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Toshiba e-studio2040c Quick Start Manual

Multifunctional digital color systems
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MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS

Quick Start Guide

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  • Page 1: Quick Start Guide

    MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Quick Start Guide...

  • Page 2: Lineup Of Our Manuals

    Lineup of Our Manuals Some of these manuals are printouts and others are PDF files recorded in the User Documentation CD-ROM. In the printouts, precautions and basic operations are described. Be sure to read “Safety Information” before using the equipment. In the PDF files, detailed copying functions and other settings are described. Select and read those best suited to your needs.

  • Page 3: Troubleshooting Guide

    PDF files Copying Guide TopAccess Guide This Copying Guide describes the operations and settings This TopAccess Guide describes procedures for remote enabled with the [COPY] button on the control panel. setup and management from a web-based utility, “TopAccess”. This “TopAccess” web utility enables you to manage the Scanning Guide equipment using the browser on your computer.

  • Page 4: How To Read This Manual

    How to Read This Manual Symbols in this manual In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment. Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.

  • Page 5: Table Of Contents

    CONTENTS How to Read This Manual ............... 2 Recommended toner cartridges .

  • Page 6: Recommended Toner Cartridges

    Recommended toner cartridges To assure optimal printing performance, we recommend that you use only genuine TOSHIBA toner cartridges. If you use a TOSHIBA-recommended toner cartridge, you can utilize the following three functions of this equipment: • Cartridge detecting function: This function checks if the toner cartridge is correctly installed and notifies you if it is not.
  • Page 7 Chapter PREPARATIONS Description of Each Component ......6 Turning Power ON/OFF ........14 Placing Paper and Originals .

  • Page 8: Chapter Preparations

    Chapter 1 PREPARATIONS Description of Each Component This section describes the names and operations of the equipment, control panel and touch panel. Front / Right side Back side Back side Reversing Automatic Document Feeder Paper feed cover (optional, MR-01/MR-0) Open this cover when releasing paper misfed in the drawer feeding area.
  • Page 9 Description of Each Component Left / Inner side Yellow Magenta Cyan Black Platen sheet Slit glass cleaner Use this to hold the original on the original glass to scan it. Use this if white streaks occur on the copied or printed &...

  • Page 10: Control Panel

    Chapter 1 PREPARATIONS Control panel Use the buttons on the control panel for various operations and settings in the equipment. 22 21 20 19 [e-FILING] button Digital keys Use this button to access stored image data. Use these keys to enter any numbers such as the number of copies, telephone numbers or passwords.
  • Page 11 Description of Each Component [FAX] button [SCAN] button Use this button to access the Fax / Internet Fax function. Use this button to access the scanning function. [PRINT] button Touch panel Use this button to access the printing functions such as Use this panel for the various settings of the copying, private printing, in this equipment.

  • Page 12: Adjustment Of The Angle Of The Control Panel

    Chapter 1 PREPARATIONS Adjustment of the angle of the control panel Adjusting the angle of the control panel The angle of the control panel is adjustable between 7 and 52 degrees. When changing the angle of the control panel, be careful not to catch your hands in the gap between the equipment and the control panel.
  • Page 13 Description of Each Component Slide the stopper (in position A) slightly to the The angle of the control panel is fixed at 7 right, and then pull it out. degrees. Fit the latches of the stopper in the holes in position B and insert them by turning the stopper itself.

  • Page 14: Touch Panel

    Chapter 1 PREPARATIONS Touch panel When the power is turned ON, the basic menu for copying functions is displayed on this touch panel. The status of the equipment is also displayed on the touch panel with messages and illustrations. The menu shown at the time of turning the power ON can be changed to one for functions other than copying, for example, Fax function.

  • Page 15: Setting Letters

    Description of Each Component Setting letters The following menu is displayed when the entry of any letter is required for scanning or e-Filing, etc. Use the buttons on the touch panel for letter entry. After entering the letters, press [OK]. The menu will be changed. The following buttons are used for letter entry.

  • Page 16: Turning Power On/Off

    & Copying Guide (PDF): “Chapter 2: HOW TO MAKE COPIES” - “Making Copies” Press the [POWER] button. The equipment will be ready for copying after about 89 seconds for 230 V e-STUDIO2040C/2540C/3040C/3540C, about 99 seconds for 115 V e-STUDIO2040C/2540C/3040C/3540C, and about 160 seconds for e-STUDIO4540C, and “READY” appears.
  • Page 17 Turning Power ON/OFF Turning the power OFF (Shutdown) When turning the power of the equipment OFF, be sure to shut it down according to the procedure below. Check the following three points before shutdown. • No jobs should be left in the print job list. •...
  • Page 18 Chapter 1 PREPARATIONS Saving energy when not in use – energy saving modes – This equipment supports three energy saving modes; the Automatic Energy Save mode, Sleep mode and Super Sleep mode. The table below shows the procedures to switch modes manually and the conditions under which the equipment enters into or recovers from each mode.

  • Page 19: Placing Paper And Originals

    Placing Paper and Originals Placing Paper and Originals This section explains how to set paper and originals. Incorrect setting causes image skews or paper jams. Follow the procedure below. Placing paper Pull out the drawer and set the end guide so that Push in the drawer.

  • Page 20: Placing Originals

    Chapter 1 PREPARATIONS Placing originals Original glass Reversing Automatic Document Feeder (optional) Raise the Original Cover (optional) or the Reversing Automatic Document Feeder (optional). Place the originals face up on the original feeder tray. Place the original with its face down on the original glass and align it against the left rear Align the side guides to the original length.

  • Page 21: Installing Client Software

    Installing Client Software Installing Client Software How to install the client software such as the printer driver from the Client Utilities CD-ROM co-packed with the equipment is described as follows. Recommended installation The recommended client software such as the printer driver can be installed all in one go. Turn the power ON and confirm that “READY”...

  • Page 22: Setting The Printer Driver

    Before using the printer driver, you must configure the options installed in the equipment. Select [Devices and Printers] in the [Start] menu. Select TOSHIBA Universal Printer, right-click and then click [Printer Properties]. The configuration data of the options can be obtained automatically by opening the [Device Settings] tab menu.
  • Page 23 Chapter BASIC OPERATION Basic Copying Operation ....... . 22 Basic Fax Operation ........26 Basic Scanning Operation .

  • Page 24: Chapter  Basic Operation

    Chapter  BASIC OPERATION Basic Copying Operation The basic copying procedures, such as enlargement/reduction copying and duplex copying as well as bypass copying, are as follows. Making copies Press the [COPY] button on the control panel. Place the original(s). & P.18 “Placing originals” in this manual Select the copy modes as required.

  • Page 25: Enlargement And Reduction

    Basic Copying Operation Enlargement and reduction Selecting finishing mode copying (sorting) Press [ZOOM]. Press [FINISHING]. 2 2 2 2 Select the desired paper size, When you use the Reversing Automatic Document press [AMS], and then [OK]. Feeder (optional), the sorting mode is automatically set.
  • Page 26 Chapter  BASIC OPERATION Setting duplex copy Setting original mode Press [2-SIDED]. Press [ORIGINAL MODE]. Select the desired duplex mode and Select the desired original mode then press [OK]. and then press [OK]. You can choose from 5 types. The selectable original mode differs depending on the color mode.

  • Page 27: Density Adjustment

    Basic Copying Operation Density adjustment Bypass copying 1 1 1 1 You can manually adjust the density by Place paper face down on the bypass pressing either tray. To lighten the density, press , to darken it, press Press the button corresponding to the size of paper set on the bypass tray and then [OK].

  • Page 28: Basic Fax Operation

    Chapter  BASIC OPERATION Basic Fax Operation The basic procedures for sending a fax (the FAX Unit is optional), such as specifying fax numbers in the address book or setting the transmission conditions, are as follows. Sending a fax Press the [FAX] button on the control panel. Place the original(s).

  • Page 29: Address Book

    Basic Fax Operation Specifying recipients in the Confirming recipients address book Press [DESTINATION]. Specifying recipients one by one Press the [SINGLE] tab to display the list of addresses, and then the recipient’s fax icon. The recipient list screen is displayed. Specifying recipients in groups Press [GROUP] tab to display the list of the groups, and then...
  • Page 30 Chapter  BASIC OPERATION Setting the transmission Canceling reserved conditions transmissions Press [OPTION]. Press [JOB STATUS]. The transmission condition setting Press [FAX], select the reserved screen is displayed. Press transmission you want to delete, and switch the pages. then press [DELETE]. Press [DELETE] on the confirmation screen.

  • Page 31: Registering Recipients

    Basic Fax Operation Checking communication Registering recipients status (log) Press the [USER FUNCTIONS] button on the control panel and then [ADDRESS] Press [JOB STATUS]. on the touch panel. Press an open button to create a Select the [LOG] tab and then new recipient and then [ENTRY].

  • Page 32: Basic Scanning Operation

    Chapter  BASIC OPERATION Basic Scanning Operation How to store the scanned data in a shared folder and store these data in a Windows computer is described as follows. Storing the scanned data in a shared folder Change the scan settings as required. Press the [SCAN] button on the control panel.
  • Page 33 Basic Scanning Operation To store the scanned data of a shared folder in a Windows computer Start up Windows Explorer. Enter the name of the shared folder, in which the IP address of the equipment and the scanned data are stored, in the address bar with the following format, and then press the [Enter] button.

  • Page 34: Basic E-Filing Operation

    Chapter  BASIC OPERATION Basic e-Filing Operation e-Filing is a function to store documents in the hard disk of the equipment, they can then be printed as required. Storing documents The originals are stored as e-Filing documents in the equipment. Press the [COPY] button on the control Specify the box to be stored and the panel.

  • Page 35: Printing Documents

    Basic e-Filing Operation Printing Documents The procedure for printing documents stored in e-Filing is as follows. Press the [e-FILING] button on the control panel. Select the box on the touch panel that contains the document you want to print. Select the document you want to print, and then press [PRINT].

  • Page 36: Basic Printing Operation

    Chapter  BASIC OPERATION Basic Printing Operation The basic operations of the printer are as follows. This is for printing from a Windows computer with a Universal Printer Driver which needs to be installed in advance. Select [Print] in the [File] menu of the application. Select the printer driver of the equipment, and then click [Preferences] ([Properties]).
  • Page 37 Basic Printing Operation Setting Universal Printer Driver To specify paper size or number of copy sets Click the [Basic] tab in the property dialog box of the printer driver. To specify -sided printing or N-up printing Click the [Finishing] tab in the property dialog box of the printer driver. If the Finisher (optional) is installed, “Staple”...

  • Page 38: Basic Menu Operation

    Chapter  BASIC OPERATION Basic Menu Operation Press the [MENU] button on the control panel to use templates and check the print counter. When the user management function is enabled, log in and press the [MENU] button on the control panel. The menu screen for a logged in user is displayed.
  • Page 39 Chapter MAINTENANCE / TROUBLESHOOTING Replacing Toner Cartridge ....... 38 Replacing Waste Toner Box ......39 Replacing Staple Cartridge .

  • Page 40: Chapter  Maintenance / Troubleshooting

    Chapter  MAINTENANCE / TROUBLESHOOTING Replacing Toner Cartridge When “Install new *** toner cartridge” appears on the touch panel, replace the toner cartridge according to the following procedures. Open the front cover. Pull out the seal. Then remove the seal on the toner cartridge board.

  • Page 41: Replacing Waste Toner Box

    Replacing Waste Toner Box Replacing Waste Toner Box When “Dispose of used toner” appears on the touch panel, replace the waste toner box according to the following procedures. Open the waste toner box cover. Holding the upper section, remove the waste toner box.

  • Page 42: Replacing Staple Cartridge

    Chapter  MAINTENANCE / TROUBLESHOOTING Replacing Staple Cartridge When “Check staple cartridge” appears on the touch panel, replace the staple cartridge according to the following procedures. Stapler Unit of Finisher (MJ-1101) Open the front cover of the Finisher. Install a new staple case into the staple cartridge. Take off the staple cartridge.
  • Page 43 Replacing Staple Cartridge Stapler Unit of Saddle Stitch Finisher (MJ-1106) Open the front cover of the Finisher. Install a new staple case into the staple cartridge. Take off the staple cartridge. Install the staple cartridge. Take the empty staple case out of the staple Close the front cover of the Finisher.
  • Page 44 Chapter  MAINTENANCE / TROUBLESHOOTING Saddle Stitch Unit of Saddle Stitch Finisher (MJ-1106) Install a new staple case into the staple cartridge Open the front cover of the Finisher, and then pull and remove the seal bundling the staples. out the saddle stitch unit. Install two new staple cartridges.
  • Page 45 Replacing Staple Cartridge Stapler Unit of Hanging Finisher (MJ-1031) Push the lever to separate the Hanging Finisher Press down the transparent cover and pull out the from the equipment, and then open the cover. seal. Take off the staple cartridge, and then take the Install the staple cartridge.

  • Page 46: Regular Cleaning

    Chapter  MAINTENANCE / TROUBLESHOOTING Regular Cleaning Poor quality printing such as uneven and soiled images can be improved by simple cleaning. This section describes the cleaning methods for the equipment. Cleaning for the scanning area, original glass, guide and platen sheet We recommend you to clean the following items weekly, so that the originals can be scanned in unsoiled conditions.

  • Page 47: Troubleshooting

    Troubleshooting Troubleshooting When problems such as paper jams occur, see the following explanation or refer to the Troubleshooting Guide (PDF) according to & P.45 “References to the Troubleshooting Guide” in this manual. About Troubleshooting Guide The Troubleshooting Guide (PDF) describes the causes and the troubleshooting of problems when you use the equipment.
  • Page 48 Chapter  MAINTENANCE / TROUBLESHOOTING Symbols and messages appear on the touch panel Symbols or messages of such as for paper jams occasionally appear on the touch panel. For details of the paper jam symbols, refer to the following guide: &...
  • Page 49 Troubleshooting Covers of the Finisher, the Hole Punch Unit and the Bridge Unit (all optional) The covers of the Finisher, Hole Punch Unit and Bridge Unit to be opened when paper jams occur are as indicated by the arrows in the following illustrations. The Finisher (MJ-1101), the Hole Punch Unit (MJ-10) and the Bridge Unit (KN-450) The Saddle Stitch Finisher (MJ-110), the Hole Punch Unit (MJ-10) and the Bridge Unit (KN-450) Using the Help functions...

  • Page 51: Advanced Functions

    Chapter ADVANCED FUNCTIONS Advanced Functions ........50...

  • Page 52: Advanced Functions

    Chapter 4 ADVANCED FUNCTIONS Advanced Functions In Chapter 2 in this manual, the basic functions are described. This section describes the advanced functions to help you get the best out of your equipment. Examples of the advanced functions describing in this section Copying different-sized originals and Attaching the scanned data to an E- stapling copies...
  • Page 53 Advanced Functions COPY SCAN e-FILING PRINT Copying different-sized originals and stapling copies The procedure of how to copy 5 sets of different-sized originals (A4 or LT: 1 sheet, A3 or LD: 4 sheets) and staple the copies is as follows. The Reversing ( LT ) ( LD ) ( LT ) ( LD )

  • Page 54: When Copying

    Chapter 4 ADVANCED FUNCTIONS COPY SCAN e-FILING PRINT Copying or scanning originals without blank sheets You can copy or scan originals omitting blank sheets while maintaining the original page sequence. When copying When scanning Place the originals. Place the originals. &...
  • Page 55 Advanced Functions COPY SCAN e-FILING PRINT Storing data in a shared folder as well as sending a fax You can store documents in a shared folder in the equipment or in a computer connected to the network as well as sending a fax. Place the original(s).
  • Page 56 Chapter 4 ADVANCED FUNCTIONS COPY SCAN e-FILING PRINT Registering frequently used scan settings in templates If you register frequently used scan settings in templates, you can easily perform scan operations only by recalling the templates. How to register scan settings (scan data are stored in PDF format in a shared folder) in templates (PUBLIC TEMPLATE GROUP) is described here.
  • Page 57 Advanced Functions COPY SCAN e-FILING PRINT Attaching the scanned data to an E-mail The procedure for attaching the scanned data to an E-mail and sending it to the specified E-mail address is as follows. Place the original(s). & P.18 “Placing originals” in this manual Press [E-MAIL] and then [TO] on the touch panel.
  • Page 58 Chapter 4 ADVANCED FUNCTIONS COPY SCAN e-FILING PRINT Adding date and time to document files The procedure for printing a document file stored in e-Filing with the date and time added at the bottom is as follows. 2011 . 5 . 10 11:11 Select the box in which the desired document is stored.
  • Page 59 Advanced Functions COPY SCAN e-FILING PRINT Printing a PDF file stored in the USB device The procedure for printing 1 set of a PDF file stored in the USB device is as follows. Connect the USB device to the USB port. Press the [PRINT] button on the control panel.
  • Page 60 Chapter 4 ADVANCED FUNCTIONS COPY SCAN e-FILING PRINT Printing only allowed data set on the control panel The procedure for printing only allowed data set on the control panel is as follows. This will stop you from forgetting to remove printed sheets. Open a file to be printed on a Windows Click the pull-down menu, and then computer, and then select [Print] from...
  • Page 61 Chapter INFORMATION ABOUT EQUIPMENT Items Included in This Product ......60 Client Utilities CD-ROM ........61 Client Software .

  • Page 62: Chapter 5 Information About Equipment

    Chapter 5 INFORMATION ABOUT EQUIPMENT Items Included in This Product The following items are co-packed with the equipment. Check that you have them all. Contact your service technician or representative if any are missing or damaged. Items included in this product Safety Information The Safety Information describes the necessary precautions for use.

  • Page 63: Client Utilities Cd-Rom

    Client Utilities CD-ROM Client Utilities CD-ROM The Client Utilities CD-ROM contains the following client software such as the printer drivers and the utility software. Client software For Windows Client Software Installer Universal Printer Driver PS3 printer driver XPS printer driver TWAIN driver File downloader N/W-Fax driver...

  • Page 64: Client Software

    Chapter 5 INFORMATION ABOUT EQUIPMENT Client Software This section describes the outlines of the client software of the equipment. It is necessary to install software except e-Filing Web utility and TopAccess in the computer before it is used. Client software for the printing functions Universal printer driver This Universal Printer Driver is installed with the Recommended Installation.
  • Page 65 Client Software Client software for the e-Filing functions TWAIN driver This driver enables you to obtain documents stored in e-Filing as an image in application supporting TWAIN on Windows computers. For details, refer to the following guide: & Software Installation Guide (PDF): “Chapter 2: RECOMMENDED INSTALLATION” or “Chapter 6: INSTALLING SCAN DRIVER AND UTILITIES”...

  • Page 66: Options

    Saddle Stitch Finisher (MJ-110) one to have them copied. Install the MR-3021 in the This Finisher enables saddle stitching, in addition to sort/ e-STUDIO2040C/2540C/3040C, and the MR-3022 in the group finishing and stapling. The Hole Punch Unit e-STUDIO3540C/4540C. (optional, MJ-6103) can be installed in this Finisher. The...
  • Page 67 Options Other options available are as follows. Contact your service technician or representative for details. Work Table (KK-4550) Bluetooth Module (GN-010) This is a small table for placing originals while the equipment is This module enables you to perform Bluetooth printing. being operated.

  • Page 68: Logging In

    Chapter 5 INFORMATION ABOUT EQUIPMENT Logging in When the equipment is controlled under department or user management, copying and other functions can be performed if you log in according to the following procedure. Department management You can restrict users or manage copy volumes made by an individual group or department in your company using the department codes.

  • Page 69: User Management

    Logging in User management You can restrict users or manage available functions and past records by means of user management. When the equipment is managed under this function, turn the power ON and enter the information required (e.g. user name, password).
  • Page 70 Chapter 5 INFORMATION ABOUT EQUIPMENT The menu for user authentication Press [PASSWORD]. appears. MFP local authentication, LDAP authentication Enter the password (maximum 64 Windows Domain Authentication letters) and then press [OK]. The domain name previously set by the network administrator is displayed in [DOMAIN]. Press [OK].

  • Page 71: Specifications Of Equipment

    Specifications of Equipment Specifications of Equipment This section describes the types of acceptable paper, sheet capacity of each feeder and the specifications of the equipment. Acceptable paper Feeder Media type Weight Maximum sheet capacity Paper size 600 sheets (64 g/m , 17 lb.
  • Page 72 — LT format: CG3700/3M Only Toshiba-recommended OHP film should be used. Using any other film may cause a malfunction. This type of paper is available for automatic duplex copying (A4/LT or smaller sizes are recommended). Place the sheets one by one on the bypass tray.
  • Page 73 AC 115 V±10%, 12 A (50/60 Hz): 1.5 kW or less (including optional equipments) e-STUDIO2040C for Europe: 699 mm (27.5”) (W) x 776 mm (30.6”) (D) x 759 mm (29.9”) (H) Dimensions (equipment only) Other: 699 mm (27.5”) (W) x 742 mm (29.2”) (D) x 759 mm (29.9”) (H) Europe and North America: Approx.

  • Page 74: Specifications Of Options

    Chapter 5 INFORMATION ABOUT EQUIPMENT Specifications of Options This section describes the specifications of the options sold separately. For details other than the specifications, see & P.64 “Options” in this manual. Reversing Automatic Document Feeder Model name MR-3021 (For FC-2040C/FC-2540C/FC-3040C), MR-3022 (For FC-3540C/FC-4540C) Copy sides 1-side, Duplex Number of originals...
  • Page 75 Specifications of Options Finisher (MJ-1101) Model name MJ-1101 Type Floor type (Console type) A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIO, 305 mm x 457 mm, LD, LG, LT, LT-R, ST-R, COMP, 8.5"SQ, 13"LG, Acceptable paper size 12" x 18", 8K, 16K, 16K-R Acceptable paper 64 - 280 g/m , 17 lb.
  • Page 76 Chapter 5 INFORMATION ABOUT EQUIPMENT Saddle Stitch Finisher (MJ-110) Model name MJ-1106 Type Floor type (Console type) A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIO, 305 mm x 457 mm, 320 mm x 450 mm, 320 mm x 460 mm, 330 Acceptable paper size mm x 483 mm, LD, LG, LT, LT-R, ST-R, COMP, 8.5"SQ, 13"LG, 12"...
  • Page 77 Specifications of Options Hanging Finisher (MJ-101) Model name MJ-1031 Type Hanging-type A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIO, 305 mm x 457 mm , 320 mm x 450 mm , 320 mm x 460 mm Acceptable paper size LD, LG, LT, LT-R, ST-R, COMP, 8.5"SQ, 13"LG, 12" x 18" , 8K, 16K, 16K-R Acceptable paper 64 - 280 g/m...
  • Page 78 For details of the FAX Unit (GD-1250), refer to the following guide: & GD-1250/GD-1260/GD-1270 Operator's Manual for FAX Unit: “Chapter 1: BEFORE USING FAX” Toshiba-recommended paper is used for the values above. Specifications and appearance are subject to change without notice in the interest of product improvement.

  • Page 79: Index

    INDEX A, B Paper feed cover ..........6 Paper Feed Pedestal .
  • Page 80 ©2011 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
  • Page 81 Printed in China FC-2040C/2540C/3040C/3540C/4540C OME10003800...
  • Page 82 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS Quick Start Guide 6LJ05240000 R100520I9200-TTEC 2011 TOSHIBA TEC CORPORATION All rights reserved 2011-03...

This manual is also suitable for:

E-studio2540cE-studio3040cE-studio3540cE-studio4540cE-studio 2040c

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