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Adp 4000 Series Installation Manual

Badge timeclock
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Installation Guide
Series 4000 Badge Timeclock
Series 4000
Presents instructions for installing the Series 4000 badge
timeclock and performing basic configuration. Includes
instructions for troubleshooting installation-related problems.
®
Document Part Number: 4702126-002
Document Revision: B

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  • Page 1 Installation Guide Series 4000 Badge Timeclock Series 4000 Presents instructions for installing the Series 4000 badge timeclock and performing basic configuration. Includes instructions for troubleshooting installation-related problems. ® Document Part Number: 4702126-002 Document Revision: B...
  • Page 2 The ADP Logo is a registered trademark of ADP of North America, Inc. Enterprise eTIME is a trademark and eTIME is a registered trademark of Automatic Data Processing, Inc.
  • Page 3 When using and applying the information generated by ADP products, customers should ensure that they comply with the applicable requirements of federal and state law, such as the Fair Labor Standards Act. FCC Compliance After testing, this equipment complies with the limits for a Class A digital device pursuant to Part 15 of FCC Rules.

  • Page 5: Table Of Contents

    Contents Checklist of Installation and Configuration Tasks Chapter 1: Before You Install the Series 4000 Timeclock Unpacking and Inspecting the Timeclock ..........1-2 Determining Where to Install the Timeclock ..........1-4 AC Power Source .................1-4 ADA Compliance Considerations ............1-5 Environmental Considerations .............1-5 Adherence to Local Codes ..............1-5 Ethernet Cabling Considerations ............1-6 Tools Required to Install the Timeclock ............1-7...
  • Page 6 Chapter 4: Troubleshooting Hardware and Operational Problems Appendix A: Replacing a Series 400 Timeclock with a Series 4000 Timeclock Read This First ..................A-2 Disconnecting and Removing a Series 400 Timeclock ......A-3 Appendix B: Specifications and Optional Devices ADP, Inc.

  • Page 7: Checklist Of Installation And Configuration Tasks

    _____ Perform local configuration at the Series 4000 timeclock. See page 3-1. _____ Add the Series 4000 timeclock as a device in your ADP system. For guidance based on the host application you are using, see page 3-9. _____ Test communication between the host application and the Series 4000 timeclock.
  • Page 8 Checklist of Installation and Configuration Tasks viii ADP, Inc.

  • Page 9: Chapter 1: Before You Install The Series 4000 Timeclock

    Chapter 1 Before You Install the Series 4000 Timeclock This chapter contains the following sections: Unpacking and Inspecting the Timeclock Determining Where to Install the Timeclock Tools Required to Install the Timeclock...

  • Page 10: Unpacking And Inspecting The Timeclock

    Chapter 1 Before You Install the Series 4000 Timeclock Unpacking and Inspecting the Timeclock Carefully remove the contents from the box. Refer to the following illustration and the listing on the next page to ensure you have all of the parts of the timeclock. ADP, Inc.
  • Page 11 Unpacking and Inspecting the Timeclock Number Part Cover assembly, including an integral bar code reader Base of the timeclock and hinge Power cord strain relief clip, with two screws and two nuts (packed with other accessories in a plastic bag) Security wrench, three pointed mounting screws, three anchors, and two flat screws (not pointed) Transformer...

  • Page 12: Determining Where To Install The Timeclock

    Chapter 1 Before You Install the Series 4000 Timeclock Determining Where to Install the Timeclock Note For instructions about how to replace an installed ADP Series 400 timeclock, see Appendix A. AC Power Source The AC power source must be grounded 100 to 240 VAC, 50/60Hz input voltage.

  • Page 13: Ada Compliance Considerations

    Consider the following for compliance with the Americans with Disabilities Act (ADA). These are the regulations in effect at the time this documentation was written; if you are in doubt about the regulations, ADP recommends that you check the current ADA requirements.

  • Page 14: Ethernet Cabling Considerations

    To connect to an external wall jack, install the timeclock in a location that allows an easy and secure connection to the jack. You must run an Ethernet cable from its connection inside the timeclock, through a conduit hole in the bottom of the base, and to the external jack. ADP, Inc.

  • Page 15: Tools Required To Install The Timeclock

    Tools Required to Install the Timeclock Tools Required to Install the Timeclock Tape Level Electric drill Utility knife measure Phillips screwdriver Security wrench Keyhole saw (ships with timeclock) Series 4000 Badge Timeclock Installation Guide...
  • Page 16 Chapter 1 Before You Install the Series 4000 Timeclock ADP, Inc.

  • Page 17: Chapter 2: Installing The Series 4000 Timeclock

    Chapter 2 Installing the Series 4000 Timeclock This chapter contains the following sections: Preparing the Location of the Timeclock Mounting the Base of the Timeclock Assembling the Timeclock Supplying Power to the Timeclock and Verifying Operation...

  • Page 18: Preparing The Location Of The Timeclock

    En outre, assurez-vous que le cable de communication ne passe pas près d’appareils électriques qui pourraient causer des interférences et nuire à la transmission des données (par exemple, les gros moteurs, les ballasts et les transformateurs). ADP, Inc.

  • Page 19: Preparing A Location To Use An Internal Ac Outlet

    Preparing the Location of the Timeclock 1. Tape the mounting template at the desired height and location for the timeclock. The top two mounting screws must be no higher than 54 and 3/8 inches (138.09 cm) above the floor, for ADA compliance. 2.

  • Page 20: Preparing A Location Near An Ac Outlet

    2. Tape the mounting template at the desired height and location. 3. If you plan to run the Ethernet cable through the wall to enter the timeclock from the back, mark the point of entry as indicated on the template. ADP, Inc.

  • Page 21: Widening The Badge Reader Slot (Optional)

    Preparing the Location of the Timeclock 4. Mark the location of the mounting screw holes. The top two mounting screws must be no higher than 54 and 3/8 inches (138.09 cm) above the floor, for ADA compliance. 5. If necessary, run the Ethernet cable through the wall at the point of entry into the timeclock.
  • Page 22 1. Use a utility knife to remove the spacers from the base. 2. Use a Phillips screwdriver to loosen the two captive screws inside the timeclock cover that hold the badge reader cover in place. Number Description Screws that hold the badge reader cover in place ADP, Inc.
  • Page 23 Preparing the Location of the Timeclock 3. On the outside of the timeclock cover, press the two spacers onto the tops of the channels that hold the screws for the reader cover. (See the following illustration.) 4. Position the reader cover back into place and tighten the two screws. Number Description Badge reader spacers Reader cover...

  • Page 24: Mounting The Base Of The Timeclock

    Do this by cutting the plastic tabs with a keyhole saw. Refer to the following illustration for the location of the knockout. Number Description Knockout for AC outlet (plastic tabs indicated by “X”) ADP, Inc.
  • Page 25 Mounting the Base of the Timeclock 2. If you are mounting the timeclock on wood, drill pilot holes for the mounting screws. Use a drill or screwdriver to drive the top two mounting screws (supplied with the timeclock) into the wall, leaving 1/4 inch (6 mm) between the head of the screw and the wall.

  • Page 26: Running Cables Into The Timeclock

    See the following illustration. Number Description Access holes for running cables into the back of the timeclock Access holes for running cables into and out of the timeclock 2-10 ADP, Inc.
  • Page 27 Running Cables Into the Timeclock Use the following guidelines and procedures when routing cables in and out of the timeclock: Routing cables through For the Ethernet cable, ensure that there is at least 20 inches the wall and into the (50.8 cm) of slack after the point of entry into the timeclock.

  • Page 28: Assembling The Timeclock

    To install the backup battery, refer now to the instructions in the Backup Battery Option Kit Installation Guide that you received with the option kit. When you finish installing the backup battery, return to this guide to complete the installation of the timeclock. 2-12 ADP, Inc.

  • Page 29: Installing The Transformer

    Assembling the Timeclock Installing the Transformer 1. Plug the power cord into the transformer. Use the 12-inch (30.48 cm) cord if you mounted the timeclock over an AC outlet or are using the internal AC outlet option. Use the 6-foot (182.88 cm) cord if you are using an external AC outlet.
  • Page 30 To do this: a. Slip the square plate over the screw posts located at two corners of the access hole. b. Screw the two nuts onto the posts to secure the plate in place. 2-14 ADP, Inc.

  • Page 31: Attaching The Timeclock Cover To The Base

    Assembling the Timeclock Attaching the Timeclock Cover to the Base 1. Release the plastic hinge clip by squeezing the retainers at each hinge position. Squeeze each retainer one at a time until you feel the clip release. 2. Rotate the hinge clip to the left. Series 4000 Badge Timeclock Installation Guide 2-15...
  • Page 32 Chapter 2 Installing the Series 4000 Timeclock 3. Fit the two hinges on the cover into the corresponding areas molded in the base. Number Description Recessed areas in the timeclock base for seating the hinges 2-16 ADP, Inc.
  • Page 33 Assembling the Timeclock 4. Carefully close the cover of the timeclock, making sure that the two hinges remain properly seated in place. Caution After the cover is closed, continue to hold it securely in place as you perform the next step. Series 4000 Badge Timeclock Installation Guide 2-17...
  • Page 34 Chapter 2 Installing the Series 4000 Timeclock 5. Rotate the hinge clip forward until it snaps into place. 6. Open the cover and install the two small, flat (not pointed) screws to secure the hinge clip, as shown in the following illustration. 2-18 ADP, Inc.

  • Page 35: Connecting The Ethernet Cable

    Assembling the Timeclock Connecting the Ethernet Cable The following illustration shows how to connect the Ethernet cable if you ran the cable through the wall and into the back of the timeclock. Use the hooks molded into the base of the timeclock to secure the cable along its route. Also, avoid excessive bending or crimping of the cable.
  • Page 36 Chapter 2 Installing the Series 4000 Timeclock The following illustration shows how to connect the Ethernet cable if you ran the cable through the bottom of the timeclock: Number Description Ethernet cable Ethernet connection to the timeclock’s main board 2-20 ADP, Inc.

  • Page 37: Supplying Power To The Timeclock And Verifying Operation

    Supplying Power to the Timeclock and Verifying Operation Supplying Power to the Timeclock and Verifying Operation The illustrations in this section assume that you have installed the backup battery, and that you ran the Ethernet cable through the wall and into the back of the timeclock.
  • Page 38 Use the hooks molded into the base of the timeclock and the channel along the top of the cover to secure the cable along its route. Number Description Transformer cable Hooks for routing the cable Transformer connection to the main board (DC power) 2-22 ADP, Inc.
  • Page 39 Supplying Power to the Timeclock and Verifying Operation 3. If you installed the battery, connect the charger board to the main board. Number Description Battery charger board cable that connects to the main board Charger board connection to the main board Series 4000 Badge Timeclock Installation Guide 2-23...
  • Page 40 It takes approximately 24 hours for the battery to fully charge itself. 5. Close the cover of the timeclock enough so that you can view the display screen as the timeclock initializes itself. 2-24 ADP, Inc.

  • Page 41: Verifying Operation Of The Timeclock

    Supplying Power to the Timeclock and Verifying Operation Verifying Operation of the Timeclock When you supply power to the timeclock, it initializes itself, performs internal diagnostics, and starts the operating system and timeclock application. This process takes approximately one minute. If the initialization completes successfully, the Communications Setting screen appears.

  • Page 42: Closing And Locking The Timeclock

    When you close the cover, ensure that you are not closing it on any of the cables inside the timeclock. Do not force the cover when closing it. Number Description Security screw Security wrench You are now ready to configure the timeclock. Go to Chapter 3, “Performing Local Configuration.” 2-26 ADP, Inc.

  • Page 43: Chapter 3: Performing Local Configuration

    Chapter 3 Performing Local Configuration This chapter contains the following sections: Configuration Process Overview Completing Configuration Screens Completing the Timeclock Configuration...

  • Page 44: Configuration Process Overview

    This chapter explains how to perform local configuration only. Parts of the Timeclock The following illustration shows the parts of the Series 4000 timeclock. Refer to the table on the next page for descriptions of each part indicated. ADP, Inc.
  • Page 45 Configuration Process Overview Number Part Numeric keypad for data entry—Use to enter information when performing transactions and functions at the timeclock. Navigational keys—Use to move within fields and scroll through lists. Soft keys—Use to initiate transactions and functions at the timeclock. You program each soft key using the Data Collection Manager (DCM) if your host application is Enterprise eTIME, or Configuration Manager if your host application is eTIME.

  • Page 46: Guidelines For Entering Information Using The Timeclock

    Black up and down arrows appear at the bottom middle of the screen if there is additional information to display before or after the current screen. The arrows look like this: Use the up and down arrow keys directly under the screen to move to the various screens. ADP, Inc.

  • Page 47: Completing Configuration Screens

    Completing Configuration Screens Completing Configuration Screens When the Series 4000 timeclock is first powered on and initializes (“boots up”), the Communications Setting screen appears: Changing comm settings causes a reboot! Device ID IP Address Gateway Subnet Mask 1. On the Communication Setting screen, complete the following fields, with the help of your network administrator: Settings Description...
  • Page 48 The Maintenance Mode menu screen appears: 2:03 2:03 Fri 17–Aug–2001 Maintenance Mode Comm Setting Symbology Setting Display Setting Restart Audio Setting Audio Setting FACTORY DEFAULT More... Date/Time Setting Date/Time Setting Date/Time Setting ADP, Inc.
  • Page 49 Completing Configuration Screens 4. To change the current appearance of text on the screen, press the Display Setting soft key and complete the following fields. To quickly set a field to its minimum value, press CLR. Settings Description Contrast Use the + and - keys indicated at the bottom of the screen to increase or decrease the degree of difference between light and dark extremes of color on the timeclock’s display.
  • Page 50 Enter the new password again to verify that you entered it correctly. 13. Press ENTER to save the password and return to the Maintenance Mode screen. 14. Press ESC to exit Maintenance Mode and return to the idle screen. ADP, Inc.

  • Page 51: Completing The Timeclock Configuration

    Completing the Timeclock Configuration Completing the Timeclock Configuration This section lists the tasks necessary to finish configuring the timeclock, where in the host software to perform each task, and documentation to reference. Add the timeclock to your system configuration, and assign it to a domain and a communication channel.

  • Page 52: Other Series 4000 Documentation

    Administrator’s Guide and the online Help. Other Series 4000 Documentation When you are ready to use the Series 4000 timeclock, refer to the Series 4000 Badge Timeclock User’s Guide. This document is not shipped with the timeclock; you must order it separately. 3-10 ADP, Inc.
  • Page 53 Chapter 4 Troubleshooting Hardware and Operational Problems This chapter presents instructions for troubleshooting and resolving problems related to physically installing the timeclock and ensuring that it is operating correctly. Symptom Probable Causes Corrective Action The Series 4000 The transformer is not Check the connections to the main board and the timeclock does not plugged in properly to the...

  • Page 54: Chapter 4 Troubleshooting Hardware And Operational Problems

    Reader Report as follows: 1. Access Maintenance Mode. 2. On the Maintenance Mode screen, press the More soft key twice. 3. Press the Reader Report soft key. Note the report results and contact your TLM Representative for assistance. ADP, Inc.
  • Page 55 IP Address, Gateway, and Subnet Mask settings. If communication continues to fail, check the communication settings at the host PC. Refer to the documentation for your ADP host application. Communications cabling Ensure that all communications cables are routed is connected incorrectly.
  • Page 56 Chapter 4 Troubleshooting Hardware and Operational Problems ADP, Inc.

  • Page 57: Read This First

    Appendix A Replacing a Series 400 Timeclock with a Series 4000 Timeclock This appendix contains the following sections: Read This First Disconnecting and Removing a Series 400 Timeclock...

  • Page 58: Appendix A Replacing A Series 400 Timeclock With A Series 4000 Timeclock

    Attention Si le terminal de la série 4000 que vous remplacez est relié par une prise c.a. interne, vous devez faire appel à un électricien agréé pour débrancher la prise de la source d'alimentation. ADP, Inc.

  • Page 59: Disconnecting And Removing A Series 400 Timeclock

    Disconnecting and Removing a Series 400 Timeclock Disconnecting and Removing a Series 400 Timeclock Caution Before you begin, collect data from the Series 400 timeclock using your host application. If you do not do this now, the data will be lost. To disconnect and remove a Series 400 timeclock from the wall: 1.
  • Page 60 8. If the timeclock has a backup battery, disconnect the battery as follows. Refer to the following illustration as you perform these steps. a. Disconnect the battery charger board from the terminals on the backup battery. ADP, Inc.
  • Page 61 Disconnecting and Removing a Series 400 Timeclock b. Disconnect the battery charger board from the timeclock’s main board (inside the cover). Number Description Battery Battery charger board connections to the backup battery Battery charger board connection to the main board 9.
  • Page 62 Appendix A Replacing a Series 400 Timeclock with a Series 4000 Timeclock ADP, Inc.
  • Page 63 Appendix B Specifications and Optional Devices Case: Black, advanced polycarbonate/ABS resin, dust and moisture- resistant Dimensions: Width: 10.75 inches (27.30 cm) Height: 11.75 inches (29.85 cm) Depth: 4 inches (10.16 cm) Shipping weight: 5 lbs. (2.25 kg) Keypad: Silicon Elastomer numeric keypad and 8 programmable soft keys Power supply: 50/60 Hz 110/220 V transformer...
  • Page 64 AC outlet you can install inside the timeclock and connect to an Option Kit (part AC power line. This allows you to secure the AC power number 8601824-002) connection inside the timeclock. Comes with an Internal AC Outlet Option Kit Installation Guide. ADP, Inc.

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