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Blue BPS 907 N Basic Operation Manual

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Basic Operation Guide

BPS 907 N
Please read this guide before operating this equipment.
After you nish reading this guide, stor e it in a safe place for future reference.
What Can I Do with This Machine?
Before Using the Machine
Document Handling
Print Media
Sending Documents
Receiving Fax/I-Fax Documents
Copying
Printing
Scanning
PC Faxing
Remote UI
System Manager Settings
Maintenance
Troubleshooting
Machine Settings
Appendix
Index
ENG

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Summary of Contents for Blue BPS 907 N

  • Page 1: Basic Operation Guide

    What Can I Do with This Machine? Before Using the Machine Document Handling Basic Operation Guide Print Media Sending Documents BPS 907 N Receiving Fax/I-Fax Documents Copying Printing Scanning PC Faxing Remote UI System Manager Settings Maintenance Troubleshooting Machine Settings...

  • Page 2: Manuals For The Machine

    Considerable e ort has been made to make sure that the manuals for the machine are free of inaccuracies and omissions. However, as we are constantly improving our products if you need an exact speci cation, please contact BLUE. The machine illustration on the cover may di er slightly from your machine.

  • Page 3: Available Features

    : optional IFAX/ PRINT PRINT COPY SCAN E-MAIL/ (Network (UFRII LT) (PCL) FTP/SMB Board) BPS 907 N – Optional Card Reader-E1 and Cassette Feeding Module-N1 are available for the BPS 907 N – Optional handset is not available in the U.K.
  • Page 5 What Can I Do with This Machine? Sending Features Send documents with diverse sending methods Fax, E-Mail, I-Fax, and File Server Chapter 4 Send documents in a variety of le TIFF formats JPEG Send Settings p. 4-7 Specify a recipient with a single key Sending with One-Touch Keys p.
  • Page 6 Specify multiple recipients as a group Sending to Group Addresses p. 4-19 Look up a particular recipient AAAAA BBBBB CCCCC Address Book Search p. 4-21 Specify a recipient with its scan/ send settings Favorites Buttons p. 4-25 Retry sending documents automatically Auto Retry Advanced Operation Guide...
  • Page 7 Send documents to multiple recipients Broadcasting Advanced Operation Guide Send documents at a speci ed time Delayed Sending Advanced Operation Guide Receive faxes/I-faxes in memory Memory Reception Advanced Operation Guide Recall the last three sending jobs Job Recall Advanced Operation Guide Forward received fax/I-fax documents Forwarding Documents...
  • Page 8 Fax Features Specify a recipient with a single key One-Touch Speed Dialing p. 4-15 Specify a recipient with a three-digit code Coded Speed Dialing p. 4-17 Specify multiple recipients as a group Group Dialing p. 4-19 Look up a particular recipient AAAAA BBBBB CCCCC...
  • Page 9 Redial when the line is busy Automatic Redialing Advanced Operation Guide Send a fax to multiple recipients Broadcasting Advanced Operation Guide Send a fax at a speci ed time Delayed Sending Advanced Operation Guide Receive faxes in memory without printing out Memory Reception Advanced Operation Guide Forward received fax documents...
  • Page 10 Copy Features Select a scan mode depending on the type of image Image Quality p. 6-3 Adjust the density level of scanned images Density p. 6-4 Enlarge or reduce copied images Zoom Ratio p. 6-6 Sort copies by page order AAAA AAAA AAAA...
  • Page 11 Make two-sided copies A B C AB C A B C AB C Two-Sided Copy AB C A B C AB C A B C Advanced Operation Guide Erase shadows and lines in copies Frame Erase Copy Advanced Operation Guide Copy two documents on one sheet A BC A BC...
  • Page 12 System Manager Settings Restrict the use of the machine with department IDs 000001 Department ID Management Advanced Operation Guide Printer Feature Print a document from a PC A BC A BC A BC A BC Printing Online help Scanner Feature Specify detailed scanning options to suit various images Scanning...
  • Page 13 PC Fax Feature Send a fax from a PC PC Faxing Online help Remote UI Feature Access and manage the machine from a PC Remote UI Advanced Operation Guide...
  • Page 14 Contents Manuals for the Machine Available Features What Can I Do with This Machine? Sending Feature Fax Features Copy Features System Manager Settings Printer Feature Scanner Feature PC Fax Feature Remote UI Feature Contents xiii How to Use This Guide Symbols Used in This Manual Illustrations Used in This Manual Legal Notices...

  • Page 15: Table Of Contents

    Operation Panel Main Operation Panel Send Operation Panel LCD (Standby Mode) Copy Mode Send Mode Scan Mode Optional Handset 1-10 Maintaining the Handset 1-10 Toner Cartridge 1-11 Maintaining the Toner Cartridge 1-11 Timer Settings 1-12 Setting the Sleep Mode 1-12 Setting Auto Clear Time 1-14 Setting Time Zone...
  • Page 16 3 Print Media Paper Requirements Printable Area Paper Guidelines Loading Paper In the Stack Bypass (e.g., Enve Setting Paper Type and Size For the Paper Drawer For the Stack Bypass 3-11 4 Sending Documents Scan Settings Image Quality Density Two-Sided Send Settings Specifying Destinations 4-11...
  • Page 17 Storing/Editing Address Book 4-27 Storing/Editing One-Touch Keys/Coded Dial Codes 4-27 Storing/Editing Group Addresses 4-40 Manual Sending 4-51 Direct Sending 4-54 5 Receiving Fax/I-Fax Docu ments 6 Copying Scan Settings Image Quality Density Zoom Ratio 7 Printing 8 Scanning 9 PC Faxing 10 Remote UI 10-1 11 System Manager Settings...
  • Page 18 Optional Card Reader 11-3 Procedure before Using the Machine 11-3 Procedure after Using the Machin e 11-3 12 Maintenance 12-1 Cleaning the Machine 12-1 Exterior 12-1 Fuser Roller 12-2 Scanning area 12-3 Cleaning the ADF Automatically 12-6 Transcription Roller 12-7 Drum Unit 12-8 Replacing the Toner Cartridge...
  • Page 19 14 Machine Settings 14-1 Machine Settings 14-1 Printing USER’S DATA LIST 14-1 Accessing the Setting Menu 14-3 Setting Menu 14-5 COMMON SETTINGS 14-5 COPY SETTINGS 14-10 TX/RX SETTINGS 14-12 ADDRESS BOOK SET 14-21 PRINTER SETTINGS 14-30 TIMER SETTINGS 14-34 ADJUST./CLEANING 14-35 REPORT SETTINGS 14-37...

  • Page 20: Operation Panel

    How to Use This Guide Symbols Used in This Manual The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Indicates a warning that may lead to death or serious injury if not WARNING observed.
  • Page 21 Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the BPS 907 N . The BPS 907 N is used for illustration purposes in this manual. For information on the standard features and available options for each model, see...
  • Page 22 Legal Notices Trademarks BLUE, the BLUE logo and BPS 907 N are trademarks of BLUE PRINTING SOLOUTION. Microsoft and Windows are registered trademarks of Microsoft Corporation. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.

  • Page 23: Before Using The Machine

    Before Using the Machine Machine Components ADF (Automatic Document Feeder) Holds documents and feeds them automatically into the scanning area. Slide guides Adjusts to the width of the document. Document feeder tray Holds documents. Document delivery tray Receives documents. Paper delivery tray Receives copies, prints and faxes.
  • Page 24 Left cover Open this cover when replacing the drum unit or clearing paper jams. Scanning area Scans documents from the ADF. Platen glass Place documents. Front cover Open this cover to replace the toner bottle. Stack Bypass Feeds non-standard size or thick/thin type paper stacks.

  • Page 25: Main Operation Panel

    Operation Panel Main Operation Panel BPS 907 N ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS Paper Select indicator SEND key Indicates the selected paper source. Press to switch to the Send mode. * The number of paper sources varies OK key depending on the model used.
  • Page 26 Reset key Error indicator Press to return the machine to the standby Flashes or lights up when an error has mode. occurred. System Monitor key Processing/Data indicator Press to check fax transmission, print, copy, Flashes when the machine is working. Lights or report output status.

  • Page 27: Send Operation Panel

    Send Operation Panel BPS 907 N Panel open Direct TX key Coded Dial key Press to set Direct Sending. Press to specify destinations registered under coded dial codes. R key Address Book key Press to dial an outside line access number...

  • Page 28: Lcd (Standby Mode)

    LCD (Standby Mode) Copy Mode With optional paper drawer Without optional paper drawer 1 0 0 % A U T O 1 0 0 % T E X T T E X T Zoom ratio Density Paper size Image quality Quantity Send Mode Scan Mode...

  • Page 29: Optional Handset

    If you want to use the machine as a telephone and a fax machine, or if you want to receive faxes manually, install the optional handset beforehand. For more information on the optional handset available, contact your local authorized BLUE dealer. Use a sharp object (e.g., pen) to select the ring volume of the handset.

  • Page 30: Toner Cartridge

    Toner Cartridge If a message prompting you to replace the toner cartridge appears on the LCD display, replace the toner cartridge with a new one. Use only the toner cartridges recommended for use with this machine. WARNING • Never dispose toner cartridges in a re or incinerator, as this may result in an explosion. •...

  • Page 31: Timer Settings

    Timer Settings Setting the Sleep Mode When the machine remains idle for a certain period of time, it automatically enters the Sleep mode. ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].
  • Page 32 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <ON> is displayed, then press [OK]. Press [ ] or [ ] to select the desired interval, then press [OK]. You can set the interval from 3 to 30 minutes (in one-minute increments). You can also enter values using numeric keys.

  • Page 33: Setting Auto Clear Time

    Setting Auto Clear Time If the machine remains idle for a certain period of time, the display returns to the standby mode (Auto Clear function). ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].
  • Page 34 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <ON> is displayed, then press [OK]. Press [ ] or [ ] to select the desired interval, then press [OK]. You can set the interval from 1 to 9 minutes (in one-minute increments). You can also enter values using numeric keys.

  • Page 35: Setting Time Zone

    Setting Time Zone The standard time zones of the world are expressed globally in terms of the di erence in hours (± up to 12 hours) from GMT (0 hours). A time zone is a region throughout which this time di erence is the same. ON/OFF COPY SEND...

  • Page 36: Setting Daylight Saving Time

    Setting Daylight Saving Time In some countries or areas, time is adv anced throughout the summer season. This is called “Daylight Saving Time.” ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select <TIMER SETTINGS>, then press [OK].
  • Page 37 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <MONTH> is displayed, then press [OK]. Press [ ] or [ ] to select the month, then press [OK]. Con rm that <WEEK> is displayed, then press [OK]. Press [ ] or [ ] to select the week, then press [OK].
  • Page 38 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <DAY> is displayed, then press [OK]. Press [ ] or [ ] to select the day, then press [OK]. Con rm that <END DATE/TIME> is displayed, then press [OK]. Con rm that <MONTH>...
  • Page 39 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [ ] or [ ] to select the month, then press [OK]. Con rm that <WEEK> is displayed, then press [OK]. Press [ ] or [ ] to select the week, then press [OK]. Con rm that <DAY>...

  • Page 40: Document Handling

    Document Handling Document Requirements Type – Plain paper Plain paper (Multipage documents of – Thick documents the same size, thickness and weight – Photographs or one page documents.) – Small documents (e.g., index cards) – Special types of paper (e.g., tracing paper* , transparencies* , etc.)
  • Page 41 Do not place the document on the platen glass or in the ADF until the glue, ink or correction uid on the document is completely dry. Remove all fasteners (staples, paper clips, etc.) before loading the document in the ADF. To prevent document jams in the ADF, do not use any of the following: –...

  • Page 42: Scanning Area

    Scanning Area Make sure your document’s text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use. 2 mm 2 mm 2 mm 2 mm...

  • Page 43: Loading Documents

    Loading Documents On the Platen Glass Lift up the ADF/platen glass cover. Place your document face down.
  • Page 44 Align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark. Gently lower the ADF/platen glass cover. The document is ready for scanning. CAUTION –...
  • Page 45 In the ADF Fan the document stack and even the edges. Adjust the slide guides to the width of the documents.
  • Page 46 Neatly place the documents face up in the document feeder tray. The document is ready for scanning. NOTE – Do not add or remove documents while they are being scanned. – When scanning is complete, remove the documents from the document delivery tray to avoid paper jams.

  • Page 48: Print Media

    Print Media Paper Requirements Paper Drawer Stack Bypass 56 to 128 g/m y t i Max. 100 sheets Type Plain Color Recycled Heavy 1 Heavy 2 – Heavy 3 – Bond Transparency – Labels – Envelopes – ( : available –: not available)
  • Page 49 80 g/m paper From 64 to 80 g/m From 81 to 90 g/m From 91 to 105 g/m From 106 to 128 g/m 75 g/m Use only A4 transparencies made especially for this machine. NOTE The default paper size is A4. If you use a di erent paper size, you must change the paper size settings. (See “Setting Paper Type and Size,”...

  • Page 50: Printable Area

    Printable Area The shaded area indicates the approximate printable area of A4 paper. Note that the margin widths listed are approximate and there may be slight variations in actual use. Fax : 4.0 mm Copy : 2.9 mm Fax : 6.0 mm Copy : 4.7 mm Fax : 3.0 mm Fax : 3.0 mm...

  • Page 51: Paper Guidelines

    Paper Guidelines To prevent paper jams, do not use any of the following: – Wrinkled or creased paper – Curled or rolled paper – Coated paper – Torn paper – Damp paper – Very thin paper – Paper which has been printed on using a thermal transfer printer (Do not copy on the reverse side.) The following types of paper do not print well: –...

  • Page 52: Loading Paper

    Loading Paper To load paper in the paper drawer, see “Set Up the Machine, ” in the Quick Start Guide. In the Stack Bypass (e.g., Envelopes) If you are making prints on transparencies, labels, nonstandard-sized paper, or envelopes, load them into the stack bypass. Use standard envelopes with diagonal seams and aps.
  • Page 53 Pull out the stack bypass extension until it clicks, then open it. NOTE Do not load the paper without us ing the stack bypass extension. Gently load the stack of envelopes with the address side facing down and the ap side to the left. Be sure to insert the envelopes as far as they will When you load the envelopes, arrange the stack of envelopes on a rm, clean surface rst, then press down rmly on the edges to make the folds crisp.
  • Page 54 – Some types of paper may not feed properly into the stack bypass. For high quality copies, be sure to use the paper and transparencies recommended by BLUE. – When making copies of a small document or thick paper, etc., the copy speed may be slightly...

  • Page 55: Setting Paper Type And Size

    Setting Paper Type and Size For the Paper Drawer The default settings are <PLAIN PAPER> and <A4>. When you place other types and/ or sizes of paper, follow this procedure to change the settings. ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS...
  • Page 56 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [ ] or [ ] to select <SELECT PAPER TYPE>, then press [OK]. Con rm that <DRAWER 1> is displayed, then press [OK]. Press [ ] or [ ] to select the paper type, then press [OK].
  • Page 57 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <REG. PAPER SIZE> is displayed, then press [OK]. Con rm that <DRAWER 1> is displayed, then press [OK]. Press [ ] or [ ] to select the paper size, then press [OK]. <A4>, <LTR>, <LGL>...

  • Page 58: For The Stack Bypass

    For the Stack Bypass To print using the stack bypass, follow this procedure to specify the paper size and type. ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Con rm that <COMMON SETTINGS> is displayed, then press [OK]. Press [ ] or [ ] to select <BYPASS STD SET>, then press [OK].
  • Page 59 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <PAPER SIZE> is displayed, then press [OK]. Press [ ] or [ ] to select the paper size, then press [OK]. <A4>, <B5>, <A5R>, <LGL>, <LTR>, <STMTR>, <EXECUTIV>, <OFICIO>, <B-OFI>, <M-OFI>, <FOLIO>, <G-LTR>, <G-LGL>, <FLSP>, <COM10>* , <MONARCH>* , <DL>*...
  • Page 60 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <SELECT PAPER TYPE> is displayed, then press [OK]. Press [ ] or [ ] to select the paper type, then press [OK]. <PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <HEAVY PAPER 2>, <HEAVY PAPER 3>, <BOND>, <TRANS PARENCY>, <LABELS>, <ENVELOPE>...
  • Page 61 3-14...

  • Page 62: Sending Documents

    Sending Documents Follow this procedure to send faxes, e-mails, and I-faxes, or to send documents to a le server. For network connection, see “Set the Machine for Network Usage,” in the Quick Start Guide, and for advanced sending features, see Chapter 1, “Advanced Send Features,” in the Advanced Operation Guide.
  • Page 63 Specify the Destination Send the Document ON/OFF ON/OFF 1 2 3 1 2 3 Log In/Out Log In/Out WXYZ PQRS WXYZ PQRS Specify the fax number or e-mail/ Press [Start]. I-fax address with the numeric keys. When you set the documents on the platen glass, press ] or [ ] to select the document size, then press [Start] for each document.

  • Page 64: Scan Settings

    PQRS After pressing [SEND]/[FAX] and selecting the sending method, or after specifying the destination, press [Image Quality]. (For the BPS 907 N , press [FAX], then press [Image Quality].) For instructions on selecting sending methods and specifying destinations, see “Specifying...
  • Page 65 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [ ] or [ ] to select the image quality, then press [OK]. You can also press [Image Quality] repeatedly to select the image quality. E-mail (B&W): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600X600dpi>, <150X150dpi>, <200x100dpi>...

  • Page 66: Density

    Density COPY SEND SCAN System View Counter ON/OFF Check Monitor Settings Clear ON/OFF COPY SEND SCAN 1 2 3 Address Book Log In/Out Reset Collate Stop Log In/Out Start WXYZ WXYZ Additional 2 on 1 PQRS PQRS Paper Functions Select SYMBOLS Frame Erase Image Quality...

  • Page 67: Two-Sided

    Two-Sided ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] After pressing [SEND]/[FAX] and selecting the sending method, or after specifying the destination, press [FAX], then press [Two-Sided].) For instructions on selecting sending methods and specifying destinations, see “Specifying Destinations,”...

  • Page 68: Send Settings

    Send Settings You can optionally set the le format, if multiple images are sent as separate les or a single le, resolution, and original type after specifying the e-mail, I-fax, or le server address. ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS...
  • Page 69 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [OK]. Press [ ] or [ ] to select the le format, then press [OK]. If you have speci ed an I-fax address in step 3, this setting is not available. The le format is automatically set to <TIFF (B&W)>...
  • Page 70 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [ ] or [ ] to select the resolution, then press [OK]. E-mail (B&W): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600X600dpi>,<150X150dpi>, <200x100dpi> E-mail (Color): <200x200dpi>, <300x300dpi>, <100X100dpi>, <150X150dpi> I-fax: <200x200dpi>, <200x100dpi> File server (FTP and SMB): <200x200dpi>, <300x300dpi>, <400x400dpi>, <600X600dpi>,<150X150dpi>, <200x100dpi>...
  • Page 71 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [ ] or [ ] to select the original type, then press [OK]. <TEXT/PHOTO>, <TEXT>, <PHOTO> If you have selected <PDF (COMPACT)> as the f ile format in step 6, the original type is automatically set to <TEXT/PHOTO>.

  • Page 72: Specifying Destinations

    Specifying Destinations This machine provides you with various ways to specify the destination: Using Numeric Keys (p. 4-12) – You can specify a fax number, e-mail address, or I-fax address using the numeric keys. Using One-touch Keys (p. 4-15) – You can specify one or more destinations by pressing one-touch keys. You can register up to 23 one-touch keys, including group addresses and favorites buttons.

  • Page 73: Using Numeric Keys

    Using Numeric Keys NOTE – You can specify only one destination at a time using the numeric keys. – You cannot specify a le server using the numeric keys. ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Place the document on the platen glass or load it in the ADF.
  • Page 74 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS Enter the fax number or e-mail/I-fax address with the numeric keys. If you entered a wrong number when specifying a fax number, go back to the wrong digit with If you entered a wrong character when specifying an e-mail or I-fax address, press [ ] to go back to the part you want to correct, then press [Clear].
  • Page 75 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Press [Start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start] for each document.

  • Page 76: Using One-Touch Keys

    Using One-Touch Keys You can specify up to 23 destinations using one-touch keys. NOTE – To use this feature, you must register destinations in one-touch keys beforehand. (See “Storing/Editing Address Book,” on p. 4-27.) – A maximum of 201 destinations can be speci ed at the same time. (Out of the 201 destinations, a number or address can be speci ed with the numeric keys.) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  • Page 77 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Press [Start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start] for each document.

  • Page 78: Using Coded Dial Codes

    Using Coded Dial Codes You can specify up to 177 destinations using coded dial codes. NOTE – To use this feature, you must register destinations in coded dial code beforehand. (See “Storing/Editing Address Book,” on p. 4-27.) – A maximum of 201 destinations can be speci ed at the same time. (Out of the 201 destinations, a number or address can be speci ed with the numeric keys.) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  • Page 79 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS Enter the desired three-digit code (000 to 176) with the numeric keys. If you entered a wrong code, press [Clear], then try again from step 3. If you specify an e-mail, I-fax, or le server address, you can enter the optional settings by pressing [OK].

  • Page 80: Using Group Addresses

    Using Group Addresses NOTE – To use this feature, you must register destinations in a group address beforehand. (See “Storing/Editing Address Book,” on p. 4-27.) – A maximum of 201 destinations can be speci ed at the same time. (Out of the 201 destinations, a number or address can be speci ed with the numeric keys.) If you specify a group, which is made up of several destinations, each destination in the group is counted as a separate address.
  • Page 81 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Press [Start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start] for each document.

  • Page 82: Using Address Book Key

    Using Address Book Key [Address Book] search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under. NOTE – You cannot search for the destinations registered under favorites buttons using [Address Book] key. –...
  • Page 83 COPY SEND SCAN PQRS [OK] Press [Address Book]. If no recipient is registered in Address Book, <NOT REGISTERED> is displayed. Press [ ] or [ ] to select <NAME SEARCH> or <ADD/TEL SEARCH>, then press [OK]. <NAME SEARCH>: searches a destination by name <ADD/TEL SEARCH>: searches a destination by address or fax number 4-22...
  • Page 84 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Enter the rst letter of the recipient’s name or the rst part of the fax number/address with the numeric keys. For example, if you want to search for a name that starts with the letter “C”, press [2] (ABC). Entries starting with the letter you entered are displayed if any entries are registered.
  • Page 85 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] When the recipient’s name is displayed, press [OK]. If you specify an e-mail, I-fax, or le server address, you can enter the optional settings by pressing [OK] again. (See “Send Settings,” on p. 4-7.) Adjust any necessary settings for your document.

  • Page 86: Using Favorites Buttons

    Using Favorites Buttons NOTE To use this feature, you must register destinations in favorites buttons beforehand. (See Chapter 1, “Advanced Send Features,” in the Advanced Operation Guide.) COPY SEND SCAN PQRS Place the document on the platen glass or load it in the ADF. Press [SEND].
  • Page 87 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Press [Start]. When you set the documents on the platen glass, press [ ] or [ ] to select the document size, then press [Start] for each document.

  • Page 88: Storing/Editing Address Book

    Storing/Editing Address Book The Address Book is a feature used for storing fax, e-mail, I-fax, and le server destinations. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 23 destinations in one-touch keys, and 177 destinations in coded dial codes, for a total of 200 destinations in the whole Address Book.
  • Page 89 Registering Fax Numbers ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK].
  • Page 90 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <NAME> is displayed, then press [OK]. Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. N A M E C a n Con rm that <TEL NUMBER ENTRY>...
  • Page 91 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [OK]. If you want to specify the following optional settings (<ECM>, <TX SPEED>, and <INTERNATIONAL>) for the fax number you are registering, proceed to the next step.
  • Page 92 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <ECM> is displayed, then press [OK]. Press [ ] or [ ] to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].
  • Page 93 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <INTERNATIONAL> is displayed, then press [OK]. Press [ ] or [ ] to select the most e ective transmission option, then press [OK]. <DOMESTIC>: Normally select this option. <LONG DISTANCE 1-3>: Select one of these opti ons when you make an international call.
  • Page 94 Registering E-Mail/I-Fax Addresses ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK].
  • Page 95 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <NAME> is displayed, then press [OK]. Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. N A M E C a n Con rm that <E-MAIL ADDRESS>...
  • Page 96 Editing One-Touch Keys/Coded Dial Codes ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL>...
  • Page 97 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <NAME> is displayed, then press [OK]. Press [ ] repeatedly to go back to the character you want to change, then press [Clear]. To delete the entire entry, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK].
  • Page 98 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <TEL NUMBER ENTRY>, <E-MAIL ADDRESS>, or <I-FAX ADDRESS> is displayed, then press [OK]. Go back to the wrong digit with [ ] when you edit a fax number. Or press [ ] repeatedly to go back to a wrong number or character, then press [Clear] when you edit an e-mail or I-fax address.
  • Page 99 Deleting One-Touch Keys/Coded Dial Codes ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <1-TOUCH SPD DIAL>...
  • Page 100 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [ ] or [ ] to select <TEL NUMBER ENTRY>, <E-MAIL ADDRESS>, or <I-FAX ADDRESS>, then press [OK]. Press and hold [Clear] to delete the entire entry, then press [OK]. NOTE If you delete the fax number or e-mail/I-fax address, the registered name is cleared automatically.

  • Page 101: Storing/Editing Group Addresses

    Storing/Editing Group Addresses NOTE The destinations must be registered in one-touch keys, or coded dial codes beforehand. Registering Group Addresses ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].
  • Page 102 COPY SEND SCAN PQRS [OK ] Con rm that <SELECT ADD/TEL NO> or <TEL NUMBER ENTRY> is displayed, then press [OK]. Select the destinations you want to register in the group (max. 199 destinations) until all destinations are registered, then press [OK]. To enter a destination stored under a one-touch key, press the desired one-touch key.
  • Page 103 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out PQRS WXYZ [OK] Enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [OK]. To register another group, r epeat the procedure from step 4. N A M E C a n o n G r o u p Press [Stop] to return to the standby mode.

  • Page 104: Adding New Destination To Group

    Adding New Destination to Group ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].
  • Page 105 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Con rm that <SELECT ADD/TEL NO> or <TEL NUMBER ENTRY> is displayed, then press [OK]. Select the destination you want to add to the group, then press [OK]. For details on specifying a destination from Address Book, see “Registering Group Addresses,”...

  • Page 106: Deleting Destination From Group

    Deleting Destination from Group ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to edit, then press [OK].
  • Page 107 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [ ] or [ ] to display the destination you want to delete from the group. Press [Clear]. Repeat steps 6 and 7 if you want to delete another destination. Press [OK].

  • Page 108: Changing Group Name

    Changing Group Name ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to edit, then press [OK].
  • Page 109 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [ ] repeatedly to go back to a wrong character, then press [Clear]. To delete the entire name, press and hold [Clear]. Enter a new character with the numeric keys, then press [OK]. Press [Stop] to return to the standby mode.

  • Page 110: Deleting Group Addresses

    Deleting Group Addresses ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. Press [ ] or [ ] to select <GROUP DIAL>, then press [OK]. Press [ ] or [ ] to select a group to delete, then press [OK].
  • Page 111 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [Clear] repeatedly until all destinations are deleted, then press [OK]. NOTE When you delete all destinations, the registered name is cleared automatically. Press [Stop] to return to the standby mode. 4-50...

  • Page 112: Manual Sending

    Manual Sending Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. NOTE – You cannot use the platen glass for manual sending. –...
  • Page 113 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [ ] or [ ] to select <FAX>, then press [OK]. Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. 4-52...
  • Page 114 ON/OFF COPY 1 2 3 Log In/Out WXYZ PQRS Press [Hook], or pick up the optional handset or handset of your external telephone. Dial the recipient’s fax/telephone number. NOTE Make sure to con rm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.

  • Page 115: Direct Sending

    Direct Sending With direct sending, the machine sends the document on the ADF as it scans one page, without storing all pages into memory at once. You can send a document ahead of other documents stored in memory. NOTE – You cannot use the platen glass for direct sending. –...
  • Page 116 COPY SEND SCAN PQRS [OK] Press [ ] or [ ] to select <FAX>, then press [OK]. Press [Direct TX]. To cancel direct sending, press [Direct TX] again. 4-55...
  • Page 117 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS Adjust any necessary settings for your document. For details, see “Scan Settings,” on p. 4-3. Dial the recipient’s fax/telephone number. If you select delayed transmission or sequential broadcasting, memory sending is automatically selected.

  • Page 118: Receiving Fax/I-Fax Documents

    Receiving Fax/I-Fax Documents The following shows how the machine operates when it receives a fax or I-fax document. For advanced receiving features, see Chapter 1, “Advanced Send Features,” in the Advanced Operation Guide. When documents are being received, the Processing/Data indicator on the operation panel ashes a green light.
  • Page 119 When document reception is complete, the Processing/Data indicator on the operation panel maintains a steady green light. This indicates that documents are stored in memory. Log In/Out WXYZ NOTE – The Processing/Data indicator ashes or maintains a steady green light even when the machine enters the Sleep mode.

  • Page 120: Copying

    Copying Follow this procedure to make a copy. For advanced copying features, see Chapter 2, “Advanced Copy Features,” in the Advanced Operation Guide. Set a Document Enter the Copy Mode COPY SEND SCAN Place the document on the platen Press [COPY]. glass or load it in the ADF.
  • Page 121 Enter the Copy Quantity Start Copying ON/OFF ON/OFF 1 2 3 1 2 3 Log In/Out Log In/Out WXYZ WXYZ PQRS PQRS Enter the copy quantity (1 to 99) Press [Start]. with the numeric key. 1 0 0 % T E X T What if...

  • Page 122: Scan Settings

    Scan Settings Before pressing [Start] to begin copying, you can adjust the settings to better suit the document to be scanned. These settings return to the default values if the Auto Clear function is activated or if you press [Reset]. Image Quality ON/OFF COPY...

  • Page 123: Density

    Density You can adjust the density to the most appropriate level for the document either automatically or manually. Adjusting Automatically ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [COPY]. Press [Density] to select <AUTO DENSITY>, then press [OK]. NOTE The image quality is autom atically set to <TEXT>.

  • Page 124: Adjusting Manually

    Adjusting Manually ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [COPY]. Press [Density] twice to select the manual mode. Press [ ] or [ ] to adjust the copy density, then press [OK]. ]: to make light documents darker ]: to make dark documents lighter...

  • Page 125: Zoom Ratio

    Zoom Ratio Preset Zoom You can enlarge or reduce documents from one standard paper size to another. ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [COPY]. Press [Copy Ratio]. Press [ ] or [ ] to select the copy ratio, then press [OK]. –...
  • Page 126 Zoom Designation You can reduce or enlarge images by any copy ratio, in 1% increments. The available copy ratios are from 50% to 200%. ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [COPY]. Press [Copy Ratio] twice. Enter the copy ratio with the numeric keys, then press [OK].

  • Page 128: Printing

    Printing Follow this procedure to print a document from your computer. Make sure that the printer driver is installed. For details on the printer driver settings, see online help. Start the Print Command Select the Printer From an open document on an Select the printer icon for the application, click [File] >...
  • Page 129 Adjust Preferences Print the Document Click [Preferences] or [Properties] Click [Print] or [OK]. to open the dialog box. After nished, click [OK]. What if... You want to cancel printing: See Chapter 5, “System Monitor,” in the Advanced Operation Guide.

  • Page 130: Scanning

    Scanning Follow this procedure to scan a document to your computer. Make sure that the scanner driver is installed. For details on the scanner driver settings, see the Scanner Driver Guide (in the User Software CD). Set a Document Enter the Scan Mode COPY SEND SCAN...
  • Page 131 Set the Scan Function Start Scanning ON/OFF 1 2 3 Log In/Out WXYZ PQRS Start iR Toolbox, then set the Press [Start]. scanning format. The mark will be displayed above the button you select. What if... You want to cancel scanning: Press [Stop] on the operation panel, then click [OK] on the computer screen.

  • Page 132: Pc Faxing

    PC Faxing Follow this procedure to send a fax from your computer. Make sure that the fax driver is installed. For details on the fax driver settings, see online help. Start the Print Command Select the Fax From an open document on an Select the fax icon , then click [Print] or [OK].
  • Page 133 Set the Destination Send the Document Specify the name and fax number in Click [OK] in the Fax Sending [Sending Settings], then click [Add Settings. to Recipient List]. What if... What if... You want to send a fax with a cover You want to cancel sending a fax: sheet: See Chapter 5, “System Monitor,”...

  • Page 134: Remote Ui

    Remote UI Follow this procedure for Remote UI management. For details, see Chapter 4, “Remote UI,” in the Advanced Operation Guide. Prepare the Network Startup Set up the machine for use in a Start the web browser, enter the IP network, then connect the machine address of the machine, then press and the PC to your network router...
  • Page 135 Log on Operate the Machine Now you can manage the machine Select the logon mode, then click on the web browser. [OK]. For details, see Chapter 4, “Remote UI,” in the Advanced Operation Guide. 10-2...

  • Page 136: System Manager Settings

    System Manager Settings Department ID Management If Department ID Management is set to <ON> in <SYSTEM SETTINGS>, you must enter your department ID and password to be able to operate the machine. For details on Department ID Management, see Chapter 6, “System Manager Settings, ”...

  • Page 137: Procedure After Using The Machine

    Procedure after Using the Machine ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS Be sure to press [Log In/Out]. 11-2...

  • Page 138: Optional Card Reader

    Optional Card Reader Procedure after Using the NOTE Machine – If the standby display does not appear when the control card is inserted, make sure that: • The control card is inserted in the correct direction. After you nish using the •...
  • Page 139 11-4...

  • Page 140: Maintenance

    Maintenance Cleaning the Machine Exterior Note the following before cleaning your machine: – Make sure no document is stored in Turn o the main power switch memory, then turn o the main and disconnect the power cord. power switch and disconnect the power cord.

  • Page 141: Fuser Roller

    Fuser Roller Pull out the stack bypass extension until it clicks, then If black streaks appear with printing, the open it. fuser roller in the main unit may be dirty. Should this occur, clean the fuser roller in the following procedure. The roller should also be cleaned each time the toner cartridge is replaced.

  • Page 142: Scanning Area

    Scanning area Close the ADF/platen glass cover. Keep the scanning area clean to avoid dirty copies or faxes to be sent. Platen glass Open the ADF/platen glass cover. CAUTION Be careful not to get your ngers caught. If your documents have black streaks or appear dirty after copying them using the ADF, this may be caused by pencil lead Clean the platen glass and the...
  • Page 143 Clean the rollers and rubber Clean the rollers (B) below the parts (A) inside the ADF cover document feeder tray with a with a cloth dampened with cloth dampened with water. water. Then wipe the area with a Then wipe the area with a soft, soft, dry cloth.
  • Page 144 Close the ADF cover. Clean the ADF scanning area (on the left side of the platen glass) and the document feeding roller with a cloth dampened with water. Then wipe the area with a soft, dry cloth. CAUTION Be careful not to get your ngers caught. Open the ADF/platen glass cover.

  • Page 145: Cleaning The Adf Automatically

    Cleaning the ADF Automatically If your documents have black streaks or appear dirty after scanning them through the ADF, clean the ADF roller by repeatedly feeding blank sheets of paper through it. ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ]...

  • Page 146: Transcription Roller

    Transcription Roller If the back of the paper is smudged after printing, the transcription roller may be dirty. Clean the transcription roller in the following procedure. ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADJUST./CLEANING>, then press [OK].

  • Page 147: Drum Unit

    Drum Unit If print quality decreases, the drum in the main unit may be dirty. Should this occur, use the Drum Cleaning function to clean the drum. ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [Additional Functions]. Press [ ] or [ ] to select <ADJUST./CLEANING>, then press [OK].

  • Page 148: Replacing The Toner Cartridge

    Replacing the Toner Cartridge When toner runs out completely and CAUTION prints can no longer be made, the Do not pull the toner cartridge out until the message <OUT OF TONER/CHANGE message <OUT OF TONER/CHANGE TONER> appears on the LCD display. TONER>...
  • Page 149 Remove the plastic case from Gently rock the cartridge 5 or 6 the box. times to distribute the toner evenly. Open the case and remove the new toner cartridge. Pull the toner cartridge lever (A) Keep the box and case for future towards you and insert the use.
  • Page 150 Holding the cartridge steady Push down the lever. with one hand, pull out the seal completely with the other hand. Close the front cover. NOTE Do not pull out the seal at an angle. Turn the toner cartridge lever as far as it will go counterclockwise.

  • Page 151: Replacing The Drum Unit

    Replacing the Drum Unit When the message <REPLACE THE Holding the grips on the drum DRUM> appears on the LCD display, unit, slightly lower and remove it replace the drum unit. from the machine. WARNING Do not throw used drum unit into open ames, as they may ignite the toner remaining inside the unit, and result in burns or a re.
  • Page 152 Remove the black plastic sheet. Align the projection (C) of the unit with the groove between (A) and (B) and insert the unit into the machine as far as it will go. CAUTION Do not touch the portion (A) as the image quality of printouts may deteriorate.

  • Page 153: Transporting The Machine

    Transporting the Machine Follow this procedure to avoid CAUTION vibration damage to the machine when – Be sure at least two people carry the transporting it over a long distance. machine. – Do not lift the machine by any of its attachments.

  • Page 154: Troubleshooting

    NOTE Do not force a jammed document or paper out of the machine. Contact your local authorized BLUE dealer for assistance if needed. Document Jams When <CHECK DOCUMENT> or NOTE <DOCUMENT TOO LONG>...
  • Page 155 Lift the document feeder tray. Open the ADF/platen glass cover, and remove any jammed documents. Remove any jammed documents. Close the ADF/platen glass cover. Lower the document feeder tray and close the ADF cover. CAUTION Be careful not to get your ngers caught. CAUTION Be careful not to get your ngers caught.

  • Page 156: Paper Jams

    Paper Jams Carefully pull the jammed paper out of the machine. Inside the Machine or Paper Drawer When <PAPER JAM> appears on the LCD display, remove jammed paper from inside the machine rst, then from the paper drawer if necessary. Check the following if you experience repeated paper jams: –...
  • Page 157 Lift and hold the transcription If you use the optional paper frame (A), then remove the drawer, open the cover on the jammed paper (Only for 2-sided left side of the optional paper copying). drawer. Remove any jammed paper, then close the cover. Close the left cover.
  • Page 158 Gently push the paper drawer back into the machine until it clicks. CAUTION Be careful not to get your ngers caught. Inside the Stack Bypass Remove all paper from the stack bypass. Remove any jammed paper. NOTE If you cannot remove the jammed paper, follow the procedures in “Inside the Machine or Paper Drawer,”...

  • Page 159: Lcd Messages

    LCD Messages See the table below when the LCD displays error messages. Message Description Action ADJUSTING The machine is not ready for Wait until the machine is WAITING TO SCAN scanning. ready. AUTO REDIAL This message appears when Disappears when the the recipient is engaged in transmission restarts.
  • Page 160 Description Action DATA ERROR The machine may have Contact your local trouble. authorized BLUE dealer. DOCUMENT TOO LONG The document fed from the – Scan the document on the platen glass. ADF is longer than 630 mm, – Reduce the length of the or is not feeding correctly.
  • Page 161 Message Description Action MEMORY FULL – The machine is full of – Print, send, or delete any jobs. documents stored in memory. – Divide the document stack or data into a few parts and try again one by one. – Send the document with low resolution.
  • Page 162 Message Description Action NO APPROPRIATE SIZE Although <PAPER SELECT> Select the paper size, or set is set to <AUTO> in the copy ratio. <STANDARD SETTINGS> in the <COPY SETTINGS> menu, appropriate-sized paper is not set in the paper drawer or stack bypass. NOT AVAILABLE NOW –...
  • Page 163 Message Description Action PAPER JAM Paper jams have occurred in Remove the jammed paper. the machine. The cover must be opened and closed to resume the current job. PLATEN GLASS DIRTY The ADF scanning area on Clean the ADF scanning CLEAN PLATEN GLASS the left side of the platen area, then press [OK].
  • Page 164 10 seconds, then turn it on again. If the message persists, unplug the machine from the power supply and contact your local authorized BLUE dealer. TONER LOW The toner is running low. Prepare a new toner PREPARE NEW TONER cartridge.

  • Page 165: Error Codes

    Error Codes An error code is a four-digit code shown on an ERROR TX REPORT or an ERROR RX REPORT when an error occurs. 31/12/2006 10:50 FAX 123XXXXXX 0001 *************************** ERROR TX REPORT *************************** TX FUNCTION WAS NOT COMPLETED TX/RX NO 0005 DEPT.
  • Page 166 Error Code Description Action #0005 – The other fax machine did not – Send the document again. respond within 35 seconds. Contact the other party and have them check their fax machine. If you are making an overseas call, add a pause to the number. –...
  • Page 167 Error Code Description Action #0705 The send operation was interrupted – Change the setting for <MAX TX DATA SIZE> in <E-MAIL/I-FAX> because the size of the image data in <COMMUNICATIONS> in is larger than that speci ed in <MAX <SYSTEM SETTINGS>. TX DATA SIZE>...
  • Page 168 Error Code Description Action #0801 – A timeout error occurred while the – Check that the SMTP server is machine was communicating with functioning normally, or check the the SMTP server to send an e- network status. mail message or send/receive an I-fax.
  • Page 169 Error Code Description Action #0808 – A timeout error occurred while the – Check that the FTP server is machine was communicating with functioning normally. Check the the FTP server. network status. – The FTP server returned an error – Check that the FTP server is while trying to connect.
  • Page 170 Error Code Description Action #0820 You have received data that cannot Check the settings, and then ask the be processed (BASE 64 or sender to resend the data. uuencode is incorrect). #0821 You have received data that cannot Check the settings, and then ask the be processed (TIFF analysis error).

  • Page 171: If A Power Failure Occurs

    If a Power Failure Occurs If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the Address Book settings. Any sent or received documents stored in memory are backed up for about 60 minutes. During a power cut, functions are limited as follows: –...

  • Page 172: Service Call Message

    E716 • • • Contacting Your Local BLUE Dealer If a malfunction occurs and the machine cannot operate normally, service call messages appear on the LCD display. Follow the procedure described on the next page to solve the problem. If you turn OFF the main power when there is any stored job, its data will be deleted.
  • Page 173 – Turn OFF the main power. – Disconnect the power cord from the wall outlet. NOTE When contacting your local authorized BLUE dealer, check the following: – Serial Number and Model – Problem and status of the machine – Error code on the LCD display –...

  • Page 174: Machine Settings

    Machine Settings Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of the current settings, print out USER’S DATA LIST. Printing USER’S DATA LIST ON/OFF COPY SEND SCAN 1 2 3...
  • Page 175 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [ ] or [ ] to select <LIST PRINT>, then press [OK]. Press [ ] or [ ] to select <USER DATA LIST>, then press [OK]. 14-2...

  • Page 176: Accessing The Setting Menu

    Accessing the Setting Menu ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK ] Press [Additional Functions]. Press [ ] or [ ] to select the menu you want to access, then press [OK]. <COMMON SETTINGS> <COPY SETTINGS> <TX/RX SETTINGS>...
  • Page 177 ON/OFF COPY SEND SCAN 1 2 3 Log In/Out WXYZ PQRS [OK] Press [ ] or [ ] to select a submenu, then press [OK]. NOTE For details on the submenu, see “Setting Menu,” on p. 14-5. To register the settings or go to a submenu item, press [OK]. When nished, press [Stop] to return to the standby mode.

  • Page 178: Setting Menu

    Setting Menu COMMON SETTINGS 1. DEFAULT SETTING Selects which standby display appears when turning on the power. – COPY – SEND – SCAN 2. AUTO CLEAR SET. Selects which standby display appears after the Auto Clearing function is activated. INITIAL FUNCTION Sets to return standby display that is selected in <DEFAULT SETTINGS>.
  • Page 179 COMMON SETTINGS 2. ERROR TONE Beeps when an error (e.g., paper jam) occurs. – ON (1-3) – OFF 3. TX JOB DONE TONE Beeps when a document is sent. – ERROR ONLY (1-3) – OFF – ON (1-3) 4. RX JOB DONE TONE Beeps when a document is received.
  • Page 180 COMMON SETTINGS 6. AUTO DRAWER SELCT Sets whether to change to another paper source of the same size if the current paper source runs out while processing a job. Sets wether to select the appropriate paper source based on the original’s size and copy ratio settings (when making a copy), or the set ratio of the image (when receiving a fax).
  • Page 181 COMMON SETTINGS 8. REG. PAPER SIZE Sets th e paper size for the paper drawer. (See “For the Paper Drawer,” on p. 3-8.) 1. DRAWER 1 Sets the paper size for paper drawer 1. 2. DRAWER 2 * Sets the paper size for paper drawer 2. 9.
  • Page 182 COMMON SETTINGS 2. DRAWER 1 Selects the paper feed method for paper drawer 1. SPEED PRIORITY Print speed has priority. PRINT SIDE The machine starts printing on the side of paper loaded facing down. Print speed becomes slower for one-sided print.

  • Page 183: Copy Settings

    COPY SETTINGS 1. IMAGE DIR PRIORTY Sets whether to activate the image direction priority. o i t . t n 2. STANDARD SETTINGS Sets the default setting for copying. 1. IMAGE QUALITY Sets the document type for copying. – TEXT –...
  • Page 184 COPY SETTINGS 6. TWO-SIDED Sets the type of two-sided copying. – OFF – 1 > 2-SIDED – 2 > 2-SIDED – 2 > 1-SIDED 7. FRAME ERASE Sets the type of Frame Erase copying. – OFF – ORG. FRAME ERASE –...

  • Page 185: Tx/Rx Settings

    TX/RX SETTINGS 1. COMMON SETTINGS Sets the features common to the fax and send functions. 1. TX SETTINGS Sets the transmission features. 1. UNIT NAME Registers your name/company name (max. 24 characters, including spaces). (See “Set the Machine for Sending Faxes,”...
  • Page 186 TX/RX SETTINGS 2. IMAGE QUALITY Sets the default image quality for the document you send. (200x200dpi, 200x400dpi, 300x300dpi, 400x400dpi, 600X600dpi, 100X100dpi, 150X150dpi, 200x100dpi) 3. IMAGE FORMAT Sets the default le format for the document you send. – PDF – TIFF (B&W) –...
  • Page 187 TX/RX SETTINGS 4. REPLY-TO Sets the reply-to address for your e-mail/I-fax message. (max. 120 characters, including spaces.) 5. E-MAIL PRIORITY Sets the priority for your e-mail message. – NORMAL – LOW – HIGH 7. TX TERMINAL ID Sets the options for sender information. Sender information is printed in small type at the top of each page.
  • Page 188 TX/RX SETTINGS 10. COLOR TX SCAN Sets the priority for color scanned data. SPEED PRIORITY Reduces the time spent in sending the document, but results in low quality images. IMAGE PRIORITY Increases the time spent in sending the document, but results in high quality images.
  • Page 189 TX/RX SETTINGS 3. CONT. PRINTING Selects how the machine responds when the <TONER LOW/PREPARE NEW TONER> message appears. RX TO MEMORY The machine stores all documents in memory. KEEP PRINTING The machine does not store documents in memory if the toner runs out.
  • Page 190 TX/RX SETTINGS 2. TX SETTINGS Sets the transmission features. 1. ECM TX Sets whether the ECM (Error Correction Mode) transmission is activated. – ON – OFF 2. PAUSE TIME Sets the pause time when you insert pause into the dialing sequence.
  • Page 191 TX/RX SETTINGS 5. DIALING LINE CHCK Sets whether to check the telephone line condition. – OFF – ON 3. RX SETTINGS Sets the reception features. 1. ECM RX Sets whether the ECM (Error Correction Mode) reception is activated. – ON –...
  • Page 192 TX/RX SETTINGS 4. INCOMING RING Sets whether the optional handset or external telephone rings when the machine receives a voice call, enabling you to answer the call. This function is only available when the <RX MODE> is set to <FaxOnly> or <FaxTel>. The optional handset or telephone does not ring when the machine receives a voice call.
  • Page 193 TX/RX SETTINGS 6. MANUAL/AUTO Sets whether the machine switches to the document receive mode after the optional handset or external telephone rings for a speci ed length of time in the manual receive mode. The optional handset or external telephone keeps ringing until someone answers the call manually.

  • Page 194: Address Book Set

    ADDRESS BOOK SET. 1. FAVORITES BUTTONS Registers destinations together with a combination of the scan and send settings for frequent use. (M1–M4: One- touch keys 01 to 04 are used for this feature.) . s r 1. NAME Registers the recipient’s name (max. 16 characters, including spaces).
  • Page 195 ADDRESS BOOK SET. E-MAIL Registers e-mail addresses. 1. NAME Registers the recipient’s name (max. 16 characters, including spaces). 2. E-MAIL ADDRESS Registers the recipient’s e-mail address (max. 120 digits). 3. IMAGE FORMAT Sets the le format for the le attached to e-mail message. –...
  • Page 196 ADDRESS BOOK SET. 3. DIVIDE INTO PAGES Sets if multiple images are sent as separate les or as a single le. Sends multiple images as a single le without dividing them. Separates multiple images and send them as separate les. 4.
  • Page 197 ADDRESS BOOK SET. 7. DIVIDE INTO PAGES Sets if multiple images are sent as separate les or as a single le. Sends multiple images as a single le without dividing them. Separates multiple images and send them as separate les. 8.
  • Page 198 ADDRESS BOOK SET. 6. IMAGE FORMAT Sets the le format. – PDF – TIFF (B&W) – PDF (COMPACT) – JPEG 7. DIVIDE INTO PAGES Sets if multiple images are sent as separate les or as a single le. Sends multiple images as a single le without dividing them. Separates multiple images and send them as separate les.
  • Page 199 ADDRESS BOOK SET. 3. OPTIONAL Sets the optional settings for sending faxes. SETTING The optional setting is not set. The optional setting is set. 1. ECM Selects whether to use ECM (Error Correction Mode). – ON – OFF 2. TX SPEED Selects the transmission speed.
  • Page 200 ADDRESS BOOK SET. 1. NAME Registers the recipient’s name (max. 16 characters, including spaces). 2. HOST NAME Registers the name of the le server (max. 120 characters). 3. FILE PATH Registers the path to the le server (max. 120 characters). 4.
  • Page 201 ADDRESS BOOK SET. 3. CODED SPD DIAL Registers the destinations for coded dial codes. Up to 177 destinations can be registered. (See “Storing/Editing One- Touch Keys/Coded Dial Codes,” on p. 4-27.) . s r 1. NAME Registers the recipient’s name (max. 16 characters, including spaces).
  • Page 202 ADDRESS BOOK SET. E-MAIL Registers e-mail addresses. 1. NAME Registers the recipient’s name (max. 16 characters, including spaces). 2. E-MAIL ADDRESS Registers the recipient’s e-mail address (max. 120 digits). f - I 1. NAME Registers the recipient’s name (max. 16 characters, including spaces).

  • Page 203: Printer Settings

    ADDRESS BOOK SET. 3. FILE PATH Registers the path to the le server (max. 120 characters). 4. LOGIN NAME Registers the login name to access the le server (max. 24 characters). 5. PASSWORD Registers the password to access the le server (max.
  • Page 204 PRINTER SETTINGS 3. COPIES Sets the number of documents printed. (1-999) 4. 2-SIDED PRINTING Sets whether to activate two-sided printing. – OFF – ON 5. PRINT QUALITY Sets the image quality, density or toner saving mode for printing. 1. IMAGE REFINEMENT Sets whether to print smoothly the jagged outlines of characters and graphics.
  • Page 205 PRINTER SETTINGS 8. ERROR TIME OUT Sets the length of time before the machine returns an error when no data is received from the computer. – . f f 9. INIT. PRINTER SET Restores all <PRINTER SETTINGS> to the default. –...
  • Page 206 PRINTER SETTINGS 1. UNIT OF Selects the unit of measurement to specify a custom paper MEASURE size. – MILLIMETERS – INCHES 2. X DIMENSION Speci es the horizontal size of the custom paper. (127–356 mm (05.00–14.00 inches)) 3. Y DIMENSION Speci es the vertical size of the custom paper.

  • Page 207: Timer Settings

    TIMER SETTINGS 1. DATE&TIME SETTING Sets the current date and time. (See “Set Up the Machine,” in the Quick Start Guide.) 2. TIME ZONE SETTING Sets the time zone of your machine’s location. (See “Setting Time Zone,” on p. 1-16.) 3.

  • Page 208: Appendix

    Appendix Speci cations General Type Personal Desktop Power Source 220-240 V, 50/60 Hz (Power requirements di er depending on the country in which you purchased the product.) Power Consumption Approx. 954 W (max.) Warm-up Time Less than 16 sec.* (temperature: 20°C, humidity: 65%; from when the machine turns on the power main switch until the standby display appears) * Warm-up time may di er depending on the condition...
  • Page 209 General Dimensions 520 mm (W) x 457 mm (D) x 453 mm (H) 520 mm (W) x 457 mm (D) x 581 mm (H) (with optional paper drawer) Installation Space 1,117 mm (W) x 984 mm (D) (including optional card reader) Environmental Temperature: 15°C 30°C...

  • Page 210: Copier

    Copier Scanning Resolution 600 dpi x 600 dpi Printing Resolution 1200 dpi enhanced x 600 dpi Magni cation 1:1 ± 1.0%, 1:2.000, 1:1.410, 1:0.700, 1:0.500 Zoom 0.500 2.000, 1% increments – First Copy Time Platen glass: less than 8 sec. (A4) ADF: less than 12 sec.

  • Page 211: Facsimile

    Facsimile Applicable Line Public Switched Telephone Network (PSTN)* Compatibility Data Compression MH, MR, MMR, JBIG Schemes Modem Speed 33.6 Kbps Automatic fallback Transmission Speed Approx. 3 seconds/page* at 33.6 Kbps, ECM-JBIG, transmitting from the memory Fax Resolution FINE: 8 pels/mm x 7.7 lines/mm PHOTO: 8 pels/mm x 7.7 lines/mm SUPER FINE: 8 pels/mm x 15.4 lines/mm ULTRA FINE: 16 pels/mm x 15.4 lines/mm...

  • Page 212: Telephone

    Telephone Connection – Optional handset* – External telephone/answering machine (CNG detecting signal)/data modem The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions. Based on Canon FAX Standard Chart No. 1, JBIG standard mode. Optional handset is not available in the U.K.

  • Page 213: Send Feature

    Send Feature Scan Features Communication FTP (TCP/IP), SMB (TCP/IP) Protocol Data Format TIFF (B&W), PDF (B&W), JPEG (Color), PDF (Compact) (Color) Resolution 100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi System Environment Windows 98/Me/XP, Windows 2000 Server/...

  • Page 214: Cassette Feeding Module-N1

    Send Feature Server Software Microsoft Exchange Server 5.5 (SP2), Sendmail 8.11.2, Lotus Domino R4.5/R5 Only the B&W mode is available for sending and receiving I-fax documents. Sent as A4 Cassette Feeding Module-N1 (Optional) Paper Feeding System 500 sheets x 1 drawer (80 g/m Acceptable Paper »...

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