Page 1 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator's Manual for Facsimile Function GD-1221...
Page 3: Preface
Preface Thank you for purchasing the TOSHIBA Fax Kit GD-1221. This Operator’s Manual describes the following: How to use the Fax functions How to perform a Fax communication How to inspect this equipment and perform its maintenance How to remedy Fax communication problems Before using this equipment, thoroughly read and understand this Operator’s Manual.
Page 4: Notice To Users
Warning: Changes or modifications made to this equipment not expressly approved by Toshiba TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equip- ment.
Page 5 P.204 “Registering the Terminal ID”. CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord. TOSHIBA AMERICA BUSINESS SOLUTIONS, INC. Electronic Imaging Division 2 Musick, Irvine, CA 92618-1631 For Canada only NOTICE: The Industry Canada label identifies certified equipment. This certification means that...
Page 6 ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de tele- communications 26 AWG au de section superleure. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada. TOSHIBA OF CANADA LIMITED Office Product Group 191 McNABB STREET...
Page 7 “If a charge for local calls is unacceptable, the ‘Dial’ button should NOT be used for local calls. Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the area code digit or the '0' prefix” TOSHIBA (AUSTRALIA) PTY LIMITED Level 1, Building 2, Central Park 666 Great South Road,...
Page 8 CE marking is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, Carl- Schurz-Str. 7, 41460 Neuss, Germany, phone +49-(0)-2131-1245-0. For a copy of the related CE Declaration of Conformity, please contact your dealer or TOSHIBA TEC. Notice to Users...
Page 9 Notice to Users...
Page 10: Before Reading This Manual
Facsimile functions The Fax Kit GD-1221 (optional) is necessary for using the Fax functions. Operator’s Manual for Facsimile Function (Booklet, This manual) This manual describes how to use the Fax functions. Various functions both basic and advanced regarding Fax transmission/reception are available.
Page 11 Scanning functions The Scanner Upgrade Kit GA-1201 (optional) is necessary for using the scanning functions. Quick Start Guide for Scanning Functions (PDF file) This manual gives the basic information regarding the scanning functions, such as the GA-1201 accessories, necessary environmental conditions and outline of network connec- tions as well as troubleshooting.
Page 12: How To Read This Manual
How to read this manual Symbols in this manual To ensure correct and safe use of this equipment, this operator’s manual describes safety pre- cautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual.
Page 13 ©2008 - 2011 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TOSHIBA TEC CORPORATION. No patent liability is assumed, however, with respect to the use of the information contained herein.
Page 15: Table Of Contents
CONTENTS Preface......................1 Notice to Users .....................2 Before Reading This Manual ...............8 Features of the GD-1221 ................17 Disclaimer Notice ..................18 General Precautions...................19 Chapter 1 BEFORE USING FAX Description of Each Component...............22 Front / Right side ..................22 Left side / Inner side ................23 Description of Control Panel ..............24...
Page 16 Receiving a Fax ..................61 Reception Mode ..................61 Automatic Reception ................61 Manual Reception..................63 Relationship between Original and Paper ..........64 Setting a Fax drawer ................70 Checking and Canceling the Communications ........71 Checking the Communications during Transmission ......71 Checking the Transmission Results ............72 Canceling Transmissions ................74 Canceling Reserved Memory Transmissions ..........
Page 17 Chapter 5 ENTERING & SETTING ITEMS Overview of Menu Operation..............150 Navigating Menu Operation..............150 Character Entry..................151 Buttons and Keys used for Character Entry ..........151 Entering & Correcting Characters............153 Entering Email addresses (When the Scanner Upgrade Kit is installed).........154 Entering the Remote Fax Number............156 Abbreviated Dial Numbers..............156 One Touch Key Dial Numbers...............160 Group Number Dialing................166...
Page 18 CONTENTS...
Page 19: Features Of The Gd-1221
Features of the GD-1221 Super G3 High-Speed Communication High-speed communication in the Super G3 mode is enabled. “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V.34, which is a new high-speed modem standard.
Page 20: Disclaimer Notice
Prod- ucts. 3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or dam- age whatsoever caused by any of the following: (a) use or handling of the Product otherwise than in accordance with the manuals, including but not limited to Operator’s Manual, User’s Guide, and/or incorrect or careless handling or...
Page 21: General Precautions
General Precautions When power failure occurs In the event of a power failure, neither facsimile nor telephone functions of the unit are avail- able. In the event a power failure occurs (or the power to the unit has been disconnected), func- tions and unit operation will not be possible.
Page 23 BEFORE USING FAX This section describes each component of this equipment and each button on the control panel. Description of Each Component ................22 Front / Right side..........................22 Left side / Inner side..........................23 Description of Control Panel .................24 Control Panel ............................24 External Keyboard (optional)......................27 Flip Panel ............................27 Message LCD Screen ........................30...
Page 24: Chapter 1 Before Using Fax
1 BEFORE USING FAX Description of Each Component Front / Right side 1. Platen Cover (optional) Paper size indicator 2. Reversing Automatic Document Feeder Drawer Module (optional) (optional) / Automatic Document Feeder (optional) 3. Operator's Manual pocket (Back side) Paper Feed Pedestal (optional) 4.
Page 25: Left Side / Inner Side
Left side / Inner side 1. Original glass AC-IN terminal 2. Control panel USB terminal (4-pin) 3. External Keyboard (optional) Receiving tray 4. Toner cartridge 10. Scanning area 5. Power switch 11. Original scale 6. Paper exit stopper 12. Platen sheet *1 Use a USB cable compliant with Hi-Speed USB2.0 (approved by USB Implementers Forum, supporting a high-speed transfer rate at 480 Mbps).
Page 26: Description Of Control Panel
1 BEFORE USING FAX Description of Control Panel Control Panel 13 14 1. [ENERGY SAVER] button Use this to let the equipment enter into the energy saving mode when the equipment is not used. Receiving a Fax document or pressing this button again releases the energy saving mode.
Page 27 6. Selecting button Use them to select items or operation in each copy menu. Items or operation corresponding to each button appears at the lower section of the LCD screen. For details, see the Opera- tor's Manual for Copying Functions. This button is not used in the Fax mode.
Page 28 1 BEFORE USING FAX 18. Alarm lamp This lamp blinks when an error such as paper jams or running out of toner has occurred. 19. [DATA] lamp This lamp blinks when print data are being received through a network. 20. [CANCEL] button Use this to cancel the current setting and return to the previous menu.
Page 29: External Keyboard (Optional)
External Keyboard (optional) 2 3 4 1. Flip Panel ( P.27 “Flip Panel”) 2. [RESOLUTION] button Use this key to change the scanning resolution. 3. [SPEED DIAL] button Use to accessing Abbreviated, Alphabet, or Group dialing telephone directories. 4. [REDIAL/PAUSE] button Use this button: - To redial the last remote Fax number with on-hook dialing.
Page 30: Function Keys
1 BEFORE USING FAX Function keys 1. CHAIN DIAL COMM ( P.86 “Chain Dial Communication”) Used to dial a remote party using Chain Dialing. 2. CHARGE CODE ( P.103 “PIN mask”) Allows entry of a charge code at the time of dialing or during Abbreviated Dial and One Touch Dial programming.
Page 31 12. POLLING ( P.134 “Polling reservation”) Designates polling communication. 13. SUB ADDRESS COMM ( P.98 “Transmission with sub-address”) Adds sub-address digits to the remote Fax number for routing or security. 14. JOB STATUS ( P.71 “Checking and Canceling the Communications”) Used to confirm the status of the job or canceling a job.
Page 32: Message Lcd Screen
1 BEFORE USING FAX Message LCD Screen When you press the [FAX] button on the control panel, the screen shown below is displayed. In this screen, information such as the option currently selected and residual memory is displayed. Message ENTER TEL NUMBER(MAX128): Current date and time 2006-04-10 09:46 M: 100%...
Page 33 BASIC FUNCTIONS This section describes the basic functions such as how to transmit or receive a Fax document. Sending a Fax......................33 Transmission Mode ...........................33 Preparation for Transmission ................36 Switching to the Fax Mode........................36 About Originals .......................37 Original size/Original scanning range ....................37 Setting Originals..........................38 Setting the Transmission Conditions ..............42 Setting the Transmission Conditions....................42...
Page 34 Canceling Transmissions ........................74 Canceling Reserved Memory Transmissions..................76...
Page 35: Sending A Fax
Sending a Fax Transmission Mode Memory Transmission The original is scanned into memory and automatically starts to be sent once a connection has been made. Using this mode, you can send the same original to 2 or more remote Faxes (multi-address transmission).
Page 36 2 BASIC FUNCTIONS Batch Transmission The system will automatically send 2 or more reserved jobs to one remote Fax at a time. This function can reduce the communication cost by sending multiple originals to the same destination at one time. This operation is automatically applied when more than one original is sent to one remote Fax with the same transmission functions specified for each reserved TX job.
Page 37 Polling Transmission You can store originals in memory, and wait for a request from a remote Fax to send the orig- inals. When the request arrives, the originals are automatically sent to the remote Fax that sent the request. The remote Fax can receive originals at any convenient time. You can also inhibit remote Faxes which does not have the corresponding password to receive the origi- nals by appending the password to the document.
Page 38: Preparation For Transmission
2 BASIC FUNCTIONS Preparation for Transmission Switching to the Fax Mode Press the [FAX] button on the control panel to select the Fax function. Be sure to switch over to the Fax mode before carrying out Fax operations. If you leave the equipment for specified period of time, it auto- matically returns to the basic screen.
Page 39: About Originals
About Originals Original size/Original scanning range Original size The following table shows the size and thickness of originals that can be transmitted via this sys- tem. Maximum Setting Original Type Original Size Number that Remarks Position Can be Set Original Plain paper Letter format: LD, LG, LT, Do not place any...
Page 40: Setting Originals
2 BASIC FUNCTIONS LT/A4 size originals are rotated 90 degrees so that they are sent as LT-R/A4-R originals dur- ing memory transmissions. They will be reduced 50% and transmitted as ST/A5 originals during on-hook and off-hook transmissions. ST-R (A5-R) / B5-R originals are sent as LT-R (A4-R) sized originals. Setting Originals When setting originals on the glass Originals are sent in the order they are placed on the original glass in both memory TX and...
Page 41 If a LT/A4 original is placed as shown in the figure on the right, the pre-entered sender informa- tion will be printed in the area shown C in the figure when the original is sent to the remote fax. Lower the Platen Cover (optional), Automatic Document Feeder (optional), or Reversing Automatic Document Feeder (optional) slowly.
Page 42 2 BASIC FUNCTIONS Precautions for using the Automatic Document Feeder (optional) or Reversing Automatic Document Feeder (optional) Do not use the following types of originals as they tend to be misfeed or become damaged: (1) Badly wrinkled or folded originals. In (4) Clipped or stapled originals particular, originals whose leading edge are curled may fail to be fed.
Page 43 When using the Automatic Document Feeder (optional) or Reversing Automatic Document Feeder (optional) When the originals are placed on the Automatic Document Feeder (optional) or Reversing Auto- matic Document Feeder (optional), the uppermost page is the first to be scanned and sent. After aligning the edges of originals, place them with their face up and slide the...
Page 44: Setting The Transmission Conditions
2 BASIC FUNCTIONS Setting the Transmission Conditions Setting the Transmission Conditions Resolution Set the resolution before you scan the original to be sent. The default setting is "STANDARD". To change the default setting from "STANDARD" to "FINE" or "ULTRA FINE", see the following page: P.177 “Document mode”...
Page 45: Original Mode
Original mode Set the original mode before you scan the original to be sent. The default setting is "TEXT". "TEXT" mode is suitable when sending text originals. "PHOTO" mode is suitable when sending photo originals. "TEXT/PHOTO" mode is suitable when sending originals containing both text and photos.
Page 46: The Control Panel
2 BASIC FUNCTIONS Exposure Set the image density according to the contrast of the original to be sent. In the automatic exposure mode, the equipment automatically judges the contrast of the original, and selects the ideal contrast. In the manual exposure mode, you can adjust the contrast manually with 7 variations. Automatic exposure mode Press the [FAX] button on the control panel.
Page 47: Setting The Scanning Conditions For Each Page
Setting the Scanning Conditions for Each Page When you want to send multi-page originals by placing them on the original glass, you can change the following scanning conditions for each page: Resolution Original mode Exposure This function is convenient for newspapers and books can be placed on the original glass and sent.
Page 48 2 BASIC FUNCTIONS Select the desired resolu- RESOLUTION tion using the 1.STANDARD button and press the 2.FINE [ENTER] button. 3.ULTRA FINE To cancel the setting, press the [CANCEL] button before you press the [ENTER] button. Select the desired original SETTING mode and exposure.
Page 49: Specifying The Remote Fax
Specifying the Remote Fax Keypad Dialing (Direct Entry with Digital Keys) You can dial the telephone number of the remote Fax directly using the digital keys. Press the [FAX] button on the control panel. Place the original(s) and set the transmission condi- tions.
Page 50: One Touch Key Dialing
2 BASIC FUNCTIONS When setting originals on the glass When you want to send multi-page originals with the current scanning condi- tions unchanged, place the next original on the glass, and select “1. SCAN NEXT ORIGINAL” on “BUILD FAX JOB” screen, then press the [ENTER] but- ton.
Page 51 Press the desired One ONE TOUCH NUMBER Touch key ([01] to [75]). ONE TOUCH: L.A Office SCANNING TO MEMORY JOB NUMBER :008 SCANNING PAGE :001 RESIDUAL MEMORY :099% ENTER TEL NUMBER(MAX128): 2006-04-10 12:43 M: 100% RESOLUTION:STANDARD COMM.OPTION When setting originals on the glass The One Touch key number and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD FAX JOB”...
Page 52: Abbreviated Dialing
2 BASIC FUNCTIONS If a One Touch key is not pro- ONE TOUCH NUMBER grammed, the message "Num- ONE TOUCH: ber not listed" is displayed for 2 seconds, and the display returns to the previous status screen. Number not listed The screen on the right may Select original size appear when the equipment has...
Page 53: Alphabet Dialing
Enter the abbreviated dial TELEPHONE NUMBERS LIST number (1 to 999) assigned ABB. NUMBER: to the desired remote Fax and press the [ENTER] or Madrid Office [START] button. When setting originals on the glass The abbreviated dial number and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD FAX JOB”...
Page 54 2 BASIC FUNCTIONS Press the [FAX] button on the control panel. Place the original(s) and set the transmission condi- tions. P.38 “When setting originals on the glass” P.41 “When using the Auto- matic Document Feeder (optional) or Reversing Auto- matic Document Feeder (optional)”...
Page 55: Group Dialing
When setting originals on the glass The dial number and the name of the remote party appear on the LCD display for about 2 seconds. When you want to send multi-page originals with the current scanning condi- tions unchanged, place the next original on the glass, and select “1. SCAN NEXT ORIGINAL”...
Page 56 2 BASIC FUNCTIONS Press the [FAX] button on the control panel. Place the original(s) and set the transmission condi- tions. P.38 “When setting originals on the glass” P.41 “When using the Auto- matic Document Feeder (optional) or Reversing Auto- matic Document Feeder (optional)”...
Page 57: Memory Transmission
When using the (Reversing) Automatic Document Feeder (optional) The Group Dialing number and the name of the remote party appear on the LCD display for about 2 seconds, and the equipment automatically starts scanning and sending the document. If a Group Dialing number is not TELEPHONE NUMBERS LIST programmed, the message GROUP NUMBER:...
Page 58 2 BASIC FUNCTIONS - If there is not enough residual memory, a Memory Full status may occur. When this status occurs, the scanned document data is cleared (default setting). Press- ing the [FUNCTION CLEAR] button returns to the basic screen. - Documents can no longer be added to memory if it becomes full midway during scan- ning.
Page 59: On-Hook Transmission
If the original cannot be sent because the remote FAX is busy, the remote FAX is automatically redialed. Default values for the redial intervals and the redial count are different depending on country/region. ( P.60 “Redialing”) For redial interval and counters, you can set the desired value on "06. REDIAL MODE"...
Page 60: Off-Hook Transmission (External Telephone Dialing)
2 BASIC FUNCTIONS When you hear the answer tone (short high-pitched tone) through the built-in speaker indicating the connection has been made with the remote Fax, press the [START] button. When you hear the other party's voice answering the call before pressing the [START] button, pick up the handset of the external telephone and press the [MONI- TOR] button.
Page 61 Place the original(s) and set the transmission conditions. P.38 “When setting originals on the glass” P.41 “When using the Automatic Document Feeder (optional) or Reversing Auto- matic Document Feeder (optional)” P.42 “Setting the Transmission Conditions” Pick up the handset of the Dial tel number: external telephone.
Page 62: Redialing
2 BASIC FUNCTIONS Only one-page document can be sent when scanning original on the glass. When placing A5 size original, select "1. A4". When placing A5-R or B5-R size original, select "5. A4-R". Replace the handset of the ENTER TEL NUMBER(MAX128): external telephone.
Page 63: Receiving A Fax
Receiving a Fax Reception Mode There are 2 reception modes: Automatic Reception Faxes are automatically received during the incoming calls. - To change the Ring Delay (number of rings before the equipment answers the incoming calls), see P.61 “Setting of the automatic reception mode”. The line is designated for use exclusively by the Fax.
Page 64 2 BASIC FUNCTIONS Select “03. FAX SETUP” DEFAULT SETTINGS using the button 01.GENERAL SETTING and press the [ENTER] but- 02.COPY SETUP ton. 03.FAX SETUP Select “07. RECEPTION FAX SETUP MODE” using the 05.DIAL TYPE button and press the 06.REDIAL MODE [ENTER] button.
Page 65: Manual Reception
Manual Reception Set this mode when the Fax is connected to a line also used for voice telephone calls. When a document for polling transmission is registered on a remote party, the equipment can automatically receive the document even if "Manual Reception" has been set. Confirm the reception mode on the Function List.
Page 66: Receiving A Fax Manually
2 BASIC FUNCTIONS Receiving a fax manually When the bell rings, pick up the handset of the external telephone. If the incoming call is a telephone call, start talking with the other party. If you hear a tone (Fax signal), press the [FAX] button and the [START] button.
Page 67: Setting Rx Printing During Default Setup
Setting RX printing during default setup The received data are printed on paper which fits the incoming original size. When the incoming original is shorter or the same length as the paper printing area, it is printed in the original size. When the incoming original is larger than the paper printing area, it is printed according to the following priority.
Page 68: Paper Priority When There Is No Same Size Paper
2 BASIC FUNCTIONS Paper priority when there is no same size paper When RX reduction printing and discard printing are set to "ON", paper is selected according to the following priority: Paper of the same size and same orientation as the received original Paper of the same size but with a different orientation to the received original Paper of the same orientation but larger than the received original American size...
Page 69 European size Size of Original being Received FOLIO Priority FOLIO Reduced to 84% FOLIO Reduced to 70% Reduced to 84% FOLIO FOLIO Reduced to 70% Reduced to 84% FOLIO FOLIO Reduced to 71% Reduced to 84% Reduced to 60% Reduced to 70% Reduced to 84% Reduced to 84% FOLIO...
Page 70: When Both The Reduction Print And Discard Print Are Set To On
2 BASIC FUNCTIONS When Both the Reduction Print and Discard Print are set to ON When originals are up to 10 mm larger than the printing area; the part of the originals that exceeds the paper printing area (shaded area below) is discarded. Print area Less than 10 mm When originals are at least 10 mm larger than the printing area;...
Page 71 If the original cannot fit on a single sheet of paper, it is printed on 2 sheets of paper. Receiving a Fax...
Page 72: Setting A Fax Drawer
2 BASIC FUNCTIONS Setting a Fax drawer A Fax-exclusive drawer can be set for Fax reception. In this setting, only the paper in the Fax drawer is used for printing received data. When the incoming original is larger than the recording paper, it is printed according to the set- ting of "Reduction printing"...
Page 73: Checking And Canceling The Communications
Checking and Canceling the Communications Checking the Communications during Transmission You can check the communication status on the LCD screen while the fax communication lamp is blinking. Press the [FAX] button on the control panel. Press the key. Screen to check the communica- COMMUNICATING tion status appears.
Page 74: Checking The Transmission Results
2 BASIC FUNCTIONS Checking the Transmission Results Completion tone and message displayed on the LCD for the direct transmission mode When the transmission is normally completed: Returns to the basic screen. (Completion tone does not sound.) When the transmission error occurs: Error tone sounds for approx.
Page 75: Transmission Report
Checking the transmission results by printing the transmission report Each time the transmission is completed, the transmission report is printed out. You can select the report output timing from "ALWAYS", "ON ERROR" or "NOT PRINT OUT". ( P.208 “Com- munication report setting”) You can also use the key to print out the transmission report for a single communication.
Page 76: Canceling Transmissions
2 BASIC FUNCTIONS Canceling Transmissions You can cancel a transmission job on the LCD screen. Also, you can cancel a transmission job reserved in memory on the LCD screen. Canceling Memory Transmissions (during transmission) Press the [FAX] button on the control panel. Press the key.
Page 77: Canceling Direct Transmission
Canceling Direct Transmission Press the [CLEAR/STOP] button. Select "1. YES" using the CANCEL THIS JOB? button and press 79664979796 the [ENTER] button. 1.YES To cancel the job cancellation, 2.NO select "2. NO". Returns to the basic screen. Job cancelled 79664979796 ENTER TEL NUMBER(MAX128): 2006-04-10 11:06 M: 100%...
Page 78: Canceling Reserved Memory Transmissions
2 BASIC FUNCTIONS Canceling Reserved Memory Transmissions Press the [FAX] button on the control panel. Press the key. Screen to check the communica- No entry tion status appears. If there are no reserved jobs, the screen on the right appears. In this case, press the [CANCEL] CANCEL DETAIL...
Page 79 ADVANCED FUNCTIONS This section describes the advanced functions which you can utilize when transmitting a document. Communication Options ..................78 Communication Option Setting ......................78 Sending Two-sided Originals.................81 Batch Transmission....................83 Function ............................83 Function Keys ......................84 Description of 22 function keys ......................84 Chain Dial Communication........................86 Delayed transmission (Time designation) ..................87 Direct transmission..........................89 Low speed transmission........................90...
Page 80: Chapter 3 Advanced Functions
3 ADVANCED FUNCTIONS Communication Options When transmitting a document, you can set the various communication options. These commu- nication options set before you transmit a document is effective for only one transmission. Communication Option Setting Selectable communication options SECURITY TX This function allows transmissions only when the number you dial matches the number programmed in the remote facsimile.
Page 81 How to set the communication options Press the [FAX] button on the control panel. Press the button. ENTER TEL NUMBER(MAX128): Screen to select the communica- 2006-04-10 12:43 M: 100% tion options appears. RESOLUTION:STANDARD COMM.OPTION Select the desired commu- 1.SECURITY TX :OFF nication option using the 2.ECM...
Page 82 3 ADVANCED FUNCTIONS MENU LIST Menu list is printed out, MENU LIST which shows the function keys used in the Fax opera- tion and the communica- Not allowed now tion options. While printing is being per- MENU LIST formed, or when print error occurs, the screen on the right appears for about 2 seconds and returns to the basic screen.
Page 83: Sending Two-Sided Originals
Sending Two-sided Originals You can scan and send two-sided originals using the Reversing Automatic Document Feeder (optional). When LT/A4 size originals are placed on the Reversing Automatic Document Feeder When LT/A4 size originals are placed on the Reversing Automatic Document Feeder, the origi- nal direction is changed as follows.
Page 84 3 ADVANCED FUNCTIONS Select “2. ON” using the DUPLEX SENDING button and press 1.OFF the [ENTER] button. 2.ON Specify the remote Fax. P.47 “Keypad Dialing (Direct Entry with Digital Keys)” P.48 “One Touch Key Dialing” P.50 “Abbreviated Dialing” P.51 “Alphabet Dialing” P.53 “Group Dialing”...
Page 85: Batch Transmission
Batch Transmission Function Batch Transmission The system will automatically send 2 or more reserved jobs to one remote Fax at a time. This function can reduce the communication cost by sending multiple originals to the same destina- tion at one time. This operation is automatically applied when more than one original is sent to one remote Fax with the same transmission functions specified for each reserved TX job.
Page 86: Function Keys
3 ADVANCED FUNCTIONS Function Keys Frequently used functions are assigned to the keys located on the left side of the control panel. These keys allow direct access to frequently used function settings and operations. Function Keys: Open the flip panel and press the desired key.
Page 87 RECOVERY TX Used to transmit a Fax without placing an original again when the Fax was not transmitted after the specified number of redial. ( P.95 “Recovery transmission”) SEND AFTER Used to select whether the dialing starts while the equipment is scanning SCAN the documents or after the equipment has scanned all documents to memory.
Page 88: Chain Dial Communication
3 ADVANCED FUNCTIONS Chain Dial Communication This function is used when you want to combine several numbers to select the several remote Fax machines. For example, long distance carriers and specialized access lines. You can com- bine sets of numbers (Abbreviated Dialing, Alphabet Dialing, One Touch Dialing, and Keypad Dialing) by first pressing the key.
Page 89: Delayed Transmission (Time Designation)
Delayed transmission (Time designation) This function is used when you want to transmit a Fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to transmit a Fax to a country/region which has a time difference.
Page 90 3 ADVANCED FUNCTIONS Enter the time (hours/min- DELAYED TRANSMIT utes) and day (DD) using TIME HH:MM the digital keys and press 08:10AM the [ENTER] button. To correct the entered value, highlight the character using the button and enter the correct value.
Page 91: Direct Transmission
Direct transmission The remote Fax is dialed immediately, and the original will be sent as it is being scanned. This mode is useful if you want to confirm connection to the remote Fax or when you want to send an urgent Fax document.
Page 92: Low Speed Transmission
3 ADVANCED FUNCTIONS Low speed transmission If communication errors frequently occur while transmitting documents due to bad phone lines, we recommend you to select a lower transmission speed to enable quality transmissions. You can use the following dialing methods: P.47 “Keypad Dialing (Direct Entry with Digital Keys)” P.48 “One Touch Key Dialing”...
Page 93: Cover Sheet Registration
Cover sheet registration This function enables the attachment of a cover sheet to the document being transmitted. The following information can be included in the cover sheet. <Example> Cover Sheet Format Your Station ID (if preset; max. 40 characters) Remote Station ID (printed when preset to the Abbrevi- ated Dial Number or One Touch Dial Key used for dialing).
Page 94 3 ADVANCED FUNCTIONS Attaching cover sheet Cover sheet registration ( P.185 “Cover sheet”) Confirm that this function is active on the Function List. ( P.241 “Function list”) You can use the following dialing methods: P.47 “Keypad Dialing (Direct Entry with Digital Keys)” P.48 “One Touch Key Dialing”...
Page 95 Enter a sender name and COVER SHEET press the [ENTER] button. ENTER YOUR NAME You can omit a sender name if unnecessary. In this case, simply press the [ENTER] button with- out entering a sender name. For a sender name, up to 20 characters can be entered.
Page 96: Priority Transmission
3 ADVANCED FUNCTIONS Priority transmission Priority Transmission allows you to perform a transmission before any other reserved transmis- sion job (including redial standby). You can use the following dialing methods: P.47 “Keypad Dialing (Direct Entry with Digital Keys)” P.48 “One Touch Key Dialing” P.50 “Abbreviated Dialing”...
Page 97: Recovery Transmission
Recovery transmission Recovery Transmission allows you to retransmit a document after failing the initially specified number of redial attempts. Confirm that the recovery transmission function is active on the Function List. ( P.241 “Function list”) Recovery transmission setting ( P.187 “Recovery transmission”) Performing recovery transmission Press the [FAX] button on the control panel.
Page 98 3 ADVANCED FUNCTIONS Confirm the detailed infor- SINGLE TRANSMIT mation of the job and press 1234556 the [ENTER] button. 2006-04-10 07:10 Pressing the [CANCEL] button JOB NUMBER :042 returns to the preceding screen. If you want to change the CHANGE TEL NUMBER Fax number, change it to :1234556 the desired number with...
Page 99: From Memory
Canceling recovery transmission Press the [FAX] button on the control panel. Press the key. Screen to select a job appears. 456789 DELETE DETAIL If any job has not been retained No entry in memory, the LCD screen returns to the basic screen after displaying the screen on the right for about 2 seconds.
Page 100: Transmission With Sub-Address
ITU-T (International Telecommunications Union Telecommunications) standards. To use this function, the remote Fax must be capable of setting an ITU-T compatible sub-address or password. For details, contact your nearest Toshiba Service Center. Designating sub-address Sub-address is divided into the following three categories. The sub-address information you designated is appended to the telephone number you dial.
Page 101 Select the desired informa- SUB ADDRESS tion using the 1.COMPLETE button and press the 2.SUB ADDRESS(SUB) [ENTER] button. 3.SELECTIVE POLLING(SEP) [1. COMPLETE]: Finalizes sub-address entry. → go to the basic screen. [2.SUB]: Enters sub-address information. → go to step 4. [3.SEP]: Enters SEP information.
Page 102: Secure Reception
3 ADVANCED FUNCTIONS Secure reception Secure reception allows you to receive documents to the memory when you want to secure the access to incoming documents within a certain period of time. If this time is specified in advance, the received data is then stored in the memory and is automatically output afterwards. key permits you to manually activate this function at any hour and print the received data stored in the memory.
Page 103 Printing the received data stored in the memory (manual) Press the [FAX] button on the control panel. Press the key. "SECURE RX" screen appears. SECURE RX 1.START 2.CANCEL 3.PRINT If the secure RX setting is set to SECURE RX OFF, the screen returns to the basic screen after displaying the screen on the right for about 2 seconds with the alarm sound.
Page 104: Send After Scan
3 ADVANCED FUNCTIONS Documents stored in memory are printed out and the screen returns to the basic screen. Send after scan When the default setting for the send after scan function is set to “DIAL DURING SCAN”, this operation allows you to use the send after scan mode for a single transmission. Once that trans- mission is complete, the default status is regained.
Page 105: Pin Mask
Select the memory-full WHEN MEMORY FULL option using the 1.DELETE SCAN PAGES button and press the 2.SEND SCAN PAGES [ENTER] button. [1.DELETE SCAN PAGES]: Deletes the pages which have been scanned. [2.SEND SCAN PAGES]: Sends the pages already scanned. To cancel this function, press the [FUNCTION CLEAR] or [CAN- CEL] button to return to the Fax basic screen.
Page 106 3 ADVANCED FUNCTIONS Press the key. Press the [CHARGE CODE] key :123456+ to initiate the PIN number sequence. A “+” will be displayed 2006-04-10 11:00 M: 100% on the LCD display. RESOLUTION:STANDARD Enter the PIN number using :123456+$$$$$ the digital keys. 2006-04-10 11:00 M: 100% The PIN number entered is...
Page 107 SYSTEM FUNCTIONS This section describes the system functions which you can utilize such as multi-address transmission and mailbox communication. Multi-address Transmission (Broadcasting) ............106 Types of Multi-address Transmission....................106 Mailbox Communication ..................111 Types of Mailbox ..........................111 Polling Communications..................134 Types of Polling Communications ....................134 Department Management/Account Code............148 Description of Function ........................148...
Page 108: Chapter 4 System Functions
4 SYSTEM FUNCTIONS Multi-address Transmission (Broadcasting) Types of Multi-address Transmission The multi-address transmission function allows you to send the same document to 2 or more remote Faxes in a single operation. This eliminates the need of placing the original and then dialing the number for each destination.
Page 109 Specify the remote Faxes. P.47 “Keypad Dialing (Direct Entry with Digital Keys)” P.48 “One Touch Key Dialing” P.50 “Abbreviated Dialing” P.51 “Alphabet Dialing” P.53 “Group Dialing” To add a remote Fax, select MULTI GROUP “NEXT DESTINATION” NEXT DESTINATION using the button REVIEW LIST and press the [ENTER] but-...
Page 110 4 SYSTEM FUNCTIONS Select "1. YES" using the DELETE? button and press the [ENTER] but- ONE TOUCH ton. 1.YES To cancel the removal, select "2. 2.NO NO". MULTI GROUP ONE TOUCH: New York Office Deleted 001. L.A Office 002. Miami Office DELETE MODIFY To modify a location registered...
Page 111: Group Broadcast Transmission
When you register all the MULTI GROUP locations, select “COM- NEXT DESTINATION PLETE” using the REVIEW LIST button and press the COMPLETE [ENTER] button. You can use the [START] button SCANNING TO MEMORY instead of ENTER. JOB NUMBER :046 SCANNING PAGE :001 RESIDUAL MEMORY :099%...
Page 112 4 SYSTEM FUNCTIONS Select “3. GROUP NUM- TELEPHONE NUMBER LIST BER” using the 1.ABB. NUMBER button and press the 2.SEARCH NAME [ENTER] button. 3.GROUP NUMBER Enter a group number (1 to TELEPHONE NUMBERS LIST 1999) with the digital keys GROUP NUMBER(1-1999): and press the [ENTER] but- ton.
Page 113: Mailbox Communication
Mailbox Communication Types of Mailbox This function is used to communicate between Fax machines compatible with a mailbox function (ITU-T compatible). The owners of these Fax machines can input or retrieve the data of originals in the mailbox. There are 3 types of mailbox; confidential mailbox, bulletin board mailbox and multi-address relay mailbox.
Page 114: Mailbox Communication Condition
4 SYSTEM FUNCTIONS Mailbox communication condition Sending and storage of documents to a mailbox hub and retrieval of documents from a mail- box hub is possible only with an ITU-T compliant facsimile. Only ITU-T compliant facsimiles can be used as Open Mailbox hubs. This equipment with mailbox hub functions.
Page 115 Select the mailbox type MAILBOX TYPE using the button 1.CONFIDENTIAL and press the [ENTER] but- 2.BULLETIN BOARD ton. 3.RELAY [1. CONFIDENTIAL]: Allows a one time document retrieval from the mailbox. [2. BULLETIN BOARD]: Allows multiple document retrievals from the mailbox. [3.
Page 116: Setting Up Relay Mailbox
4 SYSTEM FUNCTIONS If you selected the Confidential Box in Step 5, a password must be used if the docu- ment is to be retrieved. The remote Fax will require its operator to enter this password before being able to retrieve the document. If you selected the Bulletin Board Box in Step 5, assigning a password will require a password to be entered before any documents can be reserved into the Bulletin Board Box.
Page 117 Press the [FAX] button on the control panel. Press the key. "MAILBOX" screen appears. MAILBOX 1.CONFIDENTIAL 2.BULLETIN BOARD 3.RELAY Select “4. MAILBOX MAILBOX SETUP” using the 2.BULLETIN BOARD button and press the 3.RELAY [ENTER] button. 4.MAILBOX SETUP Select “2. MAILBOX MAILBOX SETUP SETUP”...
Page 118 4 SYSTEM FUNCTIONS Enter a mailbox number (up MAILBOX SETUP(RELAY) to 20 digits) with the digital NEW MAILBOX NUMBER(MAX20): keys and press the [ENTER] button. If you make a mistake, press one of the following keys to correct the mistake. For key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
Page 119 Enter the password (up to MAILBOX SETUP(RELAY) 20 digits) with the digital PASSWORD (MAX20): keys and press the [ENTER] button. ******** If you make a mistake, press one of the following keys to correct the mistake. For key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
Page 120 4 SYSTEM FUNCTIONS TRANSMISSION REPORT 1.FAX NUMBER SETUP When the Scanner Upgrade Kit (optional) is installed, the screen 2.E-MAIL ADDRESS SETUP as shown on the right-hand side appears. Select the item using the button, and then press the [ENTER] button. [1.
Page 121: Deleting Mailbox
Deleting mailbox How to delete a mailbox no longer needed is explained here. Press the [FAX] button on the control panel. Press the key. "MAILBOX" screen appears. MAILBOX 1.CONFIDENTIAL 2.BULLETIN BOARD 3.RELAY Select “4. MAILBOX MAILBOX SETUP” using the 2.BULLET IN BOARD button and press the 3.RELAY [ENTER] button.
Page 122 4 SYSTEM FUNCTIONS If the selected mailbox has not DELETE MAILBOX NUMBER been set, the screen on the right appears for about 2 seconds and returns to the screen to enter a mailbox number. No entry If some data are still in the mail- DELETE MAILBOX NUMBER box, the screen on the right appears for about 2 seconds and...
Page 123 Sending data in confidential / bulletin board mailbox (remote hub) How to send a document data into a confidential mailbox or a bulletin board mailbox on the remote hub unit is explained here. A maximum of single-page 999 documents can be stored in one confidential/bulletin board mail- box.
Page 124 4 SYSTEM FUNCTIONS Select “2. TX TO MAILBOX” CONFIDENTIAL using the button 1.PRINT MAILBOX and press the [ENTER] but- 2.TX TO MAILBOX ton. 3.POLL FROM MAILBOX Enter the desired mailbox TX(CONFIDENTIAL) number (up to 20 digits) MAILBOX NUMBER(MAX20): with the digital keys and press the [ENTER] button.
Page 125 Specify the remote Fax and TX(CONFIDENTIAL) start transmission. ENTER TEL NUMBER OR, P.47 “Keypad Dialing (Direct PRESS SPEED DIAL KEY Entry with Digital Keys)” OR ONE TOUCH KEY P.48 “One Touch Key Dialing” P.50 “Abbreviated Dialing” P.51 “Alphabet Dialing” P.53 “Group Dialing” Reserving data in confidential / bulletin board mailbox (local hub) How to reserve a document data into a confidential mailbox or a bulletin board mailbox on the...
Page 126 4 SYSTEM FUNCTIONS Select the desired mailbox MAILBOX type using the 1.CONFIDENTIAL button and press the 2.BULLETIN BOARD [ENTER] button. 3.RELAY [1. CONFIDENTIAL]: If a new data is input in this box under the same box number where CONFIDENTIAL another data exists, the new data 1.PRINT MAILBOX will be added to the existing data.
Page 127 If the password has been INPUT(BULLETIN BOARD) set on the bulletin board, MAILBOX NUMBER(MAX20): enter it with the digital keys and press the [ENTER] but- ton. To input the data into the confidential mailbox, it is not required to enter a pass- word.
Page 128 4 SYSTEM FUNCTIONS Select the desired mailbox MAILBOX type using the 1.CONFIDENTIAL button and press the 2.BULLETIN BOARD [ENTER] button. 3.RELAY [1. CONFIDENTIAL]: If a data is retrieved from this box, the data will be cleared. CONFIDENTIAL [2. BULLETIN BOARD]: 1.PRINT MAILBOX Even if a data is retrieved from this 2.TX TO MAILBOX...
Page 129 Entering a password is not necessary to retrieve the data from the bulletin board mailbox, but is from the confidential mailbox. If you make a mistake, press one of the following keys to correct the mistake. For key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.
Page 130 4 SYSTEM FUNCTIONS Select the desired mailbox MAILBOX type using the 1.CONFIDENTIAL button and press the 2.BULLETIN BOARD [ENTER] button. 3.RELAY [1. CONFIDENTIAL]: If a data is retrieved from this box, CONFIDENTIAL the data will be cleared. [2. BULLETIN BOARD]: 1.PRINT MAILBOX Even if a data is retrieved from this 2.TX TO MAILBOX...
Page 131 If the password has been PRINT(CONFIDENTIAL) set on the confidential box, PASSWORD(MAX20): enter it with the digital keys and press the [ENTER] but- ton. To retrieve the data from the bulletin board box, it is not required to enter a pass- word.
Page 132 4 SYSTEM FUNCTIONS Canceling documents in a confidential / bulletin board mailbox (local hub) How to cancel documents stored in confidential box or bulletin board box in a local hub unit is explained here. Press the [FAX] button on the control panel. Press the key.
Page 133 If you make a mistake, press one of the following keys to correct the mistake. For key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page. P.29 “Keyboard” [CLEAR/STOP] key: Pressing this key clears all of the values that you entered. [BACKSPACE] key: Each press of this key deletes the values that you are entering one by one.
Page 134: Relay Mailbox
4 SYSTEM FUNCTIONS If the password entered is not CANCEL(CONFIDENTIAL) correct, the screen on the right appears for about 2 seconds and returns to the screen to enter a Invalid number password. Relay Mailbox Press the [FAX] button on the control panel. Place the original(s) and set the transmission condi- tions.
Page 135 If you make a mistake, press one of the following keys to correct the mistake. For key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page. P.29 “Keyboard” [CLEAR/STOP] key: Pressing this key clears all of the values that you entered. [BACKSPACE] key: Each press of this key deletes the values that you are entering one by one.
Page 136: Polling Communications
"Continuous polling" function can poll the same remote FAX(es) on a regular schedule. P.144 “Continuous polling”) * Polling communication with a password can be used only with Toshiba Fax machines. Polling reservation Once the originals are polled from a FAX, the originals are deleted from the memory. A 4-digit code can be assigned to this box as a security password, or the box can specify which remote FAX can poll from this box by the fax number of the remote Fax.
Page 137 Select “2. POLLING POLLING RESERVE” using the 1.POLLING button and press the 2.POLLING RESERVE [ENTER] button. 3.PROG. CONT. POLL. Select “1. POLLING” using POLLING RESERVE button and 1.POLLING press the [ENTER] button. 2.PUBLIC FAX MAILBOX To register a security code 1.
Page 138 4 SYSTEM FUNCTIONS If you make a mistake, press one of the following keys to correct the mistake. For key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page. P.29 “Keyboard” [CLEAR/STOP] key: Pressing this key clears all of the values that you entered. [BACKSPACE] key: Each press of this key deletes the values that you are entering one by one.
Page 139: Public Fax Mailbox
Polling documents on which a security code and a security TEL number are not set cannot be reserved together with documents polled in the “public fax mailbox” func- tion. Polling document data is stored in memory. Therefore, after the data is stored in memory, the residual memory does not become 100% even when no job exists in memory.
Page 140: Individual Polling Reception
Memory Transmissions”) Individual polling reception This function retrieves a document from a remote Fax. If the remote Fax is a TOSHIBA facsimile and a 4-digit security code is programmed to the document to be polled, you must enter the cor- rect 4-digit security code in order to retrieve the document.
Page 141 Press the [FAX] button on the control panel. Press the key. "POLLING" screen appears. POLLING 1.POLLING 2.POLLING RESERVE 3.PROG. CONT. POLL. Select “1. POLLING” using POLLING button and 1.POLLING press the [ENTER] button. 2.POLLING RESERVE 3.PROG. CONT. POLL. When the security code is POLLING used, select “1.
Page 142: Multi-Polling Reception
4 SYSTEM FUNCTIONS Multi-polling reception In a Multi Polling operation, the documents are retrieved from multiple remote FAXes using pre- programmed groups, One Touch Keys, Abbreviated Dial, or from the Dial Keypad. Up to 475 destinations can be assigned to a multi-polling reception. Up to 100 destinations can be assigned when the destinations are assigned using only the Digital keys.
Page 143 Press the key. "MULTI GROUP" screen MULTI GROUP appears. ENTER TEL NUMBER OR. PRESS SPEED DIAL KEY OR ONE TOUCH KEY Specify the remote Fax. P.47 “Keypad Dialing (Direct Entry with Digital Keys)” P.48 “One Touch Key Dialing” P.50 “Abbreviated Dialing” P.51 “Alphabet Dialing”...
Page 144 4 SYSTEM FUNCTIONS To remove a location registered Select "REVIEW LIST" using the MULTI GROUP button and press the NEXT DESTINATION [ENTER] button. REVIEW LIST COMPLETE Select a location that you want to e.g.) To cancel the abbreviated remove using the button number registration 001.
Page 145 Select a location that you want to e.g.) To cancel the abbreviated modify using the button number registration 001. L.A Office and press the button. 002. New York Office 003. Miami Office DELETE MODIFY MULTI GROUP ABB. NUMBER: New York Office MULTI GROUP ABB.
Page 146: Continuous Polling
4 SYSTEM FUNCTIONS Continuous polling This section describes the procedure to poll the same remote FAX(es) on a regular schedule. Continuous Polling operations can be programmed for specific time intervals on the days selected. Press the [FAX] button on the control panel. Press the key.
Page 147 PROG. CONT. POLL. CLEAR CURRENT SETTINGS? When this function has been 1.YES already set, the screen on the right appears when you select “1. 2.NO CLEAR CURRENT SETTINGS”. To cancel this setting, select “1. PROG. CONT. POLL. YES” using the but- ton, and then press the [ENTER] button.
Page 148 4 SYSTEM FUNCTIONS Select “4. DURATION” PROG. CONT. POLL. using the button 2.START :MON 08:00AM and press the [ENTER] but- 3.END :FRI 05:00PM ton. 4.DURATION :7HR 20MIN Select the duration to spec- PROG. CONT. POLL. ify polling RX using the DURATION button and press the [ENTER] button.
Page 149 Select “7. ENTER TEL PROG. CONT. POLL. NUMBER(S)” using the 5.INTERVAL :10MIN button and press the 6.SECURITY :OFF [ENTER] button. 7.ENTER TEL NUMBER(S) Specify the remote Fax. PROG. CONT. POLL. P.47 “Keypad Dialing (Direct ENTER TEL NUMBER OR, Entry with Digital Keys)” PRESS SPEED DIAL KEY P.48 “One Touch Key Dialing”...
Page 150: Department Management/Account Code
4 SYSTEM FUNCTIONS Department Management/Account Code Description of Function Department management Department code operation is used to monitor the equipment activity when shared between mul- tiple users or workgroups. This feature is especially useful when billing departments based on machine usage. For details, see the Operator's Manual for Copying Functions. When the equipment is managed under Enter department code the department management, the screen...
Page 151: Entering & Setting Items
ENTERING & SETTING ITEMS This section describes how to register dial numbers and change the default settings for the Fax functions. Overview of Menu Operation ................150 Navigating Menu Operation ......................150 Character Entry .....................151 Buttons and Keys used for Character Entry..................151 Entering &...
Page 152: Overview Of Menu Operation
5 ENTERING & SETTING ITEMS Overview of Menu Operation Navigating Menu Operation To navigate each menu, select the desired item using the button. When you select the desired item, press the [ENTER] button to move to sub-menu. Start menu operation. Press [USER FUNCTION].
Page 153: Character Entry
Character Entry The Character Entry screen is for entering characters when you are setting and entering items. You can enter the following: Alphabet characters, numbers and symbols. Buttons and Keys used for Character Entry [ENTER] button: Press this button to fix all entered characters. [CLEAR/STOP] button: Press this button to clear all characters that have been entered so far.
Page 154: Special Character Table
5 ENTERING & SETTING ITEMS Special character table The Character Table lists special characters that can be entered when programming this equip- ment. The table lists the alpha keys in the left column and the characters that correspond to each key in the right column. To enter the special characters entry mode, press the [ALTERNATE] key on the keyboard.
Page 155: Entering & Correcting Characters
Entering & Correcting Characters Entering characters Example: To enter "Chicago" Press the [c] key while pressing the [SHIFT] key. Press the [H], [I], [C], [A], [G] and [O] keys and press the [ENTER] key. Chicago Correcting characters entered Example: To correct "CHICADO" to "CHICAGO" Press the [BACKSPACE] key to delete “hicago”.
Page 156: Entering Email Addresses (When The Scanner Upgrade Kit Is Installed)
5 ENTERING & SETTING ITEMS Press the [G] key while pressing the [SHIFT] key. CHICAGO Press the [INSERT] key to exit the insert mode and press the [ENTER] button. Entering Email addresses (When the Scanner Upgrade Kit is installed) When the Scanner Upgrade Kit (optional) is installed, an Email address may be entered as required.
Page 157 If you press a button with a letter of the alphabet on it, a small letter is entered. If you press a button with a letter of the alphabet on it while holding down the [SHIFT] button, a capital letter is entered.
Page 158: Entering The Remote Fax Number
5 ENTERING & SETTING ITEMS Entering the Remote Fax Number Abbreviated Dial Numbers This facsimile can store up to 300 facsimile numbers (up to 128-digit long) and associated 20-character location ID names. This information is stored into Abbreviated Dial Numbers labeled from 001 to 999.
Page 159 ABB. NUMBER When the entered number has L.A Office been already registered, 1. Alarm buzzer sounds and the Already assigned screen on the right appears. 2. Select the desired item using ABB. NUMBER button and 1.DELETE press the [ENTER] button. 2.MODIFY [1.DELETE]: 3.RETAIN...
Page 160 5 ENTERING & SETTING ITEMS Enter TEL number (up to ABB. NUMBER 128 digits) with the digital ENTER TEL NUMBER(MAX128): keys and press the [ENTER] button. When you dial to an outside line via a PBX, there may be a pause before the connection is made, causing a transmission error.
Page 161 Select "2. ON" using the COMM. OPTIONS button and press the [ENTER] but- 1.OFF ton. 2.ON When you do not specify any option, select "1. OFF". The screen to select the commu- COMM. OPTIONS nication options appears. 1. COMPLETE 1.COMPLETE 2.
Page 162: One Touch Key Dial Numbers
5 ENTERING & SETTING ITEMS ABB. NUMBER ONE TOUCH: When the specified One Touch NEW York Office key has been already registered, 1. Alarm buzzer sounds and the Already assigned screen on the right appears. 2. Select the desired item using ONE TOUCH KEY button and 1.DELETE...
Page 163 PRESS ONE TOUCH KEY P.27) ONE TOUCH KEY ABB. NUMBER: When the specified One Touch TOSHIBA key has been already registered, 1. Alarm buzzer sounds and the Already assigned screen on the right appears. 2. Select the desired item using...
Page 164 5 ENTERING & SETTING ITEMS Select “2. NAME” using the ONE TOUCH KEY button and press 1.COMPLETE the [ENTER] button. 2.NAME The screen to enter name of a 3.TEL NUMBER remote Fax appears. 4.2nd TEL NUMBER 5.COMM. OPTIONS Enter name of a remote Fax ONE TOUCH KEY (up to 20 characters) and ENTER ID NAME(MAX20):...
Page 165 Enter TEL number (up to ONE TOUCH KEY 128 digits) with the digital ENTER TEL NUMBER(MAX128): keys and press the [ENTER] button. 767717 When you dial to an outside line via a PBX, there may be a pause before the connection is made, causing a transmission error.
Page 166 5 ENTERING & SETTING ITEMS To set communication options Select "5. COMM OPTIONS" using ONE TOUCH KEY button and press the 1.COMPLETE [ENTER] button. 2.NAME 3.TEL NUMBER 4.2nd TEL NUMBER 5.COMM. OPTIONS Select "2. ON" using the COMM. OPTIONS button and press the [ENTER] but- 1.OFF ton.
Page 167 Returns to the screen to ONE TOUCH KEY register One Touch key. Operation completed Repeat steps 4 to 9 when you ONE TOUCH KEY register multiple One Touch key dial numbers. PRESS ONE TOUCH KEY Press the [FUNCTION CLEAR] button to return to the basic screen. Entering the Remote Fax Number...
Page 168: Group Number Dialing
5 ENTERING & SETTING ITEMS Group Number Dialing You can send a document to multiple remote parties in a single operation. This is referred to as Group Dialing or Multi-address Transmission. Each group can contain any combination of the 300 Abbreviated and/or 75 One Touch dial locations and can be assigned to a One Touch key.
Page 169 ENTER GROUP NUMBER(1-1999) and press the [ENTER] but- ton. GROUP NUMBER When the entered group number TOSHIBA has been already registered, Already assigned 1. Alarm buzzer sounds and the screen on the right appears. 2. Select the desired item using...
Page 170 One Touch key specified has not GROUP NUMBER been registered, the screen on ABB. NUMBER: the right appears with the alarm TOSHIBA buzzer. Already assigned If you register the same remote location, the screen on the right appears with the alarm buzzer.
Page 171 Confirm the remote locations regis- 002. L.A Office tered using the button. 003. New York Office 004. Miami Office DELETE MODIFY Press the [CANCEL] button. → go to step 9. To delete remote location from a group Select "2. REVIEW LIST" using the GROUP NUMBER 0001 button and press the...
Page 172 If not required, press the [SET]:TO SKIP [ENTER] button. GROUP NUMBER ONE TOUCH: When the specified One Touch TOSHIBA key has been already registered, 1. Alarm buzzer sounds and the Already assigned screen on the right appears. 2. Select the desired item using...
Page 173 Returns to the screen to GROUP NUMBER enter a group number. ENTER ABB. NUMBER(1-999): Repeat steps 4 to 13 when you register multiple group dialing Operation completed numbers. GROUP NUMBER ENTER GROUP NUMBER(1-999): Press the [FUNCTION CLEAR] button to return to the basic screen. Entering the Remote Fax Number...
Page 174: Default Settings For Fax Functions
5 ENTERING & SETTING ITEMS Default Settings for Fax Functions Description of Fax Functions When you send an original without changing the original conditions and transmission mode set- tings, the original is sent with the default setting values. Confirm the default setting values on the Function List. ( P.241 “Function list”) Line monitor ( P.174)
Page 175 Secure reception ( P.194) Sets the password, activation date and time, etc. for the secure reception function. Memory reception ( P.197) Switches ON/OFF of the memory reception function that stores the received documents in memory when the equipment is disabled or unavailable for some reason during the fax reception.
Page 176: Line Monitor
5 ENTERING & SETTING ITEMS Line monitor This function is used to set the speaker ON in order to monitor the dialing and connection por- tion of every transmission. This function is mainly used to confirm dialing and phone line status. Press the [USER FUNC- TIONS] button and select “01.
Page 177: Reception Interval
Reception interval This function insures, there will be a period of time set aside for receiving incoming Faxes during periods of heavy outgoing transmission activity. After every fourth consecutive transmission, this equipment will wait 0 to 15 minutes to allowing in-coming Faxes to be received (Default is differ- ent for each country/region).
Page 178 5 ENTERING & SETTING ITEMS ECM (Error Correction Mode) is an internationally-recognized error correction system. It enables error free communications by automatically resending any portion of the document affected by phone line noise or distortion. Press the [USER FUNC- TIONS] button and select “01.
Page 179: Document Mode
Document mode This setting determines the default setting whenever a document is set in the equipment for transmission. Manual settings (if selected for a particular document) will take precedence over default settings. Press the [USER FUNC- TIONS] button and select “01.
Page 180: Dial Type
5 ENTERING & SETTING ITEMS Select the default setting LIGHT/DARK for exposure using the 1.AUTO button and press the 2.MANUAL [ENTER] button. [1.AUTO]: The equipment automatically determines the optimal exposure. → go to step 7. [2.MANUAL]: You can set the desired exposure. →...
Page 181 Select “03. FAX SETUP” DEFAULT SETTINGS using the button 01.GENERAL SETTING and press the [ENTER] but- 02.COPY SETUP ton. 03.FAX SETUP Select “05. DIAL TYPE” FAX SETUP using the button 03.ECM and press the [ENTER] but- 04.DOCUMENT MODE ton. 05.DIAL TYPE Select your dial line type DIAL TYPE using the...
Page 182: Redial Mode
5 ENTERING & SETTING ITEMS Redial mode If the remote Fax that you called is busy, the equipment will automatically redial the number up to the number of attempts set by this procedure. (Default is different for each country/region.) If desired, you may change these redial settings.
Page 183 To set the default value for the redial interval Select "1. INTERVAL" using the REDIAL MODE 1.INTERVAL button and press the [ENTER] but- 2.COUNTER ton. Select the desired interval(1 to 15 min- REDIAL MODE utes) using the button and INTERVAL: 15MIN press the [ENTER] button.
Page 184 5 ENTERING & SETTING ITEMS Reception mode There are two types of reception modes: Automatic Reception and Manual Reception Press the [USER FUNC- TIONS] button and select “01. DEFAULT SETTINGS” then press the [ENTER] button. "DEFAULT SETTINGS" screen DEFAULT SETTINGS appears.
Page 185 To set the manual reception mode as the default setting Select "2. MANUAL RECEIVE" using RECEPTION MODE button and press the 1.AUTO RECEIVE [ENTER] button. 2.MANUAL RECEIVE Press the [FAX] button to return to the Fax basic screen. You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the user function mode.
Page 186: Security Tx
5 ENTERING & SETTING ITEMS Select the desired function MEMORY TX using the button 1.OFF and press the [ENTER] but- 2.ON ton. [1.OFF]: Document is always sent in direct TX mode. [2.ON] Document is always sent in memory TX mode. Default: [2.ON] Press the [FAX] button to return to the Fax basic screen.
Page 187: Cover Sheet
Select the desired function SECURITY TX using the button 1.OFF and press the [ENTER] but- 2.ON ton. [1.OFF]: Disables the security TX function. [2.ON]: Enables the security TX function. Default: [1.OFF] Press the [FAX] button to return to the Fax basic screen. You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the user function mode.
Page 188 5 ENTERING & SETTING ITEMS Select the desired function COVER SHEET using the button 1.OFF and press the [ENTER] but- 2.ON ton. 3.ON (COVER IMAGE) [1.OFF]: Disables the cover sheet function. → go to step 6. [2.ON]: Attaches the cover sheet without image.
Page 189 Press the [FAX] button to return to the Fax basic screen. You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the user function mode. The screen returns to the basic screen of the mode selected immediately before step 1.
Page 190 5 ENTERING & SETTING ITEMS Select “03. FAX SETUP” DEFAULT SETTINGS using the button 01.GENERAL SETTING and press the [ENTER] but- 02.COPY SETUP ton. 03.FAX SETUP Select “11. RECOVERY FAX SETUP TRANSMIT” using the 09.SECURITY TX button and press the 10.COVER SHEET [ENTER] button.
Page 191: Tti (Transmit Terminal Id) Print
TTI (Transmit Terminal ID) print To properly identify the sender of your documents, this equipment prints a transmission header (TTI) on the recording paper of the remote Fax. The information included in the TTI are: Date and Start Time The date and start time when this document is sent to the remote Fax. Transmitting Station ID Name: P.204 “Terminal ID entry”...
Page 192 5 ENTERING & SETTING ITEMS Select the desired function using the button 1.OFF and press the [ENTER] but- 2.ON ton. [1.OFF]: To not print the TTI. [2.ON]: Prints the TTI. Default: [2.ON] Press the [FAX] button to return to the Fax basic screen. You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the user function mode.
Page 193 Select “13. SEND AFTER FAX SETUP SCAN” using the 11.RECOVERY TRANSMIT button and press the 12.TTI [ENTER] button. 13.SEND AFTER SCAN Select the desired function SEND AFTER SCAN using the button 01.DIAL DURING SCAN and press the [ENTER] but- 02.DIAL AFTER SCAN ton.
Page 194 5 ENTERING & SETTING ITEMS Account code This feature provides valuable Account Code tracking information for each Fax transmission sent from the equipment. When a Fax is transmitted, the account code number will be recorded on the Transmission Jour- nal. Press the [USER FUNC- TIONS] button and select “01.
Page 195: Separator Page
Separator page A Separator Page is a sheet automatically inserted between each Fax reception. This feature makes it easier to distinguish between individual receptions. Document received from B Document received from A Separator Page Separator Page Press the [USER FUNC- TIONS] button and select “01.
Page 196 5 ENTERING & SETTING ITEMS Select the desired function SEPARATOR PAGE using the button 1.OFF and press the [ENTER] but- 2.ON ton. [1.OFF]: Disables the separator page function. [2.ON]: Enables the separator page function. Default: [1.OFF] Press the [FAX] button to return to the Fax basic screen. You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the user function mode.
Page 197 Select “03. FAX SETUP” DEFAULT SETTINGS using the button 01.GENERAL SETTING and press the [ENTER] but- 02.COPY SETUP ton. 03.FAX SETUP Select “16. SECURE RX” FAX SETUP using the button 14.ACCOUNT CODE and press the [ENTER] but- 15.SEPARATOR PAGE ton. 16.SECURE RX Select the desired function SECURE RX...
Page 198 5 ENTERING & SETTING ITEMS To set the secure RX activation period Select "2. ACTIVATE" using the SECURE RX 1.SECURITY CODE button and press the [ENTER] but- 2.ACTIVATE ton. Enter the security code (4 digits) with the SECURE RX digital keys and press the [ENTER] but- SECURITY CODE: ton.
Page 199: Memory Reception
Highlight the input areas using the END TIME TIME HH:MM button and enter the end time then 09:00 press the [ENTER] button. To switch "AM" to "PM" or vice versa, highlight the value using the but- ton and press the button.
Page 200 5 ENTERING & SETTING ITEMS Press the [USER FUNC- TIONS] button and select “01. DEFAULT SETTINGS” then press the [ENTER] button. "DEFAULT SETTINGS" screen DEFAULT SETTINGS appears. 01.GENERAL SETTING 02.COPY SETUP 03.FAX SETUP Select “03. FAX SETUP” DEFAULT SETTINGS using the button 01.GENERAL SETTING and press the [ENTER] but-...
Page 201: Reduction Printing
Reduction printing This function allows the reduction of the received image, if the received document is larger than the effective printing area of the recording paper. Press the [USER FUNC- TIONS] button and select “01. DEFAULT SETTINGS” then press the [ENTER] button.
Page 202: Discard Printing
5 ENTERING & SETTING ITEMS Discard printing This function allows the lower portion of the document to be discarded, if the document is larger than the recording paper. Press the [USER FUNC- TIONS] button and select “01. DEFAULT SETTINGS” then press the [ENTER] button.
Page 203: Privileged Reception
Privileged reception This function prevents the equipment from receiving documents from unknown parties. Trans- missions to this equipment are only possible when the sending Fax’s terminal identification or telephone number match those assigned to the Abbreviated Dial Numbers or One Touch Dial Keys on your facsimile.
Page 204: Rti (Remote Terminal Id) Print
5 ENTERING & SETTING ITEMS RTI (Remote Terminal ID) print To clearly identify the time, date, and page count of your Fax receptions, this equipment is able to print a Reception Footer (RTI) on received documents. Received data TTI header Print area Print RTI footer...
Page 205 Select “21. RTI” using the FAX SETUP button and press 19.DISCARD the [ENTER] button. 20.PRIVILEGED RX 21.RTI Select the desired function using the button 1.OFF and press the [ENTER] but- 2.ON ton. [1.OFF]: To not print the RTI. [2.ON]: Prints the RTI. Default: [1.OFF] Press the [FAX] button to return to the Fax basic screen.
Page 206: Registering The Terminal Id
5 ENTERING & SETTING ITEMS Registering the Terminal ID Description of the Terminal ID If you register the ID name in advance, you can print sender information on the leading edge of originals that are transmitted and receiver information on the trailing edge of originals that are received.
Page 207 Enter the ID name (up to 40 TERMINAL ID characters) and press the NAME(MAX40): [ENTER] button. Character Entry: P.151 “Buttons TOSHIBA and Keys used for Character Entry” Select whether or not the TERMINAL ID region code is added using INT. CODE ? button.
Page 208: Default Settings For List & Report Output
5 ENTERING & SETTING ITEMS Default Settings for List & Report Output Types of Lists & Reports Transmission/Reception journal setting There are two types of Journals available. Both the Transmission Journal (TX Journal) and Reception Journal (RX Journal) list the 150 most recent transactions. Journals can be printed either Automatically or Manually.
Page 209 When [01.MANUAL OUTPUT] is selected Select the desired report using the MANUAL OUTPUT button and press the 1.TX & RX JOURNAL [ENTER] button. 2.TX JOURNAL 3.RX JOURNAL [1.TX & RX JOURNAL]: To print both TX and RX Journal. [2.TX JOURNAL]: To print TX Journal only.
Page 210: Communication Report Setting
5 ENTERING & SETTING ITEMS Communication report setting Communication Report allows you to print a report after every transmission. Reports can be printed automatically or manually. When printing automatically, you can designate to print a report for every transmission or only when an error has occurred during the transmission. Press the [USER FUNC- TIONS] button and select “01.
Page 211 To set the default setting for direct TX report Select "01. TX REPORT" using the COMMUNICATION REPORT button and press the 01.TX REPORT [ENTER] button. 02.MEMORY-TX REPORT 03.MULTI-ADD REPORT Select the output setting using the TX REPORT button and press the 1.ALWAYS [ENTER] button.
Page 212 5 ENTERING & SETTING ITEMS To set the default setting for multi-address TX report Select "03. MULTI-ADD REPORT" COMMUNICATION REPORT using the button and 01.TX REPORT press the [ENTER] button. 02.MEMORY-TX REPORT 03.MULTI-ADD REPORT Select the output setting using the MULTI-ADD REPORT button and press the 1.ALWAYS...
Page 213 To set the default setting for relay originator report When this equipment is setup as a relay originator, the report of the transmission to the relay stations is output. Select "05. RELAY ORIGINATOR COMMUNICATION REPORT REPORT" using the but- 03.MULTI-ADD REPORT ton and press the [ENTER] button.
Page 214 5 ENTERING & SETTING ITEMS To print the first page image of the Fax PRINT 1st PG IMAGE? document on report, select "2. ON" 1.OFF and press the [ENTER] button. 2.ON Select "1. OFF" if this option is not required. Default: [2.ON] To set the default setting for relay TX end terminal report When this equipment is setup as a relay station, the report of the transmission to the relay...
Page 215: Reception List Setting
Reception list setting This equipment prints a reception list under the following conditions: Reservation to Local Mailbox When reserving a document to a Mailbox within this equipment locally, a reception list is printed. Remote Mailbox When reserving a document to a Mailbox within this equipment remotely from another remote Fax, a reception list is printed on this equipment.
Page 216 5 ENTERING & SETTING ITEMS To select the automatic out- LOCAL MAILBOX LIST put option, select “2. ON” 1.OFF and press the [ENTER] but- 2.ON ton. Select "1. OFF" if this option is not required. Press the [FAX] button to return to the Fax basic screen. You can press the [USER FUNCTIONS] button instead of the [FAX] button to exit the user function mode.
Page 217: Printing List
Printing List Types of Lists Transmission/Reception journal Transmission/Reception Journal shows the result of each communication for up to the past 150 transmissions/receptions. Printing procedure <Manual print> Press the [FAX] button on the control panel. Press the key. Select the desired print PRINT NUMBER number using the 1.1-50 (1 PAGE)
Page 218 Account code (indicated in 4 digits when the account number option is ON and used.) The communication mode Communication Mode Indication ECM* E-mail RDC communication HW, HR Scan to File Scan to TWAIN Toshiba shortened protocol version of the original mode is used. Printing List...
Page 219 Transmission speed (bps)/ Resolution (pels/mm)/ Encoding method 0: 2400 0: 8 x 3.85 0: MH 1: 4800 1: 8 x 7.7 1: MR 2: 7200 2: 8 x 15.4 2: MMR 3: 9600 4: 16 x 15.4 3: JBIG 4: 12000 8: 300 dpi 5: 14400 B: 600 dpi...
Page 220: Error Code Table
5 ENTERING & SETTING ITEMS Error code table If an error occurs during communications, an error code is indicated in the transmission journal, reception journal or memory transmission journal. See the following table for the remedy. Error Code Description Remedy Paper Empty Replenish paper.
Page 221 Transmission errors (When the Scanner Upgrade Kit is installed) Error Code Cause Countermeasure An error occurred during image data pro- Turn the power of this equipment OFF and cessing. then back ON. If the error still occurs, con- tact your service technician or service repre- An error occurred during text data pro- sentative.
Page 222 5 ENTERING & SETTING ITEMS Error Code Cause Countermeasure The address book data could not be Turn the power of this equipment OFF and retrieved. then back ON. If the error still occurs, refer to the Setup Guide for Scanning Func- tions or the P.156 “Entering the Remote Fax Number”...
Page 223 Reception errors (When the Scanner Upgrade Kit is installed) Error code Cause Countermeasure A sequence error occurred on the USB Turn the power of this equipment OFF and interface. then back ON. If the error still occurs, con- tact your service technician or service repre- sentative.
Page 224 5 ENTERING & SETTING ITEMS Error code Cause Countermeasure In the offramp gateway function, the for- Check the Fax number in the RECEPTION warding of the InternetFax or Email was JOURNAL or on the forwarded data, and stopped by the offramp security setting and then notify the sender that the forwarding forwarded to a designated address as an was stopped.
Page 225: Reception List/Communication Report
Reception list/Communication report This equipment prints out a reception list for the following transmissions; Reservation for Local Mailbox, Remote Mailbox and Relay Station Reception. This equipment can also print out a communication report which shows the result of the above transmissions.
Page 226 5 ENTERING & SETTING ITEMS List and report print format Transmission report This is the result report printed after a Direct Transmission (a job transmitted directly from the original glass or document feeder instead of from memory). <Print Format> TRANSMISSION REPORT PAGE : 001...
Page 227: Memory Transmission Report
Memory transmission report This is the result report printed after a Memory Transmission. (A job transmitted after the docu- ment is first scanned into memory.) <Print Format> MEMORY TRANSMISSION REPORT PAGE : 001 TIME : JAN-15-2007 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN FILE NUMBER...
Page 228: Multi-Address Transmission Report
5 ENTERING & SETTING ITEMS Multi-address transmission report This is the result report printed after a Multi-address Transmission. <Print Format> MULTI TRANSMISSION REPORT PAGE : 001 TIME : JAN-15-2007 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN FILE NUMBER DATE JAN-15 11:31PM DOCUMENT PAGES START TIME...
Page 229 Document pages: The number of pages input in memory is indicated. Receivers where the transmission was completed normally. Receiver’s name or facsimile/tele- phone number is indicated. Receiver where an error occurred (indicated when an error occurs) Receivers’ name or facsim- ile/telephone number is indicated.
Page 230: Relay Transmission Originator Report
5 ENTERING & SETTING ITEMS Relay transmission originator report This is the result report the Originating Terminal prints after initiating a Relay Transmission. <Print Format> RELAY ORIG. TERMINAL REPORT PAGE : 001 TIME : JAN-15-2007 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN FILE NUMBER...
Page 231: Relay Station Report
Relay station report The list is output on the Relay Station upon receiving a relay request. <Print Format> RELAY STATION REPORT PAGE : 001 TIME : JAN-15-2007 10:22AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN FILE NUMBER DATE JAN-15 10:21AM RELAY BOX ABCDEFGHIJKLMNOPQRST DOCUMENT PAGES...
Page 232: Relay Transmission Relay Station Report
5 ENTERING & SETTING ITEMS Relay transmission relay station report This is the Relay Station result report, output by the Relay Station and printed after a Relay Transmission. <Print Format> RELAY SEND RELAY STATION REPORT PAGE : 001 TIME : JAN-15-2007 10:23PM TEL NUMBER : 12345678901234567890 NAME...
Page 233 Relay transmission relay end terminal report This is the End Terminal result report sent from the Relay Station to the Originating Terminal and printed by the Originating Terminal. <Print Format> RELAY STATION REPORT PAGE : 001 TIME : JAN-15-2007 10:23PM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN...
Page 234: Multi-Polling Report
5 ENTERING & SETTING ITEMS Multi-polling report This is the result report printed after a Multi-polling Reception. <Print Format> MULTI POLLING REPORT PAGE : 001 TIME : JAN-15-2007 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN FILE NUMBER DATE JAN-15 10:21AM START TIME JAN-15 10:00AM END TIME...
Page 235: Reservation List
List to confirm the contents stored in memory Reservation list This is a listing of the communication jobs now reserved in memory. Printing reservation list (Manual Output) Press the [FAX] button on the control panel. Press the key. <Print Format> RESERVATION LIST PAGE...
Page 236: Mailbox/Relay Box List
5 ENTERING & SETTING ITEMS Accepted transmission/reception Polling/Public Fax Mailbox Items which can be resent. Reserved PC print and PC transmission/reception System polling Number assigned in the order that the job is accepted (indicated in 3 digit (001 to 999)) Job type Number of pages in the reserved document Reserved time of calling or Time when the file is to be received...
Page 237 <Print Format> MAILBOX/RELAY REPORT PAGE : 001 TIME : JAN-15-2007 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN MAILBOX ~~~~~~~~~ BOX NBR TYPE FILE NBR DATE TIME FROM ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ 12345678901234567890 CONFIDENTIAL BOX JAN-13 12:00AM 12345678901234567890 CONFIDENTIAL BOX JAN-13 11:00PM REMOTE JAN-14 10:00AM +8199775533...
Page 238 5 ENTERING & SETTING ITEMS Dialer list Printing dialer list Press the [FAX] button on the control panel. Press the key. Select the desired dialer list TELEPHONE NUMBERS LIST using the button 1.BY NAME and press the [ENTER] but- 2.ABB. NUMBERS ton.
Page 239: Alphabetical Sort List
Alphabetical sort list Issues a listing of names programmed to Abbreviated Dial Numbers, One Touch Keys, and Group Numbers. <Print Format> PHONEBOOK ALPHABETICAL ORDER PAGE : 001 TIME : JAN-15-2007 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN NAME LOCATION FAX NUMBER/E-MAIL ADDRESS ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ AAAdefghijklmnOpqrst...
Page 240: Abbreviated Dial Number List
5 ENTERING & SETTING ITEMS Abbreviated dial number list Issues a list of remote station dialing numbers assigned as Abbreviated Dial Numbers. <Print Format> ABBREVIATED NUMBER LIST PAGE : 001 TIME : JAN-15-2007 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN ABB.NBR NAME TEL NUMBER/E-MAIL ADDRESS...
Page 241: Group Number List
Group number list Issues a list of One Touch Key or Abbreviated Dial Numbers registered in Multi-address Groups or Multipolling Groups. <Print Format> GROUP NUMBER INFORMATION PAGE : 001 TIME : JAN-15-2007 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN GROUP NUMBER NAME OT/ABB.
Page 242: One Touch Number List
5 ENTERING & SETTING ITEMS One touch number list Issues a list of dial numbers of the remote stations assigned to One Touch Dial Keys. <Print Format> TOUCH NUMBER INFORMATION PAGE : 001 TIME : JAN-15-2007 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN OT NBR...
Page 243: Function List
Function list Issues a list to confirm the functions currently set in this equipment. Printing function list Press the [USER FUNC- TION] button on the control panel. "USER FUNCTIONS" screen USER FUNCTIONS appears. 01.DEFAULT SETTINGS 02.LISTS 03.INITIAL SETUP Select “02. LISTS” using USER FUNCTIONS button and 01.DEFAULT SETTINGS...
Page 244 5 ENTERING & SETTING ITEMS <Print Format> XXXXX XXXXXX XXXXXXXXXXX XXXXX XXXXXX XXXXX F U N C T I O N L I S T PAGE : 001 TIME : 10-04-2007 09:30 TEL NUMBER : XXX-XXX-XXXX NAME : XXXXXXXXXX : 112MB RECOVERY TX : OFF AVAILABLE MEMORY...
Page 245: Menu List
Menu list Issues a list of menu items through which functions or options can be set. This list can be a use- ful guide during machine programming. Printing menu list Press the [USER FUNC- TIONS] button on the con- trol panel. "USER FUNCTIONS"...
Page 246 5 ENTERING & SETTING ITEMS <Print Format> MENU LIST (PROGRAM) PAGE : 001 TIME : JAN-15-2007 11:48AM TEL NUMBER : 12345678901234567890 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN 01.DEFAULT SETTINGS 04.REPORT & LIST 01.GENERAL SETTING 01.JOURNAL 01.DRAWER SIZE 01.MANUAL OUTPUT 02.WALKUP SCREEN 02.AUTOMATIC JOURNAL 03.TIMERS 02.COMMUNICATION REPORT 04.WEEKLY TIMER...
Page 247: Power Failure List
Power failure list This equipment has a battery to back up the document memory contents. However, when the power is turned off for a lengthy period (due to a power failure, etc.) and the communication data stored in memory is cleared, a list of the File Numbers of those cleared communications will be printed.
Page 248 5 ENTERING & SETTING ITEMS Printing List...
Page 249 TROUBLESHOOTING This section describes the appropriate remedy for the error when error message is displayed. Troubleshooting....................248 Error Message..........................248 Transmission Trouble........................250 Reception Trouble ...........................251...
Page 250: Troubleshooting
6 TROUBLESHOOTING Troubleshooting Error Message When the following messages appear on the LCD screen, press the [FUNCTION CLEAR] but- ton to clear the error message and perform the appropriate remedy for the error. If you encounter an error code not listed here, see the Operator’s Manual for Copying Func- tions.
Page 251: Troubleshooting
Error Message Cause Remedy Memory is full The memory became full during Press [FUNCTION CLEAR] to data entry into memory during a restore the idle state. transmission or reception. Memory full during TX: Wait for the memory to become available and then retry memory transmission, or perform direct transmission.
Page 252: Transmission Trouble
6 TROUBLESHOOTING Transmission Trouble Check the following points if you are having trouble sending originals. If you cannot rectify the trouble by checking these points, or trouble not listed below occurs, contact your service techni- cian. Trouble Check Point “DIALING” or “COMMUNICATING” When you are making a call using a handset to send a FAX, do is not displayed even if the key is replace the handset until after you press the key and you hear the...
Page 253: Reception Trouble
Reception Trouble Check the following points if you are having trouble receiving originals. If you cannot rectify the trouble by checking these points, or trouble not listed below occurs, contact your service techni- cian. Trouble Check Point Originals cannot be received even Did you replace the handset before you pressed the [START] if the [START] button is pressed.
Page 255: Chapter 7 Appendix
APPENDIX This section describes the following articles. Remote Service Automatic Supplies Order............254 Automatic Supplies Order Setting ....................254 Specifications......................255...
Page 256: Remote Service Automatic Supplies Order
7 APPENDIX Remote Service Automatic Supplies Order Automatic Supplies Order Setting This equipment can automatically send an order sheet to a designated fax machine informing your supplier that a replacement Toner Cartridge is required. Contact your local authorized dealer for information on this setting. Remote Service Automatic Supplies Order...
Page 257: Specifications
Outer appearance, Specifications, etc. may be changed without prior notice. If any trouble is encountered, contact your authorized TOSHIBA dealer The clock function and programming data of this device are preserved with a built-in battery. If the power supply is cut off over a long time, the battery may become discharged, causing the recorded data to be lost.
Page 259: Index
LCD for the direct transmission mode ......25 FAX communication lamp .............. 72 ..........70 Fax drawer ........111 Confidential mailbox ......17 Features of the GD-1221 ........30 Connecting Cables ...........27 Flip Panel ........144 Continuous polling ......25 FUNCTION CLEAR button ......
Page 260 ........19 ......150 General Precautions Navigating Menu Operation ....109 ........2 Group Broadcast transmission NOTICE TO USERS ..........53 Group Dialing ....... 166 Group Number Dialing ........239 ...........33 Group number list Off-hook dialing Off-hook Transmission .....58 (External Telephone Dialing) ......
Page 261 ........251 ..........25 Reception Trouble START button ....... 34 ......29 Recovery Transmission SUB ADDRESS COMM ......95 ......34 Recovery transmission Sub-address Communications ........28 ......36 RECOVERY TX Switching to the Fax Mode ..........180 Redial mode ........ 27 REDIAL/PAUSE button ..........33 .........
Page 262 INDEX...
Page 263 Printed in Malaysia GD-1221 OME080088B0...
Page 264 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator's Manual for Facsimile Function GD-1221 2-17-2, HIGASHIGOTANDA, SHINAGAWA-KU, TOKYO, 141-8664, JAPAN 6LH94748000 R080520F8102-TTEC 2008 - 2011 TOSHIBA TEC CORPORATION All rights reserved Ver02 2011-02...

Toshiba GD-1221 Operator's Manual

Chapter 1 BEFORE USING FAX

Chapter 2 BASIC FUNCTIONS

Chapter 3 ADVANCED FUNCTIONS

Chapter 4 SYSTEM FUNCTIONS

Chapter 5 ENTERING & SETTING ITEMS

Chapter 6 Troubleshooting

Chapter 7 APPENDIX

Quick Links

Troubleshooting

Related Manuals for Toshiba GD-1221

Summary of Contents for Toshiba GD-1221

Table of Contents