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SMART SRS-LYNC-XS User Manual

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SMART Room System™
for Microsoft® Lync®
USER'S GUIDE
FOR MODELS SRS-LYNC-XS, SRS-LYNC-S, SRS-LYNC-M, SRS-LYNC-M-DUAL, SRS-LYNC-L AND SRS-LYNC-XL
FEATURING SMART BOARD® 8055i-G5, 8070i-G4 AND 8084i-G4 INTERACTIVE FLAT PANELS

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  • Page 1 Help us make this document better smarttech.com/docfeedback/170818 SMART Room System™ for Microsoft® Lync® USER’S GUIDE FOR MODELS SRS-LYNC-XS, SRS-LYNC-S, SRS-LYNC-M, SRS-LYNC-M-DUAL, SRS-LYNC-L AND SRS-LYNC-XL FEATURING SMART BOARD® 8055i-G5, 8070i-G4 AND 8084i-G4 INTERACTIVE FLAT PANELS...

  • Page 2: Product Registration

    © 2013–2015 SMART Technologies ULC. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system or translated into any language in any form by any means without the prior written consent of SMART Technologies ULC. Information in this manual is subject to change without notice and does not represent a commitment on the part of SMART.

  • Page 3: Important Information

    Do not open or disassemble the SMART product. You risk electrical shock from the high voltage inside the casing. Opening the casing also voids your warranty. Do not stand (or allow children to stand) on a chair to touch the surface of your SMART product. Rather, mount the product at the appropriate height.
  • Page 4 Because the interactive flat panel is heavy, rope, wire or handle failure could lead to personal injury. Use SMART supplied mounting hardware or hardware that is designed to properly support the weight of your product. Disconnect all power cables for your interactive flat panel from the wall outlet and seek...

  • Page 5: Table Of Contents

    Connecting a guest laptop using the video connection harness Connecting a guest laptop using Lync client software Connecting a room computer Using the SMART Room System USB Bridge Chapter 5: Troubleshooting Appendix A: Supporting users with special needs Appendix B: Hardware environmental compliance Waste Electrical and Electronic Equipment and Battery regulations (WEEE and Battery Directives)

  • Page 7: Chapter 1: Welcome

    Comparing room sizes Resources for users Table top guide Tutorial Training Support center and knowledge base Resources for others Resources for decision makers Resources for installers Resources for administrators This chapter introduces you to your SMART Room System™ for Microsoft® Lync® and this guide. smarttech.com/kb/170818...

  • Page 8: About This Guide

    About your room system Your room system features one or two SMART Board® interactive flat panels, a Lync appliance, a tabletop console, a high-definition camera, microphones, speakers and cables for use with an optional computer.

  • Page 9: Automatic Sharing Of Video And Audio

    Components Your room system consists of the following major components: Part no. Description Room sizes SBID 8055i-G5 SMART Board 8055i-G5 interactive flat panel Extra small Medium with dual panels (×2) SBID 8070i-G4 SMART Board 8070i-G4 interactive flat panel Small Large (×2) SBID 8084i-G4 SMART Board 8084i-G4 interactive flat panel...

  • Page 10: Smart Board Interactive Flat Panels

    In room systems with SMART Board 8055i-G5 interactive flat panels, the Lync appliance is installed in an enclosure mounted to the wall behind the left interactive flat panel.

  • Page 11: Console

    CHAPTER 1 WELCOME Console The console is the room system’s primary display. It enables you to access and control the features of Lync Room System software during meetings. The console is typically located on the meeting room table. Like the interactive flat panels, the console features a 16:9 LCD screen with touch technology, enabling you to interact with buttons and other controls by pressing them.

  • Page 12: Smart Room System Usb Bridge

    When combined with the video connection harness, the SMART Room System USB Bridge enables you to connect your laptops or a room computer to the room system. When you connect the SMART Room System USB Bridge to a computer, you can interact with the computer by touching the interactive flat panel’s surface.

  • Page 13: Comparing Room Sizes

    CHAPTER 1 WELCOME Comparing room sizes The SMART Room System comes in six sizes. This section presents the key differences between these sizes. Extra small room (SRS-LYNC-XS) Intended use: Extra small meeting rooms (approximately four people) 75 sq. ft. (7 m²) Display type: One SMART Board 8055i-G5...

  • Page 14: Resources For Users

    Other, minor differences are noted throughout this guide. Resources for users In addition to this guide, there are other resources available for SMART Room System users. Table top guide Your room system comes with a table top guide, which you can place on your meeting room table and refer to when using the room system.

  • Page 15: Resources For Others

    SMART provides resources for SMART Room System decision makers, installers and administrators as well as users. Resources for decision makers Decision makers can refer to the SMART Room System website (smarttech.com/smartroom) for general information on room systems and to the specifications for detailed information on specific products.

  • Page 16: Resources For Administrators

    Resources for administrators Administrators of your room system can refer to the SMART Room System for Lync setup guide included with the room system to prepare for the room system prior to installation and to set it up after installation. If administrators have misplaced this guide, they can download a PDF version from smarttech.com/kb/170820.

  • Page 17: Chapter 2: Scheduling And Conducting Meetings

    Managing meetings using the console Ending meetings This chapter provides an overview of how you can schedule and conduct a meeting using your SMART Room System and Lync Room System software. Scheduling meetings Using Microsoft Outlook on your computer, you can schedule Lync meetings and book the SMART Room System as a resource.

  • Page 18: Starting Meetings

    When the sensors detect motion in the room, the room system turns on. If presence detection is disabled, you can manually turn on the room system by pressing the Standby button (SMART Board 8055i-G5 interactive flat panels) or the Power/Standby button (SMART Board 8070i-G4 and 8084i-G4 interactive flat panels) on the front control panel of each interactive flat...
  • Page 19 CHAPTER 2 SCHEDULING AND CONDUCTING MEETINGS After the room system turns on, the interactive flat panels and the console show the room system’s schedule as a set of squares: When the room system is booked for a meeting, the meeting’s details and Join appear in the square.

  • Page 20: Managing Meetings Using The Console

    CHAPTER 2 SCHEDULING AND CONDUCTING MEETINGS 3. Press Start Meeting. The console shows a set of tabs for managing the meeting (see Managing meetings using the console below). The interactive flat panels show connected participants’ videos in a gallery. Alternatively, if the Lync infrastructure supports connecting through POTS, press Dial Pad and use the dial pad to call a person using the room system.
  • Page 21 CHAPTER 2 SCHEDULING AND CONDUCTING MEETINGS Contents Actions Display Display options for the In room systems with one interactive flat room system’s interactive panel, select from one of the following flat panels options: Gallery & Content to show the gallery and shared content Gallery to show only the gallery Presentation to show only shared...

  • Page 22: Ending Meetings

    CHAPTER 2 SCHEDULING AND CONDUCTING MEETINGS Button Procedure Dial Pad Show a dial pad to use Lync Room System software’s phone features (if the Lync infrastructure supports a POTS bridge). New Whiteboard Create a new whiteboard file. Email Whiteboard E-mail the whiteboard file. Leave Meeting Disconnect the room system from the Lync meeting (see Ending meetings below).

  • Page 23: Chapter 3: Recording Notes

    Remote participants see the whiteboard session in real time and can add their own digital ink notes to it as part of a collaborative effort. Remote participants connecting to the meeting through some smart phones and other mobile devices are unable to view whiteboard sessions due to limitations of the Lync client software for those devices.

  • Page 25: Chapter 4: Connecting Computers

    NOTES You can share only the computer’s display, not its audio. Remote participants connecting to the meeting through some smart phones and other mobile devices are unable to view shared computer displays due to limitations of the Lync client software for those devices.

  • Page 26: Connecting A Guest Laptop Using Lync Client Software

    CHAPTER 4 CONNECTING COMPUTERS To share a guest laptop’s display using the video connection harness 1. Connect the guest laptop to the room system using the video connection harness’s HDMI cable or VGA cable. 2. If the console prompts you to share the display, press Yes. 3.

  • Page 27: Connecting A Room Computer

    If you want to connect a room computer to your room system, an administrator must enable the Room PC View feature as described in the SMART Room System for Lync administrator’s guide (see Resources for administrators on page 10). You can then share the room computer’s display by pressing the appropriate controls on the console.

  • Page 28: Using The Smart Room System Usb Bridge

    To download and install the latest versions of SMART software 1. Go to smarttech.com/downloads. 2. Click Choose a version under SMART Meeting Pro PE (Personal Edition) software , and then select the most recent version for your operating system. 3. Click Download, and then save the installer to a temporary location on your computer.

  • Page 29: Connecting A Computer Using The Smart Room System Usb Bridge

    Product Drivers in step 2. Connecting a computer using the SMART Room System USB Bridge After you have installed SMART software on your computer, you can connect it to your room system using the SMART Room System USB Bridge. The procedure for doing so depends on whether Room PC View is enabled (see Connecting a room computer on page 21).

  • Page 30: Orienting Touch

    Orienting touch You need to orient touch on each computer you connect to your room system using the SMART Room System USB Bridge. The procedure for orienting touch differs depending on whether SMART Product Drivers is installed on the computer. You might need to repeat the orientation procedure at a later time if touch isn’t accurate. This can happen if you change the resolution on the computer or connect another computer to your room system.
  • Page 31 CHAPTER 4 CONNECTING COMPUTERS To orient touch when SMART Product Drivers isn’t installed (Windows operating systems only) NOTE This procedure varies depending on your version of Windows operating system and your system preferences. 1. Ensure the computer is connected to the room system.

  • Page 33: Chapter 5: Troubleshooting

    If the room system as a whole or any of its components are not on or running as expected, contact your administrator for assistance. Your administrator can refer to the troubleshooting chapter in the SMART Room System for Lync administrator’s guide for information on how to troubleshoot the room system (see Resources for administrators on page 10).
  • Page 34 Orient touch (see Orienting touch on page 24). NOTE If you come across an issue not in the above table, refer to the SMART Room System for Lync troubleshooting decision tree and other troubleshooting information in the SMART knowledge base (see Support center and knowledge base on page 9).

  • Page 35: Appendix A: Supporting Users With Special Needs

    Appendix A Supporting users with special needs Lync Room System software includes the following features to support users with special needs: High contrast themes Screen narrator Screen magnifier To apply a high contrast theme 1. Press Options on the console. 2.
  • Page 36 APPENDIX A SUPPORTING USERS WITH SPECIAL NEEDS 3. Set the controls in the Microsoft Narrator dialog box. For more information on the controls in the Microsoft Narrator dialog box, press Quick Help. 4. Use the screen narrator to read text on the screen. To use the screen magnifier 1.

  • Page 37: Appendix B: Hardware Environmental Compliance

    Batteries The remote controls for SMART Board 8070i-G4 and 8084i-G4 interactive flat panels contain 1.5V AAA batteries. Recycle or dispose of batteries properly. More information smarttech.com/compliance for more information.

  • Page 39: Index

    Index drawing 20 DViT technology 4 accessibility 29 accessories 6 ad hoc meetings 13 annotations 20 e-mail 17 audio processor 5 extra large rooms 8 audio, sharing 3 extra small rooms 7 batteries 31 field of view 5 cable raceways 6 gallery of participants 15 calendar 12 guest laptops See laptops...
  • Page 40 INDEX laptops 5-6, 19, 28, See also room narrator See screen narrator computers large meetings 14 large rooms 8 Lync appliances 4 on-screen keyboard 15 Lync infrastructure 2 Outlook See Microsoft Outlook Lync Room System software about 2 using 11 participants, meeting 14 phone features 14, 16 presence detection sensors magnifier See screen magnifier...
  • Page 41 INDEX SMART Board interactive flat panels See interactive flat panels SMART Room System USB Bridge about 6 connecting a room computer to 21 installing software for 22 orienting touch 24 SMART Room Systems See room systems speakers about 5 muting 15 special needs 29...
  • Page 44 SMART TECHNOLOGIES smarttech.com/support smarttech.com/support/entsupport smarttech.com/kb/170818...

This manual is also suitable for:

Srs-lync-sSrs-lync-m-dualSrs-lync-l srs-lync-xlSrs-lync-m

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