wrong key?
Cancel or back up
[3]-[1]
Want to recover messages deleted in the current session?
From the main menu
[3]-[2] Choose one:
Restore
Leave deleted
[1]
Finished using your mailbox?
[#]
Exit from the main menu
Other tips and shortcuts
Bypass system greeting
Skip a prompt
Bypass Personal Greeting to start recording
message
[4]-[2]-[1]
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[2]
[1]
[2]
[4]-[2]-[2]
[#]
[1]
[2]
Copyright © 1998, Lucent Technologies. All Rights Reserved.
Document Number 585-345-100 Comcode 108355967 Issue 2.0 October 1998
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