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Blue BPS 905 FC User Manual

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BPS 905 FC
Color Laser MFP
Printer_Copier_Scanner
User's Guide

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Summary of Contents for Blue BPS 905 FC

  • Page 1 BPS 905 FC Color Laser MFP Printer_Copier_Scanner User’s Guide...

  • Page 2: Thank You

    Thank You Thank you for choosing this machine. This User’s Guide describes the functions, operating procedures, precautions, and basic troubleshooting for this machine. Notice We reserve the right to make changes to this guide and to the equipment described herein without notice. Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions.

  • Page 3: Legal Restrictions On Copying

    Legal Restrictions on Copying Certain types of documents must never be copied with the purpose or intent to pass copies of such documents off as the originals. The following is not a complete list, but is meant to be used as a guide to responsible copying.

  • Page 4: Our Concern For Environmental Protection

    Our Concern for Environmental Protection ® As an ENERGY STAR Partner, we have determined that this machine meets the ENERGY STAR Guidelines for energy efficiency. What is an ENERGY STAR product? An ENERGY STAR product has a special feature that allows it to automati- cally switch to a “low-power mode”...

  • Page 7: Table Of Contents

    Contents Thank You Notice 2 Legal Restrictions on Copying Our Concern for Environmental Protection 4 What is an ENERGY STAR product? 4 Contents 1 1 Introduction ....................... 1 Getting Acquainted with Your Machine 2 Space Requirements Installation Precautions Part Names Front View 3 Rear View 4 Inside 4...
  • Page 8 FAX REGISTRATION Menu TX SETTING Menu RX SETTING Menu COMM. SETTING Menu REPORTING Menu USER SETTING Menu DIRECT PRINT Menu NETWORK SETTING Menu E-MAIL SETTING Menu SCANNER SETTING Menu 3 Media Handling ....................37 Print Media 38 Specifications Types Plain Paper (Recycled Paper) 39 Thick Stock 40 Envelope 41 Labels 42...
  • Page 9 4 Using the Printer Driver .................. 71 Auto Run Installer 72 Auto Run Installer (For Vista) 74 Using the Status Display Feature 77 Message List Selecting Printer Driver Options 81 Uninstalling the Printer Driver 82 Uninstalling the Printer Driver (For Vista) 83 Displaying Printer Driver Settings 85 Windows XP/Server 2003 85 Windows 2000/Me/98SE 85...
  • Page 10 ID Card Copying Setting Duplex (Double-Sided) Copying Duplex (Double-Sided) Copying From the ADF 111 Duplex (Double-Sided) Copying From the Original Glass 112 Setting Collated Copying Setting Clone Copying Setting Poster Copying 7 Using the Scanner ..................117 Making Basic Scans 118 Scanning via USB Scanner Driver Settings Original Size 119...
  • Page 11 Maintaining the Machine 150 Cleaning the Machine 152 Exterior Interior Cleaning the Media Feed Roller and Laser Lens 153 Cleaning the Duplex Option Feed Rollers 159 Cleaning the Media Feed Rollers for Tray 2 160 Cleaning the Media Feed Rollers for the ADF 162 Storing the Machine 163 10 Troubleshooting ....................

  • Page 13: Introduction

    Introduction...

  • Page 14: Getting Acquainted With Your Machine

    Getting Acquainted with Your Machine Space Requirements To ensure easy operation, consumable replacement and maintenance, adhere to the recommended space requirements detailed below. 528 mm (20.8") 100 mm 100 mm (3.9") (3.9") 187 mm 581 mm (22.9") (7.4") 100 mm 768 mm (30.2") (3.9") Front View...

  • Page 15: Part Names

    Part Names The following drawings illustrate the parts of your machine referred to throughout this guide, so please take some time to become familiar with them. Front View 1. Output bin 2. Control panel 3. Automatic Document Feeder (ADF) 3-a. ADF feed cover 3-b.

  • Page 16: Rear View

    Rear View 1. Power switch 2. TEL (telephone) jack 3. LINE (telephone line) jack 4. USB port 5. 10Base-T/100Base-TX (IEEE 802.3) Ethernet Interface port Inside 1. Fuser unit 2. Fuser separator levers 3. Transfer belt unit 4. Drum cartridge 5. Toner cartridge carousel (con- taining 4 toner cartridges: C, M, Y and K) 6.

  • Page 17: Front View With Options

    Front View with Options 1. Tray 2 Rear View with Options 1. Duplex option Getting Acquainted with Your Machine...

  • Page 18: Drivers And Documentation Cd-Rom

    Drivers and Documentation CD-ROM Printer Drivers Drivers Use/Benefit Printer Driver for Windows Vista/XP/ These drivers give you access to all of Server 2003/2000/Me/98SE the printer features, including finishing and advanced layout. Scanner Drivers Drivers Use/Benefit TWAIN Driver for This drivers enables you to set scan- Windows Vista/XP/Server 2003/ ning functions, such as the color set- 2000...

  • Page 19: Applications Cd-Rom

    Applications CD-ROM Applications Applications Use/Benefit Local Setup Device (LSD) This software enables one-touch dial- ing, speed dialing, and group dialing for faxes to be created and edited from the computer. In addition, the status of this machine can be checked. PaperPort This software is a document manage- ment software package that helps you...

  • Page 20: System Requirements

    System Requirements Personal computer Pentium 2: 400 MHz or higher Operating System – Microsoft Windows XP Home/Professional Edition, Windows Server 2003, Windows 2000, Windows Me, Windows 98SE Free hard disk space 256 MB or more 128 MB or more CD-ROM/DVD drive I/O interface –...

  • Page 21: Control Panel And Configuration Menu

    Control Panel and Configuration Menu...

  • Page 22: Control Panel Indicators And Keys

    About the Control Panel 18 19 21 22 23 Control Panel Indicators and Keys No. Name Function Fax Operations Provides fax operations. keys For details, refer to the Color Laser MFP Fax_PC Fax User's Guide. Error indicator Lights up when an error has occurred. Function key Press to specify tray settings, duplex (Double-Sided) printing settings, ID card copy settings, Clone Copy,...
  • Page 23 No. Name Function Display key Press to check the status of this machine and the specified settings. Displays a rough estimate of the amount of toner remaining. Displays the total number of pages that have been copied, printed and scanned. Displays the results for fax transmissions and receptions.

  • Page 24: About The Control Panel

    No. Name Function Reduce/ Press to specify reduced/enlarged copying with pre- Enlarge key set zoom ratios. Light/Dark key Press to select the copy density. */) keys Press to move left and right through the setting screens, such as the configuration menu. Press to select the copy density.
  • Page 25 No. Name Function Start-B&W key Press to begin monochrome copying. Stop/Reset key Press to stop copying, scanning, and faxing. Press to return the following to their default set- tings. – Copy quality – Copy density – Zoom ratio – Collate –...

  • Page 26: Display Indications

    Display Indications Main Screen No. Indication Description Document type Indicates the document type to be copied specified either with the Quality key or from the configuration menu. Zoom ratio Indicates the zoom ratio. Icons that : Appears when 2in1 copying is set. appear with copy operations : Appears when duplex (Double-Sided) copying is...
  • Page 27 No. Indication Description Media size Indicates the media size that is selected. Change the paper size from the PAPER SOURCE menu. For details, refer to “PAPER SOURCE SETUP Menu” on page 27. Status Displays messages such as when media is empty. About the Control Panel...

  • Page 28: Print Screen

    Print Screen PC:PRN When a print job is received, appears in the status section of the main screen. To display the print screen, press the Display key, then the ) key, while PC:PRN is displayed. (The following screen appears.) To cancel printing, press the Cancel/C key when the print screen appears. Then, select , and press the Menu Select key.

  • Page 29: Checking The Machine Status And Settings

    Checking the Machine Status and Settings Press the Display key to check the status of this machine and the specified settings. Press the Display key to switch between each item to be checked. Alterna- tively, the + and , keys can be pressed. Main screen TONER REMAIN- TOTAL PAGE...

  • Page 30: Tx/Rx Result

    This counter shows the total number of pages FAX PRINT that were faxed. This counter shows the total number of docu- TOTAL SCAN ment pages that were scanned. TX/RX RESULT The results of a maximum of 60 fax transmissions/receptions can be viewed. In addition, the transmission/reception results that are displayed can be printed by pressing the Start-B&W key.
  • Page 31 Prints a rough estimate of the parcentage of CONFIGURATION PAGE toner remaining and the settings, information and status of this machine. Prints a demo page. DEMO PAGE Checking the Machine Status and Settings...

  • Page 32: Functions Available With The Function Key

    Functions Available With the Function Key Press the Function key to specify tray settings, duplex (Double-Sided) copy- ing, ID card copy settings, clone copy, and poster copy. To specify tray settings, duplex (Double-Sided) copying, ID card copy settings, clone copy, and poster copy, press the Copy key while the Fax key or Scan key is lit up in green.

  • Page 33: Configuration Menu Overview

    Configuration Menu Overview The Color Laser MFP configuration menu accessible from the control panel is structured as shown below. Configuration Menu Press Menu Select key to enter the configuration menu. Press the Cancel/C key to return to the first screen of a menu item or to the main screen.
  • Page 34 PAPER SOURCE 1 TRAY1 PAPER SETUP *Displays only if the optional 2 TRAY2 PAPER* Tray 2 is installed. COPY SETTING 1 MODE 2 DENSITY LEVEL 3 DENSITY LEVEL 4 COLLATE 5 QUALITY 6 PAPER PRIOR- FAX REGISTRA- 1 ONE-TOUCH TION DIAL 2 SPEED DIAL 3 GROUP DIAL...
  • Page 35 COMM.SETTING 1 TEL LINE TYPE 2 LINE MONITOR 3 PSTN/PBX REPORTING 1 ACTIVITY REPORT 2 TX RESULT REPORT 3 RX RESULT REPORT USER SETTING 1 FAX PTT SET- TING 2 DATE&TIME 3 DATE FORMAT 4 PRESET ZOOM 5 USER FAX NO. 6 USER NAME 1 IMAGE QUALITY DIRECT PRINT...
  • Page 36 E-MAIL SETTING 1 SENDER NAME 2 E-MAIL ADDRESS 3 SMTP SERVER 4 SMTP PORT NO. 5 SMTP TIMEOUT 6 TEXT INSERT 7 DEFAULT SUB- JECT 1 RESOLUTION SCANNER SETTING 2 IMAGE FORMAT 3 CODING METHOD Configuration Menu Overview...

  • Page 37: Machine Setting Menu

    MACHINE SETTING Menu Manufacturer’s default settings appear in bold. Setting 1 AUTO PANEL RESET Select whether or not all settings in the control panel return to their default settings when no operation is performed for a set length of time. is selected, select from , and (units: minutes;...
  • Page 38 Setting 6 BUZZER VOL- HIGH Select the volume of the sound produced when a key is pressed and of the alarm that is sounded when an error occurs. Setting 7 INITIAL COPY MODE Specify the default mode when the machine is turned on or when all settings in the control panel return to their default settings.

  • Page 39: Paper Source Setup Menu

    PAPER SOURCE SETUP Menu Manufacturer’s default settings appear in bold. Media type 1 TRAY1 PAPER PLAIN PAPER TRANSPARENCY LABELS LETTERHEAD ENVELOPE POSTCARD THICK STOCK GLOSSY Media size When a setting other than ENVELOPE POSTCARD is selected: LEGAL LETTER G LETTER STATEMENT EXECUTIVE FOLIO...

  • Page 40: Copy Setting Menu

    COPY SETTING Menu Manufacturer’s default settings appear in bold. Setting 1 MODE TEXT PHOTO Select the type of document being copied. TEXT After selecting , set the copy density to either AUTO MANUAL Setting 2 DENSITY LIGHT DARK LEVEL(A) Adjust the density of the background color. Setting 3 DENSITY LIGHT...

  • Page 41: Fax Registration Menu

    FAX REGISTRATION Menu Register fax destinations for one-touch dialing, speed 1 ONE-TOUCH dialing, and group dialing. DIAL For details, refer to the Color Laser MFP Fax_PC Fax 2 SPEED DIAL User’s Guide. 3 GROUP DIAL TX SETTING Menu Specify settings for sending faxes. 1 SCAN DEN- SITY For details, refer to the Color Laser MFP Fax_PC Fax...

  • Page 42: Rx Setting Menu

    RX SETTING Menu Specify settings for receiving faxes. 1 MEMORY RX MODE For details, refer to the Color Laser MFP Fax_PC Fax User’s Guide. 2 NO. of RINGS 3 REDUCTION 4 RX PRINT 5 RX MODE 6 FOOTER 7 SELECT TRAY COMM.

  • Page 43: User Setting Menu

    USER SETTING Menu Manufacturer’s default settings appear in bold. Select the country where this machine is installed. For 1 FAX PTT details, refer to the Color Laser MFP Fax_PC Fax SETTING User’s Guide. If the country is changed, settings for other functions may also be changed.

  • Page 44: Direct Print Menu

    DIRECT PRINT Menu Manufacturer’s default settings appear in bold. Camera settings may be given priority, depending on the settings specified on this machine. Setting 1 IMAGE DRAFT NORMAL FINE QUALITY Select the resolution for Camera Direct Photo Printing. DRAFT = 600 dpi × 600 dpi; NORMAL = 1200 dpi ×...

  • Page 45: Network Setting Menu

    NETWORK SETTING Menu Manufacturer’s default settings appear in bold. Setting 1 IP ADDRESS AUTO SPECIFY Select whether to automatically retrieve the IP address or to specify a fixed IP address. Consult your network administrator for information about the IP address to use.

  • Page 46: E-Mail Setting Menu

    E-MAIL SETTING Menu Manufacturer’s default settings appear in bold. Enter your name as the sender’s name. A maximum of 1 SENDER NAME 20 characters can be entered. Type in the email address of the email sender when 2 E-MAIL using network scanning. A maximum of 64 characters ADDRESS can be entered.

  • Page 47: Scanner Setting Menu

    SCANNER SETTING Menu Manufacturer’s default settings appear in bold. Setting 1 RESOLUTION 150×150 300×300 600×600 Select the default scanning resolution for scan to email operations. Setting 2 IMAGE FOR- TIFF Select the default format for saving files with scan to email operations.
  • Page 48 Configuration Menu Overview...

  • Page 49: Media Handling

    Media Handling...

  • Page 50: Print Media

    Print Media Specifications Media Media Size Tray* Duplex Copy Print Direct Print Inch Millimeter 8.2 x 11.7 210.0 x 297.0 1/2 B5 (JIS) 7.2 x 10.1 182.0 x 257.0 1 5.9 x 8.3 148.0 x 210.0 1 Legal 8.5 x 14.0 215.9 x 355.6 1 Letter 8.5 x 11.0...

  • Page 51: Types

    Types Before purchasing a large quantity of special media, do a trial print with the same media and check the print quality. Keep media on a flat, level surface in its original wrapper until it is time to load it. Plain Paper (Recycled Paper) Capacity Tray 1...

  • Page 52: Thick Stock

    Wet (or damp) Keep media between 35% and 85% relative humidity. Toner does not adhere well to moist or wet media. Layered Adhesive Folded, creased, curled, embossed, warped, or wrinkled Perforated, three-hole punched, or torn Too slick, too coarse, or too textured Different in texture (roughness) on the front and back Too thin or too thick Stuck together with static electricity...

  • Page 53: Envelope

    DO NOT use thick stock that is Mixed with any other media in the trays (as this will cause media misfeed- ing) Envelope Print on the front (address) side only. Some parts of the envelope consist of three layers of paper—the front, back, and flap. Anything printed in these lay- ered regions may be lost or faded.

  • Page 54: Labels

    Labels A sheet of labels consists of a face sheet (the printing surface), adhesive, and a carrier sheet: The face sheet must follow the plain paper specification. The face sheet surface must cover the entire carrier sheet, and no adhe- sive should come through on the surface.

  • Page 55: Letterhead

    Are precut or perforated OK to use Do not use Shiny backed paper Full-page labels (uncut) Letterhead You can print continuously with letterhead. However, this could affect the media feed, depending on the media quality and printing environment. If problems occur, stop the continuous printing and print one sheet at a time. Try printing your data on a sheet of plain paper first to check placement.

  • Page 56: Transparency

    Use postcards that are Approved for laser printing DO NOT use postcards that are Coated Designed for inkjet printers Precut or perforated Preprinted or multicolored If the postcard is warped, press on the warped area before putting it in Tray 1. Folded or wrinkled Transparency Do not fan transparencies before loading them.

  • Page 57: Glossy Media

    If you have problems feeding 50 sheets, try loading only 1–10 sheets at a time. Loading a large number of transparencies at one time may cause static buildup, causing feeding problems. Capacity Tray 1 Up to 50 sheets, depending on their thick- ness Tray 2 Not supported...

  • Page 58: Guaranteed Imageable (Printable) Area

    Guaranteed Imageable (Printable) Area The printable area on all media sizes is up to 4 mm (0.157") from the edges of the media. Each media size has a specific image- Printable able area, the maximum area on which Area the machine can print clearly and with- out distortion.

  • Page 59: Loading Media

    Loading Media Take off the top and bottom sheets of a ream of the media. Holding a stack of approximately 200 sheets, fan the stack to prevent static buildup before inserting it in a tray. Do not fan transparencies. Note Although this machine was designed for printing on a wide range of media types, it is not intended to print exclusively on a single media type except plain paper.
  • Page 60 When loading Legal-sized paper in Tray 1, open the front panel of Tray 1. Face up Loading Media...
  • Page 61 Do not load paper above the t mark. Up to 200 sheets (80 g/m [22 lb]) of plain paper can be loaded into the tray at one time. Loading Media...

  • Page 62: Other Media

    Other Media When loading media other than plain paper, set the media mode (for exam- ple, Envelope, Labels, Thick Stock, or Transparency) in the driver for opti- mum print quality. Loading Envelopes Loading Media...
  • Page 63 Before loading enve- lopes, press them down to make sure that all air is removed, and make sure that the folds of the flaps are firmly pressed; other- wise the envelopes may become wrinkled or a media misfeed may occur. Up to 10 envelopes can be loaded into the tray at Flap side down...
  • Page 64 Before printing on enve- lopes, be sure to perform steps 6 through 11. The scanner unit cannot be released if the ADF has been opened. Be sure to gently close the ADF first, then release the scanner unit. Loading Media...
  • Page 65 Be careful not to touch the plate on the back of the scanner unit. Do not touch the transfer belt. Loading Media...
  • Page 66 If there is media in the output bin, remove it. Before opening the engine cover, be sure to fold up the output bin. Loading Media...
  • Page 67 Loading Media...
  • Page 68 Before printing on media other than envelopes, be sure to move the fuser separator levers on the fuser unit to their original positions. Loading Media...

  • Page 69: Loading Labels/Postcard/Thick Stock/Transparency/Glossy Media

    Loading Labels/Postcard/Thick Stock/Transparency/ Glossy media Up to 50 sheets can be loaded into the tray at one time. Face up Loading Media...
  • Page 70 Loading Media...

  • Page 71: Tray 2

    Tray 2 Only plain paper can be loaded in Tray 2. Loading Plain Paper Loading Media...
  • Page 72 Face up Do not load above the 100% line. Up to 500 sheets (80 g/m [22 lb]) of plain paper can be loaded into the tray at one time. Loading Media...
  • Page 73 Loading Media...

  • Page 74: About Duplex Printing

    About Duplex Printing You should verify that the duplex option is physically installed on the machine to successfully duplex the job. Check your application to determine how to set your margins for duplex printing. Note Only plain paper, 60–90 g/m (16–24 lb bond), can be autoduplexed.

  • Page 75: Booklet

    Booklet Only available for printer function. If “Left Binding” is selected, the pages can be folded as a left-bound booklet. If “Right Binding” is selected, the pages can be folded as a right-bound booklet. About Duplex Printing...

  • Page 76: Output Bin

    Output Bin All printed media is output to the face-down output bin. This tray has a capac- ity of approximately 100 sheets (A4/Letter) of 80 g/m (22 lb) media. If the media is stacked too high in the output bin, your machine may experience media misfeeds, excessive media curl, or static buildup.
  • Page 77 When printing on postcards, make sure that the output bin is horizontal. If the output bin is slanted while printing, the postcards may be curled and an error message may appear before the output bin contains 10 sheets. In addition, the output bin extension can be pulled out to two different positions.

  • Page 78: Media Storage

    Media Storage Keep media on a flat, level surface in its original wrapper until it is time to load it. Media that has been stored for a long time out of its packaging may dry up too much and cause misfeeding. If media has been removed from its wrapper, place it in its original pack- aging and store in a cool, dark place on a level surface.

  • Page 79: Original Media

    Original Media Specifications Documents that can be Placed on the Original Glass The following types of documents can be placed on the original glass. Document type Sheets or books Maximum document size Legal Maximum weight 3 kg (6.6 lb) Observe the following precautions when placing a document on the original glass.
  • Page 80 Documents with pages that have had cutouts removed or are cutouts Label sheets Offset printing masters Documents with binder holes Original Media...

  • Page 81: Loading A Document To Be Copied

    Loading a Document to be Copied Placing a Document on the Original Glass Document Align the document with the arrow on the left side toward the rear of the machine. Loading a Document to be Copied...

  • Page 82: Loading A Document Into The Adf

    Loading a Document into the ADF Document Before loading a docu- ment into the ADF, check that no document pages remain on the original glass. Loading a Document to be Copied...

  • Page 83: Using The Printer Driver

    Using the Printer Driver...

  • Page 84: Auto Run Installer

    Auto Run Installer The installation program will run automatically. If the installation does not auto play, please run “Setup.exe” from the CD-ROM’s root directory to install. The actual installation displayed may vary depending on the operating system. With Windows running, insert the CD-ROM into your computer’s CD-ROM drive.
  • Page 85 The “Please select the language” dialog box appears. Select the language and then click “OK”. Turn on the machine. When the machine is ready, connect it to the computer with the USB cable. This completes the driver installation. Auto Run Installer...

  • Page 86: Auto Run Installer (For Vista)

    Auto Run Installer (For Vista) The installation program will run automatically. If the installation does not auto play, please run “Setup.exe”from the CD-ROM’s root directory to install. With Windows running, insert the CD-ROM into your computer’s CD-ROM drive. The “DOCUJET 2026 Installation” dialog box appears. Select “Install Driver”...
  • Page 87 Select the language and then click “OK” . The “Setup-DOCUJET 2026 Status Monitor” dialog box appears. Always select “Next” until “Ready to Install” appears and then select “Install”. The “Completing the DOCUJET 2026 Status Monitor Setup Wizard” dia- log box appears and then select “Finish”. Turn on the machine Auto Run Installer (For Vista)
  • Page 88 When the machine is ready, connect it to the computer with the USB cable. The driver is installed successfully. Auto Run Installer (For Vista)

  • Page 89: Using The Status Display Feature

    Using the Status Display Feature Our driver support an interactive help feature to monitor your printer and gives you information about its current status such as the runnig low / run out of paper or toner. If a print error occurs, it provides you with a message describing the error.

  • Page 90: Message List

    Printer status is ready. Printer status is “Warning”. Printer status is “Error”. Message List Warming up. Communication Error TRAY 1 Jam. TRAY 2 (option) Jam. Using the Status Display Feature...
  • Page 91 1.Duplex Jam. 2.Duplex Cover Open. Fuser Jam. Paper Size Error. Front cover open. Toner low Black Yellow Magenta Cyan Using the Status Display Feature...
  • Page 92 Toner empty. “Cartridge used-up, please call agent.” message appears. Black Yellow Magenta Cyan Drum life near end. Drum life end. Machine trouble. Using the Status Display Feature...

  • Page 93: Selecting Printer Driver Options

    Selecting Printer Driver Options Before you start working with your machine, you are advised to verify and, if necessary, change the default printer driver settings. Also, in case you have options installed, you should “declare” the options in the printer driver. Choose the driver’s properties as follows: –...

  • Page 94: Uninstalling The Printer Driver

    Uninstalling the Printer Driver This section describes how to uninstall the Color Laser MFP printer driver if necessary. From the Start menu, point to [Settings], and then click [Printers] (Win- dows XP/Server 2003: choose [Printers and Faxes]). Select DOCUJET 2026 printer icon, right-click to select “Delete”. A dialog box “Are you sure you want to delete the printer ‘DOCUJET 2026’?”...

  • Page 95: Uninstalling The Printer Driver (For Vista)

    Uninstalling the Printer Driver (For Vista) This section describes how to uninstall the Color Laser MFP printer driver if necessary. From the Start menu, point to [Control Panel], and then choose [Printers]. Select DOCUJET 2026 printer icon, right-click to select “Delete”. A dialog box “Are you sure you want to delete the printer ‘DOCUJET 2026’?”...
  • Page 96 A dialog box appears to ask “Deleting this printer driver will remove it from the system. Are you sure you want to delete DOCUJET 2026?”, select “YES”. The DOCUJET 2026 printer driver will be uninstalled from your computer. Uninstalling the Printer Driver (For Vista)

  • Page 97: Displaying Printer Driver Settings

    Displaying Printer Driver Settings Windows XP/Server 2003 From the start menu, choose Printers and Faxes to display the Printers and Faxes directory. Right-click the DOCUJET 2026 printer icon and choose Printing Prefer- ences. Windows 2000/Me/98SE From the Start menu, point to Settings, and then click Printers to display the Printers directory.

  • Page 98: Printer Driver Settings

    Printer Driver Settings Common Buttons The buttons described below appear on each tab. Click to exit the Properties dialog box, saving any changes made. Cancel Click to exit the Properties dialog box without saving any changes made. Apply Click to save all changes without exiting the Properties dialog box. Depending on the version of the operating system, Apply may not appear.

  • Page 99: Printer Figure

    The Printer Figure image shows a graphic image of what trays, and other options are currently installed on the machine. All installed options are dis- played, and the tray currently selected under Paper Source on the “Setup” tab appears in light blue. Printer Driver Settings...

  • Page 100: Setup Tab

    Setup Tab The Setup Tab allows you to N-up Print several pages of a document on the same page (N-up printing). Select Border Line check box to print a border around each page when printing more than one document page on each sheet of paper. Watermark Specify Watermark.

  • Page 101: Edit Watermark

    Edit Watermark Click "Edit Watermark" button displays the "Edit Watermark" dialog box. 1. Click the “New” button, and then type the desired text in the box. 2. Make any settings you want. - Bold/Italic/Outline Only - Font - Angle - Offset from Center - Color - Size Duplex...

  • Page 102: Paper Tab

    Paper Tab The Paper Tab allows you to Original Document Size Specify the size of the original document. To specify a custom document size, click the [Edit Custom...] button to display the “Custom Sizes” dialog box. Output Paper Size Specify the output paper size. Scale to Fit Selecting this check box caused the printed image to be resized automat- Output Paper Size...
  • Page 103 - The settings of Scale to Fit Center are not available when the Use Paper Size Setting setting in the “Output Paper Size” pop-up menu is selected. - The settings in the Output Paper Size pop-up menu are not available Zoom when the setting on the “Paper”...

  • Page 104: Creating A New Page Overlay

    Creating a New Page Overlay To use a page overlay, you must create a page overlay containing a logo or image. 1. Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay.

  • Page 105: Using A Page Overlay

    Using a Page Overlay After an overlay has been created, it is ready to printed with your document. To print an overlay with a document. DOCUJET 2026 1. From the [File] menu, click [Print], select printer, and then access printer properties. Paper 2.

  • Page 106: Quality Tab

    Quality Tab The Quality Tab allows you to Color Printing Specify whether to print in color or grayscale (black and white). Color correction Specify to adjust how colors are printed. Color Correction Description Automatic (Default) Select “Automatic” to have the driver automatically adjust colors.

  • Page 107: Device Optionstab

    Adjust Adjust the Contrast or Brightness (Only available for Grayscale Printing). Resolution Specify resolution. Device OptionsTab The Device Options SettingTab allows you to Automatically identify installed options Activate Tray 2 and/or the duplex option Display version and copyright information about this printer driver) Printer Driver Settings...

  • Page 108: Canceling A Print Job

    Canceling a Print Job You can cancel a print job from the con- trol panel of the machine unit. 1. Press [Display] key, and then press the Right key on the [Menu/ Select]. Make sure the copier’s display shows “*PC PRINT* PRINTING”. 2.
  • Page 109 3. Press the [Menu/Select] key to can- cel the print job or the [Cancel/C] key to resume printing. Canceling a Print Job...
  • Page 110 Canceling a Print Job...

  • Page 111: Using Direct Print

    Using Direct Print...

  • Page 112: Camera Direct Photo Printing

    Camera Direct Photo Printing If a digital camera with PictBridge (1.0 or later) is connected to the machine via the USB Host Port, images stored on the digital camera can be printed directly on the machine. The following features are not supported with Camera Direct Photo Printing.
  • Page 113 Connect the USB cable to the digital camera and to the Digital Camera Direct Photo print port. A USB cable is not included with the machine and must be purchased separately, if not supplied with your digital camera. From the digital camera, specify the image(s) that you wish to print and the desired number of copies.
  • Page 114 Camera Direct Photo Printing...

  • Page 115: Using The Copier

    Using the Copier...

  • Page 116: Making Basic Copies

    Making Basic Copies This section contains descriptions of the basic copy operation procedure and the functions that are frequently used when making copies, such as specify- ing the zoom ratio and the copy density. If the Fax key or Scan key lights up in green while copying, press the Copy key.

  • Page 117: Specifying The Copy Quality

    Specify the desired copy settings. For details on specifying the copy quality, refer to “Specifying the Copy Quality” on page 105. For details on specifying the zoom ratio, refer to “Specifying the Zoom Ratio” on page 106. For details on selecting the copy density, refer to “Selecting the Copy Density”...

  • Page 118: Specifying The Zoom Ratio

    Specifying the Zoom Ratio The zoom ratio can be specified either by selecting a preset zoom ratio or by specifying a custom zoom ratio. Selecting a Preset Zoom Ratio Press the Reduce/Enlarge key until the desired zoom ratio is selected. The zoom ratio changes in the following order with each press of the Reduce/Enlarge key.

  • Page 119: Selecting The Copy Density

    Selecting the Copy Density is displayed, press the Light/Dark key twice to specify the copy density. Press the * or ) key to select the desired copy density. As the indicator is moved to the right, the density becomes darker. As the indicator is moved to the left, the density becomes lighter.

  • Page 120: Making Advanced Copies

    Making Advanced Copies This section contains descriptions of setting 2in1 copying, ID card copying, duplex (Double-Sided) copying, collated copying, clone copying, and poster copying. 2in1 copying, duplex (Double-Sided) copying, ID card copying, col- lated copying, clone copying and poster copying cannot be combined. Setting 2in1 Copying If 2in1 copying is set, two document pages can be copied together onto a sin- gle page.

  • Page 121: Id Card Copying

    ID Card Copying With ID card copying, the back and front of a document, such as a certificate, are copied at full size on a single sheet of paper. front side back side When ID card copying is set, the zoom ratio cannot be changed. ID card copying can only be performed from the original glass.
  • Page 122 Press the * or ) key to select , and then press the Menu/Select key. To print color copies, press the Start-Color key. To print monochrome copies, press the Start-B&W key. Scanning of the document begins. When NEXT PAGE appears, position the back side of the document at the same location as the front side, and then press the Start-Color or Start-B&W key.

  • Page 123: Setting Duplex (Double-Sided) Copying

    Setting Duplex (Double-Sided) Copying Duplex (Double-Sided) Copying From the ADF If duplex (Double-Sided) copying is set, copies can be printed on both sides of the media. The duplex option must be installed in order to set duplex (Dou- ble-Sided) copying. Press the Function key.

  • Page 124: Duplex (Double-Sided) Copying From The Original Glass

    Duplex (Double-Sided) Copying From the Original Glass Duplex (Double-Sided) copying can be performed either from the original glass or from the ADF. The description for duplex (Double-Sided) copying with the original glass is provided below. Position the document on the original glass.

  • Page 125: Setting Collated Copying

    Setting Collated Copying If collated copying is set, multiple sets of copies can be printed from a multi-page document. With collated copying, load the document into the ADF. Collated copy- ing cannot be performed by using the original glass. Press the Collate key. appears in the message window.

  • Page 126: Setting Clone Copying

    Setting Clone Copying If clone copying is set, multiple sets of copies can be printed from the original document on a single page. The number of images is automatically deter- mined by the original image and paper size. With clone copying, load the document into the original glass. Clone copying cannot be performed by using the ADF.

  • Page 127: Setting Poster Copying

    Setting Poster Copying If poster copying is set, prints an image onto 4 sheets of paper (2x2). You can paste the printed pages together to make one poster-sized docu- ment. With poster copying, load the document into the original glass. poster- copying cannot be performed by using the ADF.
  • Page 128 Making Advanced Copies...

  • Page 129: Using The Scanner

    Using the Scanner...

  • Page 130: Scanning Via Usb

    Making Basic Scans Scanning via USB Scanning can be performed from a TWAIN-compatible application. To scan via the network, press the Scan key. For details, refer to “Basic Scan to Email Operation” on page 121 Position the document to be scanned.

  • Page 131: Scanner Driver Settings

    Scanner Driver Settings Original Size Specify the original size. Scan Type Specify the scan type. Resolution Specify the resolution. Scanning mode Select Auto or Manual. When Manual is selected, settings can be specified for Rotation type, Brightness/Contrast, Sharp, Curves, Level, Color Bal- ance and Hue/Saturation.

  • Page 132: Width/Height

    Width/Height Shows the width and height of the area to be scanned. Prescan Displays a preview in the preview window. Help Displays the Help. Making Basic Scans...

  • Page 133: Basic Scan To Email Operation

    Basic Scan to Email Operation With a scan to email operation, documents are sent via a mail server. In order to perform this operation, the network setting and the email setting must have already been specified. For details, refer to “NET- WORK SETTING Menu”...
  • Page 134 By specifying one TO address and 124 CC addresses, a total of 125 recipients can be specified. Email addresses specified after the Scan key is pressed are set as scan to email recipients. Enter a title (subject), and then press the Menu Select key. For information on entering text , refer to “Entering Text”...
  • Page 135 PDF data can be opened in Adobe Acrobat Reader. TIF files of images that have been scanned with the Color or Gray set- ting cannot be opened with the Windows Picture and FAX Viewer, which is included with Windows XP as a standard component. These files can be opened with image-processing applications such as Pho- toShop, Microsoft Office Document Imaging or ACDsee.

  • Page 136: Scan To Email Using The Original Glass

    Scan to Email Using the Original Glass Press the Scan key to enter Scan mode. Remove all documents from the ADF. If you are using the original glass to scan, do not load any documents into the ADF. Lift open the ADF cover. Place the original document face down on the original glass and align the document on the scales above and to the left of the original glass.
  • Page 137 To specify more then one CC address, press the Menu Select key to enter the additional addresses. Repeat step 8 until all of the recipients have been specified. After you have finished specifying the addresses for additional recipients, press the Menu Select key twice. Using the * and ) keys, select the color mode (“COLOR”, “GRAY”, or “B/W”), and then press the Menu Select key.
  • Page 138 Press the Menu Select key. Scanning starts. To change the size of the scanned image, press the , key before pressing Start key. For information on changing the size, refer to “Entering Text” on page 130. When scanning a document containing several pages, place the next page on the original glass when the message “NEXT PAGE?”...

  • Page 139: Specifying A Recipient

    Specifying a Recipient The recipients can be specified in any of the following ways. Direct input: Directly enter the email address. Using a one-touch dial key: Specify a recipient registered with a one-touch dial key. Using speed dial numbers: Specify a recipient registered with a speed dial number.

  • Page 140: Using The Speed Dial Function

    If the one-touch dial key that is pressed is not registered with an email address, the message “NOT E-MAIL ADDRESS” appears. In addition, if the one-touch dial key that is pressed is not registered with a recipi- ent, the message “NOT REGISTERED!” appears. Press a one-touch dial key registered with an email address.

  • Page 141: Using The Search Function Of The Phone Book

    Using the Search Function of the Phone Book If a recipient is registered with a one-touch dial key and a speed dial number, the recipient can be found by using the List or Search function of the phone book. Follow the procedure described below to search using the Search function of the phone book.

  • Page 142: Entering Text

    Entering Text When specifying the user name or programming the recipient name with one-touch dial keys, letters, accented characters, numbers and symbols can be entered. Key Operation Use the keypad to enter numbers, letters, and symbols. List of characters available with each key of the keypad Keypad key Available characters .

  • Page 143: Inputting Example

    Changing Input Mode Each press of the key switches the input mode between numbers and let- ters. [1]: Numbers can be typed in. [A]: Letters can be typed in. Inputting Example The procedure for entering text is described below, using “NJ Office” as an example.

  • Page 144: Correcting Text And Input Precautions

    Correcting Text And Input Precautions To erase all entered text, hold down the Cancel/C key. To delete only part of the entered text, use the * and ) keys to move the cursor (_) to the character that you want to delete, and then press the Cancel/C key.

  • Page 145: Replacing Consumables

    Replacing Consumables...

  • Page 146: Replacing The Toner Cartridge

    Replacing the Toner Cartridge Note Failure to follow instructions as outlined in this manual could result in voiding your warranty. Your machine uses four toner cartridges: black, yellow, magenta, and cyan. Handle the toner cartridges carefully to avoid spilling toner inside the machine or on yourself.
  • Page 147 Keep toner cartridges: In their packaging until you’re ready to install them. In a cool, dry location away from sunlight (due to heat). The maximum storage temperature is 35° C (95° F) and the maximum storage humidity is 85% (noncondensing). If the toner cartridge is moved from a cold place to a warm, humid place, condensation may occur, degrading print quality.

  • Page 148: To Replace A Toner Cartridge

    To Replace a Toner Cartridge Note Be careful not to spill toner while replacing a toner cartridge. If toner spills, immediately wipe it off with a soft, dry cloth. X TONER EMPTY When a toner cartridge becomes empty, the messages CHANGE X TONER indicates the toner color) alternately appear.
  • Page 149 The scanner unit cannot be released if the ADF has been opened. Be sure to gently close the ADF first, then release the scanner unit. Be careful not to touch the plate on the back of the scanner unit. Replacing the Toner Cartridge...
  • Page 150 Do not touch the transfer belt. If there is media in the output bin, remove it. Before opening the engine cover, be sure to fold up the output bin. Replacing the Toner Cartridge...
  • Page 151 You can identify the toner cartridge by the color of the handle and by the let- ter molded into the han- dle: C (cyan), M (magenta), Y (yellow) and K (black). Do not manually rotate the toner cartridge carou- sel. In addition, do not rotate the carousel with force;...
  • Page 152 Do not touch or scratch the toner roller. Before inserting the toner cartridge, make sure that the color of the toner car- tridge to be installed is the same as the label on the toner cartridge carou- sel. Replacing the Toner Cartridge...
  • Page 153 Before closing the engine cover, be sure to close the front cover. The front cover cannot be closed after the engine cover is closed. When the scanner unit is closed, the black toner cartridge automatically moves so that it can be replaced.
  • Page 154 Press the Stop/Reset key. The message is erased from the message window, and machine is reset so that it can continue printing. If no operation is performed for more than 30 seconds after the scanner unit is closed, the machine is automatically reset so that it can print.

  • Page 155: Replacing The Drum Cartridge

    Replacing the Drum Cartridge When the drum cartridge reaches the end of its service life, the messages DRUM LIFE END CHANGE DRUM alternately appear. Follow the pro- cedure described below to replace the drum cartridge. The scanner unit cannot be released if the ADF has been opened.
  • Page 156 Be careful not to touch the plate on the back of the scanner unit. Do not touch the transfer belt. Replacing the Drum Cartridge...
  • Page 157 If there is media in the output bin, remove it. Before opening the engine cover, be sure to fold up the output bin. Note Dispose of the used drum cartridge according to your local regulations. Do not burn the drum cartridge. Replacing the Drum Cartridge...
  • Page 158 Do not touch the OPC New drum cartridge drum on the drum car- tridge. Replacing the Drum Cartridge...
  • Page 159 The machine must complete a calibration cycle (less than 2 minutes) after a drum cartridge has been replaced. If you open a cover before the machine is reset, the calibration stops, then starts over again after the cover is closed. Replacing the Drum Cartridge...
  • Page 160 Replacing the Drum Cartridge...

  • Page 161: Maintenance

    Maintenance...

  • Page 162: Maintaining The Machine

    Maintaining the Machine CAUTION Read all caution and warning labels carefully, making sure to follow any instructions contained in them. These labels are located on the inside of the machine’s covers and the interior of the body. Handle the machine with care to preserve its life. Abuse handling may cause damage and void your warranty.
  • Page 163 Do not cover the machine immediately after using it. Turn it off and wait until it cools down. Do not leave the machine’s covers open for any length of time, especially in well-lit places; light may damage the drum cartridge. Do not open the machine’s covers during printing.

  • Page 164: Cleaning The Machine

    Cleaning the Machine CAUTION Be sure to turn off the machine and unplug the power cord before cleaning. Use a soft, dry cloth only. Exterior Control Panel Ventilation Grill Machine Exterior Filter Original Glass Original Cover Cleaning the Machine...

  • Page 165: Cleaning The Media Feed Roller And Laser Lens

    Interior Cleaning the Media Feed Roller and Laser Lens The scanner unit cannot be released if the ADF has been opened. Be sure to gently close the ADF first, then release the scanner unit. Cleaning the Machine...
  • Page 166 Be careful not to touch the plate on the back of the scanner unit. Do not touch the transfer belt. Cleaning the Machine...
  • Page 167 If there is media in the output bin, remove it. Before opening the engine cover, be sure to fold up the output bin. Cleaning the Machine...
  • Page 168 Note Position the removed drum cartridge as shown in the illustration at the right. Be sure to keep the drum cartridge horizontal and place it where it will not become dirty. Do not leave the drum cartridge removed for more than 15 minutes, and do not place the removed drum cartridge in a location where it would be exposed to direct light (such...
  • Page 169 BOTTOM VIEW Laser lens Cleaning the Machine...
  • Page 170 Cleaning the Machine...

  • Page 171: Cleaning The Duplex Option Feed Rollers

    Cleaning the Duplex Option Feed Rollers Cleaning the Machine...

  • Page 172: Cleaning The Media Feed Rollers For Tray 2

    Cleaning the Media Feed Rollers for Tray 2 Cleaning the Machine...
  • Page 173 Cleaning the Machine...

  • Page 174: Cleaning The Media Feed Rollers For The Adf

    Cleaning the Media Feed Rollers for the ADF Cleaning the Machine...

  • Page 175: Storing The Machine

    Storing the Machine Note If this machine is not to be used for an extended period of time, store it with the fuser separator levers moved as far back as possible. Storing the Machine...
  • Page 176 Storing the Machine...

  • Page 177: Troubleshooting

    Troubleshooting...

  • Page 178: Introduction

    Introduction This chapter provides information to aid you in resolving machine problems you may encounter, or at least guide you to the proper sources for help. Preventing Media Misfeeds page 169 Understanding the Media Path page 170 Clearing Media Misfeeds page 170 Solving Problems with Media Misfeeds page 185...

  • Page 179: Preventing Media Misfeeds

    Preventing Media Misfeeds Make sure that... Media matches the machine specifications. Media is flat, especially on the leading edge. The machine is on a hard, flat, level surface. You store media in a dry location away from moisture and humidity. The output bin is positioned horizontally when postcards are being printed.

  • Page 180: Understanding The Media Path

    Understanding the Media Path Understanding the media path will help you locate media misfeeds. 1. ADF media feed rollers 2. Document feed tray 3. Document output tray 4. Fuser unit 5. Duplex option Document path (front view) 6. Tray 2 (optional) 7.

  • Page 181: Media Misfeed Messages And Clearing Procedures

    CAUTION If you get toner in your eyes, wash it out immediately with cool water and consult a doctor. If, after clearing the media misfeed, the misfeed message in the message window persists, open and close the engine cover. This should clear the mis- feed message.

  • Page 182: Clearing A Media Misfeed In The Machine

    Clearing a Media Misfeed in the Machine The scanner unit cannot be released if the ADF has been opened. Be sure to gently close the ADF first, then release the scanner unit. Clearing Media Misfeeds...

  • Page 183: Clearing Media Misfeeds

    Be careful not to touch the plate on the back of the scanner unit. Do not touch the transfer belt. Clearing Media Misfeeds...
  • Page 184 If there is media in the output bin, remove it. Before opening the engine cover, be sure to fold up the output bin. Clearing Media Misfeeds...
  • Page 185 Note Position the removed drum cartridge as shown in the illustration at the right. Be sure to keep the drum cartridge horizontal and place it where it will not become dirty. Do not leave the drum cartridge removed for more than 15 minutes, and do not place the removed drum cartridge in a location where it would be exposed to direct light (such...
  • Page 186 Always remove the mis- fed media in the feed direction as shown only. Clearing Media Misfeeds...
  • Page 187 Clearing Media Misfeeds...
  • Page 188 Clearing Media Misfeeds...
  • Page 189 If the paper in Tray 2 is being used, perform the procedure starting from step 14 for clearing a media misfeed. Clearing Media Misfeeds...
  • Page 190 Clearing Media Misfeeds...
  • Page 191 Clearing Media Misfeeds...

  • Page 192: Clearing A Media Misfeed From The Duplex Option

    Clearing a Media Misfeed from the Duplex Option Always remove the mis- fed media in the feed direction as shown only. Clearing Media Misfeeds...

  • Page 193: Clearing A Media Misfeed From The Adf

    Clearing a Media Misfeed from the ADF Clearing Media Misfeeds...
  • Page 194 Clearing Media Misfeeds...

  • Page 195: Solving Problems With Media Misfeeds

    Solving Problems with Media Misfeeds Frequent misfeeds in any area indicate that area should be checked, repaired, or cleaned. Repeated misfeeds may also happen if you’re using unsupported print media or original media. Symptom Cause Solution Several The front edges of Remove the media and even up the sheets go the media are not...
  • Page 196 Symptom Cause Solution Media is mis- The loaded document Load the correct document. For details fed in the does not meet the on the documents that can be loaded, ADF. specifications. refer to “Documents that can be Loaded into the ADF” on page 67. The loaded document Load the document so that it does not exceeds the maxi-...

  • Page 197: Interior

    Symptom Cause Solution Media is mis- Envelopes are facing Load the envelopes in Tray 1 with the feeding. the wrong way in Tray flaps facing down. If the flaps are on the long edge, load the envelopes with the flap toward the left of the machine with the flaps facing down.

  • Page 198: Solving Other Problems

    Solving Other Problems Symptom Cause Solution Machine The power cord is not Turn off the machine, confirm that the power is not correctly plugged into power cord is correctly plugged into the outlet. the outlet, and then turn on the machine.
  • Page 199 Symptom Cause Solution Images can- The digital camera Set the digital camera transfer mode to not be transfer mode is not PictBridge. printed from set to PictBridge. the digital The machine supports only camera. PictBridge-enabled digital camera. The paper size speci- Specify the same paper size with the fied with the digital digital camera and with this machine.
  • Page 200 Symptom Cause Solution Printing The machine is set to It takes more time to print with special takes too a slow printing mode media. When using regular paper, much time. (for example, thick make sure that the media type is set stock or transpar- properly in the driver.
  • Page 201 Symptom Cause Solution Machine The power cord is not Turn off the machine, confirm that the resets or correctly plugged into power cord is correctly plugged into turns off fre- the outlet. the outlet, and then turn on the quently. machine.
  • Page 202 Symptom Cause Solution Booklet Left Both the printer driver For Booklet Left Binding and Booklet and Right and the application Right Binding, choose Collate only in Binding out- have been set for col- the printer driver’s Basic Tab. Do not put is incor- lation.
  • Page 203 Symptom Cause Solution Media is The media is moist Remove the moist media and replace it wrinkled. from humidity or hav- with new, dry media. ing water spilled on it. The media feed roller Check them for damage. If necessary, or fuser unit is defec- contact Technical Support with the tive.

  • Page 204: Solving Problems With Printing Quality

    Solving Problems with Printing Quality Symptom Cause Solution Nothing is One or more of the Remove the toner cartridges and printed, or toner cartridges may check if any is damaged. there are be defective. blank spots The drum cartridge Remove the drum cartridge and check on the may be defective.
  • Page 205 Symptom Cause Solution Image is too Laser lens is dirty. Clean the laser lens. light; there is The copy density is Select a darker copy density. low image set too light. density. The media is moist Remove the moist media and replace from humidity.
  • Page 206 Symptom Cause Solution Image is One or more of the Remove the toner cartridges and blurred; toner cartridges may check for damage. If it is damaged, background be defective. replace it. is lightly The drum cartridge Remove the drum cartridge and check stained;...
  • Page 207 Symptom Cause Solution There is The media is moist Remove the moist media and replace it insufficient from humidity. with new, dry media. fusing or the Unsupported media Use approved media. See “Specifica- image (wrong size, thick- tions” on page 38. comes off ness, type, etc.) is when...
  • Page 208 Symptom Cause Solution Abnormal The laser lens is dirty. Clean the laser lens. areas (white, A toner cartridge may Remove the toner cartridges with the black, or be defective. color causing the abnormal image. color) appear Replace it with a new toner cartridge. in a regular The drum cartridge is Remove the drum cartridge and check...
  • Page 209 Symptom Cause Solution Colors are The engine cover is Make sure that the engine cover is not register- not properly closed. closed. ing properly; The drum cartridge is Remove the drum cartridge and rein- colors are not correctly seated. stall it. mixed or One or more of the Remove the toner cartridges and...

  • Page 210: Status, Error, And Service Messages

    Status, Error, and Service Messages Status, error, and service messages are displayed in the message window. They provide information about your machine and help you locate many prob- lems. When the condition associated with a displayed message has changed, the message is cleared from the window. Status Messages This message...

  • Page 211: (Displaying Alternately)

    Error Messages For details on fax error messages, refer to the Color Laser MFP Fac- simile User’s Guide. This message... means... Do this... Tray 1 or Tray 2 ran Load media into the :EMPTY out of paper. specified tray. While the scanned Check the Network *CANNOT CONNECT* document was...

  • Page 212: Open

    This message... means... Do this... The drum cartridge Replace the drum car- DRUM has reached the tridge. (Displaying alternately) end of its service life. The drum cartridge Prepare a new drum DRUM is near the end of its cartridge. (Displaying alternately) life.
  • Page 213 This message... means... Do this... While a document Turn the machine off, *JOB CANCELED* was being scanned and then, after waiting from the original a few seconds, turn it glass in Scan mode, on again. more than one When sending multi- minute had passed ple pages, for exam- after the first page...

  • Page 214: Original Doc. Jam

    This message... means... Do this... Duplex (Dou- Load paper compati- NO DUPLEX PAPER ble-Sided) printing ble with duplex (Dou- is specified, but no ble-Sided) printing. paper compatible Only plain and letter- with duplex (Dou- head paper are com- ble-Sided) printing patible with duplex is loaded.

  • Page 215: Smtp Server

    This message... means... Do this... Tray X (Tray 1 or Load paper into the PAPER EMPTY Tray 2) ran out of specified paper tray. (Displaying alternately) paper. LOAD PAPER(XX) Media has misfed in Locate and remove the PAPER JAM the duplex option. misfeed.
  • Page 216 This message... means... Do this... 2in1 or collated Load the document SET ORIGINAL TO ADF copying is speci- into the ADF. 2in1 and fied, but the docu- collated copying can ment is not loaded only be used with a into the ADF. document loaded into the ADF.
  • Page 217 This message... means... Do this... Replace the toner car- X TONER EMPTY toner car- tridge. tridge is empty. (Displaying alternately) (This message CHANGE X TONER appears if TONER EMPTY STOP on the MACHINE SET- TING menu is set Replace the toner car- TONER LIFE END toner car- tridge.

  • Page 218: Service Messages

    Service Messages These messages indicate a more serious fault that can only be corrected by a customer service engineer. If one of these messages appears, turn the machine off, then turn it on again. If the problem persists, contact your local vendor or authorized service provider.

  • Page 219: Installing Accessories

    Installing Accessories...

  • Page 220: Introduction

    Introduction Note Any damage to the machine caused by the use of non-approved accessories will void your warranty. This chapter provides information about the following accessories. Duplex Option Auto duplexing Tray 2 Lower feeder unit with 500-sheet tray included Note Installing accessories always requires that the machine and accessories are turned off and unplugged during installation.

  • Page 221: Duplex Option

    Duplex Option Duplex (Double-Sided) printing can be performed automatically with the duplex option installed. Installing the Duplex Option Duplex Option...
  • Page 222 Be sure to remove the tape. Before installing the duplex option, open the duplex cover and check that the knob is posi- tioned vertically. After checking the knob, close the cover. Duplex Option...
  • Page 223 Since the duplex option is not yet secured to the machine, hold the duplex option in place when opening its cover. Duplex Option...
  • Page 224 Make sure that both knobs are securely locked. Duplex Option...

  • Page 225: Tray

    Tray 2 Up to 500 sheets of A4/Letter-size paper can be loaded in Tray 2. Installing Tray 2 Note Since consumables are installed in the machine, be sure to keep the machine level when moving it in order to prevent accidental spills. Tray 2...
  • Page 226 Be sure to place Tray 2 on a level surface. Tray 2...

  • Page 227: A Appendix

    Appendix...

  • Page 228: Technical Specifications

    Technical Specifications Type Desktop (4-cycle laser color printer-based all-in-one) Document holder Stationary Photoconductor Printing system 2 laser diodes and polygon mirror Electro photographic method Developing system Mono-component toner developing Fusing system Heated roller system Resolution < For Copy Function > 600 dpi ×...
  • Page 229 Print/Copy speed Simplex Monochrome 20.0 pages per minute for A4, Letter (plain paper) Full color 5.0 pages per minute for A4, Letter (plain paper) Warm-up time 120 V: Avg. 45 seconds 220 to 240 V: Avg. 49 seconds Media sizes Tray 1 (Multipurpose Cassette) Media width: 92 to 216 mm (3.6 to 8.5") Media length: 148 to 356 mm (5.9 to 14.0")
  • Page 230 Operating humidity 15 to 85% Power supply 110 to 127 V, 50 to 60 Hz, -10% +6% (120 V, 60 Hz, -10%, +10%, only USA and Can- ada) 220 to 240 V, 50 to 60 Hz, -10% +10% Power consumption 110 to 127 V: 1100 W or less 220 to 240 V: 1100 W or less Amperage...

  • Page 231: User-Replaceable

    Consumable Life Expectancy Chart User-Replaceable Item Average Life Expectancy (in Simplex Pages) Toner cartridge At 5% coverage, using A4/Letter plain paper Starter in-box Cartridge = 1,500 pages (Y, M, C) (Continuous) 4,500 pages (K) (Continuous) Replacement Cartridge = Standard-capacity: 1,500 pages (Y, M, C) (Continuous) High-capacity: 4,500 pages (Y, M, C, K) (Continuous) Drum cartridge...
  • Page 232 Technical Specifications...
  • Page 233 Index About Duplex Printing ..........62 About the Control Panel .........10 Applications CD-ROM ..........7 Auto Run Installer ...........72 Basic scan to email operation ......121 Camera Direct Photo Printing ......100 Canceling a Print Job ..........96 Cleaning the Machine ..........152 COMM. SETTING Menu ........30 Configuration menu ..........21 Consumable Life Expectancy Chart .....219 Consumables...
  • Page 234 Direct print ............. 99 Displaying Printer Driver Settings ......85 Duplex ..............111 Duplex option ............209 Entering Text ............130 Correcting text ..........132 Input mode ..........131 Input precautions ......... 132 FAX REGISTRATION Menu ........29 Functions Available With the Function Key ... 20 Getting Acquainted with Your Machine ....
  • Page 235 Machine Parts ..............3 MACHINE SETTING Menu ........25 Main screen ............14 Maintaining the Machine ........150 Making Advanced Copies ........108 Making Basic Copies ..........104 Making Basic Scans ..........118 Media misfeed ADF .............181 Duplex option ..........180 Fuser ............170 Transfer roller ..........170 Tray1 ............170 Tray2 ............170 Media Storage ............66 Message Window ...........10...
  • Page 236 Phone book List ............128 Search ..........129 Plain paper ............. 39 Postcard ..............43 Preventing Media Jams ........167 Preventing media misfeeds ......... 167 Print media ............. 38 Print media type Envelope ..........41 Glossy Media ........45 Labels ........... 42 Letterhead ..........
  • Page 237 Solving Problems with Media Misfeeds ....183 Solving Problems with Printing Quality ....192 Space Requirements ..........2 Specifying a recipient ...........127 Direct entering ..........127 One-touch dial key ........127 Speed dial ............128 Specifying recipient ........127 List ...............128 Phone book ..........128, 129 Search ............129 Speed dial Specifying recipient ........128 Storing the Machine ..........163...

Table of Contents