Page 1 Ad vanced Send Features Advanced Copy Features Netw ork Remote UI Advanced Operation Guide System Monitor BPS 907 N System Manager Settings Reports and Lists Troubleshooting Appendix Table of Contents Please read this guide before operating this equipment. How to Use This Guide...
Page 2: Manuals For The Machine
Ho wever, as w e are c onstantly impro ving our pro ducts, if you nee d an e xact spe ci cation, please contact BLUE The machin e illustration on the co ver ma y di er slightly from your machin e.
Page 3: Legal Notices
System Monitor Copyright © 2006 by BLUE . All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of BLUE.
Page 4 Featur es Th e pr oced ures descr ibed in this ma nual a re b ased on the BPS 907 N. . De pending on the s yste m configuration an d product purchase d, s ome features described in the man uals ma y not be f unctional. T he table belo w shows the a vailable features on a product b asis .
Page 5 Back Previous Next Advanced Send Features Things You Can Do Advanced Copy Features Specify a recipient with its Send documents with diverse Specify a recipient with a scan/send settings sending methods three-digit code Network Remote UI Favorites Buttons Fax, E-Mail, I-Fax, and File Server Sending with Coded Dial Codes System Monitor →...
Page 6 Back Previous Next Advanced Send Features Send documents at a Forward received fax/I-fax Specify multiple recipients as a specified time documents group (FAX) Advanced Copy Features Network Delayed Sending Forwarding Documents Group Dialing Remote UI → p. 1-5 → p. 1-19, p. 4-18 →...
Page 7 Back Previous Next Advanced Send Features Send a fax to multiple Forward received fax Enlarge or reduce copied recipients (FAX) documents (FAX) images Advanced Copy Features Network Broadcasting Forwarding Documents Zoom Ratio Remote UI → p. 1-4 → p. 1-19, p. 4-18 →...
Page 8 Back Previous Next Advanced Send Features Erase shadows and lines in Print a document from a PC Access and manage the copies machine from a PC Advanced Copy Features Network Frame Erase Copy Printing Remote UI Remote UI → p. 2-7 →...
Page 9 Back Previous Next Advanced Send Features Table of Contents Advanced Copy Features Manuals for the Machine ................i Network Legal Notices ....................ii Available Features ..................iii Remote UI Things You Can Do ..................iv System Monitor How to Use This Guide................xx Using the Top Page ................
Page 10 Back Previous Next Advanced Send Features 1 Advanced Send Features ....................1-1 Advanced Copy Sending Features ..................1-4 Features Broadcasting ..................1-4 Network Delayed Sending ................. 1-5 Job Recall ................... 1-6 Remote UI Customizing Sending Features ..............1-7 Setting Number of Retry Attempts ............1-7 System Monitor Setting Automatic Redialing ..............
Page 11 Back Previous Next Advanced Send Features Receiving Features.................. 1-15 Setting Receive Mode ............... 1-15 Advanced Copy Features Memory Reception ................1-17 Forwarding Received Fax/I-Fax Documents ........1-19 Network Remote Reception ................1-19 Printing Received Documents ............1-21 Remote UI Address Book Settings ................1-23 Registering/Editing File Server Addresses in System Monitor One-Touch Keys/Coded Dial Codes ..........
Page 12 Back Previous Next Advanced Send Features 2 Advanced Copy Features ....................2-1 Advanced Copy Advanced Copy Features ................2-2 Features Collate Copy..................2-2 Network Reserved Copy ................... 2-3 Two-Sided Copying ................2-3 2 on 1 Combination ................2-6 Remote UI Frame Erase ..................
Page 13 Back Previous Next Advanced Send Features Network Environment Setup Procedures ..........3-7 Advanced Copy Interface Settings..................3-8 Features Communication Environment Setup ............3-10 Network Using a TCP/IP Network................3-13 Remote UI Protocol Settings for TCP/IP Network ............. 3-14 Settings from the Operation Panel of the Machine ......3-14 System Monitor Setting Up a Computer for Printing/Sending a Fax .........
Page 14 Back Previous Next Advanced Send Features Protocol Settings for NetBIOS Network ........... 3-38 Settings from the Operation Panel of the Machine ......3-38 Advanced Copy Features Setting Up a Computer as a File Server ..........3-41 Network Connecting to a TCP/IP Network ............3-41 Connecting to a NetBIOS Network and Configuring a Shared Folder .............
Page 15: Table Of Contents
Back Previous Next Advanced Send Features Using the Remote UI ................. 4-4 Starting the Remote UI................ 4-4 Advanced Copy Features Displaying Device Status and Information ..........4-6 Network Job Management ..................4-7 Managing Print Jobs ................4-7 Remote UI Viewing the Print Log ................4-8 Viewing the Activity Log ..............
Page 16 Back Previous Next Advanced Send Features Managing the Department/User ID ............4-25 Advanced Copy Import/Export Function ................4-30 Features Saving the Address Book ..............4-30 Network Loading an Address Book ..............4-31 Saving User Management Data in Files (Export) ......4-33 Remote UI Loading User Management Data Files (Overwrite/Import)....
Page 17 Back Previous Next Advanced Send Features 5 System Monitor ......................5-1 Advanced Copy Checking Job and Machine Status ............5-2 Features Checking Transmission/Reception Results......... 5-2 Network Checking and Deleting Documents Stored in Memory......5-2 Transferring Documents Received in Memory ........5-3 Checking and Deleting Copy Jobs ............
Page 18 Back Previous Next Advanced Send Features Department ID Management ..............6-4 Registering the Department ID, Password, and Page Limit ....6-4 Advanced Copy Features Changing the Password and Page Limit ..........6-6 Erasing the Department ID and Password .......... 6-8 Network Checking Counter Information ............
Page 19 Back Previous Next Advanced Send Features Printing Reports Automatically ..............7-4 TX REPORT..................7-4 Advanced Copy Features RX REPORT ..................7-5 ACTIVITY REPORT ................7-6 Network 8 Troubleshooting......................8-1 Remote UI General Problems ..................8-2 System Monitor Paper Feeding Problems ................8-4 Sending/Receiving Problems ..............
Page 20 Back Previous Next Advanced Send Features Printing Problems ................... 8-18 Advanced Copy Telephone Problems ................8-20 Features Network Problems .................. 8-22 Network 9 Appendix......................... 9-1 Remote UI Glossary ....................9-2 System Monitor Index ......................9-15 System Manager Settings Reports and Lists Troubleshooting Appendix Table of Contents...
Page 21: How To Use This Guide
Featur es Ad vanced Cop y System Mana ger Featur es Settings Netw ork Advanced Operation Guide Remote UI Reports and Lists BPS 907 N System Monitor System Mana ger Settings Troub leshooting Repor ts and Lists Troub leshooting Appendix Appendix...
Page 22 Back Previous Next Advanced Send ■ Features Using the Chapter Topic List Advanced Copy Returns to the last page opened. Features Displays the previous or next page. Returns to the top page. Network Back Previous Next Remote UI Advanced Send Features 1 Advanced Send Features Advanced Copy...
Page 23 Back Previous Next Advanced Send Features The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in mind when using the machine. Advanced Copy Features WARNING Indicates a warning that may lead to death or serious injury if not observed. Network CAUTION Explains how to avoid actions that could injure you or damage your machine.
Page 24 Back Previous Next Advanced Send Features 1 Advanced Send Features Advanced Copy Features Sending Features ..................1-4 Network Broadcasting............1-4 Delayed Sending ............ 1-5 Remote UI Job Recall............... 1-6 System Monitor Customizing Sending Features .............. 1-7 Setting Number of Retry Attempts......1-7 System Manager Setting Automatic Redialing........
Page 25 Back Previous Next Advanced Send Features Fax Dialing Features................1-11 Redialing Manually ......... 1-11 Advanced Copy Features Dialing Through a Switchboard ....... 1-11 Network Switching Temporarily to Tone Dialing .... 1-12 Dialing an Overseas Number (With Pauses) ..1-13 Remote UI Receiving Features................
Page 26 Back Previous Next Advanced Send Features Address Book Settings ................. 1-23 Registering/Editing File Server Addresses Advanced Copy Features in One-Touch Keys/Coded Dial Codes .... 1-23 Storing Favorites Buttons ........1-26 Network Canceling TX/RX Jobs ................1-34 Remote UI System Monitor System Manager Settings Reports and Lists...
Page 27: Broadcasting
TO P Ba ck Pre vious Ne xt Ad vanced Send Sending Features Feat ur es Ad vanced Cop y Feat ur es Set documents. Th e mac hine provides the f ollo win g ad ditiona l se nding feature s : broadcasting, delayed s ending , and job re ca ll.
Page 28: Delayed Sending
TO P Ba ck Pre vious Ne xt Ad vanced Send Feat ur es Repeat step 4 to enter all required recipients. Set documents. Press [SEND]/[FAX]. Ad vanced Cop y NO T E Feat ur es – If you want to enter a fax number or e-mail /I-fax addre s s usi ng Press [ ] or [ ] to select a sending...
Page 29: Job Recall
TO P Ba ck Pre vious Ne xt Ad vanced Send Feat ur es Pr ess [Star t]. The do cument is sca nned and stor ed in to memor y. It wil l be sent Ad vanced Cop y to the speci e d destinatio n at the speci fied time.
Page 30: Setting Number Of Retry Attempts
Back Previous Next Advanced Send Features Customizing Sending Features Advanced Copy Features ■ Setting Number of Retry Attempts Use [ ], [ ], or numeric keys to enter the Network number of retry attempts (0 to 5 times) the You can set how many times the machine automatically resends machine will make, then press [OK].
Page 31 Back Previous Next Advanced Send Features Press [ ] or [ ] to select <FAX Use [ ], [ ], or numeric keys to enter the SETTINGS>, then press [OK]. time (2 to 99 minutes, in one-minute Advanced Copy increments) between redials, then press Press [ ] or [ ] to select <TX...
Page 32: Send Settings
Back Previous Next Advanced Send ■ Features Send Settings Confirm that <TX SETTINGS> is selected, then press [OK]. You can set the document’s name, a subject line, message body Advanced Copy text, and reply-to address, and e-mail priority common to all Press [ ] or [ ] to select <SEND...
Page 33 Back Previous Next Advanced Send Features Use the numeric keys to enter the message body text (up to 140 characters), then press Advanced Copy [OK]. Features Confirm that <REPLY-TO> is displayed, then press [OK]. Network Use the numeric keys to enter the reply-to address (up to 120 characters), then press Remote UI [OK].
Page 34: Fax Dialing Features
TO P Ba ck Pre vious Ne xt Ad vanced Send Feat ur es Fax Dialing Features Ad vanced Cop y Feat ur es Redialing Manuall y Dialing Through a Switchboard Netw ork If y our machine is connected to a PBX, register the [R] k ey so you can easily access the outside line .
Page 35 TO P Ba ck Pre vious Ne xt Ad vanced Send Feat ur es Press [ ] or [ ] to select <PBX>, then Con rm that <FAX> is displayed, then press press [OK]. [OK]. Ad vanced Cop y Press [ ] or [ ] to select <PREFIX>, then Feat ur es...
Page 36 TO P Ba ck Pre vious Ne xt Ad vanced Send Feat ur es Press [Hook]. Diali ng an Overseas Number (With P auses) You ca n also lift the optional hand set in stea d. Ad vanced Cop y Feat ur es When you dial or register an overseas number, you may need to NO T E...
Page 37 Back Previous Next Advanced Send Features If necessary, press [Recall/Pause]/[Redial/ Pause] to insert a pause. Advanced Copy – The letter <p> is displayed between the numbers. Features – You can enter successive pauses within the fax number to make the pause time longer. –...
Page 38 Back Previous Next Advanced Send Features Receiving Features Advanced Copy Features You can set the fax receive mode to suit your needs, set the Press [ ] or [ ] to select <RX MODE>, machine to receive fax/I-fax documents into memory then press [OK].
Page 39 Back Previous Next Advanced Send Features Press [ ] or [ ] to select <TX/RX Manual Reception SETTINGS>, then press [OK]. Advanced Copy When you select <Manual> in <RX MODE>, follow the Press [ ] or [ ] to select <FAX Features procedure below to receive a fax.
Page 40 Back Previous Next Advanced Send Features Press [ ] or [ ] to select the duration (15 Press [ ] or [ ] to select <SYSTEM to 300 seconds) for the phone to ring, then SETTINGS>, then press [OK]. Advanced Copy press [OK].
Page 41 Back Previous Next Advanced Send Features Use the numeric keys to enter the memory Press [ ] or [ ] to select <ON>, then reception password (up to seven digits), then press [OK]. Advanced Copy press [OK]. Confirm that <MEM RX START TIME> is Features displayed, then press [OK].
Page 42 Back Previous Next Advanced Send ■ Features Forwarding Received Fax/I-Fax Printing All Documents Stored in Memory Documents Advanced Copy Perform step 1 to 3 in “Memory Reception,” You can set the machine to forward received fax/I-fax Features on p. 1-17. documents to other machines or file servers.
Page 43 Back Previous Next Advanced Send Features Use the numeric keys to enter a new remote Registering Remote Reception ID reception ID (a combination of two Advanced Copy characters using 0 to 9, and #), then press Follow this procedure if you want to change the default remote Features [OK].
Page 44 Back Previous Next Advanced Send ■ Features Printing Received Documents Press [Stop] to return to the standby mode. The machine provides the following printing features: two-sided Advanced Copy Received Image Reduction printing and received image reduction. Features You can print received documents in a reduced size. Two-Sided Printing Network Press [Additional Functions].
Page 45 Back Previous Next Advanced Send Features Press [ ] or [ ] to select <RX REDUCTION> or <REDUCE DIRECTION>, Advanced Copy then press [OK]. Features If you select <REDUCE DIRECTION>, skip to step 11. Press [ ] or [ ] to select <AUTO> or Network <FIXED REDUCTION>, then press [OK].
Page 46 Back Previous Next Advanced Send Features Address Book Settings Advanced Copy ■ Features Registering/Editing File Server The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is Addresses in One-Touch Keys/Coded divided into one-touch keys and coded dial codes.
Page 47 Back Previous Next Advanced Send Features Press [ ] or [ ] to select a one-touch Confirm that <HOST NAME> is displayed, key (01 to 23) or coded dial code (000 to 176) then press [OK]. Advanced Copy for which you want to register the address, Use the numeric keys to enter the name of Features then press [OK].
Page 48 Back Previous Next Advanced Send Features Use the numeric keys to enter the login Press [Additional Functions]. name, then press [OK]. Press [ ] or [ ] to select <ADDRESS Advanced Copy You can enter up to 24 characters for the login name. BOOK SET.>, then press [OK].
Page 49 TO P Ba ck Pre vious Ne xt Ad vanced Send Feat ur es Use the numeric ke ys to enter a new Press [ ] or [ ] to select <HOST NAME>, character , then press [OK]. then press [OK]. Ad vanced Cop y Repeat step 5 to 7 to edit the desired items.
Page 50 TO P Ba ck Pre vious Ne xt Ad vanced Send Feat ur es Con firm that <T EL NUMBER ENTRY> is Registering a Fax Number displa yed, then press [OK]. Ad vanced Cop y Press [Additional Functions]. Use the numeric keys to enter the Feat ur es destination’s fax number (up to 120 Pre ss [...
Page 51 Back Previous Next Advanced Send Features Confirm that <ECM> is displayed, then press Registering an E-Mail/I-Fax Address [OK]. Advanced Copy Press [Additional Functions]. Press [ ] or [ ] to select <ON> or Features <OFF>, then press [OK]. Press [ ] or [ ] to select <ADDRESS Network...
Page 52 Back Previous Next Advanced Send Features Confirm that <E-MAIL ADDRESS> or <I-FAX Press [ ] or [ ] to select <ON> or ADDRESS> is displayed, then press [OK]. <OFF>, then press [OK]. Advanced Copy <OFF>: Sends multiple images as a single file without dividing Use the numeric keys to enter the Features them.
Page 53 Back Previous Next Advanced Send Features Press [ ] or [ ] to select the resolution, Press [ ] or [ ] to select the original then press [OK]. type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>), Advanced Copy then press [OK]. You can select from <200x200dpi>, <200x400dpi>, Features <300x300dpi>, <400x400dpi>, <600X600dpi>, <100X100dpi>, NOTE...
Page 54 Back Previous Next Advanced Send Features Press [ ] or [ ] to select the server Use the numeric keys to enter the file path to protocol (<FTP> or <SMB>), then press [OK]. the folder to which the job is to be sent (up to Advanced Copy 120 characters), then press [OK].
Page 55 Back Previous Next Advanced Send Features Press [ ] or [ ] to select the file format Press [ ] or [ ] to select the resolution, (<PDF>, <TIFF (B&W)>, <PDF (COMPACT)>, then press [OK]. Advanced Copy or <JPEG>), then press [OK]. You can select from <200x200dpi>, <200x400dpi>, Features <300x300dpi>, <400x400dpi>, <600X600dpi>, <100X100dpi>,...
Page 56 Back Previous Next Advanced Send Features Press [ ] or [ ] to select the original type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>), Advanced Copy then press [OK]. Features NOTE If you have selected <PDF (COMPACT)> as the file format in Network step 17, the original type is automatically set to <TEXT/ PHOTO>.
Page 57 Back Previous Next Advanced Send Features Canceling TX/RX Jobs Advanced Copy Features Cancel an ongoing job (sending or receiving) as follows. Network Press [Stop]. When the <STOP KEY PRESSED> message appears, press [OK]. Remote UI ●When scanning using the ADF: System Monitor S T O P K E Y...
Page 58 Back Previous Next Advanced Send Features 2 Advanced Copy Features Advanced Copy Features Advanced Copy Features................ 2-2 Network Collate Copy ............2-2 Reserved Copy ............2-3 Remote UI Two-Sided Copying..........2-3 System Monitor 2 on 1 Combination ..........2-6 Frame Erase ............2-7 System Manager Canceling Copy Jobs ................
Page 59 Back Previous Next Advanced Send Features Advanced Copy Features Advanced Copy ■ Features Collate Copy Use the numeric keys to enter the desired copy quantity (1 to 99). You can copy documents collated into sets arranged in page Network order. This feature can be used together with both “Two-Sided Press [Start].
Page 60 Back Previous Next Advanced Send ■ Features Reserved Copy 1 to 2-Sided Copying Copy You can make copy settings and scan documents even if the Advanced Copy machine is currently printing. The scanned documents are Features processed after the current job is complete. Book Type Originals Network...
Page 61 Back Previous Next Advanced Send Features 2 to 1-Sided Copying 1 to 2-Sided Copies Advanced Copy You can make two-sided copies from one-sided documents. Features Book Type Set documents. Network Original selected Press [COPY]. Press [Two-Sided]. Remote UI Copies Press [ ] or [ ] to select <1 >...
Page 62 Back Previous Next Advanced Send Features Press [ ] or [ ] to select <BOOK TYPE> 2 to 2-Sided or <CALENDAR TYPE> (for the copies), then Advanced Copy press [OK]. You can make two-sided copies from two-sided documents. Features <BOOK TYPE>: The front and back sides of the copy will have the same top-bottom orientation.
Page 63 Back Previous Next Advanced Send ■ Features Press [Two-Sided]. 2 on 1 Combination 2 on 1 combination automatically reduces two documents to fit Press [ ] or [ ] to select <2 > 1-SIDED>, Advanced Copy on the selected paper size. This feature can be used together then press [OK].
Page 64 Back Previous Next Advanced Send ■ Features Press [ ] or [ ] to select the size of the Frame Erase document, then press [OK]. You can erase shadows and lines that appear when copying Advanced Copy various types of documents. Press [ ] or [ ] to select the paper size,...
Page 65 Back Previous Next Advanced Send Features Book Frame Erase Copying Original Frame Erase Copy Advanced Copy Original frame erase can erase the dark borders and frame lines Book Frame Features that appear around the copy when the document is smaller than Erase the selected paper size.
Page 66 Back Previous Next Advanced Send Features Use the numeric keys to enter the desired Use [ ], [ ], or the numeric keys to set copy quantity (1 to 99). the book frame erase width for all four Advanced Copy borders, then press [OK].
Page 67 Back Previous Next Advanced Send Features Set documents. The locations of the binding holes to be erased are shown in the illustration below. Press [COPY]. Advanced Copy Features Press [Frame Erase]. Network Press [ ] or [ ] to select <BINDING HOLE>, then press [OK].
Page 68 Back Previous Next Advanced Send Features Canceling Copy Jobs Advanced Copy Features Cancel an ongoing job as follows. Network Press [Stop]. When the <STOP KEY PRESSED> message appears, press [OK]. Remote UI ●When scanning using the ADF: System Monitor S T O P K E Y P R E S S E D P R E S S...
Page 69 Back Previous Next Advanced Send Features 3 Network Advanced Copy Features System Requirements ................3-4 Network Printing or Sending a Fax from a Computer ... 3-4 Using E-Mail/I-Fax ..........3-5 Remote UI Sending Data............3-5 System Monitor Network Environment Setup Procedures ..........3-7 Interface Settings ..................
Page 70 Back Previous Next Advanced Send Features Protocol Settings for TCP/IP Network..........3-14 Settings from the Operation Panel of the Advanced Copy Features Machine ..............3-14 Network Setting Up a Computer for Printing/Sending a Fax ......3-23 Machine Connection Method (LPD/Raw) ..... 3-23 Remote UI Print Server Settings..........
Page 71 Back Previous Next Advanced Send Features Setting Up a Computer as a File Server ..........3-41 Connecting to a TCP/IP Network......3-41 Advanced Copy Features Connecting to a NetBIOS Network and Configuring a Shared Folder ........ 3-41 Network Machine Management ................3-52 Remote UI Machine Management Using Web Browser (Remote UI) ............
Page 72: Advanced Send Features
Back Previous Next Advanced Send Features System Requirements Advanced Copy ● Computers Features This section describes the system environments with which the machine is compatible. – Windows; IBM PC/compatibles Network ● Protocol ■ Printing or Sending a Fax from a –...
Page 73: Using E-Mail/I-Fax
Back Previous Next Advanced Send ■ Features Using E-Mail/I-Fax NOTE – The machine sends e-mail or I-fax messages to mail servers using The following system environments are confirmed for using the Advanced Copy SMTP. e-mail/I-fax functions. Features The machine can receive incoming messages from a mail server ●...
Page 74 Back Previous Next Advanced Send Features With a TCP/IP Network (Using FTP) With a NetBIOS Network Advanced Copy ● Servers ● Servers Features – Microsoft Windows 2000 Server and Internet Information – Microsoft Windows 98 Services 5.0 Network – Microsoft Windows Me –...
Page 75: Network Environment Setup Procedures
Any of the following can be used to specify the settings. – Web browser (Remote UI) Settings – Machine’s operation panel (Additional Functions menu) – NetSpot Device Installer (BLUE utility software included in Repor ts and Lists the User Software CD) Troub leshooting...
Page 76 Back Previous Next Advanced Send Features Interface Settings Advanced Copy Features Press [ ] or [ ] to select the desired Ethernet Driver detection method, then press [OK]. Network <AUTO>: Automatically determines the communication mode You can specify the communication method and Ethernet (Half duplex/Full duplex) and Ethernet type (10Base-T/100Base- connection type.
Page 77: Ad Vanced Copy
Back Previous Next Advanced Send Features Confirm that <ETHERNET TYPE> is displayed, then press [OK]. Advanced Copy Press [ ] or [ ] to select the desired Features Ethernet connection type, then press [OK]. Network <10 BASE-T>: Establish a 10Base-T network connection. <100 BASE-TX>: Establish a 100Base-TX network connection.
Page 78: Network
Back Previous Next Advanced Send Features Communication Environment Setup Advanced Copy Features To set up a configuration for communication between the Press [ ] or [ ] to select <SYSTEM machine and computers on your network, use the following SETTINGS>, then press [OK]. procedure.
Page 79: Remote Ui
] to select <ON>, then NO T E press [OK]. – If you want to use a BLUE printer driver or utility, select < ON> for both <USE SNMP> and <DEDICAT ED PORT >. Remot e UI – You can restr ict the IP addresses of computers on which items If y ou want to specify <SNMP WRITABLE 2>,...
Page 80: System Monitor
If you restrict the IP addresses, it is not possible to <OFF> : If y ou are not usinga BLUE printer driver o r utility. us e the R emote UI to se t or browse de tailed information on Press [Stop] to return to the standby mode .
Page 81: System Manager
– Machine’s operation panel (Additional Functions menu) Remot e UI – Web browser (Remote UI) – NetSpot Device Installer (BLUE utility software included in the User Software CD) 2. Setting Up a Computer for Printing/Sending a Fax (See p. 3-23) System Monitor Specify the settings for each computer you use for printing / sending a fax.
Page 82: Reports And Lists
Netw ork – Machine’s operation panel (Additional Functions menu) – Web browser (Remote UI) TCP/IP Settings – NetSpot Console (via a web browser) (BLUE utility Remot e UI software) Press [Additional Functions]. NOTE –...
Page 83: Troubleshooting
Back Previous Next Advanced Send Features Confirm that <PRIMARY SERVER> is Use the numeric keys to enter the network displayed, then press [OK]. domain name, then press [OK]. Advanced Copy Use the numeric keys to enter the IP address Features D O M A I N N A M E of a primary DNS server, then press [OK].
Page 84: Appendix
Back Previous Next Advanced Send Features Confirm that <USE BIDIRECTIONAL> is Press [ ] or [ ] to select <ON> or displayed, then press [OK]. <OFF>, then press [OK]. Advanced Copy <OFF>: Disable the FTP extension. Press [ ] or [ ] to select <ON>, then Features <ON>: Enables the FTP extension.
Page 85: Settings
Back Previous Next Advanced Send Features Press [Additional Functions] so that <PORT Confirm that <START IP ADDRESS> is NO.> in <TCP/IP SETTINGS> is displayed. displayed, then press [OK]. Advanced Copy Press [ ] or [ ] to select <SET IP ADD Use the numeric keys to enter the start IP Features RANGE>, then press [OK].
Page 86: Remote Ui
Back Previous Next Advanced Send Features Press [ ] or [ ] to select <ON> or E-mail/I-Fax Settings <OFF>, then press [OK]. Advanced Copy <OFF>: Disables a MAC address filter. Skip to step 46. Press [Additional Functions]. Features <ON>: Enables a MAC address filter. Press [ ] or [ ] to select <SYSTEM...
Page 87: Advanced Copy Features 2
Back Previous Next Advanced Send Features Press [ ] or [ ] to select <ON> or Confirm that <POP> is displayed, then press <OFF>, then press [OK]. [OK]. Advanced Copy <OFF>: Does not receive e-mail/I-faxes using the machine’s own Press [ ] or [ ] to select <ON>...
Page 88: Advanced Send 1
Back Previous Next Advanced Send Features Confirm that <E-MAIL ADDRESS> is Confirm that <POP ADDRESS> is displayed, displayed, then press [OK]. then press [OK]. Advanced Copy Use the numeric keys to enter the e-mail Use the numeric keys to enter the login name Features address your machine will use, then press for access to the POP server, then press...
Page 89 Back Previous Next Advanced Send Features Use [ ], [ ], or numeric keys to set the Press [Additional Functions]. interval at which you want to check the POP Press [ ] or [ ] to select <SYSTEM Advanced Copy server for incoming e-mail, then press [OK].
Page 90: Index
Back Previous Next Advanced Send Features Checking the Current Network Settings Advanced Copy Press [Additional Functions]. Features Press [ ] or [ ] to select <SYSTEM Network SETTINGS>, then press [OK]. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the Remote UI numeric keys, then press [Log In/Out].
Page 91: Reports And Lists 7
Back Previous Next Advanced Send Features Setting Up a Computer for Printing/Sending a Fax Advanced Copy Features ■ ● Connecting to a TCP/IP Network: Machine Connection Method (LPD/Raw) All computers that use the machine must have TCP/IP client Network NOTE software installed and must be enabled for TCP/IP network In the following procedures, items displayed on the screen for use.
Page 92 Back Previous Next Advanced Send Features Display the [Ports] sheet by clicking the Click [Next]. [Ports] tab. In [Printer Name or IP Address], enter the Advanced Copy machine IP address or machine host name → Features click [Next]. Network Remote UI System Monitor System Manager Settings...
Page 93: Canon
Back Previous Next Advanced Send Features Click [Finish]. NOTE If the dialog box displays [Additional Port Information Required], You can specify a print queue in [Queue Name]. The following Advanced Copy follow the instructions on the screen to search again, or click three print queues are available: [Standard] →...
Page 94: Print Server Settings
Back Previous Next Advanced Send ■ Features Print Server Settings If this machine is shared with users running different versions of Windows, click If Windows 2000/XP/Server 2003 is on your network, the Advanced Copy [Additional Drivers]. following procedure enables you to set up a print server for more Features When the alternate driver is installed, additional windows will efficient management of network printers.
Page 95: Setting Up A Computer As A Ftp Server
Back Previous Next Advanced Send Features Setting Up a Computer as a FTP Server Advanced Copy Features To send data from the machine to a computer on your Windows 2000/XP/Server 2003 network, you need to specify the settings of the computer for receiving data.
Page 96 Back Previous Next Advanced Send Features – Verification of users for access to FTP servers is done by referencing Enter the FTP site settings. the local account database Windows 2000 Server/XP Professional/ – For Windows 2000, right-click the [Default FTP Site] icon → Server 2003 that is used as the FTP server.
Page 97 Back Previous Next Advanced Send Features – In the [Default FTP Site Properties] dialog box, click the Confirm [Full computer name]. [Security Accounts] tab to display the [Security Accounts] ● For Windows 2000: sheet. Advanced Copy – For Windows 2000, deselect [Allow Anonymous –...
Page 98: Advanced Send 1
Back Previous Next Advanced Send Features ● For Windows XP/Server 2003: Set up the users and passwords for access to the FTP server. – Click [start] or [Start] on the Windows taskbar, right-click [My Advanced Copy Computer] → click [Properties]. –...
Page 99: Remote Ui
Back Previous Next Advanced Send Features – In the [New User] dialog box, enter the user name in [User Set a destination address using the operation name] → enter the password in [Password] → re-enter the panel. password in [Confirm password]. Advanced Copy ●...
Page 100 Back Previous Next Advanced Send Features Log in to a workstation as a superuser. NOTE – To use [Full computer name], which was confirmed in step 4, Set up the users who send documents from Advanced Copy as the host name for <HOST NAME> as shown in the the machine, and their passwords.
Page 101 Back Previous Next Advanced Send Features Set a destination address using the operation NOTE panel. – To use the host name of the above example for <HOST Advanced Copy NAME>, it is necessary to use a DNS server. (This applies ●...
Page 102 Back Previous Next Advanced Send Features Create a shared folder to which files are to be Mac OS X sent. Advanced Copy Sample setting: Features NOTE Create a folder named “iR_Folder” in the [Public] folder in the The following procedures are based on Mac OS X version 10.4. The [Home] folder.
Page 103 Back Previous Next Advanced Send Features Set a destination address using the operation FTP Server for imageWARE Gateway panel. Advanced Copy ● Sample destination setting: Features NOTE An FTP server for imageWARE Gateway is required for receiving data – Server side settings (set using the above procedure): from the machine when used with imageWARE Gateway.
Page 104 Back Previous Next Advanced Send Features On the FTP server for imageWARE Gateway, export destination data. Advanced Copy For details about the settings, see the imageWARE Gateway Features Users Guide. NOTE Network – A DNS server is needed to use an FQDN format (for example, starfish.organization.company.com) for the FTP server address.
Page 105: Using A Netbios Network
Back Previous Next Advanced Send Features Using a NetBIOS Network Advanced Copy Features This chapter describes settings and procedures for using NOTE the machine with a NetBIOS network. – It is recommended that step 1 and 3 be performed by the Network network manager.
Page 106: Protocol Settings For Netbios Network
Back Previous Next Advanced Send Features Protocol Settings for NetBIOS Network Advanced Copy ■ Features Settings from the Operation Panel of You can specify the machine’s protocol settings on the computer using any of the following software. the Machine Network –...
Page 107 Back Previous Next Advanced Send Features Press [Additional Functions]. Use the numeric keys to enter the NetBIOS name of the machine, then press [OK]. Press [ ] or [ ] to select <SYSTEM Advanced Copy SETTINGS>, then press [OK]. NOTE Features –...
Page 108: System Monitor
Back Previous Next Advanced Send Features Confirm that <LM ANNOUNCE> is displayed, Confirm that <WINS SERVER> is displayed, then press [OK]. then press [OK]. Advanced Copy Press [ ] or [ ] to select <ON> or Use the numeric keys to enter the IP address Features <OFF>, then press [OK].
Page 109: Setting Up A Computer As A File Server
Back Previous Next Advanced Send Features Setting Up a Computer as a File Server Advanced Copy ■ Features Connecting to a NetBIOS Network and To send data from the machine to a computer on your network, you need to specify the settings of the computer Configuring a Shared Folder for receiving data.
Page 110 Back Previous Next Advanced Send Features – Click [File and Print Sharing] → click [I want to be able to give Specify the NetBIOS settings. others access to my files] → click [OK]. – Right-click the [Network Neighborhood] icon displayed on the –...
Page 111 Back Previous Next Advanced Send Features – In the [Network] dialog box, click the [Identification] tab to Set up file sharing. display the [Identification] sheet. Confirm the computer name. ● If [Share-level access control] is selected: Advanced Copy – Right-click the folder you want to share using Explorer → click Features [Sharing].
Page 112 Back Previous Next Advanced Send Features ● If [User-level access control] is selected: NOTE – Right-click the folder you want to share using Explorer → click For details on this dialog box, see the Windows 98/Me Advanced Copy [Sharing]. documentation. –...
Page 113 Back Previous Next Advanced Send Features NOTE Windows 2000/XP/Server 2003 – A maximum of 120 alphanumeric characters can be entered Advanced Copy for <HOST NAME> on the operation panel. A maximum of Features NOTE 120 alphanumeric characters can be entered for <FILE PATH>, and a maximum of 24 alphanumeric characters can –...
Page 114 Back Previous Next Advanced Send Features Specify the NetBIOS settings. – For Windows 2000, right-click the [My Network Places] icon Advanced Copy on the desktop → click [Properties] to open the [Network and Features Dial-up Connections] window. – For Windows XP, click [start] on the Windows taskbar → right- click [My Network Places] →...
Page 115 Back Previous Next Advanced Send Features ● For Windows XP/Server 2003: Confirm the computer name. – Click [start] or [Start] on the Windows taskbar → right-click ● For Windows 2000: Advanced Copy [My Computer] → click [Properties]. – Right-click the [My Computer] icon on the desktop → click Features –...
Page 116 Back Previous Next Advanced Send Features Set up the users and passwords for access to – In the [New User] dialog box, enter the user name in [User name] → enter the password in [Password] → re-enter the the shared folder. password in [Confirm password].
Page 117 Back Previous Next Advanced Send Features Configure the shared folder. Set security. – Right-click the folder you want to share using Explorer → click ● To create a shared folder on a FAT or FAT32 format disk (If Advanced Copy [Properties].
Page 118 Back Previous Next Advanced Send Features ● To create a shared folder on an NTFS format disk: Set a destination address using the operation panel. – Click the [Security] tab. Advanced Copy – In the [Security] sheet, select or add the users or groups to ●...
Page 119 Back Previous Next Advanced Send Features NOTE – A maximum of 120 alphanumeric characters can be entered Advanced Copy for <HOST NAME> on the operation panel. Also, a maximum Features of 120 alphanumeric characters can be entered for <FILE PATH>. Enter each of these items on the server using no more than their allowable number of characters.
Page 120: Machine Management
Back Previous Next Advanced Send Features Machine Management Advanced Copy ■ Features Machine Management Using NetSpot The machine enables you to use any of the following software to check the status and to specify the settings on Device Installer your computer. Network NetSpot Device Installer is utility software for specifying the –...
Page 121 Back Previous Next Advanced Send Features 4 Remote UI Advanced Copy Features System Requirements ................4-3 Network Using the Remote UI ................4-4 Remote UI Starting the Remote UI........... 4-4 Displaying Device Status and Information ..........4-6 System Monitor Job Management ..................4-7 Managing Print Jobs..........
Page 122 Back Previous Next Advanced Send Features Specifying Forwarding Settings............4-18 Advanced Copy Managing the Department/User ID ............4-25 Features Import/Export Function................. 4-30 Network Saving the Address Book ........4-30 Loading an Address Book ........4-31 Remote UI Saving User Management Data in Files (Export)..4-33 System Monitor Loading User Management Data Files (Overwrite/Import) ..........
Page 123: Microsoft Windows
Back Previous Next Advanced Send Features System Requirements Advanced Copy Features The Remote UI has been confirmed to work in the following Macintosh system environments. Network ● OS Windows – Mac OS 8.6 or later, until Mac OS X Classic ●...
Page 124: Using The Remote Ui
Back Previous Next Advanced Send Features Using the Remote UI Advanced Copy Features The Remote UI software enables you to access and manage Enter the ID and password. the machine from a network computer using a web browser. – For No Management mode: Select [Administrator Mode] or Network [End-User Mode] →...
Page 125 Back Previous Next Advanced Send Features Displays the current status of the Advanced Copy machine, etc. Features Takes you to the Remote UI top page. Network Updates (refreshes) the currently Remote UI displayed screen with the latest information. Displays the online help for the System Monitor Remote UI.
Page 126: Displaying Device Status And Information
Back Previous Next Advanced Send Features Displaying Device Status and Information Advanced Copy Features You can view the current status of the machine and also [Status] Displays the remaining amount of information about the administrator in charge of the paper in the various paper sources machine, the installation location and various machine Network and any error messages.
Page 127: Job Management
Back Previous Next Advanced Send Features Job Management Advanced Copy Click [Job Status] → [Print Job] from the Features The Remote UI enables you to manage print jobs. It also enables you to view the results of print, send and receive menu that appears under [Job Status].
Page 128: Viewing The Print Log
Back Previous Next Advanced Send Features Click [Job Status] → [Print Log] from the To delete a print job, select the check box next to the job to delete → click menu that appears under [Job Status]. Advanced Copy Features Network Remote UI System Monitor...
Page 129: Viewing The Activity Log
Back Previous Next Advanced Send ■ Features Viewing the Activity Log The Remote UI enables you to view the [Activity Log] of send Advanced Copy and receive jobs. The [Activity Log] shows up to 40 recent Features transactions. Network Click [Job Status] → [Activity Log] from the menu that appears under [Job Status].
Page 130: Managing The Address Book
Back Previous Next Advanced Send Features Managing the Address Book Advanced Copy ● To view/change the registered addresses: Features The Remote UI enables you to view and modify the Address Book data. Click the number or the name to display the current address Network information.
Page 131 Back Previous Next Advanced Send Features To change the information, click [Edit] → make the necessary ● To register a new address: changes on the Change Address screen → click [OK]. Click [None] or any number for which [None] is displayed as Advanced Copy the name.
Page 132 Back Previous Next Advanced Send Features Specify the type of address from [Type] → enter the For group dialing, select [Group] from [Type] → enter a group necessary information → click [OK]. name in [Group Name] → click [Address Book] under [Members List].
Page 133 Back Previous Next Advanced Send Features Select [One-touch Speed Dial] or [Coded Dial] from the drop- Make sure that the registered addresses are displayed in down list → select the check box next to the number to [Members List] → click [OK]. register for the group dialing →...
Page 134 Back Previous Next Advanced Send Features ● To delete the registered addresses: Select the check box next to the number to delete → click Advanced Copy Features Network Remote UI System Monitor System Manager Settings Reports and Lists NOTE You cannot recover the address once it is deleted. Troubleshooting Appendix Table of Contents...
Page 135: Customizing System Settings
Back Previous Next Advanced Send Features Customizing System Settings Advanced Copy Features ■ Click [Add. Func.] → [System Settings] from Customizing System Information Network the menu that appears under [Add. Func.] → The Remote UI enables you to specify the machine’s system click [Edit].
Page 136 Back Previous Next Advanced Send Features Enter the necessary information → click ● To protect the Restrict New Addresses: [OK]. Click [Restrict Access to Destinations] → specify the Advanced Copy necessary fields → click [OK]. Features Network Remote UI System Monitor System Manager Settings Reports and Lists...
Page 137 Back Previous Next Advanced Send Features ● To set the System Manager ID and password: When the Department ID Management mode is deactivated, the setting items for the System Manager ID are not Click [Register ID and Password] or [Register Password] → displayed.
Page 138: Specifying Forwarding Settings
Back Previous Next Advanced Send Features Specifying Forwarding Settings Advanced Copy Click [Add. Func.] → [Forwarding Settings] Features The Remote UI enables you to automatically forward received fax/I-fax documents to specified addresses. To from the menu that appears under [Add. use this function, you need to specify the forwarding Network Func.].
Page 139 Back Previous Next Advanced Send Features ● To forward only documents that meet specified Specify the necessary fields → click [OK]. forwarding conditions: Advanced Copy Click [ ] (Add New Conditions). Features Network Remote UI System Monitor System Manager Settings Receive Type: Select [Fax] or [I-Fax] for the receiving mode.
Page 140 Back Previous Next Advanced Send Features Forwarding Conditions: [begins with]: Forwards the document if the Fax Number information begins with the The settings here enable you to Advanced Copy characters entered. specify the forwarding conditions Features that the received documents must [ends with]: Forwards the document if the Fax meet in order to be forwarded.
Page 141 Back Previous Next Advanced Send Features [differs from]: Forwards the document if the Forwarding Destination: Destination, From, or Subject Specify an address from the Advanced Copy information differs from the Address Book by clicking [Address Features characters entered. → Book] select the desired address →...
Page 142 Back Previous Next Advanced Send Features ● To forward all received documents without specific Specify the necessary fields → click [OK]. conditions: Advanced Copy Click [Forwarding without Conditions]. Features Network Remote UI System Monitor System Manager Settings Reports and Lists Troubleshooting Appendix Table of Contents...
Page 143 Back Previous Next Advanced Send Features To change the setting, make the necessary changes → click Select the receiving mode from [Receive [OK]. Type]. Advanced Copy If you select [All], all the forwarding settings stored in the machine Features are displayed. ●...
Page 144 Back Previous Next Advanced Send Features ● To delete the registered forwarding settings: ● To print a list of the registered forwarding settings: Select the check box next to the forwarding condition to delete Click [Print Forwarding Conditions List]. Advanced Copy →...
Page 145: Managing The Department/User Id
Back Previous Next Advanced Send Features Managing the Department/User ID Advanced Copy Click [Add. Func.] → [Department ID/User Features By registering a department/user ID and password for each department/user, you can manage the machine by limiting Management] from the menu that appears under [Add.
Page 146 Back Previous Next Advanced Send Features Select [Enable Department ID Management] Click [Department ID Management Settings] or [Enable User Management] to activate the or [User Management Settings] to register a Advanced Copy management mode. new department or user. Features Network Remote UI System Monitor System Manager...
Page 147 Back Previous Next Advanced Send Features Specify the necessary fields → click [OK]. Advanced Copy Features Network Remote UI System Monitor User ID registration screen System Manager Department ID registration screen User ID: Enter a log-on name (32 characters Settings maximum).
Page 148 Back Previous Next Advanced Send Features Confirm: Enter the password again. If the User Type: Classify the user in two categories character you enter here is different [User] (End-User Mode) or Advanced Copy from the character entered for [Administrator] (Administrator Features [Password], an error dialog box Mode).
Page 149 Back Previous Next Advanced Send Features ● To delete the registered department/user ID: To change the information, make the necessary changes → click [OK]. Select the check box next to the department/user ID to delete Advanced Copy → click (Delete) Features Network Remote UI...
Page 150: Import/Export Function
Back Previous Next Advanced Send Features Import/Export Function Advanced Copy ■ Features Saving the Address Book The Remote UI enables you to save the Address Book and other settings information, as a file that can be loaded into You can store the Address Book as a file in your computer. the machine when needed.
Page 151: Loading An Address Book
Back Previous Next Advanced Send ■ Features Click [Start Export]. Loading an Address Book You can load address books into the machine from saved files. Advanced Copy Features NOTE – When you register the contents of a new file, the currently registered Network addresses are overwritten by the new address list.
Page 152 Back Previous Next Advanced Send Features Click [Add. Func.] → [Import/Export] from the Click [Import]. menu that appears under [Add. Func.] → Advanced Copy click [Address Book]. Features Network Remote UI System Monitor System Manager Settings Reports and Lists Troubleshooting Appendix Table of Contents Index...
Page 153: Saving User Management Data In Files (Export)
Back Previous Next Advanced Send ■ Features Click [Browse] → select the file to import → Saving User Management Data in Files click [OK]. (Export) Advanced Copy You can store User Management Data as a file in your Features computer. Network NOTE User type of all exported data is the End-User Mode.
Page 154: Loading User Management Data Files (Overwrite/Import)
Back Previous Next Advanced Send ■ Features Click [Start Export]. Loading User Management Data Files (Overwrite/Import) Advanced Copy You can load User Management Data into the machine from Features saved files. Network NOTE Imported user data is registered or overwritten as the End-User Mode. Remote UI Click [Add.
Page 155 Back Previous Next Advanced Send Features Click [Browse] → select the file to import Click [Import]. click [OK]. Advanced Copy Features Network Remote UI System Monitor System Manager Settings NOTE – Do not import any files while the machine is executing other Reports and Lists jobs.
Page 156: Saving Additional Functions Settings In Files (Export)
Back Previous Next Advanced Send ■ Features Saving Additional Functions Settings in Click [Start Export]. Files (Export) Advanced Copy You can store Additional Functions settings as a file in your Features computer. Network Click [Add. Func.] → [Import/Export] from the menu that appears under [Add.
Page 157: Loading Additional Functions Settings Files (Overwrite/Import)
Back Previous Next Advanced Send ■ Features Loading Additional Functions Settings Click [Import]. Files (Overwrite/Import) Advanced Copy You can load Additional Functions settings into the machine Features from saved files. Network Click [Add. Func.] → [Import/Export] from the menu that appears under [Add. Func.] → click [Additional Functions].
Page 158 Back Previous Next Advanced Send Features Click [Browse] → select the file to import → click [OK]. Advanced Copy Features Network Remote UI System Monitor System Manager Settings NOTE Reports and Lists – When Additional Functions settings are imported, the System Manager ID, Department IDs, and Network Settings are automatically overwritten.
Page 159: Device Custom Settings
Back Previous Next Advanced Send Features Device Custom Settings Advanced Copy Specify all the necessary fields → click [OK]. Features The Remote UI enables you to edit the machine’s custom settings. Network NOTE You can also access these setting menus from the operation panel of the machine.
Page 160 Back Previous Next Advanced Send Features 5 System Monitor Advanced Copy Features Checking Job and Machine Status ............5-2 Network Checking Transmission/Reception Results..... 5-2 Checking and Deleting Documents Stored in Remote UI Memory ..............5-2 Transferring Documents Received in Memory..5-3 System Monitor Checking and Deleting Copy Jobs......
Page 161: System Monitor
Back Previous Next Advanced Send Features Checking Job and Machine Status Advanced Copy ■ Features Checking and Deleting Documents System monitor enables you to view the transmission and reception results, monitor the status of the copy, send, Stored in Memory receive, report, and print jobs currently being processed.
Page 162: Memory
Back Previous Next Advanced Send ■ ■ Features Transferring Documents Received in Checking and Deleting Copy Jobs Memory Advanced Copy Press [System Monitor]. Features Press [System Monitor]. Press [ ] or [ ] to select <COPY Network STATUS>, then press [OK]. Press [ ] or [ ] to select <RX/TX...
Page 163: Checking And Deleting Print Jobs
Back Previous Next Advanced Send ■ ■ Features Checking and Deleting Print Jobs Checking and Deleting Report Jobs Advanced Copy Press [System Monitor]. Press [System Monitor]. Features Press [ ] or [ ] to select <PRINT Press [ ] or [ ] to select <REPORT Network STATUS>, then press [OK].
Page 164: Checking The Arrival Of I-Fax
Back Previous Next Advanced Send ■ Features Checking the Arrival of I-Fax The machine regularly checks for the arrival of I-faxes. However, Advanced Copy you can check for the arrival of I-faxes at any time using the Features System Monitor key. Network NOTE To be able to check the arrival of I-fax using the System Monitor key,...
Page 165 Back Previous Next Advanced Send Features 6 System Manager Settings Advanced Copy Features Specifying the System Manager Settings ..........6-2 Network Department ID Management ..............6-4 Remote UI Registering the Department ID, Password, and Page Limit............... 6-4 System Monitor Changing the Password and Page Limit....6-6 Erasing the Department ID and Password .....
Page 166 Back Previous Next Advanced Send Features Specifying the System Manager Settings Advanced Copy Features You can set an ID and a password for the System Manager. Press [ ] or [ ] to select <SYSTEM Once the System Manager ID/password is set, restrictions SETTINGS>, then press [OK].
Page 167 Back Previous Next Advanced Send Features Press [ ] or [ ] to select <SYSTEM PASSWORD>, then press [OK]. Advanced Copy Use the numeric keys to enter a number, then Features press [OK]. Network Press [ ] or [ ] to select <SYSTEM MANAGER>, then press [OK].
Page 168: Department Id Management
Back Previous Next Advanced Send Features Department ID Management Advanced Copy Features You can register a Department ID and password for each NOTE department, and manage the machine by limiting its use to – The pages of received fax/I-fax documents and automatically printed only those who enter the correct Department ID and Network reports are not counted as prints.
Page 169: Press [ ] Or [ ] To Select , Then
Back Previous Next Advanced Send Features Press [ ] or [ ] to select <SYSTEM Press [ ] or [ ] to select <PASSWORD>, SETTINGS>, then press [OK]. then press [OK]. Advanced Copy If the System Manager ID and System Password have been set, Use the numeric keys to enter the password, Features enter the System Manager ID and System Password using the...
Page 170: Changing The Password And Page Limit
Back Previous Next Advanced Send ■ Features Press [ ] or [ ] to select <ON> or Changing the Password and Page Limit <OFF>, then press [OK]. You can change the password and page limit settings that you Advanced Copy <OFF>: Does not set a page limit restriction.
Page 171 Back Previous Next Advanced Send Features Press [ ] or [ ] to select the Department Press [ ] or [ ] to select <RESTRICT ID whose password and page limit you want TOTAL> (when <TOTAL PRINT> is selected), Advanced Copy to change, then press [OK] twice.
Page 172: Erasing The Department Id And Password
Back Previous Next Advanced Send Features Use the numeric keys to enter the maximum Press [ ] or [ ] to select <MANAGE number of pages that can be made by the DEPT. ID>, then press [OK]. Advanced Copy registered Department ID, then press [OK]. Press [ ] or [ ] to select <ON>, then...
Page 173: Checking Counter Information
Back Previous Next Advanced Send ■ Features Checking Counter Information Press [ ] or [ ] to select the desired function, then press [OK]. You can check how much paper was used by the each Advanced Copy You can select <TOTAL PRINT>, <COPY>, <SCAN>, department.
Page 174: Printing Counter Information
Back Previous Next Advanced Send Features Press [ ] or [ ] to select <MANAGE Press [Additional Functions]. DEPT. ID>, then press [OK]. Press [ ] or [ ] to select <SYSTEM Advanced Copy Press [ ] or [ ] to select <ON>, then SETTINGS>, then press [OK].
Page 175: Accepting Print Jobs With Unknown Ids
Back Previous Next Advanced Send ■ Features Accepting Print Jobs with Unknown IDs Press [ ] or [ ] to select <ON> or <OFF>, then press [OK]. You can specify whether to accept or reject print jobs from Advanced Copy <ON>: The machine accepts print jobs from computers that do computers that do not correspond with a registered Department Features...
Page 176: Using The Optional Card Reader
Back Previous Next Advanced Send Features Using the Optional Card Reader Advanced Copy Features If the optional Card Reader-E1 is attached to the machine, you must insert a control card to operate it. The optional Card Reader-E1 performs Department ID Management Network automatically.
Page 177 Back Previous Next Advanced Send Features 7 Reports and Lists Advanced Copy Features Summary of Reports and Lists .............. 7-2 Network Printing Reports Automatically .............. 7-4 Remote UI TX REPORT ............7-4 RX REPORT............7-5 System Monitor ACTIVITY REPORT..........7-6 System Manager Settings Reports and Lists...
Page 178 Back Previous Next Advanced Send Features Summary of Reports and Lists Advanced Copy Features The machine can generate the following reports and lists. Network Report/List Description 1-TOUCH LIST Lists the recipient addresses registered to all the one-touch keys. Remote UI 1-TOUCH LIST 2 Lists the detailed data of [1-TOUCH LIST].
Page 179 Back Previous Next Advanced Send Features NOTE – To print USER’S DATA LIST, select <USER DATA LIST> in <LIST PRINT> located in <REPORT SETTINGS>. To manually print ACTIVITY REPORT, select Advanced Copy <ACTIVITY REPORT> instead of <USER DATA LIST> in the same procedure. Features –...
Page 180 Back Previous Next Advanced Send Features Printing Reports Automatically Advanced Copy Features TX REPORT, RX REPORT, and ACTIVITY REPORT can be Confirm that <REPORT WITH TX IMAGE> is set to print automatically. displayed, press [ ] or [ ] to select Network <ON>...
Page 181 Back Previous Next Advanced Send Features ● DESTINATION ID: Destination name registered in Confirm that <SETTINGS> is displayed, then Address Book press [OK]. Advanced Copy ● ST. TIME: Transmission time Press [ ] or [ ] to select <RX REPORT>, Features ●...
Page 182 Back Previous Next Advanced Send Features ● DESTINATION ID: Sender’s name registered in Address Press [ ] or [ ] to select <ACTIVITY Book REPORT>, then press [OK]. Advanced Copy ● ST. TIME: Transmission time Confirm that <AUTO PRINT> is displayed, Features ●...
Page 183 Back Previous Next Advanced Send Features Report Items Advanced Copy The following items are displayed in the Activity Report: Features ● DEPT. ID: If Department ID Management is set, the Department ID is printed. Transmission logs are listed Network according to Department ID. ●...
Page 184 Back Previous Next Advanced Send Features 8 Troubleshooting Advanced Copy Features General Problems ..................8-2 Network Paper Feeding Problems................. 8-4 Remote UI Sending/Receiving Problems ..............8-6 Sending Problems ..........8-6 System Monitor Receiving Problems..........8-11 Copying Problems ................. 8-17 System Manager Settings Printing Problems..................
Page 186 Unplug the machine and wait for 5 second s, then Netw ork plug it back in. If the LCD still remains blank, contact your local authorized BLUE dealer . Remot e UI Is the main powers witc h tu rned on? Turn on the ma in power s witch.
Page 187 Back Previous Next Advanced Send Features Paper Feeding Problems Advanced Copy Features Does the machine contain too many sheets? Paper does not feed properly. Network Make sure you load the correct quantity. (See Is the paper loaded correctly? Chapter 3, “Print Media,” in the Basic Operation Guide.) Make sure the paper is correctly loaded.
Page 188 Back Previous Next Advanced Send Features Repeated paper jams occur. Advanced Copy Is the correct type of paper loaded in the Features machine? Network Make sure you load paper that meets the requirements for use. (See Chapter 3, “Print Media,” in the Basic Operation Guide.) Remote UI System Monitor System Manager...
Page 189 Back Previous Next Advanced Send Features Sending/Receiving Problems Advanced Copy Features ■ Sending Problems Cannot send a fax. Network Document cannot be sent to an e-mail address, I-fax address, or Is the machine overheated? file server. Remote UI Unplug the machine and let it cool for about 5 If you are sending an e-mail message or I-fax, minutes.
Page 190 Is th e machin e in th e Sleep mode? Ad vanced Cop y For the BPS 907 N , press [ SEND ], c onfirm that Themachine doe s not scan docume nts if it is in the Feat ur es <FAX>...
Page 191 Back Previous Next Advanced Send Features Is the telephone cable connected properly? Is BUSY/NO SIGNAL shown on the ERROR TX REPORT? Advanced Copy Make sure the cable is connected properly. (See Features “Set Up the Machine,” in the Quick Start Guide.) The fax number you dialed is busy.
Page 192 Back Previous Next Advanced Send Features Memory fills up immediately when you try to send. Faxes sent from the machine are spotted or dirty. Advanced Copy Are you sending with the resolution set to Is the recipient’s machine working properly? Features <SUPER FINE>...
Page 193 Back Previous Next Advanced Send Features The documents you sent are too light. Cannot send using Error Correction Mode (ECM). Advanced Copy Is the density set to the <–LT> side? Does the recipient’s machine support ECM? Features Set the density to the <DK+> side. If the recipient’s machine does not support ECM, Network the document is sent in normal mode without error...
Page 194 Back Previous Next Advanced Send ■ Features Receiving Problems Are documents stored in memory, leaving little or no memory available? Advanced Copy The machine does not receive documents (e-mail, I-fax, or file Features server). Print, send, or delete any documents stored in memory.
Page 195 Back Previous Next Advanced Send Features No automatic switching between telephone and fax calls. Has an error occurred during reception? Advanced Copy Is the machine set to switch automatically Check the LCD for an error message. (See Features between telephone and fax calls? Chapter 13, “Troubleshooting,”...
Page 196: Press [Start
Back Previous Next Advanced Send Features Cannot receive a document manually. Print quality is poor. Advanced Copy Is the machine set to receive manually? Is the toner low? Features For the machine to receive faxes manually, the Replace the toner cartridge. (See Chapter 12, Network receive mode must be set to <Manual>.
Page 197 Back Previous Next Advanced Send Features Faxes do not print. Is the correct size of paper loaded in the machine? Advanced Copy Have you removed the plastic seal from the Features toner cartridge? Make sure you load paper that meets the requirements for use.
Page 198 Back Previous Next Advanced Send Features Is the sender’s machine functioning properly? Receiving of documents is too slow. Advanced Copy Ask the sender to check that the scanning Is ECM (Error Correction Mode) set to <ON>? Features components of the machine are clean. Because ECM corrects errors during a Network Is the toner low?
Page 199 Back Previous Next Advanced Send Features Errors occur frequently while receiving. Advanced Copy Are the telephone lines in poor condition, or do Features you have a bad connection? Network Check if there is a device nearby that interferes with signal reception (e.g., microwave oven). Remote UI Lower the reception speed.
Page 200 Back Previous Next Advanced Send Features Copying Problems Advanced Copy Features Is the document loaded correctly? Cannot make copies. Network Make sure the document is correctly loaded. (See Have you removed the plastic seal from the Chapter 2, “Document Handling,” in the Basic toner cartridge? Operation Guide.) Remote UI...
Page 201 Back Previous Next Advanced Send Features Printing Problems Advanced Copy Features Printout is skewed. Nothing prints. Network Is the paper loaded correctly? Have you removed the plastic seal from the toner cartridge? Make sure the paper is correctly loaded in the Remote UI machine.
Page 202 Back Previous Next Advanced Send Features Printout is not clear. Advanced Copy Is the correct type of paper loaded in the Features machine? Network Make sure you load paper that meets the requirements for use. (See Chapter 3, “Print Media,” in the Basic Operation Guide.) Remote UI Are you printing on the wrong side of the paper?
Page 203 Back Previous Next Advanced Send Features Telephone Problems Advanced Copy Features Is the machine set for the correct telephone line Cannot dial. type? Network Is the telephone cable connected properly? Make sure the machine is set for the correct telephone line type. (See “Set the Machine for Make sure the cable is connected properly.
Page 204 Back Previous Next Advanced Send Features Calls do not connect, or the wrong number is dialed. Advanced Copy Did you confirm the dial tone before entering Features the telephone number? Network Make sure to confirm the dial tone before entering a telephone number.
Page 205 Back Previous Next Advanced Send Features Network Problems Advanced Copy Features Is the computer that is printing properly set up? Unable to print from a TCP/IP network. Network Make sure the proper printer driver is installed. Are the machine and cable properly (See “Installing/Uninstalling Software,”...
Page 206 Back Previous Next Advanced Send Features The printer port name is not displayed in [Print to the following The machine automatically connects to a destination other than port(s)]. the intended destination via its dial-up access (when a dial-up Advanced Copy router is connected to your network).
Page 207 Back Previous Next Advanced Send Features Does the DNS server exist on an external network? Detailed information concerning the machine cannot be set or browsed using the Remote UI or utility. Advanced Copy If you attempt to access a device on the network to Features which the machine is connected, with the DNS Are the settings for <SET IP ADD RANGE>...
Page 208 Back Previous Next Advanced Send Features Does the SNMP community name match? ftp> cd/export/share *Move to data destination directory Advanced Copy 250 CWD command successful. If you use an SNMP community name different Features ftp> bin *Set data transfer type (binary) from the one stored in the machine to access the 200 Type set to I.
Page 209 Back Previous Next Advanced Send Features Was the machine turned OFF while sending Unable to send data/share files (Windows File Sharing). data to the FTP server? And when the machine Advanced Copy was turned back ON, does it attempted to Are File sharing settings for the shared folder Features resend the data? (If a Windows 2000/XP/Server...
Page 210 Back Previous Next Advanced Send Features 9 Appendix Advanced Copy Features Glossary ....................9-2 Network Index ....................... 9-15 Remote UI System Monitor System Manager Settings Reports and Lists Troubleshooting Appendix Table of Contents Index...
Page 211 Back Previous Next Advanced Send Features Glossary Advanced Copy Features Numeric ASCII code ASCII (American Standard Code for Information Interchange) is a Network 10Base-T set of standardized codes used to represent letters, numbers, The Ethernet standard supporting data transfer rates a maximum punctuation marks, a few symbols, and control characters.
Page 212 Back Previous Next Advanced Send Features Advanced Copy Bits per second. Refers to the speed with which a fax machine Calling Tone. This is a signal sent by fax machines to identify the Features sends and receives data. call as an incoming document. When the receiving fax detects this signal, it automatically starts to receive the fax transmission.
Page 213: Delayed Sending
Back Previous Next Advanced Send Features Domain A management concept that divides large scale networks into Delayed sending groups for identifying individual computers and users. The Advanced Copy The ability to send a document at a preset time in the future. You internet is managed by classifying domains according to Features do not have to be in your office to use delayed sending to one or...
Page 214 Back Previous Next Advanced Send Features Extension FINE A telephone connected to the machine that is used in place of the The resolution setting for documents with very small characters handset. You can use the extension telephone to activate and lines. Advanced Copy incoming reception of documents manually.
Page 215 Back Previous Next Advanced Send Features HTTP Hypertext Transfer Protocol. The client-server TCP/IP protocol G3, Group 3 fax machine used on the World Wide Web for the transfer of HTML (Hypertext Advanced Copy Defined by CCITT/ITU-T. Uses encoding schemes to transmit Markup Language) documents across the Internet.
Page 216: Job Recall
Back Previous Next Advanced Send Features Internet Protocol (IP) Job Recall The underlying set of networking rules that describes how data is A method to specify the same destination you have specified transmitted across the Internet. Internet Protocol allows data from before.
Page 217 Back Previous Next Advanced Send Features Line Printer Remote. A UNIX command used to print a file via a NetBIOS TCP/IP network. Advanced Copy Network Basic Input Output System. A program that enables Features applications on different computers to communicate within a LAN (Local Area Network).
Page 218 Back Previous Next Advanced Send Features PASV mode Passive FTP mode. An alternative mode for initiating FTP One-Touch keys connections. In this mode, data transfer is initiated by the FTP Advanced Copy The numbered keys on the operation panel that may be client, rather than the FTP server.
Page 219 Back Previous Next Advanced Send Features Protocol Raster A set of rules that govern the transmission of data across a Raster graphics describes an image as a pattern of dots, network. Examples of protocols are FTP, DHCP, BOOTP, RARP, compared to vector graphics which represents an image as a Advanced Copy and TCP/IP.
Page 220 Back Previous Next Advanced Send Features Registering Resolution A process by which you place destination’s information (such as The density of dots for any given output device. Expressed in the name, fax number, e-mail/I-fax addresses, etc.) in the terms of dots per inch (dpi). Low resolution causes font Advanced Copy machine’s memory, so that you save time specifying destinations characters and graphics to have a jagged appearance.
Page 221 Back Previous Next Advanced Send Features Source Routing Normally, a host has no control over the route taken by a packet it Scope ID sends. Source routing is a technique whereby the sender of a Advanced Copy The Scope ID is a character string value that is appended to the packet can specify the route that a packet should take through the Features NetBIOS name, and is used for all NetBIOS over TCP/IP...
Page 222 Back Previous Next Advanced Send Features Switching hub Toner A network connection box to which a number of computers can A black, resin coated powder contained in the toner cartridge. be connected. The switching hub forwards a data packet from the The machine applies the toner to the surface of the Advanced Copy network to the appropriate computer according to the packet’s...
Page 223: Advanced Copy Features
Back Previous Next Advanced Send Features Vector Graphics Advanced Copy See Raster. Features Network Wide Area Network. A geographically widespread network. A WAN can be one large network, or it can consist of a number of Remote UI linked LANs (Local Area Networks). WINS Windows Internet Name Service.
Page 224: Advanced Copy Features
Back Previous Next Advanced Send Features Index Advanced Copy Features Symbols & Numerics Department ID management Network Accepting print jobs with unknown IDs 6-11 2 on 1 combination 2-6 Canceling Checking counter information 6-9 Copy job 2-11, 5-3 Clearing page totals 6-9 Print job 5-4 Printing counter information 6-10 Report job 5-4...
Page 225: Redialing Manually
Back Previous Next Advanced Send Features Received image reduction 1-21 [Redial/Pause] key 1-13 Handset 1-12, 1-16 NetBIOS network 3-37 Advanced Copy Redialing Manually 1-11 Help button 4-5 Network environment 3-7 Features Remote reception 1-19 Remote reception ID 1-20 Network Import/Export function One-touch keys 1-23 Remote UI 9-11 About the Import/Export function 4-30...
Page 226: Two-Sided Copying
Back Previous Next Advanced Send Features TCP/IP network 3-13 Advanced Copy To Top page button 4-5 Features Tone dialing 1-12 [Tone] key 1-12 Network Troubleshooting Copying 8-17 General 8-2 Remote UI Network 8-22 Paper feeding 8-4 Printing 8-18 Sending/Receiving 8-6 System Monitor Telephone 8-20 Two-sided copying 2-3...

Blue BPS 907 N Advanced Operation Manual

Table of Contents

1 Advanced Send Features 4

Table of Contents

Features

Advanced Copy

Appendix

5 System Monitor

Remote UI

System Manager Settings

Reports and Lists

Troubleshooting

System Monitor

Network

Checking Job and Machine Status

Quick Links

Chapters

Troubleshooting

Need help?

Questions and answers

Related Manuals for Blue BPS 907 N

Summary of Contents for Blue BPS 907 N

Table of Contents