Utax FAX 542 Instruction Handbook Manual
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Utax FAX 542 Instruction Handbook Manual

Utax FAX 542 Instruction Handbook Manual

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FAX 542
INSTRUCTION HANDBOOK
FAX SYSTEM

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Summary of Contents for Utax FAX 542

  • Page 1 FAX 542 INSTRUCTION HANDBOOK FAX SYSTEM...

  • Page 2: D Irectory

    Equipment • Colour scanner. • 33.6 kbps fax and 56 kbps data modem. FAX 542 • 20 ppm black & white laser printer. • LAN 10/100 Base T. It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its direct access directory.

  • Page 3: O Peration

    Control panel keys: navigation keys. key: manual line taking, tone monitoring 18.Alphabetical keypad. during fax transmission. key: access to special characters. key: attachment to a typed-in mail. key: enter or go to next line. key: scanning resolution during transmission or copy. key: erase character before cursor.

  • Page 5: Table Of Contents

    NSTALLATION Installing your terminal Installation requirements Operational precautions Unpacking the machine parts Description Installing the removable parts Installing the printer paper tray Installing the printer output stacker Installing the document feeder for scanning Installing the original document output stacker Loading paper Loading paper manually 1-11 Installing the second paper cassette unit (option)
  • Page 6 Number of copies Relay broadcast Fax or PC reception (depending on model) Technical parameters Local Area Network (LAN) settings 3-11 Local network settings 3-11 Automatic configuration 3-11 Manual configuration 3-12 IEEE address (or Ethernet address) or MAC address 3-12 Netbios names 3-12 SNTP server configuration 3-13...
  • Page 7 PERATION Sending Document positioning Scanner Choosing the resolution/contrast Resolution Contrast Dialling From the directory From the redial key To multiple numbers Transmission over the Public Switched Telephone Network (PSTN) Immediate transmission Delayed transmission Transmission with auto redial Rerouting Tx forwarding Transmission over the Internet Sending a black and white document to an E-Mail address Sending a colour document to an E-mail address...
  • Page 8 Counters 5-18 Deposit and polling 5-18 Placing a document in deposit 5-19 Polling a deposited document 5-19 Lock 5-20 Entering the locking code 5-20 Locking the keyboard 5-20 Locking the numbers 5-21 Locking the Internet settings 5-21 Locking the SMS service 5-21 Scan to PC 5-22...
  • Page 9 Error messages 6-21 Printer paper jam 6-22 Paper jam at the feeders and trays 6-23 Scanner incidents 6-25 Scanner paper jam 6-25 Miscellaneous incidents 6-26 Machine packing and transportation 6-26 Characteristics 6-27 Unit characteristics 6-27 AFETY AND NVIRONMENT Safety Environment The product This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN).

  • Page 11: I Nstallation

    NSTALLATION NSTALLING YOUR TERMINAL NSTALLATION REQUIREMENTS A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics: •...

  • Page 12: S Afety And E Nvironment

    Installation • Make sure there is no chance of ammonia or other organic gasses being generated in the area. • The grounded power outlet (refer to the safety instructions in the Safety and Environment Chap- ter) you plan to connect to for power should be nearby and not obstructed. •...
  • Page 13 Installation • Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.
  • Page 14 Installation NPACKING THE MACHINE PARTS Remove the plastic bags and check for the parts depicted below. 1: Scanner output stacker 6: Fax/printer terminal 2: Printer output stacker 7: Document feed tray for scanning 3: Printer paper feed tray 8: CD-ROM (User Manual) 4: AC power cord (depending on country) 9: CD ROM Kit Companion Suite 5: Telephone line cord (depending on...
  • Page 15 Installation Pull out the two pads from the paper feed inlet. Press the paper size guide on the right, in order to push both paper size guides to the left or to the right. Pull out the plastic tab and the shipping tape from the paper feed inlet.
  • Page 16 Installation ESCRIPTION Scanner Document feed tray for scanning Control panel Adjustable paper guide Original document Scanner release output stacker button Printer output stacker Printer On/Off switch Printer paper Second cassette feed tray paper tray (500 pages) Second paper cassette (option) Chip card reader AC power connector...
  • Page 17 Installation NSTALLING THE REMOVABLE PARTS This section details the installation of the terminal's removable parts. NSTALLING THE PRINTER PAPER TRAY Using the printer's left and right notches, gently push the tray in until it stops (as illustrated below). Fit the tray cover.
  • Page 18 Installation NSTALLING THE PRINTER OUTPUT STACKER With both hands, slightly bend the centre part of the stacker upwards in order to insert its clips into the notches located on the upper part of the printer. Release the stacker so that it recovers its initial shape.
  • Page 19 Installation NSTALLING THE ORIGINAL DOCUMENT OUTPUT STACKER Fit the output stacker on the upper front part of the terminal by inserting its two toes into the notches provided. OADING PAPER Press the paper size guide on the right in order to push both paper size guides to the left or to the right.
  • Page 20 Installation Secure the stack of paper by pushing the paper size guides against the right and left edges of the stack. Supported types of paper: Auto-feed cassette 60 to 90 g/m Manual feed tray 60 to 160 g/m Fit the paper tray cover into place. Caution - Do not add paper in the paper tray while the machine is printing.
  • Page 21 Installation OADING PAPER MANUALLY When printing on special paper, such as 60 to 160 g/m² max. colour paper or transparent film (laser printer compatible), you should load the paper manually, one sheet after the other. To do so: Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer.
  • Page 22 Installation NSTALLING THE SECOND PAPER CASSETTE UNIT OPTION Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place. Place the printer on top of the base unit. Remove the cover from tray 2.
  • Page 23 Installation Replace the cassette cover and insert tray 2 into the second paper cassette unit. Remark: Be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit. 1-13...
  • Page 24 Installation ONNECTIONS Key to the diagram: A: Telephone line connector B: AC power connector 1: Line cord (model depending on country) 2: AC power cord (model depending on country) Make sure the On/Off switch is set to 0 (Off). 1-14...
  • Page 25 Installation ELEPHONE AND CONNECTION Plug end of the telephone line (1) into the connector on the fax machine (A), and the other end into the wall telephone socket. LAN connection (depending on model). Plug end of the LAN cord (as provided by your network administrator) into port (B) of your fax machine and the other end into your local network port dedicated to your fax machine.
  • Page 26 Installation NSTALLING THE UPLEX UNIT OPTION After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive local photocopies in mode. Switch off your terminal and pull out the mains plug. Take the duplex unit out of its box and remove the protective film.. Remove the connector cover (A) to obtain access to the connector.
  • Page 27 Installation Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at the bottom left hand side of the terminal.. Hold the module in its housing, tip the access door to the two blue-colored locking clips backwards.
  • Page 28 Installation Hold the duplex unit in position and press the two blue colored clips firmly, one after the other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal. Once the module is locked in position, close the door. The module is now ready to operate Reconnect the mains plug and power the terminal using the mains switch located on the left hand side.

  • Page 29: G Etting Started

    ETTING STARTED AVIGATION METHODS RESENTATION The navigator gives you access to the menus visible on screen. The navigator This navigator has 5 keys and allows you to move within the menus available on your machine.

  • Page 30: Moving Within The Menus

    Getting started Moving within the menus Use key Symbol used Enter the main menu. Select the next line in a menu. Select the previous line in a menu. Confirm entry and go to the following menu. Return to the previous menu. Confirm and exit from the current menu.

  • Page 31: Menu-Driven Access

    Getting started Use key Symbol used Confirm your entry Delete a character by moving the cursor to the left. Confirm your entry and return to the initial screen. The display screen The screen has two lines of 16 characters. The cursor shows the line you selected.

  • Page 32: Direct Access By Number

    Getting started When in the selected menu, use the navigator arrows to move the cursor in front of the required sub-function. FUNCTIONS LIST LOGS Validate your choice by pressing OK. Direct access by number You may print the functions list (M 51 OK) to know the number of a function. From the stand-by mode: Press the M key, enter the number of the required function and validate your choice by pressing OK.
  • Page 33 Getting started MAIN MENU 2: S ETUP Functions Function description Page M 25 OK Network settings ETWORKS M 251 OK Telephone network settings ETWORK M 2511 OK Select the type of network p. 3-3 ETWORK M 252 OK Activate the dialling prefix p.
  • Page 34 Getting started MAIN MENU 3: F Functions Function description Page M 392 OK TX forwarding function p. 5-6 X FORWARD M 3921 OK TX forwarding activation p. 5-6 CTIVATION M 3922 OK Recipient selection p. 5-6 ALL NUMBER MAIN MENU 4: SMS SERVICE Functions Function description...
  • Page 35 Getting started MAIN MENU 6: C OMMANDS Functions Function description Page M 61 OK Execute a pending command p. 5-11 ERFORM M 62 OK Modify a pending command p. 5-11 ODIFY M 63 OK Cancel a pending command p. 5-11 ANCEL M 64 OK Print a pending document...
  • Page 36 Getting started MAIN MENU 9: I NTERNET Functions Function description Page M 91 OK Choose the service provider (ISP) p. 3-15 UPPLIER Initialisation of your provider ROVIDER M 92 OK M 921 OK ISP parameters p. 3-15 ONNECTION M 9211 OK ISP call number M 9212 OK ISP identifier...

  • Page 37: S Etting Your Machine

    ETTING YOUR MACHINE The parameters of your unit must be set properly to obtain quality transmission and reception. You can set the parameters of your unit by browsing through the menus or remotely. The parameters are set remotely through the embedded web server via a PC registered in the network (depending on model).

  • Page 38: Access To The Web Server

    Setting your machine Access to the Web server Open a Web browser from a PC registered on the network. Enter the IP address of the terminal you want to configure in the address field. Confirm by pressing Enter. The welcome window is displayed. Select the interface language. Modify the parameters you want to change on the screen then confirm.

  • Page 39: Type Of Network

    Setting your machine Type of network You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient. To select the type of network: M 2511 OK - SETUP / NETWORKS / TEL.

  • Page 40: Local Prefix

    Setting your machine Local prefix This function is used when your fax is installed with a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company’s telephone network system, but only under certain conditions: •...

  • Page 41: Document Positioning

    Setting your machine Document feed type You may choose the way you want to feed your documents: • from memory, transmission will take place only after memory storage of the document and dialling. It allows you to get your originals back quickly to free up the machine. •...

  • Page 42: Saving An Access Code

    Setting your machine You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for: • printing fax messages in memory, • activate or deactivate the fax answering machine. Saving an access code M 383 OK - FAX / FAX ANSW.

  • Page 43: Relay Broadcast

    Setting your machine Relay broadcast Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list. To do this the initiator fax and the remote fax must both have the relay function. To relay you need to supply the remote fax with the document and the relay list number.
  • Page 44 Setting your machine ECHNICAL PARAMETERS As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters. To set the technical parameters: M 29 OK - SETUP / TECHNICALS Select the desired parameter and confirm with OK. With the keys , modify the parameter settings by following the table below and press OK.
  • Page 45 Setting your machine Parameter Setting Signification 11 - RX SPEED 1 - 33600 Transmission speed for incoming documents. 2 - 14400 For a quality telephone line (compatible, no echo), 3 - 9600 communications occur at maximum speed. 4 - 4800 However, it may be necessary to restrict the transmission 5 - 2400 speed for some calls.
  • Page 46 Setting your machine Parameter Setting Signification 75 - TEXT 1 - WITH Attachment with or without processing, and printing of 2 - WITHOUT ATTACHM. incoming Internet documents. 76 - ATTACHMENT 1 - IMAGE Default format of document sent on the Internet: 2 - PDF FORMAT PDF: monochrome or colour.

  • Page 47: Automatic Configuration

    Setting your machine (LAN) OCAL ETWORK SETTINGS DEPENDING ON MODEL Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).

  • Page 48: Manual Configuration

    Setting your machine Manual configuration To configure your terminal manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address). To configure the local network setting manually: M 2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION Choose , and press OK to confirm.

  • Page 49: Sntp Server Configuration

    Setting your machine SNTP server configuration The terminal can automatically update its date and time when connecting to an SNTP server. Server address M 2541 OK - SETUP / NETWORKS / SNTP SERVER / ADDRESS Enter the name of the SNTP server, then validate with OK. This name can be in the form of an IP address, a DNS address or a NetBIOS name.
  • Page 50 Setting your machine ESSAGE SERVICE AND THE NTERNET Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox).

  • Page 51: Access To Connection And Message Service Parameters

    Setting your machine Access to connection and message service parameters M 91 OK - INTERNET / SUPPLIER Select the Internet provider from the list NO ACCESS PROVIDER 1 PROVIDER 2 PROVIDER 3 PROVIDER 4 PROVIDER 5 PROVIDER 6 LOCAL NETWORK press OK.
  • Page 52 Setting your machine Sample Internet settings for the terminal (56 kbps modem) Your access provider should give you the following information: CALL NUMBER: 08 60 00 10 00 CONNECTION IDENTIFIER: sg048944@qwert.net CONNECTION PASSWORD: ***** MESSAGE SERVICE IDENTIFIER: demo jt12 MESSAGE SERVICE PASSWORD: ***** E-MAIL ADDRESS: demo2@test.com...

  • Page 53: Standard Settings

    Setting your machine SMTP AUTHENT. 9241 ACTIVATION With or Without Your terminal is now configured. Print the settings in order to check they have been acknowledged by pressing M, 9, 4, 5 and OK. ETTINGS The settings are divided into several categories: •...

  • Page 54: Mail Sorting

    Setting your machine Changing the connection period ( type) PERIODIC M 943 OK - INTERNET / SETTINGS / PERIOD With the mode, enter the new connection period by means of the numerical keypad PERIODIC (between 00:01 am and 11:59 pm) and press OK to confirm. An Internet connection will be established every three hours (default value).
  • Page 55 Setting your machine F@X Only mode and press OK to confirm. Select option F@X ONLY All E-Mails are polled and printed. PC Only mode and press OK to confirm. Select option PC ONLY The E-mails are neither polled nor printed and they may be used with a computer. At each connection, the number of E-mails in your mailbox is displayed on the screen.

  • Page 56: Programmed Connection

    Setting your machine NTERNET ONNECTION An Internet connection is made with an ISP. It allows both document sending and reception while connected. A connection takes place the following way: • Send to one or more of your subscriber’s Internet mailboxes, all fax-Internet documents waiting for transmission.

  • Page 57: Sms Service

    Setting your machine SERVICE Thanks to the button you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS-compatible devices. The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from (e.g.
  • Page 58 Setting your machine ENDING AN To send an SMS to any SMS-compatible devices: Press the key. Write your SMS by means of the Qwerty keypad. To do so, you have a true editor at your disposal: • for the upper case letters, use the key or key, •...

  • Page 59: Sms Read

    Setting your machine RASE AN Proceed as follows to erase an SMS: M 43 OK - SMS SERVICE / DELETE SMS Select the messages to erase. M 431 OK - SMS SERVICE / DELETE SMS / SELECTION Select SELECTION using keys and validate with OK.

  • Page 60: Print An Sms

    Setting your machine Print an SMS Access by menus: M 44 OK - SMS SERVICE / PRINT SMS • Direct access: Press key. Select PRINT SMS using keys and validate with OK. Select SELECTION (to choose messages to print), NEW (to print all unread messages) or ALL and validate with OK.
  • Page 61 IRECTORY Your fax lets you create a directory by memorising subscriber records and subscriber lists. • Your machine can store up to 500 subscriber records with names and phone numbers. • You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.
  • Page 62 Directory • , this number is automatically assigned by the fax, it allows quick access to the RECORD NO. answering machine, • for each subscriber you may choose your fax transmission speed. The available rates are RATE 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. With a good telephone connec- tion, well adapted and without echo, the appropriate rate is the highest one.
  • Page 63 Directory A number allocated to your contact will be automatically displayed on the screen. If you do not want to use this number, it can be modified by entering another number, then validating with OK. Select the option WITH the associated key if you want to associate a letter (shortcut key) with your contact.
  • Page 64 Directory There are three ways detailed in the table below, to choose and add one or more subscribers to your list. Then confirm your choice by pressing OK. From ... Procedure With the alphanumeric keypad enter the first subscriber’s name letters of your subscriber’s name and continue until the whole name is displayed on the screen.
  • Page 65 Directory Press OK to display the field, and add or delete the subscriber as shown SUBSCRIBER 1 in the table hereafter: To ... Procedure Enter the subscriber ID number you wish to add and confirm with OK. Repeat this step for each added subscriber you want to add. Place the keys , on the number you wish to delete.
  • Page 66 Directory ELETING A RECORD OR A LIST M 14 OK - DIRECTORY / CANCEL The directory appears in alphabetical order. Use the keys to select the subscriber record or subscribers list (L) you wish to delete and confirm with OK. Press again OK to confirm your deleting.
  • Page 67 Directory HE FILE STRUCTURE The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon). The lines themselves are separated by a line break (carriage return). Fields Contents A unique identifier in your directory, up to 20 characters long.
  • Page 68 Directory The rate is coded on a number, see the following board: Rate Code number 1200 2400 4800 7200 9600 12000 14400 33600 Caution - You must always enter the field separator character, even if one or more of the fields are left blank.
  • Page 69 Directory XPORTING A DIRECTORY You may also export a directory from a fax machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv. To export the directory: M 18 OK - DIRECTORY / EXPORT Key in the e-mail address of the PC or other fax machine to which you want to export the...
  • Page 70 Directory 4-10...
  • Page 71 PERATION ENDING Faxes sent over the telephone network are sent from the feeder or the memory. Documents sent over the Internet are first memorised and sent at the time of Internet connection. Over the telephone network: all fax transmissions are in black and white. Over the Internet: you can send black and white documents (TIFF format) or colour documents (JPEG format).

  • Page 72: From The Directory

    Operation Caution - If you forget to position the document to be transmitted, the addressee will receive a blank page. Remark: Since the addressee’s number is generally on the document to be transmitted, you may also dial before position- ing the document. HOOSING THE RESOLUTION CONTRAST Resolution...

  • Page 73: From The Redial Key

    Operation Assigned number dialling Press key Your fax lists the subscribers records and lists in the Directory in alphabetical order. then Use keys of the navigator to scroll all subscribers for choice, and choose the required subscriber or subscriber list. Press key Then press the letter assigned to the subscriber (refer to paragraph M 11 OK - Directory / New contact, page 4-2).

  • Page 74: Before Transmission

    Operation RANSMISSION OVER THE UBLIC WITCHED ELEPHONE (PSTN) ETWORK Immediate transmission Position the document (refer to paragraph Document positioning, page 5-1). Enter the fax number or choose your dialling mode (refer to paragraph Dialling, page 5-2) then press The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication. At the end of transmission the initial screen is displayed.

  • Page 75: Transmission With Auto Redial

    Operation Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps. This function allows for example: • to hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission, •...
  • Page 76 Operation Set the re-direction contact M 3912 OK - FAX / FAX FORWARD. / REROUTING / CALL NUMBER Using the keys within the navigator select the subscriber from the directory (if the directory is empty the display will show DIRECTORY EMPTY). Enter the number of the subscriber manually or store the name and related number in the directory (refer to paragraph Adding a record, page 4-2).

  • Page 77: Sending A Black And White Document To An E-Mail Address

    Operation RANSMISSION OVER THE NTERNET Sending a black and white document to an E-mail address Position the document (refer to paragraph Document positioning, page 5-1). Press the key and enter the recipient’s E-mail address, or choose your dialling mode (refer to paragraph Dialling, page 5-2). Adjust the contrast and the resolution if necessary (refer to paragraph Choosing the resolution/contrast, page 5-2).
  • Page 78 Operation Sending a typed message to an E-mail address You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad message (the attachment is a scanned paper document). Access through the menu: M 95 OK - INTERNET / E-MAIL Direct access: Press key...

  • Page 79: Multi-Contact Sending

    Operation CAN TO The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving. To connect to the FTP server, you must know the name of the FTP user and the password. When sending files, the machine connects to the FTP server using the defined connection parameters.
  • Page 80 Operation RANSMISSION WAITING QUEUE This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to: • consult or modify the waiting queue. In this waiting queue the documents are coded the follow- ing way: Order number in the queue / document status / subscriber’s telephone number.

  • Page 81: Immediately Perform Transmission From The Waiting Queue

    Operation Immediately perform transmission from the waiting queue M 61 OK - COMMANDS / PERFORM Select the document in the waiting queue and confirm your choice with OK or immediately perform the selected transmission. Consult or modify the waiting queue M 62 OK - COMMANDS / MODIFY In the waiting queue select the required document and confirm your choice with OK.
  • Page 82 Operation To cancel transmission in progress: Press key A message will ask you to confirm cancellation by pressing the key a second time. Press key to confirm cancellation in progress. If your machine is set to print a transmission report (refer to paragraph Transmission report, page 3-4), it will print that the communication was cancelled by the user.

  • Page 83: Standard Copy

    Operation OCAL COPY Standard copy Position the document face down (refer to paragraph Document positioning, page 5-1). Press key twice. "Sophisticated" copy Position the document face down (refer to paragraph Document positioning, page 5-1). Press key Enter the desired number of copies and press OK to confirm. , then press OK to Choose resolution with the keys...

  • Page 84: Scanner Settings

    Operation Scanner settings: • to set the photocopy resolution. RESOLUTION • settings to reduce or magnify any portion of a document by choosing the origin and value ZOOM of the zoom to apply to that portion. • The assembly parameter to choose between copies.

  • Page 85: Printer Settings

    Operation By entering new values of X and Y given in mm (X < 210 and Y < 286), you will move the scanning zone as shown on the figure below: Scanned area Top view: scanned side down Select the X and Y coordinates with keys Set the required coordinates with the numeric keypad or Confirm your setting by pressing OK.
  • Page 86 Operation Margins If you want to shift the side margins of your document to the left or to the right: Adjust the left / right margin shift (in steps of 0.5 mm) by means the keys. Press OK to confirm. THER FUNCTIONS The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine.

  • Page 87: To Register A Sequence (For Example, In Key F1)

    Operation RINTING THE MACHINE SETTINGS At any moment, you may print the list of your fax’s parameter settings to control any changes possibly made to the default parameters. Printing the machine settings: M 54 OK - PRINT / SETUP Your fax prints the list of stored parameters. EMORIZING A SEQUENCE OF KEYS You may memorize a sequence of keys (for example, to send a fax directly to one or multiple subscribers, to call this subscriber or to get access to a specific menu, etc.).

  • Page 88: Counters

    Operation ONT PRINTING You can print the list of fonts installed on your terminal at any time. To print PCL fonts: M 57 OK - PRINT / PCL FONTS To print SG Script fonts: M 58 OK - PRINT / SG SCRIPT FONTS Your fax prints the list of fonts.

  • Page 89: Placing A Document In Deposit

    Operation Setting the machine for polled documents, you must define the poll number, then depending on the type of poll you may: • launch an immediate poll, • program a delayed poll with a chosen time, • launch a multi-poll, either immediately or later. Placing a document in deposit Insert the document to deposit in the feeder.

  • Page 90: Fax Answering Machine

    Operation There are restrictions to the use of your fax: • locking the printing of received documents (refer to paragraph Fax answering machine, page 3-5), • locking the keyboard, • locking the numbers, • locking the Internet settings, • locking the access to the SMS transmission function. Entering the locking code The operator access parameters are confidential;...

  • Page 91: Locking The Internet Settings

    Operation Locking the numbers This function locks dialling and the numerical keypad is disabled. Transmissions are only possible from numbers included in the directory. You can still send mails by typing in the addressee’s address (if this has no numbers in it). To access the number interlocking option: M 813 OK - ADVANCED FCT / LOCK / LOCK NUMBER Enter the four-digit interlock code with the keypad.

  • Page 92: Activating The Department Code

    Operation CAN TO This function allows to send an opening notice of a scan function of a PC connected to your machine (with the Companion Suite Pro kit). For more information, refer to the User Manual provided with your PC Kit (Companion Suite Pro). M 871 OK - ADVANCED FCT / SCAN TO / SCAN TO PC This function is programmed by default on the F1 key.

  • Page 93: Setting The Department Codes

    Operation Deactivating the department code M 881 OK - ADVANCED FCT / DEPT. CODES / ACTIVATION Using the browser’s keys, select WITHOUT. Press OK to confirm; the function is deactivated. Setting the department codes The administrator must enter the department number to be created, between 01 and 98; the number 00 is reserved for the administrator to enter his or her own department code and department name before being able to record other codes for different users.

  • Page 94: Creating A Department Code

    Operation Creating a department code Only the administrator, using the mastercode is able to attribute other department codes. Enter your mastercode and confirm by OK. M 882 OK - ADVANCED FCT / DEPT. CODES / NEW DEPT. Enter a number between 01 and 98 or select a free number using the keys, as shown on the machine’s display.

  • Page 95: Printing A Department Code

    Operation Printing a department code The administrator may print reports for each department entered. These reports show the department number (between 01 and 98), its name, the associated access code and the number of pages transmitted and copied by this department. M 884 OK - ADVANCED FCT / DEPT.
  • Page 96 Operation SE OF THE DEPARTMENT CODES BY A DEPARTMENT To access the different machine functions, each department must enter its own access code as delivered by the administrator. When the function M 881 OK - DEPT. CODES is activated, the screen displays: THU 20 FEB 10:15 ENTER DEPT.
  • Page 97 Operation HARGE CODE NTERING THE CHARGE CODE The charge code is a number that is sent on-line after your correspondent’s fax machine number. To add a charge code after entering your correspondent’s number you must press the key. This inserts the "+" symbol after the number and you may then type your charge code. Example: 9738088444+**** The charge code will always be hidden.

  • Page 98: Mbx Management

    Operation (MBX FAX) AIL BOX There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named code MBX), to all subscribers equipped with a fax compatible to yours. MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service.

  • Page 99: Modifying The Features Of A Mbx

    Operation Modifying the features of a MBX M 71 OK - MAILBOXES / CREATE MBX Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31). Enter the code of this MBX, if there is one, and confirm with OK. , then confirm your choice with OK.

  • Page 100: Mbx Polling From A Remote Fax

    Operation MBX deposit in a remote fax Insert the document in the fax machine’s feeder. Select M 35 OK - FAX MBX SENDING and confirm with OK. Enter your subscriber’s number for MBX deposit or choose your dialing mode (refer to paragraph Dialling, page 5-2) and validate with OK.

  • Page 101: M Aintenance

    AINTENANCE AINTENANCE ENERAL To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside. For normal usage, please respect the following rules: • Never leave the cover open unless required. • Do not attempt to oil the machine. •...

  • Page 102: Maintenance

    Maintenance EPLACING THE CONSUMABLES TONER AND DRUM To check the remaining capacities of the consumables: M 85 OK - ADVANCED FCT / CONSUMABLES The toner cartridge and the drum cartridge come with a chip card. After replacing a consumable item in the printer, you need to inform the machine about its features. Replacing cartridges Replacing the toner cartridge To replace the toner cartridge, proceed as shown below.
  • Page 103 Maintenance Caution - The fusing unit located inside the printer may become very hot during operation. To avoid injury - do not touch. 2 - Remove the drum/toner cartridge assembly. In order to protect the environment, do not throw away the used toner cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials.
  • Page 104 Maintenance 3 - Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below. 4 - Separate the drum cartridge from the toner cartridge. Drum cartridge Toner cartridge 5 - Remove the new toner cartridge from its box, holding it firmly in both hands.
  • Page 105 Maintenance 6 - Shake the toner cartridges alternately in the directions shown by the arrows in the illustration below. 7 - Remove the protective plastic strip from the cartridge. 8 - Insert the new toner cartridge in the drum cartridge until locked in place. Caution - Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and...
  • Page 106 Maintenance Caution - Make sure not to touch the black coloured development roller located in front of the toner cartridge, which would cause downgrading to the print quality of your faxes and your local photocopies. Development roller 9 - Insert the toner/drum cartridge in the printer as shown below.
  • Page 107 Maintenance 10 - Close the printer cover pressing it carefully but firmly until it clicks into position. Press OK on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the illustration below.
  • Page 108 Maintenance The following is displayed on the scanner control panel screen: CHANGE TONER? YES = OK - NO = C Press OK. Once the chip card has been read, the display shows: TONER OK REMOVE CARD Remove the card. Caution - If the following is displayed, check that you have inserted the chip card the right way up.

  • Page 109: Replacing The Drum Cartridge

    Maintenance Replacing the drum cartridge To replace the drum cartridge, proceed as shown below. When the display shows: CHANGE DRUM <OK> TO CONFIRM 1 - Open the printer cover.
  • Page 110 Maintenance 2 - Remove the drum/toner cartridge assembly. In order to protect the environment, do not throw away the used drum cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials. Caution - The fusing unit located inside and at the bottom of the printer may become very hot during operation.
  • Page 111 Maintenance 4 - Separate the drum cartridge from the toner cartridge. Caution - Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
  • Page 112 Maintenance 5 - Insert the new toner cartridge in the drum cartridge until locked in place. 6 - Insert the toner/drum cartridge in the printer as shown below. 6-12...
  • Page 113 Maintenance 7 - Close the printer cover pressing it carefully but firmly until it clicks into position. Press OK on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD 6-13...
  • Page 114 Maintenance Insert chip card (supplied with the drum cartridge) into the card reader ensuring that the chip is entered as shown in the illustration below. Flèche verte The following is displayed on the scanner control panel screen: CHANGE DRUM? YES = OK - NO = C Press OK.

  • Page 115: Cleaning The Printer

    Maintenance LEANING Cleaning the printer Dust, dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance. Clean the printer regularly. Caution - Use a soft cloth to clean the printer. Never use abrasive or corrosive detergents. The fusing unit can become very hot during operation.

  • Page 116: Cleaning The Paper Feed Roller

    Maintenance Cleaning the paper feed roller 1 - Turn off the printer and unplug the power cord. 2 - Remove the drum/toner cartridge set from the machine. 3 - Use a soft cloth to clean the paper feed roller located under the fusing unit. 4 - Put the drum/toner cartridge set back in place (refer to paragraph Replacing cartridges, page 6-2).

  • Page 117: Transmission From The Feeder

    Maintenance ERVICING For guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer approximatly every 50,000 printed pages. Please contact your supplier for this operation. CANNER CALIBRATION You can perform this operation when the quality of photocopied documents is no longer satisfactory.

  • Page 118: Reception Without Paper

    Maintenance Transmission from memory You have the choice between: • waiting until the transmission takes place at the given time, • restarting the transmission using the transmission queue (refer to paragraph Immediately per- form transmission from the waiting queue, page 5-11). In this case, for a document composed of several pages, the transmission will take place from the page where the error occurred, •...

  • Page 119: Relay Broadcast

    Maintenance Code 0B - Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent, check the number of pages in the document. Code 0C - Received document error Ask the subscriber who called you to check the length of his document (it may be too long to be completely received).
  • Page 120 Maintenance Internet codes Codes 40 and 41 - No reply from supplier The modem cannot connect to the Internet service provider. If this error always occurs, check the supplier’s dial-up number. Code 42 - Cannot access supplier The service provider refuses the connection, the service is temporarily unavailable. If this error always occurs, check the Internet connection parameters.

  • Page 121: Error Messages

    Maintenance RINTER ERRORS Error messages If the printer has one of the problems described below, the corresponding message is displayed on the screen. Message Action Replace the toner cartridge. CHANGE TONER <OK> TO CONFIRM Proceed as indicated in paragraph Replacing the toner cartridge, page 6-2.

  • Page 122: Printer Paper Jam

    Maintenance Printer paper jam Inside the printer Use the following procedure to remove any sheets of paper jammed inside the printer. Caution - The fusing unit inside the printer can become very hot during operation. To avoid injury - do not touch. Open the front cover of the printer.

  • Page 123: Paper Jam At The Feeders And Trays

    Maintenance Paper jam at the feeders and trays The figures below show different type of paper jam you might experience when using your machine. Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs At the printer output stacker 6-23...
  • Page 124 Maintenance At the paper tray At the manual feed tray Second cassette unit and paper tray (option) 6-24...

  • Page 125: Scanner Paper Jam

    Maintenance CANNER INCIDENTS Scanner paper jam When a paper jam occurs, the message REMOVE DOCUMENT appears on the control panel screen. If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired. Open the scanner cover by pressing key (A).
  • Page 126 Maintenance ISCELLANEOUS INCIDENTS At switch-on nothing appears on screen Check that the mains cable is plugged in, and check the mains plug if necessary. The fax does not detect the presence of your inserted document. The message READY does not appear on the screen At the start and during scanning, REMOVE DOCUMENT appears on the screen Remove the document or press the...
  • Page 127 Maintenance HARACTERISTICS Device type: Office fax machine, fast, operation with all Group 3 devices according to ITU-T recommendations. NIT CHARACTERISTICS Dimensions: Width: 389 mm Depth: 460 mm Height: 390 mm (not including stacker) Weight: 11 kg Electric power supply: 220-240 V - 50/60 Hz - 4 A Power consumption (max.
  • Page 128 Maintenance Internet (general specifications): V90 modem (up to 56 kbps) TCP/IP/PPP protocols SMTP/POP3/MIME protocols for E-mails File format: - Image: TIFF-F for black/white documents and JPEG for color documents - PDF: monochrome and color Printing: - PCL® 5e and PCL® 6 emulation ( - SG Script (PostScript®...
  • Page 129 Safety and Environment AFETY AND NVIRONMENT AFETY SAFETY WARNING Before powering on your unit, make sure the mains outlet it is connected to meets the require- ments printed on the warning label on your unit, or on the separate power supply (depending on the model).

  • Page 130: The Product

    Safety and Environment NVIRONMENT The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release use and disposal. The product The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family.The crossed bin symbol on the product indicates that it...
  • Page 131 (temperature, humidity), the average number of pages per print operation, the type of paper used, etc. The declaration of compliance can be requested at the following address: UTAX GmbH, Ohechaussee 235, 22848 Norderstedt, Germany...
  • Page 132 BEDIENUNGSANLEITUNG, Ind. A DOKUMENT OHNE VERTRAGSCHARAKTER *252746651A* UTAX GmbH Ohechaussee 235, 22848 Norderstedt www.utax.de...

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